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Minutes - 09/09/1991 --c COUNCIL MEETING MINUTES September 9, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 9,1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALl. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, Deputy Recorder Tennant. 0021 MINUTES. Under roll call for the Council meeting of August 26, 1991, Councilor Hagenauer was present at the meeting and Councilors Jennings and Figley were absent. JENNINGS/FIGLEY... approve the Council minutes of August 26, 1991 as corrected and the executive session minutes of August 28, 1991; and accept the Park Board minutes of August 13, 1991, the Library Board minutes of August 21, 1991, and the Museum Advisory Committee minutes of August 14, 1991. The motion passed unanimously. 0050 PROCLAMATION - CONSTITUTION WEEK. Mayor Kyser advised the Council that he had issued a proclamation declaring September 17-23, 1991 as Constitution Week within the City. The proclamation has been posted on the City Hall bulletin board for public viewing. 0062 CHAMBER OF COMMERCE REPORT. Dr. Keith Robinson, representing the Chamber of Commerce, advised the Council that future Forum's will be held on Wednesdays. The next forum is scheduled for Wednesday, September 18th, at the Elk's Club and the guest speaker is AI Nunez from Salud Medical Center. He also reminded the Council of Farmfest activities which include the parade on September 21 st and the 3-day event beginning Page 1 - Council Meeting Minutes, September 9, 1991 1IT --- COUNCIL MEETING MINUTES September 9, 1991 TAPE READING September 27th. It is anticipated that Farmfest banners will be hung prior to the start of the Mt. Angel Octoberfest celebration. 0122 COUNCIL BILL 1336 - ORDINANCE ESTABLISHING SYSTEM DEVELOPMENT CHARGES FOR WATER. SEWER. AND PARK & RECREATION FACILITIES. Council Bill 1336 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. Public Works Director Tiwari briefly reviewed the proposed ordinance which had be discussed at previous meetings. He also requested that a correction be made in the bill (page 12, Section 4(F)(3)) by changing the anniversary period to nine years. JENNINGS/FIGLEY... change Section 4(F)(3) reference of sixth anniversary to read 1I...ninth anniversary...II. The motion passed unanimously. On roll call vote for final passage, Council Bill 1336 passed unanimously. Mayor Kyser declared the bill duly passed. 0345 COUNCIL BILL 1337 - RESOLUTION SETTING THE AMOUNTS OF SYSTEM DEVELOPMENT CHARGES. Council Bill 1337 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. Councilor Figley questioned the rationale behind the Park Board and Public Works Department's decision to accept a system development charge below the consultant's recommended charge. The staff briefly reviewed the methodology and the impact of establishing the charge based on future capital improvements. Some adjustments may be required within the next 3 or 4 years, however, those adjustments would only involve a major increase. Some discussion was also held on use of park system development charges towards a new swimming pool. On roll call vote for final passage, Council Bill 1337 passed unanimously. Mayor Kyser declared the bill duly passed. 0830 COUNCIL BILL 1338 - RESOLUTION AWARDING A CONTRACT ON CONSTRUCTION OF A STORM DRAIN FROM WILLOW AVENUE TO SEN ECAL CREEK. Council Bill 1338 was introduced by Hagenauer. Deputy Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Director Tiwari reviewed the bids submitted for the construction of the storm drain line and advised the Council that the second lowest bidder had initially protested the award to the lowest bidder. The staff has reviewed the bidding procedure and feels that the low bidder had substantially met the contract document requirements. Page 2 - Council Meeting Minutes, September 9, 1991 ". - COUNCIL MEETING MINUTES September 9, 1991 TAPE READING On roll call vote for final passage, Council Bill 1338 passed unanimously. Mayor Kyser declared the bill duly passed. 0978 APPOINTMENT OF CITY RECORDER. Mayor Kyser appointed Mary Tennant as City Recorder and requested Council consent of the appointment as required by the City Charter. JENNINGS/FIGLEY.... approve the appointment of Mary Tennant as City Recorder. The motion passed unanimously. 1021 COUNCIL BILL 1339 - RESOLUTION RECLASSIFYING SALARY RANGES FOR CERTAIN CITY EMPLOYEES AND MODIFYING RANGE/STEP SYSTEM FOR FUTURE EXECUTIVE MANAGEMENT EMPLOYEES. Councilor Hagenauer introduced Council Bill 1339. The bill was read by title only since there were no objections from the Council. Councilor Figley questioned the Mayor regarding potential range adjustments for department secretaries. Mayor Kyser stated that classification upgrades is a controversial issue and it was his intent to look at other positions over the next several months. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1339 duly passed. 1234 BID AWARD - 9-1-1 RADIO CONSOLE. Police Chief Wright stated that the upgrade of the communications center to E-9- 1-1 included the purchase of a radio console, computer hardware/software, and a telephone contract with U.S. West. The bid process has been completed for the purchase of a radio console and the 9-1-1 Committee has recommended the acceptance of the low bid from Moducom, Inc.. JENNINGS/FIGLEY... recommend purchase of radio console from Moducom, Inc. in the amount of $78,750.00. The motion passed unanimously. 1355 APPROVAL OF CLAIMS FOR THE MONTH OF JULY 1991. SIFUENTEZ/FIGLEY... approve voucher checks #11001 through 11231 in the amount of $434,043.58. The motion passed unanimously. 1374 EXECUTIVE SESSION. The Council adjourned to executive session at 7:45 p.m. under the authority of ORS 192.660(1 )(a) to discuss consideration of employment of a city administrator. The Council reconvened the regular meeting at 8:25 p.m.. Mayor Kyser stated that no decisions were made, therefore, no Council action was necessary at this time. Page 3 - Council Meeting Minutes, September 9, 1991 111" -. COUNCIL MEETING MINUTES September 9, 1991 TAPE READING 1412 Councilor Figley expressed her support of the Park Board's decision to form a Task Force which would raise non-taxpayer funds to be used for Park capital improvements. 1454 Councilor Jennings questioned the status of the Cable TV Franchise Advisory Committee. Mayor Kyser stated that a meeting will be held during the week of September 26th to review the franchise ordinance expires on June 30, 1992. 1535 Councilor Sifuentez expressed concern regarding the safety of students walking to and from the high school along N. Front Street due to the lack of sidewalks. Public Works Director Tiwari stated that he has been concerned with that area for a number of years, however, the costs to install sidewalks would be more than what the property owners would be willing to pay. Alternative funding sources would be necessary if a local improvement district is formed to install sidewalks/bikeways. 1628 Councilor Hagenauer suggested that the potholes on E. Hardcastle be filled before winter weather arrives. Director Tiwari stated that he would check with the Street Superintendent regarding the department's schedule for asphalt patching. 1723 Mayor Kyser also expressed concern for the safety of students walking to Nellie Muir school along W. Hayes Street. 1777 ADJOURNMENT. The meeting adjourned at 8:37 p.m.. APPROVED ~uJ ~ FRED W. KYSER, MAVt . ~ ~ ATTEST ~~ Ma ~ant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, September 9, 1991 ",.