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Agenda - 08/13/1990m CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 AGENDA WOODBURN CITY COUNCIL AUGUST 13, 1990 - 7:30 P.M. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL o MINUTES A. City Council minutes of executive session and regular meeting of July 23, 1990 and special executive session of Aug. 2, 1990. B. Recreation and Park Board minutes of July 9, 1990. C. Library Board minutes of July 25, 1990. D. Planning Commisison minutes of July 12, 1990. E. Woodburn Downtown Assoc. minutes of July 24 and 31, 1990. F. Woodburn Fire District minutes of July 10, 1990. APPOINTMENTS & ANNOUNCEMENTS A. Announcements - Councilor election filings due August 28th. State Highway General Plan Review: Aug. 21st, 7:00 P.M. 5. COMMITTEE REPORTS 3A 3B 3C 3D 3E 3F o A. Chamber of Commerce COMMUNICATIONS A. Written: Reproduction of article in national Waste Age Magazine. B. Business from the audience: Petition submitted by Irv Canfield regarding Lincoln Street speeding. PUBLIC HEARING TABLED BUSINESS 6A 6B Page i - Agenda, Woodburn City Council of August 13, 1990. 9. GENERAL BUSINESS A. Council Bill No. 1242 - Resolution authorizing supplemental agreement ~ for financing Cleveland Street improvements. 9_~A B. Council Bill No. 1243 - Resolution authorizing engineering report for S. Mill Creek sewer main for potential LID. 9B C. Staff recommendation regarding development fee increase for future projects. 9__~C D. Council Bill No. 1244 - Resolution authorizing development commitment to Hardware Wholesalers, Inc. 9__~D E. Staff recommendation: sewer service request from mobile home park north of MacLaren School. 9__~E F. Staff recommendation: Acceptance of storm drain easement in Country Acres Estates. 9__~F 10. PUBLIC COMMENT 11. APPROVAL OF CLAIMS A. Check no. 1782 - 2159 for the month of July, 1990. 11A 12. NEW BUSINESS 13. SITE PLAN ACTIONS A. Temporary classroom space - Woodburn High School 13A B. Fellowship Hall addition - Woodburn Church of Christ. 13B 14. STAFF REPORTS A. Community Development monthly reports: Code Enforcement; Building 14A B. Boones Ferry street widening project. 14B C. Front Street improvement downtown. 14C D. DEQ response to WWTP operations. 14D E. Notification of appeal withdrawal by Michael Wells. 14E 15. MAYOR AND COUNCIL REPORTS 16. ADOOURNMENT Page 2 - Agenda, Woodburn City Council of August 13, 1990. TAPE READING 0001 0003 O010 OO24 0046 OO56 0125 COUNCIL MEETING MINUTES July 23, 1990 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 23, 1990. CONVENED. The Council met in regulaar session at 7:30 p.m. with Council President Jennings presiding. ROLL CALL. Mayor Kirksey Absent Councilor Hagenauer Absent Councilor Jennings Present Councilor Kyser Present Councilor Minard Present Councilor Sifuentez Present Councilor Steen Absent Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park & Recreation Director Holly, Library DirectorSprauer, Deputy Recorder Tennant MINUTES. MINARD/KYSER... approve the Council workshop and regular meeting minutes of July 9, 1990; and accept the Woodburn Downtown Association minutes of July 12 and 19, 1990. The motion passed unanimously. The Budget Committee will meet on August 2, 1990, 7:00 p.m., in the City Hall Council Chambers for the purpoSe of discussing a proposed tax base election in November and to hold a public hearing on a supplemental budget for fiscal year ]990-91. LETTER FROM DRUMS OF FIRE, INC. -- PRESENTATION OF AWARD. A letter from Drums of Fire, Inc. was received by the Council expressing their appreciation to the Council and Parks Department staff for their assistance to the organizers of the Drum and Bugle Corp show at Legion Park. Councilor Minard presented an award to members'of Drums of Fire, Inc. for their contribution to the community in organizing the show. Accepting the award were members larry Kriegshauser, Lee Vetter, Clyde Speaks, and Bruce Thomas. PRESENTATION OF AWARD TO WOODBURN JAYCEES. Councilor Minard also presented a placque to the Woodburn Jaycees for their contribution towards a successful July 4th celebration within the community. Brian Sjothun, Jaycee President, accepted the award on behalf of the organization. Page 1 - Council Meeting Minutes, July 23, 1990 TAPE READING 1081 1158 1194 COUNCIL NEETING NINUTES July 23, 1990 MINARD/SIFUENTEZ... direct staff to remand the proposed ordinance back to the Planning Commission for specific review of the billboard issue. The motion passed unanimously. COUNCIL BILL 1234 - RESOLUTION RENEWING LEASE AGREEMENT FOR SENIOR SERVICES MEALSITE LOCATION. Council Bill 1234 was introduced by Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1234 passed unanimously. Council President Jennings declared the bill duly passed. COUNCIL BILL 1235 - RESOLUTION AUTHORIZING BORROWING OF FUNDS DURING 5// 1214 FISCAL YEAR 1990-91. Council Bill 1235 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1235 passed unanimously. The bill was declared duly passed. COUNCIL BILL 1236 - RESOLUTION AUTHORIZING A LIMITED POWER OF ATTORNEY TO 1266 PAY FOR CLEVELANO STREET ROAD IMPROVEMENTS. Councilor Kyser introduced Council Bill 1236. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1236. passed unanimously. Council President Jennings declared the bill duly passed. COUNCIL BILL 1237 - RESOLUTION APPROVING COMPUTER HARDWARE AGREEMENT WITH 1523 BUSINESSLAND, INC.. Council Bill 1237 was introduced by Kyser. Administrator Quinn distributed copies of the hardware purchase agreement in the amount of $132,854.79. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council Bill 1237 was declared duly passed. COUNCIL BILL 1238 - RESOLUTION APPROVING COMPUTER SOFTWARE AGREEMENT WITH 1555 EDEN SYSTEMS, INC.. Councilor Kyser introduced Council Bill 1238. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1238 passed unanimously. Council President Jennings declared the bill duly passed. COUNCIL BILL 1239 - RESOLUTION APPROVING AGREEMENT WITH IBM FOR INSTALLATION MANAGEMENT SERVICES AND CONFIRMING THE PRIOR SIGNING OF SAID AGREEMENT BY THE MAYOR. Council Bill 1239 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. Page 3 - Council Meeting Minutes, July 23, lg90 TAPE READING 0169 0225 0242 0456 0756 COUNCIL NEETIN6 NINUTES July 23, 1990 LETTER FROM MICHAEL WELLS RE: DEVELOPMENT FEES. Administrator Quinn read the letter from developer Michael Wells requesting the Council not to increase development fees during the next three years so costs associated with the proposed development would not escalate during the construction period of each Phase. Larry Kreigshauser briefly stated that he had recently attended two shows in California and received a stamped T-shirt with a map of the states listing the locations where the Drum & Bugle Corp shows had been held, which included Woodburn. Michael Wells, representing Wells Development Group, requested the Council to consider the formation of a Local Improvement District for infrastructure improvements south of Woodburn along Hwy. 99E. In regards to development fee rates, he requested that development fees not be increased for his particular project during the next three years which would allow him to more accurately assess the estimated cost of the development. Public Works Director Tiwari stated that he would bring a staff report to the Council to request Council authorization to proceed with an engineering report on the Local Improvement District (LID). He also stated that he had submitted a letter to Mr. Wells briefly stating that there were no guarantees on development fees since it'is a legislative action. In addition, he advised him of 'required plant modifications which will require an increase in fees, however, the amount of increase is unknown at this time. Director Tiwari also advised the Council that in July 199], the State will require the City to justify our development fees and regularly review those fees. The current fees have been in place for approximately 10 years. PUBLIC HEARING - SIGN ORDINANCE. Mayor Kirksey declared the public hearing open at 7:46 p.m.. Community Development Director Goeckritz reviewed the Planning Commission's recommendations to make amendments to specific sections of the existing sign ordinance. Major revisions involved (1) deletion of the registration fees for sign contractors, and (2) flexibility and administrative discretion in approving permits. Terry Sandblast, ACME Communications Inc., expressed concern regarding language in the proposed ordinance which includes standards that would prohibit billboards, however, billboards are not listed on the prohibited list in Section 8. Even though administrative decisions in granting a permit is a variance process within specific standards of the proposed ordinance, he suggested that the Council direct the Planning Commission to study specific standards which would regulate billboards. The Council questioned the staff on the issues of administrative discretion and off-premise signs. Following a brief discussion, the public heari.ng was closed at 8:08 p.m.. Page 2 - Council Meeting Minutes, July 23, 1990 TAPE READING 1809 2110 2287 2333 2353 COUNCIL NEETING MINUTES July 23, 1990 Councilor Minard expressed concern regarding the proposed one-way traffic flow on Front Street between Cleveland Street and Harrison Street since this type of traffic flow has not worked well in the past. He also stated that there are numerous illegal parking situations in town and he suggested that if another part-time code enforcement officer is needed year round, staff should not hesitate to approach the Council on obtaining additional funds for that position. He also suggested that the Council set priorities on what code enforcement activities should be addressed. Further discussion was held on the subject, however, no action was taken. Councilor Minard stated that he had attended the July 19th meeting at the Community Center and was impressed with the staff's presentation to rectify situations in the areas in which concerned citizens resided. He also stated that he did not feel that the City parks are an area for the homeless as reported in the Woodburn Independent. He commended the Park Department for the work being done in the parks. Councilor Jennings requested that signs prohibiting truck traffic be installed on Lincoln Street between Settlemier and Highway 99E since that particular street is not on the designated truck route. Councilor Sifuentez stated that she had also attended the July 19th meeting and suggested that the Department Heads continue to listen to the concerns of the citizens. Police Chief Wright stated that officers will be assigned to facilitate community meetings. He also briefly discussed the traffic concerns of citizens and the availability of a radar unit to interested citizens for the purpose of logging license plate numbers of cars that were speeding on a particular street. The Police Department will then send letters to the registered owners of the vehicle advising them that a Neighborhood Watch participant observed their vehicle exceeding the designated speed limit. ADJOURNMENT. The meeting adjourned at 9:37 p.m.. APPROVED Nancy A. Kirksey, Mayor ATTEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, July 23, 1990 TAPE READING 1588 COUNCIL MEETING MINUTES July 23, 1990 COUNCIL BILL 1240 - RESOLUTION APPROVING AGREEMENT WITH IBM FOR CABLF MANAGEMENT SERVICES AND CONFIRMING THE PRIOR SIGNING OF SAID AGREEMENT BY ]609 THE MAYOR. Council Bill 1240 was introduced by Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1240 passed unanimously. Council President Jennings declared the bill duly passed. COUNCIL BILL 1241 - RESOLUTION AUTHORIZING THE ACCEPTANCE OF CLEVELANn 1638 1674 1692 1767 1775 STREET LID BANCROFT BONDING APPLICATIONS UNTIL AUGUST 10, 1990, Council Bill 1241 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. ADJUSTMENT TO PROPERTY TAX LEVY FOR FISCAL YEAR 1990-91. Due to an administrative rule change through the Department of Revenue, tax base calculations do not allow rounding up to the nearest whole dollar. Under this ruling, the City is only allowed to levy $2,286,718.00 rather than $2,286,719.00 as authorized in Ordinance No. 2042. KYSER/SIFUENTEZ .... reduce the property tax levy from $2,286,719.00 to $2,286,718.00 which reflects the corrected total levy filed on Department of Revenue form LB.50. The motion passed unanimously. ACCEPTANCE OF UTILITY EASEMENT ALONG EAST CLEVELAND STREET. Staff recommended.the acceptance of.an 18-inch utility easement from Roselle M. Leyerly whose property is located along East Cleveland Street. MINARD/SIFUENTEZ .... accept the easement as recommended by staff. The motion passed unanimously. REQUEST FOR SEWER SERVICE - SHALIMAR MOBILE HOME PARK. A letter was received from Shalimar Mobile Park property owner Larry Van Gordon expressing support of the formation of a Local Improvement District to build a sewer line along south Highway 99E for future connection. Administrator Quinn stated that the staff would bring back an engineering report within the next month for Council review. EXECUTIVE SESSION. MINARD/SIFUENTEZ .... adjourn to executive session to discuss labor negotiations as allowed under ORS 192.660 {1)(d). The motion passed unanimously. The meeting adjourned to executive session at 8:25 p.m. and reconvened at 9:06 p.m.. CLAIMS FOR THE MONTH OF JUNE 1990. SIFUENTEZ/KYSER... approve June lggo voucher checks #1400 amount of $694,773.25. The motion passed unanimously. 1889 in the Page 4 Council Meeting Minutes, July 23, 1990 EXECUTIVE SESSION COUNCIL NEETING HINUTES July 23, 1990 DATE. COUNCIL CHANBERS, CITY HALL, CITY OF NOODBURN, COUNTY OF NARION, STATE OF OREGON, JULY 23, 1990. CONVENED. The Council met in executive session at 8:30 p.m. with Council President Jennings presiding. ROLL CALL. Mayor Kirksey Absent Councilor Hagenauer Absent Councilor Jennings Present Councilor Kyser Present Councilor Minard Present Councilor Sifuentez Present Councilor Steen Absent Staff Present: City Administrator Quinn, Police Chief Wright, Deputy Recorder Tennant City Labor Negotiator Don Scott Press: Niki DeBuse, Woodburn Independent The Council met in executive session under the authority of ORS 192.660(1)(d). Don Scott provided the Council with a status report on the labor negotiations with the Woodburn Police Association. ADJOURNMENT. The executive session adjourned at 9:03 p.m.. APPROVED Nancy A. Kirksey, Mayor ATTEST Mary Tennant~ Deputy Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Minutes of July 23, 1990 SPECIAL COUNCIL NEE'rING MINUTES EXECUTIVE SESSION -~ August 2, 1990 pATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 2, 1990. CONVENED. The Council met in special session at 6:30 p.m. with Mayor Kirksey presiding for the purpose of adjourning into an executive session to discuss labor negotiations. ROLL CALL. Mayor Kirksey Present Councilor Hagenauer Present Councilor Jennings Present Councilor Kyser Present Councilor Minard Absent Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Quinn, Deputy Recorder Tennant City Labor Negotiator Don Scott The Council adjourned into executive session Under the authority of ORS 192.660 (1)(d) at 6:30 p.m.. Don Scott provided the Council with a status report on the labor negotiations with the American Federation of State, County, and Municipal Employees (AFSCME) Union. The executive session adjourned at 7:00 p.m.. ADJOURNMENT. The Special Council meeting adjourned at 7:00 p.m.. APPROVED Nancy A. Kirksey, Mayor ATTEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 1 - Council Meeting Minutes, March 12, 1990 MINUTES WOODBURN RECREATION AND PARKS BOARD WOODBURN COMMUNITY CENTER REGULAR MEETING MONDAY, JULY 9, 1990 ' CALL TO ORDER The meeting was called to order at 7:45 by Chairwoman Kathy Figley. ROLL CALL Members Present: Kathy Figley, Sue Fofona-Dura, Andy Yanez, Victor Alvarado and Jack Mitchoff. Excused Members: Jose Castro and Unda Hamilton Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; John Pitt, Parks Superintendent and Terry Williams, Leisure Supervisor. III APPROVAL OF MINUTES The June 18, 1990 Minutes of Recreation and Parks Board were presented for approval. Sue Fotona Dura asked that Item V, Overcrowding be corrected. She reminded the staff that Mike Culver, City Ordinance Officer and a staff member; and a member of the press were also in attendance to give their Input into this problem. MOTION: J.MITCHOFF: A. YANEZ: Motion passed unanimously. Moved to approve Minutes of June 18, 1990 as amended. Seconded the Motion IV ADOPTION OF AGENDA The Agenda for the July 9, 1990 Meeting was presented for approval. MOTION: A.YANEZ: Moved to accept Agenda for July 9,1990 Meeting. J. MITCHOFF: Motion passed unanimously. Seconded the Motion V BUSINESS FROM THE AUDIENCE None VI VII CORRESPONDENCE None DIVISION REPORTS Maintenance Division, John Pitt John thanked the Board and staff on behalf of his wife and himself for the lovely flowers and (:ards received at the time of his wife's fathers death. He stated it was a very difficult time for both of them and their concern was appreciated. John told the Board that the for the first time in many summers he and his crew were almost able to keep up with park maintenance. The addition of two tull time-part time staff (4 months) was showing in the upkeep ot the parks.' The youths from Mid-Willamette Job Council were a big help in helping to keep trash, which is at a all time high in Settlemier, at a controllable level. There is one full time staff at Legion, one at Settlemier, and one at Senior Estates/Cowan and City Hall. These full time personnel are assisted by the youths. Page -3 Recrestlon and Parks Board Mlnutoa July 9, 1990 IX who then referred him to the Community Services Department who, while recognizing the problem can do nothing about it. Nevin sail he had also spoken to Chief of Police Ken Wright who told him that drug dealing was way down from last year. Sue Fofona-Dura still felt there was a problem aat the park and sail she had seen it happen in the Park on several occasions this year. The Park Patrol, who is no longer under the' Parks Division but under Ordinance Officer in Public Works will begin in 2 weeks. His hours will be from 2:30p to 11:30p Monday through Friday. This should help with the drug problem. Sue said she was disturbed that the Police keep saying there is no problem, when in fact there is. The Director expressed some concern that the Park Patrol would not be on duty the weekends, however Parks Maintenance has two men on duty Saturday and Sunday during the day which will help protect the people who are using the Parks for picnics and recreation. The Budget passed and the Department should know what the carryover will be by the middle of July. Director told the Board that the new Computer System was being discussed at the Council meeting this evening. If approved PaWs will be getting a new computer and printer which will make the office much more productive. A joint Park Board/Planning Commission meeting was discussed. The consensus of the Board was that this should take place in September. The Director will speak with Planning Director Steve Goeckritz on when the Planning Commission would like to do this. Tentatively the Board should plan on the first meeting soon after Labor Day with a follow up tneeting two weeks after. BUSINESS FROM THE BOARD Jack Mitchoff complemented the Maintenance Division on the looks of Senior Estates Park and the new horseshoe pits. He sail they were used frequently by a number of residents of Senior Estates. X ADJOURNMENT The meeting adjoumed at 9:00pm. Next Meeting date August 6, 1990. Page -2 Recreatlon:'and Parks Board Minutes July 9, 1990 VIii John said that he and his crew had been working very hard at Senior Estates to get it in shape. The irrigation is in,electric timers have replaced the manual turn on valves, horseshoe pits are being used and the permanent checker board and benches will be added this week. The maintenance staff were able to provide 208 man hours and trash pick-up (5-1/2 yds) to the Drum and Bugle Corps program this year. Students from MacLaren were also a big factor and help in this clean up. Jaycee Chuck Wagon Breakfast caused no problems again this year, They handle their own set-up and dean-up and Parks has very little to do with this event, Swimming Pool Maintenance is also at a minimum this year. The immediate problem is the fact that it loses approximately 1-112' of water per day and has to be constantly refilled. LEISURE DIVISION- Terry Williams Terry said that he had been to the Pool where some problem with gangs throwing rocks and debris at the pool staff was being experienced by the staff. Because of the extremely hot weather today the pool was full to capacity which was unusual for evening swim. Pee Wee T-Ball will begin next week and it is anticipated to have a good turn out. Session III will begin at the Pool with registrations picking up as the summer weather imProves. Women's SOftball will be moved from Settlemier to Legion. Terry said Ile had received numerous complaints from some of the teams regarding the verbal abuse and harassment from the migrants and other park users. DIRECTOR'S REPORT Nevin said because of the extremely hot weather and no air conditioning in the Community Center he would keep his report as brief as poss~le. The Recreation Center Commission had received notice that in order to get the Recreation Center petition on the November 1990 ballot the following would have to be done: 1) All petitions must be signed and turned into the Clerk by July 25th; 2) Petitions must be ver'~ied by the Clerk by July 30th; 3) Public Hearing no later than August 29th; 4) Board decision by Commission by September 5th; 5) Clerk must certify the Ballot Title no later than Sept. 6th. All of this must be done by these dates if this is to be on the November 1990 Ballot. If this election is missed it will be November 1992 before it can go on the ballot again. This news came as a surprise to the Commission and they are asking the Board to assist in circulating the petition. They need all the help they can get to meet this deadline. The appraisal on the Community Center and Glatt Property has been received. Director has contacted Keith Robinson of the School who will address this issue to his School Board at their next meeting. With regards to the over-crowding in Settlemier Park. A memo was sent to the City Council regarding this situation and the problems it was causing. As requested at the last Park Board Meeting the Director called governor's office and was referred to the Agriculture Department M I NUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: July 25, 1990 ROLL CALL: Phyllis Bauer - Present Carolyn Brock - Present Joan Fl omer - Present Jean Weatherill -. Present Jan Zyryanoff - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Joan Flomer called at 12:08 PM. the meeting to order SECRETARY'S REPORT: The monthly Board minutes of May 23, 1990 were approved as submitted. A June monthly Board meeting was not held due to a lack of quorum. DIRECTOR°S REPORT: Monthly Statistics: The monthly statistics were not available due to the end of the year-reports have not been received from City Hall. Activities: A list of activities was distributed to the Board. The Children's Reading Program and the Young Adu].t Reading Contest have been very successful . The Clni ldren's Reading F'rogr am activities have been well attended. Staff Report: Marilyn Bloch, a part-time Library Assistant, has accepted a full-time position at the Molalla Public Library. Emily IsBell, a part- time Library Assistant, has resigned effective August 24 to further her teaching career. Beverly Phillips, the Children's Librarian, also has resigned effective August 31 for a career in writing and illustrating children ~s books. A former part-time Library Assistant, Ulita Basargin, will be rehired for a vacant part-time Library Assistant position. The Children's Librarian position is being advertised. Finance Office: Carolyn Murray resigned as Finance Director. The City Council has approved tine purchase o.F 'l::he new computer system for the Ci t y. The August monthly meeting is scheduled on 15 at 12 Noon at Jan Zyryanoff's home. provi de 1 L.~r'~c::l"i. Respectfully Submitted, audy Cormson Recording Secretary August Jan will Library Board Minutes - 7/25/90 3 OLD BUSINESS: Handicapped Access Door: door is now operational. been replaced. The handicapped access The defective part has Budget Update: T~'~e final budget has been approved by the City Council. Hours of Service: A motion was made and seconded to accept the following change in open hours of service effective September 15, 1990: Monday: Tuesday and Wednesday Thursday and Friday Saturday CLOSED 10 AM - 8 PM 10 AM - 6 PM 10 AM - 4 PM NEW BUSINESS: The vote was four Board members for and 1 against. Rearrangement Plan: A date for the~ rearrangement of the library has not been determined. Several things have to be done before rearrangement is possible. PNLA: The Pac:ific Northwest Library Association meeting is scheduled for August 16-18 at the Lloyd Center Red Lion. The Board members were asked to contact Linda if they w~ll be available to attend. Election of Officers: Joan Flomer was re-elected Library Board President; Jan Zyryanoff was r-e- elected as Vice-President; and Phyllis Bauer was elected as Corresponding Secretary. Phyllis Bauer said she will not be able to attend the September Library Board Meeting as she will be vacationing in Europe. BUSINESS TO/FROM THE CITY COUNCIL E~/_~O_R__..~: November Tax Base E1 ecti on: City will be voted upon in Committee meetings will be the tax base. A tax base for the November'. Budget scheduled concerning ADJOURNMENT: The meeting as' adjourned at 1:55 F'M. Library Board Minutes WOODBURN PLANNING COMMISSION MINUTES JULY 12, 1990 1) ROLL CALL: President Vice President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Absent Mr. German Present Mr. Vaileries Absent Mrs. Warzynski Present Mr. Park Present Mr. Shiiiig Present Mrs. Sprauer Present Mr. Rappieyea Absent 5086 2) MINUTES: Planning Commission minutes of June 14, 1990 were accepted as written. City Council minutes of June !I and June 25, !990 were accepted as written. W~o~,,~ Downtown a==~=*~ minutes of May 30 Juneo, = June 26 and July 3, ~v~aan were accepted, as written. 5109 5113 5118 3) 4) 5) BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None UNFINISHED BUSINESS: Amendment Case ¢90-02 Staff s%ated ~hat this p, oposai would amend this document t~ ~ ~- w~+~ ~:te ~ c .... p~y Second it would simplify the documentation. Third it would develop standards to show developers exactly what Co ...... ~ss~on expected of them. Staff asked the ~ ~ ~f they had any comments about the document. The document was discussed page by page. 6629 6764 the other is multi family residential. STaff approved the minor partition subject to several conditions listed on the staff report. Commissioner Park asked staff if the sidewalk standard approach meant the driveway. Staff answered that the original parcel faced the ~o%,~, with the construction of opposite way. ~' ' another house on the property, another driveway would be needed. Site Plan Re,~ew Case Woodburn Church of Christ Fellowship Hall Addition Staf~ reported ~=+~. the church wanted to add on to their existing building. Staff recommended approval of this prooosal. Site Plan Review Case #90-09 Wcodburn High School Three Modular Classrooms Staff reported tha~ the applicant wished to add to the school three -~"~- classrooms Commissioner Shiiiig asked if there was fire sprinkler systems in these temporary classrooms. Staff answered no, because they are labeled Commdssioner Park asked what type of control the Commission had. Staff answered that *ho '~ ~=~ ~ could set -~= ~=~'= ~. what ...... ~d be required. Commissioner Park asked if k-~= was correct in assuming that there is no water, restroom facilities, etc. He ~as concerned about the safety. Staff =tared *m=~ *~s ~= correct Commissioner German asked what the fire department comments ~ere. 5344 54OO 55O4 Commissioner Park stated that a workshop before having to comment on these items would have been helpful to him to understand them. Staff stated that at this time it could be discussed in order to make it more clear to everyone. Staff stated that when the Commission looked through the ORS 92. they would get a taste of the minimum standards required by State !aw. Basically what it does is give you the absolutes of what you must do. It tells the various agencies what their areas of responsibility are. Commissioner German asked what the time lines were on this project. Staff answered that he didn't want to go with the old documentation too long. Commissioner German stated that by discussing the items, a lot of side issues are brought out that are not necessarily thought about. He felt that this was an important document and needed to be discussed. Staff explained the diagrams included in the subdivision Docket. He told the Commission that we..~ through this document ~ they found anything they felt needed to be simplified to let him know. Commissioner -Wa.~z,.~,,_~-,,~=~'~ asked ,~ the document could be discussed two parts. Staff stated that they could continue this hearing until another meeting. Subd~vdsion Ordinance a~=~=~* Case ~nn ,~ ................ ~-~ was continued until the August 9th meeting. 6259 6) REPORTS: ,.,.na~ z~tmon Case #go-r'°~ Richard~ig Staff reported that the applicant wanted to divide his property into two parcels. The south parcel has an existing house. The parcel has two zoning designations. One s~ngie family residential and 7997 7) 8) Commissioner Warzynski asked if these homes were licensed by the state. Staff said yes, but no information is given out to the city about these homes. Commissioner Shiilig stated that he owned an Adult Foster Care Home and he designed and built this home for that specific purpose. He stated that he is inspected by the fire department every year, he is licensed by the state and any time the state wants to come in and check they do. The traffic generated ~ us~a~? visitors No smokers are ~ his home. Adult Foster Care is limited to 5 people and can be in a single family residential area. Residentaii Care Facilities are not limited and can have up to i00 people. Staff stated that the legislature does.allow these type of homes. Staff would like the Commission to look~.=+ this in the future. Staf~ and the C ' ~ ommlssion has no authority t~ act on DroDosai._ . S~=~f~ 3USt' wanted t~. bring this up to inform the Commission of these facilities. ~ghway ~ - ~' ....... p~oveme..~ Agreement Staff presented the policy papers and recitals that were developed by the State Highway Department, Planning Staff and the Engineering Staff of the Public Works Departmwnt regarding 99E Highway improvements. BUSINESS FROM THE COMMISSION: None ADJOURNMENT: There being no further ~ ~ the Commission meeting adjourned at 9:00 p.m. 7028 7330 7359 Staff answered that no additional fire protection was needed. Commissioner German asked if the ~ ~ ~ ~ ~o ........ s~o, could put a list of concerns with this proposal. Staff answered yes. Commissioner German stated that he felt this was a incomplete application. He asked the Commission what concerns they would like to put on the list. ~ ~" issues Commissioner Sprauer asked due to what type of classrooms would these be. The list of concerns consisted of the overhead sprinkler system, res* ..... , drinking ~ .... ~=~ heating and cooling system and location. ~ ~ stated that he would get back to the Co~~,.,,.,~.. regarding these concerns ~ the next meeting. .... ~ .... ss .... e~ ~et ...... asked for = definition of the word temporary, ~ ~* ~= *~ be there more than 5 years, he ~=~+ that ~ ~ ~ ~"~"~ ~ ~e~,.,~ne~.~ ~~es should go in, not wooden ''=~"" .... ~~, e~c. Commissioner Warzynski stated that she felt that staff should ,withhold ~pprovai. Commissioner German asked ~ ~==~ ~ ~ w= .... ~=~ to put that ~t~tement in the form of a motion. Commissioner - ~-' Warzyns~,~ moved that staff withhold ~v-]~ -~+~.~ +~.~ concerns mentioned were addressed. Commissioner Shii!ig seconded the motion. A vote :~;==,.~, taken the ~.~+ ~ ~'~ was Dassed St~ff discussed the issue of the Residential Care ~ome Facility that withdrew its application, c+=~ ..... ~ ...... being done ai~ ~ ~.~..e~n~ because th~ ~ ~ over and the city is never notified. Staff feels that there needs to be some type of ~u~t=oi over these home~ -- ~o where they can be put and how many DeoDi~ . -.~ be ~- ~' WOODBURN DOWNTOWN ASSOCIATION MEETING-JULY 24, 1990. I. CALL TO ORDER Les opened the meeting at 7:40 AM. II. ATTENDANCE Present were: Les Reitan Bob Sigloh III. TREASURER' S REPORT Dave Getman Don Eubank Lucien Klein Vance Yoder Les reported a bout $75. in bed race entry fees for deposit. Jose will bill WDA for about $100. Bike Shop bill is $86.40 for bike rid- ing contest expenses. IV. WDA BUSINESS Les gave a report on the "skateboard and bike ride" contests. Thoughts on next year's events were expressed. Impressions on "Crazy Days" Downtown activities were generally favorable. Plans for the Fiesta were talked about. Next week will feature a parade and a good program at the Legion Park. PGE's Chris Crossland will be asked to help us with the Downtown Christmas lighting at one of our monthly meetings. Work on lights were discussed. Vance reported on the Museum Party honoring Volunteer MuseumSitters. There were 34 sitters and Board Members' present to enjoy ice cream, cookies and a silent movie showimg. Dave assured us that the Front St. project is "go", but there has been no action on a bike path. Discussion about a bicycle path followed. Dave suggested WDA express their favoring a bike path. Don gave us a report onthe Concerned Citizen's meeting last Thursday evening at the Community Center. V. ADJOUR~q~ Les closed the meeting at 8:15 AM. Woodburn Fire District Board of Directors Meeting July 10, 1990 Meeting called to order by Chairman Reiling at 7:40p.m. Staff Present: Director Piper, Chairman Reiling, Director McKean Keith E. Woodley, Sandee Krupicka, Bill Klein Others Present: Jamie Audritsh, WFFI MIN~TE~: of May 1, 1990 Budget Committee meeting, May 9 and June 12, 1990 Board meetings approved as presented. McKean/Piper. motion. TREA~%~ER'S REPORT: Checking $4,025.47 / State Fund $518,805.60 PAYMENT OF BILL~: Checks #7483-7538 in the amount of $17,500.91 and #7568-7673 in the amount of $15,573.20 were approved. Piper/McKean motion. Piper/Pearmine motion. ~CTION OF OFFICERS: Piper/McKean motion to nominate Neal Reiling as Chairman, Harley Piper as Vice Chairman and Phyllis McKean as Treasurer and to cast a unanimous ballot for said positions. Motion carried. BUSINESS: A. In process - 1. Physician Advisor-Ken Jones & Salem Emergency Physicians legal counsel are still in the-process of working out a contract agreement. Keith recommended that Chairman Reiling be authorized to sign contract when document is completed to both attorney's satisfaction. Piper/McKean motion to authorize Chairman Reiling to sign contract for Physician Advisor services with Salem Emergency Physicians when contract completed. Carried. B. Pro~ed- 1. Station No. 1 surfacing-Discussed . project, read letter from City Administrator Quinn regarding City' s position. Director Piper does not support project. Chairman Reiling felt we are in a position that we need to comply with requirements. Keith advised that we have low bid from Parker Northwest Paving Co. and would schedule project with them. C~AIRNAN&BOARDCOMNENT~: Chairman Reiling s~ated that he had the'opportunity to view medical services first hand when his son was involved in MVA and that the response was very fast. Director McKean asked if tanker had been repaired. Keith advised it was completed in June, also advised that new tanker is at Tim's Diesel now. Discussed new equipment arrival - Rescue, probably November; Air Support November-December; Engines probably March. .WOODBURN DOWNTOWN ASSOCIATION M~ING-JULY ~1~ 1990 CALL TO ORDER Les called the meeting to order at 7:35 AM. II. ATTENDANCE Present were: Les Reitan Rick Ostrom Bob Sigloh Don Eubank Vance Yoder III. WDA BUSINESS Les announced that Frank Tawari will meet with the Downtown Associa- tion at 1:30 today concerning the Front St. improvements. Concern about one-way on Front St. because it is the truck route through Woodburn. Alternate route possibilities were proposed. Jose's bill for prizes and T-shirts was reviewed and discussion of plans for a bike contest next year during Crazy Days took place. he next monthly noon meeting was set for Monday the 6th. · Les will ~make up flyers to announce it and Vance will distribute when the minutes are delivered next Friday. . Les will call Chris C~ossland of PGE an~hoping that she can attend. Les brought up getting the Christmas lights repaired and ready to put up. Discussion followed on things to do l and it was agreed to have a work party to do the preparation well ahead of the Christmas season. IV. ADJOURNMENT Les closed the meeting at 8:00 AM. W. Vance Yodel- Secretary ~oodburn Fire Dis'cr'ict Board o~: Directors Meeting July 23, 1990 Meeting called to order by Chairman Reiling at 7:05a.m. ATTENDANCE: Director Weathers, Director Pearmine, Chairman Reiling - - Director McKean Staff Present: Sandee Krupicka Others Present: Don Scott, Labor Consultant EXECUTIVE SESSION: Per ORS 192.660 (1) (d) to deliberate with labor negotiator regarding negotiations with IAFF, Local 2888. Discussed current status of negotiations. ADJOURNED: AT 7:50A.M. Woodburn Fire District July 10, 1990 page 2 Bid Opening will be 27 July 1990 at 10a.m. Directors are welcome to 'attend the opening. CHIEF A~MINISTRATIVE OFFICER REPORTS; Keith advised that the interviews for the Dispatch supervisor position were held on Monday. Expect final selection to be next week with the person able to report on the Job sometime near the first of August. ADJOURNMENT: 8:13p.m. MID July ]6, 1990 We are pleased to forward this very recent article Published in the national WASTE AGE magazine July 1990 issue ..... From the office of Mary Kanz MID, VALLEY GARBAGE & RECYCLING ASSOCIATION - 3680 BROOKLAKE ROAD NE - SALEM, OR 97305 -(503) 390-1370 Crime ConM. before thai. It really Icgilimizcd our program." Ill acldilion to mad hazards, ('rime %Valch parlicipanl~ arc also willlCSScs Iocrimcs and crises hi progress around Iht neighborhood such as burglaries, car lhctis, medical emer- gencies, and [irc~. "We gel a Iol ol'r~rls of car lhcfis," says Marion Courtly Sheriff Robcrl Prinslow, an cnlhusiaslic supporler of Crime Walch. "They know who lives Ihere and who doesn'l. Many limes, a lruck driver will recognize the car bul nol lhe driver, and he reporls il. Jl's like having 90 exlra pairs of eyes." "ln some cases, drivers have seen people Ihrough windows who have needed help," says Kanz. 'q'hcy see someone lying on the floor anti call ll~e police. They're being Irained. now. for CPR and firsl-aid situalions. That will be comin~ SOOll.- qb save even more time in life-or-death sJlualions, all (h'iver~ are given a securily clearaucc and assigned a number !o be reported witt~ each call. This eliminalcs the cumbersome task of identification normally required fi~r emergency calls. The driver need only give his Iocalion and his County Watch number, and the police response netxvork is inslantly activated. While the drivers are laking on some responsibilities of police work, Prinslow slrongly emphasizes that they are oot policemen and urges common sense. "We also tell them what not to do," says Prin- slow. "For inslance, don't t~ m stop somebody. We don't want people enfl~rcing the law where they aren't trained." A good idea The idea for Counly Watch came to Kanz early in 1987 when she heard about similar cooperation between police and tile waste industry on the Easl Coast. She had wanted to devise some sort of community work program for Marion County's waste haulers and thought: "We could really make a neat program with our garbage men." Kanz. a public relatious vclerao, came to SheriffPrinslow and Woodbum Police Chief Lyle Henderson, and instantly sold her idea to the lawmen. The lime thai mosl burglaries occur, accordiog lo Henderson, is lhe period belween 5 and 7 a.m. -- usually the lime when tile haulers begin their rounds. "These drivers see a lot oflrouble when it happens," says Prinslow. Collaboralion will} Ihe wasle haulers of Marion County is nothing new to Prinslow. Before the County Watch pro- gram had officially begun, Ihe police departmenls in the county had been occasionally helped out by refuse colleclors who simply got lucky doing their job. One murder "County Watch" decal displayed on ali fO0 Marion County collection vehicles participating in the program. 90 WASTE AGE JULY 1990 6,0 HAULERS TAKE CRIME To THE DUMP An Oregon program has haulers helping to clean up crime while they clean up the county. Refuse collectors are ol'ien lhe eyes and ears of any neighborhood. Wilh their fixed routes laking them through'corn- ....... muni~ies every day, the drivers I~llow the residents' habits and routines more closely Ihan even the residents Ihemselves. Why nol pul this km)wlcdge to work fo~ the good of the COllllBtlllhy? That's what Mary Kanz,execulive direclor of ihe Mid-%lley Garbage ami Recycling As- socialion (MVGRA) of Salem, O[e., asked herself Iht<e )'cars ago. The answer was MVGRA's "Crime Walch" Ptx)- gram in which local police and Ecl'use colleclorsjoincd Ibrccs to patrol Marion Counly ncighborhotMs Ik~r incidents of crime or suspicious activity. MVGRA, coml)oscd of II local wasle haulers and recycling colleclion I'irm~, provides a fleet of nearly 100 vehicles which are cquipl)cd with radios palchcd into Ihe 91 I emergency line. When aiD, emergency or qtm~lionablc activ- ity is such, Ihe driver can m)til'y thc police within seconds, drastically Ctlllillg down Iht i'csj)OllSe lilllC. "We've been called one of Iht most Ullique crime watch programs in thc naiion ami we're all thrilled," says Kant.. ltY RANI}Y Marion County Sheriff Robert J. Prinslow instructs refuse co/lectors on po/ice terminology and how to spot crime along their routes. "We've only been aroulld for three years and il's all still knowledge so it's been a lot of fun." Extra pairs of eyes Mosl of i[lc incidents reporled involve Ir;if fie accidcnln arid COl11111OI1 roadway ha/al'ds StlcJl ;IS dowllcd j)owcr or opcii lllallJlOJCs. Olio of Ibc illOM ['ktlllOtlS CiISCN t)f CrJlll¢ Watch assiMance hal}pcned early ilt thc progl';llll al'lel'a major I'rccway accidcnl on Inlcrslale ~ near Iht Iowii of %roodl)urll. A roi'usc collector JlappcllCd It) bc Oil thc scene, radioed police, and called in a medical holier)pier. Thc victim xxas his way It} Ibc hospilal before thc I)t}licc could reach thc scene. "h ustuflly takes only a I~w mintflch for police alTiVC,' says Kallz. -()tlr driver with Ihcrc Io hcll) out cvcu JLJLY 19~0 WASTE AGE 89 A PE~IYiON aSKiN~ YHE QiTY COU~OiL OF ~OODBURN ?0 li~i~ia?E I,B~EDi~%~ ACTION FOR RELIEF REGaRDiNG iNDiSCRimiNATE aND U]qLAWFUL SPEEDiI~G ViOLaTIONS ON LINCOLN ST., BE%%~EEN SOUT~rERN PACIFIC RAiL LINES aND OORBY We, the undersigned, request the City Council of Woodburn, to immediately act in conjunction with the Chief of Police and the ¥;oodburn Police Department, in order ~o stop all speedi~ violators in our neighborhood. ~e and our representatives have exhausted all possible lines of communication in the city's chain of command, without any help thu~ far, beginning more than a year prior to this petition action. We request police officers to specifically sit at either Doud at Lincoln, faci~ Lincoln St.; or at Corby and Lincoln facing Lincoln St.; to identify and ticket speeding violators, during time periods liste~ in this petition. ~ore than a year ago, the tu~dersigned began observing a gradually increasing speeding problem on Lincoln St., at the abowe-described area of %~oodburn. %~e began apprising the police department of this problem, with no response or action. We have spent hundreds of hours carefully observing, documem%i~ ~,nd reporsing to the Woodburn Police, the times of worst violas%ion. Crime Contd. case was cracked when a collector ran across a pile of bloody rags in a wasle container behind the murderer's borne in Woodburu. Another hauler solved a Woodbum bank robbery when he spoiled the bank's money bag in a refuse bin outside a Salem motel. "I'm not saying they're snitches," says Prinslow. "They're doing a public service. They get paid to look through people's garbage while we can'l." Kanz, Prinslow, and Henderson agreed to slart with a five-moqth pilot program in Woodburn to begin in March of 1987. United Disposal Service, Inc., of Woodburn and Phillip's Garbage of St. Paul, Ore., were the first to support tile plan by donatiug their 20 drivers. By April, Prinslow held an intro- ductory session with the drivers to instruct them on the use of the system. He defined the difference between similar- sounding police terms such as "theft" and "robbery." If the crime is incorrectly repotted, "it could be prioritized wrong," says Kanz. "When ! first talked with the drivers about Crime Watch," says Prinslow, "1 asked how many of them had been the victims of crimes. A lot of people raised tllcir hands, so I knew that they'd care about what they'd be doing." National recognition In the first year the pilot program was hnplemenled, County Watch was enormously popular with the people of Marion County. Afler the heroism of the I-5 accident, the media began to take notice of the program. Local newspa- pers wrote positive editorials, while radio and television stations aired nightly newscasts about tile program. By August of 1987, Counly Watch had expanded d~roughoul the county and included all ! I waste companies in MVGRA. The number of drivers had more than quad- rupled to 90 in order to serve the 210,000 residents of Marion County which includes Salem, tile state capital. One month Inlet, the Oregon Sanitary Service lustitute (OSSI), representing the solid waste industry in the state, invited MVGRA to its convention to present Ihe program to Ihe state. The next year. the program spread lo six other north- western Oregon counties. Today, County Walch has expanded nol only across much of the state, but across the nation. At least 13 other states have counties adopting plans derived from the pro- gram. For its efforts, MVGRA has been recognized with the President's Citation for Private Sector Initiatives and with awards from the Oregon Crime Prevention Organization, The National Coalition of Crime Prevention, and several other natJo{la[ honors. Prinslow says il is still too soon to tell what impact Counly Walch has had on the crime rate in Marion Counly. 92 WASTE AGE JULY 1990 He estimates that 90% to 95% of all crimes in the counly are drug-related. "We get calls from all around the county." he says. "They number in the thor,sands, now." Of lhose thonsands, about 750 have been legilimale over the three years the program has been in service, says Kanz. "We don't yet have a record of all the reports vs. arrests vs. convictions, but we do have cases of lives aclually being saved," she adds. Part of the communiO, These waste haulers-cum-depulies have become fix- tures in communities thronghout the county. Citizens now know that. if they are in Irouble. lhey can flag down one of lhe truck drivers when no police are present. To remind Ihem, MVGRA has bright red. white, and blue decals emblazoned on each truck saying "We're Watchin' This Cily For You!" "We've really gollen our message across," says Kanz. "People are really identifying with ii." In some cases, too much so. According to Kanz. one flustered woman report- edly called a local wasle hauler directly, instead of lhe police, to report that her cat had been stolen. To eliminate such confi~sion, Kanz has toured mosl of the schools in tile counly to tell children about Counly · Watch. She urges them lo talk to a refuse collector if a patrol car cannot be found when they are lost or in distress. The drivers are not a "block-house" for the children, she ex- plains, but they can call for help when it is needed. The expenses for such a widespread program are sur- prisingly low. Most of the trucks were already equipped with the radio equipment and only needed slight modificalion. Training consists of an introductory lesson in police proce- dures, life-saving techniques, and tips on what to look foron their roules. Usually, Prinslow gives an annual one-hour refresher for each driver Io lesl their knowledge and perfor- mance. "It's surprising Io see how little it costs, and how much it's affected Ihe commnnily," Kanz says. IfCounty Watch has had any effecl on the haulers, it has been a positive one. Kanz reports cases of drivers calling in crime information even while off-duty. The drivers benefit from Ihe feeling of accomplishment and allruism lhal program provides, she says. The recycling program, while not directly related to County Watch, has prospered as well. The amounts of newspaper, glass, tiu, cardboard, and oil collected curbside have increased monthly from 5,5(X) lbs. in ! 986 to 9.965 lbs. in 1989. Last year, a drop-off recycling plan for HDPE plastic and scrap metal was begun at two dozen sites in the counly. "You could say this is a lrue form of love for our community." says Kanz. Since that period, speeding has increased to include greater time periods, with concurrent rises in rates of excessive speed, and cars with loud stereos. This neighborhoo~ contains perhaps as many as 25 children under the age of l0 and many bicyclists, durix~ the week. During church services, this small neighborhoo~ area swells in population ~ra~aatically, color,ding ~he eggs of da~er and possible~o pedestrians. The current time perioAs of ezeessive speeding by automobiles, motorcycles, and delivery vehicles, are as follows. 9a.m. to i0:30 a.m., weekdays 11:~0 a.m. to i2:18 p.~., weekdays i p.m. to 1:30 p.m. weekdays 3 p.m. to ~:30 p.m., weekdays $ p.m. ~o 6 p.m., weekdays one hour before sundown, to one hour after sundown, weekdays 10:SO p.~. to ll p.~., weekdays Noon un~il midnight, Saturaays Noon un~il midnight, Sbu~days ¥~e ask for an inu.~e(iiate solution ~o this problem, specifically in the terms described - identification and arrest - at the specific locations named, un~il ~he situation is corrected, and afterward, as a guard against this intolerable phenomenon. ~DDRE$~ (~? ~t&'l-& ¥ 7~ NAME TEL ~ :,'¢? -(-,/5-.2. MEMO TO: FROM: SUBJECT: DATE: The ,City Council through City Administrator Public Works Director -- Cleveland Street Supplemental Agreement with State Highway Division RECOMMENDATION: Approve the attached resolution that allows utilization of next year's FAU allocation and authorize Mayor to sign the Supplemental Agreement w~n State Highway r~-~=~ BACKGROUND INFORMATION: Since the bids on Cleveland Street project were higher than the estimates, City Council considered different feasible funding options to accomplish the project. One Option that was not discussed ~ the meeting =~ was found to be fiscally better, ~_ the option of borrowing money from the next year's F.A.U. allocation of the City. State Highway Division has agreed to this funding method and has forwarded a copy of the Supplemental ~ ~ in the of ' miry to w. .U. ~ ~s interest the ~ use next year's ~ A allocation rather than to divert other funds that could be earning ~ + ~ ~ ~ .~ ~ty peri ~ they are not used ~n~e~e~ ~o~ the ~~u~n~ ~ the o~ . Therefore, Council's appr .... ] ~= requested for the proposal. Attachments- i. 2. Resolution July 19, 1990 Misc. Contracts & Agreements No. 8686 FEDERAL AID URBAN REPAYMENT SUPPLEMENTAL AGREEMENT The Oregon State Highway Division (State) and the City of Woodburn (City) entered into agreements dated Janurary 16 1986 concerning the construction of the Front Street - Pacific Highway East Section of Cleveland Street (project). It has now been determined by State and City that the aforementioned agreements, although remaining in full force and effect, should be supplemented by this agreement in.the manner hereinafter set forth to establish provisions for advancement and repayment of funds beyond the Surface Transportation and Uniform Relocation Assistance Act (STURAA). Any further reference to said agreement shall include the following: Upon execution of this agreement, City is authorized $48,763 of Federal Aid Urban (FAU) funds beyond the amount provided to them in the current STURAA. This represents approximately one year of future allocation based on their last allocation. Repayment of these funds will be from the following sources: -~ 1. FAU annual allocation provided in the new STURAA as available. 2. Other ao Bo Co City guarantees repayment commencing July 1, following the end of the STURAA, and continuing with annual payments equal to their annual FAU allocation until the amount is repaid. In the event that an unobligated balance of FAU funds remains statewide, as determined by State, repayment will be delayed until State determines repayment is required. If FAU funding is not included in the new STURRA, the amount to be repaid will be increased to include State match. If City fails t° follow the repayment schedule, State is authorized to withold a maximum of 50 percent of monthly payments under ORS 366.800 to 366.810 until the total amount is repaid. A1H90028 COUNCIL BILL N0. 1242 RESOLUTION NO. A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT WITH THE STATE HIGHWAY DIVISION AND AUTHORIZING THE MAYOR TO SIGN IT. WHEREAS, City of Woodburn has entered into -n agreement with. the Oregon State Highway Division to improve Cleveland Street, an~ WHEREAS, City of Woodburn is paying it's share of cost by utilizing it's F.A.U. allocation, creation of LID, State Revenue Sharing and local option gas tax, and WHEREAS, City share of the cost of Cleveland Street is h~ than what was initially projected, and WHEREAS, City may choose to pay for this additional cost by using local funds or by utilizing future FAU allocation of the WHEREAS, It is in the interest of the city to utilize future ~arT allocations, and SECTION ! '~t~ ~s authorized to ~+~ze future allocations zo pay for a portion of Ci~¥ -har~ of cost. ~mT,-,~.~ 2 The suDDiementai agreement is hereby approved and the Mayor is authorized to sign it. Approve~ as ~ City Attorney Date Passed by the City Council Submitted ~ the Filed i~ the Officer of the ~= ~-' ~ p,~. Tennant Deputy Recorder ~" f W db g ~=~ o oo urn, Ore on RESOLUTION NO. COUNCIL BILL NO. 1~4~ TO: FROM: MEMO City Administrator for Council Action I~f~ Public Works Director DATE: August 6, SUBJECT: Authorization to Bring an Engineering Report for Council Review and Action RECOMMENDATION: It is requested that the Council approve the attached resolution and authorize the staff to bring the engineering report ~ _ ~or Council's review and decision. BACKGROUND: The ex/sting 8~: sanitary sewer ends in the vicinity of Meadow Park on the east side of Mi~i Creek and it cannot be extended much further to the south because of it's shallow depth. Therefore, the properties located further south cannot be served with city sewer. Recently we have received two letters requesting ~ ...... ' .... p~o~eme~.~ of the sewer main from Cieveiand Street to south city iimiL~-~. This week we have received a signed petition requesting such improvement. The approval of the attached resolution authorizes city =+=~ to proceed with preliminary work needed to prepare the engineering report. Because the proposed work is in the flood plain area, some survey and soil testing work may be done prior to preparation of engineering report. I.n addition, contact with the States Division of Lands will be made in the preliminary stage. Since Public Work ~ == , ~=~ ~- very busy with Cleveland Street Front Street, Boones Ferry and other summer time urgent project, the report activities may not start until the middle of this fall. The resolut~ ~ '' ' ~o.. ~nat formally defines the Loca~ Improvement District (LID) boundary and declares council's intent to improve the sewer main wii~ be brought to o .... ~ ~ ~ ~o ...... approximately o months after the approval of ~.,e engineeri~ report The resolution of ~ + ~+ ~n.e_~ to :mprove sewer ma=n also sets a public hearing to receive input from the property owners of ..... r.~ter receiving input from the property owners ~¢D .... be approved by ~ Council that defines ~egal ~ ..... .... = ~.,e ' ' ~ ~ r, boundary an= ~.u ........ e cost to benefitted properties. Afterwards final engineering and bond -~ie==, process may star+.. The cons .... t/on cf the sewer main will ' ' ~.u~ De possible in the to summer of 1992 unless scme ~ ~ ~ ..... pu~.a..t issue, such as new wetland regulations, require it ~ ~ delayed ~tachment: i. Resolution for Engineering Report · -. ~. ~ petition cc: City Attorney Engineering Planning Contract No. 8686 City of Woodburn City shall enter into and execute this agreement during a duly authorized session of its City Council. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the State Highway Engineer on November 29, 1985 under delegated authority from the Oregon Transportation Commission. The Oregon Transportation Commission, by a duly adopted delegation order,.authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authority has further been delegated to the Manager of the Program Section pursuant to Subdelegation Order HWY-6 paragraph 11. This form was approved as to legal sufficiency on January 5, 1989 by legal counsel. APPROVAL RECOMMENDED By Region Engineer City of Woodburn, by and through its Elected Officials By Mayor By City Recorder Date STATE OF OREGON, by and through its Department of TRansportation Highway Division By Manager, Program Section Date A1H90028 NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: That the City Engineer is directed to perform an Engineer's Report regarding improvements of South Mii2 Creek Sewer Main. Approved == ~ form:~'~ ~ City Attorney Oa=~e~ by the City ~,'~ Submitted to the Mayor Approved by the Mayor ~e~ ~ the Officer of the Mary Tennant, Deputy Recorder City of Woodburn, Oregon Date ~ ~' KIRKSEY, .~v,-,D N~N~ A. ~ .... COUNCIL BILL NO. 1243 RESOLUTION No. A RESOLUTION AUTHORIZING CITY ENGINEER TO INITIATE AN ENGINEERING REPORT FOR L.I.D. SPECIAL ASSESSMENT RELATED TO SOUTH MILL CREEK SEWER MAIN FROM CLEVELAND TO SOUTH CITY LIMITS. WHEREAS, a number of ares property owners have petitioned ~or the creation of = Sewer Imorovemen~ ~'~=~-ict and WHEREAS, the City Council considers the improvement of the sewer main to be necessary and beneficial; and WHEREAS, proper consideration to construct sewer main in flood plain, engineering design process, acceptance of fair share cost allocation by The proper~¥ owners, bond sale process prior to the start of construction '"~ ~di~c attorney'~ involvement will require time and therefore most properties not having sewer service in SE section of the ~' will not be =¼ie to receive sewer service prior to the end s~m~er of '~,~,z and WHEREAS, engineering report preparation activities on this project will .... ~ =~+= .... ~ ~ng higher prierity projects +~at have been under ~ ~- ' ~ prior years and these projects are ~ the WHEREAS, the cost of engineering ~ allowed to be =~sessed against .... u .... ~itt~ proper~/e WHEREAS, the u~?; Council is authorized to initiate imDrcvemenz ~_~d w=~cedure process per Ordinance COUNCi~= BELL NO. 1243 MEMO TO: FROM: SUBJECT: DATE: u~ ~.d~ist~ato~ for Council Information and Action ~'~4~ ~r (~ : [-~~ ~ , Public Works Directo ~ Assurance of no Increase in City Fees for Future Development RECOMMENDATION: S+==~.~ recommends.against the assurance of no increase in city fees to an individual developer unless it applies to all developments and is backed by an ordinance. BACKGROUND: Mr. Wells, a developer for mobile home park and housing, has .~e cmt~~ give some assurance of no increase in city requested that fees for a period of r. i/o to~ '~ years Mr. Wells did come to last council meeting and stated his concerns to the council directly. Previously he had written a letter to me on the issue and I responded back wifh a letter indicating that such assurance is not possible. Also I wrote that the City Council is not considering any proposal relating to increases in connection ........ p~n.ng ~o fees. In my letter i did ~cate +ha+ the city is ~ ~- modify it's treatment facility ~ aDmroximate!y years and some fee increases will be considered to pay for the improvements. My ~=tter +~ ~ Weii= ~= =~=~ ~ Recently the City Attorney has advised me that it is his legal opinion ~La~ any assurance ~ no increase of fees ...~t be ~c-~!iyo ~' e>ltended to ail dave!oDers and must not be considered individually. ^= the Council =~'~ ~ reflected by =~ The ooiicy decision ~ ~= ordinance or some other Do!icy document. Attachment- Letter t~ ~.~-. Wel ~= JUL 30 '90 16:83 WOODBURN POLICE P~TITION TO IMPROVE SEWER MAIN FROM CLEVELAND STREET TO S06TH CITY LIMITS To the Common counci~ of the City of Woodburn, O~egon we, the Property owners hereby re=pectful!y request your honorable body to cause South Mill Creek sewer main, from Cleveland Street to $o'ath city limits, to be improved and benefitted properties assessed in accordance with the State and City laws. SignaTure Address (Print) ~icheal J. Wells 26380 S.W. Pete's Mtn. inn, eann Rd. Mike Wells J'dne ') '~ ~ o90 p-~e 2 Road CrossinG in Possible Wet~-~~ We wi~ support you and.eo~o..c~ to state agencie=~ -~er you have provided us tne engineering plans and~;ii~~°~ ~n= appiicat~o~ .. with the State ~ · . =~ much interested ~ a positive nivislon of Land We are ~= --- outcome of this project as your are. Supply You a List of Systems Fee Schedule: I am attaching a copy of the Connection (systems development or capacity) Fee Ordinances. Let's discuss these when you are in the Woodburn _ /ti ~ ~ area next time. Please note that the caoac' "fee (=i=~ known ...... +=~= or connection fee)~.~ a mobile homes ~_ the same =~ the fee for ~ =~ .~ ~=mi~'? ~ ~ .... g~e .... ~ · 5. Guarantee of No Surprises or Fee Increases: The fee increase decision is made by the governing body after ~,~ ~---~'~c debate and opportunit? for ~eo~e~ ~ to have thei inPUT. No one can cuaranTee ~ these ieglsla~Ive actions We are p~o~~......~ on up grading our treatment facility in the near future ~h~= action ,~,~ "-~"' ~ ...... ~=u~o~e~. recuire an increase in fees in a couoie of years, but there is no proposal in f~nt of the c~'e~g body f~- = increase of deveioument chanG=~ a~ ~:s time ~ can understand your concern asouz zhe s~? ~ = because we have similar concerns · -~~-^~~ =~ ~= surprises as you do about the ...~c~.~.~ .......... · Pot the sake cf clear "~ ....... ~ ~ ...... ~ ~ want to let you ~ ..... that i have made ~ verbal agreements with you all our ~ ...... ~ tculcs =~ my Dolnt ~ view has been covered ~ thi~ letter =~d the road agreement is being formalized by the City A~to~ney. Hca{ever, I will advise you to appeal to the City Council immediately, --~ you disagree ,~,~+~...~.. ~..:=~? condi+ion~ ~. the .~=~n~g.~...... ......... ,.e decision I have made on the phasing of the Sincerely, .'S.S. ."~-ran:., ~ , .__ ,';i,~--i ~-'~.~. ~ r,,~'~.~ ~ Works Director t3bT ,.' D:-~ cop7 e270 Montgomery Street Woodburn, Oregon 97071 989-5999 June .~ ~c,~O ., ~-~.e Wells, Marketing Consultant Wells & AssocL~es=~ .-~,~o~:0 or.~ Peto,~ ~ ...,-,~' West Linn, OR 97088 -'' ~'~-~ Review Case ~=0-~=A =~d #=~-~A Dear ~ike: It was good to meet wm~n you on june-~aem aY 2:00 p.~ to ~=~'? ~he 'East-West road construction re~ui~ed. ~ ~?~ the Woodburn ~an~g_ ~ Commission as a condition of your mobile home development. From our m~e~~= or' ~une- 2uem- it is clear to me that the phasing of the ....... ~ terms are quite acceDtabie to you However, you do have some difficulty with the storm drain construction requirement along the East-West road beyond the Hawley intersection. You feel .that this component should be postponed for a future date while the 12" water main w~ m= constructed b~ you ~ e~ ~=~ phase =~d your ~= ~ development ~ agree that with proper design and easemen~ =~ pipe installation through your park .~e storm drain ~ public ~m~-of-way west of Hawley ~tree+ may be DostDoned zt¥ ...... prepare Based-~ our d~, = ~.~ _. .... ^us_ions I =h~ ask the C' - aeeo~ney to = ~ ..... e~* ~ .... o .... ~=*~ out~ining~ the sDeci~i~ == of the road construction. You brought ?-~. some issues that are ~ Dart of ~o road =g.-ee =.-.~ .... :~ ~ ........... answers in w~*~g =~ r d~scussed the topics ~;ith you ~n the meeting. " Sewer ~= LID- S+a~ w!l~ support LiD ~ sewer extension'put ~:lth' si! ~...~ ~e~ ~ ~ requirements_, including sewer main can m= achieved ~or ~ '' v= ....... h ~=~e=ted in ~Eis projecZ I advise you Co send a ~e~i~icn to tlns City Co~.~_~ ~ requesting_ ~he ~+~-t.~_ of ~.~' o Annexation ..... ~ ~ have ~ decJs~on ~=%'Jng o~..e ..... ° =- ~ there are defined legal recuirements th~z ha:re zo b= ,~=t. You will have to follow the legal ~e~ ............. area ..... s,.~o~, ~_. recuesz in the M~MO FRDM: DATE: SUBJECT: MAYOR AND CITY COUNCIL MICHAEL QUINN, CITY ADMINISTRATOR ~~ AUGUST 8, 1990 RESOLUTION OF COPlNITMENT IN HWI PROJECT For the past several months, the City staff have been working with Hardware Wholesalers, Inc., the Oregon Economic Development Department, and the property owner to facilitate an infrastructure improvement project in the west Woodburn area adjacent to the freeway interchange. This project involves the widening of Highway 214 with related inter- section improvements at Woodland Avenue, water line extension and loop from the freeway bore to Woodland Avenue, and sewer service improvements including replacement of a pump station and force main extension. The development potential serves a broad area with potential benefit and specifically ensures the ~development by HWI of a west coast distribution center approximately $8 - 10 million in value and having an employment potential of 50 - 150 people over a couple of years. The attached proposal report estimate provides the basis for our participation and commitment to HWI contained in the attached resolution. This commitment provides a qualified cost to HWI, but opens negotiation once the City participation increases by more than $50,000 in the estimate. These estimates were based upon our 4/87 design of main infrastructure improvements, to this area and looping into the existing services at Woodland Avenue. It is highly likely that the final site location of HWI may include additional service line extensions for water and sewer, as well as internal roadway development in order to service their facilities. If the City requires oversizing of these service lines, our policy provides for City funding of this incremental difference in costs. To some extent the City is in a bind as to whether the commitement on costs or final site plan development comes first. HWI does not want to commit to development without some guarantee on infrastructure costs, and the City does not want to utilize public money for private development and can't guarantee costs until final plan design. The best compromise appears, in my opinion, to give a qualified commitment as contained in the attached resolution. It is our intent to encourage this development through our participation, but we are limited in our financial resources to contribute to this project, thus the need for State grant support. This infrastructure is needed for both the developer and the City, and we believe it is in our best interest to cooperate fully in this project. D2/27 Mike Wells June 21, 1990 page ~ Enc!os~res: !. Draft copy of Road Agreement Terms (Being finalized by the City Attorney) 2. Ordinances Relating to fees .... ~--'--Permi~ Fee Schedule b. T&E Charges Ord. 1652 d. Street ~ Storm Dra~n Conn. Fee Ord. 1842 e. Water Conn. Fee Ord. i973 f. Sewer uonn.. ~,e~ Ord 972 CC: City Adminis+-ra~or ,-~-.. r,~torney Engineering 4uly, 1990 PROPOSAL FOR HARDWARE WHOLESALERSt INC. SITE AND W. WOODBURN AREA Description of Improvements: ~reet !murovements are necessary to widen Highway= ~14 as the ~Dubiic ~cess=~ road to the site, including intersection ~ .......... . ~,~e widening west of the ~,~,p~u~ .... e~ with Woodland Avenue ~ intersection lanes is dependent upon the building location · ' ~ ~ the requiring access, the building is located east o intersection the westerly road improvements may not be necessary for the private development but may be of some benefit for public transportation needs. Street improvements are proposed to be shared equally between the City and property owner for the intersection and easterly highway improvements, in addition, it is anticipated that the State Highway Department will assist on these street immrovements. Storm drainage is considered an internal improvement necessary to the developer with the additional expense of taking the drainage off s~e to Senecal Creek or another drainage path as ~D~-=.~. ?~=~?o~. ~on. · . 000 depending upon design. Water Improvements are necessary to serve the site form a loop *o be ~=*=i!ed from Woodland Ave. at Highway 214 to the vicinity ,-~ ~ Hayes .~..e.e Street extension meets I-5 (and bored under the freeway) to connect with the easterly line extension. The majority of these improvements have been ' ~ls.ance to improved by the C~ty in~.,=~iciuation~ of offering o~' ~ those areas where water ~ .... ~,,p.o.ements are necessary to serve this site and involve benefit to no other property. _..7~ considerati~ ~f the general benefits received by ~o second access to our water resource system ~..~ ~Ze~.. the City is willing to install the pipe as its commitment with ~- ~ -iue. ~- bore under the freeway the developer purchasi~ ~e ~ ~ norma!iv shared but the City has ~o~ ahead with this bore and seeks consideration form zhe landowner for an acre of land ~ a future water wei~ ~ = and/or tower a~ a pu~==~ i.,orove~ent. This i= ~% considered an expense <u the cevezouer. ~mp~ ~ ~ e~.e .... are most e:-:t ensive pubiic ~-~ .... ruc~ure needed tu ~= site and to be effective must be considered as necessary to a broader service area. ,..o..~,~.~..,..~'~.:?, the City has estimated a iogi~=~.~. ~e,-~;~ce. ~. benefit served The sewer i~2 .... · ,.,.u.o~e,..en.~ . re two bores one under Highway 214 and one under the freewa,f. T~ =~-4~ion to the sewer i~ne ~;~o~*~'~. ~,= .~e-+~? = force main on the eas+ side of the freeway '-'4,-,~=~ ~ ~ be necessary +~.~ connect into ex/sting service. A pump station .... 4 ~ ~ =~ ~= requlr=~ =~ will be a replacement to an older exioting uni For financial planning purposes, the project is distz'Jbuted as follows: Site responsibility of $375,000 distributed on =n-. acreage basis to the property owner, with the exact distribution between HWI and the property owner to be separately negotiated. Other property owner responsibilities of $150,000 would be deferred until development occurs through a special public .... ~one~.~on~ grant from the State. These ~,,~o~e...e~,~4 ....... ~= would be paid through a special development charge to cover the~.~tia! infrastructure assessed to properties 0~ time of development within ten years of the project improvement. The ~,~hlic portion of $641 000 would be distributed w~+~ $230 000 as City resDonsibiiity for public bene~*~ *~ ..... ~ these infrastructure improvements- and $~II 000 in State .... ~ SUDDOrt a.~4p=te~~. ~-~ a ~~ ..9.,000 from Economic Development and. eoo0~ ,000 from State Highway support. .Tt m~st be noted they addi~iona! street improvements may be necessary to Hdghway 21~ which would increase the leve~ ~ ~tate Highway support. The attached map appro~imates the acreage utilized in the benefit area for undeveloped property .within our current Urban Gro%~th ~o~.~TM '~ .... y. it must also be reemphasized that no reduction ~..~ fees b~ ~be_ =~b=1des were involved in ~he financial participation of this project. The participation was estimated upon benefit received and the C~ty~ =~=-e was heip~d by State participation to promote ........... it~ ................. e~p,,.e .... goa:s. Cost & Distribution of' Improvements Project Project Site Highway 214 roadway, channel, and Intersection Improvements 1810000 78 000 Hwy .... Improvement~ ~ ~ property to freeway Sub-total !8!,000 Water 50,000 Water Main extension with site providing materials and the City providing labor Prior Freeway Bore previously provided by City ~ 55,000 25,000 50,00'0 25,000 C. Sewer imorovements io~' '~'-"-' Ma~n Line to ~reew~y 5ore ~u~p Statio~ Force Main Sub-Total 86 no0 "6~ 000 0 47,000 .... 000 ~? ~-.~ 43 nO0 169,000 Other 23,000 5'9,000 44,000 Public 181,000 78,000 259,000 25,000 25,000 ~= 000 ~'~ OOC 41,000 78,000 4. !,'!66,000 Total 375,000 150,000 641,000 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION CO~IIlING CITY PARTICIPATION IN THE INFRASTRUClURE DEVELOPMENT OF THE I-IARDI/ARE WHOLESALERS, INC. PROJECT. WHEREAS, the City of Woodburn desires to stimulate economic development for the benefit of the community; and WHEREAS, the City of Woodburn is in need of improving water and sewer linkages in the freeway interchange area to benefit the health and safety of local service; and WHEREAS, the proposed project allows the shared benefit participation of private, local, and state resources to accomplish said infrastructure improvements; and WHEREAS, the completion of this infrastructure development will further the community development goals of the community; NOW, THEREFORE, THE CITY OF WOOBBURN RESOLVES AS FOLLOWS: Section 1. The City Council finds that the degree of public benefit involved in said project warrants City participation by virtue that (a) street improvements to Highway 214 also benefit access to west Woodburn which is already developed, (b) water improvements provide a secondary loop access for improved capacity and health to the west Woodburn area, and (c) sewer improvements will ultimately replace a deteriorating pump station which is a City maintenance responsibility as well as provide service to a developing industrial a rea. Section 2. The City of Woodburn has estimated costs and determined benefit participation by the parties involved to approximate $375,000 applicable to the 100 acre site of which Hardware Wholesalers, Inc. will be responsible for their proportional acreage, approximately $150,000 applicable to local area properties .benefitted by said infra- structure improvements to be deferred through receipt of a conditional grant from the State and repaid through special development charges; and $641,000 applicable to public improvements of which the City of Woodburn and State of Oregon will participate in support. Section 3. In order to facilitate corporate planning and commitment, the City council guarantees the above property owner project participation cost at $375,000 with the conditions that (a} State participation in conditional and non-conditional grants does not decrease by 10% or greater from an estimated total participation of $561,000, (b) Hardware Wholesalers, Inc. obtain building permits Page i - COUNCIL BILL NO. 1244 RESOLUTION NO. . \ L TO: FROM: M E M 0 The ~? Council thru ~4+y Administrator z~m~c Works Director DATE: ~=tem Recuested by a Mobile SUBJECT: Connection to C~*~? Sewerage Home ~ark RECOMMENDATION: ~ Ci~. Sewerage ~. Allow ~he Concept of Connection to b. D4==~o~,.~? payment plan rot- connection fees b==ed on prior policy decision of the council. c Disallow ...... +~ issue as a part of sewer connection issue BACKGROUND INFORMATION: On July !?, 1990 we received a letter from the owners of "Woodburn Mobile Estates Mobile Home Park" located north of McCiaren School requesting · . ~ ~h=~ sept4~ system fa/lure c ...... czzon to city sewerage system because oz This park is located outside the city limits, but it is within the Woodburn r~v Service Area (WUSA) as discussed in our last facilities planning issue #2.: Connection to City S~wer Sv__~tem ................ ~ .~ pay ~' the engineering and .... +~,~ction ccsi to b~i~ the sewage +o. ~,?.= system. The connection to the ei~m~=~' ~ ~*~=~ ~ =~+~ ~ .... ~ Since the Dark is in the close proximi' -~ ........ rem ~+ 4= logical to =~cw the connection to city system. ~, ..... e,.~e~ t t!z= .conce~t uf ~tv system connection Therefor=~ it has been rec .... ~ ~ ti:~ . ~ . be allowed. This will be in line wiz~ the ~u~ec~ve action inEent of the uubl.ic ?~orks budgeting. ~.c p=~-.,e~.~ Dian tends Zo ..... ~,~.~..~, ~ the ~e=t-~..~ and zhe valleys of differeni Y .... evenues. However, C~+~,~= Councll repealed_ ~he ~ ...... ~=+ used ro allo?; a 4 y~ar payment pi=:~ i~ c ..... ec fees ........ e~ a previous legal obi- ~ ~'= '-"-"-' '- ...... re and the CiuV .......... = - .... ~ that .... n .... ~=~+ ~ _'am must be extended ..... ~ t~ ail deve!ouers Ther~fu~= t!.is recu. esZ ....... ~ ~,~ recommended ~o :~= auuroved :+ +:~ time The o?¢ners are s;Ta're of t! ....... rent $i000.00 connection fee for each mobile ~-~ ~nected rc ~,? s%~st=? '~ -~" know that the sewer ==~,~ce ':'~ =~'ionaZ ' - ~ *~ ' ~ ~-~ ~ tlnei~ request ~- property .... ' ~ ~- ~ ~ .... ~ ........... ion issue requires znpul from the .... ' -' ' -~==~ e:ctent, the recu,,,.,,~..~~-'~:~icn, has ..... ~ ~:~+ of sewer been mede to separot= the issues and ~=~!ow it a~ a ~, ~ for the project prior to 6/30/91, and {c) that this guarantee is to be construed consistent with and conditioned upon the debt limitations imposed upon the City by the Oregon State Constitution and Woodburn City Charter. Section 4. In the event that the conditions in Section 3 are not met, the involved parties may negotiate final disposition. Section 5. It is also understood that the above estimates were based upon the City's 4/87 main infrastructure design for this area and the July, 1990 project proposal for improvement costs; and that additional water and sewer service lines, as well as internal roadway improvements for access to Highway 214, will be the property owner's responsbility. Section 6. The City staff are hereby directed to prepare documentation as necessary to. facilitate grant applications and other components of this improvement Approved as to form:~.~~~ City Attorney Date APPROVED: NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Mayor ATTEST: MARY E. TENNANT, DEPUTY RECORDER CITY OF WOODBURN, OREGON Page 2 - COUNCIL BILL NO. 1244 RESOLUTION NO. Woodburn City Council c/o Mr. Frank Tiwari 17-Jul-90 Page Two been turned down. After examining the various options, it appears that we have no feasible long term solution but to seek approval to connect to City of Woodburn sewer. We have been advised that the City will assess a $1,000 per space connection fee as a condition of providing Sewer service to our property. In light of the significant cost of abandoning our system, re-plumbing the entire park and constructing a main line with pump station to the City (we estimate the cost to be in excess of $120,000)~ we would like to propose a time-phased, payment plan to allow us to financially man~ge.this expense. We propose scheduling the sewe~ connection fee~ into equal monthly payments spread over five years. We would agree to provide engineering plans]of the proposed sewer system to the Public Works Department for t~eir review and . approval and we would agree to constr~¢t th9 system in compliance with City of Woodburn requirements and_pay ~ny and all inspection fees that would normally be assessed our project were it located within the City. We have been advised that the sewer use fee is currently $11.90 per residential dwelling unit per month for.properties located within the city limits and $17.85 per month~per residential dwelling unit for properties located outsid% the city limits. We have been advised that this rate has been e~tablished by city ordinance. In light of the overwhelming financial burden that will be imposed on us to solve this problem, we would like to request consideration of the City to extend the urban growth boundary to include our property so that we might annex to the City and be charged the same rate as property owners within the City. We realize that this request may represent a variance from the normal process the City considers for Justifying expansion of the city limits; however, we feel our situation is not a usual one and is prompted by the directive we received from the Department of Environmental Quality. We appreciate that the issues involved in our req~/est touch upon a number of different subjects and will warrant thoughtful discussion by your council, we would appreciate the opportunity to attend any council meeting that may be scheduled to discuss our request. 17-Jul-90 Woodburn City Council c/o Mr. Frank Tiwari City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 VIA FAX #: 982-2370 RE: Request for PermiSsion to Conneot[W~dburn Mobile Estates Mobile Home Park to city of wo~b.~rn sewer Gentlemen: ! Earlier this year, the Department of EnVifO~tal Quality conducted an inspection of .the septic drain~mld system serving our property, Woodburn Mobile Estates w9%iOh!~iloo&ted at 11823 Carl Road, N.E. The DEQ inspection ¢onfi~d ~hat our septic drainfield system was failing. Mr. Tom Fisher of the DEQ recommended that we explore the option of ~cting to city of Woodburn sewer as the most Preferred and Yf~bte long term solution to our sewer problem (see enclosmdilm~ter}. In response to the DEQ inspection, we ~et&f~&~' 'an engineering firm to identify optional solutions to our ~oble~. Over the last several weeks, our engineer has invest~.g&ted the feasibility of alternative.solutions to include expanding the existing drainfield, installing a recirculating sand filter system or connecting to the City of Woodburn sewer. By way of background, the original design of our mobile home park provided for several small drainfields located throughout the park with each system serving four to five mobile homee, over the years, most of these systems have failed. To correct the problem, we leased a portion of a neighbor's ~roperty on which we installed a new replacement drainfield. The land in this easement area is subject to a high water table in the winter and is limited in size, preventing us from installing sufficient additional drainfield to adequately repair our failing system. The additional drainfield required if we installed a recirculating sand filter system would also exceed the room available to us within our easement area. We have contacted adjacent property owners with regards to securing additional easement area for purposes of expanding our drainfield, but have 3718 S,w CONOOr~ · SUITE 110 · POR , brti~C-~ON 97201 · ($03i 224-2211 · FAX (503] 224-2256 F F~ 0 I1 COIIItOHW£ALTH Department of EnWronmental Quality WILLAMETTE VALLEY REGION 750 FRONT ST. NE, SUITE 1~0, SALEM, OR 97310 i ! PHONE ($0~) 378~240 20, ~t990 P. 5 Dc~tld M. Kilpatrick 3718 S.W. Oo~r, ~u~te 110 Pore-laird, O~ 97201 me Sevez-al prior attempts have been m~_d~_ b3 repa~ 1:he eewage system, ~he last ~ in 1987. The m~bile ho~e park is app~tely 200 yds. north of Woodturn,a city iimits. A~ di~, the soils do not meet ~ depth regu~ta to a temporary perched water table (24 inc~e~) a~d the di~ fields are less tha~ half the size they should be 1:0 aoo~xlate the sewage flows. If the water table was at 24 inches, one lineal foot of drairtfield would he =equ{red for each gallon of daily sewage flow (7,000 lineal feet). And to make the situation more difficult, you do not have er~ room to install the required drainfield footage. To resolve the health hazard frc~ the failin~ ~ site syst:~m, I suggest that ~ first option you explore ia connection to Woodburn,s sanitary sewer. If tb{~ option is not available, you need to ccmta~ a oonsul~t to design Woodburn City Council c/o Mr. Frank Tiwari 17-Jul-90 Page Th r e e DMK/J ls Encl. The engineering effort involved in seou~i~g!aooe~8 easements and designing a workable ~olution are also complex, time consuming and expensive. Accordingly, we would most m;p~eoiate your timely O consideration f our request in order th&t ~e might s~art our efforts at the earliest possible date. Th~ ~o~ ¥&ry much for your consideration. We hop? to hear back. ~f~,y~ soon. .,. -~ _. .,: ~ ,~"., ~ike HoIman ' 6~2&ck L. Ward : ,, % MEMO TO: FROM: SUBJECT: - ~ ......... + for a storm drain i0 f-~t wide the centeriine of w.hich is the lot ilne between lots 6 and i, E2ock ~ ~= '~ .... try Acres ......... . o 1990 DATE: ~ ..... RECOMMENDATION: ~AD~BouNPL =~l~g pond ..... ~"~.it ~ ~==+~ct t%e ..... ~oading ~ State drainage systems. ..... =~ch ~ the~ Easter~= closed the ditch _.. ~ .... cipaticn of '~:'~ = ~-:.~ m~m Drain was e:ctended West along the ~ct line between 6 and 7 of =n~' :~ and became paru cf uhe ...... z D~n41d M. Kil~mtrtck April 20, 31.990 a Sa~d\Gravel filter and additional dralnfi~ld. ~/~ptt~m will ~ly rmqutre y~u to obtain additional ~ for dratn~ installation. In order to proce~ with eorr~ction of th~ fail/nq~m~em ~ a ~y ~ ~t ~ ~it~ of ~ ~ of ~ ~~'s ~~ ~. ~ ~ti~, if ~ ~ ~ ~ ~~4 ~ ~~ ~_~ ~li~ti~ wi~ ~ ~, for a ~ ~11~ ~ ~itt~ -- TRF\rr~ r: \trfSc~n~e. ~tr Sh~rm Olin:m, Water Quality Division FAl~W ALL M~ BY ~{ESE PRES~F~S, that ' ~b ~~ei~r ~ · for ~e ~si~ra~ of ~e ~llar ($1.00) ~d o~er val~le ~a~ ~ ~ ~id, ~ ~ipt ~e~f ~ is a~l~, ~ ~ fo~ ~t ~ ~e CI~ OF ~, a ~ct~l ~ra~ of ~i~ ~, ~, ~fer~ ~ he~ ~ ~ C~, a ~t right~f~y ~d ~t ~r ~d along ~e ~11 ~d~ ~d len~ of ~e p~ses ~cr~ ~ folly, ~ ~t: ~ e~t 10 f~t wide for a s~ ~a~, ~e ~rl~e of ~ich is ~ lot l~e ~ 1~ 6 & 7, Bl~k 8, ~ ~ ~s ~. 2, sit~t~ ~ ~e ~u~ ~t % of ~tion 8, ~ship 5 ~, ~ge 1 ~st, Will~tte ~ri~, ~ion ~ty, O~gon. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a ~ pipeline or pipelines with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove fr~m said right-of~way any trees and . other obstructions which may endanger the safety or interfere with the USe of "-. said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described pr~nises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easemeht hereby granted. THE CITY SHALL, upon each and every occasion that such drainage facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable cc~pensatton. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all ~]rainaqe facilities shall be at a depth consistant with these .p~rposes. EXCEPTION: No structure shall be placed within the easement, or within 45 projection upward frcm the bottcm of STATE OF OREGON ) ) SS COUNTY OF MARION ) On this the ~ day of ,-~[/' '/ 19 70 , before me a Notary Public 'in and f6r'the County and State personally appeared. known to ma to be the same person(s) whose names are subscribed to the within inset and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITHNESS WHEREOF, I hereunto set my hand/d official seal. .?~d~,.'-~:, ( -." I O~K · ~ . tO0 ' '3 I' 8 %, \ ,, $0' I 50' ~0' I 30 93 05' 643 63' / / / / DATE CHK Nd AlP CHECK LISTING VENDOR A~OUNT PAGE DESCRIPTION 7102190 1732 710219'] 17~5 7102/90 17~4 7/02190 1735 7/OZI90 1736 7102190 17~7 7102190 1798 71D2190 1759 7/03190 17)0 ?/03Y90 1791 7105190 179t 7106190 1310 7/09/93 1811 7/10/90 131~ 7/10/99 181~ 7/1C/90 131¢ 7/10/90 131~ 7/10/90 181~ 7/10/90 1~17 7/10/99 1818 7/10/99 1S19 7/1Z/~O 1890 7/12193 1591 7/12/9D 7116/90 1895 7/16/90 1896 7/1619~ 1697 7/17/90 18~ 7/19/90 1899 7/19/90 190~ 7/;G/Og 1 ~1 7120/90 19~2 '!23/90 1903 7/~4/90 1~04 7/Z4/9~ 7/ZS/9g 1916 ~/26/9C 10~7 ~/Z6/Og 19']~ 7/26/90 1909 7/Z6/9g 101~ 7/]6/9~ 1911 7/26/90 1912 71 26/9~ 1913 ~1~619~ lO1~ 7/Z6/93 1~15 ~/~6/9~ 1°16 7/26/90 1~17 7/~6/92 191 ) 7/26/90 1 91 9 7/j6/90 19~1 7/~5/9C 7/26/9C: I ')~3 RUTH CORDON U. S. NATIONAL ~ANK OF CHASE MANHATTAN SECUPITY 3ACIFIC CLTA~)INC SECURITY ~ACIFIC CL!AtING FIRST INTERSTATE .~ANK SECURITY PACIFIC CLEARi.NC~ PHILADEp & CO U. S. NATIONAL BANK OF ANN MARIE CHANEY HARRIS AND BIDE UNITED STATeS POSTAL SEQV M~I-MICRO CENTER U. S..NATIONAL ~ANK OF OR CHASE MANHATTAN 9K N A NY JERRY DAUGHERTY NATIONAL LA~ ENFO!CE INST WAYNE SMITH ~RIME PREVENTION ASSOC. AIN ~AP~E CHANEY O~E mOLIC~ OFFICERS ,~SSO~ FIRST INTERSIAT~ ~'ANK O~EGON 'iT AT~7 P~TTY CASH- CITY HALL UNITE~ STAT~S POSTAL S6qV SEAFIRST SANK MICHAEL COO~ER U. S. NATIONAL ~ANK OF OP~ ~NITED STATES POSTAL SE~V PORTLAND TRAILBLAZE')S g~AA, C/O C~ROLYN NORRIS LAW ENFgRCE~NT TELEVISION UNITED STATES POSTAL SERV S<CURITY PACIFIC ~ANK O~qE FIRST INTERSTATE SANK P~TTY CASH - CITY HALL MS. T~RRY ~AmION COUNTY ELECTIONS UNiTE~ STATES FOSTAL SE~V V C I D VOID V 0 I AA-gU MINI STSRAGF ACE? LOCK SHOm ALC3 CAPITAL RESOURCE INC AgTOMATE~ OFFIC~ SYS-~ALM AJAtDS A, Ng ATHLETiC~ ASSOC. OF O~ESON SEWE~A3E AT~T ~NFO~ATION A~WA N.W. ORESON SUNSPOT ~A~Uq ~LVD R~NTALS ZNC SZFOR~ AN~ .~FTE~ hq[CNA~L R. 3L~SKOWSKY 611SE CASCAD~ 20,530.00 BONDS/COUPONS**** 5,213.65 90N)SlCOUPONS**** 10,997.50 BONDS/COUPONS**** 1,000.0~ BONDSlCOU°ONS**** ~0,000.00 50NDSICOU~ONS**** ~,939.50 BONDSICOUPONS**** 5~0.00 BONDS/COUPONS**** 50,000.00 BONDSICOUmONS~**~ 843.75 90NDSICOU~ONS**** 50.00 SUPOLIES - PARKS 2,590.00 SERVICES - VariOUS 150.84 SEPVICES - WATER 19~.~ SUPPLIES - POLICE 1,055.62 BONDS/COUPONS**** 1)5.00 BONDS/COUPOnS**** 255.00 BONDS/COUPONS**** 125.03 SERVICES - POLICE 18.00 SERVICES - POLICE 50.00 SERVICES - °OLICE ~4.4~ SUPPLIES - PARKS 60.C0 SERVICES - POL!CE 256.2~ 63NDS/COUPONS**** 89.00 SUPPLIES - CITY ATTORNEY 141.55 PETTY CASH*** 106.34 SERVICES - WArEw Z~,O00.O0 PAYROLL* 30.00 REFUND - PARKS 132.50 BONOS/COUPONS**** 1,3{0.00 SERVICES - VARIOUS 200.00 SUPPLIES - mARKS 1~0.00 SERVICES - CITY ATTORNEY 4,469.76 SUPPLIES - POLICE 116.2~ SERVICES - WATER 397.50 EONDSICOUPONS**** 270.00 BONDS/COU~O~S**** 182.66 PETTY CASH*** 570.00 SERVICES - COURT 300.0:3 SERVICES - NON DEPT 121.03 SERVICES - WATER O.OO v e I D O.O0 V 0 I D 0.00 VOID 0.00 V C I D ~6.00 SERVICES - PARKS 18.00 SERVICES - PA~KS 193.3~ SUPPLIES - ~OLIC~ 7.21 SUPPLIES - PARKS 26~.7~ SERVICES - mARKS 100.00 SERVICES - WWTP 271.75 160.00 ~8.00 21!.75 471.84 SERVICES - VARIOUS SEqVICE~ - WATER SERVICES - WWTP SUPmLIES - PAqKS SEPV)CES - COU~T 8/'0'7/'90 ' DATE CHK NO AlP CHECK LISTING VENDOR PAGE AMOUNT DESCRIPTION VIA . 7126/90 1979 71~6190 19%0 ?IZ619C 1931 7126190 1987 7126190 19'33 71)_6/90 19']/, ~1~6190 19'S5 ~126190 19~6 ~126190 19~g ~!2~190 1990 7126/9~ 19~1 ~12619~ 1992 7/36190 I 993 7~26~9~ 1'~9 71 26/90 19'~5 7J~6/Dg 1996 ?126/90 19~7 7J~6/93 1998 ~J26/DQ 1909 7/26/90 ]ggO t/26/90 ~Ogl 7/Z~/93 ~/26/90 2004 7/26190 ~005 ~126/93 ZOO7 7126/9~ 7/~6/90 71~ - ,_6/93 201 7/2c/9'] 2011 ?/Z6/DO 2013 ?1~19~ 7/]6/90 2015 7126/9~ 2016 7/26/~0 7116193 ~1~619'] ~027 71261~; 7030 Z/ -:'519'3 PACIFIC SAFETY SU=PLY, IN PACIFIC PRINTERS ~ALMER GROTH ~ PIETKA LAWRENCE P~NNWALT CORP ~VERLY PHILLIPS ARNOLD W. POOLE JEFFREY PgGOLOWITZ & ASSC PORTLAND GENERAL ELECTRIC PORTLAND GENERAL ELECTRIC PORTLAND TRAILBLAZERS POWER P3WER R2NTS, INC PRIMA FACIE PUBLISHERS MICHAEL QUINN RADIO SHACK RAIN SAFFRON SUPPLY CO. SALEM HOSPITAL SAUVAIN MOTOR CO. SCHNEIDER E~UIP~ENT INC. SCI£NTIFIC SUPPLY & EQUIP SCHULTE ANDERSON DEFRANC~ ~IAN SJOTHUN SILVERFLEET SYSTEMS SILVERTON FIRE DIST2ICT SILVERTON SAND & GRAVEL SiX FLAGS MAGIC MOUNTAIN ~LA~ER COMMUNICATIONS SLUDGE MANAGEMENT PROGRAM SgLg SPECIAL EDITION SOUND ELEVATOR CC SOUTHWEST DELIV£~Y INC STATE CHEMICAL MFS CO SUBWAY SANDWICHES SUSSMAN, SHANK, W~PNICK PHILLIPS. SWOGGER T.U. OF OREGON TAYLOR ELECTIC SUPPLY TELECOM~ SYSTEMS iNC TER~!TORI~L SUPPLIES !NC. ROBERT ~. THOMAS Ill DAVID L T~A~P & ASSOC. T~I~N~LE °UMP & EgUIP~ENT UNiTEg STATES POSTAL SERV V~L%EY SEPTIC SERVICE VAN WATSRS ~ ~OGERS VIESKO tEDI-MIX VZKIN~ INSTRUMENT LAB. VISIONS WEST ~U:3LISHING C3. WiLLAMETT£ SCREW ~ SUPPLY ~ITHA~ GARDEN CENTER WIT?CO SYtT~S INC WZTTCO SYSTEMS INC 255.4~ 15.00 10,802.94 319.91 332.20 191.08 62.87 SUPmLIES - WATER 1~6.50 SERVICES - ~OLTCE & RSVP 300.00 SERVICES - NON OE~T 305.00 SERVICES - CODE ENFORCE 2,3~.50 SUPPLIES - WWTP 8.00 REIMEURSEMENT - LIBRARY 1S6.00 SERVICES - CO'IRT 2,645.00 SERVICES - HOUSING ?,114.10 SERVICES - VARIOUS 7,637.17 SERVICES - VARIOUS 5~2.00 SUPPLIES - PARKS 320.10 SUPOL)ES - WWTP 99.00 SUPPLIES - WWTP 1~0.00 SERVICES - POLICE REIMBURSEMNT - CITY ADMIN SERVICES - PUBLIC WORKS SERVICES - POLICE SUPPLIES - PARKS S~RVICES - POLICE SERVICES - PA~KS 462.50 SERVICES - WATER ~ WWTP 334.39 SUPPLI.ES - WWTP 685.58 SERVICES - NON DEPT 200.00 SUPPLIES - PARKS 1,786.61 SUPPLIES -VAtIOUS 44.77 S~RVICES - POLICE 852.96 SUPPLIES - WWTP 256.00 SUPPLIES - PARKS 1,TOZ.O0 SERVICES - POLICE 50.00 SERVICES - WWTP 56.00 SERVICES - PARKS 1~2.32 SERV!CES - LIDRA~Y ~8.00 SERVICES - WW~P 233.90 SUPPLIES - WWTP 4~.00 SERVICES - PUBLIC WORKS 451.06 SERVICES - NON DE°T 352.50 SERVICES - COURT 120.00 SERVICES - POLICE 432.75 SUPPLIES - ~OLICE 15.50 SERVICES - POLICE 51.65 SUPOLIES - mOL[CE 7?7.50 SERVICES - COU~T 1~0.00 SERVICES - PUaL[C WORKS ~~O4.0O SUPPLIES - WWTP 150.00 SUPPLIES - PARKS 4,560.00 SERVICES - WWTP 318.00 SUPPLIES - WWTP 230.00 SUPmLIES - WWTP 6~O.OO 8~6.87 105.75 3,~9.95 ?54.85 SUmPLIES - WWTm SUPPLIES - LIBRARY SUPPLIES - CITY ATTORNEY SUPPLIES - WATE~ SUPPLIES - PARKS SERVICES - mOLICE SUPPLIES - ~OL]CE 3107190 DATE CHK N9 AlP VENDOR CHECK LISTING AMOUNT PAGE DESCRIPTION 7~26~90 7176190 7126190 7/!6/9g 7126/9g 7126190 7126190 7/26/90 71Z6/90 7126190 7126190 7/Z6193 7126190 712619g ?/26/9g 7/7619g 7/26/9g 7126199 7/Z6190 7126190 7/26190 7126/9g 717619D 7/26/9g 7/Z6/90 7/26/90 7126/90 7/26/90 7/26/9g 7/26/9g 7/26190 7126193 7/26/93 7126/9~' 7/26/9g 7/26/93 7/26/90 7/Z6/93 7/~6/9s 7/76/~ 7/~6/~0 7/~6/9: 7/26/93 7~26~90 ?i26/9~ 71~6/~ 7126193 7126f90 7/Z6/Bg 7/~6/9g 7/Z~/9g 7/]6/9& 7/~619g 924 925 926 927 928 929 930 931 932 933 934 aSS 936 937 93~ 9~9 9~,0 941 943 944 945 9z, 6 9~? 9~1 952 ~S3 954 9~ 9~7 751 963 957 970 971 978 CARL'S SEPTIC TANK CLEANI CASE POWER AND EQUSO~FNT ANN MARIE CHANEY CHSM-NILL CIMA INSURANCE COLUMBIA RIVE~ CHPT IC90 CO~PURENT. iNC CON~EY ELeCTriC INC CONVENIENCECARD COPELAND SERVICES PAT~ICIA COOPER D~NA COMMERCIAL CREDIT D~VISON AUTO PARTS DiSNEYLAND DIVISION OF STATE LANDS DYNA SYSTEMS, INC. EDWARDS EQUIPMENT CO INC FARMERS Oil G.T.E. ~091LNET GTE/ERS JiLL C. HARVEY, DIRECTOR HARaINGTON INDUSTRIAL OLA MARY HARRIS HARPIS UNIFORMS HERSH~ERG~ MOTORS INDUSTRIAL SUPPLY CO. KEIZER SAW ~ MOWE~ SERV. ADOLPH KIEF~R g ASSOC RICHARD A. KOSKELA WILLIAM KOENIG L & L BUILDING SUPPLIES LANDI~ ~ GYR LA PETITE DELI LEAGU£ OF CRESCN CITIES D3N LUTHER CONSTRUCTION C ~qGiC AUTO PAINTING MARIOI COUNTY ~LD~ INSPEC MAR!O~ COUNTY FISCAL SVCS ~ARYATT INDUSTRIES ~ICK MCCORmiCK'S ~A?KDUST D~NNIS V. ~CLINE M!T;OFUELIN~, INC. PIC~OSOFT CORPOqATION M~LES CHEVROLET MOTEL 6 NAT'L ASSOC FOR EXCHANG~ NATIONAL CHEMSEARCH O.A.K. CUSTOM CONTRACTORS O.C.D.L.A. C~EGa COMPUTER SE~VIC£S J~2~Y ~. OLS~N C~:SCN ~LDG. CODES ~G~NCY O~EGON STATE ~AR O~EiO~ TRANSIT ASSOC ~3 ~E3T CgM~UNICATIgDi 3,000.00 3&1.99 5.40 10,690.5') 1,600.00 10.00 35~ OO I 38 I 34.66 7,7?5.00 Z1.53 58 134.22 5.00 470.01 125.55 471.1~ 434.1 2 ~.OO ~9.00 318.06 1,~32.50 314.30 371.30 6~6.30 29~.00 243.2~ 179.12 91 4.45 20.Og 4,857.85 5,892.8~ 325.~0 3,91~.7~ 22.0~ 6~0.00 407.40 55.50 4,999.00 76.17 555.0D 9,B58.00 CS .00 715.C0 430.00 75&.73 S9.00 I 30. O0 SERVICES - WWTm SUPPLIES - WWTP REIHBURSEMENT - PARKS SERVICES - mUBLIC WORKS SERVICES - RSVP SERVICES - PLANNING SERVICES - PARKS SERVICES - WATER SUPPLIES - PARKS SERVICES - HOgSINS REIMaURSEMENT - POLICE SERVICES - WWT~ SUP°LIES - PARKS SERVICES - °ARKS SERVICES - PLANNING SUPPLIES - WWTP SUPPLIES - ST!EET SERVICES - PARKS SERVICES - mOLICE & PARKS SUPPLIES - °OLICE REIMBURSEMENT - RSVP SUPPLIES - WWTP SERVICES - CITY ATTORNEY SUP°LIES - CODE ENF & PKS SERVICES - PA~KS SUPPLIES - PARKS SUPPLIES - WWTP SUPDLIES- WWTP SERVICES - BUILDING SERVICES - PARKS SUPPLIES - OARKS SERVICES - CITY HLL & LIB SERVICES - CITY A~MZN SERVICES - POL & NON DEPT SESVICES - HOUSINS SERVICES - CO~E ENFORCE SERVICES - BUILDING SERVICES - CODE ENFORCE SUP=LIES - WWTm SUPOLIES -PAtKS SERVICES - COURT SUPPLIES - V~RIOUS SUPPLIES - PARKS SUPOLIES - PARKS SE~VI£ES - ~KS SERVICES - ~ARKS SUPPLIES - PARKS SERVICES - HOUSING SJPPLIES - COURT SERVICES - VAR!gUS S~PVICES - COURT SERVICES - ~UILDING S~PmLIES - CITY ATTORNEY SEOVICES - TRANSIT SERVICES - mOLICE DATE CHK N3 A/P VFNDOR CHECK LISTING AMOUNT PAGE DESCRIPTION 5 71J1190 2089 ?131190 71 31 190 ~091 TI31190 2097. 7/31190 7131190 20~4 ~/~1~90 20~5 r13119g ZO9b 7131190 2097 tl~llBg 71~1190 ?1~1/93 ~lgO 11~1190 ]1~1 1151190 ~102 ?1~1190 1151190 ?/31/90 ~106 11~1190 ~137 ?131/90 1131190 2110 7151190 2111 ~1~119~] 2112 ?/~1190 ~113 7131/9~ 2114 7131190 2115 1131190 2116 7/]1/93 ~117 7131/90 211~ ~131/90 ]119 ~i31190 Z120 ~131190 2121 ~1~1/90 21~2 ~111190 21~3 ~i 31/90 21 24 7131190 ]125 71~1/90 2126 7131/90 t12T ~1 51/9'3 2129 11~119~ 7131/99 ~1~1 ~131/9~ ~132 ~!3119~ 2133 71 ]1 190 7131/90 ]1~5 ~1 51/93 21 ~1~119~ .~137 7/ 31/o~ 21 39 71 ]1/9'3 ?/3119~ 2142 7/31~9~ ~143 E]NST HARDWARE FARMERS OIL FIRST INTFRSTATE F~ENCH PRAI.~IE HISTORICAL 690DALL RU?~E~ CO. W.W. GRAINGER INC G~OLIER EDUCATIONAL C3RP. GROVE' S DICTIONARY HOT LIN~, INC. INGmAM DI]T. GROUP JtAN KARR ~ CO L ~ L BUILDING SUOPLIES LINCOLN EBU[PMENT CO MADERA CINEV[DEO INC- MARYATT INDVSTRIES E[CK mCCORMICK'S 3A~K~UST M~ ~'S AUTO PARTS M3RTON INTERNATIONAL INC NALCO CHEMICAL CO- ~AT'L GEOGRAPHIC SOCIETY NBRTHWEST NATURAL GAS US WEST COMMUNICATIONS PACIFIC NORTHWEST ~OOKS PORTLAND GENERAL RADIO SHACK: SSHULTE ANDERSON DEFRANCC' SCOT SUPPLY INC SILVER EAGL~ COMPANY SILVE~TON SAND ~ GRAVEL F~ANK SLATE~ COM~U~ICATIONS SOLO SPECIAL EDITION TtO~N~IKE P~ESS TdALATIN VALLEY UNOCAL::ERNIS GRAHAM OIL HELEN D EOYLE-ULVFRSCQOFT UN1TEg DISPOSAL SERVICE SNiT~D LA~ORATC~IES,INC- U. S. N~TIONAL ~ANK OF OR W2ST SALEM WATER ~RONT W~}~N COAST TO COAST ~h COAST TO CO~ST "~PN~. ~PTIL~ER. .~ GRAIN WgCg~URN ~N~E~ENDENT WOOd,URN LUMPER CO. WDOD~URN OFFICE SgPPLY WgCgSU~N TRUE-V~LUE HOWE ARDZS LEBE~VRE Tdg:'qAS A. KZNTZ ~')6~Y A. KILME~ DORA ~. VCLASCC I~N~ M. YONCE LZNDA HAIG~T L!O L~ ROQU'~ : ~A CSBO~N~ 1~.70 122.30 2,558.1~ 20.00 8!2.50 39.56 510.00 271 1.4~3.12 ~6.~)0 131.75 393.54 256.77 1 4E.73 ~80.00 I ~5 1~,5.~0 950.00 14.95 1,016.3~ 2,322.07 63.47 4,358.69 2']5 ~37.~3 972.96 51.35 521.62 4~8.75 141.31 600.0O 1~5.00 ~4.03 411.50 324.64 576.0~ 1~_5.00 490.37 211.86 252.50 I 27.53 290.6~ 8.55 43 10.00 10.00 10.00 10.00 10.00 10.00 194.16 4~ .44 SUPPLIES - WWTP SERVICES - ~OLICE BONDS/COUPONS**** SUPPLIES SUPPLIES SUPOLIES SUPaLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPL!ES SUP?LIES SUPPLIES SERVICES SERVICES SUPOLIES SERVICES SERVICES SERVICES SUPPLIES SERVICES SUPPLIES - mARKS - WWTP - WWTP - LIBRARY - LIBRARY - LIbRArY - LIBRARY - LIBRARY -VARZOUS - PARKS - LIBRARY - VARIOUS - PARKS - VARIOUS - STREET - WWTP - LIBRARY - VARIOUS - VARIOUS - LIBRARY - VARIBUS - VARIOUS - NON DEPT - PARKS - WWTP - STREET REIMBURSEMENT SERVICES SERVICES SUPPLIES SERVICES SUPPLIES SUPPLIES SERVICES S~PmLIES - WWTP - POLICE - PARKS -LIDRARY - WWTP - CENTRAL - LIBRARY - VARIOUS - LIBRARY BONDS/C3UPONS**** SERVICES SUPPLIES SUmmLIES SUPPLIES SERVICES SUPPLIES S~PPLIES SUPmL!ES SERVICES S~RVICES S~VICES SERVICES SErViCES SERVICES SEPVICFS SERVICES - PARKS - VARIOUS -VAtIOUS - PARKS & - VARIOUS - VARIOUS - PA!KS - VARIOUS - COU~T - COURT - CO!JRT - COURT - COURT - COURT - ~SV~ - ~SVP GARAGE WWTP 8107190 DATE CqK NO AlP VENDOR CHECK LISTING AMOUNT PAGE DESCRIPTION 7/26/90 7/Z6/99 7/Z6/90 7116/90 71'76/90 7/~6/9D 7176/9g 71z6/gg 7126/93 ?1261q0 712619'3 7176/99 7126190 7126190 ?126190 7126190 7/Z6/90 7126190 7126190 712619FJ 71Z6190 ?/]6190 7126190 7126199 7127190 7/27/90 7/27/9~ 7/,t019~ 7/30/90 7131/97 7/~1/90 71~119~ 7131190 71~1190 7/51190 7131190 7/31/99 7/11/93 7/~1/93 7111190 7131/93 71~1/90 7/31/9~ 7/31/9~ ~/31/9~ 71 ~1/90 7/71/93 7/~1/92 7/,~1/9~ 7/~1/9~ 7/~1/9~ 7/31190 ?/~1/9C 7131/90 ZOO6 2037 2038 3039 2O~O Z041 ZOO4 Z045 ]046 ~47 2048 2949 2050 ?051 205~ 2053 2054 Z055 Z056 Z057 2058 2059 ~060 ~051 2063 2055 ~066 ~067 206~ 2070 Z071 ~972 Z073 3074 ~07~ Z076 7077 2079 ? C '~C ?OS1 ZOO2 2083 Z035 WDB,~N CHAMBER OF COMMERCE WDB~N COAST TO COAST WD~RN COAST TO COAST WDDIN FERTILIZER ~ GRAIN WOOD'URN INDEPEND?NT WOODDURN OFFICE SUPPLY WOODBURN PHARMACY WOODOURN TRUE-VALUE HDWE T,ERRI SCHOOLER JEAN K. ~OEN GiLMA J. DICKENSON T~RRY L. POPP ELOISE J. CARROLL J~ROME GROSS WILLIAM PYLE JR K~THLEEN SMITH ~ARY COOK JUDITH MARSH CAROL J= NU~ERT SUSA, N DRYDEN MARY V. ZYF O~£GON DEPA'~T. OF t~EVTNUE ALEX ~EOR-SI%F F V O I ~ gLU= 'RI3:-~N JANITORIAL ESSCO SUBSCRIPTZON SERV TCRRY W2LLIAPS ICMA RETiREmENT TRUST L2ASUE OF O~GON CIT!ES SEAFIRST RANK V 0 ! D VOiD AC~E LOCK SHOP ARPAC, LTD. A.'~ATE× SEPViCES, INC. RO~,E--RT AR~OIAN AT~T TECHNOLOGIES INC. QAKER & TAYLO~, CO. - -~AKEq & TAYLCP. - CA ~ NV 9~N-Kg-MATI-~" INC. ~I-MART COP~O.~ATION P.~I SE CASCADE ~ONE~ FERRY ELECTRZC CASE AUTOeOTiVE C~S--' AUTOMOTIVE CIS: CITY-CTY INS. SEtVS. GARY F. CLINKSCALES CONTACTS INFLUENTIALM~T CONV,ENIENCECARD ~ANIELS P'~OTOGR~PHY gAV]'SON AVT') PA~T~ DAV~S~N AUTO :>ARTS £CFC ~ELr:CTqZC CO 900.00 51.4& 3~7.45 1,719.50 55.73 40.00 367.39 10.00 10.00 10.00 lO.OD 10.00 10.00 10.00 10.00 10.00 lO.gO 10.00 10.00 30.00 202.75 3,9;~1.96 0.50 0.0,3 ~95.00 4.000.00 256.~0 6,495.50 ~7,8~,7.68 140.0~0.00 0.00 O.OO 16.50 633.60 60.60 96.70 ~5.97 79.72 71 5?~.00 1~8.9~ 1&0.45 710.70 888.10 15.72 17,632.Z~ 7:]0.00 114.48 2~9.75 110.13 36.46 ?8.65 ~1.80 SERVICES - PA~KS & NONDEP SUPPLIES - ~ARKS SUPPLIES - mARKS SUPmLIES - PARKS ~ STREET SERVICES - VARIOUS SUPPLIES - ~ARKS SUPPLIES - CODE ENFORCE SUPPLIES - PA~KS SERVICES - COURT SERVICES - COURT S~VICES - COURT SERVICES - COURT SERVICES - COURT SERVICES - COURT SERVICES - COU~T SERVICES - COUOT SERVICES - CO~RT SERVICES - COURT SERVICES - COURT SERVICES - COURT REFUND - PARKS SIDEWALK SU~ - HOUSING PAYROLL* REFUND - WATE~ VOID SERVICES - CITY HALL SUPOLIES - LIORARY SUPPLIES - PARKS PAYqOLL* PAYROLL* PAYROLL* V 0 I D V 0 I D SERVICES - WWTP SUPPLIES - VARIOUS SERVICES - POL ~ CITY HAL REIMBURSEMENT - EUILDIN~ SUPPLIES - LIBRARY SUPPLIES - LIBRARY SUPPLIES - LItRARY SUPPLIES - STREET SUPPLIES - WWTP SUPPLIES - VARIOUS SERVICES - WWT~ SERVICES - POLICE SERVICES - ~OL!CE SERVICES - VARIOUS SERVICES - WWT~ SUPPLIES - LIBRARY SUPPLIES - LISRARY SUPPLIES - VARIOU~ SEPVICES - POLICE S~P~LIES - VARIOUS SUPPLIES - VARIOUS SUPPLIES - WWTP SITE PLAN REVIEW #90-09 WOODBURN HIGH SCHOOL THREE MODULAR CLASSROOMS AP?LiCANT: Marion County School Distr!cu PROPERTY LOCATION: 1785 N. Front Sureet ~See Attachment COMPREHENSIVE PLAN DESIGNATION: Public Use ZONE: Public Educational Facilities ~oL~CANT,S STATEMENT OF =w~=w? -h~ intent is to orovide for temporary classroom space to meet the growth demands of students in our High School facilities· We need to piace three ,~, units with two classrooms each at this site. These units will conform to the current Uniform Building Code. Each classroom will be wired into the fire alarm system of the main building ~ electrical work will be done by licensed electrical contractors. There will be no oiumbing in these classrooms· Each c!assroom will be orovided with handicap access ramps· (See~tachment :~B:: and :~C::~ *' ~ i Design .. ~enera (See Attachment "C':) no o~- =~ ~= shall be instal=ed on concrete -rem wall foundation with center pony wall composed of supporting posts set upon concrete footing. Footings shall be installed on firm undisturbed soil or compacted full minimum 16 inches below Grade. Foundationn-~ ~ ternate: The classroom ma-.,- be inszailoA on concrete'D:-oc-~ or equal. Piers si.ali rest ~--.. footings _olaced on firm undisturbed soil or compacted fiil DelOW grade Piers -i·~l! be spaced to conform wit:- applicable state and local codes. The proposed development consists of three "temporary== classrooms; each classroom is 1,848 square feet in area. Cross area for the proposed development is approximately ~ ~4 square feet 8107190 DATE CHK N9 AlP VENDOR CHECK LISTING AMOUNT PAGE DESCRIPTION 6 7l 31 190 ?/~1/92 7/3119g 7131/90 ?/31/~0 7/~1/90 71~119g 71~119g ?/3117g ?111/90 ?1 }"i/90 7'/31/9~ ?/3,119g 71 51 2165 Zl.q. 6 )_147 21~9 2150 2151 3152 2153 ~154 ~155 Z156 Z157 2158 2150 ISABELLE SMITH HATTIE CLARK EgGENE ~. DUbUqUE G~ACE DAVIDSON CORNELIUS DONNELLY TDNY HALTER D3NNA N~LSON E~NA M. CSEORNE ~ETTY PARK BYRON J. PE~FLY GJRTRgDE REES JAMES STROUP 5ARBA~A STROUP SHIRLEY SCHULTZ CHARLENE WEIDEEARM V 0 I D -~3.17 SERVICES - RSVP ~.Hg SERVICES - DIaL-A-RIDE 16.40 SERVICES - DIAL-A-RIDE 20.20 SERVICES - DIAL-A-RIDE 152.0,3 SERVICES - DIAL-A-RIDE 13.40 SERVICES - DIaL-A-RIDE ~9.20 SERVICES - DI~L-A-RIDE 26.80 SERVICES - DIAL-A-RIDE 33.34 SERVICES - DIAL-A-R~DE 248.00 SERVICES - D!AL-A-RIDE 37.60 SERVICES - DIAL-A-RIDE 15~.70 SERVICES - D)RL-A-RIDE ~5.5~ SERVICES - DIAL-A-RIDE ~5.00 REFUND - PA~K$ 30.00 R~FUN~ - PARKS 0.00 V 0 I D $~g6,324.9~ ~137,658.38 S189,630.98 PAYROLL* TCD/B.A.** PETTY CASH*** 50NDS/COUoONS**** MATERIALSISUPPLIES/ETC. ~533,938.79 TOTAL FOR THE MONTH OF: --- JULY 19~0 FRONT STREET WOODBURN SENIOR HIGH SCHOOL I Location of Temporary Classrooms BOONES FERRY ROAD R TT.~CH ~' " o Section 11.040 (p) of the Zoning Ordinance requires the ?!arming Commission to review ~he Site Pl-n at a hearinG. The Zonfn§ Ordinance does not define ::temporary uses:' ~..~ the l-~?~=-~ does no~ seem to have ~ =-~ p.v~u~- -.~¥ significant ~mpact on ~he surrounding areas; therefore, s~aff decided to evaluate an~ D~esent the proposal as a =~-i~e ~-~.~,~ report, not subject to ~he rules Governing quas~-judfcia! land use hearings. RECOMMENDATI~:,S: Staff recommends approval subject to the followinG conditions: No additionsi sanitary sewer or water services are required. Additional fire protection, if required, shall be as Der the Fire Deoartment's recommendation. 3. Construction shall conform ~o ai~. State ~u.~"~~.-~..~ Codes. Structures s'nai! not be siaced on 16 foot easement for the= -xlst~nc water main. (See Attached Sheet) Placement or' ~'~=,~ -s ~-',~ on the maD, does not encroach uoon ~.~ ~=ement. The Smart Choice ... Knoxvn throughout the Pacific Northwest as a le~ider in the school classroom industry, we take pride in our commitment to you. Each project is backed by an excellent warranty and service program. Professionally designed and engineered, each project demonstrates our versatility and flexibility to meet varying sci~ool district needs. C311 us today for more information'. Telephoue (503) 682-1422 Fax ~503 ~ 682-3685 ~-~/ I~ll]nl::Rl%l R[Jll_nll~l~ ~i¥~il[t~,]~i, P.O. BC~ 222'2'2'2'2'2'2'2'2~0 o 10944) $.W Clutter .Bt. o Tualatln. O[{ 97062 ATT, e WE, O[5. E i~., I ~CFI©(!L [2, ! S[N [i'~ 1 95C ! Sc. one<, ~:_~r-~-,,,, Nd. BULK RATE U. S. POSTAGE PAID TUALATiN. OR PERF,.,;',T ~':0. 5[ --Exis%ing Roa~way-~'' Location ~f 3 ea. temporary Classroom Units Existing Trees to Remain 28' UNIT 1 UNIT 2 NORTH ALL RAMPS TO HAVE 1" per 12" drop Ramps to ~xit two directions. UNIT 3 Existing Concrete Pad ~ 54' Existing Existing Sidwalk/drive SITE PLAN REVIEW CASE #90-08 W~:"~:'=~* CHURCH OF CHRIST FELLOWSHIP HALL ADD-~ E!den A. Toll PM... (Muiti-fami~v-. Resident~al- -) PLAN ~_S_G.,AT~uN. High Density Residential LOCATION: !560 Hardcastle (See Map Attachment "A:') STATEMENT OF ~ ~='~ ':Addition to oresent~ church ' '~'~-ou~-..~. Multi-purpose building, 36 x 56 =~. size Clear span construction so that hall can be used for ootlucks and social gatherings. Engineering to be done =~- future addition of movable Dartltions to make six · (6) classrooms. Access to present building will be by extension of present ~-~,,,av through present education wing. Rough in o!umbing and wiring to be done to a present classroom which will be made ~ .... food oreoaration area when the movable partitions are installed in the addition. Use of the faci~*~.: is limited to our own use. We do not serve meals for fund raising purposes .... ,'See Attachments "~:'~ and ."C::' STAFF /.. 'Tine property is zoned RM (Muiti-$ami!¥' Residential District). ~'=ithin a;.5? ,~,, district, churches are permitted outright use (Section 2~ 010 (~ · ~ (1~) of the zoning ordinance) The oroDosed addlt2~ is approxim~i¥ 2 02.'6 scuare feet area. eection~.040 (a) of the zoning ordinance outlines the following procedure for approval of projects which construct a total of less than 4,000 gross square feet: :'...Procedure for projects which construct a total of less than 4000 gross square fee~: Projects shall be reviewed by staff, the secretary of the Planning Commission, and the applicant at the ore-application confgrence. After ail staff input ~s considered at the Dre- application conference the secretary shall write an order granting or denying a permit, making findings as to why the permit was granted or denied, and attaching any conditions deemed necessary for compliance with this or other applicable ordinances, the CiTy's Comprehensive Plan, and the City's Development and Engineering Standards. The order shall not become effective untJi the Planning Commission has reviewed the Site Plan and the secretary's order at its next regularly scheduled meeting. The Commission shall caiia hearing if they wish to discuss the Site Plan or The order. Notice shall be limited to the applicant..." The e3:isting build!n~ is 4,392 square feet in area. · 6. 'There are 43 parking spaces available at the church site to accommodate the existing building ~n~=.~ its proposed addition. Section !00SO '~-~ of the zoning ordinance provides the . %r~i following standards for off-street automobile parking for churches: One Soace for four seats or every eight feet of bench length in the main The proposed site pian.~0es not provide changes in the ,m-i~.~ ~ auditorium. RECOMMENDATIONS: Staff recommends approval of Site Plan Review Case #90-08, subject to the following conditions: plans for building have to be submitted to the ~"- for Li · FSre, fo and Safety Plan review SEWER: ~=c=.~=ow prevention devices may be required depending upon whether or not t~==e is irrigation or a fire system. 2. A grease trap may be recuired in the kitchen. C) ENGINEERING: Additional sanitary sewer and water service can be provided, if so required. The existing site has asphaltic concrete surface for the parking area, concrete sidewalks and driveway approaches. No additional requirements are required. Fire ~rotection requirements shall be as ~er the ~ire Department's recom~endati~" 4. No additional comments. D) =~RE DEPARTMENT: ~ .... cor~ents on the proposed fellowship hail/classroom addition at ~560 Hardcastle are based on the following assumptions: The addition will be classified as A-3 under the ~8 U~. 2. Total square footage is.about 2,0~6. 3. Type V-N construction will be used. .... reGuirements are as follows: !. Water Supply Existing water supply for fire protection is adequate. However, any future building expansion will necessitate the installation of an additional hydrant on the existing water main in front of the building. · ..... . ~Ul!~lng exiting system will of !958 ~. ~c~ Load Classroom use of twenty square feet per oerson will allow a maximum occupancy of !00 persons. Access Current access driveway width is adequate for emergency vehicles and should be maintained. LEGION PARK PARK VIEW' /5',5- INGTON f, p cu~l~ ,4TT', TO: FROM: SUBJECT: DATE: MEMO Planning Commission and City Council thru Administrator Section, Michael Code ~ + .... orcemen. Culver ~_. Monthly Report for Month of July !990 August i, 1990 City This monthly report encompasses Code Enforcement activities from ~--~'- i, .,.~,n thru July 3~ 1990 officer Culver responded to or self initiated 122 cases. 'There are 15 cases still under inves- tigation. 24 Cases ANIMAL CONTROL: These inciuoe, but are not i~-~ barking dog(s), dog(s) running at iar~e, vicious menacing animals, follow ups cases on animal control involving cruelty cases for Woodburn Police Department. Other related duties involved with. livestock and animal control. 6 Cases 3 Cases 24 Cases Dog Licenses sold to public. Dog(s) released to owners and paid an impound fee. PUBLIC PROPERTY VIOLATION: These cases include storage of motor vehicle(s), boat(s), trailer(s), etc. on public.. ~~=~==~ or ~,'~.--- .Property- or abandoned auto, etc. Cases 2 Cases Vehicle(s) were towed due to violation on public streets or public property. PRIVATE PROPERTY ABATE NUISANCES: These cases include a~ ~icies ~ Dri -~te property labelled ~ 3~'~' old ~a~ ~a~ Darts misceiiane~u- debris o= ~id .... od, and old ~a- ~°S Any type of delhi° +h ..... -~ +~'-~ away from the aesthetics of +~= City 2 Cases 25 Cases Dub!lc heal%h hazard whicn produce habitm~ rot 7'~o .... human ,~=~=ec~=~xon,i "~" ~ '~;~ ' · ..... ~ = ~ ran~(s; related to houszng =~ a~d open ~ept~ ' ' ' ' ~blems~. ' ' zonln~ LAND USE VIOLATION: Cases invoive~ with ' ordinance addressing h .... ~ ' ~ ' ' ' ram~y unit being used as = .~!tifam~iy un~t, co,,,~,~e~ Du~n~e~ - ~ ~+~=~ ,~;~ operating ~ ~=~ ' ' residential zone, traffic safety involving line at intersection, ~nd vehicle(s) being parked ~ 41 Cases 0 Cases O Cases -4 Cases 2 Cases OBNOXIOUS VEGETATION: This includes weed~, tall' grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties in effect from May I through September 30 - City Ordinance #1822. DANGEROUS BUILDING: Where a building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deteriorated to become an attractive nuisance to children, harbor vagrants, or migrants affecting public health, etc. INDUSTRIAL WASTE: Was disposed of through the City's ASSIST OTHER AGENCIES: Such agencies as the Woodburn Police Department, Woodburn Fire District, Marion County Health Department, Marion County Housing Authority, the Department of Labor and Industries, Accident Prevention Division, and Woodburn Building Department. CITY PARK VIOLATION: General Rules and regulations affecting rules of conduct within Woodburn City Parks. TO: FROM: SUBJECT: DATE: City Administrator Bu~!ding Off~c~al~, Bui!d~ng Activity for JULY 1990 August 2, 1990 # JULY 88 # JULY 89 # JULY 90 New Residence Va!u. Res. Add. & A!ts Comm Adds ~ ~i+~ Signs, Fences, Drives Mobile Homes 4 168,000 0 0 3 222,000 5 4!,046 9 34,380 18 60,200 ! 23,303 0 0 3 !!0,000 5, ?,200 I I0 5 37,000 C C 0 0 14 490,000 17 269,549~=~' 203,445 44 a~9~ ,200 July-June Fiscal Year 269,~49~ 203,~ ~a~,200 MEMO TO: FROM: SUBJECT: DATE: The City "~ *--+o~ for Co .... ~i -~ ~= ~ P~biic Works D~re¢~o~ ~,.,~f~,.,-~' Boones Ferry Road Improvement and Tra~q Detours August 6, 1990 INFORMATION 1. The cooperative project of improving Boones Ferry Road by adding a right t~rn land to south bound traffic has already started. The agencles that are contributing to this worthy project are the Woodburn School District, the Highway Division of ODOT and the City of Woodburn. INFORMATION 2. South bound traffic on Boones Ferry Road will need to be diverted to Country Club and Astor Way during certain construction activities. BACKGROUND INFORMATION: ~ ~ ...... =~=~* ject was approved by the ,~;ty Counci~ and the ~,0~..~ ago School Board approximately 3 - -+'.= · co..~.~g-..on~ are cooperative--=~=~=~=~+=--..~..,~-.~ the ~'~'"+~ = ~ows Ail engineering work plus asphalt some help during construction. made cost plus School District: Rock, ail concrete work (contract cost) '3. Labor and equipment to perform construction of roadway (excluding concrete work) and modification of signal. ~,,,~ i~ ...... ~ ~¥ worthwhile .project and it is e>:pected to be completed in the %st ~geek cf September. Because of ~ ~=+~+~on *~ , ...e ~o ...... ~ ..... ,.,e constraints +~ deto~ of traffic on ~u~=o ...... Ferry Road will be necessary. I ! apl I __.~__-/ w IS w w ~' w W W ~- W 0 nx 0 ~- MEMO TO: FROM: SUBJECT: DATE: "~= City ~ ~-~+ - .... A ........ s .... o~ for Council Information _~s..c~'; ~ Works Director~ ~l~~* Front Street Improvement ann One Way Traffic Issue August 5, !990 INFORMATION: c+~eet traffic _-~ -- ~ - ' ~.. D~e ...... e~ ~ is resurfaced in September. This means that one way traffic proposal will not be brought to council ~? the staf~ BACKGROUND: =-~+ Street r ="~=- ~ ..... e~c~g is expected to take place in September. it is my understanding ~-~=~ the Park Department w~' ~ ~=~-~--~ new trees provided ~'~.= Woodburn Downtown Association. The property owned ~y S.TM ~=~road ~--~= .... - ~ . ..~-~ s~ = ~,.= feet from the c-~R~._ and trees are to be planted approximately i I/2 feet from the east curb line in public right of way. There will be no concrete walkway on the east =ida of ~- ~ ~ ~~o~.~ Street. There has been,,.~u~.. discussi~.. ~.~ ..~..~~=,'~ one way +r. o~, between ~ncoln and Garfield Dui :t will not work because Front Street is on city truck route, r~..~ess uounci~- . ,'~ .... e~ staff to develop =- ~ ~ ~ ~ '--~ on , .... .e~o ...... e..d=~on one way pattern there will be no further reporz to council oh this topic. Department of Environmental Quality WILLAMETTE VALLEY REGION 750 FRONT ST. NE, SUITE 120, SALEM, OR 97310 PHONE (503) 378-8240 July 27, 1990 Mr. Frank sinclair City of Woodburn 270 Montgc~ St. Woodburn, OR 97071 WQ - city of Woodburn Principal DisdTarger Inspection File No. 98815 Marion County Dear Mr. Sinclair: Attached is a copy of the report of ~ c~plianoe inspection carried out on 23 May 1990. During this inspection, no mjor operational discrepancies were observed, and the plant was functioning very well. However, it should be noted that the plant was not being operated in the designed manner, due to poor results obtained f~c~, the pre-aeration basin as designed. ~he proper functioning of the overall facility is largely due to the ingenuity and perspicacity of plant personnel. You, 'your staff, and the responsible officials of the City of Woodburn are all to be co~m~nded for the efforts made and actions taken in order to try to resolve an unfortunate situation. Sincerely, Dipl~ate AA~. Regional Consultant Wdbrn723. ltr Att: Inspection P~port Water QualityDivision, w/att. Oregon OpOffice/EPA, w/att. D~Q Tab, w/pg. 1 att. File OEQfWVR-101 1/88 MEMO TO: FROM: SUBJECT: DATE: Community Development Director ~ike Wei]s Withdraws.~=~~_..,~ Commission Appeal August '7, !990 ~ ~f 7~y 23 1990 ~- Wells withdrew his appeal to be heard before ~ 'ty ~ ~e C: Council. See attached letter. The primary reason for that appeal was the ammiicants objection to the~.~-~~~. of a public street on the southern portion of the property. However, after lengthy discussion with the ?~ubiic Works Director an agreement was reached that allowed the street to be constructed in phases. With that issue resolved ~he appeal is being withdrawn. WELLS & A'SSOCIATES MAFIKETING / OON8ULTANT8 GLU~M - PA~ERNS · CL~RS' 2~80 S.W. pete's Mountain West Linn, Or.on 970~ (503) 656-0222 July 23, 1990 City of Woodburn Planning Department 270 Montgomery Street Woodburn, Oregon 97071 RE: 90-O1A & 90-02A Gentlemen, Having concluded a satisfactory timeline agreement with your pu§lic works director, I herein withdraw my 6/23/90 appeal of planning commission decisions in this case. // Wells Development Group I also herein recognize that the formation 'of an LID for sanitary sewer to enable westside of Miller Creek develop- ment; and any potential "stand-still" agreement on rate increases over the next three years; are both seperate issues relating to development not covered in the above applications. They are none the less critical, but they are individual issues connected to the next applications. MW/ckw