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Agenda - 08/12/1991 AGENDA WOODBURN CITY COUNCIL AUGUST 12, 1991 - 7:00 P.M. CALL TO ORDER AND FLAG SALUTE ROLL CALL. MINUTES A. City Council minutes of July 22, 1991. B. Planning Commission minutes of July 25, 1991. C. Woodburn Downtown Association minutes of July 23, 1991. D. Woodburn Library Board minutes of July 24, 1991. APPOINTMENTS AND ANNOUNCEMENTS A. Announcements: (1) Farmworker Housing Development Corporation Report. (2) Informational meeting regarding regional fuels tax, Aug. 27, 1991. 3A 3C 3D 4A.2 g COMMITTEE REPORTS_ A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - None BUSINESS FROM THE PUBLIC (This allows public to introduce Items for Council consideration not already scheduled on the agenda.) PUBLIC HEARING TABLED BUSINESS 'GENERAL BUSINESS_ A. Council Bill No. 1326 - Ordinance amending nuisance ordinance requiring toilet facilities on construction job sites. 10A_ Page 1 - Woodburn City Council Agenda, August 12, 1991 Council Bill No. 1327 Resolution authorizing execution of land sale contract for purchase of museum property. lOB. Co D. E. F. Go Acceptance of storm drain easement: Elm Street. 10__¢_C Acceptance of easement for sewer pump station from Pioneer Trust. 10D_ Acceptance of easement for sanitary sewer from Pioneer Trust. 10E_ Acceptance of storm drain easement from Progress Way to railroad 10F. right-of-way on PGE property. 10___~G Bid award: Pickup for Water Dept. Funding sources for W. Woodburn pump station replacement and sewerline I___U_H construction project. EXECUTIVE SESSION To conduct deliberations with persons designated by the governing body to negotiate real property transactions. Authority: ORS 192.660(1)(d) 11. 12. 14. 15. APPROVAL OF CLAIMS PUBLIC COMMENT NEW BUSINESS A. Transportation Planning Project. SITE PLAN ACTIONS (informational) 14__A 16. STAFF REPORTS A. OLCC Six Month Compliance Plan Review. 16A 17. MAYOR AND COUNCIL REPORTS 20. ADJOURNMENT Page 2 - Woodburn City Council' Agenda, August 12, 1991. COUNCIL MEETING MINUTES July 22, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CiTY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 22, 1991. _0003. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 001q ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present 0018 0031 OO40 005___66 Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Library Director Sprauer, Park Director Holly, Police Chief Wright, Deputy Recorder Tennant. MINUTES. JENNINGS/FIGLEY... approve the Council minutes of July 8, 1991; accept the Park Board minutes of June 18, 1991, the Planning Commission minutes of June 27, 1991, and the Downtown Association minutes of July 16, 1991. The motion passed unanimously. Mayor Kyser reminded the Council that a workshop on System Development fees is scheduled for Monday, July 29th, 6:30 p.m., in the Council Chambers. He also stated that the Council of Governments has canceled the Regional Fuels Tax meeting and another meeting will be set at a later date. . Mayor Kyser presented Lt. Don Eubank with a plaque for his leadership in coordinating the July 4th activities and fireworks fundraising project. He also reappointed him to serve as next year's chairman. Lt. Eubank expressed his appreciation in receiving the award, however, he also stated that numerous volunteers helped with the program in order to make it succeed. Page I - Council Meeting Minutes, July 22, 1991 TAPE READING 0141 COUNCIL MEETING MINUTES July 22, 1991 Councilor Jennings introduced the Cadet Explorers who assisted at the July 3rd Summer Music Games. The City currently has 5 Cadet Explorers who have collectively over 500 hours of training. He expressed his appreciation for the work they have been doing throughout the community and urged continuation of the program. 0243 0439 0576 WOODBURN COMEBACK CAMPAIGN REPORT. Paul Kilpatrick, Committee representative, briefly reviewed the Housing report which was completed by the Committee approximately six weeks ago but held back for presentation due to the pending HUD investigation. He requested Council input on the report and suggested a pro-active versus passive approach to the situation. Ruth Wells, 275 N. 3rd., requested Council consideration and adoption of all or part of the points addressed in the report. She stated that Police assistance is only a stop gap measure and the City needs to look at the long-term situation. A definite need exists to help those without homes to find a home and become a part of the community. Al Nunez, representing the newly formed Farmworker Housing Development Corporation, reviewed the mission statement of the organization which involves the development of a housing program. Board members introduced themselves to the Council. Mr. Nunez requested Council support of their program and stated that they would be presenting a formal needs assessment to the Council at the August 12th meeting. COUNCIL BILL 1321 - RESOLUTION AUTHORIZING STORM DRAIN LINE AGREEMENTS. JENNINGS/FIGLEY... remove Council Bill 1321 from the table. The motion passed unanimously. Council Bill 1321 was reintroduced by Hagenauer. The bill was read by title only since there were no objections from the Council. Attorney Shields advised the Council that Section 20 of the agreement which was included in the agenda packet has been changed due to late negotiations with the various parties. He read the new Section 20 into the record. On roll call vote for final passage, Council Bill 1321 passed unanimously. Mayor Kyser declared the bill duly passed. Page 2 - Council Meeting Minutes, July 22, 1991 COUNCIL MEETING MINUTES July 22, 1991 TAPE READING 0642 COUNCIL BILL 1322 - RESOLUTION AUTHORIZING INTERDEPARTMENTAL ' ' BORROWING OF FUNDS_. Council Bill 1322 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1322 duly passed. 070_.___~8COUNCIL BILL_ 1323 - RESOLUTION ESTABLISHING A 401 (A) MONEY. PURCHASE PLAN AND 1HUST_. Councilor Hagenauer introduced Council Bill 1323. The bill was read by title only since there were no objections from the Council. Following a brief review of the program, the Council vote unanimously to approve the bill. Mayor Kyser declared Council Bill 1323 duly passed. 0814 O847 cou.c- ^, SALEM AREA MASS TRANIST DISTRICT FOR STF-8 FUNDING DURING FISCAL YEAR 1991-92. Council Bill 1324 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council: On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1324 duly passed. COUNCIL BILL 1325 - RESOLUTION AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT WITH A.F.S.C.M.E. REGARDING A FOUR- TEN WORK SCHEDULE., Council Bill 1325 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. Councilor Jennings expressed his objections to a four-ten work schedule. A brief discussion was held regarding the issue. On roll call vote for final passage, the bill failed by a vote of 2-4 with Councilors Steen, Jennings, Hagenauer, and Galvin voting nay. 1150 STREET CLOSURE REQUEST. The Downtown Association requested the closure of First Street between Garfield and Front St. to hold the annual Crazy Days bed races and other activities. The requested hours of closure are 9:00 a.m. to I:00 p.m.. JENNINGS/FIGLEY .... approve the request to close First Street on July 27, 1991. The motion passed unanimously. Page 3 - Council Meeting Minutes, July 22, 1991 ? 3A COUNCIL MEETING MINUTES July 22, 1991 TAPE READING 1160 REQUEST TO USE LIBRARY PARK FOR COMMUNITY HEALTH FAIR. A letter was received from Al Nunez, Executive Director of Salud Medical Center, requesting permission to use Ubrary Park for the Annual Community Health Fair sponsored by the Center. SIFUENTEZ/JENNINGS .... permission be granted to use the park for the September 14th Health Fair. The motion passed unanimously. 1170 ACCEPTANCE OF EASEMENT - NAZARENE CHURCH. The staff recommended the acceptance of a utility easement from the Nazarene Church. JENNINGS/SlFUENTEZ .... accept the utility easement from the Woodburn Church of the Nazarene. The motion passed unanimously. 1181 12O9 1238 JENNINGS/HAGENAUER .... adjourn into executive session as allowed under ORS 192.660 (1)(h) to discuss'the following current litigation or litigation likely to be filed: (1) Pacific Northwest Development Co. v. City of Woodburn; and (2) HUD Case No. 10-91-0146-1. The motion passed unanimously. The Council adjourned to executive session at 7:40 p.m. and reconvened the meeting at 8:42 p.m.. JENNINGS/FIGLEY .... authorize the City Attorney to contact HUD and advise them that the City will cooperate by agreeing to individual interviews provided that the City Attorney is present at the interviews and the dates and times of the interviews be mutually agreed upon. The motion passed unanimously. JENNINGS/STEEN... executive session tapes not be released without a court o~'der. The motion passed unanimously. 1280 APPROVAL OF CLAIMS FOR JUNE 1991. Finance Director Gritta provided the Council with a new page 9 of the voucher listing. Following a brief inquiry on a few of the vouchers paid, SIFUENTEZ/G^LVIN .... voucher checks #5800 - 6279 be approved for the month of June 1991. The motion passed unanimously. 1431 Site Action Plan #91-1 lA and 91-1 lB (Modular classrooms at Washington and Nellie Muir schools) were provided to the Council for review, however, no action was taken on the plans. Page 4 - Council Meeting Minutes, July-22, 1991 COUNCIL MEETING MINUTES July 22, 1991 TAPE READING 1455 Councilor Jennings questioned the potential removal of trees near the Senecal Estates development. The staff advised the Council that the buffer area, which includes the trees, belongs to the City rather than the developer. 1565 Councilor Sifuentez expressed her appreciation to Lt. Eubank for his leadership in coordinating the July 4th activities. 1605 ADJOURNMENT.. The meeting was adjourned at 8:54 p.m.. APPROVED FRED W. KYSER, M,~R ATTEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, July 22, 1991 3A Executive Session COUNCIL MEETING MINUTES July 22, 1991 TAPE READING DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 22, 1991. CONVENED. The Council met in executive session at 7:42 p.m. with Mayor Kyser presiding. ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Attorney Shields, Deputy Recorder Tennant. Legal Counsel: Jim Carter and Mark Rausch Press: Niki DeBuse, Woodburn Independent The Council met under the authority of ORS 192.660 (1)(h) to consult with the City's attorneys with regard to currant litigation and litigation likely to be filed. In regards to the pending litigation of Pacific Northwest Development Corp. v. City of Woodburn, Attorney Carter reviewed the current status of the case which is scheduled for trial on September 17, 1991. Attorney Mark Rausch, representing CIS Insurance, briefly reviewed the insurance coverage on this case. Regarding the potential litigation involving HUD Case No. 10-91-0146-1, Attorney Shields briefly outlined the requests submitted by Investigator Robison. ATTEST ADJOURNMENT. The executive session adjourned at 8:40 p.m.. FRED W. KYSER, MA~IIR Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, July 22, 1991 MINUTES WOODBURN PLANNING COMMISSION JULY 25, 1991 1) 2) 3) ROLL CALL: President Vice President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Present Mr. Vallieres Present Mrs. Warzynski Absent Mr. Park Present Mr. Rappleyea Present Mr. Scott Absent Mr. Guerra Present Mr. Bauer Present Staff Present: Steve Goeckritz, Community Development Director Barbara Sochacka, City Planner MINUTES: The Planning Commission minutes of June 27, 1991 were approved as written. The Woodburn City Council minutes of June 24, 1991 were accepted as presented. The Woodburn Downtown Association minutes of July 16, 1991 were accepted as presented. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: Siaff read a letter from Commissioner Sprauer, stating her resignation from the Planning Commission due to being needed at home. Staff also read a letter from Keith Robinson, Superintendent of Woodburn Schools, stating that if the bond issue passes in 1992, all temporary 3R s) classrooms would be replaced with additions to the permanent structures. If this doesn't pass the temporary classrooms would last from 3 to 10 years. PUBLIC HEARINGS: Subdivision Request #91-02 - Peter Cam, Applicant Staff read the necessary statement to begin the public hearing. Staff stated that staff would not cover the entire' 26 page report but the report be incorporated into the record in its entirety. Staff stated that the applicant wished to develop a single family residential subdivision consisting of 109 lots on approximately 38.81 acres. The property is located just south of the Woodbum Eagles on Hwy. 99E. Two issues that staff found in reviewing this proposal were 1) street pattern and access, 2) the wetlands area. Staff recommended approval with the conditions listed in the staff report. Greg Munson, Trapp & Associates, the engineers hired by Pete Cam to do this proposal, explained the reason for not extending a street through the wetlands and the design of this proposal. He talked about controlled entrance to the subdivision. Commissioner Rappleyea asked what would happen to the wetlands, who would be responsible for the maintenance. Mr. Munson answered that it would probably be donated to the parks department. President Johnson asked what the large lots located next to Hwy 99E would be used as. Mr. Munson answered tentatively for commercial. President Johnson stated that the area was not zoned commercial. Mr. Munson answered they would ask for a zone change. Commissioner Vallieres asked what the distance it was from Hwy 99E west across the wetlands. He asked if the street could be extended from Hwy 99E. Staff answered that with this length it would require a variance, 2 3B Commissioner Guerra asked if the streets just end. Mr. Munson answered that there is a 20' by 80' turn-a-round. In the future there would be further development and Hermanson would continue on to Brown Street or on to Front Street. Commissioner Guerra asked if there was turn-a-round would accommodate any emergency vehicles. Mr. Munson answered yes. Staff stated that the fire department has not approved the current design. President Johnson asked if there was anyone who wished to speak for this proposal. Richard Morris, 1210 Judy Street stated he wanted to thank Steve and Barbara for all the work they had done on this project. He asked Mr. Munson why he mentioned manufactured homes, because in his conversations with Mr. Cam, he was informed that it would all be stick built homes. President Johnson explained the new law concerning manufactured homes. Mr. Morris read the petition from the neighborhood area containing 25 signatures approving the proposal from Mr. Cam. President Johnson asked if there was anyone else who wished to speak for this proposal. Don Woodley, 840 Hermanson St. stated he was in favor of development, but he also had some concerns about the wetlands, future access and bike and walkway in this greenway area. He did feel that traffic would impact a great deal in his planned unit development. He stated that this proposal put homes exactly in the spot where Phase II of his development was supposed to be. He had not seen anything from the developer about adding this proposal to the Meadowvale development. He had concerns about people traveling through the Meadowvale subdivision and not paying any dues, using the bikeways etc. He stated he would like the Commission to require the proposal to be part of the Meadowvale Homeowners Association. He explained the different species of wildlife that use the pond. He re-stated his concerns about the people from this proposal using the Meadowvale Homeowners Association's bikeways, open spaces, etc, without paying dues to help maintain these facilities. 3 3]3 President Johnson asked if Mr. Woodley was suggesting a east/west road across the creek. Mr. Woodley answered that a east/west road was definitely needed, but he did not want to see it going through the pond or destroying any of the greenway. He stated that if the extra traffic created by this proposal would join the Meadowvale Homeowners Association, better control could be had. President Johnson asked staff if the Commission had the right or power to require the developer to work with the Meadowvale Homeowners Association. Staff answered that the potential is there for the Commission to request that some type of cooperation between the developments be worked out. President Johnson asked if there was anyone else in the audience who wished to speak for this proposal. Mike Borshowa, 952 Brown St., stated that he was in favor of this project. President Johnson asked if there was anyone who wished to speak against this proposal. Ran Castner, 875 Hermanson, stated that he was not in favor of this proposal due to the size of Hermanson Street, which he felt was not large enough to accommodate an increase in traffic. Erin Fasio, 167 Judy Street, stated that she opposed to this plan. She felt that the increased traffic would impact the neighborhood in a negative sense. She stated that putting a through-way on Hawley would cause the speed of traffic to increase. She had concerns about manufactured homes, commercial property and multi-family dwellings being put on the east part of the proposal. She wanted to keep the wetlands and open space open. Mrs. Castner, 875 Hermanson, stated she was not against development, but she was against the lots going down to the edge of the pond. She talked about the wildlife in the pond. She stated she would hate to see this area around the pond closed off. Mike Culver, 755 Hermanson, stated that he was concerned about the one exit from the development. He stated that a east/west road was definitely needed for exit out to Hwy 99E. He felt that future development would cause a huge problem with Hermanson being the only ex'it from the development. 4 Mario Sisto, 795 Hermanson, stated that he was concerned about the traffic increase in the area. Kathy Maldanado, 655 Hawley, stated she too was concerned about the traffic increase. She stated that many children play in the area, due to there being no play area designated. President Johnson asked if there was anyone else who wished to speak against this proposal. There were none. He asked the applicant if he wished to add anything further. Greg Munson, Trapp & Associates, stated that the concern about the type of homes to be built on the west side. He stated that the lots were deliberately sized larger so an adequately sized home with attached garage could be put on these lots. He stated that the concerns about the wetlands and pond could be addressed if the City would take it, it could be designed with bikepaths, walkways, etc. working with the surrounding neighborhoods. President Johnson asked if there was any questions or discussion from the Commission. President Johnson stated he would like to request that the Commission send this proposal back to the developer for some further refinements. He felt that the east/west road needed to be looked at and additional work with the wetlands and pond area. Commissioner Bauer suggested that it be taken in consideration the conditions of approval that have been brought up by staff. Commissioner Park stated that he supported President Johnson's request for the developer to bring another plan before the Commission with some of the conditions of approval met. Commissioner Guerra stated that he was concerned about 1) the development of the poor side and rich side of town. 2) the police chief's concerns on the bottle neck of traffic flow. NOTE: Tape did not automatically switch over so a small part of the discussion is missing from the minutes. Staff recommended that the Commission not close the public hearing so further testimony could be heard when the proposal was brought before the Commission. 5 3]3 Commissioner further input. made the motion to continue the hearing for Commissioner seconded the motion. The motion passed unanimously. President Johnson told the audience there would not be any further mailings of notification of the hearingsince the hearing is to be continued. They would have to call the Planning Department information about the next hearing date. 6) REPORTS: Code Enforcement Report June I - 30, 1991 Mike Culver, Code Enforcement Officer, told the Commission that he would be glad to answer any questions the Commission had regarding Code Enforcement. He stated that percentage wise there had been a reduction in all Code Enforcement violations. President Johnson asked if he was still finding houses with backyards full of trash. Officer Culver stated that most of that problem had been solved with the crack-down on the migrant contractors. There were close to 57 migrant contractors in the Woodburn area. They used all the available rental units in town to house their workers. We put a stop to most of the overcrowding and put the contractors out of business. Commissioner Rappleyea stated that he had heard that the migrants were camping in Settlemier Park, he asked Officer Culver if this was no longer going on. Officer Culver stated that the police department was doing constant patrolling of the park and by 10 PM the park is empty. There was some discussion on the shortage of adequate housing in Marion County. Commissioner Park asked how long it took from the time Officer Culver notified a property owner about obnoxious vegetation until the City contracted out to be mowed. 6 7) 8) Officer Culver stated that it was a very long process. One reason is there are only 2 people in town who do this type of contract mowing. There was some discussion on the cost the City had in issuing violations and taking them to court. Building Activity for June, 1991 was $2,941,300. BUSINESS FROM THE COMMISSION: Staff discussed the Memo for the City Council concerning the Transportation Planning Project. Staff informed the Commission that the Traffic Mitigation Program - West Hayes were not ready. President Johnson asked that a meeting with City Council be held to get additional input on the types of standards they would like to see. It would be for clarification for the Commission members. Staff stated that if the Commission would provide him a list of issues/concerns that staff could put that into a package for Council and have them respond to those. If they feel it is necessary then a workshop could be scheduled. It was brought up that the Commission should also try to work with the Park Board on the issues of wetlands, etc. ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. 7 II. III. IV. VI. WOODBURN DOWNTOWN ASSOCIATION .Meeting Notes of July 25, 1991 Call to Order Claudia called the meeting to order. Attendance Claudia James, Jose Castro, Vance Yoder, Alma Grijalva, Don Etlbank, Brent Reddaway, Rick Ostrom, Ruth Evans, Hanne Treasurer's Report $297.00 in Checking Account $509.91 in Savings Account WDA Business Claudia passed a brochure from Trolly Park near Portland. Eaton will be the speaker at our August 14, 1991 noon meeting. Regarding Crazy Days: Glenn The dank tank ~ill cost $50.00 from the Boy Scouts Group in Hubbard. Balls are 5 for 50 cents. Jose suggested that the Scouts run it and split the profit with the WDA. Jose reported on the Bed Races. Eight businesses have registered. Beds can be picked up at the Glass Shop on Saturday morning at 9:00 a.m. Each business needs to place a sign on the bed to identify themselves. There wiii be two races one for men runners and one for ~omen runners. Jose and Bob Sigloh ~ill donate trophies. T-Shirts will be given to each of the players of the First Place Teams. Certificates ~ill be given to all others. Volunteers are still needed for hamburgers. RSVP ~ii be selling hot dogs at the Museum Ice Cream Shop. The local radio station will put in a plug for the event. 50-40 cakes have been donated by the ladies of the Elk Club for the cake walk. Salud Medical Center will be providing free blood pressure checks. The final meeting of the Crazy Days committee will be today at noon at the Club cafe. Don Eubank reported that the Woodburn Comeback Campaign will be having a Potluck Dinner at Jitda Ballwebers's home this evening for the Campaign members. Adjournment Claudia closed the meeting at 8:20 a.m. Secretary Alma C. Grija!va 3D MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY 80ARD DATE: July 24, 1991 ROLL CALL: Phyllis Bauer - Present Joan Flomer - Present Gloria Predeek - Present Jean Weatherill- Present Jan ZyryanoFF - Present STAFF PRESENT: Linde Sprauer, Director Judy Coreson, Recording Secretary GUESTS: Linde Watson, Children's Librarian CALL TO ORDER: President Joan Flomer called the meeting to order at 12:0S PM. SECRETARY'S REPORT: The monthly Board minutes o~ June 26, 1991 were approved as submitted. DIRECTOR'S REPORT: Monthly/Annual Statistics: The monthly statistics were sel~-explanatory. There was an 8% increase in circulation over last year. The library's budget was reduced by 16%. The book budget line item was reduced by 14%. Activities: A list oF activities was distributed to the Board. Linde Watson attended the meeting to report on the Children's Summer Reading program, "Munch A Bunch OF Books". So ~ar, readers and 40 non-readers have signed up For the program. Larry Watson, a story teller who is performer For Young Audiences and the host "Once Upon A Storyteller", the Multnomah Cable Access TV, was here on July 11. On August 1 the Marion County Extension Service will present "Healthy Snacks" and the children will make personalized lunch bags. On August 15 there will be a "Magic oF Reading Show". R~ading CertiFicate Awards will be given on on August 22. Roof Repair Project: The completed by the end oF July. repairs will be Book Detection System: The book detection system is budgeted For this ~iscal year to be purchased From the Endowment Fund. Linde will begin the bid process. 3D OLD BUSINESS: LSCA Grant: Linda the LSCA grant to Basic Services. distributed a description o~ CCRLS ~or Spanish-To-English Liability Problem: The Street Department will be repairing the sunken bricks around the tree et the 2nd Street entrance. NEW BUSINESS: Election o~ O~icers: The ~ollowing were elected into o~ice: President Phyllis Bauer, Vice President gloria Predeek, Corresponding Secretary Jean Weatherill. Next Meeting will be held Phyllis Bauer. Date: The August monthly meeting August 21 at Noon at the home o~ BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 1:3S PM. Respectfully Submitted, Judy Coreson Recording Secretary Library Boerd Minutes - ?/24/91 2 MID WI LLAM ETTE COUNCIL OF 105 HIGH STREET S.E., SALEM, OREGON 97301 CHAIRMAN: MAYOR SAM BRENTANO CITY OF SUBLIMITY 4A. 2 VALLEY GOVERNMENTS VICE CHAIRMAN: COMMISSIONER DENNIS GOECKS YAMHILL COUNTY Telephone (503) 588-6177 FAX (5O3) 588-6094 · DIRECTOR: ALAN H. HERSHEY MEHORANDUM TO: FROM: SUBgECT: Mayors and City Councils Cities of Marion and Polk Counties Richard Schmid~t~ Chief Planner Xnformational Meeting Regarding Possible Regional Fuels Tax DATE: July 30, 1991 Representatives from Marion and Polk Counties and several local cities have met over the last several months to review how best to pay for needed road maintenance and improvements. The most favored option is a regional tax on motor vehicle fuel. An informational meeting for city officials is being held on Tuesday, Auqust 27, 1991, 7:30 p.m. at Anderson Auditorium in the Salem Public Library. (Map attached.) Discussion will include the need for additional road funds, funding options available and the framework of a possible regional fuels tax. (See attachments.) Elected officials from cities throughout Marion and Polk Counties are invited to attend this meeting to learn more about regional needs and provide i~put regarding local unmet needs and the feasibility of a regional fuels tax. ( This letter is being sent to the mayors and administrative officials of all the cities within Marion and Polk Counties. Please notify your council members of this meeting. Call Martha at 588-6177 if you or other city representatives are planning to attend. We hope that you will be able to attend this rescheduled meeting. Your ideas and input on this issue are important. MEMBER GOVERNMENTS -- COUNTIES: Marion, Polk, Yamhill CITIES: Amity, Aumsville, Cadton, Dallas, Dayton, Donald, Dundee, Falls City, Gervais, Hubbard, Idanha, Independence, Jefferson, Keizer, Lafayette, McMinnville. Monmouth, Mt. Angel, Newberg, Salem. Sheridan, Silverton, Sublimity, Turner. Williamina, Woodburn. SPECIAL DISTRICTS: Chemeketa Community College, Salem/Keizer School District 24J, Jefferson School Distdct 14~., Marion County Fire Distdct #1, Marion Education Service District, Yamhill Education Service District. salem Area Transit District, Soil & Water Conservation District of Yamhill County. iOA MEMO TO: FROM: SUBJECT: DATE: CITY COUNCIL THROUGH CITY ADMINISTRATOR COMMUNITY DEVELOPMENT DIRECTOR, STEVE GOECKRITZ ON-SITE TOILET FACILITIES DURING CONSTRUCTION AUGUST 6, 1991 It has been our building official's observation that there is a lack of toilet facilities at some of Woodburn's construction sites, the result of which is obvious. It is, therefore, our intent to require that those construction sites that lack on-site toilet facilities provide for same. In reviewing various existing city ordinances it would appear most appropriate to incorporate this requirement into our nuisance abatement ordinance under Section 13 - Nuisances Affecting Public Health. I would suggest adding Section 13 to read as follows: Section 13. Toilet facilities required during construction. Before the construction of any building or structure is started, and where toilet facilities are not available on the job site, a temporary water-flushed toilet or an approved chemical toilet shall be installed, or shall be available on the job site for the use of the workmen. This temporary toilet shall be maintained throughout the construction of the building or structure. If a water-flushed toilet is used, such toilet shall be connected to the sewer with approved joints, the person in whose name the building permit for the construction has been issued is charged with the requirement for providing the temporary water-flushed toilet or approved chemical toilet and is charged with the requirement of maintenance of said facilities during the course of construction. COUNCIL BILL NO. 1326 ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE 1616 (THE NUISANCE ORDINANCE) AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Ordinance 1616 is hereby amended to add a new section entitled Section 13 which shall read as follows: Section 13. Toilet facilities required during construction. Before the construction of any building or structure is started, and where toilet facilities are not available on the job site, a temporary water-flushed toilet or an approved chemical toilet shall be installed, or shall be available on the job site for the use of the workmen. This temporary toilet shall be maintained throughout the construction of the building or structure. If a water-flushed toilet is used, such toilet shall be connected to the sewer with approved joints, the person in whose name the building permit for the construction has been issued is charged with the requirement for providing the temporary water-flushed toilet or approved chemical toilet and is charged with the requirement of maintenance of said facilities during the course of construction. Section 2. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by t~he Co~,~cil and approval by the Mayor. Approved as to form:' ~f/~ ]- ~/x~-~' ~~ ~ j ~- 7- ~ l City Attorney Date APPROVED: FRED W. KYSER, MAYOR iOA Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'i-i'EST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. ORDINANCE NO. COUNCIL BILL NO. 1321' RESOLUTION NO. A RESOLUTION AUTHORIZING THE PREPARATION AND EXECUTION OF A LAND SALE CONTRACT WITH ROBERT SAWTELLE FOR THE PURCHASE OF PROPERTY TO BE USED AS A COMMUNITY MUSEUM. WHEREAS, Robert Sawtelle owns properties located at 455 and 469 N. Front Street in Woodburn, Oregon; and WHEREAS, the City has leased these properties and established a community museum; and WHEREAS, the dedicated volunteers of the Woodbun Berry Museum have raised amounts necessary to reimburse the City for the $10,000 down payment and closing costs; and WHEREAS, it is in the City's interest to purchase said properties so that a permanent location for the museum can be secured; NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City purchase the properties owned by Robert Sawtelle located at 455 and 469 N. Front Street. Section 2. That the terms of purchase be $40,000 with terms of $10,000 down and six yearly payments of $5,000 with no interest. The City shall pay all closing costs and special assessments. Section 3. That the Council finds that the terms of purchase are fair and reasonable and in the public interest given the assessed value of the land and improvements. Section 4. That the City authorizes preparation of a land sale contract containing the above terms to be signed by the Mayor in a form approved by the City Attorney. APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. lOB 10C MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Leland Schaudies, Public Works Department /_~ Acceptance of Storm Drain Easement from Elm Street to an Existing Drain August 6, 1991 RECOMMENDATION: That the city council accept the easement as indicated on the attached map. 82 90 ~6E' 7800 7700 I / 7600 §. ~,..,¢.~,~ ~o~o I ~so,~o i 7500 / I I I ~/~ I~ ,~ I I ~ z~O0' I i 90 0 ~ I~ . I I~ ~. 8800 19000 HNSON ',,.,, ST STREET 7~00 s'e,~soo~o '6900 6800 7200 b~-" 20' EASEM,' eO 6600 I 1 9~00 9200 10000 7 7..0~ 9800 9700 9--600 84.S5 C) '0952 9400 9600 03 0,3 03 5 EXI5 TI N& DRAIIVA~ lOC KNOW ALL MEN BY THESE PRESENTS, that Effem Anfllofieff for. the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: The 16 feet contiguous to and North of the South line of that parcel of land conveyed to Efrem Anfllofleff, Tax Account No. 42921-000, all situated in the Northwest 1/4 of Section 17, T.ownshlp S South, Range 1 West, Willamette Meridian, Marion County Deed Records. with the fight, pr/vilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a storm drain pipeline or pipelines, with all appurtenances inddent thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said rlght-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such storm dmln facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore rite premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or worlq but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and ~ssigus, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all storm drain facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of the pipe. ..... r 7 STATE OF OREGON ) ) SS COUNTY OF MARION ) On this the 2~d day of 4:~uau~t County and State personally appeared? 19 q !. before me a Notar~ Public in and for the known to me to be th~ same person whose name is subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. Before me: NOTAKY ~POBLIC FOR OREGON MyCommissionExpires: ,~- I ~z~ - ~ ~ ANFILOF.$TH MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Leland Schaudies, Public Works Department ~ Acceptance of easement for a Sewer Pump Station August 8, 1991 10D RECOMMENDATION: That the city council accept the attached pu!np station easement from Pioneer Trus= as indicated on the attached map. LS:lg EASEMENT FOR SEWER PUMP STATION iOD KNOW ALL MEN BY THESE PRESENTS, that PIONEER TRUST BANK, N.A., as Trustee FOR JOHN N. HOOPER, grantor, for the consideration of One Dollar ($1.00} and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Beginning at a point on the south line of that tract of land conveyed to Lucas Homes, Inc. by deed recorded in Reel 561, Page 55, Marion County Deed Records, 12 feet South 88°52'10" East from the Southwest corner, said point also described as being 50 feet North 89°15'20" West and 1995.42 feet North 88°52'10" West from the Northwest comer of Lot 1, Block 69, Woodburn Senior Estates No. 7, es recorded in Volume 22, Page 42, Book of Town Plats for Marion County, Oregon, and running thence North 53°07'25· East 81.5 feet; thence South 36o52'35" East 63.02 feet to a point on the South line of the Lucas Homes, Inc. property; thence South 88°52'10'' E along the South line 94.70 feet to a point; thence South l°07'50" West 120.15 feet to a point; thence South 53°07'25" West 170 feet; thence North 36°52'35" West 201.5 feet to a point on the East right-of-way of I-5; thence North 35°54'18'' East 55.5 feet along the right of way to a point; thence North 53°07'25" East 33.72 feet to the point of beginning, situated in Section 12, Township 5 South, Range'2 West, Willamette Meridian, Marion County, Oregon. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a sewer pump station with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such sewer pump station facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such .installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes. EXCEPTION: No structure shall be constructed by the Grantors within the easement or at 45° projection upwards from the bottom of the pipe. And no parking shall be allowed directly above the pump station or within 45° projection upwards from the bottom of pump station structure. STATE'OF OREGON ) ) SS PIONEER TRUST BANK, N.A., as Trustee for John N. Hooper COUNTY OF ,.'IACKAMAS ) .~ ' - , I , g r John N. Hooper, and acknowledged the foregoing instrumo~flt to be his volUntary a~'~nd deed./q - tO, t"~ I .. NO?m~USUC FO~, O~C, ON My Commission Expires: The undersigned hereby consents to the granting of'the above easement by Pioneer Trust Bank, N.A. as trust:ee for John Hooper. Georg . Personally appeared before me, George F. Brice II1, and acknowledged the foregoing instrument to be his voluntary act: and deed. t~c;~l~, ,~__ ~J. NOTARY~UBLIC FOR OREGON/ .... ~- My Commission Expires: ~-! After recordlng return to: City of Woodburn t ~/ ' I{00PIISt~.$'I'A Woodburn, Oregorl 97071 / ..E._'~.'_N A. GERSTNI~R -- M'EMO TO: FROM: SUBJECT: DATE: 10E City Council through City Administrator Leland Schaudies, Public Works Department Acceptance of Easement for a Sanitary Sewer Easement August 8, 1991 RECOMMENDATION: That the city council accept the attached sanitary sewer easement from Pioneer Trust as indicated on the attached map. LS:lg ! I iOE N332~OW3^3 SANITARY SEWER EASFJV. FXqT 10E · KNOW ALL MEN BY THESE PRESENTS, that PIONF, ER TRUST BANK, N.A., as Trustee FOR JOHN N. HOOPER, grantor, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBUKN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Beginning at a point on the South fight-of-way line of West Hayes Street North 89019'20" West 50 feet and North 88°52'10" West 50 feet from the Northwest comer of Lot 1 Block 69, Woodbum Senior Estates No. 7, as recorded in Volume 22, Page 42, Marion County Book of Town Plats; thence North 88°52'10" West 1957.51 feet to the easterly right-of- way line of Interstate Freeway (I-5); thence South 35°55'17" West along said right-of-way line 34.05'; thence South 88°52'10" East 1977.58 feet, more or less to the West llne of Evergreen Road; thence North 0°27'10" West 28.24 feet along the West line of Evergreen to the point of beginning, all situated in Section 12, Township 5 South, Range 2 West, Willamette Meridian, Marion County, Oregom With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a sanitazy sewer pipel~e or pipelines with all appurtenances inddent thereto or necessary therewith, in, under, and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pil~Ji~_es, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described pren~es at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such sanitazy sewer facility is con- structed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the prem~es for walk-ways, driveways, planting, and related purposes, and all sanitary sewer facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easeenmt, or within 45° projection upward from the bottom of the pipe. DATEDthis ~ dayof~~.~ 19~/. PIONEER TRUST BANK, N.A., as Trustee for John N. Hooper ~rro~ STATE. OF OPEC-ON ) ) ss COUNTY OF MARION ) Persor~lly' appeared before me ]~,c ~a-~t~ )/~''. ' ~'~be~/"~' g ~a"~ f~ms't~ee ~or~o~ol''~'J hn N. Hooper0 and a~ow~eagea'me foregoag ~t~ent to be hi, vo~y,¢t and d;e~. NOT~;kY PUBLIC FOR OREGON The undersigned hereby consents to the granting of the above easen~ent by Pioneer Trust Bank, N.A. as trustee for John Hooper. George~F. Bric~ III Personally appeared before me, George F. Brice III, being the president of the Prairie Corporation, and acknowledged the foregoing instnunent to be his voluntary act and deed. NOTA~U~UC; FOR OPEC-ON ~ My Commission Expires: --~'- / · 270 Mont.~omery Sm~et ~oo~Rs~.s~ Woodb~m, Ore~o~ ~?071 M.E M 0 10F TO: FROM: SUBJECT: DATE: City Council through City Administrator Leland Schaudies, Public Works Department L~ Acceptance of Storm Drain Easement from Progress Way to Railroad Right-of-Way on property belonging to Portland General Electric ' ' August 8, 1991 RECOMMENDATION: That the city council accept the attached storm drain easement from PGE as indicated on the attached map. LS:lg 05 SW COR. / L. BONNEY , D.L.C. No.GI G -ENT. COR. ' 4G2.0 pnp. c F-L Z iOF EASEMENT FOR STORM SEWER KNOW ALI, [fEN BY THgSg PRr. sgNTs, that PORTLAND GENERAL ELECTRIC COMPANY (PGE), an Oregon corporakiofl, in consideration of the sum of nine thousand, nine hundred ninety and no one-hundredths dollars i~nd other good and yaluabie consideration to it paid by the City of Woodburn, a municipal corporation, hereinafter referred to as the "City", the receipt whereby and hereby acknowledged does hereby grant unto the City, its successors and assigns, the right to lay do~n, construct, and perpetually maintain an underground stor~ sewer pipe under the following 8ascribed propertyl A 30-ft storm drain easement more particularly described as follows, The south 30 feet of Parcel 2 and Parcel 3 as described in Deed Reel 17, Page lB&&, Harion County Deed Records, situated in the northwest quarter of Section 8, Township 5 South, Range I West, of the Willamette Neridian, Harion County, Oregon. have and to hold said easement and right-of-way unto the City, its Success,re and assiEns forever. PGE does grant to the Oity a temporary easement and right-of-way across and under so much of the aforesaid land described as: A 50-ft temporary construction easement more particularly described as follows: i The south 50 feet of Parcel 2 and Parcel 3 as described in ~ Deed Reel 17, Page 184~, Harion County Deed Records situated in the northwest quarter of Section 8, Township 5 South, Range 1 West, of the Willamette Heridian, Harion County, Oregon. It is understood that the temporary easement is only for the original excavation and construction of sewer line and upon the completion of the construction thereof shall cease and tenainate save and except for that ~ortion herein described as being a permanent easement. ~GE reserves unto itself, its successors and assigns the right to use and ~nJoy said above-described permanent easement for purposes that may not interfere or be inconsistent with the use and maintenance by the City of the sewer located within.the said permanent easement. It is understood there are presently underground wires and pipelines upon, adjacent to, and across the premises subject to the above-described easement that must be repaired and/or replaced by the City as soon as possible should they be damaged or temporarily disconnected. A11 brush, trees, and stumps that may be cut do~n or uprooted as a result of the construction of said sewer easement shall be removed or burned by the City within a reasonable time after the completion of said construc- tion. }~E reserves the right to extend the existing building with a roofed breezeway type of construction having no foundation over any portion of the easement with the exception of two properly designed angered pile foundations to be located within 8 ft of the easement's north boundary. The design of the foundation must be done by a registered engineer, and the depth of load transfer from this ~oundation must be such that it does dot place any pressure on the storm pipe. The breezeway shall be built in a way to allo~ access to backhoe and dump trucks ~or repair and ~aintenance. All designs and drawings for foundations on or near the ~asement that may support the breezeway must be submitted to the City for ieview. ~he sewer line to be constructed by the City upon PGE's property shall be a permanent construction safe and sound in all respects and free from seepage or leakage. Al1 pipe or conduit shall be in a trench. The top of pipe is to be at least 6 feet below the surface of the ground. If any damage of any nature is done to PGE*s property by reason of construction or maintenance or repair or renewal of sewer or any part thereof or any working connection therewith or from breakage or leakage or seepage of said sewer or any appliance used in connection therewith, the City, its successors or assigns shall compensate PGg fully therefor, including all costs, charges, and expenses sustained by PGE on account of repairs to its property incurred as a result of construction, operation, and · aintenance of.said sewer. [GE'a sole liability for damage to the sewer by causes or by reason of any structure or works which do not comply with the terms of this easement or by any other structure or works, directed or constructed by PGE on its land other than vithin the easement shall be the reasonable cost of repairing the damage to the sewer. ~CE shall not be liable for any special or consequential damages or for claims made by third parties. At the close of the construction period~ the City shall clean up and remove all debris, materialsl and apparatus from the property of PGE, leaving the same in as clean condition and with the same slopes and contours as it was before placing the said sewer. All previously paved areas shall be repaved using materials of like quality and like standards. The City shall perform all operations upon the property of PGE in a ~orkmanlike and safe manner and comply with all the laws and regulations of any governmental authority having any Jurisdiction in the premises. ~he City assumes all risks of loss to its property and injury to its ~mployees and those persons holding under it. The City shall reimburse POE for all damage to PGE~s property resulting from, either directly or indirectly, the laytn$~ construction, or maintenance of the sewer above described. The City shall indemnify and hold harmless PGE for all claims for injury or damage in any way connected with or resulting from the City's use and occupancy of the premises subject to the above easement. During construction and subsequent maintenance or repair of the sewer, the City and its agents shall take reasonable measures to maintain adequate security on the property. iOF PORTLAND GENERAL ELECTRIC COMPANY By~ Vice President STAT8 OF OREGON ) ss ¢ooNI~ OF ) On this the ~ day of , 1991 before me a Notary Public in and for the County and State personally appeared to me personally known who being duly sworn did say that he is the vice pkesident of Portland ~eneral Electric Companyt the within-named corpora- tion, and that the said instrument was signed in behalf of the corporation by the authority of its Board of Directors, acknowledges that the said instrument is the free act ahd deed o[ said corporation. In testimony whereof, I have hereto set my hand and affixed my official seal on this __day of , 1991. JF/dn S'-3159b Before me: NOTARY PUBLIC FOR OREGON Commission Expires: -2- MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager ~--~',~ Bid Award for Half-Ton Pickup August 8, 1991 10G RECOMMENDATION: Award bid for a half-ton heavy duty pickup to Hershberger Motors Inc. for $10,614.23. Funding will come from budgeted Water Department equipment replacement funds. BACKGROUND: Bids were opened at 2:00 pm on August 6, 1991 for a half-ton heavy duty pickup. Results were: Bidder Hershberger Motors Bruce Landsem Price $ 10,614.23 11,349.00 This vehicle will replace a 1977 Dodge pickup which is in poor mechanical condition. State purchase agreement price for a comparable vehicle is approximately $11,250. PICK'UP.BID MEMO TO: FROM: SUBJECT: DATE: iOH City Council through Acting City Administrator Public Works Direct~:~""'~'--> ~ West Woodburn Pump Station Replacement and Sewerline Construction Project August 8, 1991 Recommendation: Allow staff to bring documents for $33,000 in grant and $326,000 in loan funds to accomplish West Woodburn'pump station replacement and sewer main construction project. (Note: The mechanism to service the loan will be included in the staff analysis that will be presented on August 26, 1991. However, a brief explanation will be made by the Public Works Director in this meeting.) Background: A written project status report was provided to the council in the last council meeting; however, many activities have taken place since the last meeting. This report will focus on these recent activities. The bids on the final phase of the project were received on July 31, 1991. It appears that additional $359,582.64 will be needed to complete this project. It is clear to us that the majority of this expenditure is needed for the replacement of pump station and for the bore across I-5. The old deteriorated force main and the pump station have created problems in the past and its replacement is needed. The council has also indicated in the past that, because of deterioration and capacity problems, the replacement of West Woodburn pump station is a high priority and should be accomplished. With the above thoughts in mind, staff has concentrated on resolving the funding and other problems as outlined below: Meeting with State Agency Representatives: During the meeting of August 2, 1991 the City was assured by the State Economic Development Department that additional funds in the amount of $359,000 will be made available to the City. The amount of grant will be $33,000 and the loan amount will be $326,000. The terms of loan and grant will be similar to the old loan and grant terms. I would like to inform the council that the State has fully cooperated with the City and the grant ceiling is planned to be raised to the maximum allowed by their rules, i.e., $500,000. The City request of changing the conditional grant to a pure grant was the only issue that was not accepted by the State. Page I - Council Memo, Funding Sources ' iOH Meeting with Property Owners: A meeting between the large property owners, their representatives, the City and the State took place in Salem August 5, 1991. It was the consensus of the property owners that the project must be constructed this year and they will be willing to pay their share of the cost. Some front end funding was requested by the property owners. It is expected that the carrying costs for the next three years will have to be absorbed by the City. It is also anticipated that approximately 75 percent of loan funds will be paid by the major property owners, such as Pioneer Trust and Davidson Farms, etc. Meetinq with the Contractor: Meeting with contractor took place on August 7, 1991. Contractor has verbally agreed to extend his contract acceptance date by an additional two weeks. He will provide written documentation prior to the council meeting of August 12. This extension will allow the City to complete the necessary paperwork for the grant and loan and then award the contract on August 26, 1991. Meetinq with Pioneer Trust: The City received final easements for the construction of the pump station and sewer force main on August 2, 1991. It appears that this complicated project is moving in the right direction and with council's patience and guidance, it will most likely be accomplished this year. GST:Ig FUNDGSNR Page'2 - Council Memo, Funding Sources 14A MEMO TO: WOODBURN CITY COUNCIL FROM: WOODBURN PLANNING COMMISSION SUBJECT: TRANSPORTATION PLANNING PROJECT DATE: JULY 25, 1991 During the last several months the Woodburn Planning Commission has reviewed a significant number of land development proposals ranging from complex mixed-use concepts to multi-family and single family residential projects. The complexity and scale of the requested land use proposals require that we apply more advanced land use strategies and policies to address our concerns regarding the rapid development occuring in Woodburn. One of our top priorities is to develop a more advanced transportation plan which would give us a better perspective in assessing land use proposals and their effect on the existing and future road network. The Commission recognizes the importance and necessity of developing a new transportation plan which would provide a better basis in assessing requested land use proposals and their impact on the community and its transportation network. The Commission strongly supports Planning Staff and their efforts to work with the State Highway Division to create a computerized transportation model for Woodburn as one of the elements of a Transportation Plan. The Commission also wants to take initiative to assist staff to draft a transportation program to create a more advanced transportation plan. Paul Joh~o.n ~, P/RESIDENT Chris Park COMMISSIONER ~a-~p pi~-eyea COM MISSION E--R' 3oe Guerra COMMISSIONER 16A WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 982-2345 Ke~ ~right Chief of Police DATE: July 30, 1991 TO: ~ayor and Council d Kyser, Mayor cting City Administrator ,o ce x~.~SU~EC¥~.~- OLCC Six Month Compliance Plan Review During the annual re-licensing of OLCC licenses this year, it was directed that the Police Department and five licensees develop compliance plans to reduce the number of police calls at five specific establishments. Those businesses were identified as: 2. 3. 4. 5. Pub 99 Home Plate Market Raven Inn Tavern Crossroads Grocery LaLinda's Restaurant The Department has met monthly with each business, providing them with a Call for Service list and to assure compliance with the developed plans. As per Council Resolution 1037, dated February 12, 1991, I have completed a review and provide the following report: On July 24, 1991, I and a representative of OLCC met with each of the five licensees. Pub 99 - Owner Ray Krieger As of June 30, 1991, the Police have responded to sixteen incidents at Pub 99. Of the sixteen incidents, the most concerning were four Criminal Activity in Drugs responses· I spoke with Mr. Krieger about my concern. Mr. Krieger has assured multiple bartenders on duty, has installed closed circuit video cameras, and instituted severe tavern patron rules. Mr. Krieger is cooperative and encourages a police presence within his establishment. and assure compliance. We will continue to work closely with Pub 99 Home Plate Market - Owner Janie Schiedler As of June 30, 1991, the Police have responded seven times to Home Plate Market. In contrast, the Police responded 110 times in all of 1990. Mrs. Schiedler has been sweeping sidewalks and street daily, painting graffiti within five working days, and has taken a strong active stance on shoplifting and loitering. Mrs: Schiedler is very cooperative with the police officers. Raven Inn - Owner Tina Wittsey As of June 30, 1991, the Police have responded twenty five times to the Raven Inn. There have been two incidents of Criminal Activity in Drugs. The owner has arrested seven persons, most often for Trespass. In addition to the compliance plan, the owner will be closing the back door to customer traffic and calling for more walk throughs by Police Officers. Crossroads Grocery - Owner Hassan Mohamud As of June 30, 1991, the Police have responded to eighteen Calls for Service. Almost half of the calls have been for Trespass. Mr. Mohamud has engaged uniformed security patrolling the business and lot, channeled traffic through the parking lot, posted signs, removed the phone booth, and posted signs. Mr. Mohamud has been very cooperative and taken a hard stance against loiters at his business. LaLinda's - Owner E. Carbajal As of June 30, 1991, the Police have responded twelve times to La Linda's. There havebeen six arrests, four by the owner and of the twelve Calls for Service, nine were initiated by the Owner. Mr. Carbajal has uniformed security, sweeps sidewalks and discourages loiters. Commentary: The owners of all businesses have been cooperative and responsive to the Police. X, also, can say the Oepartment has been responsive to the business requests for assistance. It will take time to change the customer base and discourage inappropriate behavior. With the continued cooperation of the businesses, calls are decreasing and a slow but sure customer demeanor change is beginning to occur. I would be available to answer questions at your request. KLW/ils C: Lt. Null Each Licensee Files_