Agenda - 09/24/1990
CITY OF
WOODBURN-
270 Montgomery Street ·
Woodburn, Oregon 97071
. 982-5222
AGENDA
WOODBURN CITY COUNCIL
SEPTEMBER 24, 1990
WORKSHOP - 6:45 P.M.
Special workshop to receive information regarding the potential design element
of installing a landscaped median on Highway 99E from Highway 214 to the
north city limits.
REGULAR AGENDA - 7: 30 P .M .
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. MINUTES
A. City Council Workshop minutes of September 10 and regular
meeting minutes of September 10, 1990.
B. Planning commission minutes of August 23, 1990.
C. Recreation and Park Board minutes of August 6 and
September 17, 1990.
3A
3B
3C
D. Woodburn Fire District Board minutes of August 14, 1990.
3D
4. APPOINTMENTS AND ANNOUNCEMENTS
A. Appointment: Recreation & Park Board position.
5. COMMITTEE REPORTS
A. Chamber of Commerce
6. COMMUNICA1IONS
A. Written - none
7. BUSINESS FROM THE PUBLIC
A. t~eadowpark PUD improvements - Homeowner~s request for hearing.
Page 1 - Agenda, Woodburn City Council Meeting of Sept. 24, 1990.
8. PUBLIC HEARING
9. TABLED BUSINESS
10. GENERAL BUSINESS
A. Council Bill No. 1250 - Resolution authorizing lease agreement with
School bus Transportation Services, Inc. lOA
B. Council Bill No. 1251 - Resolution committing city participation in
the infrastructure development of the HWI project and entering into a pre- lOB
liminary development agreement.
C. Request for hearing regarding proposed land use.
10C
11. APPROVAL OF CLAIMS
12. PUBLIC COMMENT
13. NEW BUSINESS
14. SITE PLAN ACTIONS
15. STAFF REPORTS
A. Housing Rehab Update.
15A
B. Library Update.
15B
16. MAYOR AND COUNCIL REPORTS
17. ADJOURNMENT
Page 2 - Agenda, Woodburn City Council of Sept. 24, 1990.
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COUNCIL WORKSHOP MINUTES
september 10, 1990
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 10, 1990.
CONVENED. The council met at 8:55 p.m. to review the
Wastewater Facilities Plan
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
councilor
councilor
Councilor
Kirksey
Hagenauer
Jennings
Kyser
Minard
sifuentez
steen
Present
Present
Present
Present
Present
Present
Present
staff Present: Administrator Quinn, Public Works Director
Tiwari, Pubic Works Program Manager Rohman, Wastewater
superintendent Sinclair
Public Works Director Tiwari reviewed the need for
modifications to the Wastewater treatment plant.
Modifications are required to meet new discharge
requirements based upon Total Maximum Daily Load (TMDL).
Daria Wightman, consultant for CH2M-Hill, reviewed the
proposed contract with the city for preparation of the
facility plan for wastewater treatment plant
modifications. New requirements for TMDLS for the
Woodburn plant will be released by DEQ within three to
five months.
She discussed various alternatives that would be
considered in the project planning process. nuring the
review of treated wastewater disposal ~ptions, the
council directed that one of the options, discharge to
the willamette River, be dropped from consideration as an
option.
Gorden Merseth from CH2M discussed financial planning
information that would -be-prepared and analysis of rate
options.
Meeting adjourned at 10:05 p.m.
3/1
COUBCIL KEETIBG HIRO~ES
September 10, 1990
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION,
STATE OF OREGON, SEPTEMBER 10, 1990.
0003 CONVENED. The Council met in regular session at 7:30 p.m. with Mayor
Kirksey presiding.
0007 ROLL CALL.
Mayor
Councilor
Councilor
Counci lor
Counci 1 or
Councilor
Councilor
Kirksey
Hagenauer
Jennings
Kyser
Minard
Sifuentez
steen
Present
Present
Present
Present
Present
Present
Present
staff Present:
City Administrator Quinn, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Goeckritz, Police Chief Wright,
Park & Recreation Director Holly, Library Director Sprauer
0015 MINUTES.
JENNINGS/KYSER....approve the Council minutes of August 27, 1990; accept
the Library Board minutes of August 15, 1990, the Downtown Association
minutes of August 14, 21, & 27, 1990, and RSVP Advisory Council minutes of
June 11, 1990. The motion passed unanimously.
0035 FILINGS FOR CITY ELECTIVE POSITIONS.
Mayor Kirksey informed the public that the following individuals had
submitted the required number of signatures for nomination to the
following city elective positions:
Mayor: Richard Jennings, Len Kelly, and Fred Kyser
Councilor - Ward III: Donald Hagenauer
Councilor - Ward IV: Joe Galvin
Councilor - Ward V: Kathy Figley
Mayor Kirksey also suggested that the newly elected Mayor continue the
practice of starting each Council meeting with the flag salute which she
initiated during her tenure in office.
008Q STAFF RESPONSE RE: TRAFFIC HAZARD AT WILSON & HAWLEY STREET.
Public Works Director Tiwari stated that the staff had replaced the stop
sign at the intersection, painted stop bars on the street, and installed a
new stop sign on the half street approach from the apartment building
complex. No action was taken by the Council on this issue.
0140 Irv Canfield, 205 E. Lincoln st., expressed concern over speeding
vehicular traffic between the railroad tracks and Corby Street. He stated
that the Police Department has responded to the concerns outlined in the
Page 1 - Council Meeting Minutes, September 10, 1990
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COUNCIL MEETIRG MINUTES
September 10, 1990
petition submitted to the Council on August 13th, however, the area is
still having problems and the department should pay more attention to
their particular area. He indicated that his brief research of other
states using the radar sign to advise motorists of their speed is not an
effective way of reducing speed and a patrol car in the area is the only
way traffic speed would be reduced.
Councilor Sifuentez stated that there were problems allover the City and
she felt the Police Department was trying to respond to their needs along
with those of others within the community. she suggested that citizens,
staff, and Council work together to solve existing problems.
Scott Hampton, 680 Cupids ct., stated that he has observed motorists
speeding once they cross the railroad tracks driving east until they reach
Washington School. He requested police department assistance to control
the traffic in there particular neighborhood.
PROCLAMATION - CONSTITUTIOR WEEK.
Mayor Kirksey read the proclamation declaring the week of September 17 -
23, 1990 as Constitution Week within the City and urged citizens to pay
spceial attention to the Constitution and the advantage of American
Citizenship.
Councilor Minard requested that the proclamation be forwarded to the
public and private schools to be read to the students during Constitution
Week.
KEDIAN BARRIERS ON HIGHWAY 99E NORTH OF HIGHWAY 214.
Public Works Director Tiwari stated that the State Highway Department is
in the process of finalizing the design of a proposed landscaped median
ban ier on Highway 99E north of Highway 214 to the city limits. He
requested that the Council hold a workshop on September 24th with
representatives from the Highway Division and city staff. A public
hearing would be scheduled in October to discuss the proposal.
M]NA~D/SIFUENTEZ.... hold the workshop on September 24, 1990 and a public
hearing at the first meeting in October as recommended by staff. The
motion passed unanimously.
LIQUOR LICENSE APPLICATION - LA PETITE DELI.
Police Chief Wright recommended the approval of a change of ownership
]jq\!';( license application submitted by Marilyn Paradis.
KySER/JENNINGS.... approve the liquor license application of La Petite
Deli. The motion passed unanimously.
BID AWARD - FRONT STREET IMPROVEMENT PROJECT.
Bids for the street improvement between Cleveland and Harrison streets
were received from the following contractors: Roy L. Houck Construction,
$62,923.10; and North Santiam Paving, $88,275.00. The Director
recummended the acceptance of the low bid which was 4.25% above the
engineer's estimate.
Discussion was held regarding the use of City matching funds to resurface
the street, and make necessary drainage and curb improvements. Under the
Housing Rehabiliation grant, the City is required to make public works
Page 2 - Councll Meeting Minutes, September 10, 1990
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COUNCIL MEETING MIRUTES
September 10, 1990
improvements utilizing city funds other than property taxes and this
particular grant year allows the City to make an improvement in an area
other than a residential district. Funds have previously been transferred
from State Revenue Sharing to complete this project.
KySER/STEEN.... award the contract to Roy L. Houck Construction in the
amount of $62,923.10 for the Front street improvement project. The motion
passed unanimously.
CLAIMS FOR THE MONTH OF AUGUST 1990.
SIFUENTEZ/HAGENAUER.... approve claims '2160 - 2214 in the amount of
$749,286.08 for the month of August 1990. The motion passed unanimously.
DISCUSSION ON BALLOT MEASURE '5 - PROPERTY TAX LIMITATION INITIATIVE.
Mayor Kirksey expressed concern regarding the impact of the initiative
measure if it is approved by the Oregon voters in November. The services
provided by Marion County, Woodburn Fire District, and the City would be
reduced by approximately 28.7%. Further discussion was held on various
methods that could be used to disseminate the information to the public
not only locally but statewide. The Mayor expressed her opinion that the
Council was sensitive to issue of high property taxes, however, did not
feel that the initiative before the voters was a responsible way of
reducing property taxes.
MINARD/SIFUENTEZ...Council go on record as opposing this initiative as an
irresponsible measure. The motion 5-0-1 with Jennings abstaining.
Administrator Quinn briefly reviewed the status of the proposed
development of industrial property in West Woodburn. He stated that the
development looks positive at this time and staff is submitting necessary
information to the State for potential infrastructure grants. It is hoped
that improved utility service in that area will stimulate economic growth
on the industrial property in West Woodburn.
Councilor Sifuentez questioned the status of the leaf pick-up program.
Director Tiwari stated that the City would follow the last year's program.
Councilor steen questioned if speed bumps were allowed on public roads.
Director Tiwari stated that he had not researched the legality.of placing
speed bumps on public roads, however, the large buttons on public roads
are allowed. Some discussion was held regarding the use of the buttons as
a method of reducing the speed of vehicular traffic.
Councilor Minard stated that he is a member of the Church located at E.
Lincoln and Cupids Court and that he has noticed a difference in the speed
of vehicular traffic over the last several weeks.
He also suggested that Community Service Awards be presented to (1) Dennis
Miller and AI's Fruit & Shrub for the landscape planter near Hwy.
214/Settlemier, (2) Garden Club for Cowan Park, and (3) to the individual
who resides on N. Cascade and maintains a small landscaped corner at the
intersection of W. Lincoln and Cascade Drive.
Page 3 - Council Meeting Minutes, September 10, 1990
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COUBCIL HEE'l'IBG MllU'l'ES
September 10, 1990
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It was the consensus of the Council to present the awards at the September
24th Council meeting.
In regards to the Farmfest activities, Councilor Minard stated that the
Farmfest parade will be held on October 6th, 11:00 a.m., and he invited
the Council to participate in the parade. Farmfest will be held October
12 - 14, 1990, and the Ag Olympics is scheduled for Octob~r 13th. He
suggested that the Council and/or city staff form a 6-person team to
participate in the program.
2502 Councilor Jennings questioned the anticipated completion date of Cleveland
Street. Director Tiwari stated that if the weather holds, the street will
be completed by November. Poor weather conditions would delay the
completion date until early spring.
2585 ADJOURNMENT.
The meeting adjourned at 8:50 p.m..
APPROVED
Nancy A. Kirksey, Mayor
ATTEST
Mary Tennant, Deputy Recorder
City of Woodburn, Oregon
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Page 4 - Council Meeting Minutes, September 10, 1990
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MINUTES
WOODBURN PLANNING COMMISSION
AUGUST 23, 1990
1) ROLL:
President
vice President
commissioner
commissioner
commissioner
commissioner
commissioner
commissioner
Mr.
Mr.
Mr.
Mrs.
Mr.
Mr.
Mrs.
Mr.
Johnson
Getman
Valieres
Warzynski
Park
shillig
Sprauer
Rappleyea
Present
Present
Present
Present
Present
Present
Present
Absent
staff
steve Goeckritz
2 ) MINUTES:
The Planning commission minutes for
were excepted as written.
The city council minutes of
were accepted as written
The Woodburn Downtown Association minutes of
were excepted as written.
3) COMMUNICATIONS:
None
4)
PUBLIC HEARINGS:
Conditional Use Case 90-02
Rose of Sharon
Evangelical
Association
staff read the necessary statement to begin the
hearing.
staff reported that the applicant wished to use the
ltold city halllt as a outreach center. Staff
explalned the uses allowed in the Historic
District. staff also explained the uses not
permitted in the Historic District. Staff
recommended that this proposal be approved for the
social services outreach.
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staff read a letter into the record from the
Woodburn Downtown Association that stated--c:the
Woodburn Downtown Association had no objection to
the use of this building by Rose of Sharon
Evangelical Association as long as the proposed
uses are those permitted in the Historic District.
President Johnson asked staff if on the boarding
issue, did that mean they could not house staff as
they requested. AAre you saying that their staff
could not be housed there.~
Staff stated that there is Grandfathered a family
living in the "old city hall". We would have to
say one family.
commissioner Getman stated for the record that he
was a member of the board for the Food Bank, also
an employee of the Mid-Willamette Valley community
Action Agency and the above agencies have looked at
this building asa possible site to move to. He
did not feel that this would be a conflict of
interest but wished to have it become part of
public record.
President Johnson asked if there was anyone in the
audience who wished to speak for this proposal.
Zoe Nasset, 3606 SE 42nd Ave. #2, Portland, asked
what was meant by one family. She stated that they
expect to have 10 people staying there.
President Johnson asked if there was anyone in the
audience who wished to speak against this proposal.
There were none. He asked if there was anyone else
who wished to speak for this proposal.
Father Paul Lugan, Providence Hospital, Portland,
stated that he was trying to help Ms. Nasset get
started with this project.
commissioner Warzynski stated that she was
wondering about the financial aspects of this
project as the building is quite run down and in
need of repair.
staff answered that it would be costly to bring it
up to code in order to have residents. staff
stated that at this time the building does not meet
any building code standards. The cost could be
quite substantial.
Ms. Nasset stated that they had looked into this
and they had people who would help with the work.
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The help would be volunteers. As for materials the
owner has stated that he. would help provide these.
President Johnson asked Ms. Nasset if when she
stated 10 people was that just during construction.
Ms. Nasset stated that number was used in case
there were more than 5 people necessary.
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President Johnson asked if the services were as to
require people to be there day and night.
Ms. Nasset stated that there weren't many places to
stay while these people were volunteering their
time. They would not be receiving much salary.
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commissioner Sprauer stated that she had concerns
about parking.
staff answered that the parking lot behind the post
office had been utilized in the past. staff also
stated that no one could reside in a building that
did not meet code. The building would have to be
brought up to code in order for anyone to reside
in it.
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commissioner Getman stated that he wanted to
clarify that because it was grandfathered in one
family could stay there.
staff stated that under the building code that the
family living there probably
shouldn't be there.
staff also stated that individuals not related by
blood or marriage did not constitute a family under
the definition of our own ordinance.
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Commissioner Shillig asked if the grandfather
clause only covered the family that was living
there now.
staff answered yes. That if that family moved out
they could loose their grandfather rights if they
stayed out for six months.
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commissioner Getman stated that it was his
understanding that with the grandfather clause, Ms.
Nasset and her son could move in with out doing
anything to the building.
staff answered yes, they felt that it was unsafe,
but it was grandfathered.
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commissioner Getman asked if the res~- of the
building would have to be brought up to code to
accommodate any other uses they
wished to do.
Staff answered yes.
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President Johnson asked if there were any more
questions. There were none. He asked if the
applicant wished to add anything further.
They did not.
Staff stated that the uses the applicant wanted to
use this for were allowed, but the residential
services were not. The staff is wholeheartedly
hoping the applicant will carry through with these
services.
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John Nasset, 3606 SE 42nd, Portland, stated that it
is impossible to commute back and forth, not only
financially but physically impossible to run two
centers. The only reason they considered bringing
staff down was to do the work.
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President Johnson stated that the ordinance doesn't
allow for residents on the premises. That is the
primary concern of the Commission. He asked if
there was any further discussion or action.
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commissioner Warzynski suggested that Ms. Nasset
and her son only live there and the help find
lodging elsewhere. A condition of only no others
living there.
President Johnson asked if there was any more
discussion.
commissioner Getman stated that the Catholic Church
on Harrison street had a building they were no
longer using. He wondered if it would be possible
to tie it in with this program.
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Evangelina Sanchez, 671 Corby street, she felt that
the "old city hallll was a wasted empty space. She
felt that if these people wanted to bring it up to
code and use it for an outreach center it should be
allowed.
President Johnson stated that the only issue was
anyone residing at the hearing. He closed the
public hearing and asked if there was any further
discussion or comments.
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commissioner Getman stated that it was a
conditional use in front of the commission not a
variance. A variance would have to be requested.
President Johnson asked for any motions or
suggestions.
commissioner Getman made the motion to approve
Conditional Use Case #90-02 as presented by staff.
commissioner Warzynski seconded the motion.
A vote was taken and Conditional Use Case #90-02
was approved with 5 yes, 2 no.
commissioner Getman asked staff if a variance and
site Plan Review would be needed to do what they
were asking to do.
staff answered yes, they would need to go through a
site Plan Review and Variance process.
UNFXNXSHED BUSINESS:
Subdivision Ordinance Amendments Case #90-02
Postponed until after reports.
REPORTS:
staff reported that the applicant wished to enlarge
the parking area at the French prairie School. It
does require site plan approval.
commissioner Getman asked if the Boones Ferry
project was finally up to code. They are asking
for more construction and they haven't fulfilled
prior Obligations.
staff stated they would look at the old permit and
if there is conditio~s in it that they didn't meet
our Code Enforcement Officer will remind the school
of these conditions.
Commissioner Getman stated that he felt Disabled
Parking should be addressed at the District Office.
Bob Wood, Engineer, 1193 Royland Ave., Salem,
stated that the School District was
trying to provide disabled access
with this application. There are to
be eight (8) disabled parking
spaces.
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staff stated that the seven diagrams for the
Subdivision were located in the back of the
document. Staff asked if there were any
modifications that the Commission wished to make,
if not staff would like to take this to the City
Council for review.
commissioner Shillig made the motion to accept case
#90-02 as written.
Commissioner Warzynski seconded the motion.
commissioner Getman asked that a copy of this be
sent to ever Chamber Committee member as to when it
will go before Council.
A vote was taken and passed unanimously.
staff incorporated a document from the.Parks Board
for the Commission to review and write down your
comments. It will give the Park Board a look at
your concerns about this community.
staff informed the Commission about some potential
future projects that may build in Woodburn.
ADJOURNMENT:
There being no further business the Planning Commission
meeting adjourned.
.3~
MINUTES
RECREATION AND PARKS BOARD
REGULAR MEETING
MONDAY, AUGUST 6. 1990
7:30PM - COMMUNITY CENTER
CALL TO ORDER
The meeting was called to order at 7:35prn in the upstairs conference room of the
Woodburn Cornmunity Center by Chairwoman Kathy Figley.
II ROLL CALL
Members Present: Chairwoman Kathy Figley, Sue Fofona Dura. Linda Harnilton and Victor
Alvarado
Members Absent: Jack Mitchoff and Andy Yanez
Staff Present: Nevin Holly. Director; John Pitt. Parks Superintendent, Terry Williams leisure
Supervisor; Shirley Pitt. Parks Secretary and Renee Boeckman, Swirn Pool Manager
III APPROVAL OF MINUTES
The Recreation and Parks Board Minutes of July 9, 1990 were submitted for approval.
MOTION:
S. FOFONA DURA:
Motion to approve July 9. 1990 Recreation
and Parks Board Minutes as written.
V. ALVARADO:
Seconded the Motion.
Motion passed unanimously.
IV APPROVAL OF AGENDA
The Agenda for the August 6, 1990 Recreation and Parks Board Meeting was subrnitted for
approval.
Kathy Figley asked that an a resolution frorn the Board expressing their support of the
Recreation Center be placed under New Business.
Nevin Holly asked that the Pool Report (Renee Boeckman) be placed under Division Reports
and asked that it be first on the agenda as Renee had to be in Canby as soon as possible
and had not been notified until late in the day she was to be at the rneeting.
MOTION:
S. FOFONA DURA:
Motion to accept the Agenda
as presented with additions.
V. ALVARADO:
Seconded the Motion.
Motion passed unanimously.
V DIVISION REPORTS
A. Renee Boeckman - Swim Pool Manager
Renee, who took over position as Manager in August after Manager Torn Lonergan
left told the Board that although they had had rnajor gang related problems at the
beginning of the Season it had eased up and things were becoming rnanageable
now. Attendance has not been as high as she would have liked, however August is
the time for family vacations and the weather had not been cooperative. She
complirnented her staff, said they were young and had had rninor difficulties at the
beginning of the season, they also have eased up. On the whole she felt the staff
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Park Board Minutes
August 6. 1990
had been responsible and responsive. Sue Fofona Dura said she had spent a great
deal of time at the pool this summer and was disappointed with the attitudes of
some of the guards and said she was happy Renee felt their attitudes had improved.
She especially noted this in the attitudes of the swim tearn personnel.
Terry Williams praised Renee for her work at the pool and wanted the Board to
know he felt she had done a good job.
B. John Pitt. Parks Superintendent
John told the Board he felt very positive about the work that had been done by his
crew and part time help this summer. For the first time in many years, due to the
ability to hire part-time adult surnmer employees, as well as the help of 17 youth
from Mid Willamette Job Council, Parks Maintenance was able for the most part to
keep on top of the work. One of their rnost rewarding jobs was completing the
work at Senior Estates Park. Irrigation is now in. and working, horseshoe pits are
being used, picnic tables and checker board tables are also frequently used. Wally
Orlander installed a drinking fountain (volunteer work) in the park and did a quality
job. John said he felt it was definitely an added attraction. He has written Mr.
Orlander and thanked him for his volunteer work.
The Mexican Fiesta went very smoothly with virtually no problerns, the folks frorn
the Fiesta cleaned up and kept a tight reign on their activities making Parks job
much easier.
About the only thing John reported he would like to see changed next year was the
Park Patrol Position. This position needs to be under the Park Department. It is a
vital part of keeping control of activities in the Parks and this year with gang
activity at an all time high, part time Park Patrol was not effective. John said he and
Nevin would be working toward getting this position reinstated into the Parks
Budget for next year.
Nevin thanked John and his Crew for an excellent job this surnmer and said
everyone benefitted from the excellent conditions of the parks this surnrner.
C. Terry Williams. leisure Supervisor
Terry said he had just returned from a week's vacation and was busy winding down
frorn the surnmer activities. He said the fall and winter brochure is almost ready to
go to press and should be out sometime next week.
Because of budget cuts he and Brian will be looking for alternate funding in order to
keep sorne of his programs going.
Terry is looking forward to the first Hispanic Softball Tournament which will be held
her next weekend. Said it would be a real asset to the community. There will also
be an Youth tournament on September 9th and 9th as well as an adult softball
tournament the same dates. This tournament will be rnore social than competitive
and Terry said he felt it would go over real well.
For the first time Parks are offering a Flag Football Prograrn this fall. Terry said he
was not sure of the turn out but felt it would be high.
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Park Board Minutes
August 6, 1990
Terry complemented Ann Marie Chaney and Jena Jacobsen for a excellent job
working with the younger kids this summer. They had a great turn out for all their
programs and none were canceled due to lack of participation.
Nevin thanked Terry and Brian for an excellent job this surnmer.
VI EXECUTIVE SESSION
MOTION:
S. FOFONA DURA:
Moved that the Board move into Executive Session at
8:40pm under ORS 192.660 (1 )(a) to discuss
personnel matter.
V. ALVARADO:
Seconded the Motion.
Motion passed unanimously.
MOTION:
L. HAMILTON:
Moved the Board resume with regular meeting at
9:15pm.
S. FOFONA DURA:
Seconded the Motion
Motion passed unanimously.
VII BUSINESS FROM THE DIRECTOR
Director Holly told the Board that he had been working with Planning Director and been
receiving replies from his requests for other City's Master Plans. Nevin told the Board he
feels it is important that the Board begin with this project. This will be a continuing Agenda
Item. A packet will be sent to the Board during the next few weeks and should be
discussed at the next meeting.
Director said he is still negotiating with Keith Robinson, School Superintendent regarding
the land/building exchange and will know rnore after the School Board Meeting next week.
The Cornputers should be here in the next week or two and the staff is very anxiously
awaiting their arrival.
Nevin said he had been talking with John Taylor from the Train Committee who was very
concerned after hearing a rumor that Portland wanted to take Engine 1789. Nevin said he is
following up on this rurnor, however felt it was not a possibility.
VIII ADJOURNMENT
The meeting adjourned at 9:50prn.
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MINUTES
RECREATION AND PARKS BOARD
REGULAR MEETING
MONDAY, SEPTEMBER 17,1990
7:30PM. COMMUNITY CENTER
CALL TO ORDER
The meeting was called to order at 7:37pm in the upstairs conference room of the Community
Center by Chairwoman Kathy Figley.
II ROLL CALL
Members Present: Kathy Figley, Sue Fofona Dura, Andy Yanez, Jack Mitchoff and Victor
Alvarado.
Members Absent: Linda Hamilton (ex)
Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; John Pitt, Parks Superintendent;
Terry Williams, Leisure Supervisor.
III APPROV AL OF MINUTES
None presented.
IV APPROV AL OF AGENDA
The Agenda for the September 17, 1990 Meeting was presented for additions or revisions.
MOTION:
J. MITCH OFF:
Adopt Agenda for September 17,1990 Meeting as
presented.
A. YANEZ:
Seconded the Motion.
Motion passed unanimously.
V DIVISION REPORTS
A. Maintenance Report. John Pitt, Superintendent
John reported that he and his crew had been asked to install surveyance cameras at
the Police Department. There will be one in the jail, sallyport and at the 911 station.
This will take several days.
Fall winterizing of equipment and buildings is underway. Leaves are falling in record
numbers.
John reported that the parks were still being heavily used, especially by migrants. They
are not abusing it, however, it is prohibitive of getting in and preparing for winter.
There has been quite a number of incidents regarding unauthorized use of Legion
Field. This time of the year Woodburn High School Football has priority use and the
grounds need to be specially prepared and kept in order for this. On the weekend
unscheduled soccer players have been coming in and tearing up the field, leaving a lot
of debris and empty beer/alcohol containers scattered throughout the area. It is difficult
to keep on top of this type of unscheduled use,
Parks will be entering a float in the Farmfest parade this year and the Parks crew has
been working on preparing a theme for the float.
Due to disciplinary action Maintenance has been working one man short, however
.3~
Page .2
PARK BOARD MINUTES
SEPTEMBER 17, 1990
because of the addition of part-time maintenance personnel this absence has been
covered. John said that for the most part things were going smoothly.
B. Leisure Report, Terry WIlliams, Supervisor
Terry reported that the fall programs were underway. The seniors took a trip to Depoe
Bay and had a great time. Trip was full. Another trip to the Coast, Newport
Sternwheeler on October 10th was filled within the first week and Terry had to add two
more vans just to accommodate the many people who wanted to go on this trip.
The Community Band and Choir are going, they do not have the participation Terry
would like to see, however it is anticipated that the numbers will increase in the coming
weeks.
Duck Football Tickets are on sale at the Parks Office.
Staff is working on the Halloween Party for next month. This party was a huge success
last year indicating a need for something for the children. Staff is exploring the
poSSibility of having a "Haunted House" as part of the party. Party will be on Friday,
October 26th.
The Pumpkin Man Contest is now over. Brian Flannigan was Pumpkin Man and the
winners were: Kathy Land won a trip for two to Reno and Bamba Fofona Dura won the
bike.
VI BUSINESS FROM THE DIRECTOR
Nevin Holly told the Board that over the past few months it has been difficult to reach a
quorum of members and asked if another night would be appropriate and easier for Board
Members.
MOTION:
J. MITCHOFF:
Moved to change meetIng date of the Recreation
and Parks Board to the first and third Thursday of
each month at 7:30pm. Meetings will continue to be
held at Community Center.
A. YANEZ:
Seconded the Motion.
Motion passed unanimously.
Director reported that he had heard from PGE who offered to do an energy audit of the building
owned by the School District free of charge. Nevin said he will be in contact with Marie Kocher
of the Woodburn School District and see if this will be possible.
A new piece of metal playground equipment has been order for the Park in West Woodburn
and should be here soon.
The Recreation Center Committee is actively seeking support and will begin to hold fund raising
activities. Their whole group is becoming very active in this endeavor. This type of a facility is
becoming more and more important as it seems more businesses are locating in Woodburn.
Also, the newest census showed that Woodburn has increased about 2000 in population.
.3(!..,
Page -3
PARK BOARD MINUTES
SEPTEMBER 17, 1990
Nevin reminded the Board that there was a vacancy on the Park Board as Jose Castro had
moved from the City and had to resign. Larry Watson had been a candidate the last time a
vacancy had occurred and would be willing to serve on the Board if asked.
MOTION:
J. MITCHOFF:
Recommend to the Mayor that Larry Watson be
appoInted to replace Jose castro. Term to expire
December 31, 1993.
S. FOFONA DURA: Moved to second the Motion.
Motion passed unanimously. Director will contact the Mayor with this recommendation.
VII BUSINESS FROM THE BOARD:
Jack Mitchoff thanked John Pitt and his crew on behalf of residents in Senior Estates for the
great job he and his crew had done to Senior Estates Park.
VIII ADJOURNMENT
The meeting adjourned at 8:45pm.
Next Meeting Date:
Thursday, October 8, 1990 (6:30pm to 7:30pm workshop meeting on ComprehensIve
Plan.
Thursday, October 8,1990 - 7:30pm Regular Park Board Meeting.
~
3D
WOODBtJRR FIRE DISTRICT
BOARD OP DIRBC'l"OBS 1usIs'r.l.lN
A1JGUS'l' 14, 1990
Meeting called to order by Chairman Reiling at 7:35 p.m.
A'J."l'El\1DAHC :
Chairman Reiling, Director Weathers, Director
McKean, Director Pearmine
Staff Present:
Keith E. Woodley, Sandee Krupicka, John VanLieu
Other. Preaent:
Nikki DeBuse - Woodburn Independent, Jamie Audri tsh
Minutes :
Of July 10, 1990 and July 23, 1990 Executive Session
approved as read. McKean/Weathers motion.
Treasurer's Report: $1,680.92 - Checking, $468,477.14 - State Pool
Payment of Billa:
Weathers/McKean motion to approve checks 7676-7748 in
the amount of $14,110.81. Carried.
staff Reports:
John VanLieu reported on status of engine being rebuilt
at Tim I s Diesel in Hubbard. Current estimate is about
$9,500. Sent heads in today will know more after they
have been evaluated.
BUSnmss IB PROCESS:
1. Apparatus Bid Results
Bid No.
1.
90-1 Fire Engines (3)
Western State Fire Apparatus
Cornelius, Oregon
Beck Fire Apparatus
Cloverdale, California
$432,792.00
2.
$473,856.00
Bid Ho.
1.
.. .._~ 2.
90-2 Rescue Vehicle
Hughes Fire Equipment
Eugene, Oregon
Emergency Vehicle, Inc.
Lake Park, Florida
$61,115,15
$68,000.00
2.
90-3 Air Support Unit
LN CUrtis & Sons
Oakland, California
Hackney & Sons
Washington, North Carolina
Emergency Vehicle, Inc.
Lake Park, Florida
$113,672.00
Bid No.
1.
$110,055.00
3.
$107,000.00
Chief recommended that low bid for each unit be accepted.
Pearmine/McKean motion to accept bid results and to award contract to
3D
Western States Fire Apparatus for Bid 90-1 Fire Engines - low bid of
$432,792.00, and to award contract to Hughes .Fire Equipment for~~id 90-2
Rescue Vehicle - low bid of $61,111.15 and to award contract to Emergency
Vehicle, Inc. for Bid 90-3 Air Support Unit - low bid of $107,000.00.
Carried unanimous ballot.
Projected -
1. Resolution 1991.02 - Transfer of Appropriations.
Weathers/Pearmine motion to approve Resolution 1991.02 Carried.
2. Discussed retirement in Shift Captain position scheduled for this
spring. Pearmine/McKean motion to direct Civil Service Commission to
develop hiring process for Shift Captain position. Carried unanimously.
CAO Reports & InfoJ:Jllation:
Keith & Tim Dietz have met with Dr. Dennis Winner, our new physician
advisor, f~om Salem Hospital. We will be scheduling case reviews for first
Wednesday of each month and various training classes.
Civil Service Commission scheduled for August 21, 1990 at 7:30 p.m.
Underground storage tanks have been removed; tanks looked good, soil
looked good. Soil sample has been sent in for testing, will receive results
in approximately 2 weeks.
Reported on conflagration in Central Oregon - Forest Service does not
participate in any structural firefighting so other departments are
recruited to provide fire protection for any structures.
Lengthy discussion on Training Officer position. Reported on options
researched as alternative to full-time position. Discussed regulations
regarding training requirements, record keeping, visual certification of
skills, etc. Weathers requested APD 151 be mailed with next packet as it
pertains to training. Weathers/Pearmine motion to authorize Chief
Administrative Officer to fill position of Training Officer and to direct
Civil Service Commission to develop hiring process for said position.
Carried, with McKean voting against the motion.
ADJOURRKBIIT:
8:23 p.m.
'.
/0/1
M E M 0
TO: city council thru city Administrator
FROM: Public Works Program Manager~
SUBJECT: Lease of Land to School Bus Services, Inc.
DATE: september 18, 1990
RECOMMENDATION:
Approve the resolution allowing the city to lease a portion of land
it owns in the Woodburn Industrial Park to School Bus Services,
Inc.
BACKGROUND:
Dorsey bus which was purchased by Mayflower Transportation has used
a portion of an approximately 7 acre parcel of city land in the
Woodburn Industrial park since 1981 to facilitate its operation of
a contract to transport students for the Woodburn School District.
This contract was recently awarded to School Bus Services, Inc. of
Canby, Oregon by the School District.
The city currently has no plans for this land and School Bus
Services has indicated a desire to lease the property. A new lease
has been drawn up with the assistance of the city Attorney. The
lease format has been updated and current standard clauses
incorporated. The city may, at its option, allow improvements to
the property to remain with no cost to the city .at lease
termination. The lease amount was increased from $1,200 to $3,500
annually. This amount is felt to correctly represent its currently
value.
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COUNCIL BILL NO. 1:2 ~O
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A LEASE AGREEMENT
WITH SCHOOL BUS SERVICES, INC.
WHEREAS,
transportation
and
School
EllS
Services,
Inc.
provides
pupil
to the Woodbu~n School District
under a contract;
WHEREAS, the City of Woodburn owns a certain parcel of land in
Woodburn Industrial Park for which there is no specific use at this
time and into the near future; and
WHEREAS, School Bus Services, Inc. desires to lease a portion
of this parcel of land on a temporary basis to facilitate providing
,.!,-,f.l
...;;u..
T!-IEREFORE
pupj J transportatiorl to trj€ ~.~oodblll"n School District;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS;
Section 1. That the Ci ty" of vJoodbul"'n entel'" ~n-:o a. lease
agreement with School Bus Services, Inc., said agreement which is
attached hereto and by this reference incorporated herein.
Section 2. That the Mayor be authorized to date and sign the
agreement on behalf of the city.
APPROVED as to form::l7,')*iJ 1J-12~ 0-t~-10
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APF'ROTlED :
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KIRKSEY I MP...YOR
Passed by
Cit}~ Council
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Mary ~ennant, ~ep~ty City Recorcer
10 J:J-
COONCIL BILL NO. I ~ 6'1
RESOLUTION NO.
A RESOLUTION COMMITTING CITY PARTICIPATION IN THE INFRASTRUCTURE DEVELOP-
MENT OF THE HARDWARE WHOLESALERS, INC. PROJECT AND ENTERING INTO A PRELIM-
INARY DEVELOPMENT AGREEMENT
WHEREAS, the City of Woodburn desires to stimulate economic
development for the benefit of the community; and
WHEREAS, the City of Woodburn is in need of improving water
and sewer linkages in the freeway interchange area to benefit the health
and safety of local service; and
WHEREAS, the proposed project allows the shared benefit partici-
pation of private, local and state resources to accomplish said infras-
tructure improvements; and
WHEREAS, the completion of this infrastructure development
will further the community development goals of the community, NOW, THERE-
FORE,
THE C I TV OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. A summary of infrastructure improvements highlighting
the development of the project site are generally described in the pre-
application to the Oregon Economic Development Department, a copy of
which is attached as Exhibit A and incorporated herein.
Section 2. The City Council finds that the degree of public
benefit involved in said project warrants city participation by virtue
that (a) street improvements to Highway 214 also benefit access to west
Woodburn which is already developed, (b) water improvements provide a
secondary loop access for improved capacity and health to the west Woodburn
area, (c) sewer improvements will ultimately replace a deteriorating
pump station which is a city maintenance responsibility as well as provide
service to a developing industrial area.
Section 3. The City of Woodburn has estimated costs and determined
benefit participation by the parties involved to approximate the following:
(1) $445,000 applicable to the 100 acre site of which Hardware Wholesalers,
Inc. (HWI) will be responsible for its estimated share at $160,000, (b)
$147,000 applicable to other local area properties benefitted by said
infrastructure improvements to be deferred through receipt of a conditional
grant from the State of Oregon and repaid through special development
charges, and (c) $800,310 applicable to public improvements of which
the City of Uoodburn and State of Oregon will collectively participate
and support said improvements.
Page 1 - COUNCI L BILL NO. I,Q '51
RESOLUTI ON NO.
I~e-
SectiDh 4. In order to facilitate corporate planning and commitment~
and facilitate HWI's decision to acquire a portion of the 100 acre site~
the City of Woodburn guarantees to ~wl and to the owner of the 100 acre
site that the infrastructure improvements will be constructed or completed
and that the property owner project participation cost will be an aggregate
of $445~000, with the conditions that (a) State participation in conditional
and non-conditional grants/loans does not decrease by 10% or greater
from an estimated total participation of $947,310 and (b) Hardware Whole-
salers, Inc. obtain building permits for the project prior to 6/30/91.
Section 5. Consistent with the above considerations, the City
Council authori zes the city to enter into a pre 1 imi nary development agree-
ment~ a copy of which is attached hereto as Exhibit B and incorporated
herein. Said agreement is entered into to facilitate corporate planning
and is conditioned upon the city obtaining the grant funds specified
above and upon HWI obtaining the necessary building and zoning permits.
The Mayor and Deputy City Recorder are hereby authorized to sign said
agreement on behalf of the city.
Section 6. The guarantee in Section 4 is to be construed consistent
with and not in violation of any debt limitation provisions of the Oregon
State Constitution or the Woodburn City Charter.
Section 7. In the event that the conditions in Section 4 are
not met, the involved parties may negotiate final disposition.
Section 8. It is also understood that the above estimates
were based upon the City's 4/87 main infrastructure design for this area
and the preapplication grant proposal for improvement costs as submitted
on September 19, 1990.
Section 9. The city staff are hereby directed to prepare docu-
mentation as necessary to facilitate grant applications and other components
of thi s improvement ~ect. /\/:) ~ C"J V; _ 2 / _ ,. 0
Approved as to form: .~ ~~
City Attorney Date
APPROVED:
NANCY A. KIRKSEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Mayor
Attest:
Mary E. Tennant, Deputy Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO. I:; 5'"""1
RESOLUTI ON NO.
EXl-Ill3Jr Ii
/o!?r
OREGON COMMUNITY DEVELOPMENT PROGRAM
Economic Development Department
595 Cottage St. N.E.
Salem, OR 97310 PH: 378-3732 "
PLEASE SUBMIT ORIGINAL AND 3 COPIES
Pre-Application
OCDBG Economic Development Grant
SPWF Infrastructure Grant/Loan
1. Applicant: City of Woodburn On behalf of (sewer district):
Address: 270 Montgomery St. Name: City of Woodburn
Woodburn, Or 97071
Contact Person: Steve Goeckritz Address: 270 Montgomery St.
Address: Frank Tiwari Woodburn, OR 97071
Same as above
Phone: 982-5246 or 982-5249 Phone: 982-5246
If this a joint application indicate which jurisdiction will assume primary
responsibility for the project.
2.
Project Highlights:
New jobs anticipated
Jobs retained
130 +
o
Funds requested
Loan
Grant* (A)
Other funds
Total cost
$ 530,000
466,6'>'>
l.QC; hSC;
$ 1.392:310
Jobs for low/mod
income persons
Family wage jobs
15
1 I '>
Leverage ratio (other funds
requested funds)
I : 2.5
*Note: Grants will be considered O~~y when loans are not feasible due to the
economic need of the applicant and e specific circumstances of the project. Be
prepared to provide substantial justification for any amount of requested grant
if you are invited to submit a final application.
3. Description of project and proposed accomplishments:
The proposed grant/loan funding will be used to facilitate
the development of an infrastructure system that ...will
accommodate the future growth of a 100 acre Industrial Park
and an area adjacent to the Highway 214/1-5 Interchange.
(See Attachment I)
4. Name and description of business(es) proposing to create new jobs:
HWI is a member-owned corporation that provides merchandise
and services consistent with the demands of the market
place, at competitive prices to enable ind~pendently owned
hardware, lumber and home centers to effectively compete.
(See Attachment II)
SPWF/OCDBG Pre-Application Page 1
"')
/
JJD:lh:OOlOH
BRD:03/31/88
35
/ ()/j-
5. What source of funds would be used to repay the loan/program income to the
state?
These funds will be repaid out of State Revenue Sharing Fund, Sewer Funds
and Water Fund through city labor.
6. FINANCIAL SUMMARY
Source
Use
Amount
Term and rate
(for loans)
I. Sewer Fund & State Rev.
Sharing Fund
2. Conditional Grant
Sewe~age & Street $530,000
Improvement
Sewera2e Imorovement $147.000
20 yr. at 5%
10 yr. on develooment
Note: Entries in the Leveraged Private Investment and Other Public Funds columns
will be used to determine whether the project meets the required 2:1 match.
7.
Is this project part of a Regional Economic Development Strategy which is
under serious consideration by the relevant county or group of counties?
Explain.
SPWF/OCDBG Pre-Application Page 2
.)
JJD:lh:OOIOH
BRD: 03/31/88
36
/o/~
(A) A total . grant assistance request is for $466,655 of that
319,655 is "pure grant" while 147,000 is conditional'grant.
(B) This represents City labor costs.
(C) Of the 676,000 for sanitary sewer improvement 147,000 is a
conditional grant. This is to be paid back by the benefitted
property owners if development occurs within a ten year time
frame. Another 319,655 will be a grant to the City with the
remainder (209,345) ,as a loan to the City.
(D) The Oregon Department of Transportation will contribute
$210,655 from the Immediate Opportunity Fund for the Highway
214 Road Improvement project.
~
jojj
8. Are you aware of any environmental concerns with this project such as
historic designations, location of the project in a floodplain, etc.?
_ yes; x no~. If "yes"p1ease explain. .
9. Is the project located in your jurisdiction? x yes; no
Will the applicant own and operate any reques~nfrastructure? "
~ yes _ no. If "no" to either question, explain.
10. ATTACH maps adequate to show the general vicinity and specific
location of the proposed project. See Maps I-III "
11. ATTACH current financial statement and or rofit or loss statement for the
benefite uSlness 1 e USlness Wl e repaYlng a oan.
See Attachment III
12. For applicants seeking assistance to acquire, rehabilitate, operate or
maintain an abandoned railroad line under the SPWF program:
a. Describe the operating status of the railroad line.
b. Has the applicant consulted with the Dept. of Transportation or other
affected agencies?
NA
13. Other information applicant wishes to provide.
)
THE PURPOSE OF THIS PRE-APPLICATION IS TO" DETERMINE PROJECT ELIGIBILITY UNDER
FEDERAL AND STATE LAW AND ADMINISTRATIVE RULE. APPLICANTS GIVEN ELIGIBILITY MAY
SUBMIT A FINAL APPLICATION TO THE DEPARTMENT FOR FUNDING CONSIDERATION.
CERTIFICATION OF HIGHEST ELECTED OFFICIAL
I certify that, to the best of my knowledge: (1) all information contained in
this application is valid and accurate; (2) the submission of this application
has been authorized by the governing body of the city/county; and (3) if funding
is received, we will comply with all applicable state and/or federal program
requirements.
Signature
Title
Date
Mayor
Name Nancy Kirksey
(Type or print)
SPWF/OCDBG Pre-Application Page 3
)
JJD:lh:00l0H
BRD:03/31/88
37
ID~
ATTACHMENT I
Without State assistance
of an opportunity to
Wholesalers, Inc. (HWI).
loss of 130+- industrial
the immediate impact will be the loss
obtain a commitment from Hardware
This would equate into a potential
related jobs to our community.
They will occupy 30 acres of a 100 acre Industrially zoned
parcel.
As for the minimum infrastructure improvements required to
facilitate the proposed development State and City roads are
one of these requirements. It will be necessary to widen
State Highway 214, provide signalization at Woodland Avenue,
and build approximately 1,000 feet of raad into the 100 acre
Industrial Park.
Water improvements calls for a looped line be installed from
Woodland Ave. at Highway 214 to the vicinity where Hayes
Street extent ion meets 1-5 (bored under the freeway) to
connect with the easterly line extension. The majority of
these improvements have been improved by the City in
anticipation of offering assistance to those areas where water
improvements are necessary to serve this site and involve
benefit to no other property.
Sewer Improvements are the most extensive public
infrastructure needed to this site and to be effective must be
considered as necessary: to a broader service area.
Consequently" the City has estimated a logical service benefit
area and assessed the improvements accordingly to acreage
served. The sewer improvements require two bores, one under
Highway 214 anc:l one under the freeway. In addition to the
sewer line throught the property, a force main on the eastside
of the freeway will be necessary to connect into existing
s e r vie e . A pump s tat' ion will a 1 sob ere qui red and will be. a
replacement to an older, existlng unit located on Highway 214.
I {J .6-
ATTACHMENT II
HWI practices fairness 1n our associations
vendors and employees as expressed in the
others as you would like to be served".
with all members,
HWI creed, "Serve
HWI has a corporate office in Fort Wayne, Indiana and
distribution centers in Cape Girardeau, Missouri; Dixon,
Illinois; Median, Ohio; Waco, Texas; and Lexington, South
Carolina. These centers service 3,000+ members located in 43
staes. These six facilities combined employ approximately 900
persons.
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PRELIMINARY
DEVELOPMENT AGREEMENT -
PARTIES:
This agreement is made and entered into by and between the CITY
OF WOODBURN, a municipal corporation ("City"), and DAVIDSON FARMS, INC.,
an Oregon corporation ("Owner").
RECITALS:
Owner owns approximately 100 acres of industrially zoned land
in the City located west of 1-5 and south of State Highway 214 in the city
limits of Woodburn.
Hardware Wholesalers, Inc. ("HWI") proposes to purchase approx-
imately 30 acres of Owner's Tract and construct a distribution center thereon
as depicted on the HWI site plan review application
HWI site development is dependent upon the extension of certain
infrastructure improvements described later in this agreement and upon HWI
obtaining site plan approval and applicable permits under the City's develop-
ment code.
To facilitate the acquisition by HWI of a portion of the Owner's
Tract, and to assure the good faith effort of the parties to complete their
project commitments, this preliminary development agreement is initiated.
Owner's Tract will be benefitted by the infrastructure improvements
described above and City will benefit from such infrastructure and the economic
impact of the HWI distribution center.
Each party shall pay for a reasonable and proportional share of
the infrastructure development relative to the respective benefits received
as is further specified below.
AGREEMENT:
. .1. Infrastructure Improvements. The proposed public infrastructure
improvements are generally described in the pre-application grant/loan submittal
to the Oregon Economic Development Department, a copy of which is attached
as Exhibit C and incorporated herein. Said infrastructure improvements will
be constructed to all applicable government codes, standards. and requirements.
2. Binding Effect of Agreement. This agreement shall be binding
upon the parties only after: (1) HWI obtains development approval under
City's site plan review process and applicable permits, and (2) the Oregon
Economic Development Department awards City the infrastructure funding requested
by City in Exhibit C.
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3. Project Commitment. City has extended its support for this
development project through the adoption of a resolution by the City Council
on September 24, 1990. Upon the successful receipt of the State financial
assistance contained in the pre-application submittal, City shall manage
and cause to be constructed the following elements of infrastructure improve-
ments by the following date guidelines within the best of the City's abilities
and natural conditions:
a. Water service main service improvements by May 30, 1991.
b. Sanitary sewer main service improvements by September 15, 1991.
c. Stormwater drainage improvements to be agreed to mutually
according to engineer design and completion of permit process.
Highway 214 improvement to be mutually decided by the State Highway Division
and the City. Access to the property will be provided when need arises.
e. Woodland Avenue extension approximately 1000 feet south of
Highway 214 to the southeast corner of the HWI site by September 30, 1991.
Minor and reasonable changes in the proposed date guidelines shall
not be considered a breach or default under the terms of_~his agreement.
4. Owner's Payments. Owner agrees to pay City the following
sums:
a. The sum of $200,000 as a reasonable and proportional contri-
bution to the infrastructure improvements.
b. The sum of $45,000 as a reasonable and proportional contribution
to storm drain improvements; and
c. The entire cost of extending Woodland Avenue south of Highway
214 for approximately 1,000 feet, which is currently estimated at $200,000.
5. Payment Schedule. O\1ner and HWI have agreed to place $160,000
of the total amount payable by Owner to City in escrow to be used only to
satisfy Owner's payments to the City until the improvements described above
are completed. Owner agrees that $75,000 shall be advanced to City from
such escrow to enable City to acquire materials to commence such construction,
such advance to be a credit against Owner1s payment liability described above.
Owner shall pay the balance owed to City under Section 3 of this
agreement in installments upon the same terms and interest rate as City is
required to pay the State of Oregon under the economic development grant
application. Owner1s payment obligation to City shall be secured by a security
interest in the remaining portion of Owner's Tract as specified in a separate
legal document approved by City, and shall be conditioned upon City completing
the improvements described above.
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6. Owner's Conveyances. Owner agrees to convey to City a utility
easement from City's newly installed water main adjacent to 1-5 to the proposed
extensian of Woodland Avenue; to dedicate to City a 90 foot right-of-way
for the extension of Woodland Avenue south 1,000 feet; and to convey to the
State of Oregon 30 feet of right-of-way along the north boundary of Owner's
Tract adjacent to Highway 214; descriptions for such easements and rights-of-way
are set forth in Attachment 1, attached hereto. When development of the
remainder of Owner's Tract occurs, Owner agrees to dedicate 90 feet of right-of-way
for the further extension of Woodland to the westerly line of Owner's Tract,
at such location selected by Owner as future development warrants and upon
request by City. Owner further agrees to convey to City one acre from Owner's
Tract (or Owner's land adjoining on the south) for a well site and/or water
tower site to be located by Owner at such time as development warrants and
upon request by City and at the option of the city.
7. Remedies, Attorney Fees. In the event either party defaults
hereunder, the nondefaulting party shall have the right, without limiting
any other rights and remedies at law or in equity, to bring an action or
claim against the defaulting party for damages or specific performance of
this agreement. In the event of a breach of this agreement, the prevailing
party may recover from the breaching party its reasonable attorney fees and
costs, including fees for trials and appeals, for services both in enforcing
this agreement and defending against any claims or actions by third parties
as a result of any breach of the agreement.
6. Entire Agreement. All terms and conditions of this agreement
are contained herein, and no verbal agreemnts of any kind shall be binding
upon the parties. The terms of this agreement shall be binding upon and
inure to the benefit of the parties hereto and their successors and assigns.
IN WITNESS WHEREOF, the parties have caused this agreement to
be executed this day of September, 1990.
By:
Nancy Kirksey, Mayor
OWNER:
DAVIDSON FARMS, INC.
By:
Donald J. Davidson, President
C ITY :
CITY OF WOODBURN
ATTEST:
Mary Tennant, Deputy Recorder
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ATTACHMENT I.
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K E H 0
FROM:
Mayor and City Council
Michael Quinn, City Administrator
TO:
SUBJECT:
Hearing for Proposed Land Use
DATE:
september 21, 1990
At the hearing of August 27, 1990 the City Council approved with
conditions the adoption of the comprehensive land use and zone map
amendment for the retail shopping center proposal east of Progress
Way on Highway 214. This approval is contingent upon the sale and
exchange of certain properties.
After considerable discussion it is staff's opinion that adoption
of the land use ordinance prior to the purchase of this one acre
parcel is premature. If the approval of the zone change is
contingent upon the land sale then the land sale should be
finalized first. In general, the city will sell up to 3 acres of
land we own in the Industrial Park to the retail developer, who
will exchange it for 1 acre of land north and adjacent to his
property to enable him to expand his retail center building. This
exchange benefits the developer in gaining additional space.
Since it is necessary that the three private property owners reach
agreement on the final sales and exchanges for the development to
actually materialize, the city staff recommends that the City
Council give its permission to hold a public hearing at a time to
be set by the city Administrator to discuss the merits of selling
this surplus city property to effect adjacent commercial
development. When the other parties have reached agreement on
their exchange, I will set a meeting for the City council and
present all the facts to justify the City's sale.
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MEMO
To: Woodburn City Council through
Community Development Director
From: /y? Jeff Pogol owi tz,
pr' Housing Program Administrator
Date: September 19, 1990
Subject: Update on Housing and Rental
Rehabilitation Programs
Since January I, 1990 the Woodburn Loan Review Committee and
the Woodburn Housing Rehabilitation Office has committed or
expended funds for 33 single family owner-occupied housing
projects with a value of $339,000. Furthermore, the
Committee and Housing Office has committed an additional
$138,200 in Rental Rehabilitation loan funds to rehabilitate
53 rental units occupied by low to moderate income families
in four separate projects.
Currently, the Housing Rehabilitation Office is processing
19 new applications for housing rehabilitation loan funds,
and in the event that not all of the Rental Rehabilitation
Loan funds are utilized by the four approved recipients, the
Rehab Office has received applications for 15 additional
rental units.
MEMORANDUM
TO
Woodburn Mayor and City Council
through Michael Quinn, City Adminis
FROM:
Linda Sprauer, Library Director
DATE:
September 20, 1990
SUBJECT:
Library Update
Many changes have taken place at Woodburn's library
during the past several wee~s. There are new hours, there is
a new arrangement of collections and furnishings and there
are some new staff members mixed with the "old" staff and
some "returning" staff.
The library's new hours began last week and are as
follows:
Sunday CLOSED
Monday CLOSED
Tuesday 10 AM to 8 PM
Wednesday 10 AM to 8 PM
Thursday 10 AM to 6 PM
Friday 10 AM to 6 PM
Saturday 10 AM to 4 PM
Last sprine Mary Ginnane, of the Oregon State Library's
Library Development Department, came to Woodburn, looked at
the library facility, talked to all of the staff (some
several times) about their ideas for rearrangement of the
library to allow better utilization of space, then submitted
her recommendations for changes.
In order to accomplish these changes when we had no
~unds budgeted ~or them, several avenues were explored. One
which turned out great was requesting help from MacLaren
School. A crew of four (4) young men and a supervisor came
on Saturday, August 18th and the major move of books and
shelving was accomplished ~or the cost o~ pizza and soda pop
for the workers! The move is almost completed and the staff
is pleased with the results. It will help to address some
problem areas. New signs are being ordered and will be in
place soon.
All of the stoff chonges ore positive ones for the
individuals making the changes) but have made liTe diTTicult
Tor the staTT who are not going anywhere!
~
_ Marilyn Bloch, part-time Library Assistant,
who also worked part-time at Canby and Wilsonville
Public Libraries, was hired as Assistant Librarian
at Molalla Public Library.
* Emily IsBell, part-time Library Assistant)
received her Bachelor's Degree Trom Western Oregon
State College in June, then resigned in August to
do her student teaching at Molalla Elementary
School. There is a very good chance she will be
hired to teach the remainder oT the school year
after the completion oT her student teaching.
* Anna Reutov Carroll, part-time Library
Assistant, was hired by Gervais Elementary School
to-fill a full-time position.as a te~cher's.Bid~.
She is willing to be ~oncall" ~hen need~d for ..
evenings and Saturdays.
* Beverly Phillips, Children's Librarian for
the past two (2) years, resigned to be able to
pursue her personal, artistic goals of writing
and/or illustrating children's books. She will
be greatly missed.
* Harry Kilgore, Library Custodian, is taking
a two (2) month leave oT absence to vacation from
Oregon to New York with various stops between, then
be in New York for his son's wedding (provided he
isn't shipped out to the Middle East by the military
in the meanwhile). Harry and his wiTe will then
continue vacationing, visiting friends and
relatives, and returning to work November 1.
_ Anne Getman, Assistant Library Director, was
granted a one (1) year leave of absence to attend
the University of Texas to obtain a Master's Degree
in Library and Information Science. Very late
notice was given to her (July 30th) that she was
the recipient oT a scholarship for Tully-paid
tuition and books! The graduate school's most
"prestigious" award, and she had only three weeks
to accept and get to Austin, Texas to begin classes.
She will return to share her newly gained knowledge
with the Woodburn community.
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* Ulito Bosorgin, ~ormer port-time Library
Assistant who is ~luent in Russian, Spanish and
English, graduated ~rom the University o~ Oregon
in June. She will again work part-time at the
library while she is completing her Master's Degree
in Education at Western Oregon State College this
year.
* Kate Williams is also returning to a part-time
Library Assistant position to work primarily with
Donna Melendez in technical processing.
* Valentina Arce continues to work as a part-time
Library Assistant on an "on-call" basis.
* Ruth Sha~er is the new Children's Librarian.
She began work on September 10 and is a welcome
addition to the library staTT. She holds a Master's
Degree in Library Science and has recently moved to
Portland Trom Boston ,while her husband completes his
education at Lewis & Clark College's School oT Law.
"
* bonna Melendez, TechnicalServi~esLibrarian;
Judy Brunkal, ReTerence and Interlibrary Loan
Librarian; Rebecca Dusek, Circulation Librarian
and Jeannie Rogers, part-time Library Assistant
are keeping things running as smoothly as possible
while alloT these staTT changes are taking place.
* Another part-time Library Assistant will be
hired soon and also some minimum wage employees
Tor ten (10) hours per week to shelve books will be
added.
Consider this your invitation to come to the library
soon, see our new look, meet our new staTT members, greet the
"old" staTT members again and make use o~ the wealth aT
inTormation available to you through the Woodburn Public
Library and the Chemeketa Cooperative Regional Library
Service.
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Nl!a. (IOI.DSONoT
00vIRN0R
Department of Transportation
HIGHWAY DIVISION
Region 2
2960 E STATE STREET, SALEM, OREGON 97310 PHONE 378-2626
September 6. 1990
III Reply Ref" 10
Flit Ha.~
Frank Tiwari
Director of Public Works
City of Woodburn
270 Montgomery Street
WOOdburn, OR 97071
RE: NORTH CITY LIMITS TO LINCOLN STREET SECTION
HIGHWAY 99E
This is a follow-up on the conv@rsation you had with Ron
Clay yesterday regarding the construction of a landscaped
median on this section. As Ron explained, we will be willing
to fund this work with the following conditions:
1) We would provide minimal landscaping only. This
would consist of a lawn complete with irrigation
system or something with a similar cost. Any enhancement
above this would be at City expense. Curbs would
be prOvided on both sides of the landscaped median.
2) The City would prOvide maintenance for the landscaped
median.
3) The City would pay for water and power costs for
irrigation.
4) The City would hold a pUblic hearing and change
their comprehensive plan to include the divided
highway with landscaped median.
5) Access through the median area would be allowed
only at certain intersecting city streets to be
agreed upon by the City and State.
I hope this answers your questions. If you have a need
for other information, please give me a call.
~~~~
Bob Pool
Region 2 Engineer
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CC: John Grassman
AN EOUAL OPPORTUNITY EMPLOYER
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