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Agenda - 09/23/1991 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A City Council minutes of September 9, 1991 regular and executive session, September 13, 1991 special and executive meeting. B. Planning Commission minutes of August 22 & September 12, 1991. 4. COMMUNICATIONS A. Resignation of Barbara Lucas from Cable TV Advisory Committee. B. Letter commending Officer Jim Seeley. s. ANNOUNCEMENTS AND APPOINTMENTS A. ANNOUNCEMENTS: (1) Council Workshop with Marion County Commissioners regarding 1991 property taxes. (2) Dedication of Burlingham Park: October 5, 1991 at 11:00 a.m, (3) Proclamation: Disability Employment Month, October 1991. B. APPOINTMENTS: Appointment of Alma Grijalva and Lloyd Wilson to the Cable TV Advisory Committee. 6. COMMITfEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. PUBLIC HEARINGS A Appeal of Planning Commission road requirement condition Pete Cam Subdivision #91-02. me!::u::\:::f:::Mf9BtiU1[glmil:i::~I:;:.ggi~:;~:ep!im9!:::g~*:::::~:D!:: - J 3A 3B 4A 4B 5A(1) 5A(3) 8A 9. TABLED BUSINESS 10. GENERAL BUSINESS A Acceptance of storm drain easement on Blaine Street. B. Railroad crossing improvement priorities. C. Request to set public hearing on Transportation Development Plan. D. Council Bill No. 1440 - Resolution authorizing transfer of funds. E. Council Bill No. 1441 - Resolution accepting easement and authorizing supplemental agreement with Southern Pacific. 12. APPROVAL OF CLAIMS 13. PUBLIC COMMENT 14. NEW BUSINESS 15. SITE PLAN ACflONS A. Modular classroom unit on First Presbyterian Church property. lOA lOB 10C 10D 10E l5A 16. STAFF REPORTS A. Fees for Habitat for Humanity project. l6A B. Building activity report for August 1991. l6B C. Code Enforcement report for August 1991. 16C D. Recreation and Park CIP and SDC update. l6D 17. MAYOR AND COUNCIL REPORTS 18. ADJOURNMENT mi:g!:::1:~li:::1l9ggggrlj::lil:1~:Earng~::::.i19!il;l~iR!imRi.tlli;,ll.l!l!1 - 1r ..31 COUNCIL MEETING MINUTES September 9, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 9,1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, Deputy Recorder Tennant. 0021 MINUTES. Under roll call for the Council meeting of August 26, 1991, Councilor Hagenauer was present at the meeting and Councilors Jennings and Figley were absent. JENNINGS/FIGLEY... approve the Council minutes of August 26, 1991 as corrected and the executive session minutes of August 28, 1991; and accept the Park Board minutes of August 13, 1991, the Ubrary Board minutes of August 21, 1991, and the Museum Advisory Committee minutes of August 14, 1991. The motion passed unanimously. 0050 PROCLAMATION - CONSTITUTION WEEK. Mayor Kyser advised the Council that he had issued a proclamation declaring September 17-23, 1991 as Constitution Week within the City. The proclamation has been posted on the City Hall bulletin board for public viewing. 0062 CHAMBER OF COMMERCE REPORT. Dr. Keith Robinson, representing the Chamber of Commerce, advised the Council that future Forum's will be held on Wednesdays. The next forum is scheduled for Wednesday, September 18th, at the Elk's Club and the guest speaker is AI Nunez from Salud Medical Center. He also reminded the Council of Farmfest activities which include the parade on September 21 st and the 3-day event beginning Page 1 - Council Meeting Minutes, September 9, 1991 l' .34 COUNCIL MEETING MINUTES September 9, 1991 TAPE READING September 27th. It is anticipated that Farmfest banners will be hung prior to the start of the Mt. Angel Octoberfest celebration. 0122 COUNCIL BILL 1336 - ORDINANCE ESTABLISHING SYSTEM DEVELOPMENT CHARGES FOR WATER, SEWER. AND PARK & RECREATION FACILITIES. Council Bill 1336 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. Public Works Director Tiwari briefly reviewed the proposed ordinance which had be discussed at previous meetings. He also requested that a correction be made in the bill (page 12, Section 4(F) (3)) by changing the anniversary period to nine years. JENNINGS/FIGLEY... change Section 4(F)(3) reference of sixth anniversary to read "...ninth anniversary...". The motion passed unanimously. On roll call vote for final passage, Council Bill 1336 passed unanimously. Mayor Kyser declared the bill duly passed. 0345 COUNCIL BILL 1337 - RESOLUTION SETTING THE AMOUNTS OF SYSTEM DEVELOPMENT CHARGES. Council Bill 1337 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. Councilor Figley questioned the rationale behind the Park Board and Public Works Department's decision to accept a system development charge below the consultant's recommended charge. The staff briefly reviewed the methodology and the impact of establishing the charge based on Mure capital improvements. Some adjustments may be required within the next 3 or 4 years, however, those adjustments would only involve a major increase. Some discussion was also held on use of park system development charges towards a new swimming pool. On roll call vote for final passage, Council Bill 1337 passed unanimously. Mayor Kyser declared the bill duly passed. 0830 COUNCIL BILL 1338 - RESOLUTION AWARDING A CONTRACT ON CONSTRUCTION OF A STORM DRAIN FROM WILLOW AVENUE TO SENECAL CREEK, Council Bill 1338 was introduced by Hagenauer. Deputy Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Director Tiwari reviewed the bids submitted for the construction of the storm drain line and advised the Council that the second lowest bidder had initially protested the award to the lowest bidder. The staff has reviewed the bidding procedure and feels that the low bidder had substantially met the contract document requirements. Page 2 - Council Meeting Minutes, September 9, 1991 '1r 3A COUNCIL MEETING MINUTES September 9, 1991 TAPE READING On roll call vote for final passage, Council Bill 1338 passed unanimously. Mayor Kyser declared the bill duly passed. 0978 APPOINTMENT OF CITY RECORDER. Mayor Kyser appointed Mary Tennant as City Recorder and requested Council consent of the appointment as required by the City Charter. JENNINGS/FIGLEY.... approve the appointment of Mary Tennant as City Recorder. The motion passed unanimously. 1021 COUNCIL BILL 1339 - RESOLUTION RECLASSIFYING SALARY RANGES FOR CERTAIN CITY EMPLOYEES AND MODIFYING RANGE/STEP SYSTEM FOR FUTURE EXECUTIVE MANAGEMENT EMPLOYEES. Councilor Hagenauer introduced Council Bill 1339. The bill was read by title only since there were no objections from the Council. Councilor Figley questioned the Mayor regarding potential range adjustments for department secretaries. Mayor Kyser stated that classification upgrades is a controversial issue and it was his intent to look at other positions over the next several months. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1339 duly passed. 1234 BID AWARD - 9-1-1 RADIO CONSOLE. Police Chief Wright stated that the upgrade of the communications center to E-9- 1-1 included the purchase of a radio console, computer hardware/software, and a telephone contract with U.S. West. The bid process has been completed for the purchase of a radio console and the 9-1-1 Committee has recommended the acceptance of the low bid from Moducom, Inc.. JENNINGS/FIGLEY... recommend purchase of radio console from Moducom, Inc. in the amount of $78,750.00. The motion passed unanimously. 1355 APPROVAL OF CLAIMS FOR THE MONTH OF JULY 1991. SIFUENTEZ/FIGLEY... approve voucher checks #11001 through 11231 in the amount of $434,043.58. The motion passed unanimously. 1374 EXECUTIVE SESSION. The Council adjourned to executive session at 7:45 p.m. under the authority of ORS 192.660(1 )(a) to discuss consideration of employment of a city administrator. The Council reconvened the regular meeting at 8:25 p.m.. Mayor Kyser stated that no decisions were made, therefore, no Council action was necessary at this time. Page 3 - CounciJ Meeting Minutes, September 9, 1991 1'" ..34 COUNCIL MEETING MINUTES September 9, 1991 TAPE READING 1412 Councilor Figley expressed her support of the Park Board's decision to form a Task Force which would raise non-taxpayer funds to be used for Park capital improvements. 1454 Councilor Jennings questioned the status of the Cable TV Franchise Advisory Committee. Mayor Kyser stated that a meeting will be held during the week of September 26th to review the franchise ordinance expires on June 30, 1992. 1535 Councilor Sifuentez expressed concern regarding the safety of students walking to and from the high school along N. Front Street due to the lack of sidewalks. Public Works Director Tiwari stated that he has been concerned with that area for a number of years, however, the costs to install sidewalks would be more than what the property owners would be willing to pay. Alternative funding sources would be necessary if a local improvement district is formed to install sidewalks/bikeways. 1628 Councilor Hagenauer suggested that the potholes on E. Hardcastle be filled before winter weather arrives. Director Tiwari stated that he would check with the Street Superintendent regarding the department's schedule for asphalt patching. 1723 Mayor Kyser also expressed concern for the safety of students walking to Nellie Muir school along W. Hayes Street. 1777 ADJOURNMENT. The meeting adjourned at 8:37 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon .Page 4 - Council Meeting Minutes, September 9, 1991 'IT ..31 Executive Session COUNCIL MEETING MINUTES September 9. 1991 TAPE READING DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 9,1991. CONVENED, The Council met in executive session at 7:48 p.m. with Mayor Kyser presiding. ROLL CALL Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Attorney Shields, City Recorder Tennant. Press: Niki DeBuse, Woodburn Independent The Council met under the authority of ORS 192.660 (1)(a) to discuss the employment of a City Administrator. The Council reviewed the employment applications submitted by the five finalists for the City Administrator's position. ADJOURNMENT. The executive session adjourned at 8:22 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn. Oregon Page 1 - Executive Session. Council Meeting Minutes, September 9. 1991 'Ir 34 SPECIAL COUNCIL MEETING MINUTES September 13, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 13, 1991. 0003 CONVENED. The Council met in special session at 5:00 p.m. with Mayor Kyser presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Recorder Tennant. Press: Selina Danko, Statesman Journal 0027 EXECUTIVE SESSION. JENNINGS/FIGLEY.... adjourn into executive session under the authority of GRS 192.660(1)(h) to discuss pending litigation. The motion passed unanimously. The Council adjourned to executive session at 5:01 p.m. and reconvened at 5:04 p.m.. 0040 FINAL SETTLEMENT - PACIFIC NORTHWEST DEVELOPMENT COMPANY. JENNINGS/FIGLEY.... City direct James Carter, the attorney representing the City in this matter. to execute the final settlement documents in Pacific Northwest Development Company v. City of Woodburn, Marion County Circuit No. 90C-10275. and authorize the City to pay one half of the final settlement amount not to exceed $22.500.00. The motion passed unanimously. 0048 EXECUTIVE SESSION, JENNINGS/FIGLEY.... adjourn to executive session under the authority of GRS 192.660{1 )(a) to discuss consideration of employment of a City Administrator. The motion passed unanimously. The Council adjourned to executive session at 5:05 p.m. and reconvened at 5:50 p.m.. Page 1 - Special Council Meeting Minutesj September 13, 1991 'Ir 34 SPECIAL COUNCIL MEETING MINUTES September 13, 1991 TAPE READING 0070 EMPLOYMENT DECISION RE: CITY ADMINISTRATOR. The Council extended an offer of employment to Christopher Childs, who in turn, accepted the position. JENNINGS/FIGLEY.... authorize the employment of Christopher Childs as City Administrator effective November 1, 1991, and the monthly wage is set at $3,500. In addition, the City will pay $500.00 for Mr. Childs moving expense. The motion passed unanimously. 0110 ADJOURNMENT. The special session adjourned at 5:54 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - Special Council Meeting Minutes, September 13, 1991 'lr 3A Executive Session SPECIAL COUNCIL MEETING MINUTES September 13, 1991 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 13, 1991. CONVENED. The Council met in executive session at with Mayor Kyser presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Recorder Tennant. Press: Selina Danko, Statesman Journal At 5:02 p.m., the Council met under the authority of ORS 192.660 (1 }(h) to discuss the legal rights/duties of a public body with regard to pending litigation. Brief discussion was held regarding the status of the Pacific Northwest Development Company v. City of Woodburn, Marion County Circuit Court Case No. 90C-10275. The Council reconvened to special session at 5:04 p.m.. At 5:05 p.m., the Council met under the authority of ORS 192.660(1}(a) to discuss consideration of employment of a City Administrator. The Council interviewed Christopher Childs for the position of City Administrator. ADJOURNMENT. The executive session adjourned at 5:45 p.m.. APPROVED FRED W. KYSER, MAYOR AlTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Special Council Meeting Minutes, September 13, 1991 'If .3i3- MINUTES WOODBURN PL4NNING COMMISSION AUGUST 22, 1991 1) ROLL CALL: President Vice President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mr. Vallieres Mrs. Warzynski Mr. Park Mr. Scott Mr. Rappleyea Mr. Guerra Mr. Bauer Present Present Present Present Present Absent Present Present Staff Present: Steve Goeckritz, Community Development Director Barbara Sochacka, City Planner Frank Tiwari, Public Works Director 2) MINUTES: The Planning Commission minutes of July 25, 1991 were approved as written. The Woodburn City Council minutes of July 22, 1991 were accepted as written. The Woodburn Downtown Association minutes of July 16, 1991 were accepted as presented. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None 5) PUBLIC HEARINGS: Continued from July 25, 1991 pcmin822.bw 1 pcmin822.bw J.a The Commission was presented two letters to be submitted into the record. Staff noted that several of the items the Commission requested be incorporated on the preliminary plat has been incorporated in the second plat. The plat now identifies a subdivision that will be developed in four phases the first two phases would adjoin the Meadow Park P.U.D. on the west side of Mill Creek. Phases three and four lie between Mill Creek and Highway 99E. Also identified on tentative plan two was a five foot easement throughout the proposal to be used as a walking path. Staff stated that a ten foot easement would be required to provide adequate width for walkway/bikeway improvements. The developer still wants the city to accept the pond and wetlands area but is willing to build an improved emergency access across the wetlands behind the pond. Staff then presented the alternatives for resolving the open space parkland issues as outlined in the addendum of the staff report. He also mentioned that if the city accepted the open space the walkway easements on both sides of Mill Creek wetland, exclusive of the two access, were not necessary. Greg Munson, Trapp & Associates, the engineers hired by Pete Cam to design this proposal stated the developer is interested in donating the Mill Creek open space to the city, however, if the developer has to improve the walkway/bikeway then they want to waive the sidewalk requirements. The developer is also not willing to give a walkway easement along the westerly boundary of Phase I but they will give a five foot easement along the north property boundary of Phase One and Two which can be incorporated with Meadow Park P.U.D.. He further stated that if they are required to build the road across Mill Creek wetland they will not build this project. However they are willing to build a emergency access of twenty feet on the south side of the pond. When asked by staff the type of housing that would be located on the east side of Mill Creek either "Stick Built or Manufactured Homes, Greg stated this depended on the market forces. Commissioner Vallieres asked if the parks did not accept the wetlands what would the developer do then? Mr. Munson replied one alternative would be to extend the property lines of those lots that are adjacent to the open space to the center of Mill Creek, thereby making the open space private property. Commissioner Vallieres stated this would be quite difficult to run fences into the pond or flood plain. 2 - .. pcmin822.bw .;$~ President Johnson asked Mr. Munson if he had met with the Parks Board. Mr. Munson replied that they would only do so when they know the disposition of the road. If the road is required across Mill Creek no development, therefore no need to go to the Park Board. Don Woodley, 840 Hermanson Street, stated he was strongly in favor of this development proposal. Mr. Pete Cam (developer) had met with him and some interested neighbors and impressed them with his honest approach and his interest in incorporating Phase One and Two into the Meadow Park Home Owners Association. Mr. Woodley reminded the Commission that originally the developers property to the south of Meadow Park on the west side of Mill creek wold have and could be a natural extension of the Meadow Park Planned Unit Development. Also in their discussion with Pete Cam he was willing to donate lot 12 of Phase One for a tennis court. As for the road they do not care if it is built. Ernest Uvesay, 945 Meadowvale Lane, was in support of the developers proposal and didn't feel a road across Mill Creek was necessary. Erin Fasio, 167 Judy Street stated her concern as to the housing type and quality proposed on the east side of Mill Creek. The developer is not clear as to the hosing type whether it will be mobile homes or regular housing. Will the housing on the west side of Mill Creek be high quality and on the east side the cheaper housing? She also spoke in favor of the road across Mill Creek alleviating some of the increased traffic that would use Hawley Street. She was also concerned that the open space and park issue has not been adequately addressed. Larry K1ineman, 1350 Judy, stated his concern with the increased traffic on Hawley Street. He recommended stop signs at Hawley and Judy and parking on only one side of the street on Hawley Street. He was also concerned with the housing type on the east side of Mill Creek. Yvonne Martinez, 1350 Judy , stated that the developer is not clear on the housing type or price range. Mr. Cam did not meet with her regarding this matter. Mr. Pete Cam then addressed the Commission and stated he could not guarantee the type of housing unit that would go on the east side of Mill Creek that would be left up to the property owner. The value and type depend upon the market. He mentioned he had been building homes for twenty years. 3 pcmin822.bw .JiJ Commissioner Bauer asked the developer about examples of his work. Mr. Can said that he had built homes in Salem and Oregon City. Commissioners then discussed Home Owners Association issues. Mr. Munson again address the Commission regarding the road stating that to mitigate the road going across the wetlands the developer could lose up to four more lots. They would build the 20 foot emergency access however. President Johnson questioned the cost difference between a 20 foot improved access and a 34 foot improved road. Mr. Munson said the 20 foot access would be considerably cheaper. President Johnson then asked for input from staff. Frank Tiwari, Public Works Director conveyed to the Commission that from a traffic point of view the road network should be interconnected. Also from an emergency point it is important to have more than one access to the west side of the development. He pointed out the Mure location of a school to the west of the development. If the road is not connected on both sides of Mill Creek drainage the children wold have to be transported up to Wilson street and then west to the school. After some discussion the motion was made to approve the Subdivision with conditions and the requirement the developer meet with the Park Board to resolve the open space issues but exclude the road crossing at Mill Creek. Commissioner Vallieres made the motion. Commissioner Scott seconded. Motion failed 2 - 5. Commissioner Park made the motion to meet the conditions and Mill Creek Crossing improvements. Commissioner Bauer seconded the motion. Motion passed 5 - 2. 4 'II" ~~ ZONING ORDINANCE AMENDMENT #91-01, FENCES ON CORNER LOTS. Staff gave a brief presentation. After a brief discussion the Commission closed the hearing since no one spoke for or against the amendment from the audience. Commissioner Scott made the motion to adopt. Commissioner Vallieres seconded the motion. Motion passed unanimously. 6) REPORTS: Minor Partition Request #91-05 Flurry Stone No action necessary. Planning Commission Objectives 1991, August 8 Workshop Report The Commission discussed the need for further workshops and meetings with the Park Board and City Council. 7) BUSINESS FROM THE COMMISSION: None 8) ADJOURNMENT: There being no further business, the Planning Commission meeting adjourned at 9:30 p.m. pcrnin822.bw 5 w 33 MINUTES WOODBURN PLANNING COMMISSION SEPTEMBER 12, 1991 1) ROLL CALL: President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mr. Vallieres Mrs. Warzynski Mr. Park Mr. Scott Mr. Rappleyea Mr. Guerra Mr. Bauer Absent Present Present Present Present Present Present Absent Staff Present: Steve Goeckritz, Community Development Director 2) MINUTES: The Planning Commission minutes of August 22, 1991 were approved as written. The Woodburn City Council minutes of August 22, 1991 were accepted as presented. The Woodburn Downtown Association minutes of July 29, August 12 and August 15, 1991 were accepted as presented. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: Joan Garrett. 1750 Landau, stated that Landau Drive was the only 30 foot street left in Woodburn. She stated that it had come to her attention that there may be some development coming on that street. She stated that she was concerned that when the development does take place she would like it be considered a major partition and that all the property owners be informed so they could comment on it. Her main concern was the road improvement and the sewer improvel)1ent. pcmin912.bw 1 3~ Staff stated that all the surrounding property owners would be notified when this development came before the Commission. He stated that the developer would put in the improvements to the street and sewer. Staff presented a letter from Woodburn Fertilize requesting that the paving which was a condition of approval could be put off until next spring. Staff stated that he felt comfortable letting them have the extension of time with approval from the Commission. 5) PUBLIC HEARINGS: Conditional Use #91-01 Modular Classroom in a RS Zone Family Head Start Program Staff read the necessary statement to start the public hearing. Staff stated that the applicant wished to place a modular classroom on the property located at 950 N. Soones Ferry Rd. at the First Presbyterian Church. He stated that it would be used for a pre-school education program for 57 three and four year olds. Staff recommended approval subject to the conditions of 1) placing a fence to provide protection for the children using the playground area. 2) A detailed landscape plan be submitted to the Planning Department. John Unville, 3841 Meadowlawn, SE Salem, stated that he was currently the acting director of the Family Headstart Program. He explained the number of children using the classroom at anyone particular time. He stated that the intent was to make the modular classroom an attractive building. He stated that they had invested $80,000 in to the building to make it blend with the surrounding area. He explained how the Family Headstart Program worked picking up children and getting them to and from the classroom safely. He hoped to begin the services soon. He explained the criteria for a family to meet to send their child to the Headstart Program. Commissioner Vallieres asked how they were funded. Mr. Unville answered that the site here in Woodburn is funded out of the Health and Human Services, a federally funded program. Commissioner Vallieres asked Mr. Unville if this was giving these children an advantage over the other children who didn't attend the program. pcrnin912.bw 2 ~ 1r pcmin912.bw 3D Mr. Unville answered that by 1999 it was hoped that all children would have this services available to them. Commissioner Guerra asked if the access door on the east side of the modular was an emergency access door. Mr. Unville answered that two doors would be located on each end. There would be a room for parent classes, child care for parents attending the class and the regular classroom area. There could be a possibility of there functions going on at once. Commissioner Guerra stated that he was concerned that a child would wander out of the door on the east side and into the field east of the building. Mr. Unville answered that there are three staff members are present at all times. Parents volunteer in the classrooms so it is not unusual for 5 or 6 persons being in the classroom. He stated that it would be highly unlikely that could happen. He stated that it was their custom to have a fenced area around the area. Dennis Dusek, 642 Julie Court, pastor of the First Presbyterian Church, stated that in the letter from the session, they were impressed with the leadership and the program. Unda Johnson, 6733 Kings Rd. Woodburn, clerk of the session of the First Presbyterian Church stated that the church was definitely in favor of this proposal. Vice President Vallieres asked if there was anyone in the audience who wished to speak against this project. Dr. Tyler, Dentist, 1934 N. Soones Ferry Rd., stated that he had some questions. He asked if the lease was for three years. He asked what was meant by conditional, was it permanent, or was there a limit. Staff answered that yes, it could mean permanent if approved. Staff explained the landscape condition. Dr. Tyler stated that he supported the Headstart Program, but he had some concerns about the structure. He felt that the structure did not belong in that area. He was concerned about setting a precedent. He stated that all of the people in the area had worked hard to keep the area looking like a park-like setting. He stated that he objected to the modular unit. 3 pcmin912.bw ~~ Staff read a letter from Dr. Asper, stating that he objected to the modular classroom. Mr. Unville, stated that they recognized that a modular classroom has been classified by the government as equipment. He stated that the Headstart Program works hard to get along with the neighbors. He stated that in regards to Dr. Asper's statement that children would be at risk, that all children would be supervised by at least three staff members and volunteers. He stated that the children are taken into the classroom by the bus driver and are taken back to the bus by the staff. When at play they are in a fenced area. Commissioner Park asked staff about the definition between modular verses manufactured home and how that effects the new manufactured home placement in the RS zone. Staff answered that manufactured homes in an RS zone are an out-right use. Commissioner Park asked how the modular differed from the manufactured home, by looking at it, it looks like a manufactured home. Staff answered that a modular meets the uniform building codes, a manufactured home meets HUD requirements. Vice President Vallieres closed the public hearing. Commissioner Scott asked staff if he was saying that a modular was actually a stick built home. Staff answered yes. Commissioner Warzynski made the motion to approve Conditional Use 91- 01 and Site Plan 91-14 with the conditions set, a secure fence and a detailed landscape plan. Commissioner Park seconded the motion. A vote was taken and passed unanimously. Staff stated for the record that if anyone wished to appeal the Commission's decision, they could do so to the City Council. 4 - lr ~~ 6) REPORTS: A. Site Plan Review #91-13, Specialty Polymer Addition, Inc. Staff stated an administrative decision was made and no action was needed by the Commission. B. Willowbrook Subdivision -- Concrete Construction Problems. Staff stated that an individual pointed out to him their concerns about the cracking of the sidewalks and driveways and in their garage in Willowbrook Estates. The Woodburn Building Official, Bob Arzoian informed staff that these cracks were curing cracks (as concrete dries it sometimes cracks). These are not differential settlement cracks were the driveway drops. The Commission was informed that on several occasions the City had required the developer to replace sidewqlks and curbs that were damaged when placing the manufactured homes. When this happened in the right-of-way, the construction inspector marked these areas for the developer to replace those sections. Only a structural problem can be made to be corrected. C. Code Enforcement Monthly Report -- July 1991 D. Building Activity - July 1991 Staff stated that there was a possibility that this next fiscal year the building evaluation could reach 25 to 30 million dollars. E. Transportation Modeling Project -- Progress Report Staff informed the Commission that one of the Commission members would be working on this project. 7) BUSINESS FROM THE COMMISSION: None 8) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. pcmin912.bw 5 !1r 44 ,,...,.... j"" OJ 2 'I~U~ FECE\\lt..0 VI. u.JlJJ 'lh,/M' 7~ c4f~J ~7~ J/--~L-k~' C)6J 97 ~ 7 / f~ ;eY,,--~.. ~.q/~7'~raza~~~ ~~rk,~~~/ .~~; ~~~~~ y~/ c45~ ~ ~/f/ €. eL~~~~ ~~~~ 0;75j 97tJ 7/' r SHERIFF R. ]. Prinslow UNDERSHERIFF Alvin A. Allen DISTRICT COMMANDER Lt. Raul Ramirez Sgt. Greg Olson (503) 981-0212 4-a. Marion County OREGON SHERIFF'S OFFICE NORTH DISTRICT 2221 Country Club Road Woodburn, Oregon 97071-2811 MA Strength in Your CommunityH CHIEF KEN WRIGHT 270 MONTGOMERY ST. WOODBURN, OR. 97071 SEPT.13,1991 Dear Ken, Yesterday, on Sept.12, 1991 our office responded to a felony hit and run traffic accident. The accident was an injury vehicle pedestrian traffic accident on Butteville Rd. near Hwy 214. The victim was a 10 year old male who was transported to Salem Hospital. The suspect vehicle and driver information was relayed to your agency. We were able to determine that a school bus driver had made contact with the suspect driver at the accident scene. As we were tied up at the accident scene I asked Officer Jim Seeley to assist us by locating the school bus driver and obtain any details on the suspect vehi cl e and dr i ver. of f i cer See 1 ey was abl e to make contact with the bus driver and give us valuable up to date information on the suspect. Officer Seeley was very helpful and cooperative on our investigation. Through his effort and determination, Officer Seeley was able to locate the suspect vehicle and the driver. We would not have been able to clear this case this quickly without Officer Seeley's assistance. Our office was able to clear the case and the hit and run suspect driver was cited. I want to commend and extend our appreciation to Officer Jim Seeley for having assisted us on this investigation. As always Officer Seeley is always willing to help out. Office Seeley is a credit to your agency and community. Again, thank you for your assistance. Respectfully, ~OMSL Lt.Raul Ramirez cc:Sheriff City Manager Mayor The Sheriff is the only law enforcement official elected by you, the people of Marion County. 11r (503) 588-5212 BOARD Of COMMISSIONERS Randall Franke Gary Heer Mary Pearmine ADMINISTRATIVE OFFICER Ken Roudybush 511 (I) Marion County OREGON BOARD OF COMMISSIONERS August 27, 1991 Mayor Fred W. Kyser 1228 Randolph Road Woodburn, OR 97071 Dear Mayor Kyser: On October 25, 1991, property tax bills will be mailed out on approximately 100,000 households and businesses. In many instances market values have increased and taxpayers will have higher tax bills than last year. This will especially be true in those taxing areas that have not yet reached the $10 per $1000 assessed value cap placed on non-school taxing districts. We believe there will be many taxpayers questioning why their tax bill has not been reduced since the passage of Measure 5. They will be asking this question of all taxing entities. We have put together an informational program that will help you in dealing with the many questions the public will have regarding property taxes. May we 90me to a meeting of your elected officials and staff to present this important information about the 1991 property tax bills and answer questions? Please contact us at the Marion County Courthouse, 100 High st. NE, Salem, OR 97301 or by phone at 588-5212 to arrange a time and place for such a presentation. Marion County Courthouse . 100 High Street NE . Salem, Oregon 97301-3670 'If 5IJ(/) . Thank you for your serious consideration of this offer. Sincerely, BOA~~~COMMISSIONER L//::J r1I. Chairman 7~~ comrniss ner _~~~"'.K -z..JZ ComrnJ.ssJ.oner cc: City Recorders GH/jls 511(3) CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 PROCLAMATION DISABILITY EMPLOYMENT AWARENESS MONTH OCTOBER 1991 WHEREAS, the President of the United States of American, during the signing of the Americans with Disabilities Act of 1990, declared, liThe shameful wall of exclusion for people with disabilities is finally tumbling down"' and , WHEREAS, people with disabilities can now aspire to live a life of quality with tolerance and freedom from barriers of discrimination; and WHEREAS, we, the citizens of Woodburn take pride in the heritage of our diversity fused with the oneness of our future as affirmed in our state motto, "She Flies with Her Own Wings"; and WHEREAS, we wish to recognize and encourage public and private employers to hire and promote qualified people with disabilities; NOW, THEREFORE, I, Fred W. Kyser, Mayor of the City of Woodburn, hereby proclaim October 1991 as DISABILITY EMPLOYMENT AWARENESS MONTH in Woodburn and invite all citizens to join in this observance. tM~r. yor City of Woodburn .: l.~.{~..i \:," ..-}~~.>.. ,.:1 n~\V..'<' .,.,C"' ..I~' '.' ~ \..'!l....... " ~/J !\, ~~r.;,;;~::{~ '~, 1,;~..'"~~\':: :.,) c..Ql (!!;I ~,);'..l \~(/\ . ,,,,'i >:;/ -\,' '^, . ~....;, j l( ..'.....<t ~. F>.O(l2 H.nL:';(.~ i,' 'tr",\l '~ ,k.J. , .~ . ~ ,'~:_ :";". 1. ,. ... ' " .,},k'"J t . . . J'..f!.'i!; # 'Ill) . . {,,,, \~~';,_ .', ~;1/. ': lttf,,1 ~I.." ':~' , ",,'f"':-~f ' ," u- '. '<-, "'," '.... '.._:'.......'t ~"\' _'.' .. ,..~.;"i1i..' ~'!J ..... . u'~"'''' ,. , "~"'''''' '. d' .~. ". : . ~!1}""~:"">,".,.,,.,,..r;.~' / ~~~l( @~ ~i".>iJ ... '---;~..~,.~~._::,~~::;;:i 11r 81] MEMO TO: City Council through City Administrator FROM: Community Development Department SUBJECT: Appeal a Condition of Approval of the Pete Cam Subdivision #91-02 DATE: September 17. 1991 At their hearing of August 22, 1991 the Woodburn Planning Commission approved, with conditions, Mr. Pete Cam's subdivision proposal. However, Mr. Cam wishes to appeal the condition that he be required to construct a road across Mill Creek, thereby interconnecting all development phases of the project. Therefore, the focus of this hearing is only to determine whether this linkage should take place. The position of the Planning, Public Works and Police Department is that the street connection provides for alternative accesses throughout the development site. It should be noted the road improvement across the creek would not be required in the near future for the first three phases of the project. The street would be required at the time of the fourth phase of the development. It has been conveyed by the developer's representative (Trapp and Associates) phase four would be built approximately four years from now. The Woodburn City Council has three options: 1. Approve the condition that the street be required as a condition of approval. 2. Modify the planning commission's decision regarding the street requirement. 3. Approve the applicant's request and overturn the planning commission condition that a road across Mill Creek is not required. CAMCOND.CC 11r 81/ ADDENDUM SUBDIVISION CASE # 91-02, PETE CAM The applicant has resubmitted the proposal for a 107 lot subdivision. The substantive revisions to the second proposal consist of the following: PHASE I AND PHASE II The project would be developed in four phases beginning with the development of uniform building code single family dwellings ( as stated by the applicant's representatives) in PHASE I and PHASE II, BLOCKS 1, 2, and 3. CONDITIONS OF APPROVAL FOR PHASE I AND II BLOCKS 1, 2 AND 3 NOT WITHSTANDING THOSE CONDITIONS OF APPROVAL REQUIRED IN THE MAIN BODY OF THIS REPORT: A. Dedicate 60 foot right-of-way across Mill Creek as shown on tentative plan II and improve lot 9 block 3, phase II with curbs, sidewalks and street asphalt for a length of 110 feet. The remaining portion will be required to be improved with phase IV. B. Improve the 5 foot walkway that adjoins phase 2 block 3 with a 5 foot improved surface and a 10 foot easement prior the completion of phase II and development of phase III. [You may be able to defer some park fee requirements for walkway improvements. This would require Park Board approval. ] C. Lots 8 and 10 of block 3 phase 2 will have to be widened on their Hermanson frontage from 75' to 80' to meet minimum corner lot standards. D. The Parks Department has given no indication in their conditions of approval that they would accept that land area designated on Tentative Plan II as "Open Space". One of the two conditions shall be met prior to final plat approval: 1) Have the Parks Board and City Council agree to accept this II Open Space" with the dedication of 10 foot easement. or 2} Form a Home Owners Association (HOA) who would be responsible for its upkeep. Any HOA will require Planning Commission review prior to enactment. m s..q if 3) The "Open spacell and accompanying easements as shown on Tentative Plan II remains as a HOA responsibility, dedicate the 10 foot easement as shown on Tentative Plan II that adjoins Meadow Park walkway and coordinate this improvement with Meadow Park Home Owners Association. Provide a copy of this agreement at the time of final plat approval. E. With the street connection across Mill Creek the 20 foot walkway and emergency vehicle access is not necessary however maintain the two access points to the south of the pond as designated on Tentative Plan II. PHASE IV: Phase IV blocks 4 and 5 represent the final phase of buildout for the Pete Cam subdivision. It would also be the phase at which time the street connection should have to be made from Hermeson Street easterly across Mill Creek to its connection with the unnamed street in block 4 phase 4. This is identified as "possible street connection" on Tentative Plan II. CONDITIONS OF APPROVAL FOR PHASE IV BLOCK 4 LOTS 1-16 NOT WITHSTANDING THOSE CONDITIONS OF APPROVAL REQUIRED IN THE MAIN BODY OF THIS REPORT: A. Improve the Mill Creek street crossing so that it intersects the streets on both sides of Mill Creek prior to issuance of a building permit for block 4 lots 1-18 of phase 4. B. Provide for a 10 foot easement and 5 foot improved surface for the remainder of the walkway as identified on Tentative Plan II. 1Tr 8A STAFF REPORT SUBDIVISION REQUEST # 91-02 PROPERTY OWNER/ APPLICANT: PETER CAM PROPERTY LOCATION: SOUTH EDGE OF WOODBURN, WEST OF HIGHWAY 99E ( SEE MAP 1, next page ) ZONING: RM ( Multi-Family Residential) -- approximately 20.33 ac, east of Mill Creek SR ( Single-Family Residential) -- approximately 18.48 ac (including 8.18 ac of Open Space), west of Mill Creek REQUEST: The applicant wishes to develop a single family residential subdivision consisting of 109 lots on approximately 38.81 ac ( SEE MAP 2, next page ) APPLICANTS'S STATEMENT OF INTENT: II... The intent of this proposed development is to construct a 109 lot subdivision which ~ . M" is a mixture of manufactured homes, apartments, and commercial development between Hwy 99E and Mill Creek. On the west side of Mill Creek there will be the conventional single family homes constructed. At this time the pond and surrounding wetlands will remain private. The developer wishes to use the apartments to buffer family home from Hwy 99E..." [ Staff's evaluation of the applicant's intent: - the applicant did not identify any apartments on the plat, see MAP 2; - commercial uses are not allowed in this area] 1 1l'r / -., --~ ~) 8J1 <{ I- u~ w; ,I- C WO Q (j OJ '" o a J ~ ~) - 0 oo.on ~ 0 J oo'on i OO"IEl , " Z :; :; 0 ! 81 0 " , "'- :.1 , en J i 00'<<1 , ~ ~i I " ,., '. ~ ..... , C .......... m , ., => .. en 0 s ~ J C "- OO'~ W ~..~ ~ - ;; Cl en A],",'WIW . >- -1' 0 0 0 , 7. a. 00""' ~ 0 .0 a: a. ~~I -0 -z z ;~l ::i ::, ---l &lrZI~ ..LI.~C'f4 .. u " '" ~ '"",, -' ~.' ~~ --- jg o !:::~. , o ;:" Q I "" 'iO~ lJ1 ~1 -- 'If 8-4 OVERVIEW OF THE PROJECT: 1. The applicant wants to develop a residential subdivision on a 38.81 ac parcel located at the south edge of Woodburn. 2. The parcel is zoned Single Family Residential (18.48 ac) and Multi-Family Residential (20.33 ac) and residential dwellings (1lstic\(l1 built houses and manufactured houses) are permitted outright. 3. The parcel is flat and naturally divided by a Mill Creek flood plainl wetland areas. 4. The applicant wants to develop 70 lots on the east part of the property and 39 lots on the west part of the parcel. 5. Approximately 10% of the proposed subdivision lots do not comply with the adopted subdivision standards. 6. The open spacel wetland area ( 10.18 ac ) constitutes approximately 26% of the total site area and might have been used either as a natural enhancement! passive recreation area, or as a natural divider separating the two sides of the property. 7. The applicant chose not to integrate the two parts of the property: -- the nopen spacell area does not have any access to the surrounding residential areas -- the proposed road network does not connect the two sides of the property 8. Conditions of approval developed by staff reflect the following basic concerns: -- conditions following more l'technicalll land development regulations ( specific development standards) where staff did not use a great amount of discretion; -- conditions where staff applied more discretion in assessing the proposal, such as interpretation of the Comprehensive Plan Policies in recommending a road network connecting two sides of the property -- conditions recommended by a few state agencies implementing environmental and transportation regulations. 9. And, again, it should be noticed that the most controversial aspect in assessing the subdivision oscillates around the basic design concept proposed by the developer: -- staff recommends a residential street connecting the two sides of the subdivision with Hwy 99E and surrounding neighborhoods ( see MAP 5, next page) -- the developer's intention is not to develop a residential street connection ( see MAP 4, next page) -- Comprehensive Plan Map identifies this road as arterial east-west connection. 3 11! ~\'- EA~T-WEST ARTERIAL ; . ---_ .13/'8 ,34 MAP 3. TRANSPORTATION PLAN MAP / 18 ~. ( :';;';;:"'""-'-: I MAP 4. . / , / MAP 5. -- I .,--': / I STREET NETWORK RECOMMENDED BY CITY STAFF :_ '. ,_}j~~~~~ ". . - I ,Y' f J l . ~.ltll'" "Ilh" ."... ,! .' I ; / / ,'/ / J,I' I, I '" 84 BACKGROUND INFORMATION: I. APPLICABLE ORDINANCE AND COMPREHENSIVE PLAN CRITERIA: 1) WOODBURN SUBDIVISION ORDINANCE AND SUBDIVISION STANDARDS 2) WOODBURN ZONING ORDINANCE Chapter 22. Single Family Residential District Chapter 39. Mandatory Parkland Dedication or Cash-in-Ueu-of. 3) WOODBURN COMPREHENSIVE PLAN Chapter V. Open Spaces, Scenic and Historic Areas, and Natural Resources A. Land Needed and Desirable for Open Space G. Water Areas, Wetlands, Waterdheds, and Groundwater Resources Chapter IX. Goals and Policies A. Residential Land Development Policies G. Housing Goals and Policies H. Public Services Goals and Policies I. Transportation Goals and Policies Chapter XII. Implementation of the Plan B. Subdivision and Planned Unit Development Ordinances F. Access Control 5 ... 84 II. STAFF COMMENTS: A. General Characteristics of the Site 1. The property is approximately 38.7 ac in area; 10.3 ac is zoned SR ( Single Family Residential) 20.33 as is zoned RM ( Multi-family Residential) approximately 8.18 ac is designated as Open Space on the Comprehensive Plan Map. 2. The property is located at the south edge of the City, adjacent to Hwy 99E; there are two residential subdivision to the north of the property, already almost fully developed. There is an auction yard ( outside the City's Iimits)- south of the property, and a large tract of undeveloped land (also outside the City's limits), bordering the property to the east. 3. A wetland/ open space area ( Mill Creek flood plain/ flood way) divides the property into two parts which creates a unique development situation which might effect the area in two different ways: - provides a natural enhancement of the property -- if a site design provides adequate access and management ( recreational passive uses ); -- provides a natural barrier between the two parts of the property and does not stimulates any integrated design, 4. Residential single family subdivisions are permitted outright in this area which allow for "stick built" houses and manufactured houses subject to the placement standards as established in Chapter 19 of the Zoning Ordinance. B. Analysis of the Subdivision Development Standards: 1. The subdivision consists of 109 lots: -- 70 located east of the creek -- 39 located west of the creek [ The applicant did not identify clearly street names, lot numbers and block numbers. The applicant did not identify clearly flood plain/ flood way area boundaries and .critical wetlandM area.] 6 9Jl 2. The following lots do not appear to meet the basic dimensions as established by the adopted Subdivision Ordinance and Subdivision Standards: Corner Lots 1, 13, 23 east of the creek ( corner lots width shall be at a minimum 80 ft) Interior Lots 11. 12, 15, 16, 19 east of the creek ( interior lots widths shall be at a minimum 60 ft ) Access to Individual Lots: - following lots are not provided with adequate access: 6. 18 21 west of the creek 3. Street dimensions: right-of-way width for residential street shall be 60 ft: cul-de-sac street identified as extension of Deer Run shows only 50 ft right-ot- way C. Analvsis of the Applied Design Principles: 1. The applicant does not incorporate the "open space" into the integrated design: __ no pedestrian access is provided from the residential area to the creek area which precludes any recreational activities including simply watching. walking or other passive activities; -- proposed street network does not cross the creek : * east part of the subdivision ( 70 lots) is accessed from Hwy 99E from the east and through Hawley Street from the north * west part of the subdivision ( 39 lots ) is accessed trom Hermason Street and Deer Run 2. Disintegrated traffic network: -- two dead end streets on both sides of the property * dead end street on the east part is not likely to be extended in the Mure ( auction yard area, outside the city's limits ) * dead end street on the west part -- no street connection between the two parts ot the property * does not enable internal traffic circulation and east-west traffic flow between Hwy 99E * creates unnecessary traffic congestions -- no pedestrian! bike paths crossing the creek 7 !1! RIf 3. Park! playground development: - no play ground areasl neighborhood parks incorporated into the design -- money in-lieu-of land dedication See EXHIBIT lip' D. Basic Considerations in Developing CONDITIONS OF APPROVAL: Major concerns in developing conditions of approval stem from the following design concepts applied by the developer: 1. The OPEN SPACE! WETLAND area was used rather to disintegrate development (no traffic circulation connecting the two sides of the parcel) 2. The OPEN SPACEI WETLAND AREA ( approximately 26% of the total area) was not used to provide recreational enhancement to the subdivision CONDITIONS OF APPROVAL: It should be noted that presented CONDITIONS OF APPROVAL developed by City staff try to encompass and compromise developer's intent and the applicable land use regulations: 1. City staff strongly recommends a road crossing through the creek as identified on the Comprehensive Plan Map. It should be noted that the Plan identifies this connection as a west-east arterial while staff's recommendations shows only a residential street running through the subdivision ( SEE MAP 3, MAP 4, MAP 5 ) 2. A traffic impact study accessing the impact of this development on Hwy 99E is one of the conditions of approval requested be the Highway Division ( SEE Attachment 3. The Division of State Land was notified to coordinate applicable wetland regulations effecting this area. Staff recommends the following CONDITIONS OF APPROVAL: PLANNING: EXHIBIT IIAII ENGINEERING: EXHIBIT "B" FIRI::: I::XHIBIT lieu TRANSPORTATION: EXHIBIT HD" DIVISION OF STATE LANDS: EXHIBIT HE" PARKS AND RECREATION: EXHIBIT lip POLICE: EXHIBIT "G" 8 I1r -,..::0-. 84 PLANNING: I. CLEARLY IDENTIFY THE FOLLOWING ELEMENTS ON A FINAL PLAT: 1. Street names, lot and block numbers and building lines; 2. Flood way! flood plain! wetland areas boundaries; 3. Proposed phases of the development; 4. Redesigned street network, including : - street crossing connecting two sides of the creek - east dead end street converted to a cul-de-sac street ( SEE EXHIBIT "B" - ENGINEERING) 5. Lots not complying with the dimensional standards as identified in the STAFF REPORT -- corner lots, interior lots, lots without adequate access - shall conform to the adopted subdivision standards. 6. Right-of-way width of the "westll cul-de-sac street (extension of Deer Run? ) shall be 60 ft. II. CONTACT THE FOLLOWING STATE AGENCIES FOR APPROPRIATE PERMITS: , 1. Division of State Lands -- see EXHIBIT lip 2. Department of Transportation Highway Division -- see EXHIBIT "DIl EXHIBIT "An 9 '" 84 SITE REVIEW CAM SUBDIVISION 91-02 GENERAL CONDITIONS: 1. Final plan shall conform to the construction plan review procedures and standards. 2. This development shall comply with the flood plain ordinance #2018. The 100-year f100dway boundary elevation is 171.00 feet. The f100dway is 100 feet wide, 50 feet both sides of the center line of creek. Indicate f100dway and f100dway boundary. 3. The subdivision shall be platted according to standard ~urveying practice: 4. The subdivision shall comply with Woodburn subdivision standards and subdivision ordinance #1518. 5. The developer, not the city, is responsible for obtaining permits from state and federal agencies requiring a permit or approvals for improvements or alterations within the f1oodway, f100dway fringe and wetlands. 6. Applicant shall contact city franchised utilities and provide any required easements on the final plat. 7. Sixteen-foot easements will be required for all public utilities on private property. 2 All work shall conform to the City of Woodburn standard specifications and all state building codes. STREET: 1. Staff is recommending the development be connected with an east-west road through the open area, the road to be located south of the pond area (see Attachment IIN'). 2. Proposed cul-de-sac in the northeast corner of this development shall be eliminated and the street extended to the next through street (see Attachment "A"). 3. The road extending to the south be ended with a cul-de-sac, rather than turn around at the property line. 4. Access and improvements on 99E shall comply with O.S.H.D. requirements. The access, however, should be located opposite the Birds Eye access. 5. The city will not require any street improvements, at this time, adjacent to 99E, other than improvements required for street access or the requirements established by the Oregon State Highway Department. The city will require, however, widening with curb and sidewalks along 99E when the commercial property adjacent develops. 6. Submit street lighting plan. EXHIBIT -B" 1 f' r ~- 8ft STORM DRAINAGE: 1. The following storm drainage easements will be required and so indicated on final plat. A. Fifty-foot drainage easement along Mill Creek B. Easements required for storm sewer to Mill Creek from the proposed streets 2. Storm sewer shall extend to 99E and shall have the depth and capacity to provide for street improvements required adjacent to the Mure commercial property. 3. No natural drainage to Mill Creek shall be cut off from the surrounding area by this development. The property to the southeast may need to be provided a discharge outlet. 4. Storm drainage system shall be constructed with a pollution control manhole prior to discharge into Mill Creek, or catch basins shall be an approved oil trap type. 5. Provide storm sewer runoff calculations. WATER: 1. The water main sizes shall be as shown on attachment "B"; this also indicates the required loops and conceptual locations. 2. Fire protection shall be as per the Woodburn Fire Department's recommendation, including location of fire hydrants. 3. Existing wells shall be abandoned to state regulations. 4. A fire hydrant and gate valve will be required at the end of water mains. SANITARY SEWER: 1. This development is restricted to developing only 120 single family units due to limited capacity of existing facilities; plan indicates the development is within this limit, excluding the commercial lots. 2. The system as shown is acceptable, sanitary extended to 99E. extended to ends of through street. Depth of system may not serve lots along open space, this will need to be investigated. When the future sanitary main is installed from Cleveland Street, the east portion of this development shall reconnect to it. 3. Owner to sign non-remonstrance consent form for the following issues: a) Owner to provide the easement through this property and pay his fair share cost of the proposed future sanitary sewer main from Cleveland Street. 4. The commercial lots adjacent to 99E will be required to extend the sanitary sewer along 99E when it is developed. Randy Scott, Engineering RS:lg 6/26/91 CAM91.02 EXHIBIT "B" r'2, '1l" .'_00 x ,., ~ o o X ." ~ ." '" ." :r ~ '" '" ~~ ~ 'fREEr .. >< / / ! \ I \ 1 ! I I '- ,~ i~ I i ;; .lOO.'-O 13.00 fIoto7..l'8.f .J5o.4j 1Il .. Z " .. .. D .. .. .. I' z o I '.O'l 1_ lli :7~: IJ- , I~I I : ~I i 11 ~ lJ ""-..., ....." ....,......... ........................ ! ~ "" ,~."-. -.............. , '......... ,.........., '.' " ........~,. ......... ~ ", ''---...., , ""'-... ........ .............. '---....",'---...., .'.......... "". ..............." "~~'" '.... .............. . ''-....., , ". 1.)2.00 j;:; fg 131.00 ~ gg F <% ~~~~ ~~~~ ~~fq .. ,. '" f' '" On "'0 <% ;~~~ . ~~~ _r r C o c. "' "'0 fT. -/ m n b 1Il ~ !. ~ I I.. I;: fl:i I:~ .n I i I,., ~4 -- ...... I I i~ f o n .~ 0 Q z m n (J) fO m ~ "0 ".~ JJ -I..... o C = ~ ~ n ~ r-... men'" ~ , -I" ..... -=. "'0 . '~'" .v.."....o-.,.>~.....!I!III."'-~_,.. ....m ~''''~:{'~~''''''<:~''';'n1''~''''''' . ... in z JJ m-l ~ -I m r- o n ~ - o z en - - ~ - - EXHISIT "S" p.3 .... 1m ,..,.:J'"OO."'Jua.J_ ~ . 0 !i 0 x ; " . .'" ,....... '" " :r . en m '!--~.!!!:.. ~ lilia', '" x I.. I~; f~ I:~ "II I : .. ... II z .. ... ... :JJ '" '" ... z o ... I .'l 1- -.., ffi .....'- 1111 : I \~ I " ,. IJ '-....., "'-, '." ',. i '---. ....,. ~' "'~'~ ...., ", ",,:y. .........., ...... . ":~:".3".... '." "",,- ", """ ..... '.... ""- ' . ' LJ Tl -1 Tl :J '" ,. <> r '" r c c c "' .-... il{ i~ f ~ I ~ I ~ ~ ~ O 0 0 m m ~ Z Z n Q Q ~ ~ m m C/) n ~ ~ ii2 ':I~ o 0 0 -t~ ~ ?>?> ~~ ~ ""~ ""~-'-~~"~<I- '''-:,.,,~~~.,....~ ~ ~ Z ~ ~ ~ =i ~ ~ ~ ::am ~ ~)> ,,= z Z z .... . z EXHIBIT "B" p.'1 II! 311 Wodbum 1J~ MEMO TO: Barbara Sochacka Planning Department FROM: 80b 8enck Fire Marshal RE: eam Sub-Division DATE: June 20, 1991 Site Plan Review Comments Woodburn Fire District A. ACCESS- Generally access meets mInImum Fire District requirements. We would like to make two exceptions to the proposal. 1. Dead-end turnarounds: Our preference would be to leave one lot undeveloped and provide an all weather turn-around circle. 2. Does the cul-de-sac meet minimum city diameter requirements? If so, then no on-street parking should be allowed in cul-de-sac area. B. FIRE FLOW Minimum fire flow in residential areas is 1500 gpm. Hydrant spacing needs some minor changes so as to provide coverage in all areas. Refer to Fire District proposal submitted at conference. C. PREMISE IDENTIFICATION - All street names need to be reviewed with local 9-1-1 center so as to prevent duplication within our PSAP service area. Street address numbering must be cleared with the City Planning Department. Flag lot address markers must be placed at street entrance to lot. (Fire Di,strict has some recommended standards for type of address signs.) 1776 Nt'wber<~ Hi<>hwvv t1 t'J .' VVoodburn, Oregon 97071 EXHIBIT Ile" p.t. . /"'- Page 2 Cam Sub-Division D. CONDITIONS FOR CONSTRUCTION All waterlines, hydrants and all weather access to hydrants must be in place, operational and accepted by the city prior to issuance of building permits for combustible construction. There are no exceptions for this needed on-site water supply and access to the water supply. UFC 87.103 a,b,c and UFC 10.301 c,e,f. E. BUILDING CONSTRUCTION All buildings must meet Uniform Building Code Standards, Fire and Life Safety Codes as reviewed by City of Woodburn. EXHIBIT "e" p.2. m 81-1 ,-<.. KI-l SITE PLAN REViEW - PRE-APPUCATiON ~~~~~~~~~~~~~^~~^^^^^^^^~^^^^^~~~~^^^~^~~^^^ .REQUEST DATE: . June 17,1991 DEPARTMENT: John deTar! John Grassman CONTACT PERSON: Barbara Sochacka. Planning Dept., 982-5246 APPUCANT: Peter earn TYPE OF PROJECT: Subdivision PROJECT LOCA nON: Hwy SSE (see map) CONFERENCE PLACE: Conference Amt City HaIl DATE: June 26, 1991 TIME: 1 :30 pm GENERAL INFORMATION TO APPUCANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan Review/Pre-Applica1ion request: Signature - Owner/Agent DEPARTMENT COMMENTS The Hiqhway Division will require that all access to this proposed development be from the proposed street access. The developer shall be required to have a traffic impact study by a licensed professional . traffic engineer. The developer shall apply for the proposed access to 99E with the State Highway Divisions District 3. 885 Airport Road. Salem, OR 97310 THE FOLLOWiNG IS REQUiRED AFTER PRE-APPLICATION CONI=r=RFNC~~ 1) Bght (8) copies of Rnar Plan must be brought into Public Works 2) uAs Builisn must be provided prior to issuance of the building permit EXHIBIT "0" 1Ir r- ~\ ~4 . DIVISION OF STATE LANDS'-- Environmental Planning and Permits 775 Summer Street, NE Salem, OR 97310 503/378-3805 WETLAND DETERMINATION REPORT At the request of the landowner or agent, Division staff have conducted an offsite or onsite wetland determination on the property describ~d below. COUNTY fL1M/(J"J CITY 1^/t)~J1t......-"" LOCATION ' )~J'-h.. S'.,i~ c(- w...,/JJ,,,,~., U"l.. fI......-v c-!q IS i"vl...... ~ ~./I C~<...I T R S L TAX LOT (S) , OWNER/AGENT: j3q....r:-.. SccA 4ACkQ'\ PI.:...,,,,,:,,,) r.J~~t;- ADDRESS: d)i) M<':'''~J'~V' .f+. I {A/.Jcl.f.C,~ 0 C? -:Ju"/ DATE OF ONSITE INVEST' ATI6N: b h Z 4- c.; f (] There are no jurisdictional wetlands or waterways on the property. Therefore, no removal-fill permit is required. Notes: ~ There are wetlands are subject to the for 50 cubic yards substrate. N : SL C <./-4 , _ and/or waterways on the property. Those areas State Removal-Fill Law. A permit is required or more of fill, removal, or alteration of / . N .s,? I' ,,'; , I - . .."l.~..-1 i\"...'':..(............ c. J' h //''''7''' // ~l- (/ .7._ (] A wetland delineation will be wetland/non-wetland boundary. obtained from the Division. Notes: needed to locate and stake the A list of consultants can be (] A removal-fill permit will be required for o A permit may be required by the Army Corps of Engineers (326-6995) Comments: !/{~{LL~ /' ) l/c~.l Date: 7--/--7/ Determination by: Response Copy To: ~ Own~r/Applica~t IS] C- f,/ (If: UJ..;,A~...-..... Q ITl /~ ~. 10 Enclosures: :-/"'...../"../ ..5/.-<..(.::/- cf /fY\~.o J Planning Department I Corps of Engineers DSL file copy Readin9 file copy EXHIBIT liE" p.! 11r SITE P'-t\N REVIEW - PRE-APPLlC,Il:nON , 84 ~~~~~~~~~~~~~~~^~^~^^^^^~^^^^^^^^^^^^^^^^^^^ REQUEST DATE: June 17, 1991 DEPARTMENT: Division of State Lands f? Ii.. (, P ARt::5 CONTACT PERSON: Barbara Sochacka, Planning Dept., 982-5246 APPLICANT: Peter Cam TYPE OF PROJECT: Subdivision;# q ( - 0 2- PROJECT LOCATION: Hwy 99E (see map) CONFERENCE PLACE: Conference Rm, City Hall DATE: June 26,1991 fLE-/f-5iT SGpj) youR. C0H/-fe;U~S . : TIME: 1:30 pm 15"; JOL 7 3. /95; GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan ReviewlPre-Application request: . ~ _ /J !/f/c/~' ,u4 -P~-(. Signature - Owner/Agent DEPARTMENT COMMENTS The area was inspected on 6-28-91 and there is a wetland area of approximately 200 to 250 feet in widith for the total length of proposed project site. An accurate lvetland delination should be done on the parcel since some tax -'lots appear to be encroaching , into the wetland area. The area is predominately Bashaw Clay which is a hydric soil (see attached soil sheet) THE FOllOWING IS REQUIRED AFTER PRE-APPLICATION CONFERENCE: 1) Eight (8) copies of Final Plan must be brought into Public Works 2) "As Builts" must be provided prior to issuance of the building permit EXHIBIT "E" p.Z 111 ~ 11 ,"- 5/31/89 , . tr<- 81 HYDRIC SOILS IN HARION COUNTY AREA. OREGON Compiled by U.S. Soil Conservation Service MAP SYMBOL NAME HYDRIC COMPONENT Ba Bashaw Clay Co Concord Silt loam Cu Courtney Gravelly Silty Clay Loam Da Dayton Silt loam La labish Silty Clay loam MyB Minniece Silty Clay loam, 0-8% slopes So Semfahmoo Muck Wa Waldo Silty Clay Loam Wc Wapato Silty Clay Loam, AbA Abiqua Silty Clay loam, 0-3% slopes Ad Alluvial land Am Amity Silt Loam Ck Clackamas Gravelly loam CI0 Cumley Silty Clay loam, 2-20% slopes HcD2 Hazelair Silty Clay loam, 2-157. slopes, eroded MaA McAlpin Silty Clay loam, 0-3% slopes Mb ,McBee Silty Clay loam NeB' Nekia Silty Clay loam, 2-7% slopes NeC Nekia Silty Clay loam, 7-12% slopes SIB Sa1kum Silty Clay Loam, basin, 0-6% slopes SvB Stayton Silt loam, 0-7% slopes WuA Woodburn Silt Loam, 0-3% slopes Bashaw All Concord All Courtney 'A 11 Dayton All Labi sh All Minniece All Semi ahmoo All Waldo All Wapato All Waldo inclusion All Concord inclusion Courtney inclusion Minniece inclusion Wet spots Waldo inclusion Wapato inclusion Wet spots Wet spots Waldo inclusion Wet spots Somewhat poorly drained inclusions EXHIBIT "E" 3 f. ~ ---. 311 MEMORANDUM TO: Barbara Sochacka ~ FROM: -@/ Nevin Holly, Director Recreation and Parks SUBJECT: Peter Cam Highway 99E Meadowpark Development DATE: June 24, 1991 The Woodburn Parkland Dedication Ordinance allows for the Woodburn Recreation and Parks Department to choose whether dedicated lands, dedication fees, or both are required as a condition of development. The current posture of the Woodburn Recreation and Parks Department and Board is to require cash in Iieu-of-Iand on new developments. This posture is being adhered to in order to have the necessary capital to develop existing sites. The attached calculation, as it relates to this project, shows $19,050 as the park dedication requirement. These fees are due at the time building permits are issued. The calculation per unit is $174.44. These fees can be paid per permit if the development is phased in, or in full if the entire development is approved at once. NH:swp Attachment Department of Recreanon & Parks/City of Woodburn - 491 N. Third St. Woodb~ OR 97071 Nevin Holly, Director Recreation and ParIu - 982-5265 John Pitt, SuperinteruUnt of Parks aru1 Facilities - Teny Williams & Brian Sjothun, Recreation Coordirudors Shirley Pitt, &cretary 982-5264 EXHIBIT 'CF"p.1 - 3/1 PARK DEDICATION CALCULATION TABLE DEPARTMENT OF RECREATION AND PARKS CITY OF WOODBURN Development: Peter Cam 99E Development Meadow Park Prepared by: Nevin Holly" Director Recreation & Parks DATE: --&./19/91 This form is provided to developers in the calculation of parkland dedications or cash-in-lieu of fees as determined by City of Woodburn Zoning Ordinance.' Section 39. Please refer to that Ordinance for detailed information about the background and administration of the parkland requirements. POPULATION GENERATION TABLE Housing Type I No. of units X people per unit = population generated Detached Single Family 2 bedroom homes X 2.5 = Persons 3 bedroom homes 109 X 3.5 = 381 Persons 4 bedroom homes X 4.0 = Persons Attached Single Family 1 bedroom units X 1.5 = Persons 2 bedroom units X 2.5 = Persons 3 bedroom units X 3.5 = Persons Low Density Apartments Efficiency units X 1.0 = Persons 1 bedroom units X 1.5 = Persons 2 bedroom units X 2.5 = Persons 3 bedroom units X 3.5 = Persons High Density Apartments Efficiency units X 1.0 = Persons 1 bedroom units X 1.25 = Persons 2 bedroom units X 1.75 = Persons 3 bedroom units X 2".75 = Persons TOTAL POPULATION GENERATED = 381 Persons LAND DEDICATION Population generated X 5 acre/1000 persons = PARKLAND ACRE REQUIRED 381 persons X .005 acre/person = 1.905 acres. CASH-IN-LIEU OF FEES Parkland acres required X $10,,000/acre land value standard - 1.905 ~cres X $10,,000/acre = $19,050.00 fee. EXHIBIT tfF" f.2 !1r .- 811 MEMORANDUM TO: Woodburn Planning Department FROM: @ Nevin Holly, Director Recreation and Parks SUBJECT: Peter Cam Highway 99E Development Date: July 18, 1991 In addition to the designated cash dedication required of this project I am also concerned with the areas designated as open space on your preliminary site plan. It is my impression The Developer should give some thought to the long term benefit of developing a trail or Greenbelt System which potentially merges the existing Meadowbrook Subdivision with the proposed Development. Such an area would be a designated walking\jogging trail which mayor may not allow bicycle traffic. The woodburn Recreation and Parks Department is interested in The Developers plans for this area. NH cc: Woodburn Recreation and Parks Board (><-\_\\~\\ \If 1/ p. 3 w ~A- DATE: JULY 17, 1991 TO: PLANNING DEPARTMENT, B. SOCHACKA FROM: KEN WRIGHT, CHIEF OF POLICE RE: TRAFFIC CONCERN, CAM SUBDIVISION I HAVE REVIEWED THE PLANS FOR THE PROPOSED CAM SUBDIVISION. THE PROPOSED PLAN APPEARS TO HAVE TWO (2) SECTIONS. SECTION ONE (1) IS LOCATED EAST OF SWALE- WETLAND, SOUTH OF JUDY STREET AND BOUNDED BY HIGHWAY 99E. SECTION TWO (2) IS WEST OF WETLAND AND SOUTH OF THE MEADOW PARK SUBDIVISION. SECTION TWO (2) TRAFFIC PLAN CONCERNS ME GREATLY. THIS PLAN SHOWS TWO STREETS EXTENDED TO A DEAD-END. THERE WILL BE 49 BUILDABLE RESIDENTIAL LOTS. THE STREET PLAN SHOWS THE ONLY WAY OUT OR INTO THIS AREA WOULD BE THROUGH MEADOW PARK SUBDIVISION, BOTTLENECKING AT THE HERMANSON AND WILSON STREET INTERSECTIONS. ALL STREETS IN MEADOW PARK MEANDER AROUND AND THROUGH THE AREA. THERE ARE NO THROUGH STREETS. MY ESTIMATION WOULD BE THAT EACH RESIDENCE WILL HAVE 2 VEHICLES EACH. THIS WOULD BE APPROXIMA~LY 176 VEHICLE TRIPS A DAY THROUGH MEADOW PARK AND BOTTLENECKING AT WILSON AND HERMANSON STREETS. HERMANSON ADDITION IS A RESIDENTIAL AREA WITH NO THROUGH STREETS TO ACCOMMODATE INCREASED COMMUTER TRAFFIC. SHOULD A DRIVER CHOOSE TO TURN WEST OUT OF MEADOW PARK, THEY WOULD PROCEED ONTO AN UNIMPROVED STREET. SHOULD THEY (THE MOTORIST) PROCEED EAST OUT OF MEADOW PARK, THEY WOULD THEN PROCEED THROUGH A RESIDENTIAL OF WILSON AND HAWLEY STREETS. MY CONCERNS ARE CENTERED AROUND THE lACK OF THROUGH ARTERIALS OUT OF OR INTO THE PROPOSED SUBDIVISION AND THE IMPACT OF THE ADDITIONAL VEHICLE TRIPS THROUGH A RESIDENTIAL AREA. I WOULD SUGGEST ADDITIONAL TRAFFIC ENGINEERING TO ENHANCE THE TRAFFIC FLOW. EXHIBIT ICGtl r '>::';""('t'.l\.'-.'';~ MEMO 104 TO: City Council through Acting City Administrator Leland Schaudies, Public Works Department ~ FROM: SUBJECT: Acceptance of Storm Drain Easement Along West Property Une of the Property Presently Owned by Arthur and Betty Graf DATE: September 17, 1991 RECOMMENDATION: Accept the easement as rewritten with $400.00 cost to the easement. BACKGROUND: It appears that there is a need to re-route the storm drain in this area because of lack of capacity and inaccessibility of present drain system. The installation of the new storm drain will require added area to the current easement that was recorded on October 17, 1956 without clearly defining the width or route of the easement. The construction and maintenance cost of the new storm drain will be less because of its straight alignment. Since wet weather will arrive soon, the construction of this drain is scheduled to be started within two weeks. The time constraint requires us to pay $400.00 for the easement so that the property owner is happy and the project is accomplished efficiently. 00307 ,,- ,,+.1' .... 'P.,' sO' 30 N.T.S. !Z'SO-040 !~,::;~.~. ~~.'.,. r.) ~ ~ , I ..' ~ . . ~ .. ~ I 100051 ,.' ~"J.; _ j :'7:1.-- 00071 II.' "0 ' 00105 ..... so' 6' E. GRAFEASE. CC - 'lr EASEMENT lOti KNOW ALL MEN BY THESE PRESENTS, that ARlHUR A. and BETIY L. GRAF for the consideration of Four Hundred Dollars ($400.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the cm.OF WOOClBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the cm, a permanent right-of- way and easement over and along the full width and length of the premises described as follows, to wit: The most Westerly 16 feet of the North 154.6 feet plus the most Westerly 50 feet of the South 50 feet of the parcel of land described in Warranty Deed recorded in Reel 37, Page 06, Marion County Deed Records and described as follows: The Westerly 64 feet of Lot Three (3), and the Easterly 20.0 feet of Lot Four (4), Subdivision of Mrs. Remington's, an Addition to Woodburn, Marion County, Oregon. NOTE: THIS EASEMENT DEFINES THAT SiFlEET DRAIN EASEMENT RECORDED OCTOBER 17, 1956, IN VOLUME 493, PAGE 481, MARION COUN1Y DEED RECORDS. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a drain pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CTIY SHALL, upon each and every occasion that such drainage facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation br work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all drainage facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 450 projection upward from the bottom of the pipe. ...;., ",-,o:)~ '-.".-'v '. ; ";;'~::'.. -,~';~'.h.' :~;-. ;1f~if r/ )17' rf0/~~:' A ~/ STATE OF OREGON ) ) SS COUN1Y OF MARION ) On this the 17Z;hday of ~/'~Jv_.J93J., before me a Notary Public in and for the County and State personally appeared. ,lieTT" L" (~r,.".p and Artf",,,- A. ~r-t)f' known to me5to be the ame person(s) whose names are subscribed to the wit instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. Before me: ('~'7)~ --;4. ['~"~""A NOTAR UC FOR OREGON MyCommissionExpires: ,J:;- II~ - q~~ /\..01.'- -.Ai. YNN A. GERSThIER ICOTIlRY PUBLIC . OREGON ~ IlolinIsslolI &plres oS-I"" - <1, ?, I DB MEMO FROM: City Council through Acting City Administrator Public Works Director~ ~ - - ' Railroad Crossing Improvement Priorities TO: SUBJECT: DATE: September 17, 1991 RECOMMENDATIONS: A. Approve the following recommended crossing improvement priorities: 1. Uncoln Street 2. Young Street 3. Hardcastle Street 4. Front and Settlemier Street B. Approve negotiating with Southern Pacific Railroad for labor costs while the city pays for the material costs. C. Approve, subject to availability of resources, tentative schedule of one crossing improvement in a year or in one and one-half years. This will facilitate railroad to schedule their work. BACKGROUND: Ever since the Cleveland Street railroad crossing improvement has taken place, the city has received many requests to improve other crossings. Therefore, some advance planning needs to be made in this area. It is my understanding that Southern Pacific Railroad will provide labor if the city pays for the material and does not impose deadlines for their schedules. The material cost is estimated to be approximately $220 per foot. This will make the cost of one street crossing with two tracks (4 rails) to be approximately $19,800. The life span of the new rubberized track is estimated to be 20 years. The rubberized crossings will be maintained by Southern Pacific Railroad. These tracks provide good features for safer travel by automobiles and, more importantly, for the bicycles that can be thrown off balance into the vehicular traffic. cc: Engineering PLanning File . . RRCROSS.CC T IO~ MEMO FROM: City Council thru City Administrator Public Works Program Manager RoLL TO: SUBJECT: Public Hearing on Transportation Development Program DATE: September 16, 1991 RECOMMENDATION: Set a Public Hearing on the Transportation Development Program for the council meeting on October 14, 1991. BACKGROUND: The Transportation Development Program is revised annually during the first quarter of the fiscal year. This has been accomplished and copies of the revised program will be passed out to council at the meeting. There are two items in the revised plan that require input. The first is a capital improvement plan that outlines capital purchases planned over the next six years. The majority of funding for these purchases will come from Federal and State funds. New rules for Capital Assistance grants require that public input be sought. The second item is a new attachment to the program that deals with requirements of the Americans With Disabilities Act that was enacted into law earlier this year. The act requires all fixed route transit systems to provide complementary service to disabled individuals. We are proposing that current Dial-A-Ride service fulfills this requirement and this is reflected in the program. Plans to provide this complementary service must be submitted to the Oregon Department of Transportation, Public Transit Division, by January 1, 1992. A minimum of one week notice is required for the public hearing and if council concurs with the October 14th hearing the notice will be submitted this week and published on October 2, 1991. ~ f IOD COUNCil Bill NO. J J-/.J.j-o RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1991-92. WHEREAS, Oregon Revised Statutes 294.450 allows the transfer of appropriations within a fund after the budget has been approved and during the year in which the appropriations are made, and WHEREAS, the loan repayment required within the Housing Rehabilitation Fund is less than the 1991-92 adopted budget appropriation and appropriations need to be transferred to the Fund's capital outlay category in order to expend the grant revenues on rehabilitation of housing units within the City, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOllOWS: Section 1. That the following budgetary transfer of appropriations within the Housing Rehabilitation Fund is hereby authorized to meet estimated operational expenditures: HOUSING REHABILITATION FUND: Transfer from: Materials & Services (37-370-67008) $ 50,000 Transfer To: Capital Outlay (37-370-74670) $ 50,000 Approved as to Form77.?\J rU?/J q- IY - ~ I City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary E. Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. ,.. IDlE COUNCIL BILL NO. J J./.J..j..J RESOLUTION NO. A RESOLUTION ACCEPTING AN EASEMENT ACROSS THE SOUTHERN PACIFIC RAILROAD TRACKS FOR A STORM DRAIN PIPE AND AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT. WHEREAS, storm water problems exist for the properties located west of Highway 99E on the north and south sides of Highway 214; and WHEREAS, the property owners are responsible for the design and construction of storm drains; and WHEREAS, the City finds it useful to plan ahead and facilitate the resolution of storm water problems; and WHEREAS, the storm drain design work, done by a consulting engineer, identifies the location for a crossing of Southern Pacific Railroad tracks; and WHEREAS, if the easement work is done ahead of time, their time delay for construction can be avoided; and WHEREAS, Southern Pacific Transportation Company has asked the City to send them a copy of the approved resolution with the easement documents; and WHEREAS, the Council approved Resolution No.1 025, on November 7, 1990, to accept the easement and authorize the payment of the processing fee; and WHEREAS, the agreement needs to be extended for more time to complete the project; NOW, THEREFORE; Page 1 - COUNCIL BILL NO. RESOLUTION NO. IDlE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City accept the easement for the storm drain across the Southern Pacific Railroad track. Section 2. The Mayor is authorized to execute, on behalf of the City, the Supplemental agreement attached to this resolution. Section 3. The City Council authorizes the payment of $505.00 for the processing fee of the modification of the easement document by Southern Pacific Railroad Company. Approved as to form:~ ~ City Attorney 7- (0 -i / Date APPROVED: Fred W. Kyser, Mayor Passed by the Council Submitted by the Mayor Approved by the Mayor Filed in the Office of the Recorder Attest: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. 'I!' JOJ:. REJ/jej.CtyofWbrn September 5, 1991 Page 1 of 2 SUPPLEMENT TO LEASE AUDIT NUMBER 211485 AND DEED AUDIT NUMBER 67606 THIS SUPPLEMENTAL AGREEMENT, made this ll..!!d.ay of 5fPT7"01 8"1 ~ 1991 by and between SOUTHERN PACIFIC TRANSPORTATION COMPANY, a Delaware corporation, herein tenned "Railroad" and CITY OF WOODBURN, a municipal corporation of the State of Oregon, 270 Montgomery Street, Woodburn, Oregon 97071, herein tenned "Grantee"; RECITALS: By -agreement dated August 1, 1990, the parties hereto entered into an agreement whereunder Railroad pennitted grantee to construct, maintain and operate a 36-inch stonn drain in, upon, along, across and beneath property of Railroad at or near Woodburn, County of Marion, State of Oregon. It is desired to amend said agreement as herein after set forth. AGREEMENT: 1. Section 5 of said agreement is hereby amended to read as follows: " 5 . The rights herein granted to Grantee shall lapse and become void if the construction of said structure upon said property is not commenced within one (1) year from the date first herein written in this Supplemental Agreement. ; 2. Section 9 of said agreement is hereby amended to read as follows: "9. As part consideration, Grantee agrees to pay Railroad an amount equal to any and all assessments which may be levied by order of an authorized, lawful body against the property of Railroad (and which may have been paid by Railroad) to defray any part of the cost or expense incurred in connection with the construction of said structure upon said property commenced within one (1) year from the date first herein written in this Supplemental Agreement. 106" 1tEJ/jej.CtyofYbrn September 5, 1991 Page 2 of 2 3. Grantee will pay Railroad $505.00 partially to defray the cost of handling. 4. Except as herein otherwise provided, all of the terms, covenants, and conditions contained in said agreement dated August 1, 1990, shall be and remain in full force and effect. WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate the day and year herein written. SOUTHERN PACIFIC TRANSPORTATION COMPANY By' rJ. .I />>aJ.k, L (Ti ) Manager-Contracts CITY OF WOODBURN By: (Title) By: (Title) ,- r / S/1 CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 September 13, 1991 John Unville Acting Director Family Head Start 2455 Franzen Street NE Salem, OR 97301 RE: CONDITIONAL USE REQUEST # 91-01 SITE PLAN REVIEW REQUEST # 91-14 Dear Mr.Unville: At its meeting on September 12, 1991 the Woodburn Planning Commission approved your requests to place a Family Head Start modular classroom in the Single Family Residential zone on the property owned by the First Presbyterian Church of Woodburn subject to the conditions presented in the staff report. Please submit a more specific landscape plan to our office prior to issuance of building permits. It should be noted that this decision made by the Planning Commission may be appealed to the City Council within ten days from the date of mailing the decision. Please contact our office at 982-5246 if you have any questions. Sincerely, ~~O~ \o~ Barbara Sochacka City Planner cc: Dennis Dusek, First Presbyterian Church of Woodburn letmod ~ '," 154 . .)00' ...:f 4-Z jI J I;; l'~ . '4'1 ". '{. ,. " I.' , f l' ...,.... .- . ..Ii I .~TI.~l/.\Tri~: U'E I . . -JI-",. C~... lIlllj , ~4'O.""""", "" ..... ""Y'Y~~ o . to.~. N.'.l!'.~ "- 4Z331-525 ,. , , . ~.7 r(~';;r t. ~,' () , , .., (\ ;:S-~-(_h.~,-'r-- MAP 1 · ::; \.. ,. ............. ". .............. ~. .................. ........... ........ .. ..~.... \I' " "Z .36 ~~7. ., "-.S.O~'.\I ,,,,. . ,..:Ij :" '.. '" 'I, ~I ~ -:'/(:. n,_ ..~/t:' / 99./ . ..... _ _J - i --". ,,~~ '" . I I I I I I 1 I I -.! "--, to ITE PLAN f\ /51/ It. I I I I I l MAP 2 N --,. BoD,.) e...., r- . . - r er '-y l~::'rl N > r-.........................................~....~ , .,.,. ~ 11.C\~phtt\t I ... t "l'1 I 1- _. - f t, I f~'11 - j ~ " r t \ \. :..\ I /.' S \ ~ c... \-.il"(\. r fo',,, ~Ci ii:'>"- - '2 3 ~ cac.e~ ~ Cr)\..tCCl\ "i~.:.; ,I ...; \- S C ."'~"'" ,--' ..;? "IV 1 I .. -Z:-: ',' I.-J L'; ~I ; / ~/:; illh }, ': ~\O''I'1lr~.'f: < I .' i t~ J" r """ L ..; ~1~JF.. &-. v I t~ ~'\ fi I l ~~. \ '. ti '1 -.:;:. -; ,J \ ~ 1-; ~. \J': I" , C.),Q). . ,- · /' \ .!} do'ttecl Ilnl1~, ..-l' 4 ....., I i--\ ""'-.., \\~'-~\cate {~.~ I~,"t l"\~\ \lJ . I / V \. , - -.J c.'" ..,~." :it! "--'1 .. c .\et\ n \\\\ k f C,~U: '- ~" ~\ /\ 1.01' /T~'e I 1./ " ,..." \. .. -- . ", * .. ~, ..~~P.;,t1A~.:: ~ ...prDpo~e" 5at~~ " \~\ ~{.. [" ~ I. ~~:- \~: k: :r e",c I"~ '" i I ~. b7 addec\.. \ ) '? ' I~ . I " I ~.-""1' e..I'4s ","'." \:i~1 \,", \\1&\ +0 J 011'\ ~ D .:::tT \..-ropo':..ed. I W ," , C)C I ~ f \ \\ CJ ~ e 1\ ~ C ..J '" I .' .. wa.lk \0 '/ ..p. '. b'. u \\",'Oc..d<:tr". a rOrn Pa....~\n~ 10+ +0 u.dch.,IC ..} \ c..\(1 ~::'\"~~m LW\\1 b~ ~ -~ \\ We~t ehtraf)c~ v,,;t1 have ha.l1dicaf'lr\U:1 c ~ ~~~, ~~ ... \ . ~""'\ -" ~...................................... .............. ..............................., ~{~'~\. "P:~-\'i e.I cl l 0. nd sea p ;, -'.'3 : a \ te l"'na til,. j ~~ "\. rh_~~\~i'\(..,('e''\....; anci t'r 1_nl:::' ( a I ('\:I l '_"^_(' , - , . ....;,\c..,~.~ I..;.V ".\...A.....'.l\nl" c-\- ''''J I , >1. '.. -, hI, I , . t.................................................... ................... ................................................... ............. ....~.# . ")-.. , <G ~ I III =. I 00' ~ /0A MEMO FROM: City Council through Acting City Administrator Public Works Director ~ _ ~ - ~ Payment of Water and Sewer Connection Fee by the City TO: SUBJECT: DATE: September 17, 1991 About four months ago Habitat for Humanity presented their house building program to the Woodburn City Council. During the presentation it was explained that a great amount of volunteer work has made this program a success and some relief from certain fees, if possible, was requested. The city council appeared to be genuinely interested in the program and gave the impression that the city should cooperate and help. In the past, under the similar circumstances, a school volunteer project has received payment of connection fees from city resources. Therefore, in response to the city council reaction, the city administrator wished to give similar consideration to this program. This decision has been supported by the mayor. Although actual action on this issue did get delayed, I would like to inform the council that the fees for sewer and water connection are being paid from sewer and water sales revenues. Note for Finance Dept Use the following budget line items: 70-700-65901 Water 72-720-65901 Wastewater HABTAT.CC !Ir /6lJ- . MEMO TO: Community Development Director FROM: Bob Arzoian, Building Inspector SUBJECT: Building Activity for AUGUST 1991 DATE: September 6, 1991 AUGUST 1989 AUGUST 1990 AUGUST 1991 No. Dollar Amt No. Dollar Amt No. Dollar Amt New Residence Value 0 0 1 $88,000 3 $ 277,575 Multi Family 0 0 0 0 0 0 Residential Adds & AIts 1 $35,250 23 64,600 10 43,100 Industrial 0 0 0 0 0 0 Commercial Value 0 0 1 50,000 0 0 Signs, Fences, Driveways 4 40 17 50,000 7 7,388 Mobile Homes 2 36,000 14 490,000 4 141,000 Demolish 0 0 0 0 0 0 . TOTAL: 7 $ 71,290 56 $ 695,220 24 $469,063 July I-June 30 Fiscal Year-to-Date $ 274.735 $ 1.614.4006 $2.343.263 fA Robert Arzoian Building Official RS:lg BLDACT08.91 1Ir /he. ~ N. r: M 0 II TO: Planning Commission and City Council through City Administrator FROM: Code Enforcement Section SUBJECf: Monthly Report for AUGUsr~ 1991 DATE: September 10, 1991 This monthly report encompasses Code Enforcement activities from August 1 - 31, 1991. Code Enforcement responded to or self initiated 143 cases. There are 11 cases still under investigation; these are violations that have to be cleared by the court. They are an accumulation of previous monthly violations still under investigation. ABATED/ CASES CLEARED CITATIONS 32 30 o PUBUC PROPERlY VIOLATION: These cases include storage of motor vehicles, boats, trailers, abandoned autos, etc. on public street or public property. 2 o o Vehicles were TOWED due to a violation on public streets or public property. 27 17 o PRNATE PROPERlY ABATE NUISANCES: These cases include articles on private property labelled as junk, old cars, car parts, miscellaneous debris wood, tires, any type of debris that lessens the aesthetics of the property. ~~~i: 4 4 o HEALTII HAZARD: These cases involved solid waste products (garbage) and other refuse which create a public health hazard and a habitat for rats; also human defecation and open septic tank(s) related to housing problems. 18 12 o LAND USE VIOLATIONS: Involve zoning ordinance violations such as a single family unit being used as a multifamily unit, residential units operating as commercial businesses in a residential zone, traffic safety involving line of sight at intersections, and vehic1e(s) being parked on landscaped areas. o o o DANGEROUS BUILDING: Where building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deteriorated to become an attractive nuisance to children, vagrants, or migrants affecting public health, etc. !If ABATED/ CASES CLEARED CITATIONS o o 46 46 3 o Settlemier Legion Park park 89 91 TOTAL - 190 o 5 o Community Center 10 CONTRACf CASES em CITATIONS 9 o CASES o CASES 11 REPT08.91 o CITATIONS 4 /6e . INDUSfRIAL WASfE: Was disposed of through the City's stonn drain system. ANIMAL CONTROL: These include, but are not limited to dogs barking, running at large, vicious and menacing animals, follow up cases on animal control involving cruelty for Woodburn Police Department. Dog licenses sold to the public, dogs released to owners and payments of impound fees. Related duties involving livestock. CfIY PARK VIOLATIONS: General rules and regulations affecting rules of conduct within Woodburn City Parks. City Parks security checks (drive through) OBNOXIOUS VEGETATION: This includes weeds, tall grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties from May 1 through September 30. ASSISf OTHER AGENCIES: Such agencies as the Woodburn Police Department, Woodburn Fire District, Marion County Health Department, Marion .County Housing Authority, Department of Labor and Industries, Accident Prevention Division, and Woodburn Building Department. MISCEllANEOUS VIOLATIONS: Public indecency, no merchant's license, peddlers, etc. .. /~~ .. September 18, 1991 STAFF REPORT TO: Fred Kyser. Mayor and Woodburn City Council FROM: Nevin Holly. Director Recreation and Parks SUBJECT: Capital Improvement Program. and SDC Allocations As the Council is aware, the recently adopted System's Development-Ordinance promises to give the Woodburn. Recreation and Parks Department a monetary resource to develop Woodburn Parks and facilities which was not previously available. Additionally, the Woodburn Recreation and Parks CIP Fund has not been updated for several years. Realizing this and anticipating the System Development adoption prompted the Woodburn. Recreation and Parks Board and staff to begin examining its CIP Fund in August. The Board addressed this issue once again at its regularly scheduled meeting of September 17, 1991. The CIP evaluation is taking into account several vari- ables, including short term capital park needs, long term comprehensive park plans and available resources. Also, as a part of the final CIP prioritization will be a SDC priority list. As the Council is aware, SDC expenditures have exact- ing rules as to allowable expenditures. Our interpretation of the funds that can be expended and in what allowable percentages per project will be included in this report. The Woodburn Recreation and Parks Board CIP update will be presenteq to the Council at their first meeting in November. The Park Board asked that I relay this information to Council and keep them informed and updated on this im- portant matter. NH:swp Department of Recreation & Parks/City of Woodburn - 491 N. Third St. Woodbu~ OR 97071 Nevin Holly, Director Recreation and Parks - 982-5265 John. Pitt, Superintendent of Parks and Facilities - Terry Williams & Brian Sjothun, Recreation Coordinators Shirley Pitt, Secretary 982-5264 "--- m-