Agenda - 10/14/1991
..
AGENDA
WOODBURN CITY COUNCIL
OCTOBER 14, 1991 - 7:00 P.M.
1.
2.
3.
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
MINUTES
A. City Council minutes of September 23 regular meeting and
Workshop of September 25, 1991.
B.
C.
D.
Planning Commission minutes of September 26, 1991.
Ubrary Board minutes of September 25, 1991.
Woodburn Museum Advisory Committee minutes of Sept. 18, 1991.
3A
3B
3C
3D
4. COMMUNICATIONS
5. ANNOUNCEMENTS AND APPOINTMENTS
A. Proclamation: Community Health Center Week, October 14 - 18, 1991. 5A
6. COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Comeback Campaign
7. BUSINESS FROM THE PUBLIC
(This allows public to introduce items for Council consideration
not already scheduled on the agenda.)
8. PUBLIC HEARINGS
A.
Continuation from 9-23-91 of appeal of Planning Commission road
requirement condition - Pete Cam Subdivision #91-02.
(Please refer to the agenda packet of 9-23-01 for the Planning
Commission record in this matter.)
8A
B.
Transportation Development Program.
8B
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9. TABLED BUSINESS
10. GENERAL BUSINESS
A. Uquor license change of ownership - LaPetite Deli. 10A
B. Council Bill No. 1340 - Resolution amending Res. 1046 to allow for
parking of employee and resident vehicles in lot adjacent to Post Office. 10B
C. Council Bill No. 1341 - Resolution entering into contract with
City/County Insurance for general & auto liability insurance. 10C
o Council Bill No. 1342 - Resolution approving Transportation Development
Program. 100
E. Council Bill No. 1343 - Resolution authorizing 1991-92 Transit Operating
Assistance Grant agreement with State. 10E
F. Council Bill No. 1344 - Resolution entering into computer software
agreement with New World Systems for enhanced dispatch. 10F
G. Acceptance of an easement along east property line of Grace Village
property. 10G
12. APPROVAL OF CLAIMS
A. Approval of claims for month of August 1991.
13. PUBLIC COMMENT
14. NEW BUSINESS
15. SITE PLAN ACTIONS
16. STAFF REPORTS
A. Leaf pick up and disposal program.
B. Building activity report for September 1991.
17. MAYOR AND COUNCIL REPORTS
12A
16A
16B
18. ADJOURNMENT
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COUNCIL MEETING MINUTES
September 23, 1991
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0001 DATE. COUNCIL CHAMBERS, CllY HALL, CllY OF WOODBURN, COUNlY
OF MARION, STATE OF OREGON, SEPTEMBER 23,1991.
0003 CONVENED. The Council met in regular session at 7:00 p.m. with Council
President Jennings presiding.
0012 ROLL CALL
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kyser
Figley
Galvin
Hagenauer
Jennings
Sifuentez
Steen
Absent
Presen~ '
Present
Absent
Present
Present
Present
Staff Present:
City Attorney Shields, Public Works Director Tiwari, Community Development
Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright,
Public Works Manager Rohman, City Recorder Tennant.
0030 Council President Jennings introduced Chris Childs who will assume the duties of
City Administrator on November 1, 1991.
0040 MINUTES.
FIGLEY/STEEN.... approve the Council minutes of September 9. 1991 and the
special Council minutes of September 13, 1991; and accept the Planning
Commission minutes of August 22, and September 12, 1991. The motion passed
unanimously.
0052 LETTER OF RESIGNATION FROM CABLE T.V. ADVISORY COMMITTEE
MEMBER.
Barbara Lucas submitted a letter of resignation from the Cable TV Advisory
Committee effective immediately.
0070 LETTER OF COMMENDATION RE: POLICE OFFICER JAMES SEELEY.
Police Chief Wright read a letter from Lt. Raul Ramirez, Marion County Sheriff's
Office, expressing his department's appreciation for the cooperation extended by
Officer Seeley in clearing a hit and run traffic accident case and locating the
suspect.
Page 1 - Council Meeting Minutes. September' 23, 1991
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COUNCIL MEETING MINUTES
September 23, 1991
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0122 A Council workshop has been scheduled for Wednesday, September 25th, 7:00
p.m., City Hall Council Chambers, to meet with County Commissioners regarding
the 1991-92 property tax bills.
0170 Park Director Holly reminded the Council that West Woodburn park will be
dedicated on October 5th, 11:00 a.m., and renamed to Burlingham Park.
0194 PROCLAMATION - DISABILITY EMPLOYMENT AWARENESS MONTH.
Mayor Kyser issued the Proclamation declaring the month of October 1991 as
Disability Employment Awareness Month. ' .
. .
0250 APPOINTMENTS TO CABLE TV ADVISORY COMMITTEE.
The Mayor recommended the appointments of Alma Grijalva and Uoyd Wilson to
the Cable TV Advisory Committee.
SIFUENTEZ/FIGLEY.... accept the Mayor's recommendation and appoint Alma
Grijalva and Uoyd Wilson to the committee. The motion passed unanimously.
0233 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION ROAD
REQUIREMENT CONDITION - PETE CAM SUBDIVISION #91-02.
Council President Jennings declared the public hearing open at 7:09 p.m..
Community Development Director Goeckritz read into the record the statement as
required by ORS 197.763.
Director Goeckritz reviewed the staff report and the Planning Commission's
decision to require a road across Mill Creek to link all phases of the development.
The road construction would not be required until Phase 4 of the development is
built. At this point in time, it is anticipated that the final phase will be built in
approximately four years. He also stated that the Commission's vote was 5-2 in
favor of the road requirement.
0637 Craig Munson, design engineer for Trapp & Associates who represents Pete Cam,
advised the Council that the road condition would require the developer to obtain
a permit from the Division of State Lands due to the road crossing the wetlands.
The permit process would result in an approximate one year delay to develop that
portion of the project. In addition, the total estimated cost to construct the
roadway is $200,000 which includes the road, loss of lots for the road and
mitigation, and fill across the wetlands. He stated that there is an existing 20 foot
road across the wetlands near the pond which could be brought up to
engineering structural design and paved for emergency vehicle access only. The
cost to improve the existing road would be $30,000 - $50,000.
Page 2 - Council Meeting Minutes, September 23, 1991
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COUNCIL MEETING MINUTES
September 23, 1991
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0943 Larry Kleinman, 1350 Judy Street, spoke in favor of the access road to help offset
the increased traffic flow on Hawley Street to Cleveland Street then to Highway
99E. He also stated that, in his opinion, an east/west roadway was necessary
within the development. He requested that the egress from the development onto
Hawley Street not be opened until the connector road within Phase 4 is
completed.
Yvonne Martinez, 1350 Judy Street, suggested that the roadway would provide a
continuity of the housing within the development which is proposed as both stick
built homes and manufactured homes.
1240 Don Woodley, 840 Hermanson Street, spoke on behalf of th~'Meadow's
Subdivision Association in opposition the Planning Commission's decision to
require the roadway across the wetlands. He stated that future development
south and west of Meadowpark would provide an additional two accesses to the
proposed development by connecting to Brown Street. Additionally, the extension
of Warren Way would provide a third access point to Brown Street. He objected
to the placement of a barrier across the wetlands which may disturb wildlife
habitat in the immediate area. He suggested that the City allow the developer to
improve the current access road which is available immediately for emergency
vehicles.
Ernie Uvesay, 945 Meadowvale Lane, spoke in opposition to the road requirement
across the wetlands and expressed concern for increased traffic flow in his
neighborhood if the roadway was constructed.
Councilor Jennings expressed concern in not receiving a report from the Fire
Department or Ambulance Service regarding the traffic flow issue.
Attorney Shields advised the Council that the public hearing could be continued
until the next meeting for the purpose of receiving input on that specific issue. .
1620 FIGLEY/SIFUENTEZ.... hearing be continued to the next regularly schedule Council
meeting for the purpose of obtaining input from both the Fire Department and
Ambulance Service regarding the issue of the need for access for their purposes
over the proposed street under discussion as well as over the proposed alternate
emergency access site. The motion passed unanimously.
At 7:53 p.m., the hearing was declared continued until October 14, 1991, at 7:00
p.m..
1646 ACCEPTANCE OF STORM DRAIN EASEMENT ON BLAINE STREET.
The staff recommended the acceptance of a rewritten storm drain easement along
the west property line of property owned by Arthur and Betty Graf for the purpose
of re-routing the existing storm drain in that area.
FIGLEY/SIFUENTEZ.... accept the storm drain easement from the Graf's as
rewritten and authorize the payment of $400.00 for the easement. The motion
passed unanimously.
Page 3 - Council Meeting Minutes, September 23, 1991
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COUNCil MEETING MINUTES
September 23, 1991
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1688 RAILROAD CROSSING IMPROVEMENT PRIORITIES.
Public Works Director TIwari reviewed his memo recommending the improvement
of one railroad crossing each year with the City to pay for the cost of materials
and Southern Pacific Railroad to provide the labor for the improvement. The
priority list as recommended by staff is as follows:
1) Uncoln Street,
2) Young Street
3) Hardcastle Street
4) South Front/Settlemier Street crossing
The estimated cost for materials of one street crossing with two tracks (4 rails) is
$19,800 and the estimated life span for the rubberized track is 20 years.
FIGLEY/SIFUENTEZ.... accept staff recommendation on the priority list and
authorize negotiations with Southern Pacific Railroad for payment of labor costs
with the City paying for material costs. The motion passed unanimously.
1750 REQUEST FOR PUBLIC HEARING ON TRANSPORTATION DEVELOPMENT
PLAN.
Public Works Manager Rohman advised the Council that new federal and state
regulations require a public hearing before the adoption of a transportation
development program.
FIGLEY/SIFUENTEZ... public hearing be set for October 14, 1991, 7:00 p.m., for
the purpose of receiving public input on the Transportation Development Program.
The motion passed unanimously.
1840 COUNCil Bill 1440 - RESOLUTION AUTHORIZING TRANSFER OF
APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1991-92.
Council Bill 1440 was introduced by Councilor Sifuentez. The bill was read by title
only since there were no objections from the Council. On roll call vote for final
passage, Council Bill 1440 passed unanimously. Council President Jennings
declared the bill duly passed.
1871 COUNCil BILL 1441 - RESOLUTION ACCEPTING AN EASEMENT ACROSS
THE SOUTHERN PACIFIC RAILROAD TRACKS FOR A STORM DRAIN PIPE.
Councilor Sifuentez introduced Council Bill 1441. The bill was read by title only
since there were no objections from the Council.
Public Works Director TIwari briefly reviewed the supplemental agreement which
extends the date of the original agreement to September 1992 and provides
sufficient time for the completion of the storm drain project.
On roll call vote for final passage, Council Bill 1441 passed unanimously. Council
President Jennings declared the bill duly passed.
Page 4 - Council Meeting Minutes, September 23, 1991
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COUNCIL MEETING MINUTES
September 23, 1991
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1920 SITE PLAN REVIEW - MODULAR CLASSROOM FOR HEAD START
PROGRAM.
Community Development Director Goeckritz advised the Council that the
Commission had approved the request to place a modular dassroom for the
Family Head Start program on property owned by the First Presbyterian Church.
No action was taken by the Council on this issue.
1993 WATER AND SEWER CONNECTION FEE PAYMENT RE: HABITAT FOR
HUMANITY PROJECT.
Public Works Director TIWari advised the Council that conne~ion fees for the
house currently under construction could be paid from sewer and water sales
revenues as done in the past with certain school volunteer projects.
FIGLEY/SIFUENTEZ.... sewer and water connection fees for this home be paid for
through sewer and water operating funds. The motion passed unanimously.
It was the consensus of the Council to review the requests for assistance in
payment of connection fees on a case by case basis.
2056 Councilor Sifuentez provided a brief report on the Farmfest parade which was
held on Saturday, September 21st.
2082 Regarding the status of the Wal-Mart project, the staff advised the Council that
contracts with the City have been signed, however, building permits have not yet
been purchased by the company.
2109 ADJOURNMENT.
The meeting adjourned at 8:07 p.m..
APPROVED
FRED W. KYSER, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 5 - Council Meeting Minutes, September 23, .1991
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COUNCIL WORKSHOP MINUTES
September 25, 1991
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 25,1991.
0003 CONVENED. A workshop was held at 7:00 p.m. with Mayor Kyser presiding.
The purpose of the workshop was to provide the County Commissioners with an
opportunity to review the 1991-92 property tax bill and assessed valuation
increases.
0005 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kyser
Figley
Galvin
Hagenauer
Jennings
Sifuentez
Steen
Present
Absent
Present
Present
Absent
Present
Absent
Staff Present:
Public Works Director Tiwari, Police Chief Wright, Finance Director Gritta, Park
Director Holly, Library Director Sprauer, RSVP Director Harvey, City Recorder
Tennant
0028 Marion County Commissioner Gary Herr stated that increased property values in
the Mid-willamette valley have not provided the property tax relief to homeowners
that was originally expected. With the passage of Measure 5, the valuation period
was changed from January 1 to June 30th, therefore, giving the 1991-92 tax year
an additional six months of valuation increase to place on the tax rolls. In the
outlying metro areas, property values increased an average of 17% while
commercial property only increased 2%-3%, and industrial property going down
slightly due to new amortization schedules.
Under the new law, assessed values are listed on the property tax statement sent
to the property owner in late October and the property owners are allowed to file
an appeal on the assessed value with the Board of Equalization between October
25th and December 31st of each year. In addition, the County Treasurer is
required to withhold a portion of the taxes received from property owners and
place those funds into a segregated cash fund which will be used to refund
property owners for overpayments as determined by the Board of Equalization.
Page 1 - Council Workshop Minutes, September 25, 1991
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COUNCIL WORKSHOP MINUTES
September 25, 1991
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Commissioner Herr provided the audience with examples of the property tax
statement, however, he was unable to provide an exact tax rate to be assigned to
each taxing district located within the city limits.
Commissioner Herr also advised the citizens that the County will be installing 10
temporary telephone lines and hiring additional temporary personnel to assist
property owners in receiving necessary information pertaining to their tax
statements and appeal rights.
1095
ADJOURNMENT.
The workshop was adjourned at 7:40 p.m..
APPROVED
FRED W. KYSER, MA(:9'R
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2 - Council Workshop Minutes, September 25, 1991
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MINUTES
WOODBURN PLANNING COMMISSION
September 26, 1991
1) ROLL CALL:
President Mr. Johnson Absent
Commissioner Mr. Vallieres Present
Commissioner Mrs. Warzynski Present
Commissioner Mr. Park Absent
Commissioner Mr. Scott Present
Commissioner Mr. Rappleyea Absent
Commissioner Mr. Guerra Present
Commissioner Mr. Bauer Present
,
Staff Present: Steve Goeckritz, Community Development
Director
Barbara Sochacka, City Planner
2) MINUTES:
The Planning Commission minutes of September 12, 1991 were approved
as written.
3) BUSINESS FROM THE AUDIENCE:
None
4) COMMUNICATIONS:
None
5) PUBLIC HEARINGS:
SITE PLAN REVIEW #91-15
EAGLES LODGE ADDITION
Staff read the necessary statement to start the public
hearing.
Staff stated that the applicant wished to develop a two story addition with
an additional parking area for 40 parking spaces located at the west part
of the property.
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Staff recommended approval with the conditions of 1} a landscaped plan
be submitted to the Planning Department prior to issuance of building
permits. 2) A sight obscuring ornamental fence/wall erected and
maintained along the south and west boundaries.
Commissioner Guerra asked if the design of the building conformed with
the existing building.
Staff answered that they did not have the information on the site plan, but
the applicant and engineer could answer that specific question.
Commissioner Warzynski asked how close the parking area was to the
residents to the west.
Staff answered that according to the site plan, it was 10 feet from the
property line. . : .
Commissioner Bauer asked staff if there had been any adverse response
from the applicant to the recommendations of the staff.
Staff answered no.
Willie Rogers, Officer of the Eagles Lodge, stated that the color of the
building will be the same. He stated that they were required to have 54
parking spaces, they have 70. He stated that they have never had to have
the police called to the facility. It is their desire to beautify the area.
Commissioner Warzynski asked if there was to be a fence between the
residents on the west side and the parking lot.
Mr. Rogers answered that there is an existing 6 foot fence on the west and
they intend to build another fence on the south side. They do plan to
landscape the area.
Vice-President Vallieres asked if there was anyone who wished to speak in
favor of this project. There were none. He asked if there was anyone who
wished to speak against this project. There were none. He closed the
public hearing. He asked the Commission if they wished to discuss it.
Commissioner Bauer made the motion to approve Site Plan #91-15 subject
to the recommendations of staff.
Commissioner Scott seconded the motion.
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A vote was taken and it passed unanimously.
6) PUBLIC PARTICIPATION PROJECTS:
TRAFFIC MITIGATION ALTERNATIVES - WEST HAYES PROJECT
Staff went over the history of this project regarding the petitions, workshops
and ballots sent out for response. Staff stated that they had discussed
many alternatives to alleviate as many of the problems as possible. He
stated that chokers, diverters, circles, etc. All of these work to a certain
extent but none of them perfectly however, they would help alleviate some
of the traffic impact. He stated that the response from the residents were
that 1} West Hayes should be made into a cul-de-sac by Barclay Square 2}
a semi-diverter permitting "right turn only" onto Evergreen installed on the
corner of West Hayes. 3} a "No Through Trucks" signs placed on streets
leading to W. Hayes. 4} speed limits changed to 20 MPH, Senior Citizens,
installed along W. Hayes 5} Stop signs installed' 6n both sides of the
pedestrian crossings on W. Hayes at the fairway crossings. 6} better police
patrol of W. Hayes. If the above mentioned control measures do not
substantially reduce traffic and protect pedestrians then 1} Divided island
diverters be built on W. Hayes at the fairway crossings. 2} A "right turn
only" median be installed at the corner of W. Hayes and Cascade to divert
west-bound traffic from using W. Hayes.
Staff discussed the traffic count observations taken in a two week period.
1) W. Hayes was identified as a minor collector in the City's Transportation
Plan. 2} the average total number of vehicles on a typical day ranges from
1 000 to 3000 trips per day for such a collector.
Staff stated that the bottom line was what kinds of techniques can be used
to resolve this problem. Several options have been looked at. The options
listed in the staff report are not all the options.
A member of the audience asked if W. Hayes would be extended beyond
Barclay Square Apartments. He asks if it were up for discussion.
Staff stated that W. Hayes was identified as a connector that would go
through to 1-5. Through site plan reviews, comprehensive plans have
already identified that to be a collector.
The audience member asked if staff had already told Wal-Mart that they
could have W. Hayes Street as a second access.
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Staff answered yes, but not only to Wal-Mart.
Barbara Lucas, 214 E. Clackamas Circle, stated that staff stated they
promised the developer that they could have access to Hayes Street as a
second access to their project. These developers stated in their traffic
study stated that 8900 vehicles would be using their store everyday. The
traffic analysis stated that 10% of those cars would be going down Hayes
Street, that is 890 cars would be using Hayes Street everyday. She didn't
feel that Staff, the Commission, or City Council had any right to tell a
developer of a non residential use that he has the right to use a residential
collector for traffic. She stated that the comprehensive plan stated you
could not.
Staff answered that it has been designated as a collector street. Staff
stated that Lawson, Stacy Allison and another major arterial which will be
located west of Barclay Square will be built to move traffic,to Hwy 214 and
to move traffic down Evergreen to the Hayes Street access to Wal-Mart.
Barbara Lucas stated that it was a pleasure to work with Mr. Vallieres and
Mr. Bauer. She also stated that Staff helped the Task Force and even the
Mayor. She thanked the Planning Commission for making these things
available to the Task Force.
Keith Woolen, 259 W. Clackamas Circle, stated that the Commission didn't
realize that about 50% of the people who live south of Hwy 214 do not drive
cars. He stated that this is the first time he has heard that making the end
of Hayes Street a cul-de-sac was not a possibility. He stated that he felt
that no one person had the right to give the developer access on Hayes
Street. He stated that all the residents were asking was that it be designed
to force people to enter and exit the Wal-Mart project on Stacy Allison thus
discouraging the use of Hayes Street. He read the recommendations
endorsed by the Senior Estates Board.
Harold Chamlin, corner of W. Clackamas Circle and Hayes Street. He
stated that he observes many things and he was concerned about the foot
traffic. He feels that when the development is complete there will be twice
the foot traffic.
Shirley Michcel. Oregon Way, stated that she was not happy with the
performance of Mr. Vallieres at the meetings of the Task Force and the
Commission meeting. There was some further discussion of her feelings
for Mr. Vallieres performance.
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John Taylor, 2202 W. H~yes, stated that he was curious as to the graph
staff had, where they had a right turn off of W. Hayes on to Evergreen, he
asked why staff did not want traffic to go into the area.
Staff answered that if people wanted to use W. Hayes or Oregon to get to
the area, they would have to go north. They would not be able to go
straight ahead into the shopping center. This would help to cut down on
the traffic flow.
Mr. Evans, 560 Columbia Drive, asked what time frame there was before the
settlement of this.
Staff answered that what they hope was another meeting with the
Commission and then present it to the City Council. He stated
approximately 45 days.
Mr. Evans then stated that if they were to seek legal cOuncil they should get
with it.
Paul Smith, Oregon Way, stated that he felt that he needed to challenge the
figures used for the times per day that people leave their homes. He felt
that the mitigating options could cause huge traffic tie-ups.
He felt that a diverter located in the fairway crossing could really tie-up
traffic and also impede the safety of pedestrians.
Staff stated that the options brought up by the audience were some of the
mitigation options listed.
John Taylor stated that Mr. Smith stated that this would slow down traffic,
he stated that this is the reason that it is being done. It would discourage
traffic from using W. Hayes.
Mr. Vallieres stated that small speed humps, not bumps, could be used in
the street to help slow traffic.
Shirley Michcel, stated that the reason that the Commission would not back
down on the going against the plan that would divert traffic onto our
community is because they are scared of Wal-Mart. She stated that the
residents were not scared of Wal-Mart.
Commissioner Warzynski stated that if the intention was to put a cul-de-sac
at the end of Hayes it would have been done at the building of Hayes
Street. It was meant to someday be extended with the growth of the town.
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Monique Wettin, West Clackamas, stated that she felt that the philosophy
of Woodburn's development and progress has left people orientation in the
dust. It is all discount store orientation. Woodburn has subtitles such as
the City of Trees, the City of Churches, but soon it will be soon be the City
of Discount Stores. If Wal-Mart expects that 8000 cars per day, then in two
days all the people in Woodburn would have shopped and the other five
days they will either be empty or else we are supplying stores for the rest
of the world. She felt that things need to be dealt with in the planning. She
asked staff to clarify that to her recollection that part of W. Hayes had be
vacated, yes or no.
Staff answered that W. Hayes would go to the end of Barclay Square and
intersect with a another street.
There was some discussion on the end of Hayes Street should be a cul-de-
sac due to the throughway behind Barclay Square. - ~' , ~
Wayne Swaggert, East Clackamas Circle, stated that he has concerns
about the traffic. He stated that now the traffic backups on Hwy 214 at the
5:00 rush hour from the signal at Oregon Way back up Hwy 214 pass the
fire station. He stated that he would like to see speed bumps discussed.
Vice President Vallieres made some comments on the traffic situation on
Rainier Rd. was getting bad due to the backups on Hwy 214.
Commissioner Bauer asked staff for a current status on the traffic signal on
Hwy 214 at Evergreen.
Randy Rohman, Public Works Program Manager, stated that the City
Council has entered into an agreement with the State of Oregon and Wal-
Mart Stores to install a signal at Hwy 214 and Evergreen. There has not
been no time frame set for the installation of that traffic signal. The City
Council has signed the agreement, he stated that he assumed that it was
then it was sent to Wal-Mart for their signature and then to the State. He
assumed that it would probably be done with the construction of Wal-Mart,
Stacy Allison, Lawson and the paving work that will be done on Evergreen.
They have not indicated when the construction on the Wal-Mart store will
begin.
Commissioner Bauer asked Randy if there was also a traffic signal to be
installed on Lawson.
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Randy answered that there has never been a plan to put a signal on
Lawson it is located too dose to the interchange.
asked if there is no time frame, could the store open before the
signal is installed.
Randy answered that was a part of the agreement.
Barbara Lucas stated that it. was her understanding that the State of
Oregon would not let the store open unless the signal was in.
Staff answered that it was a condition by the State.
John Taylor, asked if there would be another meeting.
Staff answered yes, in two weeks, on Thursday, Oc:t?ber"1 Oth at 7 p.m.
Vice President Vallieres stated that the discussion would be continued until
the next Planning Commission meeting.
7) REPORTS:
Staff informed the Commission that staff was working on a transportation
model. He informed the Commission that Chris Park would be collecting
data for this project. When this data is collected the state will install it into
a model for us to use "in house".
8) BUSINESS FROM THE COMMISSION:
None
9) ADJOURNMENT:
There being no further business the Planning Commission meeting
adjourned.
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MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
September 25, 1991
Phyllis Bauer - Present
~oan Flomer - Present
Gloria Predeek - Present
~ean Weatherill- Present
Jan ZyryanoTT - Excused
STAFF PRESENT: Linda Sprauer, Director
~udy Coreson, Recording Secretary
GUESTS: None
to
Bauer called the meeting
CALL TO ORDER: President Phyllis
order at 12:05 PM.
SECRET AR~' , S
REPORT:
DIRECTOR'S
REPORT:
OLD BUSINESS:
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The monthly Board minutes oT August 28,
were approved as submitted.
1991
Monthly/Annual Statistics: The monthly
were selT-explanatory. Linda prepared
comparison report oT annual statistics.
a 9.8% increase in Tiscal year
circulation over the previous year.
statistics
a 5 year
The r.e wa s
1990-1991
Activities: A list oT activities was distributed
to the Board. There will be a North Marion County
Librarians' meeting September 26 at 3:30 PM at the
library.
Book Detection System: Linda is waiting Tor
additional inTormation Trom the Knogo Company.
Staff Report: Harry Kilgore, Custodian,
resigned eTfective December 31, 1991
intends to hire a replacement to begin
time.
has
Linda
at that
Budget: Linda urged the Board to contact the
Mayor and/or City Council to request that funds be
added back into the library's budget if additional
monies are r~ceived. This possibility was
indicated by the previous City Admininstrator,
Mike Quinn, since there were drastic cuts in the
library's budget.
111
~c,
Goals and Objectives: The Goals and Objectives
established in the Fall aT 1989 were discussed.
Linda will bring an evaluation oT those goals and
proposed new ones to the next meeting Tor
additional revision.
NEW BUSINESS:
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: There will be a meeting tonight at 7 PM in the
Council Chambers at City Hall regarding property
taxes. Representatives oT Marion County
Commissioners will discuss the property valuations
with City Council, City StaTT and the public.
The meeting was adjourned at 1:25 PM.
ADJOURNMENT:
RespectTully Submitted
(/J. /J., C~
~Coreson
Recording Secretary
Library Board Minutes
9/25/91
2
Ilr
";
3D
Woodburn Museum Advisory Committee,
Monthly Meeting: Sept 18/91
L. Call To Order
President Vance Yoder called the meeting at 1:15
Present: Vance, Red Eaden, Lou Jane Cornwell, Ernie Livesay
Nevin Holly, Gene Stoller, Bob Hughes, Bob Sigloh, Clair
Nelson, Hazel Smith. Excused: Ed Murphy, Nancy Kirksey,
Kris McNulty, Paul Graham, Bob Baynham.
Guests: Millie Eppler, Dot Mueller, and Kevin Hohnbaum.
Communication from Bob Baynham was read.
II. Five Points of theatre changes outlined by Tom Mitcheltree of
the Board of Directors of the World Berry Players were
discussed.
Kevin Hohnbaum explained that they intend to raise money to
pay for the desired changes.
Bob Sigloh moved to accept 10% of the Theatre.I13' gross receipts
through November, 1991. Motion seconded and carried.
The consensus of the Museum Board Members was that changes
will be acceptable only when they adhere to codes, and when
they are architecturally, and financially feasible.
III Gift Shoppe/lce Cream Parlor:
Millie Eppler presented her financial report from 8/27/91
through 9/16/91 showing a balance of 194.00.
Startup costs take a toll but Lou Jane phoned in her estimate
of: Income = 1. '554.90 Expenses = C; <;2.12 Balance = (e2. Sf.
IV Minutes of 8/14, 1991: Red moved to accept the minutes as
printed. Motion seconded and carried.
V. Correspondence: A letter from Kris McNulty was read explain-
ing her health as a reason for resigning from the Board. All
wish her well! Nevin Holly moved to accept her resignation
with regret. Motion seconded and carried.
VI Treasurer's Report: Lou Jane Cornwell reported: Bills paid:
$10,000, down payment on the building
!jt908.95 Title l"ees 6; ctreet lien
6150.00 +~20C, Craft shop start-up
..rp 222. 3C Lind IS Mkt.
Balance:
$4,909.07
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3D
VII New Business:
Board vacancy: Board,members think about this for later.
Refrigerator: Clair Nelson explained a need for a new
thermostat. Agreed, a larger refrigerator would be desirable.
It is important to keep the dial higher than 3.
Rotary Donation: Pres. Vance asked those who could to attend
Rotary Club Meeting at Brack's Restaurant, Thursday Sept 19
at noon to accept their promised donation from the Rose Fund.
Smart Shop request:
a.m. to 12:00 p.m.
Style Show in the Theatre Oct 5,
Agreed that Red should negotiate.
9:30
Golf Trophy Gift:
golf tournament.
Lloyd Peppmeier of Woodburn won the "ditch"
We agreed to accept his gift trophy.
Farmfest Parade: Vance appointed Nancy Kirksey as chairman
of the Museum float. Hazel offered to assist her. The parade
will be Sept 21. Loy's truck will be at the Museum at 8:30
a.m.
George J. Richards'gift: Gene presented $26.00 from the
nephew of Joe Richards in appreciation for genealogy informa-
tion.
Emmett Boger, Pres., French Prairie Hist. Soc.
He asked us to be firm on a tour price. Agreed that we should
charge $1.50 each person for any organized groups and that
they pay in advance, in order that they will not use their
time elsewhere; also special arrangements need to be made for
showing a film.
VIII Adjournment: 3:15
Next Meeting: October 9, 1991.
Hazel j.,. Smith, Recording Secretary
cD)r/ '/'l!L~
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51{
CITY OF
WOODBURN
270 Montgomery Street
.
Woodburn, Oregon 97071
.
982-5222
PROClAMATION
COMMUNI'lY HEALTH CENTER WEEK
OCfOBER 14 - 18, 1991
WHEREAS, quality health care should be a right of everyone in this country,
not a privilege of the more affluent; and
WHEREAS, our system of health care must provide access for all segments of
our population, regardless of their financial resources, in order for our community to be
healthy and productive; and
WHEREAS, effective health care delivery must be ~ilored to the needs and
culture of the people being served; and
WHEREAS, Woodburn is fortunate to have a community health center offering
comprehensive services to individuals and families in the area, staffed by dedicated medical
personnel, administrators and volunteers including the Friends of Salud Medical Center
Committee; and
WHEREAS, our community health center is part of a nationwide system
consisting of more than 600 community-based and community-controlled centers serving
almost 6 million persons a year; and
WHEREAS, the community health center movement originated as a War on
Poverty Program in 1965, and it has since established a successful model of health care for
medically underserved communities; and
WHEREAS, the community health center movement continues to advocate for
the health care needs of the country's most vulnerable populations;
NOW, THEREFORE, I, FRED W. KYSER, Mayor of Woodburn, do hereby
proclaim
October 14 - 18, 1991, COMMUNITY HEALTH CENTER WEEK,
and urge everyone to recognize the critical seIVices provided by our local community health
center staff and volunteers and by their thousands of colleagues throughout the country.
1;~K~,~
City of WOOdbU~or
I1r
SA
MEMO
TO:
City Council through City Administrator
FROM:
Community Development Department
SUBJECT:
Continuation of Pete Cam Appeal of the Condition to
Build a Road Across Mill Creek
DATE:
October 9, 1991
At your public hearing of September 23, 1991 the city council took testimony from the appellant,
the public at large, and city staff. After some discussion, it was the decision of the council to
obtain additional testimony from the Woodburn Fire Department an~, .Woodburn Ambulance.
Therefore, the council continued the hearing until the next regularly scheduled meeting date of
October 14, 1991.
Incorporated in your packet is the response you requested by the Woodburn Fire District and
Woodburn Ambulance.
Ilg
I1r
ffA
WQdbum
1J~
September 26, 1991
TO: Steve Goeckritz
FROM:
Bob Benck
Fil-e Ma,-shal ~y-
RE: Pete Cam Subdivision
General Comments: It should be noted that minimum Fire Code
requirements for access purposes are intended to provide the
minimum amount of room necessary to move emergency vehicles.
They are not intended to serve as minimum public street
requirements. Generally, public street requirements exceed those
for emergency access as other issues such as, traffic, parking
and general congestion are considered.
Turnaround Provisions: As noted minimum Fire Code turnaround
provisions are intended for emergency vehicles only and are not
to replace city requirements for cuI de sac or other provisions
on public roads which may exceed minimum Fire Code requirements.
Phased Development: Since this project is to
phases any street which exceeds 150' in length
then the minimum turnaround provisions must be
temporary turnaround must meet minimum Fire Code
be acceptable to the City of Woodburn.
be developed in
\~i th a dead end,
provided. This
requirements and
Street or Emergency Vehicle Access to Phase Four: The connection
of Phases 2 and 4 by a public street or emergency lane would
definitely improve the ability of emergency vehicles to serve the
area. As to the type of roadway a public street would be
preferred. The final decision on type and location should be
decided by the City Planner in conjunction with the developer.
1776 Newber" Hiahwav
h n ~
.\Noodburn, Oregon 97071
...
8A
WOODBURN AMBULANCE
& Health Care Supplies
"A FRIEND FOR LIFE"
RANDY C. GARNER, EMT-lll
Presfdent
1040 N. Soones Ferry Road
P.O. Sox 584
Woodburn, Oregon 97071
(503) 981-9598
DEBRA A. GARNER. EMT-tll
Vice President
KATHLEEN MORLEY, EMT tV
Coflections Officer
October 2, 1991
Mr. Steve Goeckritz
Community Development Director
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Dear Steve:
I am writing in response to your request for my comments
regarding the accessibility of the proposed Pete Cam Subdivision
for Emergency Vehicles.
In general, the subdivision appears to be layed out to allow
for good access, with the following comments:
#1 -- We are concerned about the "turn-arounds" which would
appear to put emergency vehicles in the position of using
residence driveways on the dead ends to back and turn.
A cul-de-sac would be optimal in these areas.
#2 The proposed ":?ossible Street Connection" between Phase 2
and Ph~~[ ~ yould certainly be preferable to the 20 foot
access bO~0ering the pond, if such an access is deemed
necessary. Our normal response protocol would not have
us using this access for routine response to either of those
areas. But the additional congestion in the area, caused
by a lack of through streets in the area, could be a concern.
In summary, our first comment regarding cul-de-sacs is important
to us. Our comment #2 provides an optimal solution for Emergency
Traffic. But we would stop short of saying that the lack of
such a street would hamper our ability to provide a rapid response
to these areas.
Sincerely,
r9(au'l (.J;~
Randy C. Garner.
President
I1r
fB-
MEMO
TO: City Council thru City Administrator
FROM: Public Works Program Manager LJ IJI---.-
SUBJECT: Transportation Development Program
DATE: October 7, 1991
The Transportation Development Program is revised annually during the first quarter of
the fiscal year. This has been accomplished and copies of the revised program were
given to Council at the September 23, 1991 meeting.
There are two items in the revised plan that require input. The first is a capital
improvement plan that outlines capital purchases planned over the next six years. The
majority of funding for these purchases will come from Federal and State funds. New
rules for Capital Assistance grants require that public input be sought.
Planned purchases for FY 92-93 fiscal year include a new transit bus which will require
approval of capital assistance funds under Section 18 of the Urban Mass Transportation
Act. It is estimated that a new vehicle will cost $105,000. Current schedules call for this
grant application to be submitted by December 30, 1991. The other planned purchase
is a Telecommunications Device for the Deaf apparatus to be utilized to ensure full access
to the Dial-A-Ride service. This device is estimated to cost $500.00.
The second item is a new attachment to the program that deals with requirements of the
Americans With Disabilities Act that was enacted into law earlier this year. The act
requires all fixed route transit systems to provide complementary service to disabled
individuals. We are proposing that current Dial-A-Ride service fulfills this requirement and
this is reflected in the program. Plans to provide this complementary service must be
submitted to the Oregon Department of Transportation, Public Transit Division, by January
26, 1992.
1Ir
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/011
WOODBURN POLICE DEPARTMENT
270 Montgomery Street
Woodburn, Oregon 97071
982-2345
Ken Ur; ght _
Chief of Police
DATE:
September 26, 1991
Mayor and Council
Fred Kyser, City Administrator Pro Tern
Ken Wright, Chief of Police
Liquor License WPD CR #91-5391 Change of Ownership
Type of Business: Restaurant
Business and Location: LaPetite Deli
1585 N. Pacific Hwy.
Current Licensee:
Marilyn Paradis
Applicant Licensee:
Lowell J. and Laurie L. Boyce
The Police Department has received and completed the investigation for the
application of Lowell and J~urie Boyce for Change of Ownership at LaPetite Deli.
Recommendation:
The Police Department recommends approval of the license as requested.
KLW/ils
c: File
OLCC
Boyce
Paradis
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/073-
COUNCIL BILL NO. 1340
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 1046 TO ALLOW FOR PARKING OF
EMPLOYEE AND RESIDENT VEHICLES.
THE CllY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Section 2 of Resolution 1046 is amended to read as follows:
Section 2. The IINo Parkingll time limitation in the designated parking
lot shall be in effect from 11 :00 p.m. until 7:00 a.m. the following
morning, except that ~ehicles with an official IWI parking permit
affixed shall be allowed to park in this area.
Approved as to form:n.~
City Attorney
/0- I !? - II
Date
APPROVED:
FRED W. KYSER, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO. 1340
RESOLUTION NO.
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/D~
MEMO TO: Mayor and City Council
FROM
Mary Tennant, City Recorder
.-
~.~' "
DATE
October 7, 1991
SUBJECT: Uability Risk-Sharing Pool
The City has been a participant of the General Uability and Automobile Uability Risk-
Sharing pool since 1988. The pool was designed to assist cities and counties in reducing
fluctuations in the cyclical insurance market. The pool will cover losses up to $500,000
with an umbrella policy to cover losses in excess of pool coverage.
The City renewed its liability insurance with CIS effective July 1, 1991. The adoption of
the resolution will complete the necessary legal requirements for pqrticipation within the
pool as outlined in the Trust Agreement, Bylaws and Rules. ' -
Recommendation: Adopt the resolution to participate in the liability risk-sharing pool with
City/County Insurance Services for a three-year period beginning July 1, 1991.
III
JOC-
COUNCIL BILL NO. 1341
RESOLUTION NO.
A RESOLUTION ENTERING INTO A CONTRACT WITH CITY/COUNTY INSURANCE
SERVICES TRUST FOR GENERAL LIABILITY AND AUTOMOBILE LIABILITY
INSURANCE.
WHEREAS, the City/County Insurance Services Trust (CIS) offers pooled
self-insurance offering cost stability and the potential for long-term savings and;
WHEREAS, CIS is sponsored by the League of Oregon Cities and the
Association of Oregon Counties as a service to Oregon cities and counties; and
WHEREAS, the City of Woodburn finds that membership in CIS is of benefit
in managing the risks involved in providing services to its citizens; and
WHEREAS, the City of Woodburn has been provided with an opportunity
to review the Trust Agreement, Bylaws and Rules of CIS; and
WHEREAS, the City of Woodburn has submitted the Trust Agreement
Bylaws and Rules to its legal counsel to review for compliance with the Charter and
Ordinances of the City of Woodburn; now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn does hereby enter into a contract with
CIS and becomes a member of the CIS Trust for General Liability and Automobile Liability
for a three-year period commencing July 1, 1991 and agrees to abide by the terms of the
Trust Agreement, Bylaws and Rules of CIS which, along with this Resolution, constitutes
the contract between the City of Woodburn and CIS. The City Administrator is hereby
authorized to execute such ~ ~ursuant to this Resolution.
Approved as to Form7J · / 0 - % - '7 /
City Attorney Date
APPROVED
FRED W. KYSER, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO. 134~ RESOLUTION NO.
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lob
MEMO
FROM:
City Council thru City Administrator
Public Works Program Manager 4- &--
TO:
SUBJECT: Transit Operating Assistance Grant
DATE:
October 7, 1991
RECOMMENDATION:
Approve the attached resolution authorizing the Mayor and City 'Recorder to sign an
agreement with the Public Transit Division of the Oregon Department of Transportation
to receive $16,700.00 of operating assistance for the City transit system.
BACKGROUND:
The City applied for operating assistance for the transit system under Section 18 of the
Urban Mass Transportation Act of 1964 (UMTA). The assistance program is administered
by the Oregon Department of Transportation, Public Transit Division. Funding for the
program is from a combination of Federal and State sources. The application has been
approved, signed by state officials and now must be signed by the City.
Assistance received, $16,700.00, has remained constant over the past three years due
to shortage of funds at both State and Federal levels. There is a definite possibility for
an erosion of assistance under this program since approximately 60% of the funds are
from the State. The next State budget cycle will probably not allow funding to continue
at these levels.
II"
/Dl~
COUNCil BilL NO. 1342
RESOLUTION NO.
A RESOLUTION APPROVING THE REVISED TRANSPORTATION DEVELOPMENT
PROGRAM.
WHEREAS, the Transportation Development Program is the long range planning
document that guides the development of the city's public transportation services, and
WHEREAS, the Capital Improvement Program included as attachment one is
required for application for capital assistance, and
WHEREAS, the Paratransit Plan included as attachment two is required by
provisions of the Americans with Disabilities Act, and
WHEREAS, program updates have been accomplished as required by the
program, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City of Woodburn approves the revised Transportation Development Program.
Approved as to form~. 'o:J,;;f ~ I!J ~ 10- /' !
City Attorney
Date
APPROVED:
FRED W. KYSER, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO. 1342
RESOLUTION NO.
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/O~
COUNCIL BILL HO. 1343
RESOLUTIOIlI HO.
A RESOLUTIOIlI EllTERIHG INTO All AGREEHENT WITH THE STATB OF OREGOIlI,
DEPARTHEIIT OF TRAHSPORTAXOH DOW AS TIlE "ANNUAL OPBRATDlG
ASSISTAIICB GRANT AGRBEHENT" FOR FISCAL YEAR 1991-92, AIm
AUTBORIZIIlIG THE KAYOR AND CITY RECORDER TO SIGH SUCH AGREEKBNT.
WJIBRBAS, the city of Woodburn has applied for operating
assistance funds for Fiscal Year 1991-92 under section 18 of the
Urban Mass Transporation Act of 1964 (UMTA), in the amount of
$16,700 for Woodburn Tranportation services, and
WHEREAS, the state of Oregon, Department of Transportation,
Public Transit Division has approved our application for such
funds, HOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the city of Woodburn. ,enter into an
agreement with the state of Oregon acting through its Public
Transit Division to secure funds through section 18 of the Urban
Mass Transportation Act of 1964 (UMTA) for operating assistance
durin~ fiscal year 1991-92. Said agreement is attached hereto and
by th1s reference incorporated herein.
Section 2. That the Mayor and city Recorder of the city of
Woodburn be authorized to date and sign said agreement on behalf of
the city. rJ/\~.A A/?/)
r J.~I ~ /J - /0-//
Approved as to Form:
city Attorney Date
APPROVED:
FRED W. KYSER, MAYOR
Passed by the council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
MARY TENNANT, CITY RECORDER
city of woodburn, oregon
".
/[JP
tiEMO
TO:
LT. PAUL NULL, WOODBURN POLICE DEPARTMENT
BOB SHIELDS, CITY ATTORNEY
ED RECTOR, 9-1-1 DIRECTOR /~
OCTOBER 9, 1991
FROM:
DATE:
SUBJECT:
COMPUTER HARDWARE CONTRACTS
In our meeting on Tuesday we discussed the Customer Agreement contracts
t,-om both rBM and New Wot-Id Systems (NWS) and the tact that-.both of those
documents listed NORTH MARlON 911 as the customel-. Upon your d.dvice I
have contacted both rBM and NWS and informed them that'~e would preter to
have the City of Woodburn listed as the customer on ~ll legal documents.
They have agreed and will send the new contracts as soon as possible.
I also spoke with the Regional Sales Manager from NWS, Dan Phillips,
about purchasing a performance bond trom them. The bond would allow the
Ci ty to get a refund of all monies paid in the event NWS goes out of
business before our project is complete. Mr. Phillips said that normally
the bond is purchased by an agency that wants NWS to develop a complete
compu ter system, i nc Iud i ng hardware and software, when a 1 arge sum of
money would be requi red as a down payment. The performance bond ~...ould
protect the agency from losing any money should NWS go out of business
before the project is complete.
The price of a performance bond for
said that since we are purchasing a
fot- 6 years, o.nd wi 11 be on-1 i ne
order, he feels that the bond would
us would be $1415.00. I'lr. Phi 11 ips
software program that has been in use
within 6-8 weeks after placing the
not be necessary.
Should the City of Woodburn wish to purchase the performance bond, it
must be done within 30 days of signing the Software Agreement Contract.
11r
/OF
COUNCIL NO. 1344
RESOLUTION NO.
A RESOLUTION ENTERING INTO A COMPUTER SOFTWARE AGREEMENT WITH
NEW WORLD SYSTEMS CORPORATION AND AUTHORIZING THE MAYOR TO SIGN
SAID AGREEMENT.
WHEREAS, the North Marion 9-1-1 Communications Center requested proposals
from computer software vendors to allow for enhanced 9-1-1 computer-aided dispatch,
and
WHEREAS, the 9-1-1 User Board has recommended that a contract with New
World Systems Corporation be executed, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into a contract with New World
Systems Corporation, which is attached as Exhibit 'WI and by this reference incorporated
herein.
Section 2. That the Mayor is authorized to sign said agreement on behalf of the
city. ~ ~
Approved as to form: f J.~ ~ (0 - I iJ -1' /
City Attorney Date
APPROVED:
FRED W. KYSER, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
I1r
...- ,. 1111
r::.XI-iII3IT I,
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/D/-
3270 W. Big Beaver Rd. Suite 300 Troy, MI 48084 (313) 649-7100
October 9, 1991
SOFTWARE LICENSE AND SERVICES AGREEMENT
This AGREEMENT is between New World Systems Corporation (NWS), a Michigan Corporation and
CITY OF WOODBURN, OREGON (CUsrOMER). This AGREEMENT sets forth the terms and conditions
under which NWS will license to CUSTOMER the use of the LICENSED PRODUcrs as defined herein.
This AGREEMENT further sets forth the terms and conditions by which NWS shall provide Support Services,
including Software Installation, Customer-Assisted education and training, Software modifications and enhancements,
and Consultation services as more fully described in Exhibit B eSUPPORT SERVICES AND FEES
AUTHORlZATION-).
This AGREEMENT further sets forth the terms and conditions of your STANDARD SOFIWARE
MAINTENANCE AGREEMENT (SSMA) as more fully described in Exhibit C CSTANDARD SOFIW ARE
MAINTENANCE AGREEMENT-).
This AGREEMENT further sets forth the terms and conditions by which third parties may obtain access to NWS
Confidential and/or proprietary information through CUSTOMER (see Exhibit D).
The Licensed Products and Services provided hereunder are governed by the tenns and conditions of this
fourteen (14) page AGREEMENT and the attached Exhibits A, B, C and D. NWS and CUSTOMER
acknowledge that each of them has read this AGREEMENT, together with the attached Exhibits A, B, C and
D, understands them, and agrees to be bound by their tenns and conditions. Further, both parties agree that
the complete and exclusive statement of the agreement between the parties relating to the matters referenced
herein is set forth in this AGREEMENT and the attached Exhibits A, B, C, and D. This AGREEMENT
supersedes all prior representations, commitments or other prior agreements, oral or written, and neither
party is relying upon the expertise of the other in entering into this AGREEMENT.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS CORPORATION
(NWS)
CITY OF WOODBURN. OREGON
(Customer)
By:
Larry D. Leinweber, President
By:
Authorized Signature,
Title
By:
Authorized Signature,
Title
Date:
Date:
CONFIDENTIAL
Page 1 of 14
I1f
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II. GENERAL TERMS AND CONDITIONS
1.0 OWNERSHIP.
1.1 CUSTOMER acknowledges and agrees that the UCENSED PRODUcrs and all copyright, trade
secrets and other proprietary rights, title and interest therein. are the sole property of NWS or its
licensors, and CUSTOMER shall obtain no right, title or interest in the UCENSED PRODUcrS
by virtue of this AGREEMENT other than the nonexclusive right to use the UCENSED
PRODUcrs as set forth below. Without limiting the foregoing, CUSTOMER specifically
acknowledges and agrees that NWS exclusively owns, or is the licensor of, the UCENSED
SOFIW ARE, or any other Software developed for CUSTOMER, and/or provided to CUSTOM-
ER, by NWS under this AGREEMENT.
1.2 The license to use any CUSTOM SOFfWARE provided under this AGREEMENT, if any, is
included in this license. NWS shall have the right to use any data processing ideas, techniques,
concepts, and/or know-how acquired by it in the performance of services under this AGREE-
MENT including the development of CUSTOM SOFIW ARE for the advancement of its own
technical expertise and the performance of other Software License and Service Agreements or any
other applicable agreements. NWS shall have, without restriction, the ri,ght to use all programs,
procedures, information, and techniques that are publicly available, otitahied or obtainable from
third parties and/or developed independently by NWS without specific reference to CUSTOMER's
organization. Under no circumstances shall CUSTOMER be allowed to sell, copy, or distribute
the UCENSED SOFIW ARE, including any CUSTOM SOFIW ARE, to any third party.
2.0 SINGLE USE LICENSE.
2.1 In consideration of CUSTOMER's payment of the license fees specified in Exhibit A and any
support and maintenance fees payable hereunder, NWS grants CUSTOMER a perpetual, personal,
nontransferable and nonexclusive right and license to use the UCENSED PRODUcrS on the
COMPUTER. CUSTOMER represents and warrants and agrees that the UCENSED PRODUcrS
shall be used only on the COMPUTER and only for the benefit of CUSTOMER. With payment
of license fees for source code, CUSTOMER shall have the right and license to use, enhance, or
modify the UCENSED SOFfW ARE only for CUSTOMER's own use and only on the
COMPUTER.
2.2 Upon availability of equipment, NWS shall deliver to CUSTOMER one copy of the user manual
and one copy of the binary code (in machine readable form compatible with the systems
configuration selected on storage media supplied by CUSTOMER) for each application of
LICENSED SOFTWARE installed. Where applicable, NWS shall also deliver one copy of the
source code of the UCENSED SOFTWARE.
CONFIDENTIAL
Page 3 of 14
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3.3 This correction service does not apply to any of the following:
(i) situations where the UCENSED STANDARD SOFIW ARE bas been changed by anyone
other than NWS personnel;
(ii) situations where CUSTOMER's operations error causes incorrect information or reports
to be generated; and
(iii) invalid requests.
4.0 CUSTOMER COMMl1MENTS AND RESPONSIBILITIES.
4.1 In order for this AGREEMENT to result in a successful installation and user operation, and in
addition to all other CUSTOMER obligations set forth herein. CUSTOMER hereby commits to
and must comply with the following responsibilities:
(i)
CUSTOMER shall make direct payment(s) to mM or other appropriate parties for the
purchase, lease, or rental of the hardware equipment components necessary for this
AGREEMENT;
(ii) CUSTOMER shall provide the management interface and support necessary to
successfully complete the installation of IlCENSED SOFIW ARE. This includes policy
and procedure reviews, priority setting, and timely involvement in supporting a change
in CUSTOMER's environment where systems, people, or the like, are being restructured
and/or the organizations are being modified;
(iii) CUSTOMER shall assign a responsible person defined as the CUSTOMER UAISON to
act as the liaison between CUSTOMER and NWS for the duration of the IlCENSED
SOFIW ARE installation. In the event CUSTOMER must replace the CUSTOMER
UAISON because of an employee termination or at NWS' request, CUSTOMER is
required to assign a new CUSTOMER liAISON within 30 days of the termination or
request. NWS is not responsible for any delay caused directly or indirectly by the
reassignment of the CUSTOMER LIAISON. In addition to other liaison activities, the
CUSTOMER UAISON shall:
(a) be responsible for obtaining responses to all of NWS' requests. for
information;
"
(b) have authority to sign for and obligate CUSTOMER to any changes relating
to design, costs and delivery dates; and
(c) have authority to sign acceptance test documents if requested by NWS
evidencing systems performance of each application of the IlCENSED
SOFIW ARE pursuant to the application systems test procedures specified in
Paragraphs 9.1 and 9.2.
(iv) CUSTOMER shall provide timely participation in systems definition, detail design, and
direction of user data collection, where appropriate;
CONFIDENTIAL
Page 5 of 14
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6.2 In the event CUSTOMER decides to upgrade the computer model of AS/400, CUSTOMER will
pay at the time of upgrade the difference between the standard software charges for the present
AS/400 model (see Section I, number 11) and the standard software charges for the upgraded
AS/400 model. Software maintenance charges provided for under Exhibit C shall be increased
according to the upgraded AS/400 charges on the next annual billing date after the upgrade occurs.
With said payments, CUSTOMER's license shall be transferred to permit use of the UCENSED
SOFIW ARE on the upgraded AS/400 model.
6.3 CUSTOMER agrees to immediately notify NWS when AS/400 models will be upgraded and to
pay promptly when invoiced.
7.0 PERSONNEL.
7.1 During the entire duration of this AGREEMENT and for twelve (12) months thereafter, each party
agrees not to solicit or hire current or former employees of the other without the other's prior
written consent.
7.2 NWS shall exercise its best efforts to furnish competent employees for service under this
AGREEMENT. CUSTOMER shall notify NWS if it believes a NWS emplpyee is unsatisfactory.
Given adequate cause to believe the NWS employee is unsatisfactory for the services to be
performed hereunder, NWS shall remove that employee from the project upon receipt of
notification from CUSTOMER and replace himlber with a competent employee satisfactory to
CUSTOMER as soon as reasonably possible.
8.0 CONFIDENTIAL INFORMATION/NON-DISCLOSURE AGREEMENT.
8.1 Subject to the requirements of the Freedom of Information Act (FOIA) and/or other comparable
applicable state law, each party shall hold all CONFIDENTIAL INFORMA nON in trust and
confidence for the party claiming confidentiality and not use such CONFIDENTIAL INFORMA-
TION other than for the benefit of that party. Tbe other party agrees not to disclose any such
CONFIDENTIAL INFORMATION, by publication or otherwise, to any other person or
organization. To the extent CUSTOMER needs to disclose or make available CONFIDENTIAL
INFORMATION to a person or organization whose services CUSTOMER requires for purposes
of carrying out the terms of this AGREEMENT or as NWS otherwise agrees in writing,
CUSTOMER agrees that it shall require the person and/or organization to execute and deliver to
NWS prior to disclosure a NonDisclosure agreement in the form and manner as set forth in
Exhibit D. Failure by CUSTOMER to comply with this restriction on third party access will
allow NWS to recover all damages and legal fees incurred in the enforcement of this provision,
in addition to any other legal remedies available to NWS.
8.2 CUSTOMER hereby acknowledges and agrees that all LICENSED PRODUcrS are CONFIDEN-
TIAL INFORMATION and proprietary to NWS. CUSTOMER agrees, in addition to the
foregoing, that it shall implement all reasonable measures necessary to safeguard NWS' (or its
licensor's, as appropriate) ownership of, and the confidentiality of, its LICENSED PRODUcrS,
including without limitation the following measures:
CONFIDENTIAL
Page 7 of 14
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9.3 Systems Pecfonnance Criteria 2:
Acceptance of each application of UCENSED SOFIW ARE installed sball occur based on
CUSTOMER's use of the application of UCENSED SOFIW ARE to produce data or output
which is distributed for actual use and/or otherwise utilized as -live data- (e.g. payroll checks,
water bills, tax bills, general ledger reports, data base searches and/or inquiries, police reports,
fire reports, etc.).
10.0 WARRANTIES
10.1 NWS warrants that the UCENSED STANDARD SOFIW ARE will perform as represented in its
user manuals based on the then-current release of UCENSED STANDARD SOFIWARE.
10.2 NWS warrants that it possesses the necessary intellectual rights to license to CUSTOMER the
UCENSED SOFIW ARE provided hereunder.
11.0 DISCLAIMER, RELEASE AND UMITATION OF UABILmES
11.1 THE WARRANTIES SET FORTH IN PARAGRAPHS 10.1 ~. 10.2, AND THE
OBLIGATIONS AND LIABILITIES OF NWS AND THE RIGIITS AND REMEDIES OF
CUSTOMER SET FORTH IN TIllS AGREEMENT ARE EXCLUSIVE. CUSTOMER
HEREBY WAIVES, RELEASES AND RENOUNCES, ALL OTHER WARRANTIES,
OBLIGATIONS, REPRESENTATIONS AND LIABILITIES OF NWS NOT SPECIFICAL-
LY WARRANTED HEREIN, TOGETHER WITH ALL RIGHTS, CLAIMS AND
REMEDIES OF CUSTOMER AGAINST NWS, EXPRESS OR IMPLffiD, ARISING BY
LAW OR OTHERWISE, WITH RESPECT TO ANY NON-CONFORMANCE OR
IMPERFECfION IN ANY LICENSED PRODUCT, INCLUDING BUT NOT LIMITED TO:
(i) ANY IMPLIED WARRANTY OF MERCHANT ABILITY OR FITNESS FOR A
PARTICULAR PURPOSE;
(ii) ANY IMPLIED WARRANTY ARISING FROM COURSE OF PERFORMANCE,
COURSE OF DEALING OR USAGE OF TRADE;
(iii) ANY OBLIGATIONS, LIABILITIES, RIGHTS, CLAIMS OR REMEDIES
(a) FOR LOSS OF USE, REVENUE OR PROFIT; AND/OR
(b) FOR ANY INCIDENTAL DAMAGES, CONSEQUENTIAL DAMAGES
AND/OR OTHER INDIRECT DAMAGES INCLUDING, WITHOUT
LIMITATION, ANY LIABILITY OF CUSTOMER TO A THIRD PARTY.
11.2 FOR ANY CLAIM ARISING UNDER OR IN CONNECTION WITH TIllS AGREEMENT,
INCLUDING AS AN INDEMNITOR TO A THIRD PARTY, NWS' LIABILITY FOR
DAMAGES, REGARDLESS OF FORM OF ACTION, IS LIMITED TO THE RECOVERY
OF THE EXHIBIT A SOFTWARE LICENSE FEES PAID TO NWS FOR EACH
APPLICATION LICENSED SOFIWARE LISTED ON EXHIBIT A.
CONFIDENTIAL
Page 9 of 14
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(ii) The termination notice shall specify whether the termination is for failure to
make prompt payment or for failure to fulfill its responsibilities;
(iii) The termination notice shall provide detail of the claimed deficiencies;
(iv) If the cited reason for termination is CUSTOMER's failure to make prompt
payment, CUSTOMER shall have ten (10) days from receipt of said notice to
make payment in full for all outstanding invoiced payments due;
(v) If the cited reason for termination is CUSTOMER's failure to fulfill its
responsibilities, CUSTOMER shall have ninety (90) days from receipt of said
notice to correct any actual deficiencies in order to satisfy the terms of this
AGREEMENT;
(vi) At the end of the applicable cure period, unless the termination has been
revoked in writing by NWS, the AGREEMENT terminates.
13.3 In the event of termination by either party, NWS shall continue ~ v~vide its services, as
previously scheduled, through the termination date and the CUSTOMER shall continue to pay all
fees and charges incurred through the termination date as provided in Exhibits A, B, and C.
13.4 In the event neither party formally terminates this AGREEMENT, it naturally terminates when
the obligations and responsibilities of both parties have been satisfactorily fulfilled.
13.5 Upon termination, for each application of LICENSED SOFIWARE provided hereunder and
unless CUSTOMER has fully paid the Exhibit A license fees for the application of LICENSED
SOFIW ARE in question, CUSTOMER shall return to NWS all copies of the applicable
LICENSED PRODUCTS provided to CUSTOMER under this AGREEMENT.
13.6 Nothing in this paragraph on termination is intended to infer that either party has or does not have
a claim for damages.
13.7 The Terms and Conditions relating to non-disclosure, confidentiality and other ongoing rights and
remedies survive termination, including without limitation, paragraphs 1.1, 1.2, 7.1, 8.1, 8.2, 8.3,
11.1, 11.2, 11.3, 11.4, 14.1, 17.1, 17.2, 17.3, 17.4, 17.5, 19.1, 19.2,20.1,20.2,20.3,20.4
and 20.5 of the GENERAL TERMS AND CONDmONS.
14.0 IN1EGRATION WIlli U.S. COPYRlGHT ACT.
14.1 In addition to aU other provisions provided under this AGREEMENT, CUSTOMER agrees to be
bound by and to comply with any and all provisions of the U.S. Copyright Act (The Copyright
Act 0/1976. U.S.C. Sections 101-810 (1976) as amended by 17 U.S. C. Sections 101-810 (1982)).
If a provision of the U.S. Copyright Act and this AGREEMENT conflict, the more restrictive of
the two applies. If it cannot be determined which is the more restrictive, then the provision within
this AGREEMENT shall apply.
CONFIDENTIAL
Page 11 of 14
~
JOF
17.2 As a condition precedent to arbitration, the parties agree that before beginning an arbitration
proceeding, the management of both parties shall have met at least two times in face-to-face
meetings in an effort to resolve any dispute or controversy through normal business management
practices. A minimum of one meeting shall take place at each party's offices or other mutually
agreeable location.
17.3 Tbe arbitrators shall have no power or authority to add to or detract from this agreement of the
parties. Tbe arbitrators sball have no authority to award damages over and above those provided
for in this Agreement and in any event shall not exceed the limitations set forth in paragraph 11.2,
even if the warranty and/or limitation of liability provisions set forth in this Agreement shall for
any reason whatsoever be held unenforceable or inapplicable.
17.4 Neither party nor the arbitrators may disclose the existence or results of any arbitration hereunder,
except if the arbitration results in a Court imposed, judgment, the non-disclosure restriction is not
effective, but only to the extent the matter becomes a public record.
17.5 Each party shall bear its own costs in preparing for and during arbitration, except that the joint
costs of the actual arbitration proceeding shall be shared equally by the parties.
18.0 PATENT AND 1RADEMARK INDEMNIFICATION.
18.1 NWS agrees to indemnify and save the CUSTOMER harmless from and against any and all
judgments, suits, costs, and expenses resulting from any alleged infringement of any patent or
copyright arising from the licensing of LICENSED SOFIW ARE pursuant to this AGREEMENT.
18.2 CUSTOMER shall notify NWS in writing of such allegation within thirty (30) days of the date
upon which the CUSTOMER first receives notice thereof. Failure of the CUSTOMER to give
such notice shall relieve NWS of all obligations to indemnify CUSTOMER under Paragraph 18.1.
19.0 NOTICES.
19.1 Notices to CUSTOMER shall be deemed effective when sent by Registered or Certified U.S. Mail
to the business address of the CUSTOMER.
19.2 Notices to NWS shall be deemed effective when sent by Registered or Certified U.S. Mail to the
following address (or to any other address so specified by NWS):
New World Systems Corporation
3270 West Big Beaver, Suite 300
Troy, Michigan 48084
Attention: President
20.0 GENERAL.
20.1 This AGREEMENT is the entire agreement between the parties superseding all other communica-
tions, written or oral, between the parties relating to the subject matter of this AGREEMENT.
This AGREEMENT may be amended or modified only in writing signed by both parties.
CONFIDENTIAL
Page 13 of 14
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EXlDBIT A
LICENSED STANDARD SOFIWARE PACKAGES
A. Cost of LICENSED STANDARD SOFIW ARE Packae:es selected bv CUSTOMER:
APPLICATION PACKAGE
COST
MONTHIYEAR REOUESTED
1. Police/FirelEMS CAD - Base Package
(multi-jurisdiction)
- Unit Status Monitors
- Goo-File Verification
- House and Location Watch
- Interface to New World Records
$ 28,000
When equipment available
2. Interface Software
- E-911 Interface Module
When equipment available
5,000
Cost of Standard Software:
$ 33,000
Less: Demonstration Site Discount:
(3,300)
$ 29.700
TOTAL SOFTWARE COST:
B. Payment Schedule for LICENSED STANDARD SOFIW ARE
1. DOWN PAYMENT
(40% of the total Exhibit A Cost - Invoiced
upon receipt of signed SOF1WARE LICENSE
AND SERVICES AGREEMENI)
$ 11.880
2. INSTALLATION PAYMENT
(50% of each package Exhibit A Cost - Invoiced
as each IlCENSED STANDARD SOFIWARE package is
installed on your computer, normally within
15 days from equipment availability)
$ 14.850
3. FINAL PAYMENT
(10% of each package Exhibit A Cost-
Invoiced 90 days after installation of each
LICENSED STANDARD SOFIW ARE package)
$ 2.970
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$ 29.700
ALL PAYMENTS ARE DUE WITHIN TEN (10) DAYS FROM RECEIPT OF INVOICE
THE ABOVE PACKAGE COSTS ARE VALID THROUGH OCTOBER 30.1991
CONFIDENTIAL
I()F
EXIllBIT C
STANDARD SOFTWARE MAlNTENANCE AGREEMENT
This Standard Software Maintenance Agreement
(SSMA) between New World Systems Corporation
(NWS) and CITY OF WOODBURN. OREGON
(CUSTOMER) sets forth the standard software
maintenance and other support services provided by
NWS.
1. Service Period
This SSMA shall remain in effect for a period of five
(5) years beginning on the 91st day after the
installation of the UCENSED STANDARD
SOFIW ARE package (the start date) and ending on
the same calendar date five (5) years after the start
date.
2. Services Included
Tbe following services or features are included or are
available under this SSMA:
(a)
(b)
(c)
(d)
(e)
New releases of the UPGRADES to the
LICENSED STANDARD SOFIW ARE;
(previous releases of UPGRADES are
supported no longer than nine (9) months
after a new release is announced by NWS);
UPDATES to LICENSED STANDARD
SOFIW ARE including temporary fixes;
Revised versions to LICENSED
STANDARD SOFTWARE user
documentation;
Reasonable telephone support for
LICENSED STANDARD SOFIW ARE on
Monday through Friday from 8:00 a.m. to
7:00 p.m. (Eastern Time Zone);
Invitation to and participation in user group
meetings; and
(f) Additional support services are available as
requested by CUSTOMER using the then-
current hourly rates. Exhibit B has a
description of support services available.
Items (a), (b) and (c) above will be distributed to
CUSTOMER on magnetic media as appropriate.
After installation, CUSTOMER shall return the
magnetic media to NWS.
3. Maintenance for Modified Licensed Standard
Software and Custom Software
CUSTOMER is advised that if it has requested
changes or modificatiolW to the LICENSED
STANDARD SOFTWARE, these changes or
modifications (no matter who makes them) may
make the modified LICENSED STANDARD
SOFTWARE more difficult to maintain. If NWS
agrees to support CUST9M: SOFIW ARE or
LICENSED STANDARD~S(jFrwARE modified at
CUSTOMER's request, then the NWS maintenance
services provided shall use Exhibit B hourly fees for
the additional support services required.
4. Billil12
Maintenance costs will be billed annually, beginning
on the 91st day after installation and on the same day
each year thereafter for the term of the SSMA. This
cost includes the services listed in paragraphs 2a, 2b,
2c, 2d, and 2e of Exhibit C.
If used for maintenance, Exhibit B support service
hours and travel costs will be billed weekly for the
previous calendar week.
5. Additions of Software to Maintenance
A2reement
Additional LICENSED STANDARD SOFTWARE
licensed from NWS will be added to the SSMA as it
is installed. Costs for the additional maintenance will
be billed to CUSTOMER on a prorata basis for the
remainder of the maintenance year and on a full year
basis thereafter.
CONFIDENTIAL
I1r
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EXHIBIT D
NEW WORLD SYSTEMS CORPORATION
NON-DISCWSURE AND SECURITY AGREEMENT FOR THIRD PARTIES
For permission to use and/or have access to New World Systems Corporation (NWS) proprietary and/or
confidential infonnation, including without limitatio~ software programs and/or documentation
Installed at CITY OF WOODBURN. OREGON
Customer Name
Customer Liaison Authorizing Access:
Name (Please Print or Type)
Located at:
270 MONTGOMERY ST
WOODBURN. OR 97071
Signature
As part of the request to evaluate, use or have access
to NWS proprietary and/or confidential information,
including without limitation NWS software and/or
documentation, the organization and individual whose
names appear below, agree to the following:
1. No copies in any form will be made of NWS
proprietary or confidential information without the
expressed written consent of NWS's President,
including without limitation, the following:
- Program Libraries, whether source code or object
code;
-Operating Control Language;
-Test or Sample Files;
- Program Listings;
- Record Layouts;
- All written confidential or proprietary information
originating from NWS including without
limitation, documentation, such as user manuals
and/or system manuals; and/or
- All NWS Product Bulletins and/or other NWS
Product related materials.
2. NWS software, NWS documentation, or other
proprietary or confidential information shan not be
used for any purpose other than processing the
records of the Customer identified above as permitted
in the Customer's SOFIWARE LICENSE AND
SERVICES AGREEMENT with NWS.
3. NWS may seek enforcement of the above
restrictions by injunction in addition to any other
appropriate enforcement.. ~tion. In the event it is
determined that the money damages caused by the
undersigned's failure to comply with the foregoing
terms are difficult to ascertain, they are hereby
estimated at liquidated damages of no less than three
times the sum of the Exhibit A software costs, the
estimated Exhibit B support fees and the Exhibit C
maintenance costs provided for in the SOFIWARE
LICENSE AND SERVICES AGREEMENT between
the Customer and New World Systems Corporation.
ACCEPTED BY THIRD PARTY
ORGANIZATION
Organization:
By:
Title:
Date:
ACCEPTED BY INDIVIDUAL (EMPLOYEE,
CONSULTANT, CONTRACTOR, ETC.)
Individual:
By:
Title:
Date:
CONFIDENTIAL
...
MEMO
TO:
City Council through Acting City Administrator
FROM:
Leland Schaudies, Public Works Department
/()(/
SUBJECT:
Acceptance of an Easement, 25 feet wide along the east property line of Grace
Village Property
DATE:
October 7, 1991
RECOMMENDATION:
That the Woodburn City Council accept the easement as depicted on the map below.
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CHECK DATES IN THIS PACKET
AS YOU MAY HAVE NOTICED, THE CHECK LISTING ENCLOSED IN THIS PACKET
CONTAINS CHECKS DATED BOTH AUGUST AND SEPTEMBER. OUR NEW SOFTWARE
DATES CHECKS IN A DIFFERENT WAY THAN DID OUR OLD SOFTWARE. WE ARE
INCLUDING SOME CHECKS WITH SEPTEMBER DATES WITH THIS,MONTH'S PACKET
BECAUSE THESE CHECKS WERE FOR EXPENSES INCURRED IN AUGUST AND
REFLECTED ON OUR AUGUST FINANCIAL STATEMENTS. WE FEEL IT IS IMPORTANT
THAT THE EXPENSE LISTING IS CONSISTENT WITH THE FINANCIAL STATEMENTS
FOR THE PERIOD. THIS MAY OCCUR ONE MORE TIME, BUT BEGINNING WITH THE
OCTOBER LISTING DATES WILL FALL WITHIN ONE MONTH FOR SIMPLICITY'S SAKE.
OUR AUDITOR AGREES WITH THIS PROCEDURE.
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PAGE 2
CESCRlfTION
SUFPLIES
MAT~RIALS
LEGAL SeRVICES
HARR1S UNIFORMS
SERVICES
SUPPLIES
BOOKS
S€RVICt$ CITV HALL
REPAIRS
SUPPLIlS
CONFERENCE
SUPPLIES
R':::IM8URSEMENl
SERVICES
SUP~LIES
SUPPLIES
SUPPLIES
L,.UES
SUFPLltS
S2RVICES - Sl~E~T
tJf'?LIES - ?ARKS
SERVICES - CCJRT
/4NNJAL l)UES
SERVICES - TRANSIT
SUPPLIES
SU,VICf3
SUPPLIES
SUP?lIES - ~C~PulER
S:RVICf:$
SUPPLIES
SERVICES
SUP?lIES
SUP~LIES - CTY HALL MAINT
SERVICeS
SERVICES - PU3lIC WORKS
S2RVICfS
SERVICES
SEkvICCS
SUPi>LIES
S lIPPLH. S
RENEwAL fOR QJH5t7
CONFERENC~
SUPPLIES
S.EkV'lC~S
SUPPLIES
SSR\llCES
SUPPLIES - peLICE
SERVICES
SUPPLIES
SUPPLIES
SuPPLIES
SERVIClS - wATER
SERVICES
SUPPLIES
SHiINAR - POLi CE
lIT'
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11408
11409
11410
11411
11412
1141.3
11414
11415
11416
11417
11..16
11419
1142 J
114,1
11..22
11423
11..2't
11425
1142c.
1144::7
1142..3
1142 ;
11430
11431
11432
11433
11434
11.d5
11436
11437
11435
1 1 ...3':1
1144J
11441
1144 .~
11443
11444
11 44 )
11446
11 ..4'1
AlP CHECK LISTING
VEND OR
ABbY'S PIZZA INN
ACME LOCK SHOP
ADVANCED fldERGLASS F~OJ
~LLt~ INDUST~lAL TOOL
A-'UALITY TYfEw~ITER
J.."C 0 11\\S1 ITUT i:.
Ii':,w .A ", L D 1 A
AuTOMATED Offl(E SYST
A T 8 T INfORMATION stsr
A T ~ T COMM~NICATIONS
A.""~'A
cLUE RISDON JANITORIAL
cOONES fERRY ~LECTRIC
CENTENNIAL CCMMITTcc
CHRISTIAN FA,lLY $UPf~Y
C1TY lNS. ~ERVIES CITY
(lS:C!TY-COJ lN~. S~RV
tOMPATlulc CCMPuT~RS
V G ::. D
ijSCC SUESCRIPTICN SE~V4
i~CYCLGPlJIA ~R!TANNICA
CITY OF t'.JE~"c
J ..; f'; ~ Sf. E \l A~, ~
f~CTS ON fIL~, INC.
f M.1LiAN N.~.
FASTcACK ?HviO 5~Rvrc::.
bINNIE (COPEK
fIE 1';0c.ILNEi
~A211AT fOrt hJM~NITY
I1ARKI,) J~.1FOKMS
h-.:l'I1Afi. ~UcST
INGRAM ~lST~ GhOL?
L~AGU~ Of CREGON CITl~S
L.iND'S MARK2T
~AkIC~ Af SE~~lCf IN{
FARleN COUNTY flSCAL ~vc~
~MinATT
~,ARY c. Kd.P
~~ M~ST[R-CAR~ ~U?PLY
~=TRCfUElI~S, lNC
~ID-~IL~A~ET1~ vALLiY
" 0111
V (' 1 1J
'" C 1: D
" (; r :;
\: OlD
" 0 J.. II
fIRST INl EF.:i1ATE JA:~f(
r,JRHN Kft.PS...0f
~iT?Cr~EL1N~, INC.
~ORTH SANrlA~ fAV:N~ CO
i\JRTH..;EST LIV.rt,u
~~ Okc~O~ S~i-~ECTIO~
NuRNBcRG ~Cl_NTlflC
C.t.V.L.A.
AMOUNT
52.90
20.CO
170.71
215.30
~9.CO
50.00
251.00
246.ce
436.94
30.25
230.00
260.00
5e.50
18.CO
2C4.93
9(,,652.,7
15,t26.36
4 .~7 .l; :)
o.co
319.00
~ 09. G 0
50.(JiJ
gO.50
~ ...- C:-1
...1LL... t.r
7 J9 . 20
7.<:J
35.00
777 . C ~
j~.t:5
2 Zb. S 5
~t.Ci.i
2,4.30.03
5.00
L:.. J.. 0
1,1~7.0J
2,510.7J
1 ~5 .7 a
27. S Q
1'12.57
4~.B.21
iulJ1.CG
O.t>':;
0.00
o. u'j
0.00
a.CD
0.00
1.51.2.5
1JO.CiO
414.06
c9,t.SO.i3
19.95
4C.OO
~7.74
30.00
/.2 A
FAG E 4
DESCRIPTION
SUFPLIES
SERVICES
SUPPLIES
SUPPLIES
SUPPLIES
SERVIces
SUPPLIES
SUPPLIES, S~RVICES.
SiRVIC[S
SUP?LIES
S:F.VICLS
SERVICES
SUPPlIE S
SUPPL1ES
SUPPLIES
I NS u-kA~ C ESE R VI C E: S
INS~RA~Cf SE~VICES
SUPPLIES
V 0 I D
SUPPLIeS
SJPPLIeS
~E"Vl~ES
$ERV::':i:t:.S
:>iJPPL!E$
SUh'LH S
S~RV!C[S
~JLT co. ~I3PARY, S~RVC'S
SERVIClS
S~kVICES
SJP?Llt:.,
S~R.JICfS
SUPPLHS
SfF.vICES
SUP?L!ES
SUPPLIES
S:kVICES
SuPPLIES, SERVICES
INTE~PRETER S2RViCE~
SERVICE:;
SJf'?lIES
SST:.VICES
V C I 1.;
V C ... D
V 0 I D
\lOID
\f 0 I C
\I 0 I C
SERVICES
SERVICES
SERVICES
SERVICES
SUPPLIES
~=RVICES
~WP?lIES
S2RVICr;
I1r
/ c"J /1
U91
AlP CHtCK LISTING
PAGE 6
fE
tiiK NO
VENDOR
AMOUNT
OESCRIPTION
J/OO 11503 V- e I i.i 0.00 \I- 0 I 0
)/00 11504 V 0 I D 0.00 \I C I D
)/00 11505 \ 0 1 J 0.00 \f C I D
}/GO 11506 V C 1 D 0.00 \i 0 I D
)/CiJ 115Q7 \i 0 I 1) 0.00 V C I [J
j/OJ 11508 'v C 1 D O.uD V '", I D
v
)/GO 115 09 " C 1 D 0.00 " C I D
)/00 1151J \t 0 1 D 0.00 V C I t
)/00 11511 'v 0 ... D O.GO \i 0 I D
,L
)/00 11512 \' 0 I (; 0.00 V 0 I D
J/CO 11513 V G 1 ~ o.co \i 0 I C
)/CJ 11514 \i 0 1 D 0.00 V 0 1 C
)/00 11515 V 0 1 !) G.Ga V 0 I tl
J/CJ 11516 "II 0 I j) 0.00 \I 0 .,. D
4
j/OJ 11517 \t 0 I [; O.Oj " 0 I [I
)lOD 1151.) \i 0 ... j) c.co V. {)'.1 I>
J/CD 11519 V 0 T L O.GO V C I D
.I-
j/OO 1152i.i 'Ii C 1 f' O.GO V 0 I .
'" '"
UC;.; 11521 V (; .i. ;" v.DO V n 1 l)
v
~'/Cv 11522 " 0 :r i- 0.00 \, 0 I D
'J/tJ 11523 \; C 1 C 0.00 \( v I 0
:'/GJ 11524 .. (; ... D G.GO \' 0 1 D
3/Gu 115,'.) ~ (; .1 ~ 0.00 \of 0 I D
Oh.U 11)20 V ... ! C 0.00 V 0 I D
v
1/91 11527 ;'-1 lYPt~iUTi.:~ St.RVIC~ ,5G.CO S=RVICES
1/.,,1 11.)io A.;)~ L ac f~ ~ ~:;.Y 'i.co ~ERlIICE.S - PAi{KS
1/S-1 1152'" ;. OlE LOCI< ~iiC? 5.50 SeRVICES - PA Ri< S
llSl 115:50 J. ;"1ElU Ci'. N REi) CROSS o9.GO S:.JPPLIES - PARK S
1/91 11331 Ii ;"it. Rl CAN ROOT ..iF~ 331.(:0 ~E:1\VICES - .4w.TP
1/91 1153.i Al"'1ERICAN WATER~';)Rj(S Ji.SSN 10C.CO SckVICfS - WATE~
1/91 11~33 A~ATEJ\. SERVICESJ' l~C 74.31 SUPPllfS - CITY HALL
1/91 11554 J,;)~J'lATtD SALi:.S - i3kG CC 176.05 SUPPLlf:S - POLICE
~'
1/91 11535 /oiJARD5 & ATHLETICS 2 d1 .4t 8 SERVICES - PA RK S
1/91 11536 A T ~ T INFOR.'1ATION S 'fST '-2.9.79 SER'IICES - VA,RI OU S
1/,1 11537 J., i t T 199.55 SERVICES, VARIOUS
1/91 1153j Ei-MART COfl.PCrl.ATIJf'\ ~2.4a SuPPLIES - ~laRAp.y
1/71 11551' tUJ.;, Rl ~e ON ';~NITORI,t. L 21~.GJ S:;R\lICES - Ll~RAi\Y
1/91 11j40 c.01S[ CASCADE 1,(.27.:)1 Sl)PPLlfS - VARIOUS
1/91 11541 cJONES FERRY ELECTRlC 2,130.36 SERVICE.S, SUPj)L!ES - W-..TP
1/~1 11542 E!JLLlvANT, i-lCJ~ES, jAILLY 40.00 ~ERVICES - PCLICE.
l/S1 11543 ~J;)lNE~S C C ;~ N ,;: {; T ION oJ 165.0 Q SUPPi..li:S - peLlet:
1/91 11::44 lAt-ibY FI~S J(?AkT"IENT 51u.40 ::'uPP1..!ES - wi4.TP
1/S1 11545 CA~ E AUTC:oICTl VE 2J'394.42 S::RVICES - PCLICf
1/91 11546 (HE.R;;'Y CITY ELECTRIC 30.CD S~RVICfS - LI BRAR Y
1/91 11547 CHllii\:jN, -US ~ 46.00 SERVICES - SlREET
1/91 11548 C .'i2.."1 HILL 1,893.74 SUPt>LIES - 'llI\tTP
1/91 11549 hiM:i: SL:PP L Y: (OAST AL fARMS 27.90 SUPPLIES - PA RK S
1/91 1155G C)N5CL1DATfj) ..iL;PPLY 211.yO SJFPLH.S - WATER
1/91 11 5S 1 COPY OfFICE fRCi,..'UCT:i ,53.75 SJP/SERV ATTY,WK CAP
liS. 1155.:! DAN.lEL'S PHOTO€RA?tiY 24.56 SERVICES - PCLICE
1/91 1155~ (;AV:SOf" A:.JL) PART ~ 1,159.9.5 SERV/SliPPLY - VAH~CUS
1/91 11554 CA\i:~0N J<. ul ;) P A Rl S 44.55 Si:RV/SLJPfLr::s - POLICE
1/91 1155 ;; CrlARLH DEP:J~ 500. () 0 SERVICES - HCUS R EfiA8
1/91 11556 CISHON'S RE.?,;.\IR 20.00 S2RVICES - ';-1-1
1/91 11::;)7 ROBERT JOHf.iST0!\ 31..14 SERVICES - RSVP
I1r
/91
E
CHK NO
11615
11616
11617
11013
1101':1
1102J
11i.~1
11022
11623
11624
116,5
11626
11621
11 6~ 8
11..:129
11ci::>1
11032
11633
11034
110:'5
11 6~ ;)
116}7
i 1 b33
11039
11 ;)40
11 .s4 1
11c42
11045
110'+4
11 c4S
11640
11047
11c46
11049
11050
11651
11c;~
11653
11 6j':'
11 oj. 5
lieSo
11;j51
11053
11:>5i
1166:)
11oc1
11662
11063
11ct..4
11 565
11~6o
11667
11000
11669
11:.;7J
191
,/91
/$1
1/91
1/91
1/91
1/91
1I~1
1/91
"~1
1/91
1/91
1/~1
1/~1
1/S1
1/<;1
1/S 1
1/91
1/91
1/~1
1/~1
1/91
1h'1
1/S1
1/91
1/)1
1/91
1/91
1/91
1/91
1 J~'l
1/91
1/y1
1/91
1/91
1/<)-1
1/S1
1/91
1/91
1/S1
i 1/91
.1 J~ 1
l/S'1
1/91
,1/91
i 1/9 1
11/91
11/91
11/91
11/91
IllS 1
11/91
11/S'1
JO/LJ
'>01 (. J
A/F CHECK lISTING
VEN&OR
hlNGfY
SCHOOL S~S SlRVICiS
SCrE~TlflC ~UPPLY & t~UIP
LiS SCH~A~ TI~E CENTER
J AMES SEELEY
SSMl~ARS INTERNATIONAL
tiUAN SJCTHUt..
S~ATEK CCMMU~lCA1ICN~
S au NO ELf. VA Te ii
SPA E:MOPORIUlil
SUSSMAN, SHAN~, ~APNICK
ROBERT E. THCMAS III
TOWN & CCUNTRY ?EST CONTR
uN!Tfi) DISPOSAL
~AN ~ATiRS ~ RO~LRS
~ATcR FOC~ ~ ~,SEARCh LAE
~OODbURN ~ARCRAfT
~OODeURN COAST TO COAST
~JOuEJ~N FERTllI2~R ~ GR
~JOJbuRN INOiPLNDE~T
IiJODBURN ...U1\1tR
~aOD2uRN OFfICE SJPPlY
~OODEuRN RADIATOR
~JCvSJR\ T~J=-VALJ[ ~J~
~OODc~KN TRJt-VALU~ ~)~
y ;;: ~ (I~;'. i> r. 1 C $
ZEP ~ANUfACTLRlh~
l~t ~EDICAL S~RVIC~
~Ti:Pk~i'II F.:DJf;l<O
~ tit EN GU'Nl E:F:
r. JG H GuNT..:R
P', A R G II R E T K Ii. :fi.
Li:.O LA RC~lJt
1.::0 "'~LLE.!\
.:KNA 0SoCRN.::.
".LM~[;.~ oil;Ii<!l\~
h h T T I f C l~ R "-
GRACE DA\iIDSCN
~INNIfkED FAC~INr
fREMCNl GRE~kLING
l::H, '{ 'riAL T .:: F.
t,'iNA OS"C;~N.:.
f::1'( PAi{K
LYRUt-. PEffl't
G-=.RTRUDc l<E~'::'
jAl",f.~ STF.;)UP
tAF3~RA STti0U?
,. El V=:R PLAN":
1;{: 5 ",R"l>; NC,~
(;. C;n<DE.I\A~
KAMO~I CATTACOKES
Ci\VIL...c. i"-11L,S
~PRI~GHAv[h ~P1S
\. 0 l v
" C 1 (.\
AMOUNT
137.80
1,193.62
343.29
640.32
1,COO.CO
115.GO
12.40
96.50
146.17
207.00
324.41
44.00
300.03
897.2.5
2~7.50
236.00
772.00
706.30
~~.50
~G.OO
257.5 Z
j';.45
100.(,6
17.(;':'
1 6t .11
c22.cJ
925.05
55.73
53.0..
10.56
2:5.t5
7.2'J
112.80
32.40
34.C3
16.[0
3(;.40
78.CO
-.4.70
4.40
lD.60
31.<3:)
:.34
161 .8 J
25.60
58.60
.34.20
17.60
,... r: ,.. ,"'\
;...;.tJu
25.00
3'-.(;0
13.51
1B.33
C.OQ
o.eo
/J/f
PAGE 8
DESCRIPTION
SERVICES - POLICE
SfRV!CES - PARKS
SERVIClS - W\HP
SERVICES - ?~RKS. TRANSIT
SERVICES - T & E fUND
SERVICES - ?ARKS
SERViCES - PARKS'
SERVICES - wATR
SERVIClS - LlaRARY
S:RVIClS - WATER
SERVICES - LEGAL
SERVICES - CCuRT
SE.RVICeS - W~TP
SeRVICES - V~~IOUS
SlJPPlIe~ - W\\T?
&ERV1CES - ~ATER
SERVICES - ?CLl~E
S~RVICES - VARIOUS
SERVICES - l'I~TP
SERVICES - ?A~KS, PLxNNIN
S~RVICES - VA~!OU$
SSRV/SUP - (CURT, POLICE
St:RVICES - PJRKS
~ERV!CES - ~ATE~
S~RV!CcS - ?A~KS
~~RVICES - ?CLICE, flNA~[
SJPPLIES - w~TP
SUPPL;ES - P~~KS
SERVICES - ~SVP
SE,R'JIClS - RS\lt'
SERVICES - RSVP
SERVICE.S - RSVP
SERVICES - RSVP
SERVICES - RSVP
SERVICES - ~SVP'
SERVICES - ~SVP
SERVICES - T~A~SIT
SERVIClS - T~Ah31T
SERVICES - T~ANSIT
S~RVIC(~ - TRANS!T
S~R1ICES - TP~NS
SERVICES - TRANS
SERVICES - TRANS
SERVICES - TR~N3
Z~RVii:.(S - TRAN:i
SERVICES - TRAN~
SERVICES - TR4N~
ScRVIC[S - T~ANS
REfUNDS/Tin?
REFUND - PARKS
REFUND - Swl~
kEfUND - JT BILL
fiEf UNO - JT fILL
V 0 I 'D
V 0 I 0
I1r
I~/l
MEMO
TO:
City Council through the Acting City Administrator
FROM:
Public Works Program Manager
SUBJECT: Leaf Pick Up and Disposal Program
DATE:
October 7, 1991
The City Council has directed in past years that the Public Works increase its sweeping effort
during the fall. This effort has been directed at the downtown area and main streets leading to
schools. The areas where sweeping intervals are increased to weekly are shown on the
attached drawing. The remainder of the city is swept once per month according to the usual
schedule. This fall Public Works will continue this practice. Increased sweeping will run from
October 14, 1991 to December 14, 1991.
There are some other options available to citizens who want to dispose of their leaves at no
cost. These options will also be available from October 14, 1991 to December 14, 1991. Leaves
can be disposed of on the drying beds of the sewage treatment plant. They can be dropped
off between 8:00 am and 3:00 pm Monday through Friday and on Saturday between 8:00 am
and 1:00 pm. The plant is located one mile east of 99E on Hwy 211 (Molalla Rd). The plant is
on the north side of the road and there is a refuge lane for the left hand turn. Signs will direct
individuals where to deposit the leaves. Leaves deposited must be removed from plastic bags
or other containers.
Public Works asks residents not to rake leaves or debris onto the street but the sweeper will
pick up leaves that are found in the gutter. The sweeper will pick up leaves but small branches
and twigs tend to plug it up.
Some other options for disposal include:
1. Composting on private property.
2. Pickup at residence. United Disposal employees will pick up bagged leaves as a part of
regular service with regular charges.
3. Composting at Marion County site. Marion County is composting yard waste, which can be
dropped at the North Marion Station located at 17827 Whitney Lane, NE near the ash
disposal site. Information on cost and conditions can be obtained by calling 981-4117.
lEAFDISP.CC
I1r
/0/d.
MEMO
TO:
Community Development Director
FROM:
Bob Arzoian, Building Inspector
SUBJECT:
Building Activity for SEPTEMBER 1991
DATE:
October 2, 1991
SEPTEMBER 1989 SEPTEMBER 19~Q_, SEPTEMBER-1991
No. Dollar Amt No. Dollar Amt No. Dollar Amt
New Residence Value 0 0 2 $152,000 1 $ 95,000
Multi Family 0 0 0 0 0 0
Residential Adds & Alts 11 $46,500 20 44,200 18 99,711
Industrial 0 0 1 900 0 0
Commercial Value 0 0 5 161,700 1 117,249
Signs, Fences, Driveways 3 30 5 3,800 3 35,433
Mobile Homes 0 0 5 175,000 9 360,000
Demolish 0 0 0 0 0 0
TOTAL: 14 $ 46,530 38 $ 537,600 32 $707,393
July I-June 30 Fiscal
Year-to-Date
$ 1.045.163
$ 2.152.000
$ 3.050.656
Robert Arzoian
Building Official
RS:lg
BLDACT09.91
Ill"
lOG
MEMO
TO:
City Council through Acting City Administrator
FROM:
Leland Schaudies, Public Works Department
SUBJECT:
Acceptance of an Easement, 25 feet wide along the east property line of Grace
Village Property
DATE:
October " 1991
RECOMMENDATION:
That the Woodburn City Council accept the easement as depicted on the map below.
".'~'
I
.. -h; SC.ALE
N01"" r-
/ I
I I
/
~ t..
~.~
tit' 141
Ul ~. \b
_~ l~~ ~
\l) ~
(\,} ~
t: v)
......
tj' ...""
.sliB.Z..,~ .
(-
--
;z,
'1r
UTILITY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the CITY OF WOODBURN, for the consideration
of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby
is acknowledged, hereby do forever grant unto the CllY OF WOODBURN, a Municipal Corporation
of Marion County, Oregon referred to herein as the CllY, a permanent right-of-way and easement
over and along the full width and length of the premises described as follows, to wit:
An easement, 25 feet wide, described as follows: Beginning at a point on the North
Line of the George Leasure Donation Land Claim No. 53, 883.00 feet South 89029'57"
East from a point on the East line of Fifth which is the initial corner of the Northwood
Plaza Addition No.1; Thence North 1030'00" East 748.79 feet to a point on the South
Right-of-Way of State Highway 214; Thence South 67013'49" West along the Right-of-
Way 26.81 feet, more or less to a point 25 feet perpendicualr from the East line;
Thence South 1030'00" West 739.11 feet, more or less to the South line; Thence South
89029'57" East 25 feet, more or less to the point of beginning;
Also, an easement 25 feet wide described as follows: Beginning at a point on the
North line of the George Leasure Donation Land Claim No. 50, 883 feet more or less
to the adjusted lot line as defined in Reel 744, Pages 326 and 327 from the initial
corner of the Northwood Plaza Addition No.1: Thence North 1030'03" West 25 feet
along the adjusted lot line; Thence North 88030' West 125 feet; Thence South 1030'03"
East 25 feet more or less to the DLC line; then South 88030' East 125 feet to the point
of beginning; all situated in Section 7, Township 5 South, Range 1 West, Willamette
Meridian, Marion County, Oregon.
With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct,
remove, and add to, a UTILllY pipeline or pipelines, with all appurtenances incident thereto or
necessary therewith, in, under and across the said premises, and to cut and remove from said right-
of-way any trees and other obstructions which may endanger the safety or interfere with the use of
said pipelines, or appurtenances attached or connected therewith; and the right of ingress and
egress to and over said above described premises at any and all times for the purpose of doing
anything necessary or useful or convenient for the enjoyment of the easement hereby granted.
THE CllY SHALL, upon each and every occasion that such UTILITY facility is constructed,
maintained, replaced, reconstructed or removed, or added to, restore the premises of the
Grantors, and any improvements disturbed by the City, to as good condition as they were
in prior to any such installation or work, but if not practicable, then pay to Grantors
reasonable compensation.
If the Grantors feel it necessary, the City of Woodburn will construct a fence south of and
parallel to the open channel which has been constructed by the City, to prevent livestock from
entering the drainage area from the City pipe to Senecal Creek.
THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways,
driveways, planting, and related purposes, and all UTILllY facilities shall be at a depth
consistent with these purposes. EXCEPTION: No structure shall be placed within the
easement, or within 450 projection upward from the bottom of the pipe.
MEMO
TO:
City Council through City Administrator
FROM:
Community Development Department
SUBJECT:
Continuation of Pete eam Appeal of the Condition to
Build a Road Across Mill Creek
DATE:
October 9. 1991
At your public hearing of September 23, 1991 the city council took testimony from the appellant,
the public at large, and city staff. After some discussion, ~ was the decision of the council to
obtain additional testimony from the Woodburn Fire Department and Woodburn Ambulance.
Therefore, the council continued the hearing until the next regularly scheduled meeting date of
October 14, 1991.
Incorporated in your packet is the response you requested by the Woodburn Fire District and
Woodburn Ambulance.
Ilg
Woqdbum
~~
September 26, 1991
TO: Steve Goeckritz
FROM:
Bob Benck F i t-e Mat-sha I 1<Jr-
RE: Pete Cam Subdivision
General Comments: It should be noted that minimum Fire Code
requirements for access purposes are intended to provide the
minimum amount of room necessary to move emergency vehicles.
They are not intended to serve as minimum public street
requirements. Generally, public street requirements exceed those
for emergency access as other issues such as, traffic, parking
and general congestion are considered.
Turnaround Provisions: As noted minimum Fire Code turnaround
provisions are intended for emergency vehicles only and are not
to replace city requirements for cuI de sac or other provisions
on public roads which may exceed minimum Fire Code requirements.
Phased Development: Since this project is to
phases any street which exceeds 150' in length
then the minimum turnarDund prDvisiDns must be
temporary turnaround must meet minimum Fire Code
be acceptable to the City Df WODdburn.
be developed in
with a dead end,
provided. This
requirements and
Street or Emergency Vehicle Access to Phase Four: The connection
of Phases 2 and 4 by a public street or emergency lane would
definitely improve the ability of emergency vehicles to serve the
area. As to the type of roadway a public street would be
preferred. The final decision on type and location should be
decided by the City Planner in conjunction with the developer.
1776 Newberg Highway
Woodburn, Oregon 97071
"A FRIEND FOR LIFE"
WOODBURN AMBULANCE
& Health Care Supplies
RANDY C. GARNER. EMT-III
President
1040 N. Soones Ferry Road
P.O. Sox 584
Woodburn, Oregon 97071
(503) 981-9598
DEBRA A. GARNER. EMT-III
Vice President
KATHLEEN MORLEY. EMT IV
Collections Officer
October 2, 1991
Mr. Steve Goeckritz
Community Development Director
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Dear Steve:
I am writing in response to your request for my comments
regarding the accessibility of the proposed Pete Cam Subdivision
for Emergency Vehicles.
In general, the subdivision appears to be layed out to allow
for good access, with the following comments:
#1 -- We are concerned about the "turn-arounds" which would
appear to put emergency vehicles in the position of using
residence driveways on the dead ends to back and turn.
A cul-de-sac would be optimal in these areas.
#2 The proposed I'~ossible Street Connection" between Phase 2
and Ph~z[ ~ would certainly be preferable to the 20 foot
access bO~0ering the pond, if such an access is deemed
necessary. Our normal response protocol would not have
us using this access for routine response to either of those
areas. But the additional congestion in the area, caused
by a lack of through streets in the area, could be a concern.
In summary, our first comment regarding cul-de-sacs is important
to us. Our comment #2 provides an optimal solution for Emergency
Traffic. But we would stop short of saying that the lack of
such a street would hamper our ability to provide a rapid response
to these areas.
Sincerely,
19(au"', (.J'~
Randy C. Garner
President