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Agenda - 11/12/1991 AGENDA WOODBURN CITY COUNCIL TUESDAY. NOVEMBER 12, 1991 . 7:00 PM 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. City Council minutes of October 28. 1991. B. Planning Commission minutes of October 24. 1991. C. Recreation & Park Board minutes of October 19. 1991. D. Ubrary Board minutes of October 23. 1991. 4. APPOINTMENTS AND ANNOUNCEMENTS A. Finance and Municipal Court Departments open house - Friday November 15, 1991 - 3:00 - 4:30 p.m. 3A 38 3C 3D B. Cable Television Advisory Committee meeting Nov. 13.7:00 P.M. Council Chambers, City Hall. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 6. COMMUNICATIONS A. Written - None 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. PUBLIC HEARINGS 9. TABLED BUSINESS Page 1 - Woodburn City Council Agenda - Tuesday, November 12, 1991. 10. GENERAL BUSINESS A. Council Bill No. 1348 - Resolution authorizing submittal of tax financial needs report to Marion County. 10A B. Council Bill No. 1349 - A resolution authorizing a supplemental agree- ment with State Highway Division for improvements to Hwy 214. Council Bill No. 1350 - A ~~M~~ ~stablishing processing fees for certain Marion County permits. 10B C. 10C D. Oregon State Highway Division representative to discuss traffic issues. E. Request for permission to remove a tree at 1164 N. 3rd. St. 10E 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. System development fund expenditure philosophy - Recreation and Park Department. C. Monthly report (October, 1991) - Building Activity. 15A 15B 15C B. Quarterly report (July 1 - Oct 31, 1991) - Code Enforcement. 16. MAYOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 . Woodburn City Council Agenda, Tuesday. November 12, 1991. 34 COUNCIL MEETING MINUTES October 28, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 28, 1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0018 ROLL CALL Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: Public Works Director Tiwari, Community Development Director Goeckritz, Park Director Holly, Police Chief Wright, Finance Director Gritta, City Recorder Tennant. 0017 MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 14, 1991; and accept the Museum Advisory Committee minutes of October 9, 1991. The motion passed unanimously. 0026 The following meeting dates were announced by Mayor Kyser: November 12, 1991, 6:00 p.m. - City Budget Committee meeting; November 12, 1991, 7:00 p.m. - rescheduled meeting date for City Council; November 13,1991,7:00 p.m. - Cable Television Advisory Board meeting. 0054 Gwen Biggs, representing the Woodburn Comeback Campaign Committee, invited the public to participate in the First Birthday Party Celebration sponsored by the Committee. The event will be held on November 7th, 6:30 p.m., in Settlemier Park. She also requested that the new City Administrator and Code Enforcement Officer attend one of the Committee's future meetings. 0097 Dave Valencia, representing the Woodburn Chamber of Commerce, advised the Council of a series of Human Resource meetings for local employers. The first meeting is scheduled for November 5, 1991 regarding the impact of the Americans with Disabilities Act. He also stated that the Chamber is circulating a Page 1 - Cdunci~ Meeting Minutes, October 28, 1991 11 .311 COUNCIL MEETING MINUTES October 28, 1991 TAPE READING petition for the support of the Tuckwilla project which goes before the County Board of Commissioners next month. 0205 COUNCIL BILL 1344 . RESOLUTION ENTERING INTO A COMPUTER SOFTWARE AGREEMENT WITH NEW WORLD SYSTEMS CORP FOR ENHANCED 9-1-1 DISPATCH. (Tabled from October 14,1991 meeting) HAGENAUER/JENNINGS.... remove Council Bill 1344 from the table. The motion passed unanimously. Council Bill 1344 was reintroduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. .. - - Councilor Jennings stated that he did not object to usage of the title North Marion 9-1-1, however, the contract is with the City of Woodburn and the contract should so state. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1344 duly passed. 0258 COUNCIL BILL 1345. RESOLUTION ENTERING INTO A COMPUTER HARDWARE AGREEMENT WITH IBM FOR ENHANCED 9-1-1 DISPATCH. Council Bill 1345 was introduced by Hagenauer. City Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1345 duly passed. 0300 COUNCIL BILL 1346. RESOLUTION ENTERING INTO A HARDWARE MAINTENANCE CONTRACT WITH PERSONAL TOUCH COMPUTING FOR GENERAL CI1Y COMPUTER EQUIPMENT. Councilor Hagenauer introduced Council Bill 1346. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1346 passed unanimously. Mayor Kyser declared the bill duly passed. 0375 COUNCIL BILL 1347 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY FUNDS. Council Bill 1347 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared the bill duly passed. 0401 CONTRACT APPROVAL. HIGHWAY 214/WOODLAND AVENUE SURVEY WORK. Public Works Director Tiwari stated that survey work is required prior to the submittal of final improvement plans to the State in January for the widening of Page 2 - Council Meeting Minutes, October 28, 1991 34 COUNCIL MEETING MINUTES October 28, 1991 TAPE READING Highway 214 to accommodate a turn lane for HWI and Woodland Avenue traffic. He requested Council approval of a contract with DeHaas & Associates in the amount of $10,800 which will be a project cost under the State loan/grant program. The widening project is scheduled for completion next summer. JENNINGS/FIGLEY... accept the recommendation of staff and authorize the contract with DeHaas & Assoc. for $10,800. The motion passed unanimously. 0470 Councilor Jennings requested that the 9-1-1 Center, along with other city departments, be required to use authorized City letterhead when corresponding with other agencies or potential contractors. . - JENNINGS/GALVIN... all correspondence be written on aUthorized City of Woodburn stationery. The motion passed unanimously. 0544 SITE PLAN. EAGLES LODGE ADDITION. No action was taken by the Council on the Planning Commission's approval of the Eagles Lodge site plan application. 0550 PUBLIC WORKS DEPARTMENT. PROGRESS REPORT. Public Works Director Tiwari briefly reviewed the report and advised the Council that the construction projects in the vicinity of 1-5/Woodland Ave. (street extension and storm drain installation) have been completed and the sanitary sewer bore under 1-5 is approximately 40% complete. In addition, the storm drain installation relating to the K-Mart/Bi-Mart project is almost complete with the bore under the railroad being the only work yet to be done. INDUSTRIAL PRE-TREATMENT NON.COMPLlANCE NOTICE. Director Tiwari also reviewed DEa's non-compliance report and advised the Council that DEa would be issuing a "Notice of Intenf' which requires the City to take appropriate action prior to the next DEa inspection. He stated that by next summer, the City would be in compliance with DEQ requirements relating to the pretreatment program. Additionally, the City's Business Registration program has provided the City with necessary information to monitor the pretreatment program. 0700 Mayor Kyser congratulated Councilor Sifuentez on her recent award as BPW Woman of the Year. The Mayor also informed the Council that the City Hall ventilation system was being cleaned for the first time since the building was constructed. He stated that the amount of dust within the system has shown that the City should clean the system every three or four years in order to maintain a healthy environment. Page 3 - Council Meeting Minutes, October 28, 1991 .311 COUNCIL MEETING MINUTES October 28, 1991 TAPE READING 0765 Councilor Sifuentez encouraged the Council and general public to visit the Settlemier House and Berry Museum to view the crafts and exhibits at each location. 0800 Councilor Figley expressed her appreciation of the work performed by the Police Department and Code Enforcement Division in making downtown Woodburn a location in which individuals can more freely walk the area without feeling intimidated. 0835 Councilor Jennings questioned the status of a letter receiveq from the AFSCME Union regarding 4/10 work schedules. Mayor Kyser stated that a response would be forwarded to the Union within a few days. Councilor Jennings suggested that the Mayor and a Councilor or staff member attend the Tuckwilla project appeal hearing on November 6th at the Marion County Courthouse. He also suggested that the Council hold a workshop in late November with the new City Administrator to discuss policies and goals. Additionally, Councilor Jennings advised the Council that the State legislature had passed a new law which places responsibility on bartenders for actions which may occur outside the liquor establishment by an individual who had been served alcohol within the establishment. 0982 ADJOURNMEN~ The meeting adjourned at 7:34 p.m.. APPROVED Fred W. Kyser, Mayor ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, October 28, :1991 3~ MINUTES WOODBURN PLANNING COMMISSION OCTOBER 24, 1991 1) ROLL CALL: President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mr. Vallieres Mrs. Warzynski Mr. Park Mr. Scott Mr. Rappleyea Mr. Guerra Mr. Bauer Present Present Present Absent Present Present Present Present Staff Present: Steve Goeckritz. Community Development Director Barbara Sochacka. City Planner Frank Tiwari. Public Works Director Randall Rohman. Public Works Program Manager 2) MINUTES: The Planning Commission minutes of September 26, 1991 were approved as written. The City Council minutes of September 23. 25. 1991 were accepted as presented. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None pcmlO-24.sg/bw 1 ~ 33 5) PUBLIC HEARINGS: None 6) PUBLIC PARTICIPATION PROJECT: A. Traffic mitigation alternatives - West Hayes Staff gave a short synopsis of the history of the traffic mitigation alternatives for West Hayes. Randall Rohman, Public Works Program Manager, stated that West Hayes is the only currently available East-West collector street South of 214 and it should continue to function as it currently does. He described the function of a collector street. He stated that currently the State Highway Department was evaluating improvements to Highway 214. The highway department has concerns about the lack of East-West collector streets off of Highway 214. He felt that now was not the time to block or restrict traffic flow on the only collector to the South of Highway 214. He talked about the traffic counts that were taken in the area from September 25 until October 2, 1991. He talked about the concern, from a safety point of view, for the lack of sidewalks in the West Hayes area. Mr. Tiwari, Public Works Director, stated that the City and the State Highway Department have been working to coordinate and solve the city's traffic problems. Staff read two letters into the record. The first was to Mrs. Barbara Lucas from Kenneth H. Husby, State Highway Region II Engineer stating his concern of impeding traffic on West Hayes. The second was to Commission President Johnson from Commissioner Park. Barbara Lucas, 214 E. Clackamas Circle, stated that the only thing lacking was that all the Oregon Way and Hayes Street area feel that the Commission and the Council made a mistake when they sited the Wal-Mart store without the taking into consideration the neighborhood streets. She stated that all the neighborhood wanted was some traffic control. Commissioner Warzynski asked if the Task Force has discussed the responsibility of the cost of the traffic diverters. She stated that as the town grows the traffic grows all over the city. She also stated that she felt sidewalks were needed in the West Hayes area. pcmlO-24.sg/bw 2 pcrnlO-24.sg/bw .3G- Mrs. Lucas answered that it was discussed that Mure developers of the land south of Wal-Mart would bear the cost of the diverters. She stated that Mr. Tiwari told the neighborhood that sidewalks, no parking signs and a bike path could be put on West Hayes. She felt that this would widen the street and make it more inviting for more traffic. Commissioner Guerra told Mrs. Lucas that he felt that there was very little choice at the present time to restrict traffic off of West Hayes and direct to Highway 214 without creating more of a traffic mess. He stated that West Hayes would have to be used in some manner. Mrs. Lucas asked what the residents could do to help get a new East-West road put in. There was some discussion on the year Hayes Street was classified as a collector street. Ullian Rider, 2279 W. Hayes, reported that at 4 a.m. that morning a semi- truck went down Hayes Street. She stated that it was very loud. She asked if it would have done any good for her to call the police. President Johnson answered yes, the truck driver was in violation of city ordinance and had no business being on a residential street. Keith Woolen, 259 W. Clackamas, stated that this was a busy street. He stated that 248 cars per day, according to the staff report, used this street. He stated that this was quite different count than what he and his friends leisurely counted. He stated that they counted every car that entered Hayes Street from every direction. He stated that 2500 was what they observed, this coincides with the traffic counters. He apologized to staff for being hard on them. He stated that he didn't know until recently that there was a contract that staff was directed to follow. He stated that he hoped this was legal as it doesn't follow Tom McCall's plan when he instituted the Oregon Land Use Planning Procedures. He stated that he believed that with a few changes and additions this project could be beneficial to the City of Woodburn, Senior Estates and the developers themselves. He stated that according to his figures about 30% of all traffic going to this shopping center would be using Hayes Street. He stated that according to his figures, the shopping center plus single and multifamily residents would generate 9240 trips a day. Thirty percent of these plus the 2500 cars now using Hayes Street would amount to 6500 cars per day. He commented on the letter to Mrs. Lucas from Mr. Husby. He stated that a new East-West road could be built simply by connecting Parr Road to Frontage Road. This is a distance of only 900 feet. It should be built by the developer. He 3 pcmlO-24.sg/bw 3~ discussed the traffic situation on Hayes with the connection of Parr Road and Frontage Road. He made comments on the negative effect of spot zoning. Staff stated that Mr. Woolen's proposal was in concurrence with Planning Commission's recommendation to another developer in the area. Mr. Brown, 2242 W. Hayes, that it was his understanding that Hayes Street never went through until the Estates went in. He stated that if the laws were enforced on Hayes Street, he believed that there would not be a traffic problem. Monique Wetten, W. Clackamas, stated she thought that there was a misunderstanding that they wanted to isolate their street from other streets in Woodburn that need help. She stated that there was a deliberate plan to direct traffic to Hayes Street from this new development. She stated that there seems to be one entrance. . - Staff answered that there were two, Stacy Allision and W. Hayes. Ms. Wetten stated that anyone who lives east of the store would be using Hayes Street to get to the development. She commented on the agreement signed by the mayor between the developers. She stated that it was deliberately designed to dump the traffic into Hayes Street. She stated that it should be a high priority to seek out a new East-West Road. Paul Smith, Oregon Way, stated that he fully agreed with what Mr. Woolen said. He stated that this problem didn't exist until the City agreed to open up a shopping center in this area. He commented on the statement in the memo to the Community Development Director about Hayes Street continuing to function as it does now. He stated that is what is wanted. The city is the one who wants to change it by loading it up with traffic. President Johnson asked if there was anyone else who wished to speak. There were none. He then asked if there were any questions from the Commission. Commissioner Vallieres stated that he believed there were things that could be done to slow down the traffic. Commissioner Warzynski stated that it was zoned Commercial along 1-5. It didn't matter who developed the area it would be commercial. 4 I' pcmlO-24.sg/bw 3iJ Staff stated that no matter what development takes place, it would be a Planning Commission directive to any developer to divert traffic to the south to Parr. Betty Stuchlik, Oregon Way, asked if there was another plan, why didn't staff develop this plan instead of using Hayes Street. Staff answered that this was the plan. President Johnson stated that the development has to happen before the infrastructure happens so that the city doesn't have to absorb any of the cost. The developer would have to incur all of the cost. Staff stated that the City required the developer to put in all the streets. Keith Woolen stated that if the connection to Parr Road was in the working at the beginning why is it not in the contract. . . Staff stated that he wanted to clarify the contract. It is an agreement between the developers and the City for the infrastructure improvements for that area. All of the cost would be on the developers. There was some further discussion on the reason for the Parr Road connection not being in the contract. Mrs. Lucas stated that this agreement was for the property North of Hayes Street, the proposal for the property South of Hayes Street has been withdrawn. Mr. Tiwari stated that it is City policy to require the developer to pay for all improvements from one end of the property to the other. He stated that the contract being discussed will cover all the property in the area so the city will not be responsible for any of the cost. Mrs. Lucas stated that what Ms. Wetten was concerned about was that the development agreement excludes the road that was meant to drain that traffic away from Wal-Mart up to Evergreen. It lets people just come down Hayes. She hasn't seen any thing about any other road. Mr. Tiwari discussed the other road that are proposed to be built or completed by the developer. Mr. Woolen asked Mr. Tiwari if the paving of the 900 feet would have to wait until the area south be developed. 5 pcm 1 0-24.sg/bw 3~ Staff answered no. Commissioner Bauer stated that he wished to have the public portion of the meeting closed. President Johnson asked if there was any further comments from the audience. John Taylor, 3202 W. Hayes, stated that it seemed to be cut and dry that nothing was going to be changed about Hayes. He asked if any of the items for slowing traffic, etc. would be carried out. Staff stated that it was the choice of the Commission if these items would be done. He stated that the Commission would make it's recommendation to the City Council. President Johnson closed the public part of the discussion asked if there was any discussion from the Commission. Commissioner Vallieres made the motion for Mr. Rohman and Mr. Tiwari to work with the City Council to put up stop signs and pedestrian signs to make traffic aware of the situation on Hayes Street. Commissioner Warzynski seconded the motion for discussion. President Johnson asked Mr. Tiwari if it was feasible for stop signs to be located on each side of the golf cart crossings. Mr. Tiwari answered that stop signs were not designed to slow down traffic. Speed signs were meant for this purpose. Police patrols enforce these speed limits. He did feel that it would be proper for some type of sign to warn traffic of the crossings. He stated he felt that sidewalks were important for safety. Commissioner Bauer commented that he would like for at least the next 12 months city staff follow through on the option #2 which would put into place the mitigators at the golf cart crossings. He stated that the other element regarding Hayes Street. President Johnson asked Commissioner Vallieres to withdraw his motion so the Commission could come up with specific recommendations. Commissioner Vallieres withdrew his motion. 6 pcmlO-24.sg/bw 323- Commissioner Warzynski withdrew her seconding of the motion. Commissioner Bauer made the recommendation to 1) put in temporary mitigators at the golf cart crossings. 2) continue the work that Mr. TIWari outlined that the city. county, state and federal government are working on for the long range plan for the streets and roads in Woodburn. Commissioner Vallieres asked if these mitigators would be temporary . Commissioner Bauer stated that he felt that if these mitigators were placed temporarily then the residents could see and feel what the use of the these mitigators will do. President Johnson stated that he would like to see added to the recommendation for a sidewalk for Hayes in Front of Neme Muir School. Commissioner Warzynski stated that she recommended the Commission go along with the Public Works Managers suggestions for Hayes Street. Commissioner Guerra stated that it has been raised in the testimony about increased police patrol and he believed that this would help to slow people down. He stated that he felt Commissioner Bauer's recommendations are feasible for what we have at this time. Commissioner Bauer made the motion for 1) temporary traffic mitigators at the golf cart crossings. 2) City and staff continue their efforts for development of a belt line type of road system on long range plans. Commissioner Vallieres seconded the motion. There was some discussion on the difference between mitigators and diverters. the size of the road and signs usage. Commissioner Vallieres withdrew his second to the motion. Commissioner Rappleyea seconded the motion. President Johnson stated that he would like to see added to the motion. more sign usage. sidewalks and more police patrol. A vote was taken and the motion failed 3-yes, 4-no. 7 3~ Commissioner Warzynski made the motion to treat Hayes Street as recommended by the Public Works Program Manager to function as it currently does, but to ask for increased police patrols and in the Mure include the belt line plan and sidewalks along Hayes Street. Commissioner Guerra seconded the motion. There was some discussion on who and how the sidewalks would be paid for. A vote was taken and the motion failed 3-yes, 4-no. President Johnson made the motion to 1) put the temporary mitigation devices at the golf cart crossing, 2) sidewalks on the south side of the street, 3) request staff to review all possible signage, 4) request additional police patrols and 5) continue to work toward the belt line concept. Commissioner Bauer seconded the motion. The motion passed, 5-yes, 2-no. 7) REPORTS: A. Country Acres (Exclusive Mobile Home Subdivision) - Policy Staff stated that now that a manufactured home is now allowed to be placed in any subdivision some one has come to staff wanting to built a stick built home in a manufactured home subdivision. The City Attorney has elected to leave it up to the Commission. There was some discussion of agreement with the request as long as the standards were equal. Staff asked the Commission for some direction in order to take action on this request. Commissioner Scott made the motion that stick built homes be allowed in mobile home subdivision as long as they are compatible on a square foot basis. Commission seconded the motion. The motion passed. pcmlO-24.sglbw 8 Staff asked the Commission if that during the months of November and December the Planning Commission meetings be held in the second weeks of these months. The Commission members approved. 8) ADJOURNMENT: pcmlO-24.sg/bw There being no further business the Planning Commission meeting adjourned. 9 3p 3~ MINUTES WOODBURN RECREATION AND PARKS BOARD SPECIAL MEETING PARK TOUR/MEETING SATURDAY, OCTOBER 19, 1991 MEMBERS PRESENT: Andy Yanez, Barbara Rappleyea, David Ott, Lynda Hamilton, Sue Fo-Fana Dura, Larry Watson and Jack Mitchoff Staff Present: Director Nevin Holly, Secretary Shirley Pitt. Parks Superintendent John Pitt. The meeting was called to order at the Club Cafe where the Board met for a brief breakfast meeting prior to touring Woodbum Parks. PARK TOUR Bur1ingham Park The Tour began with Burlingham Park where it was the unanimous consensus of the Board that irrigation was needed. This site will be improved during the coming year with walkways, restrooms and additional playground apparatus. Centennial Park The Board was in agreement that this 25 acre Park will become a major attraction in Woodburn upon its comple- tion. A well will be a top priority in this Park. Settlemier Park Since the Woodburn Parks System was initiated Settlemier Park has been a major Park in Woodbum. It is the home of the Swim Pool, Tennis Courts and ballfields. It has a covered area, playground apparatus, half court basketball area and picnic facilities. M. the time of the tour youth soccer was in full swing. This park needs additional recreational facilities, additional soccer facilities and a new covered picnic shelter. A sand Volleyball court would be a valuable addition to this area. Underground irrigation is one of the top priorities in this park. The development of Centennial Park will help keep the traffic out of this area and assist greatly with maintenance. Hennanson 1-11-111 This acreage accommodates immediate neighbors of the park and offers children a place to play. It was sug- gested that the name of Hermanson 1 be changed to Spider Park, as that is how it is known throughout the neighborhood. This matter will be followed up at a future meeting. Greenway areas were discussed in relation to these parks. Meadowvale Area While not a park this area was viewed as a possible addition to the Park System. No recommendation was made. Nelson Park This little neighborhood park located in the Greenview area is a favorite of children in the area. There is a backstop and several playground apparatus. Irrigation and additional playground equipment is needed. N. Front Street This small area is used by children in the area. It's landscape and because it located in a flood plane area does not lend to heavy use. Wyffle Park This park is located right in the middle of town and does not get much use. It is in the flood plane and floods every winter. l' 11'" 3e Legion Park Legion Park is the second major Park in Woodbum. It is the home of Woodburn Bulldogs, Drum and Bugle Corps and Mexican Resta. The Jaycees hold their annual 4th of July Pancake Breakfast in this park every year. Larry Kreighauser has been working with the Parks mainenance in putting in sidewalks, handicapped ramps and rails and posts in for additional bleachers. The Parks/Jaycees building is also located in this park. The building is 2J 3rds completed and needs additional funds in order to complete. The Board was impressed with the new side- walks and handicapped ramp. A half court basketball court and sand volleyball court would be a valuable asset to this park. It gets heavy use in spring, summer and fall. Legion Field is the home of the Woodburn Bulldog Football Team, adult softball,little league baseball, soccer and baseball are played at Legion. Centennial Park would also greatly decrease this use and assist in the maintenanc and upkeep. The land is virtually landlocked and cannot be added to. Senior Estates Irrigation was installed in the park over a year ago. Also, horseshoe pits were put in and receive continuous use. This park located in the Senior Estates area is used exclusively by the residents of Senior Estates. Use has increased dramatically after the installation of irrigation. Cowan Park The Parks crew is assisted by the French Prairie Rose and Garden Club who plant and weed. This park is one of Woodburn's prettiest with roses and annuals blooming continually during spring, summer and fall. This area also has irrigation and reflects that in its beauty. . - Ubrary Park This area has never been established as a Woodburn Park however is maintained by the Parks Department, along with City Hall and 214 Roadside. library Park would benefit greatly from underground irrigation. It gets heavy use by downtown office workers and library users during the summer months. Locomotive Park This small area is the home of Engine 1785 Steam Engine which is owned by the City's Parks Department. The Engine is mostly maintained by a very dedicated group of Steam train enthusiasts who spend almost every weekend painting and working on the engine. Parks furnishes paint and supplies and they do most of the work. Parks Maintenance Area It was the unanimous consensus that the Maintenance Division needs a maintenance area. The shop area is on Public Works land and the buildings are in dire need of repair. The roof leaks every winter and no amount of repair seems to fix it or make it habitable. The possibility of having the Maintenance Shop at Centennial Park was discussed. At the end of the tour the Board met at the Community Center to discuss prioritizing of System Development. Funds. Director Holly had presented them with a list of 30 projects that he felt were needed and would enhance the Parks System. After lengthy discussion and consideration the following list was presented as top priority. 1. 2. 3. 4. 5. 6. 7. 8. 9. ' 10. 11. 12. - 3G 13. Mill Creek Greenway Project 14. Miniature Golf Course 15. Settlemier Park Multi-Play Apparatus 16. Legion Park Jaycee Concession Completion 17. Legion Park Under Stadium Concession Stand 18. Concession Stand at Settlemier Park 19. Legion Park Sand Beach Volleyball Courts 20 Settlemier Park Sand Beach Volleyball Courts 21. Legion Park Electrical and Security 22. Settlemier Park Picnic Shelter 23. Settlemier Park Full Court Basketball Courts 24. Legion Park Play Apparatus 25. Hennanson Park Play Apparatus 26.' Front Street Park Play Apparatus 27. Legion Park HaU Court Basketball Courts 28. Hennanson Park Half Court Basketball Courts 29. Front Street Park Half Court Basketball Courts 30. Nelson Park Baseball Field Construction 31. War Memorial Pool Renovation Director Holly will review this list, check with System Development Analyst Don Gaynor. regarding which of these projects could or would be funded under this program and send revised list to the Board for discussion at their next meeting. Jack Mitchoff asked that the Board consider putting a driving range at Centennial Park. He feels this will be a revenue generating program and cost the Department virtually nothing. This will be checked into by the Director. The possibility of selling, trading or developing the Glatt Property was briefly discussed. Meeting adjourned at 1 :15pm. -= 3D MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DP.TE: ROLL CALL: October 23. 1991 Phyllis Bauer - Present Joan Flamer - Excused Gloria Predeek - Present Jean Weatherill- Present Jan ZyryanoTT - Absent STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis order at 12:02 PM. SECRETARY'S REPORT: DIRECTOR'S REPORT: OLD BUSINESS: j'-/>),- .. c.... " ,_ , - , ....../..:." -...:...,....J I / Bauer called ~h~ meeting to The monthly Board minutes oT September 25, 1991 were approved as submitted. Monthly Statistics: selT-explanatory. The monthly statistics were Activities: A list oT activities was distributed to the Board. The Blazers and Avia are sponsoring a Basic Reading Fitness program through November 15. Students may obtain Bonus Point Tickets Tor reading at the library to be returned to the school. The Marion County Librarians' meet1ng~ will be held in Gervais in November. Book Detection System: Linda has prepared the invitation to bid Tor the book detection system. The bid will be advertised in the Journal o~ Commerce to be closed November 20. Budget: Linda reported that she mentioned in a Department Heads Meeting the return oT some of the extra tax Tunds to the library's budget as indicated by the previous City Administrator. The Library Board Telt Mike Quinn promised this would be possible iT additonal taxes were received, since there were drastic cuts in the library's budget. However, this was met with disTavor. New Board Member Nominations: Joan Flomer's second 4-year term will expire December 31, 1991. l' W 3D The Librory Boord opening will be advertised in the Woodburn Independent. The Board will send the applications and their recommendations to the Mayor ~or appointment. The Board was given copies OT the application, By-Laws, and City Ordinance creating the Library Board. Wilsonville Public Library: Linda has been contacted concerning a reciprocal aereement with Wilsonville Public Library. The Board decided this would not be appropriate. Goals and Objectives: Linda distributed the Tirst part oT the evaluation and update OT Goals and Objectives Trom Fall 19B9 and will have the remainder at the next meeting. Next Monthly Meeting Dates: Because oT the Thanksgiving Holiday, the November meeting date was set Tor Monday, November 18 at 12 Noon at the library. Also, the December meeting date was changed to Wednesday, December 11 because oT the Christmas Holiday. This meeting will be held at 12 Noon at Izzies in Woodburn. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 1:10 PM. RespectTully Submitted, ~c4 (~4./~ Judy tore son Recording Secretary Library Board Minutes 10/23/91 2 11 ID4 COUNCIL BILL NO. 1348 RESOLUTION NO. A RESOLUTION AUTHORIZING SUBMITTAL OF THE CITY'S 1992-93 ESTIMATED PROPERTY TAX FINANCIAL NEEDS REPORT TO MARION COUNTY AS PART OF THE LOCAL GOVERNMENT TAX COORDINATION PLAN. WHEREAS, the State legislature enacted Senate Bill 1185 during the 1991 legislative session which requires non-school local governments to cooperatively review financing issues in response to the state-wide property tax limitation measure; and WHEREAS, the Marion County Commissioners are facilitating the county- wide Tax Coordination Plan in response to the legislative requirement and have scheduled a public meeting on December 4, 1991 to receive non-school local government estimated tax revenues for fiscal year 1992-93; and . WHEREAS, the City Budget Committee has reviewed the tax coordination form document and has provided the City Council with sufficient information to complete the required form, now, therefore THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City Administrator is designated to serve as representative and the City Recorder be designated as an alternate to receive notices required under Senate Bill 1185 and represent the City in the development of the tax coordination plan on the scheduled meeting date of December 4, 1991. Section 2. That the Tax Coordination Plan document be submitted to Marion County, pursuant to the direction given by the Budget Committee and City Council, to insure the City's ability to submit tax levy measures to the legal electors of the City of Woodburn during calendar year 1992. Approved as to Form~ .~ / / - 7 - "7 / City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1348, RESOLUTION NO. If IDa COUNCIL BILL NO. 1349 RESOLUTION NO. A RESOLUTION AUTHORIZING A SUPPLEMENTAL AGREEMENT TO CONTRACT 10471 REGARDING THE ROADWAY IMPROVEMENTS TO HILLSBORO-SILVERTON HIGHWAY (HIGHWAY 214) WITH THE OREGON STATE HIGHWAY DIVISION. WHEREAS, the City of Woodburn has entered into an agreement to finance roadway improvements on Hillsboro-Silverton Highway (Highway 214) through State Immediate Opportunity Fund monies; and WHEREAS, the City of Woodburn has determined that those infrastructure improvements are necessary to stimulate economic development for the benefit of the community; and THE CllY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the Oregon Department of Transportation, Highway Division entitled "Supplement Misc. Contracts & Agreements No. 10471," dated October 31, 1991, a copy of which is attached for reference. Section 2. That the Mayor and City Recorder are authorized to sign said supplemental agreement on behalf of the City of Woodburn. Approved as to !orm7'J 7i\J ~0 / /- 7 - 9 / Ity Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1349 RESOLUTION NO. I Df;- October 31, 1991 SUPPLEMENTAL Misc. Contracts & Agreements No. 10471 City of Woodburn 270 Montgomery street Woodburn, OR 97071 Gentlemen and Ladies: The Oregon state Highway Division (state) and the. City of Woodburn, (Agency) entered into Construction-Finance Agreement No. 10471, dated December 4, 1990, concerning construction of the Hillsboro-Silverton Highway at Woodland street, Immediate Opportunity Fund project (project). state and Agency have now determined that the aforementioned agreement, although remaining in full force and effect, should be supplemented by this agreement in order to provide pavement design engineering. Any further reference to the agreement dated December 4, 1990 shall include the following: AGENCY OBLIGATIONS, paragraph 1,which reads... "1. Agency shall, for all portions of project, perform all design work required to produce plans, specifications, and cost estimates. Shall be revised to read... "1. Agency, or its consultant shall, for all portions of project, perform all design work, except pavement design, required to produce plans, specifications, and cost estimates. AGENCY OBLIGATIONS paragraph 6 shall be added as follows... 6. Agency shall, upon receipt of an executed copy of this agreement, forward to State an advance deposit of $2700, which amount is equal to 100 percent of the estimated cost of pavement design for the project. Additional deposits may be required if actual cost is greater than estimated. KEY 05771 A1291018 f' IO/J- SUPPLEMENT CONTRACT NO. 10471 CITY OF WOODBURN STATE OBLIGATIONS paragraph 7 shall be added as follows... "7. state shall, for all portions of project and as an agency expense, provide pavement design engineering for project. Agency shall enter into and execute this agreement during a duly authorized session of its City Council. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the Oregon Transportation Commission on October 17, 1990 at which time the State Highway Engineer was authorized to sign the necessary agreements for and . on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commission. By STATE OF OREGON, by and through its Department of Transportation, Highway Division APPROVAL RECOMMENDED Region Engineer By State Highway Engineer APPROVED AS TO LEGAL SUFFICIENCY Date By Assistant Attorney General THE CITY OF WOODBURN, by and through its City Officials Date By Mayor APPROVED AS TO LEGAL SUFFICIENCY By City Recorder By Date City Attorney Date A12910l8 -2- l /D~ MEMO TO: Woodburn City Council through Acting City Administrator FROM: Woodburn Building Department SUBJECT: Processing Charge on County Permits to defer Cost Incurred by the City DATE: November 5, 1991 As a convenience to City of Woodburn residents. our Building Department processes county plumbing. electrical. and plan review permits. This service relieves city residents from having to travel to Salem to secure these permits. It does, however, require time on the part of the Woodburn Building Department to process this paper work. We are, therefore, requesting approval for a 10% handling charge on all county permits which are processed through our office. During the last fiscal year City staff has processed $44,000 in county permits. The breakdown of this dollar amount is as follows: 1) Plumbing permits 2) Plan review permit 3) Electrical permits $22,329 11,136 6,872 4) Mechanical permits 5) Fleet charge 6) 5% state surcharge $ 652 887 2.200 This amounts to approximately 315 permits which require at least 15 minutes each to process, representing 79 hours or essentially two weeks of our Building Department time to handle Marion County permits. Additionally. there are postage costs and handling time to consider. Therefore. staff feels justified in requesting a 10% handling charge. It should be noted the City of Silverton charges 5% of permit fees. the City of Mt. Angel 25%. and the City of Hubbard charges a flat fee of $10.00 per building permit and a $2.50 charge on all other permits. We project that next year's county permits will increase to $50,000. A 10% handling charge would represent $5.000 to help defer costs incurred in processing approximately 435 county permits. SG:lg SURCHRG.CC I' IO~ COUNCIL BILL NO. I ?;~O ORDINANCE AN ORDINANCE ESTABLISHING AN ADMINISTRATIVE FEE FOR PROCESSING BUILDING PERMITS ISSUED BY MARION COUNTY AND DECLARING AN EMERGENCY. WHEREAS, the City processes plumbing, electrical, mechanical and plan review permits issued by Marion County,and WHEREAS, the City incurs administrative costs in processing these permits, and WHEREAS, the Council finds that some reimbursement should be sought for these processing costs, NOW, THEREFORE THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. An additional administrative fee equal to 10% of the total permit amount is hereby established for the processing of plumbing, electrical, mechanical and plan review permits issued by Marion County. Section 2. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon P:=i~Cil and approval by the Mayor. Approved as to form~ ,ry. /1- 7- '1 ( City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. / ~ t)O ORDINANCE NO. r' ..... )O~ MEMO FROM: City Council through City Administrator Randy Scott, C.E. Tech III ~S TO: SUBJECT: Tree Removal - 1164 N. 3rd St. DATE: November 7, 1991 RECOMMENDATION: It is being requested that the Woodburn City Council approve staff's recommendation to grant the request to remove a street tree (walnut tree) located within the public right-of-way at the above address. BACKGROUND: Mrs. Rosie Chernishoff has recently requested permission to remove a street tree located at the above address. The tree is a walnut species, approximately 100-150 feet in height, and appears healthy. Mrs. Rosie Chernishoff requested permission to remove the tree in 1990. The request was denied for the following reasons: 1. The tree appeared healthy with the normal amount of leaf bearing branches and no apparent disease. 2. Due to the tree's size, the age of the tree may represent some historical value. 3. In the writer's opinion, the tree did not constitute a dangerous or nuisance situation. Since the initial denial, Mrs. Chernishoff claims a walnut fell from the tree and broke a parked car's windshield. She also fears for the safety of her children and, therefore, she is requesting removal of the tree. Staff does not agree with her request for the removal of the tree at city cost. The tree could possibly represent a dangerous situation and a liability to the city, therefore, staff is recommending permission be granted to remove the tree. As per Ordinance #1908, the property owner would be responsible for removing the tree, not the city. Please find attached the letter received from Mrs. Chernishoff. RS:lg Attachment 1164-3RD lr -...~?t0~t~~fftS~ft~:"{::~:?:""'(. :'.'... :;"?:::"':~~)~?:{lf~~~ . t.e E:.. .!.~). :, ,-.- .:.. :... ':'~,.;., . ; 'r" . , ,. ,0# .;.. .f'';'/.. ;,t. . ~_. .": 1164 N. 3rd Street Woodburn, OR 97071 October 14, 1991 - . ..<..... ~. :..~.\',~.~~J.~.:.::..~. .~,:..~.F ., .< ~. .:-;' .....,.. . , .' " ':, ....'..~"..: . ,"",.100' .' . ~.. .. .... :..,..:.f.: ...~ ... ..- . ~'J' !., .~.. ..c:.:! City of l\OoOburn 270 Montganery Street WcxxJburn, OR 97071 ,....,. ;. , ~:; ~ . .-_'~"'~~: "'. ~.'''''' ...'.~~\'t' ", .~ ;..~.';: :',,::- .~ "?~' RE: Reroc>val of walnut tree Dear Randy Scott: I am~requesting the City of Woodburn to reroc>ve a large walnut tree in front of my house. The reason for this request ist hat it has broken a car wind- shield that was parked beneath the tree on city property. If it has the strength to break a windshield, imagine what ti would do to my small four chiloren who always play in the same area of the tree. I feel I am not resIX>nsible for the cracked windshield and would like the City of Woodburn to cover the expense for the replacement of the windshield and removal of the tree. If you have any questions, please contact me or my husband at (503) 982-1152. Thank you. Sincerely, ~~Ch' ~ Ros~e ern~shoff Bane OWner ":'. . ~ .? ms '.. ". '.~~ ".: . ?~: . ...: ... -. .. .'~ -~.. '. ':-=.'::" '_ ._-.':." 'of 1~tlt~~1fF' y ~~I~!~,;'~;~~i,:.;+,; . ,"' ". ....". - ~- . . '''".' " " _ . (fj/ ~ I ,','c' .,.>l~~ +.5j~~f_~~}:~~~.;tii~~~~;.I'\~ . .." ':'t...?r.*,..."...~.::"', ._..~..-'~..."... ./~i!""~""'" .'~ : - -:::.~;~_>_~:~:lv#-::-.?:~i~??'~~:f/;:"" ~i . I::~:!~~~::>>~ ~ . I /5A MEMORANDUM TO: Mayor and City Council FROM: Nevin Holly, Director Woodburn Recreation and Parks Department SUBJECT:' Woodburn Parks (Systems Development Expenditures) Date: November 5, 1991 In light of the new System Development Ordinance which the Woodburn City Council passed on September 9. 1991 , the Woodburn Recreation and Parks Board and Staff have been working on a Systems Development expenditure philosophy as well as a prioritization rating of such expenditures. The Woodburn Recreation and Parks Board have addressed this issue at its July 16, August 13 and September 17th Park Board meetings as well as at a special Saturday Tour and workshop on October 19th. Thorough time and consideration have been given to the SDC issue as both the Board and Staff feel the SDC funds constitute not only a means to deal with immediate needs but also a procedure to realize long term development goals. - The current Capital Improvement Account totals $27,667.76, this includes funds from the old Parks Dedication Ordinance as well as Capital Improvement carry-over funds. These funds do not have the same spending criteria or spending restrictions as the newly adopted Systems Development Ordinance does. These funds are going to be spent on an irrigation system for Burlingham Park and the contracting of a Long Term Woodburn Recreation and Parks Master Plan. The Board and Department feel the irrigation system at Burlingham is essential to maintain our newest park as an attractive and inviting site even in the hot summer months. The development of a Long Term Comprehensive Park Plan is long overdue. Major growth and increased demand on our park system necessitate a Long Term Plan. The last Comprehensive Plan was commissioned and completed in 1978 and is no longer a valid document. The plan will serve as a tool in instrumenting a progressive parks development scenario. Components of this document will be integrated into the cities Comprehensive Master Plan. This project will be contracted to be completed by a consultant who specializes in these types of projects. The devel- opment of the Comprehensive Plan will take from 3 to 6 months and will involve the Parks Board, the Planning Commission and the general citizenry. The completion of this document is strongly supported by the Woodbum Recreation and Parks Board and the Woodburn Planning Commission. Funds that are received after September 9th are gathered under the new Systems Development Ordinance. These funds must clearly meet the spending guidelines as set out by Ordinance. The Recreation and Parks Board has prioritized its current expenditures priority list as they pertain to projects which can be funded by Systems Development Charges. In prioritizing expenditures as they pertain to Systems Development Funds the Board took several variables into account, including: .............-.............,.;: The Recreation and Parks Board and Staff saw many basic short comings in its current parks. The Board sees a need to establish a means of improving existing facilities and to provide a continuing process of up-scaling Woodburn Park Facilities. The System Development Ordinance to a great degree will provide this means. The Board also sees a need for a method of funding long term major projects. The 2 major projects which the Parks Board and staff have identified as critical to the future needs of Woodburn are the development of Centennial Park and the construction of an indoor aquatics center. Although the Systems Development Ordinance would not provide the mechanism alone to develop, for example, an indoor pool facility, it is the Board's hope that these funds will stand as an impetus to further generate interest and funding to make these projects a reality. ISA Page 2 Memorandum Mayor and City Council Woodburn Parks (Systems Development Expenditures) November 5,1991 To illustrate the inability of these funds to generate enough revenue to fund these projects the following illustration is provided: << we were able to generate $50,000 a year in SDC Funds, (which would be more than double our highest yearly level previously accomplished), and maintain these funds for 9 years allowable under the Ordinance, we would have only $450,000 of the cost of a new pool in the year 2000. The cost of the type of facility previously discussed would be in excess of six million dollars at that time. However, the staff and Board feel strongly that these major projects must be initiated and that they should take the Community Lead in doing so. Therefore, the Board voted in October 19th tour and workshop that 50% of all Parks System Development Funds be secured in Long Term Development Accounts with 25% of all funds be identified as Centennial Park Development Fund and that 25% be identified as Aquatic Complex Funds and that these funds be held open for contribution from citizens at large, fund-raising groups, public grants or any other source of contributions. It is again the hope of the Woodburn Recreation and Parks Board that the establishment of these funds will initiate the interest and excitement necessary to accomplish these projects. The Woodburn Recreation and Parks Board and Staff feel strongly that 50% of these funds must be used to improve existing and developing Woodburn Parks. It is imperative the Council realize that this is one of the few identifiable capital sources which will upscale Woodbum Parks. It is my feeling that the lack of such funding in the past has contributed to a less than desirable current park inventory. There are several projects which the Park Board would have placed on this Capital Improvements list and are still identified as Capital Improvement goals, including improvements on Woodburn War Memorial Pool and underground irrigation systems in our parks, however, these projects cannot be funded out of System Development monies. In determining which projects can and cannot be funded out of system development funds I recently met with Consultant Don Ganor and specifically addressed Parks Development Priorities. The following is a summary of the Parks Board and Staff projects which it has identified in priority order. These projects are identified in order of importance, however will not necessarily be expended in this order as some have expense levels which may bot be attainable in a single year, or some projects may have other variables which must be considered. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Recreation and Parks Comprehensive Plan Parks Maintenance Shop Building Restroom facilities at Bur1ingham Park Paved walkways in Burlingham Park Security lighting in Burlingham Park Half court basketball at Burlingham Park Mill Creek Greenbelt Project Multi-play apparatus at Settlemier Park Picnic shelter at Settlemier Park Full court basketball court at Settlemier Park Legion Park play apparatus Hermanson Park play apparatus Front Street Park play apparatus Half court basketball court at Legion Park Half court basketball court at Hennanson Park Half court basketball court at Front Street Park Baseball field construction at Nelson Park II l:rA Page 3 Memorandum Mayor and City Council Woodburn Parks (Systems Development Expenditures) November 5, 1991 There are many projects the Board and Department would like to accomplish which are not currently in the City inventory, therefore are also not expendable under SDC law. For example: the Recreation and Parks Depart- ment would like to install permanent sand beach volleyball courts at Settlemier and legion Parks, but in that we have no current standard (sand beach volleyball courts) we cannot do so. If we were to build 1 standard sand beach volleyball court then additional ones could be added to our Parks inventory system. I point this out also so Council will realize the list is not set in stone and can change at anytime as facilities and philosophy changes in Woodburn. lr MEMO '- J 57:;- ~ TO: Planning Commission and City Council through City Administrator FROM: Community Development Department, Code Enforcement Section SUBJECT: Report - July 1 to October 31, 1991 DATE: November 6, 1991 The Code Enforcement Section responded to or self-initiated 554 cases in 1991 from July 1 to October 30 compared to 431 cases in the same period in 1990 - a 28% increase in activities. 1991 CASES 164 1990 CASES 124 % +/- +32 11 6 +83 76 34 +124 19 15 +27 54 86 -37 3 1 +200 o 1 -100 PUBLIC PROPERTY VIOLATION: These cases include storage of motor vehicles. boats, trailers. abandoned autos. etc. on public st~eet or public property. Vehicles were TOWED due to a violation on public streets or public property. PRIVATE PROPERTY ABATE NUISANCES: These cases include articles on private property labelled as junk. old cars, car parts, miscellaneous debris wood, tires, any type of debris that lessens the aesthetics of the property. HEALTH HAZARD: These cases involved solid waste products (garbage) and other refuse which create a public health hazard and a habitat for rats; also human defecation and open septic tank(s) related to housing problems. LAND USE VIOLATIONS: Involve zoning ordinance violations such as a single family unit being used as a multifamily unit, residential units operating as commercial businesses in a residential zone, traffic safety involving line of sight at intersections. and vehicle(s) being parked on landscaped areas. DANGEROUS BUILDING: Where building or structure has been so damaged by fire, wind. earthquake or flood or has become so dilapidated or deteriorated to become an attractive nuisance to children, vagrants, or migrants affecting public health, etc. INDUSTRIAL WASTE: Was disposed of through the City's storm drain system. 1f .. /5B " 1991 CASES 141 1990 CASES 124 % +/- +14 ANIMAL CONTROL: These include, but are not limited to dogs barking, running at large, vicious and menacing animals, follow up cases on animal control involving cruelty for Woodburn Police Department. Dog licenses sold to the public, dogs released to owners and payments of impound fee~. Related duties involving livestock. CONTRACT CASES % +/- 26 67 -61 OBNOXIOUS VEGETATION: This includes weeds, tall grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties from May 1 through September 30. 12 16 -25 ASSIST OTHER AGENCIES: .- Such agencies as the Woodburn Police Department, Woodburn Fire District, Marion County Health Department, Marion County Housing Authority, Department of Labor and Industries, Accident Prevention Division, and Woodburn Building Department. 38 o o MISCELLANEOUS VIOLATIONS: Public indecency, no merchant's license, peddlers, etc. 554 431 Summary: From July 1 to October 31, 1991 the Code Enforcement Section showed an increase of 28% in violations. Violations involving land use or overcrowding in Woodburn's residential areas shows a -37% reduction from 1990. There were 86 violations in 1990 compared to 54 in 1991. Most recently we have focused our energies on private property violations due to the division manpower increase. The direct goals of the civil organization, city council, and the general public have targeted the increased livability standards for the City of Woodburn through code enforcement. A temporary employee has been added, greatly relieving service demands and allowing all division resources to be targeted toward this goal. Me: 19 JASO.RPT I" IQ~ MEMO TO: Community Development Director FROM: Bob Arzoian, Building Inspector SUBJECT: Building Activity for OCTOBER 1991 DATE: November 4, 1991 OcrOBER 1989 ocrOBER 1990 ocrOBER 1991 No. Dollar Amt No. Dollar Amt No. Dollar Amt New Residence Value 1 $ 80,000 0 $ 0 1 $ 68,500 Multi Family 0 0 0 0 0 0 Residential Adds & Alts 3 22,000 23 99,000 28 112,000 Industrial 0 0 1 40,000 0 0 Commercial Value 1 25,000 5 96,500 2 23,200 Signs, Fences, Driveways 4 4,000 8 47,000 2 3,300 Accessory Structure 0 0 1 2,000 13 85,800 Mobile Homes 0 55,000 19 665,000 35 1,225,000 Demolish 0 0 1 N/C 0 0 TOTAL: 12 $ 186,000 58 $ 945,000 81 $1,517,800 July I-June 30 Fiscal Year-to-Date $ 1.231.163 $ 3.097.000 $ 4.568.456 Robert Arzoian Building Official RS:lg BLDACT10.91 ~