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Minutes - 07/23/1990 -, COUNCIL MEETING MINUTES July 23, 1990 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 23, 1990. 0003 CONVENED. The Council met in regulatr session at 7:30 p.m. with Council President Jennings presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Hagenauer Jennings Kyser Minard Sifuentez Steen Absent Absent Present Present Present Present Absent Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park & Recreation Director Holly, Library Director Sprauer, Deputy Recorder Tennant 0024 MINUTES. MINARD/KYSER... approve the Council workshop and regular meeting minutes of July 9, 1990; and accept the Woodburn Downtown Association minutes of July 12 and 19, 1990. The motion passed unanimously. 0046 The Budget Committee will meet on August 2, 1990, 7:00 p.m., in the City Hall Council Chambers for the purpose of discussing a proposed tax base election in November and to hold a public hearing on a supplemental budget for fiscal year 1990-91. 0056 LETTER FROM DRUMS OF FIRE. INC. -- PRESENTATION OF AWARD. A letter from Drums of Fire, Inc. was received by the Council expressing their appreciation to the Council and Parks Department staff for their assistance to the organizers of the Drum and Bugle Corp show at Legion Park. Councilor Minard presented an award to members of Drums of Fire, Inc. for their contribution to the community in organizing the show. Accepting the award were members Larry Kriegshauser, Lee Vetter, Clyde Speaks, and Bruce Thomas. 0125 PRESENTATION OF AWARD TO WOODBURN JAYCEES. Councilor Minard also presented a placque to the Woodburn Jaycees for their contribution towards a successful July 4th celebration within the community. Brian Sjothun, Jaycee President, accepted the award on behalf of the organization. Page 1 - Council Meeting Minutes, July 23, 1990 COUNCIL MEETING MINUTES July 23, 1990 TAPE READING 0169 LETTER FROM MICHAEL WELLS RE: DEVELOPMENT FEES. Administrator Quinn read the letter from developer Michael Wells requesting the Council not to increase development fees during the next three years so costs associated with the proposed development would not escalate during the construction period of each Phase. 0225 Larry Kreigshauser briefly stated that he had recently attended two shows in California and received a stamped T-shirt with a map of the states listing the locations where the Drum & Bugle Corp shows had been held, which included Woodburn. 0242 Michael Wells, representing Wells Development Group, requested the Council to consider the formation of a Local Improvement District for infrastructure improvements south of Woodburn along Hwy. 99E. In regards to development fee rates, he requested that development fees not be increased for his particular project during the next three years which would allow him to more accurately assess the estimated cost of the development. Public Works Director Tiwari stated that he would bring a staff report to the Council to request Council authorization to proceed with an engineering report on the Local Improvement District (LID). He also stated that he had submitted a letter to Mr. Wells briefly stating that there were no guarantees on development fees since it is a legislative action. In addition, he advised him of required plant modifications which will require an increase in fees, however, the amount of increase is unknown at this time. Director Tiwari also advised the Council that in July 1991, the State will require the City to justify our development fees and regularly review those fees. The current fees have been in place for approximately 10 years. 0456 PUBLIC HEARING - SIGN ORDINANCE. Mayor Kirksey declared the public hearing open at 7:46 p.m.. Community Development Director Goeckritz reviewed the Planning Commission's recommendations to make amendments to specific sections of the existing sign ordinance. Major revisions involved (1) deletion of the registration fees for sign contractors, and (2) flexibility and administrative discretion in approving permits. 0756 Terry Sandblast, ACME Communications Inc., expressed concern regarding language in the proposed ordinance which includes standards that would prohibit billboards, however, billboards are not listed on the prohibited list in Section 8. Even though administrative decisions in granting a permit is a variance process within specific standards of the proposed ordinance, he suggested that the Council direct the Planning Commission to study specific standards which would regulate billboards. The Council questioned the staff on the issues of administrative discretion and off-premise signs. Following a brief discussion, the public hearing was closed at 8:08 p.m.. Page 2 - Council Meeting Minutes, July 23, 1990 -'- COUNCIL MEETING MINUTES July 23, 1990 TAPE READING 1081 MINARD/SIFUENTEZ... direct staff to remand the proposed ordinance back to the Planning Commission for specific review of the billboard issue. The motion passed unanimously. 1158 COUNCIL BILL 1234 - RESOLUTION RENEWING LEASE AGREEMENT FOR SENIOR SERVICES MEALSITE LOCATION. Council Bill 1234 was introduced by Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1234 passed unanimously. Council President Jennings declared the bill duly passed. 1194 COUNCIL BILL 1235 - RESOLUTION AUTHORIZING BO~ROWING OF FUNDS DURING FISCAL YEAR 1990-91. Council Bill 1235 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1235 passed unanimously. The bill was declared duly passed. 1214 COUNCIL BILL 1236 - RESOLUTION AUTHORIZING A LIMITED POWER OF ATTORNEY TO PAY FOR CLEVELAND STREET ROAD IMPROVEMENTS. Councilor Kyser introduced Council Bill 1236. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1236 passed unanimously. Council President Jennings declared the bill duly passed. 1266 COUNCIL BILL 1237 - RESOLUTION APPROVING COMPUTER HARDWARE AGREEMENT WITH BUSINESSLAND. INC.. Council Bill 1237 was introduced by Kyser. Administrator Quinn distributed copies of the hardware purchase agreement in the amount of $132,854.79. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council Bill 1237 was declared duly passed. 1523 COUNCIL BILL 1238 - RESOLUTION APPROVING COMPUTER SOFTWARE AGREEMENT WITH EDEN SYSTEMS. INC.. Councilor Kyser introduced Council Bill 1238. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1238 passed unanimously. Council President Jennings declared the bill duly passed. 1555 COUNCIL BILL 1239 - RESOLUTION APPROVING AGREEMENT WITH IBM FOR INSTALLATION MANAGEMENT SERVICES AND CONFIRMING THE PRIOR SIGNING OF SAID AGREEMENT BY THE MAYOR. Council Bill 1239 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. Page 3 - Council Meeting Minutes, July 23, 1990 COUNCIL MEETING MINUTES July 23, 1990 TAPE READING 1588 COUNCIL BILL 1240 - RESOLUTION APPROVING AGREEMENT WITH IBM FOR CABLE MANAGEMENT SERVICES AND CONFIRMING THE PRIOR SIGNING OF SAID AGREEMENT BY THE MAYOR. Council Bill 1240 was introduced by Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1240 passed unanimously. Council President Jennings declared the bill duly passed. 1609 COUNCIL BILL 1241 - RESOLUTION AUTHORIZING THE ACCEPTANCE OF CLEVELAND STREET LID BANCROFT BONDING APPLICATIONS UNTIL AUGUST 10. 1990. Council Bill 1241 was introduced by Councilor Kyser. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. 1638 ADJUSTMENT TO PROPERTY TAX LEVY FOR FISCAL YEAR 1990-91. Due to an administrative rule change through the Department of Revenue, tax base calculations do not allow rounding up to the nearest whole dollar. Under this ruling, the City is only allowed to levy $2,286,718.00 rather than $2,286,719.00 as authorized in Ordinance No. 2042. KYSER/SIFUENTEZ.... reduce the property tax levy from $2,286,719.00 to $2,286,718.00 which reflects the corrected total levy filed on Department of Revenue form LB 50. The motion passed unanimously. 1674 ACCEPTANCE OF UTILITY EASEMENT ALONG EAST CLEVELAND STREET. Staff recommended the acceptance of an 18-inch utility easement from Roselle M. Leyerly whose property is located along East Cleveland Street. MINARD/SIFUENTEZ.... accept the easement as recommended by staff. The motion passed unanimously. 1692 REOUEST FOR SEWER SERVICE - SHALIMAR MOBILE HOME PARK. A letter was received from Shalimar Mobile Park property owner Larry Van Gordon expressing support of the formation of a Local Improvement District to build a sewer line along south Highway 99E for future connection. Administrator Quinn stated that the staff would bring back an engineering report within the next month for Council review. 1767 EXECUTIVE SESSION. MINARD/SIFUENTEZ.... adjourn to executive session to discuss labor negotiations as allowed under ORS 192.660 (1) (d). The motion passed unanimously. The meeting adjourned to executive session at 8:25 p.m. and reconvened at 9:06 p.m.. 1775 CLAIMS FOR THE MONTH OF JUNE 1990. SIFUENTEZ/KYSER... approve June 1990 voucher checks #1400 - 1889 in the amount of $694,773.25. The motion passed unanimously. Page 4 - Council Meeting Minutes, July 23, 1990 -- COUNCIL MEETING MINUTES July 23, 1990 TAPE READING 1809 Councilor Minard expressed concern regarding the proposed one-way traffic flow on Front Street between Cleveland Street and Harrison Street since this type of traffic flow has not worked well in the past. He also stated that there are numerous illegal parking situations in town and he suggested that if another part-time code enforcement officer is needed year round, staff should not hesitate to approach the Council on obtaining additional funds for that position. He also suggested that the Council set priorities on what code enforcement activities should be addressed. Further discussion was held on the subject, however, no action was taken. 2110 Councilor Minard stated that he had attended the July 19th meeting at the Community Center and was impressed with the staff's presentation to rectify situations in the areas in which concerned citizens resided. He also stated that he did not feel that the City parks are an area for the homeless as reported in the Woodburn Independent. He commended the Park Department for the work being done in the parks. 2287 Councilor Jennings requested that signs prohibiting truck traffic be installed on Lincoln Street between Settlemier and Highway 99E since that particular street is not on the designated truck route. 2333 Councilor Sifuentez stated that she had also attended the July 19th meeting and suggested that the Department Heads continue to listen to the concerns of the citizens. Police Chief Wright stated that officers will be assigned to facilitate community meetings. He also briefly discussed the traffic concerns of citizens and the availability of a radar unit to interested citizens for the purpose of logging license plate numbers of cars that were speeding on a particular street. The Police Department will then send letters to the registered owners of the vehicle advising them that a Neighborhood Watch participant observed their vehicle exceeding the designated speed limit. 2353 ADJOURNMENT. The meeting adjourned at 9:37 p.m.. APPROVED Nancy A. ATTEST ~~ E,~ Mary Ten nt, Deputy Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, July 23, 1990