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Minutes - 10/28/1991 .-. COUNCIL MEETING MINUTES October 28, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 28,1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0018 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: Public Works Director Tiwari, Community Development Director Goeckritz, Park Director Holly, Police Chief Wright, Finance Director Gritta, City Recorder Tennant. 0017 MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 14, 1991; and accept the Museum Advisory Committee minutes of October 9, 1991. The motion passed unanimously. 0026 The following meeting dates were announced by Mayor Kyser: November 12,1991,6:00 p.m. - City Budget Committee meeting; November 12, 1991, 7:00 p.m. - rescheduled meeting date for City Council; November 13, 1991, 7:00 p.m. - Cable Television Advisory Board meeting. 0054 Gwen Biggs, representing the Woodburn Comeback Campaign Committee, invited the public to participate in the First Birthday Party Celebration sponsored by the Committee. The event will be held on November 7th, 6:30 p.m., in Settlemier Park. She also requested that the new City Administrator and Code Enforcement Officer attend one of the Committee's future meetings. 0097 Dave Valencia, representing the Woodburn Chamber of Commerce, advised the Council of a series of Human Resource meetings for local employers. The first meeting is scheduled for November 5, 1991 regarding the impact of the Americans with Disabilities Act. He also stated that the Chamber is circulating a Page 1 - Council Meeting Minutes, October 28, 1991 1l" .-. COUNCIL MEETING MINUTES October 28, 1991 TAPE READING petition for the support of the Tuckwilla project which goes before the County Board of Commissioners next month. 0205 COUNCIL BILL 1344 - RESOLUTION ENTERING INTO A COMPUTER SOFTWARE AGREEMENT WITH NEW WORLD SYSTEMS CORP FOR ENHANCED 9-1-1 DISPATCH. (Tabled from October 14, 1991 meeting) HAGENAUER/JENNINGS.... remove Council Bill 1344 from the table. The motion passed unanimously. Council Bill 1344 was reintroduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. Councilor Jennings stated that he did not object to usage of the title North Marion 9-1-1, however, the contract is with the City of Woodburn and the contract should so state. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1344 duly passed. 0258 COUNCIL BILL 1345 - RESOLUTION ENTERING INTO A COMPUTER HARDWARE AGREEMENT WITH IBM FOR ENHANCED 9-1-1 DISPATCH. Council Bill 1345 was introduced by Hagenauer. City Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1345 duly passed. 0300 COUNCIL BILL 1346 - RESOLUTION ENTERING INTO A HARDWARE MAINTENANCE CONTRACT WITH PERSONAL TOUCH COMPUTING FOR GENERAL CITY COMPUTER EQUIPMENT. Councilor Hagenauer introduced Council Bill 1346. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1346 passed unanimously. Mayor Kyser declared the bill duly passed. 0375 COUNCIL BILL 1347 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY FUNDS. Council Bill 1347 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared the bill duly passed. 0401 CONTRACT APPROVAL - HIGHWAY 214/WOODLAND AVENUE SURVEY WORK. Public Works Director Tiwari stated that survey work is required prior to the submittal of final improvement plans to the State in January for the widening of Page 2 - Council Meeting Minutes, October 28, 1991 'IT ---. .- COUNCIL MEETING MINUTES October 28, 1991 TAPE READING Highway 214 to accommodate a turn lane for HWI and Woodland Avenue traffic. He requested Council approval of a contract with DeHaas & Associates in the amount of $10,800 which will be a project cost under the State loan/grant program. The widening project is scheduled for completion next summer. JENNINGS/FIGLEY... accept the recommendation of staff and authorize the contract with DeHaas & Assoc. for $10,800. The motion passed unanimously. 0470 Councilor Jennings requested that the 9-1-1 Center, along with other city departments, be required to use authorized City letterhead when corresponding with other agencies or potential contractors. JENNINGS/GALVIN... all correspondence be written on authorized City of Woodburn stationery. The motion passed unanimously. 0544 SITE PLAN - EAGLES LODGE ADDITION. No action was taken by the Council on the Planning Commission's approval of the Eagles Lodge site plan application. 0550 PUBLIC WORKS DEPARTMENT - PROGRESS REPORT. Public Works Director Tiwari briefly reviewed the report and advised the Council that the construction projects in the vicinity of 1-5/Woodland Ave. (street extension and storm drain installation) have been completed and the sanitary sewer bore under 1-5 is approximately 40% complete. In addition, the storm drain installation relating to the K-Mart/Bi-Mart project is almost complete with the bore under the railroad being the only work yet to be done. INDUSTRIAL PRE-TREATMENT NON-COMPLIANCE NOTICE. Director Tiwari also reviewed DEa's non-compliance report and advised the Council that DEa would be issuing a IINotice of Intene which requires the City to take appropriate action prior to the next DEQ inspection. He stated that by next summer, the City would be in compliance with DEQ requirements relating to the pretreatment program. Additionally, the City's Business Registration program has provided the City with necessary information to monitor the pretreatment program. 0700 Mayor Kyser congratulated Councilor Sifuentez on her recent award as BPW Woman of the Year. The Mayor also informed the Council that the City Hall ventilation system was being cleaned for the first time since the building was constructed. He stated that the amount of dust within the system has shown that the City should clean the system every three or four years in order to maintain a healthy environment. Page 3 - Council Meeting Minutes, October 28, 1991 --.. .-- COUNCIL MEETING MINUTES October 28, 1991 TAPE READING 0765 Councilor Sifuentez encouraged the Council and general public to visit the Settlemier House and Berry Museum to view the crafts and exhibits at each location. 0800 Councilor Figley expressed her appreciation of the work performed by the Police Department and Code Enforcement Division in making downtown Woodburn a location in which individuals can more freely walk the area without feeling intimidated. 0835 Councilor Jennings questioned the status of a letter received from the AFSCME Union regarding 4/10 work schedules. Mayor Kyser stated that a response would be forwarded to the Union within a few days. Councilor Jennings suggested that the Mayor and a Councilor or staff member attend the Tuckwilla project appeal hearing on November 6th at the Marion County Courthouse. He also suggested that the Council hold a workshop in late November with the new City Administrator to discuss policies and goals. Additionally, Councilor Jennings advised the Council that the State legislature had passed a new law which places responsibility on bartenders for actions which may occur outside the liquor establishment by an individual who had been served alcohol within the establishment. 0982 ADJOURNMENT. The meeting adjourned at 7:34 p.m.. APPROVED ~w ~ ATTEST I!!,~ ~ Mary T nant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, October 28, 1991 1r