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Minutes - 08/12/1991 COUNCIL MEETING MINUTES August 12, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 12,1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0014 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Absent Present Present Present Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Library Director Sprauer, Park Director Holly, Police Lt. Null, Public Works Manager Rohman, Deputy Recorder Tennant. 0022 M I N UTES. JENNINGS/FIGLEY... approve the Council minutes of July 22, 1991; accept the Planning Commission minutes of July 25, 1991, the Downtown Association minutes of July 23, 1991, and the Library Board minutes of July 24, 1991. The motion passed unanimously. 0031 FARMWORKER HOUSING DEVELOPMENT CORPORATION REPORT. Mayor Kyser commended the Board members for their work in addressing farmworker housing needs. He stated that the necessary papers have been filed for a non-profit corporation status which would allow the corporation to apply for state/federal loans and/or grants. Alma Grijalva, Secretary, requested a letter from the Council in support of the Corporations goals and objectives which will be forwarded to the Oregon Housing Agency. She also stated that the corporation intends to have a very strict property management program to insure that the homes and/or rental units will be an asset to the community. Board members have been working on the formation and preparation of the housing report document since December 1990. It was the consensus of the Council to authorize a letter in support of the program. Page 1 - Council Meeting Minutes, August 12, 1991 -.. COUNCIL MEETING MINUTES August 12, 1991 TAPE READING 0232 REGIONAL FUELS TAX MEETING. An informational meeting has been scheduled for Tuesday, August 27th, 7:30 p.m. at the Salem Library for the purpose of discussing a Marion and Polk County regional fuels tax issue. Mayor Kyser suggested Council involvement on this issue by attending the informational meeting. 0254 CHAMBER OF COMMERCE REPORT. Marlis Peterson, representing the Chamber of Commerce, reminded the Council of the Ag Tour scheduled for August 27th and of the Annual Golf Tournament scheduled for September 7th. 0290 Glenda Wright questioned what kind of guarantee that the homes under the Farmworkers Housing Corp. proposal would not be similar to the current low- income housing within the City. Several Councilors stated that they felt that the homes under the corporation's control would be kept within an acceptable standard. They suggested that she discuss this issue with members of the board present at the meeting. 0371 COUNCIL BILL 1326 - ORDINANCE AMENDING ORDINANCE 1616 (NUISANCE ORDINANCE). Council Bill 1326 was introduced by Jennings. The two readings of the bill were read by title only since there were no objections from the Council. Discussion was held regarding the number of toilet facilities at the construction site in relationship to the number of employees. Staff will contact other local jurisdictions to see if there is a common standard used to determine the number of required toilet facilities. The bill will be brought back at the next regular meeting. 0467 COUNCIL BILL 1327 - RESOLUTION AUTHORIZING PREPARATION AND EXECUTION OF A LAND SALE CONTRACT WITH ROBERT SAWTEllE FOR PURCHASE OF MUSEUM BUILDINGS. Councilor Jennings introduced Council Bill 1327. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1327 passed unanimously. Mayor Kyser declared the bill duly passed. 0513 ACCEPTANCE OF STORM DRAIN EASEMENT ALONG ON ELM STREET. The staff recommended the acceptance of a 16 foot storm drain easement from Efrem Anfilofieff. JENNINGS/FIGLEy.... accept the easement as indicated on the map. The motion passed unanimously. Page 2 - Council Meeting Minutes, August 12, 1991 ~ COUNCIL MEETING MINUTES August 12, 1991 TAPE READING JENNINGS/FIGLEY.... accept the easement as indicated on the map. The motion passed unanimously. 0527 ACCEPTANCE OF EASEMENT FOR SEWER PUMP STATION. The staff recommended the acceptance of an easement from Pioneer Trust Bank as Trustee for John N. Hooper, for the placement of the new sewer pump station. JENNINGS/FIGLEy.... accept the easement from Pioneer Trust Bank. The motion passed unanimously. 0540 ACCEPTANCE OF EASEMENT FOR SANITARY SEWER LINE. The staff recommended the acceptance of a sanitary sewer line easement from Pioneer Trust Bank as Trustee for John N. Hooper. JENNINGS/FIGLEY... accept the easement from Pioneer Trust Bank. The motion passed unanimously. 0554 ACCEPTANCE OF STORM DRAIN EASEMENT FROM PORTLAND GENERAL ELECTRIC. Public Works Director Tiwari stated that this easement was necessary as part of the storm drain project near Progress Way and Mt. Hood Avenue. To obtain the easement, the property owners participating in the project will pay Portland General Electric approximately $10,000. JENNINGS/FIGLEy.... accept the storm drain easement from Portland General Electric as indicated on the map. The motion passed unanimously. 0609 BID AWARD - PICKUP FOR WATER DEPARTMENT. Bids for a half-ton heavy duty pickup were received from the following vendors: Hershberger Motors, $10,614.23, and Bruce Landsem, $11,349.00. JENNINGS/SIFUENTEZ... accept the low bid from Hershberger Motors in the amount of $10,614.23. The motion passed unanimously. 0618 FUNDING SOURCES FOR WEST WOODBURN PUMP STATION REPLACEMENT AND SEWERLINE CONSTRUCTION PROJECT. Public Works Director Tiwari provided the Council with a status report on the project costs and funding sources. In a recent meeting with the State Economic Development Department, additional grant funds of $33,000 and loan funds of $326,000 will be made available to the City with the terms of repayment similar to the existing loan terms. The State is giving the City the maximum grant allowable and assisting with other temporary funding sources in order to complete the project. The August 26th Council meeting has been advertised as the date and time for receiving public input on the additional grant and loan funds. Page 3 - Council Meeting Minutes, August 12, 1991 ~ COUNCIL MEETING MINUTES August 12, 1991 TAPE READING Director Tiwari stated that he has additional meetings scheduled with the benefitted property owners to obtain necessary commitments to repay their fair share of the increased costs. The City has also received a letter from the low bidder, Pipe Tech Inc., to extend the contract acceptance date to August 29, 1991. JENNINGS/FIGLEY.... authorize the staff to proceed with continuing the necessary negotiations with State officials and benefitted property owners. The motion passed unanimously. 1069 EXECUTIVE SESSION. At 7:35 p.m., the Council adjourned to executive session under the authority of ORS 192.660(1 )(d) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. The Council reconvened the meeting at 7:55 p.m.. 1114 For the record, City Attorney Shields stated that no final action was taken by the Council as a result of the executive session. 1150 Wendall Tamburro, 1730 Vanderbeck lane, expressed his opposition to the Council's action to sell the Grace Village property site rather than accepting the grant monies for the Plaza de Sol project. 1254 TRANSPORTATION PLANNING PROJECT. An informational memo from the Planning Commission was briefly discussed by the Council. Community Development Director Goeckritz stated that the Commission have been holding workshops on this issue and are taking an active role in developing a new transportation plan. The Commission also expressed their support of the Planning staff to work with the State Highway Department in creating a computerized transportation model for Woodburn as a part of the plan. 1454 OREGON LIQUOR CONTROL COMMISSION SIX MONTH COMPLIANCE PLAN REVIEW. Lt. Null provided the Council with a status report on the five establishments currently under an OlCC compliance plan. Calls for service have been reduced and business owners have been cooperative with the department. 1580 Councilor Sifuentez stated that she was impressed with the OlCC Compliance report and the cooperation which exists between business owners and the City. Page 4 - Council Meeting Minutes, August 12, 1991 --.", COUNCIL MEETING MINUTES August 12, 1991 TAPE READING 1608 Councilor Figley expressed her appreciation to those individuals who have contributed to the increased dialogue in addressing low-income housing needs. 1652 Councilor Jennings suggested that a workshop be scheduled with the Farmworkers Housing Development Corporation to discuss the housing report and timelines in which to accomplish their goals. 1675 Mayor Kyser advised the Council that the review process for selection of a new City Administrator will begin on Thursday, August 15th. 1697 ADJOURNMENT. The meeting adjourned at 8: 13 p.m.. APPROVED ~'-'<I ~ FRED W. KYSER, M ATTEST ~~~ Mary Tenn nt, Deputy Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, August 12, 1991