Minutes - 07/09/1990
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COUNCIL MEETING MINUTES
July 9, 1990
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION,
STATE OF OREGON, JULY 9, 1990.
0003 CONVENED. The Council met in a special session at 7:30 p.m. with Mayor
Kirksey presiding.
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kirksey
Hagenauer
Jennings
Kyser
Minard
Sifuentez
Steen
Present
Present
Present
Present
Present
Present
Present
Staff Present:
City Administrator Quinn, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Goeckritz, Police Chief Wright,
Park & Recreation Director Holly, Public Works Manager Rohman, Deputy
Recorder Tennant
0017 MINUTES.
JENNINGS/SIFUENTEZ.... approve the Council minutes of June 25, 1990;
accept the Planning Commission minutes of June 14, 1990, the Recreation &
Park Board minutes of June 18, 1990, the Fire District Board minutes of
June 12, 1990, and the Downtown Association minutes of May 30, June 5, 26,
and July 3, 1990. The motion passed unanimously.
0026 Administrator Quinn reminded the Council of a Budget Committee Meeting
scheduled for Tuesday, July 10th, 7:00 p.m.., in the City Hall Council
Chambers.
0035 CHAMBER OF COMMERCE REPORT.
Floyd Leonhardt, represent the Woodburn Chamber of Commerce, briefly
reviewed the Crazee Days activities scheduled for July 12 - 14, 1990.
0077 LETTER FROM LEAGUE OF OREGON CITIES RE: PUBLIC UTILITY COMMISSION RULING
ON HOUSE BILL 3000.
The Public Utility Commission recently issued an order which preserves the
first 4% of a privilege tax to be included as an operating expense for
basic access service and any additional privilege tax would be separately
itemized on the telephone bills and paid only by city users.
0103 CARAGOL ETHICS CASE AND REQUEST FOR COUNCIL FINANCIAL SUPPORT.
MINARD/KySER.... remove from the table. The motion passed unanimously.
KySER/MINARD.... deny any part of the legal expenses on Tony Caragol's
request.
Mayor Kirksey stated that she strongly felt that the City should support
him and assist him with the legal expenses incurred.
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Councilor Minard expressed his concerns regarding the Council's inability
to negotiate nor knowledge of what was happening until several months
later. In addition, the appeal was a decision made by Mr. Caragol and he
did not feel that the City should pay the attorney fees.
Councilor Jennings stated that he felt the issue was whether or not City
officials, board/commission members, and city employees can be protected
by legal staff.
Councilor Minard stated that the City has a responsibility to protect its
members, however, information needs to be given to the Council regarding
participation at an early date.
The vote on the motion to deny the legal expenses passed 4-2 with Jennings
and Sifuentez voting nay.
0469 COUNCIL BILL 1230 - ORDINANCE AMENDING ORDINANCE 2043 RELATING TO THE
ASSESSMENT OF COSTS OF THE CLEVELAND STREET.
Council Bill 1230 was introduced by Kyser. The two readings of the bill
were read by title only since there were no objections from the Council.
Administrator Quinn advised the Council that three lots were determined to
be non-buildable after Ordinance 2043 was approved by the Council.
On roll call vote for final passage, Council Bill 1230 passed unanimously.
Mayor Kirksey declared the bill duly passed with the emergency clause.
0532 ACCEPTANCE OF EASEMENTS - CLEVELAND STREET IMPROVEMENT.
The staff recommended the acceptance of utility easements from the
following property owners: Rudolph Medina, Donald & Carol Adelson, and
Orville & Dorothy Krebs.
MINARD/HAGENAUER.... accept the utility easements as recommended. The
motion passed unanimously.
0540 COUNCIL BILL 1231 - RESOLUTION ACCEPTING SPECIAL TRANSPORTATION FUND GRANT
FOR FISCAL YEAR 1990-91.
Council Bill 1231 was introduced by Kyser. The bill was read by title
only since there were no objections from the Council. On roll call vote
for final passage, the bill passed unanimously. Mayor Kirksey declared
the bill duly passed.
0562 COUNCIL BILL 1232 - RESOLUTION ADOPTING TRAFFIC ACCESS MANAGEMENT POLICIES
ON STATE HIGHWAYS.
Councilor Kyser introduced Council Bill 1232. The bill was read by title
only since there were no objections from the Council.
Community Development Director stated that the Dept. of Transportation has
reassessed their time schedule for the improvement of Highway 99E north of
Lincoln Street from 1995 to 1992.
John Detara and Richard Swain, representatives from Oregon Dept. of
Transporation, stated that the agreement before the Council addressses
public accesses onto state highways and reduces the number of private
accesses.
Administrator Quinn stated that not all property owners will be satisfied
with the plan, however, the plan is necessary to expedite the Highway 99E
improvement.
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Floyd Leonhardt, member of the Hwy. 99E Task Force, stated that the
expansion of the highway from 2 lanes to 4 lanes north of Lincoln Street
was a necessity to reduce the congestion in that area.
Jack Bigej, owner of Al's Fruit & Shrub, stated that he had talked to a
majority of the business owners in the affected area and they were in
agreement with the need for the improvement.
Councilor Jennings expressed his appreciation to those citizens who
diligently worked to expedite the improvement project.
On roll call vote for final passage, Council Bill 1232 passed unanimously.
Mayor Kirksey declared the bill duly passed.
1082 INFORMATION SYSTEM PLAN IISP) - COMPUTER SYSTEM REPLACEMENT PROJECT.
Administrator Quinn provided the Council with .a lengthy report on the
proposed computer system for the City which would provide for personal
computer (PC) workstations within each department. A local area network
(LAN) system is recommended to meet the needs of the City rather than a
single microcomputer. The estimated cost for the computer replacement is
$250,000 with financing available through u.S. Bank at 7.5% under a
municipal lease agreement.
Councilor Jennings urged the Council to support the request by staff to
replace the current computer system. He stated that the software firm was
a reputable company located in Washington and the total package for
hardware and software was at a reasonable cost.
JENNINGS/KySER.... recommend approval of the computer system and staff
proceed with drafting of contracts for Council consideration. The motion
passed unanimously.
1562 CLEVELAND STREET PROJECT - REVIEW OF BIDS.
Public Works Director Tiwari provided the Council with a status report on
the Cleveland Street project. He stated that the State Highway Division
had received construction bids from the following contractors: Roy L.
Houck Construction, $593,064.50; North Santiam Paving, $594,399.20; Morse
Bros. Inc., $601,859.50; and Kelley F. White, $675,405.00.
Director Tiwari expressed his concerns regarding the construction costs
and he discussed options available to the Council which included (1)
acceptance of low bid and (2) rejections of bids and re-advertisement in
the spring of 1991. Director Tiwari recommended that the storm drain
improvements be made this year and that the construction bids be rejected
with re-advertisement in the spring with surface improvements completed by
the summer of 1991. Following a brief discussion on the issue,
MINARD/JENNINGS.... approve the low bid from Roy L. Houck Construction in
the amount of $593,064.50. The motion passed unanimously.
1960 COUNCIL BILL 1233 - RESOLUTION AUTHORIZING INTERDEPARTMENTAL BORROWING OF
FUNDS DURING FISCAL YEAR 1990-91.
Council Bill 1233 was introduced by Councilor Kyser. Deputy Recorder
Tennant read the bill in full. On roll call vote for final passage,
Council Bill 1233 passed unanimously. Mayor Kirksey declared the bill
duly passed.
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July 9, 1990
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2079 EXECUTIVE SESSION.
City Administrator Quinn advised the Council that an executive session on
this issue will be rescheduled for another meeting date.
2095 SITE ACTION PLAN - MOBILE HOME SUBDIVISION ON SOUTH HIGHWAY 99E.
Attorney Shields stated that developer Michael Wells had filed an appeal
of the Planning Commission's decision with the City in order to protect
his right to appeal. The Commission included a condition which would
require the Public Works Director and developer to reach an agreement
regarding the roadway within the development.
Public Works Director Tiwari briefly reviewed the water and sewer line
hook-up location to current main lines and the proposal to construct the
street on the south side of the development in phases. There will be a
removable barricade placed on Hawley Street into the subdivision for
emergency vehicle purposes.
A lengthy discussion was held on the Planning Commission conditions and
staff reinterated that the subdivision conditions and agreements go with
the property in the event the current developer sells the property.
Tape 2 It was the consensus of the Council not to call a public hearing on this
issue at this time.
0179 CANVASS OF BALLOTS - JUNE 26. 1990 SPECIAL ELECTION.
Certified election results from Marion County were as follows:
Yes votes - 1,808; No votes - 1,487; Overvotes - 2; and Undervotes - 3.
KYSER/HAGENAUER.... accept the tally of votes as certified by the Marion
County Elections Division. The motion passed unanimously.
0193 Councilor Kyser suggested that the Budget Committee move forward in
submitting a tax base to citizens in November.
0215 Councilor Sifuentez stated that two groups of concerned citizens will be
meeting on July 19th at the Community Center and she urged Council and
staff members to attend the meeting.
0276 Councilor Kyser questioned the procedure to follow in advising city staff
of low hanging branches obstructing stop signs.
Public Works Director Tiwari requested that citizens call the Public Works
Dept. and service requests are forwarded to the Street Department for work
assignments.
0300 Councilor Steen questioned the status of the business registration issue.
Administrator Quinn stated that he would set up a meeting with Council and
Chamber of Commerce representatives.
0324 Councilor Minard stated that the concerned citizen's group would like some
additional information from the City as to placement of neighborhood watch
signs in their area and who is going to pay for the signs.
He also stated that he did not support the proposed tax base suggested
that the passage of the one-year operating does not necessarily mean that
a tax base would receive the same support by the voters.
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In reference to the staff report regarding the resignation of the Finance
Director, he suggested that a Certificate of Appreciation be presented to
Carolyn Murray for her service to the City.
Councilor Minard informed the Council that the Housing Rehabilitation
award program will be held on August 26th at the Settlemier House.
He also suggested that recognition awards be given to Drums of Fire, Inc.
for the Drum & Bugle Corp program and to the Jaycees for their efforts in
in providing the July 4th Fireworks display.
0458 ADJOURNMENT.
The meeting adjourned at 9:16 p.m..
APPROVED ~fJ~0
NAN Y A. K. SEY, Mayor
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ATTEST / . .yy7.;:?/./}.t-/ c...&f---?-~
Mary Tenna , Deputy Recorde
City of Woodburn, Oregon
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