Minutes - 09/24/1990
COUNCIL MEETING MINUfES
September 24, 1990
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNlY OF
MARION, Sf ATE OF OREGON, SEPTEMBER 24, 1990.
0003 CONVENED. The Council met in regular session at 7:35 p.m. with Mayor Kirksey
presiding.
0015 ROIL CAU..
0022
0031
0059
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kirksey
Hagenauer
Jennings
Kyser
Minard
Sifuentez
Steen
Present
Absent
Present
Present
Present
Absent
Present
Staff Present:
City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari,
Community Development Director Goeckritz, Police Chief Wright, Park & Recreation
Director Holly, Deputy Recorder Tennant
MINUTES.
JENNINGS/MINARD.... approve the Council regular and workshop minutes of
September 10, 1990; accept the Planning Commission minutes of August 23, 1990,
Recreation and Park Board minutes of August 6 and September 17, 1990, and the
Fire District Board minutes of August 14, 1990. The motion passed unanimously.
APPOINTMENT TO RECREATION AND PARK BOARD.
Mayor Kirksey recommended the appointment of Larry Watson to the Recreation
and Park Board to fill the vacancy created by the resignation of Jose Castro.
JENNINGS/MINARD.... appoint Larry Watson to the Recreation and Park Board
with his term expiring 12/93. The motion passed unanimously.
PRESENTATION OF COMMUNITY SERVICE AWARDS.
Mayor Kirksey and Councilor Minard presented Community Service Awards to the
following businesses/organizations:
1) Dennis Miller, representing Dennis Miller Realty, and Jack Bigej, Ai's Fruit &
Shrub, were recognized by the City for their work in landscaping and maintaining
the garden area near the Highway 214/Settlemier Avenue intersection;
2) French Prairie Rose & Garden Club received an award for landscape and
maintenance work at AI Cowan Park which is located at the intersection of
Settlemier Avenue and Garfield Street.
Page 1 - Council Meeting Minutes, September 24, 1990
TAPE
READING
0227
0246
0364
COUNCIL MEETING MINUfES
September 24, 1990
Mayor Kirksey also expressed her appreciation to LeRoy Riley, 691 N. Cascade, for
his continued maintenance of a small landscaped area at the intersection of N.
Cascade and W. Lincoln Street. Mr. Riley had received a community service award
approximately two years ago.
MEAOOWPARK PUD IMPROVEMENTS.
Administrator Quinn stated that the Homeowner's Association has decided to wait
until a later date to approach the Council on setting a hearing date to discuss PUD
improvements in the Meadowpark Subdivision.
Len Kelley, 931 Gatch Street, requested the Mayor or a Councilor to participate in a
debate with Mr. McIntire, organizer of Ballot Measure No.5 (Property Tax
Limitation), on a date and time of mutual consent. The debate would be held at a
location within the city limits.
Mayor Kirksey stated that she would be willing to participate in a forum versus a
formal debate on the issue for the purpose of providing information to the public.
She advised Mr. Kelley that she would be available on Monday, October 29th, to
participate in a forum.
Janie Schiedler, 1315 W. Hayes, requested Council assistance in curtailing illegal
activities conducted near the intersection of Second and Hayes Street. In addition,
she questioned the staff as to what can be done in regards to limiting the number
of people that live in the house located at 416 N. Second Street.
Chief Wright stated that the individuals causing the problems in that area live in
various parts of the City and his department is faced with enforcement of laws
within certain legal limitations.
Attorney Shields stated that a meeting has been scheduled with Ms. Schiedler on
September 25th to discuss the current situation.
Community Development Director Goeckritz stated that the house is located within
a RM (residential multi-family) zone and the City has no authority to enter a house
without the permission of the property owner to check on the number of
individuals living at the residence. In addition, the City does work closely with the
Bureau of Labor regarding sub-standard housing and landuse issues.
It was the consensus of the Council to hold a workshop on October 15th, 7:00
p.m., to further discuss this issue.
Mary Beth Hunt, 417 N. Second, stated that something needs to be done to clean-
up the area.
Page 2 - Council Meeting Minutes, September 24, 1990
.-
COUNCIL MEETING MINUTES
September 24, 1990
TAPE
READING
0975 COUNCIL BILL NO. 1250 - RESOLUTION AunIORIZING LEASE AGREEMENT
wrm SCHOOL BUS SERVICES. INe..
Council Bill 1250 was introduced by Councilor Kyser. The bill was read by title
only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1250
duly passed.
1008 COUNCIL BILL NO. 1251 - RESOLUTION COMMITTING CITY PARTICIPATION IN
INFRASfRUCIURE DEVELOPMENT OF HARDWARE WHOLESALERS. INC (HWn
PROJEer AND ENTERING INTO A PREUMlNARY DEVELOPMENT AGREEMENT.
Council Bill 1251 was introduced by Councilor Kyser. The bill was read by title
only since there were no objections from the Council. On roll call vote for final
passage, Council Bill 1251 passed unanimously. Mayor Kirksey declared the bill
duly passed.
Public Works Director Tiwari introduced those individuals present at the meeting
representing Hardware Wholesalers, Inc. and the property owner of the proposed
site.
George Mattes, Vice President of HWI, expressed his appreciation to the Council for
the energy and effort displayed by the City to work out the details of this project.
1210 REOUES[ FOR HEARING DATE RE: LAND USE ISSUE.
In regards to the potential sale of surplus City property in the Industrial Park area,
the staff requested authority to set a public hearing date whenever the three parties
reach an agreement involving the sale and exchanges of property for the
development of a retail shopping center.
MINARD/KYSER.... give staff authority to set a hearing date whenever it may
become necessary to discuss the merits of selling surplus city property. The motion
passed unanimously.
1285 MEDIAN srRIP - HIGHWAY 214 AND HIGHWAY 99E.
Based on the discussions held during the workshop on this issue,
JENNINGS/MINARD.... Administrator Quinn advise the State Highway Department
that the Council does not want a landscape median strip on Highway 99E north of
the Highway 214 intersection, and the traffic signal at Highway 214/Country Club
Rd/Oregon Way intersection be realigned.
JENNINGS/MINARD.... amend the motion to say that no median strips be placed in
the areas listed above. The motion to amend passed unanimously.
The motion as amended also received unanimous approval of the Council.
Page 3 - Council Meeting Minutes, September 24, 1990
COUNCIL MEETING MINUTES
September 24, 1990
TAPE
READING
1371 Councilor Minard briefly discussed the Housing Rehabilitation program and invited
the Council to contact Community Development Director Goeckritz regarding the
work that has been accomplished to date under the program.
Councilor Jennings stated that Victoria, B.C. has a medallion program for homes
100 years old or older which includes the City buying the exterior paint for these
homes. He suggested that staff look into this type of program for our City.
1518 Mayor Kirksey requested that the newly elected Mayor also continue the practice of
having a roll call vote staggered so that one Councilor does not always have to cast
the first vote.
1548 Councilor Steen reiterated his concerns regarding the need for a business
license/registration program.
It was suggested a proposed program be drafted by the Committee for Council
review. All businesses should then be surveyed for their input based on the
proposed draft since not all businesses are represented by the Chamber.
1717 Councilor Minard requested that $30.00 be contributed by the City towards the cost
of a Mayor's trophy for the Oregon Farrnfest parade. It was the consensus of the
Council to allow the expenditure from the Mayor/Council budget.
1883 Councilor Jennings requested that the Park Board make no commitments on the
purchase of the building in West Woodburn from the School District until the
Council has had time to thoroughly review the reports.
Park Director Holly stated that Portland General Electric and Northwest Natural Gas
Co. will be examining the building and providing a report on estimated costs for
required improvements. He assured the Council that the Board will not make any
commitments until after they have met with the Council.
2000 ADJOURNMENT.
The meeting adjoumed at 8:38 p.m..
APPROVED~~IJ ~
Nancy A. Kirksey, Mayor
ATTEST 1)1~ ~
Mary Tenna t, Deputy Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, September 24, 1990
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-,
COUNCIL MEETING MINUTES
September 10, 1990
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY BALL, CITY OF WOODBURK, COUNTY OF MARION,
STATE OF OREGOI, SEPTEMBER 10, 1990.
0003 CONVENED. The Council met in regular session at 7:30 p.m. with Mayor
Kirksey presiding.
0007 ROLL CALL.
Mayor
Counci 1 or
Councilor
Counci 1 or
Counci lor
Councilor
Council or
Kirksey
Hagenauer
Jennings
Kyser
Minard
Sifuentez
steen
Present
Present
Present
Present
Present
Present
Present
Staff Present:
City Administrator Quinn, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Goeckritz, Police Chief Wright,
Park & Recreation Director Holly, Library Director Sprauer
0015 MINUTES.
JENNINGS/KYSER....approve the Council minutes of August 27, 1990; accept
the Library Board minutes of August IS, 1990, the Downtown Association
minutes of August 14, 21, & 27, 1990, and RSVP Advisory Council minutes of
June II, 1990. The motion passed unanimously.
0035 FILINGS FOR CITY ELECTIVE POSITIONS.
Mayor Kirksey informed the public that the following individuals had
submitted the required number of signatures for nomination to the
following city elective positions:
Mayor: Richard Jennings, Len Kelly, and Fred Kyser
Councilor - Ward III: Donald Hagenauer
Councilor - Ward IV: Joe Galvin
Councilor - Ward V: Kathy Figley
Mayor Kirksey also suggested that the newly elected Mayor continue the
practice of starting each Council meeting with the flag salute which she
initiated during her tenure in office.
0080 STAFF RESPONSE RE: TRAFFIC HAZARD AT WILSON & HAWLEY STREET.
Public Works Director Tiwari stated that the staff had replaced the stop
sign at the intersection, painted stop bars on the street, and installed a
new stop sign on the half street approach from the apartment building
complex. No action was taken by the Council on this issue.
0140 Irv Canfield, 205 E. Lincoln st., expressed concern over speeding
vehicular traffic between the railroad tracks and Corby street. He stated
that the Police Department has responded to the concerns outlined in the
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COUNCIL MEE!ING MINO!ES
September 10, 1990
petition submitted to the Council on August 13th, however, the area is
still having problems and the department should pay more attention to
their particular area. He indicated that his brief research of other
states using the radar sign to advise motorists of their speed is not an
effective way of reducing speed and a patrol car in the area is the only
way traffic speed would be reduced.
Councilor Sifuentez stated that there were problems allover the City and
she felt the Police Department was trying to respond to their needs along
with those of others within the community. She suggested that citizens,
staff, and Council work together to solve existing problems.
Scott Hampton, 680 Cupids ct., stated that he has observed motorists
speeding once they cross the railroad tracks driving east until they reach
Washington School. He requested police department assistance to control
the traffic in there particular neighborhood.
PROCLAMArION - CONS!ITU!ION WEEK.
Mayor Kirksey read the proclamation declaring the week of September 17 -
23, 1990 as Constitution Week within the City and urged citizens to pay
special attention to the Constitution and the advantage of American
Citizenship.
Councilor Minard requested that the proclamation be forwarded to the
public and private schools to be read to the students during Constitution
Week.
MEDIAN BARRIERS OR HIGHWAY 99E NORm OF HIGHWAY 214.
Public Works Director Tiwari stated that the State Highway Department is
in the process of finalizing the design of a proposed landscaped median
ban ier on Highway 99E north of Highway 214 to the city limits. He
requested that the Council hold a workshop on September 24th with
representatives from the Highway Division and city staff. A public
hearing would be scheduled in October to discuss the proposal.
MINA~D/SIFUENTEZ.... hold the workshop on September 24, 1990 and a public
hearing at the first meeting in October as recommended by staff. The
motion passed unanimously.
LIQUOR LICENSE APPLICA!ION - LA PE!I!E DELI.
Police Chief Wright recommended the approval of a change of ownership
Ii qUfI[ license application submitted by Marilyn Paradis.
KySER/JENNINGS.... approve the liquor license application of La Petite
Deli. The motion passed unanimously.
BID AWARD - FRON! S!REE! IMPROVEMEN! PROJECT.
Bids for the street improvement between Cleveland and Harrison Streets
were received from the following contractors: Roy L. Houck Construction,
$62,923.10; and North Santiam Paving, $88,275.00. The Director
recommended the acceptance of the low bid which was 4.25% above the
engineer's estimate.
Discussion was held regarding the use of City matching funds to resurface
the street, and make necessary drainage and curb improvements. Under the
Housing Rehabiliation grant, the City is required to make public works
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COUNCIL MEETING MINUTES
September 10, 1990
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READING
improvements utilizing city funds other than property taxes and this
particular grant year allows the City to make an improvement in an area
other than a residential district. Funds have previously been transferred
from State Revenue Sharing to complete this project.
KySER/STEEN.... award the contract to Roy L. Houck Construction in the
amount of $62,923.10 for the Front Street improvement project. The motion
passed unanimously.
1530 CLAIMS FOR THE MONTH OF AUGUST 1990.
SIFUENTEZ/HAGENAUER.... approve claims '2160 - 2214 in the amount of
$749,286.08 for the month of August 1990. The motion passed unanimously.
1555 DISCUSSION ON BALLOT MEASURE '5 - PROPERTY TAX LIMITATION INITIATIVE.
Mayor Kirksey expressed concern regarding the impact of the initiative
measure if it is approved by the Oregon voters in November. The services
provided by Marion County, Woodburn Fire District, and the City would be
reduced by approximately 28.7\. Further discussion was held on various
methods that could be used to disseminate the information to the public
not only locally but statewide. The Mayor expressed her opinion that the
Council was sensitive to issue of high property taxes, however, did not
feel that the initiative before the voters was a responsible way of
reducing property taxes.
MINARD/SIFUENTEZ...Council go on record as opposing this initiative as an
irresponsible measure. The motion 5-0-1 with Jennings abstaining.
1941 Administrator Quinn briefly reviewed the status of the proposed
development of industrial property in West Woodburn. He stated that the
development looks positive at this time and staff is submitting necessary
information to the state for potential infrastructure grants. It is hoped
that improved utility service in that area will stimulate economic growth
on the industrial property in West Woodburn.
2030 Councilor Sifuentez questioned the status of the leaf pick-up program.
Director Tiwari stated that the City would follow the last year's program.
2057 Councilor steen questioned if speed bumps were allowed on public roads.
Director Tiwari stated that he had not researched the legality of placing
speed bumps on public roads, however, the large buttons on public roads
are allowed. Some discussion was held regarding the use of the buttons as
a method of reducing the speed of vehicular traffic.
2179 Councilor Minard stated that he is a member of the Church located at E.
Lincoln and Cupids Court and that he has noticed a difference in the speed
of vehicular traffic over the last several weeks.
He also suggested that Community Service Awards be presented to (1) Dennis
Miller and AI's Fruit & Shrub for the landscape planter near Hwy.
214jSettlemier, (2) Garden Club for Cowan Park, and (3) to the individual
who resides on N. Cascade and maintains a small landscaped corner at the
intersection of W. Lincoln and Cascade Drive.
Page 3 - Council Meeting Minutes, September 10, 1990
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COUNCIL MEETING MINUTES
September 10, 1990
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READING
It was the consensus of the Council to present the awards at the September
24th Council meeting.
In regards to the Farmfest activities, Councilor Minard stated that the
Farmfest parade will be held on October 6th, 11:00 a.m., and he invited
the Council to participate in the parade. Farmfest will be held October
12 - 14, 1990, and the Ag Olympics is scheduled for October 13th. He
suggested that the Council and/or city staff form a 6-person team to
participate in the program.
2502 Councilor Jennings questioned the anticipated completion date of Cleveland
Street. Director Tiwari stated that if the weather holds, the street will
be completed by November. Poor weather conditions would delay the
completion date until early spring.
2585 ADJOURBMENT.
The meeting adjourned at 8:50 p.m..
APPROVED~~7t:~
Nancy A. rksey, Mayor
ATTEST 11~ ~-::I
Mary Tenn t, Deputy Recorder
City of Woodburn, Oregon
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COUNCIL WORKSHOP MINUTES
September 10, 1990
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 10, 1990.
CONVENED. The council met at 8:55 p.m. to review the
Wastewater Facilities Plan
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
councilor
Kirksey
Hagenauer
Jennings
Kyser
Minard
Sifuentez
steen
Present
Present
Present
Present
Present
Present
Present
staff Present: Administrator Quinn, Public Works Director
Tiwari, Pubic Works Program Manager Rohman, Wastewater
Superintendent Sinclair
Public Works Director Tiwari reviewed the need for
modifications to the Wastewater treatment plant.
Modifications are required to meet new discharge
requirements based upon Total Maximum Daily Load (TMDL).
Daria Wightman, consultant for CH2M-Hill, reviewed the
proposed contract with the city for preparation of the
facility plan for wastewater treatment plant
modifications. New requirements for TMDLS for the
Woodburn plant will be released by DEQ within three to
five months.
She discussed various alternatives that would be
considered in the project planning process. During the
review of treated wastewater disposal options, the
council directed that one of the options, discharge to
the Willamette River, be dropped from consideration as an
option.
Gorden Merseth from CH2M discussed financial planning
information that would be prepared and analysis of rate
options.
Meeting adjourned at 10:05 p.m.
~ APPROVE
ATTEST fI7~ ~
Mary T~t, Deputy Re order
City of Woodburn, Oregon
Page 1 - Council Workshop Minutes, September 10, 1990