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Minutes - 09/23/1991 -, COUNCIL MEETING MINUTES September 23, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 23,1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Absent Present Present Absent Present Present Present Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, Public Works Manager Rohman, City Recorder Tennant. 0030 Council President Jennings introduced Chris Childs who will assume the duties of City Administrator on November 1, 1991. 0040 MINUTES. FIGLEy/STEEN.... approve the Council minutes of September 9, 1991 and the special Council minutes of September 13, 1991; and accept the Planning Commission minutes of August 22, and September 12, 1991. The motion passed unanimously. 0052 LETTER OF RESIGNATION FROM CABLE T.V. ADVISORY COMMITTEE MEMBER. Barbara Lucas submitted a letter of resignation from the Cable TV AdYisory Committee effectiye immediately. 0070 LETTER OF COMMENDATION RE: POLICE OFFICER JAMES SEELEY. Police Chief Wright read a letter from Lt. Raul Ramirez, Marion County Sheriff's Office, expressing his department's appreciation for the cooperation extended by Officer Seeley in clearing a hit and run traffic accident case and locating the suspect. Page 1 - Council Meeting Minutes, September 23, 1991 'iT ~ COUNCIL MEETING MINUTES September 23, 1991 TAPE READING 0122 A Council workshop has been scheduled for Wednesday, September 25th, 7:00 p.m., City Hall Council Chambers, to meet with County Commissioners regarding the 1991-92 property tax bills. 0170 Park Director Holly reminded the Council that West Woodburn park will be dedicated on October 5th, 11:00 a.m., and renamed to Burlingham Park. 0194 PROCLAMATION - DISABILITY EMPLOYMENT AWARENESS MONTH. Mayor Kyser issued the Proclamation declaring the month of October 1991 as Disability Employment Awareness Month. 0250 APPOINTMENTS TO CABLE TV ADVISORY COMMITTEE. The Mayor recommended the appointments of Alma Grijalva and Lloyd Wilson to the Cable TV AdYisory Committee. SIFUENTEZlFIGLEY.... accept the Mayor's recommendation and appoint Alma Grijalva and Lloyd Wilson to the committee. The motion passed unanimously. 0233 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION ROAD REQUIREMENT CONDITION - PETE CAM SUBDIVISION #91-02. Council President Jennings declared the public hearing open at 7:09 p.m.. Community Deyelopment Director Goeckritz read into the record the statement as required by ORS 197.763. Director Goeckritz reviewed the staff report and the Planning Commission's decision to require a road across Mill Creek to link all phases of the deyelopment. The road construction would not be required until Phase 4 of the deyelopment is built. At this point in time, it is anticipated that the final phase will be built in approximately four years. He also stated that the Commission's vote was 5-2 in favor of the road requirement. 0637 Craig Munson, design engineer for Trapp & Associates who represents Pete Cam, advised the Council that the road condition would require the developer to obtain a permit from the Diyision of State Lands due to the road crossing the wetlands. The permit process would result in an approximate one year delay to develop that portion of the project. In addition, the total estimated cost to construct the roadway is $200,000 which includes the road, loss of lots for the road and mitigation, and fill across the wetlands. He stated that there is an existing 20 foot road across the wetlands near the pond which could be brought up to engineering structural design and paved for emergency vehicle access only. The cost to improye the existing road would be $30,000 - $50,000. Page 2 - Council Meeting Minutes, September 23, 1991 " -, COUNCIL MEETING MINUTES September 23, 1991 TAPE READING 0943 Larry Kleinman, 1350 Judy Street, spoke in fayor of the access road to help offset the increased traffic flow on Hawley Street to Cleveland Street then to Highway 99E. He also stated that, in his opinion, an east/west roadway was necessary within the development. He requested that the egress from the development onto Hawley Street not be opened until the connector road within Phase 4 is completed. Yvonne Martinez, 1350 Judy Street, suggested that the roadway would proYide a continuity of the housing within the development which is proposed as both stick built homes and manufactured homes. 1240 Don Woodley, 840 Hermanson Street, spoke on behalf of the Meadow's Subdivision Association in opposition the Planning Commission's decision to require the roadway across the wetlands. He stated that future deyelopment south and west of Meadowpark would provide an additional two accesses to the proposed deyelopment by connecting to Brown Street. Additionally, the extension of Warren Way would provide a third access point to Brown Street. He objected to the placement of a barrier across the wetlands which may disturb wildlife habitat in the immediate area. He suggested that the City allow the developer to improye the current access road which is available immediately for emergency vehicles. Ernie Liyesay, 945 Meadowvale Lane, spoke in opposition to the road requirement across the wetlands and expressed concern for increased traffic flow in his neighborhood if the roadway was constructed. Councilor Jennings expressed concern in not receiving a report from the Fire Department or Ambulance Service regarding the traffic flow issue. Attorney Shields advised the Council that the public hearing could be continued until the next meeting for the purpose of receiving input on that specific issue. 1620 FIGLEy/SIFUENTEZ.... hearing be continued to the next regularly schedule Council meeting for the purpose of obtaining input from both the Fire Department and Ambulance Service regarding the issue of the need for access for their purposes over the proposed street under discussion as well as over the proposed alternate emergency access site. The motion passed unanimously. At 7:53 p.m., the hearing was declared continued until October 14, 1991, at 7:00 p.m.. 1646 ACCEPTANCE OF STORM DRAIN EASEMENT ON BLAINE STREET. The staff recommended the acceptance of a rewritten storm drain easement along the west property line of property owned by Arthur and Betty Graf for the purpose of re-routing the existing storm drain in that area. FIGLEY/SIFUENTEZ.... accept the storm drain easement from the Graf's as rewritten and authorize the payment of $400.00 for the easement. The motion passed unanimously. Page 3 - Council Meeting Minutes, September 23, 1991 -. COUNCIL MEETING MINUTES September 23, 1991 TAPE READING 1688 RAILROAD CROSSING IMPROVEMENT PRIORITIES. Public Works Director Tiwari reviewed his memo recommending the improyement of one railroad crossing each year with the City to pay for the cost of materials and Southern Pacific Railroad to provide the labor for the improvement. The priority list as recommended by staff is as follows: 1} Uncoln Street, 2} Young Street 3} Hardcastle Street 4} South Front/Settlemier Street crossing The estimated cost for materials of one street crossing with two tracks (4 rails) is $19,800 and the estimated life span for the rubberized track is 20 years. FIGLEY/SIFUENTEZ.... accept staff recommendation on the priority list and authorize negotiations with Southern Pacific Railroad for payment of labor costs with the City paying for material costs. The motion passed unanimously. 1750 REQUEST FOR PUBLIC HEARING ON TRANSPORTATION DEVELOPMENT PLAN. Public Works Manager Rohman advised the Council that new federal and state regulations require a public hearing before the adoption of a transportation development program. FIGLEY/SIFUENTEZ... public hearing be set for October 14, 1991, 7:00 p.m., for the purpose of receiYing public input on the Transportation Development Program. The motion passed unanimously. 1840 COUNCIL BILL 1440 - RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1991-92. Council Bill 1440 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1440 passed unanimously. Council President Jennings declared the bill duly passed. 1871 COUNCIL BILL 1441 - RESOLUTION ACCEPTING AN EASEMENT ACROSS THE SOUTHERN PACIFIC RAILROAD TRACKS FOR A STORM DRAIN PIPE. Councilor Sifuentez introduced Council Bill 1441. The bill was read by title only since there were no objections from the Council. Public Works Director Tiwari briefly reYiewed the supplemental agreement which extends the date of the original agreement to September 1992 and proYides sufficient time for the completion of the storm drain project. On roll call vote for final passage, Council Bill 1441 passed unanimously. Council President Jennings declared the bill duly passed. Page 4 - Council Meeting Minutes, September 23, 1991 --... COUNCIL MEETING MINUTES September 23, 1991 TAPE READING 1920 SITE PLAN REVIEW - MODULAR CLASSROOM FOR HEAD START PROGRAM. Community Development Director Goeckritz advised the Council that the Commission had approved the request to place a modular classroom for the Family Head Start program on property owned by the First Presbyterian Church. No action was taken by the Council on this issue. 1993 WATER AND SEWER CONNECTION FEE PAYMENT RE: HABITAT FOR HUMANITY PROJECT. Public Works Director Tiwari advised the Council that connection fees for the house currently under construction could be paid from sewer and water sales revenues as done in the past with certain school yolunteer projects. FIGLEY/SIFUENTEZ.... sewer and water connection fees for this home be paid for through sewer and water operating funds. The motion passed unanimously. It was the consensus of the Council to reyiew the requests for assistance in payment of connection fees on a case by case basis. 2056 Councilor Sifuentez provided a brief report on the Farmfest parade which was held on Saturday, September 21 st. 2082 Regarding the status of the Wal-Mart project, the staff adyised the Council that contracts with the City haye been signed, however, building permits have not yet been purchased by the company. 2109 ADJOURNMENT. The meeting adjourned at 8:07 p.m.. APPROVED :JMdJw ~ FRED W. KYSER, MA R ATTEST fY1 ~ Mary ~ant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, September 23, 1991