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Minutes - 10/29/1990 -- COUNCIL MEETING MINUfES October 29, 1990 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HAIL, CITY OF WOODBURN, COUNIY OF MARION, Sf ATE OF OREGON, ocrOBER 29, 1990. 0003 CONVENED. The Council met in special session at 7:30 p.m. with Mayor Kirksey presiding. The purpose of the meeting was to call an executive session to discuss the Factfinder's report relating to AFSCME negotiations. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Hagenauer Jennings Kyser Minard Sifuentez Steen Present Present Present Present Present Absent Present Staff Present: City Administrator Quinn, Deputy Recorder Tennant City's Labor Consultant Don Scott 0023 JENNINGS/MINARD.... convene into executive session as allowed under ORS 192.660 (l)(d). EXECUTIVE SESSION. The Council met in executive session at 7:33 p.m.. Don Scott reviewed the Factfinder's report which requires either an acceptance or rejection by the Council. Following Council discussion on the report, the executive session was adjourned at 8:04 p.m.. 0039 The special meeting reconvened at 8:05 p.m.. KYSER/JENNINGS..... accept the Factfinder's report relating to labor negotiations between the City and AFSCME. The motion passed unanimously. ATTEST ~~~ Ma Te ant, Deputy Recorder City of Woodburn, Oregon ADJOURNMENT. The special meeting adjourned at 8:08 p.m.. APPROVED n~ A 'Ii ~ Nancy A. Kir ey, Mayor - / / 0050 Page 1 - Council Meeting Minutes, October 29, 1990 -, COUNCIL MEETING MINUfES October 22, 1990 TAPE READING 0001 DATE. COUNCIL CHAMBERS, Cl1Y HAIL, Cl1Y OF WOODBURN, COUNlY OF MARION, Sf ATE OF OREGON, OCTOBER 22, 1990. 0003 CONVENED. The Council met in regular session at 7:30 p.m. with Mayor Kirksey presiding. 0012 ROIL CAlL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Hagenauer Jennings Kyser Minard Sifuentez Steen Present Present Present Present Present Absent Absent Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, library Director Sprauer, Deputy Recorder Tennant 0020 MINUfES. JENNINGS/MINARD.... approve the Council minutes of October 8 and 15, 1990; accept the Planning Commission minutes of October 11, 1990 and the Downtown Association minutes of September 11, 18, 24, and October 2 and 9, 1990. The motion passed unanimously. 0034 Mayor Kirksey reminded the Council that League of Oregon Cities registration forms need to be submitted to the Administrator's office by October 26th. Since the next regular Council meeting is scheduled for November 12th (Veteran's holiday), it was the consensus of the Council to hold a special meeting on November 7, 1990, at 7:30 p.m.. Administrator Quinn also informed the Council that the Factfinder's report regarding AFSCME labor negotiations will be received by the City within the next few days. As required by law, both parties must either accept or reject the factfinder's report within 5 working days of receipt of the report. It was the consensus of the Council to hold a special meeting on October 29, 1990 at 7:30 p.m. to review the report. Page 1 - Council Meeting Minutes, October 22, 1990 11 - COUNCIL MEETING MINUfES October 22, 1990 TAPE READING 0155 PROCLAMATION - RED RIBBON WEEK. Mayor Kirksey read a proclamation declaring October 20-28, 1990 as Red Ribbon Week within the City to encourage citizens to participate in drug prevention education activities. 0230 APPOINTMENT OF SfEERING COMMITfEE RE: OOWNfOWN CONCERNS. Mayor Kirksey appointed the following individuals to serve on the steering committee: Carlos Nunez, Kathy Figley, Jose Castro, Dahlia Lopez, Jilda Ballweber, Jeff & Mary Beth Hunt, Susan Packer, Rick Ostrom, Lucien Klien, Marshall Serna, and Susan Fofana-Dura. She requested that the committee meet to establish goals and the committee contact all individuals interested in helping to solve problems in the downtown area. She emphasized the need for a unified effort of City officials, Police Department, and concerned citizens. 0325 JENNINGS/HAGENAUER.... suspend Council rules and agenda item 7 (Business from the public) be next on the agenda. The motion passed unanimously. 0340 Jilda Ballweber, member of Downtown Steering Committee, requested that the Council send a letter to the U.S. Post Office requesting them to trim the bushes on the south side of the Woodburn Post Office immediately. Community Development Director Goeckritz stated that the Code Enforcement Officer has notified the U.S. Post Office that they have until October 28th to either remove or trim the bushes. 0429 Marshall Serna, representing the COPS program, encouraged the Council to keep the police patrol active in the downtown area as much as possible. 0502 COUNCIL BIll 1254 - RESOLUTION AunIORIZING INTERFUND BORROWING TO SUPPORT CASH FLOW TO WASTEWATER lREATMENT PLANT FUND. Council Bill 1254 was introduced by Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1254 passed unanimously. Mayor Kirksey declared the bill duly passed. 0542 ACCEPTANCE OF EASEMENTS - DAVIDSON FARMS. INC AND OREGON PACIFIC DISfRlCf CHURCH OF mE NAZARENE. The staff recommended the acceptance of the utility easements on the 100 acre site west of 1-5 interchange. JENNINGS/KYSER... accept the utility easement as recommended. The motion passed unanimously. Page 2 - Council Meeting Minutes, October 22, 1990 1f -. COUNCIL MEETING MINUTES October 22, 1990 TAPE READING 0560 WATER SERVICE EXTENSION TO NAZARENE CHURCH AND ACCEPTANCE OF EASEMENT. The staff recommended that water service be extended to the Nazarene Church which is located outside of the city limits and to accept the 20 foot storm drain utility easement with the conditions outlined in the letter from the Church. The water connection fees and meter installation charges for the church will be paid by Hardware Wholesalers, Inc.. MINARD/JENNINGS.... accept the 20 foot easement as recommended by staff. The motion passed unanimously. 0567 CAPITAL IMPROVEMENT PROJECT ADJUSTMENT - EXTENSION OF FRONT SfREET RESURFACING PROJECT. The staff recommended the extension of the resurfacing project from Harrison to Hardcastle Ave. for an estimated cost of $12,000.00. The contractor has agreed to extend the boundary based on the same unit price as the original bid price for Cleveland St. to Harrison Street. JENNINGS/MINARD... accept the staff recommendation and extend the resurfacing project boundary from Harrison St. to Hardcastle Ave. The motion passed unanimously. 0589 SITE PLAN REVIEW - HARDWARE WHOLESALERS. INC. (HWI). No action was taken by the Council on the site plan. 0603 Administrator Quinn advised the Council that the City has received notification from the State authorizing the City to sell the Grace Village property. The staff will be in contact with Attorney Stiles to proceed with the sale of the property. 0640 Chief Wright provided the Council with an informational memo regarding the review of three businesses within the City (The New Woodburner, Pub 99, and La Linda's) that were under a OLCC compliance review plan. No action was taken by the Council. 0650 Councilor Kyser suggested that the tax base flyers be delivered between October 27th and November 1st. 0727 Councilor Hagenauer questioned the status of the home located at 867 Front Street which has been tagged by the Community Development Department. Director Goeckritz stated that he would check with his staff on the status of the situation. 0778 Councilor Minard questioned if the City had sufficient funds available to continue the part-time code enforcement officer's position until December 31, 1990. Page 3 - Council Meeting Minutes, October 22, 1990 'i! TAPE READING 1008 1244 1300 1364 1396 - COUNCIL MEETING MINUfES October 22, 1990 Community Development Director Goeckritz stated that the part -time officer is working on his own in the evening hours and is trained in all areas of code enforcement. However, his work load has been mainly in the areas of abatements and park security. Councilor Jennings suggested that the street sweeping in the downtown core area be done more often than once a week to help clean-up the area. He also questioned the cost of installing trash receptacles in the downtown business area. Discussion was held regarding trash receptacles and the on-going maintenance costs. Mayor Kirksey requested the Park Department to finish the City Hall landscape project near the Second St./Montgomery St intersection. Councilor Minard questioned if the property in the open area on Hardcastle near Gatch could be deeded to the property owner since the City is unable to maintain the property on a regular basis. Some discussion was held regarding deeding the property versus an easement since the property in question is part of the Wyfel Park dedication. Councilor Jennings requested that Christmas lights be placed on the evergreen tree at City Hall this year. ADJOURNMENT. The meeting adjourned at 8:18 p.m.. ATIEST fl1~ ~ Mary Te ant, Deputy Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, October 22, 1990 ]