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Agenda - 06/24/1991CITY OF ~270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 AGENDA WOODBURN CITY COUNCIL JUNE 24, 1991 - 7:00 p.m. 1. CALl_ TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES Ao Co City Council minutes of June 10, 1991. 3_AA Recreation & Park Board minutes of April 8 and 23, and May 28, 1991. 3B Woodburn Downtown Association minutes June 4 and 11, 1991. 3C 4. APPOINTMENTS AND ANNOUNCEMENTS Ao Announcements: 1. Open House June 27th, 3:00 - 5:00 p.m., Farewell to Mike Quinn. 2. Change in Library hours, fines and fees. 4B COMMI'rrEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 6. COMMUNICATIONS A. Written - None m BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS A. Continuation of hearing on Annexation, Comprehensive Plan and Zone Map amendment - 177 acres located adjacent to I-5, south of Hwy 214 (Please refer to the separate packet previously ~ submitted.) Page 1 - Woodburn City Council Agenda, June 24, 1991 Se PUBLIC HEARINGS (Continued) B. Public comments on selection process for City Administrator. TABLED BUSINESS GENERAL BUSINESS A. Council Bill No. 1311: Resolution authorizing appropriations transfers during FY 90-91. 10A B. Council Bill No. 1312: Ordinance adopting budget for FY 91-92.10B C. Council Bill No. 1313: Resolution authorizing interdepartmental borrowing of funds for FY 90-01. .10C D. Council Bill No. 1314: Resolution authorizing Second Addendum Agreement with Pogolowitz & Assoc. 10D E. Council Bill No. 1315: Resolution authorizing an Addendum to Memorandum with Pogolowitz & Assoc for administration of rental rehabilitation grant. 10E F. Council Bill No. 1316: Ordinance adopting Personnel Policy and Procedure Manual. 10F G. Council Bill No. 1317: Resolution authorizing compensation for non-union employees. .10G H. Council Bill No. 1318: Resolution authorizing computer software consultant agreement. 10H I. Stormwater Project Update (Highway 214 area) 101 J. Designation of Alexander & Alexander, Inc. as insurance agent of record. 10J K. Sponsorship of certain Independence Day activities. 10K L Bid award for abandonment of well. 10L M. Acceptance of utility easement. 1 OM N. Sound amplifying permit. 10N 11 12. 13. 14. 15. EXECUTIVE SESSION To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Authority: ORS 192.660(1)(h). APPROVAL OF CLAIMS A. Check 5397 - 5819 for the month of May, 1991. PUBLIC COMMENT NEW BUSINESS Page 2 - Woodburn City Council Agenda, June 24, 1991 12A A. Shop-N-Kart. B. Laundromat B. Real Estate Office C. K-Mart Garden Shop 1_~5 SITE PLAN ACTIONS 16. STAFF REPORTS A. Presentation - Housing Rehabilitation Committee report on status of grant project and progress to date. B. Community Development Activity Report. 16B 17. 17. MAYOR AND COUNCIL REPORTS ADJOURNMENT Page 3 - Woodburn City Council Agenda,.June 24, 1991 COUNCIL MEETING MINUTES June 10, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 10, 1991. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present 0020 O030 0074 Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Library Director Sprauer, Police Lt. Null, Deputy Recorder Tennant. MINUTES. JENNINGS/SIFUENTEZ .... approve the Council minutes of May 28, 1991; accept the Library Board minutes of May 22, 1991, the Planning Commission minutes of May 9 and 14, 1991, the Downtown Association minutes of June 4, 1991, and the Woodbum Fire District minutes of April 9 and May 21, 1991 as written. The motion passed unanimously. LE-~ER OF RESIGNATION FROM CITY ADMINISTRATOR QUINN. Administrator Quinn read his letter of resignation as City Administrator effective June 28, 1991. He recently accepted a similar position with the City of Enumclaw, Washington. Administrator Quinn expressed his appreciation to the Council for the opportunity to serve the City of Woodburn since 1985. JENNINGS/FIGLEY ....reluctantly accept his resignation. The motion passed unanimously. Mayor Kyser advised the Council and the public that an Open House will be held on Thursday, June 27th, between 3:00 pm and 5:00 pm to giVe' citizens and employees an opportunity to wish Administrator Quinn good luck in his new position. Page 1 - Council Meeting Minutes, June 10, 1991 COUNCIL MEETING MINUTES June 10, 1991 TAPE READING 0093 PROCLAMA~ON - FLAG DAY. Mayor Kyser proclaimed June 14, 1991 as Flag Day within the City of Woodburn. 0100 0158 0187 0243 FOUNDER'S DAY ACTIVITIES -JUNE 14 AND 15, 1991. Jane Kanz, Executive Director for the Chamber of Commerce, reminded the Council of the two-day event sponsored by the Chamber. She reviewed the activ'~es scheduled for each day and encouraged local citizens to attend the event. WOODBURN COMEBACK CAMPAIGN - COMMrn'EE REPORT. Councilor Figley stated that the Committee has scheduled a rally on Tuesday, June 18th, 6:00 p.m., in the downtown parking lot, to discuss Neighborhood Watch programs. Local citizens are invited to attend the program. PUBLIC HEARING - ANNEXATION, ZONE MAP AMENDMENT, AND COMPREHENSIVE PLAN AMENDMENT (177 ACRES ADJACENT TO I-5 AND SOUTH OF HIGHWAY 214. Mayor Kyser opened the public hearing at 7:08 p.m.. Community Development Director Goeckritz advised the Council that applicant Prairie Corp. requested a continuance of the public hearing until June 24, 1991 at which time they anticipate that the owner of the property, Pioneer 'i-Ode & Trust, will have provided a signed petition requesting annexation of the property to the City. JENNINGS/FIGLEY... continue the public hearing to June 24, 1991. The motion passed unanimously. COUNCIL BILL 1305 - ORDINANCE RECLASSIFYING PROPERTY ON EAST 0288 CLEVELAND STREET FROM RS TO PUBLIC USE. Council Bill 1305 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1305 duly passed. COUNCIL BILL 1306 - ORDINANCE VACATING AN EXISTING PUBLIC RIGHT- OF-WAY ON WEST HAYES STREET IN EXCHANGE FOR RIGHT-OF-WAY TO REALIGN THE STREET IN A NORTH-SOUTH DIRECTION AND ACCEPTING A UTILITY EASEMENT. Council Bill 1306 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1306 duly passed. Page 2 - Council Meeting Minutes, June 10, 1991 COUNCIL MEETING MINUTES June 10, 1991 TAPE READING 0325 COUNCIL BILL 1307 - RESOLUTION AUTHORIZING POLICE MUTUAL AID 0350 AGREEMENT. Councilor Hagenauer introduced Council Bill 1307. The bill was read by title only since there were no objections from the Council. On roll call vote, Council Bill 1307 passed unanimously. Mayor Kyser declared the bill duly passed. COUNCIL BILL 1308 - RESOLUTION APPOINTING FRED KYSER AS 0390 ADMINISTRATOR PRO-TEM. Council Bill 1308 was introduced by Hagenauer. Mayor Kyser declared a conflict of interest in the event a tie vote would be cast by the Council. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1308 duly passed. COUNCIL BILL 1309 - RESOLUTION ESTABLISHING PROCEDURES FOR THE 0450 HIRING OF A NEW CITY ADMINISTRATOR. Councilor Hagenauer introduced Council Bill 1309. The Mayor briefly reviewed the proposed procedures which include the appointment of seven citizens to assist the Council in the selection process and the scheduling of a public hearing on June 24, 1991 to receive comments from the citizens regarding the employment of an administrator. The bill was read by title only since there were no objections from the Council. On roll call vote, the bill passed unanimously. Mayor Kyser declared Council Bill 1309 duly passed. COUNCIL BI! I 1310 - RESOLUTION AUTHORIZING LEASE AGREEMENT WITH MARION COUNTY FOR COUNTY BUILDING INSPECTION OFFICE. 057O Council Bill 1310 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. Administrator Quinn reviewed the proposed 10 year lease agreement which provide the County with office space in the basement of City Hall. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1310 duly passed. CAPITAL IMPROVEMENT PROJECT LISTING MODIFICATIONS. Public Works Director Tiwari requested the Council to modify the capital improvement project list in the area of Water and Wastewater for the purpose of providing the City's consultant with necessary information in completing the system development charge analysis. HAGENAUER/SIFUENTEZ... accept the modifications as listed in the recommendation from staff. The motion passed unanimously. Page 3 - Council Meeting Minutes, June 10, 1991 COUNCIL MEETING MINUTES June 10, 1991 TAPE READING 0583 REQUEST FOR TEMPORARY STREET CLOSURE - ALEXANDRA COURT. 0595 p664 0686 073O O755 0862 Staff recommended that the request from the residents of Alexandra Court to close the street on July 4th from 10:00 am to 8:00 pm be approved. HAGENAUER/FIGLEY... approve the request to close Alexandra Court on July 4th. The motion passed unanimously. TRANSIT BUS ROUTE CHANGES. Unless the Council had an objection to the proposed route changes and fare increases, the new route will begin on July 1st if schedules can be printed within the next three weeks. Rates will increase from the current $.50 to $.75 and other discount programs such as the Ride Home Free program and ride passes would also experience a rate increase. JENNINGS/HAGENAUER .... approve the changes to the bus route and the fare structure as presented. The motion passed unanimously. Councilor Hagenauer questioned the status of leasing Centennial park land to a local farmer who would cleanup the area. Mayor Kyser stated that he would be meeting with Attorney Shields to review the proposal. Councilor Sifuentez commented favorably on the maintenance improvements within the parks. Mayor Kyser stated that the Parks Dept. has cleaned up the downtown parking lot area and he will be meeting with the Downtown Association to see if they will continue to maintain the landscaped area. Councilor Figley expressed her appreciation to the Police Department for the fact that she has been able to walk around Woodburn without feeling offended, hassled, or otherwise bothered by other individuals. Mayor Kyser briefly reviewed the costs incurred by the Citizens Action Committee relating to the publication of the election flyer. He encouraged the Council and employees to support the efforts of the Committee. Lt. Null stated that the Fireworks Fund has $4,162 on deposit and additional funds are anticipated in order to meet the $5,000 goal. Page 4 - Council Meeting Minutes, June 10, 1991 COUNCIL MEETING MINUTES June 10, 1991 TAPE READING 0903 ADJOURNMENT. The meeting adjourned at 7:30 p.m.. APPROVED Fred W. Kyser, Mayor ATTEST Mary Tennant, Deputy Recorder Page 5 - Council Meeting Minutes, June 10, 1991 MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING TUESDAY, APRIL 8, 1991 WOODBURN COMMUNITY CENTER CALL TO ORDER The meeting was called to order at 7:14pm by Chairman Yanez. II ROLL CALL Members Present: Ambmsio Yanez, Sue FoFana Dura, Jack Mitchoff, David Ott, Barbara Rappleyea and Larry Watson. Absent: Unda Hamilton. Staff Present: Nevin Holly, Director; Shirley Pitt, .S.~cretary; Terry Williams, Leisure Division .' ~'~.~. and John Pitt, Parks Division. III MINUTES Recreation and Parks Board Minutes of February 7 and February 26 were submitted for approval. MOTION: J. MITCHOFF Moved to accept February 7 and February 26, 1991 Recreation and Parks Board Minutes as submitted. IV V D. OTT Motion passed unanimously. Seconded the Motion. AGENDA The Agenda for the April 8, 1991 Meeting was presented for additions or deletions. The Director requested that two items be added under Director's Repod: 1)Community Center Rental Fees and 2)Pool Fees. MOTION: E. WATSON Moved to accept Agenda as written with additions. D. OTT Seconded the Motion. Motion passed unanimously. NAMING OF WEST WOODBURN PARK The Director asked the Board for input on the naming of West Woodburn Park. Several suggestions were discussed. Heavy use is expected in the Park this coming spring and summer now that playground equipment has been installed and the Director would like to see the Park given a name. - - MOTION: J. MITCHOFF Board Institute a Name The Park ~ontes{ an(J olin it to all residents of Woodbum, Including school children. Contest Information will be sent to all households with the upcoming recreation brochure due out next month. Rules and regulations will be submitted by the Director. Park Board will be judges of the contest. Seconded the Motion. D. OTT Motion passed unanimously. Page 2 Recreation and Parks Board Minutes Tuesday, April 8, 1991 Woodburn Community Center vi PROPOSED PARK ORDINANCE Director submitted_the latest draft of the proposed Park Ordinance stating that it had been reviewed by both the Police Chief and City Attorney. Proper corrections were made and it is now ready for Board approval and Council action. MOTION J. MITCHOFF Submit finalized Ordinance to Council for their recommendation and approval. D. O'l-r Seconded the Motion. VII .,. Motion passed unanimously. RECREATION AND PARKS BOARD APPOINTMENTS Chairman A. Yanez told the Board he had spent time selecting Board Members for select Committee appointments. He told the Board he tried to pair up individuals who he felt would be most productive in their area. Committee/Members include: Himself in Administration. Larry Watson and Jack Mitchoff in Parks Maintenance; Sue FoFana-Dura and Linda Hamilton in Recreation and Sports; and Dave Ott/Barbara Rappleyea on Swim Pool. Job description of committee is attached. Sue FoFana Dura requested that because of Dave Ott's expertise in Finance and administration he also be allowed to work with Administration. VIII LAND DEDICATION FEES REVIEW Director presented an updated CIP pdntout for Board review. He reminded the Board that some playground equipment had been purchased from this account and was now in place at Nelson Park and West Woodbum. There are still available funds with more expected. Director said he would like to see sand volleyball courts installed in one of the parks. Dudng the year we have a great demand for this type of activity. We have received two estimates one at $9,000 from W'~hers and another at $7,000 from North Santiam Sand and Gravel out of Stayton. John Pitt from Parks Maintenance has been working with the Director in getting bids and feels that, time allowed he and his crew can do most of the work required in building the courts. This would save a great deal of money. The Director is considering the best alternative. A site needs to be selected for these courts and the Director asked the Board to make a trip to Legion, Settlemier and West Woodbum and come back to the next meeting with suggestions as to the best site for these proposed courts. The consensus at this time is Settlemier, however the Director would like the Board to check out all possible sites before a final decision is made. IX FUND RAISING COMMITTEE DISCUSSION In an effort to keep staff and continue with leisure programs the staff was directed to raise at least $10,000 to offset cuts. In an effort to do this the Director has suggested a Fund Raising Committee be formed that would assist the Department in raising this additional revenue. Director Holly told the Board that it is his wish that the committee not only concern itself with fund raising but also have a long term mission which includes a focus on long term park needs. Several names were suggested as possible committee members and the Director will pursue them. Page 3 Recreation and Parks Board Minutes Tuesday, April 8, 1991 Woodburn Community Center x DIVISION REPORTS: Chairman Yanez r(~c~ueSted that the Leisure Report be given in place of tho usual Maintenance Report. Leisure Services Repo~ - Ten7 Williams Terry reported on tho upcoming summer season as well as gave an update on on going programs. See attached report. ?.Maintenance Report At the request of tho Director Mr. Pitt gave brief input stating that the crew had been busy with project work, installing playground equipment and readying for summer. John indicated his men had been taking vacations prior to summer as they are not allowed to take vacations during that time due to heavy work schedules and shortage of manpower. Xl DIRECTOR'S REPORT Swim Pool Costs Last season the cost for three and one-half hours of public swims was $1.00. Staff is proposing an increase for 1991. This increase would also separate age groups; See attached rate schedule. MOTION: J. MITCHOFF: Adopt the Increase of pool lees for 1991 as presented by staff. S. FOFANA-DURA: Motion passed, unanimously. Seconded the Motion Alcohol Use at Community Center. Director Holly had been asked to research the reinstitution of alcohol use at the Center. The Board felt that this action should be considered since the council and Budget Committee have requested the Department to increase thoir revenues. The use of alcohol would have to be carefully monitored and charged accordingly. The Director stated he felt additional revenue could be generated however he would be checking into liability and new rules and regulations that would apply to the sewing of alcohol in a public facility. Chairman Yanez told the Board he had been the Board Member who had made the motion to discontinue alcohol at the Community Center in the first place and was against it. It was the consensus of the Board however that this means of increased revenue should at least be looked into and discussed. Director will consult with the City Administrator and City Attorney and bring his findings to the next meeting for discussion. Bud_qet Parks Director discussed the current budget. He explained the Department needed to make certain it carried over its projected $38,000 in carry-over funds to balance next year's budget. The current budget is under close scrutiny in order to assure this carry-over. Park Superintendent Pitt expressed concert that the maintenance section will be strained because of heavy vandalism this year. John also expressed the maintenance section will be under added strain with the loss of 2 maintenance positions in the coming year. Page 4 Recreation and Parks Board Minutes Tuesday, April 8, 1991 Woodburn Community Center Xll BUSINESS FROM THE BOARD Larry Watson told the Board he had been working with the Maintenance Division in conjunction with M~l~aren School in setting up a *Mission Possible" program. This program involves youth Imm Macl_aren doing community service in the community. In this case they will be working with John Pitt and his crew towards 'adopting a park*. When a park is 'adopted" the MacLaren youths take total charge in designing and maintaining it. They work with both MacLaren and Parks. This program involves large corporations, including PGE who pay tor this service by donating funds into a program aiding abused children. Larry would like to eventually see the kids work out some sort of program where they can take sections of Centennial Park -.~.an(J develop it. He and John will be working with a Mrs. Youngman who has been doing this ~' :" type of program for several years and has been very successful. John said he has had many dealings with MacLaren and worked with Larry Watson in the past and it has all been very positive and has helped his Division during many rough times when there was no one else. He is very anxious to begin this program with Lany and feels that it could prove to be a great asset to the Department. Larry will have more information on this at the next meeting. Sue FoFana-Dura was very impressed with Larry's contribution and said she would help in any way she could. Dave Ott reminded Nevin that he was going to get a map of the City including locations of park lands and public buildings. Nevin will have this for the next meeting. Dave would also I~e a tour of the Parks whenever it can be arranged. This tour will be set for a Saturday within the next two months. Chairrnan Yanez wanted the Board to know how pleased he was to be their Chairman and he was looking forward to new and innovative programs in Recreation and Parks. Xll ADJOURNMENT MOTION: L. WATSON: Moved to adjourn at 9:18pm. J. MITCHOFF: Seconded the Motion. Motion passed unanimously. MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING WOODBURN COMMUNITY CENTER TUESDAY, APRIL 23, 1991 CALL TO ORDER The meeting was called to order at 7:00 by Chairman Yanez. II ROLL CALL Members Present: A. Yanez, Larry Watson, Barbara Rappleyea, Lynda Hamilton, Dave Ott, Jack Mitchoff. Absent: Sue FoFana-Dura (ex) Staff Present: Nevin Holly, Director; Terry Williams, Shirley Pitt III MINUTES Recreation and Park Board Minutes of Apdl 8, 1991 were presented for approval. MOTION: B. RAPPLEYEA: Motion to approve Recreation and Park Board Minutes of April 8, 1991 as prepared. J. MITCHOFF: Seconded the Motion. Motion passed unanimously. IV AGENDA The Agenda for the April 23, 1991 Meeting was presented for additions or corrections. MOTION: L. WATSON: Adopt Agenda as prepared. D. OTT: Seconded the Motion. Motion passed unanimously. PARK ORDINANCE Discussion: Director Holly reported that the City Council had approved the proposed Park Ordinance which would repeal Ordinance 1918. The new Ordinance will define to a greater extent the rules of parks and park areas. Several Sections were changed, mostly in terminology rather than content. Several Sections were added to conform with Ordinance paradigm. The Director told the Board that on the whole he was satisfied with the Ordinance and felt it would give the Department/City a tighter reign over conditions in the Parks making them more suitable for family use. He said he felt this was extremely necessary due to the shortage of manpower this coming summer. No action was taken or required by the Board as Council had already moved on this Ordinance. VI DIVISION REPORT Leisure Services Terry Williams gave the Board an update on happening in Leisure Services Division. He reported that the Youth Programs were going extremely well with 'attendance in them well over the average. He is especially impressed with his Track Program. His Senior.Trips are going very well with a large group headed to the Rheinlander on Wednesday and another very large crowd going to Stayton to the Bird Haven in May. Page -2 Park Board Minutes April 23, 1991 This trip is proving to be one of the highlights of the entire Senior Trip Program schedule. His ball field rental schedule is filling with this week being the first weekend of tournaments. He has planned another special event involving a group of retired educators who will co-host his RSVP Volunteer Thank-You Luncheon. He said his youth programs were going well. He was meeting with the Voikswalk people who were going to be putting on their popular Volkswalk again this summer. He said this program had drawn over 900 people last year. VIII Maintenance In the absence of the Park Superintendent the Director gave a brief Maintenance update telling the Board that the Maintenance crew was busy trying to keep up with the mewing and fixing of equipment which is so old it breaks down continuously. It is maintained regularly, however due to the age it is in a constant state of breakdown. Due to vacations the crew has been working a man short for the past month and a half. Vacations will end the end of May as none are allowed during the summer months. DIRECTOR'S REPORT Alcohol Policy A memorandum from City Administrator Mike Quinn to Nevin Holly was presented for review. The City Administrator said he was not in favor of pursuing the reinitiating of alcohol consumption at the Community Center. The Director said he agreed with the Administrator. It was the consensus of the Board that this was not their wish either, however they had been instructed to seek ways of increasing revenues due to the enormous amount of cuts taken in the Parks Budget and this was just a suggestion. It was their thought that with all the misuse of alcohol by youth as well as adults serving it at the Center was not in the best interest of them or the Parks Department. They stated their support for City Administrator's recommendation and will not pursue this recommendation. New Development The Stone Hedge Development was revised and acted upon by the Council at their last meeting. Building will be starting soon and money-in-lieu of land will be coming into the Park Development Fund. These funds will be of great help in park improvements. Naming of West Woodbum Park A sample flyer was presented for Board review. A contest for the naming of West Woodbum Park will be held during the months of May and June with the name being selected from those presented by the Park Board on July 4th. Prize for the winning name will be a family swim pass. Park Naming Entry Forms will go out to the Woodbum Area residents in the Summer Brochure scheduled to go out the middle of May. This contest will be open to all ages, however it is open to Woodbum area residents only and the name must be relevant to the area and Woodbum. Museum At the last Council meeting the City Council stated they wanted to keep the Museum under the auspices of the City. This action will enable the Museum to apply for grants and other type of funding. The Director told the Board the Department will not be expending any funds to the Museum and this action is in name only. Page -3 Park Board Minutes April 23, 1991 IX Leisure Services Contract Agreement Because of the loss of part-time help in recreation it will be necessary to contract out a lot of the programs usually handled by part-time summer help. The Director asked for input from the Board as to what percentage should be charged, and if they thought it should be on a sliding scale. It was the consensus of the Board that a sliding scale was not a good idea as it would preventive in some program areas. A set rate for everyone should be considered. Lengthy discussion followed. MOTION: L. WATSON: Table action until next meeting after Board has had time to consider all the areas of concern. D. OTT: Seconded the Motion. Motion passed unanimously. BUSINESS FROM THE BOARD Larry Watson said he had met with the people from "Mission Possible" and they were excited about the possibility of taking on individual parks. They need to have pictures of individual park areas since it was impossible for them to find the time to go out into the parks at this time. Park Superintendent will take videos of each park and get them to Larry prior to his next Wednesday meeting. Larry said the youth from MacLaren were very enthusiastic about completely doing a park from step one. They will be planning, designing and implementing their design. In a year from now it is hoped the entire campus will become involved in Centennial Park. Larry suggested the Board begin doing some planning as to what they would like to see happen in Centennial so that the kids will have a general idea of what and how they will do the Park. The Director again expressed his delight in this volunteer project and said how much this will assist the entire Depadment. The Director also praised Supt. Pitt who conceptualized the Adopt-A-Park Program. Larry then told the Board he wanted to thank the Park Secretary for her work as he thought she was doing a good job and should be recognized. Secretary thought that was nice of him!! Jack Mitchoff asked the Board if they would be interested in taking field trips as a group. He would like to see a trip to the Niki Corporation in the Portland area. The consensus of the Board was that this would be a fun and informative tr'~o, especially thinking along the lines of a possible corporate sponsor for programs. They asked that Terry Williams look into setting up a tour. Director Holly thanked Jack for his volunteer work at the track meets. This type of volunteer work is very welcome and appreciated. A. Yanez thanked the Board for what they were doing and told them he was Proud of them and was looking forward to working with them during this very difficult budget time. He said he knew they were prepared and could, through working together accomplish a great deal. Page -4 Park Board Minutes April 23, 1991 The Director then suggested that the next Board meeting be held at the Woodbum Museum. Several of the Board Members have net seen the Museum and were interested in this suggestion. The next Meeting will be Tuesday, May 13th at the Museum. Xll ADJOURNMENT MOTION: L. WATSON: Moved to adJoum at 8:16pm. J. MITCHOFF: Seconded the Motion. Motion passed unanimously. Meeting adjourned. MINUTES WO, ODBURN RECREATION AND PARKS SPECIAL BOARD MEETING Woodburn Berry Museum May 28, 1991 7:00pm CALL TO ORDER: The Meeting was called to order at 7:45PM by Vice-Chairman David Ott following a tour bf the Museum by Mr. Vance Yoder and Gene Stoller. ROLL CALL Members Present: David Ott, Sue FoFana Dura, Lynda Hamilton and Larry Watson. Members Absent (ex) Andy Yanez, Jack Mitchoff Barbara Rappleyea. Staff Present: Nevin Holly, Director MEETING: There were no Minutes to review and no business from the audience other than the fine tour and explanation of the Museum activities which Mr. Yoder and Mr. Stoller gave. The film presentation was postponed until the conclusion of the meeting. Under Director's Report Nevin said there were two items he wished to discuss with the Board pdor to the film presentation. Naming of West Woodburn Park Nevin reviewed some of the names that were coming in. The Board had some strong feelings on a potential name for the Park. Nevin agreed with their feelings. Teen Program Revenue Source Nevin informed the Board of a potential source of revenue for teen programs in the community. Nevin had submitted an intent paper to Madon County Youth Services, as well as attending a grants workshop on the proposal. A discussion followed on the possibility of this grant. Nevin will submit the grant to Madon County Youth Services Commission by June 18, 1991. BUSINESS FROM THE BOARD Sue FoFana-Dura asked what the status of buying a miniature golf course was. Nevin explained that $16,800 would be forth coming from the Stonehedge Apadment Project and this could be ~ possible ~ource to fund a miniature golf course soon. o ADJOURNMENT The Meeting adjourned at 8:30 and was followed by a film presentation presented by Gene Stoller. Woodburn DOwntown Association P.O. Box 3~.~. Woodburn, Oregon 97071 Woodburn Downtown Association Meeting June 4, 1991 I Call to Order Claudia called the meeting to order at 7:40 AM. II Attendance Present were: Claudia James, Jose Castro, Les Rietan, Lucien Klien, Arlene Monnier, Ken Wright, Bob $igloh, Brent Reddaway, and Vance Yoder. III Treasurer's Report Money situation is not good. IV WDA Business Bed races for Downtown were discussed. Les suggested'that we have flyers to send out for prospective entries. Extra beds are available for use in the races. See Bob Sigloh as soon as possible. Ken will check on the effect of the City business licence on money raising events for the WDA. Arlene reported on the availability of rodies at Iverson Farm§.' Claudia announced that Our all member noon meeting will be at the Elks Club on Wednesday the twelth. Ken reported that the Police bicycles will be delivered tomorrow. Jose asked about the "Dunk Tank". Claudia will try to locate it. The Independent is pushing Crazy Days and WDA will sponsor contests in the downtown area. Brent Reddaway noted the bad condition of the shrubbery around the Parking Lot. Ken suggested that Claudia call the Mayor's attention to the matter. Vance brought attention to the Founder's Day celebration the 16th and l~th sponsored by the Chamber and Settlemier House. The MuseuTM will be open. ! Next Tuesday morning will be~gular meeting. V Adjournment z~Claudia c~os~d the meeting at 8:35 ' Vance Yod~, Acting Secretary Woodburn Downtown Association P.O. Box 544 Woodburn, OR 97071 II. III. IV. Minutes of Meeting June 11, 1991 Call to Order Claudia called the meeting to order. Attendance Present were: Claudia James, Fflien, Brent Reddaway !reasurer's Report Jose Castro, Vance Yoder, Lucien None. _WDA Business Alma Grijalva will make a flyer to be distributed by Vance Yoder for our monthly noon meeting tomorrow at the Elks. Lunch is $5.50. Mayor Fred Kyser has asked to speak about employee parking downtown. Claudia James will talk to Ken Wright about the city business licenses on fund raising events for the WDA. Crazy Days will be held the last weekend of July. WDA ~ill sponsor the contests for the best costumes and store display. Next meeting will be Tuesday, June 18, 1991 at 7:50 a.m. Club Cafe. ~rnment Claudia James closed the meeting at 8:45 a.m. A~..:~ Grijaiva Secretary MEMORANDUM TO : FROM: DATE: SUBJECT: Woodburn City Council & Mayor, through Michael Quinn, City Administrator Linda Sprauer, Library Director June 19, 1991 Changes as of July 1, 1991 At the regular meeting of the Woodburn Public Library Board on May 22, 1991 the following changes were approved as a result of the Ballot Measure 5 induced reductions in the library's budget to take effect July 1, 1991: HOURS Sunday and M~nday Tuesday and Wednesday Thursday and Friday Saturday CLOSED 11:00 AM to 8:00 PM 11:00 AM to 6:00 PM 11:00 AM to 4:00 PM FINES AND FEES CURRENT FEE NEW FEE Fines Grace Period (before fines are due) $0.05 per day 7 days (then fines are charged from day I - begins at $0 $0.10 per day NONE Maximum Fine $2.50 per item (not to exceed the cost of the item) $5.00 per item (not to exceed the cost of the item) Additionally, in order to realize a savings in postage cc, sts and the cost of ,-,verdue mailers: Overdue Notices 1st & 2nd Notice, then Billing 1st Notice only, then Billing MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Department Annexation 91-04, Comprehensive Plan and Zone Map Amendment June 20, 1991 At your city council meeting of June 10, 1991 staff requested the hearing for the Prairie Corporation 177-acre development be continued until the June 24, 1991 council meeting, the reason for this continuance was to provide time for the property owner, that being Pioneer Corporation, to submit documentation requesting annexation to the City of Woodburn. That request has yet to be received. Since this consent has not been provided, the council is unable to proceed with a hearing at this time (see City Attorney's memos of June 6 and June 13, 1991). Therefore, staff is requesting the application be removed from the agenda and rescheduled at such time as the applicant can secure the property owner consent form. MEMO TO: FROM: SUBJECT: DATE: MICHAEL QUINN, CITY ADMINISTRATOR STEVE GOECKRI'I-Z, COMMUNITY DEVELO, PII~ENT DIRECTOR N. ROBERT SHIELDS, CITY ATTORNEY MEMORANDUM OPINION 91-04/ANNEXATION PROCEDURE JUNE 13, 1991 On June 6, 1991 I issued Memorandum Opinion 91-04 addreSsing annexation procedure. As you recall, I stated that necessary property owner consents must be obtained prior to a city council hearing, that the council has no jurisdiction to proceed without the necessary consents, and that annexation occurs at the time of the council action. By -. implication, I stated that the necessary consents must be unequivocal or they do not constitute consents. On June 12, 1991, I was able to discuss this matter with Matthew Baines, an expert on municipal annexations. Mr. Baines argued Mid-County Future Alternatives Committee v. City of Portland, the leading Oregon case on '"[riple majority" annexation which was appealed to the United States Supreme Court. I explained the factual situation and my opinion to Mr. Baines. He stated that he agreed with my position. Additionally, I specifically asked if he believed that property owner consents for a '~riple majority" annexation must be unequivocal. In response, Mr. Baines stated that he believes that conditional consent is not consent. Obtaining the required property owner consents obviates the need for an election in the involved territory. If these consents are conditional, Mr. Baines believes that the council is without jurisdiction to annex. NRS/kv CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 MEMORANDUM OPINION 91-04 TO: FROM: SUBJECT: DATE: MICHAEL QUINN, CITY ADMINISTRATOR STEVE GOECKRIT~,~~UN~ DEVELOPM ENT DIRECTOR N. ROBERT SHIEIID~, CITY ATTORNEY ANNEXATION PROCEDURE JUNE 6, 1991 FACTS: The facts as I understand them, are that a relatively complex development proposal has been submitted to the Community Development Department which is premised upon the '~riple majority" annexation of an area currently designated Marion County Exclusive Farm Use. The Community Development file indicates that the developer of the proposal was repe~te*dly advised that the necessary property owner consents must be obtained before an annexation hearing can occur before the City Council. Specifically, the file indicates that on March 13, 1991 this information Was sent to the developer by facsimile transmission. On May 3, 1991 the developer was told "please provide us with the property owners signatures for a request to annex at the eadiest possible date. The annexation and all other land use actions cannot be completed with that consent." Most recently, on May 31, 1991 the developer was again advised by facsimile transmission that the property owner consents were necessary. You also informed me that oral representations were made to the developer on numerous occasions emphasizing this requirement. Your question, as I understand it, is whether an annexation hearing can occur before the Council without obtaining the necessary consents. ~ · Page I - MEMORAMDUM OPINION 91-04 NO HEARING CAN OCCUR WITHOUT CONSENTS: Oregon law provides "triple majority" annexation as an alternative to annexation by an election. ORS ~ 170 provides: The legislativ~ 'body of the city need not call or hold an election in any contiguous territory proposed to be annexed if more than half of the owners of land in the territory, who also own more than half of the land in the contiguous territory and of real property therein representing more than half of the assessed value of all real property in the contiguous territory consent in writing to the annexation of their land in the territory and file a statement of their consent with the legislative body on or before the day: (a) the public hearing is held under ORS ~ 120, if the city le,qislative body dispenses with submittin,q the question to the electors of the city. (emphasis added) From the face of the statute it is clear that necessary consent must be obtained prior to the public hearing being conducted. This is consistent with the Community Development Department's series of representations to the developer. If there is any doubt about what the statute means, it has been resolved by the Oregon courts. The Oregon Supreme Court addressed this issue some time ago in Spence v. Watson, 182 Or 233, 186 P2d 785 (1947). In this case the court held that the provision in the annexation statute requiring a sufficient annexation petition is "mandatory" and if the required signatures are not obtained, the City has no jurisdiction to proceed further. This position was also taken by the Oregon Attomey General in 28 Atty Gen 228 (1958). More recently, in Mid-County F~_~ure Alternatives Committee v. City of Portland, 310 Or 152, 795 P2d 541 (1990) the court upheld the 'lriple majority" statute and held that a city must follow the exact procedure provided by the legislature: The conclusion is inescapable that the legislature has the authority to enact a law prescribing the procedure to be followed in determining whether any prescribed area outside the corporate limits of an incorporated town or city shall be annexed and become part of such town or city. 795 P2d at 547. It is, therefore, extremely clear that the property owner consents mu~st be obtained prior to the time of a d~j council annexation hearing. ~hout submission of the consents, the Council has no jurisdiction to proceed. This legal advice is consistent with the Community Development Department's communications to the developer. Page 2 - MEMORAMDUM OPINION 91-04 WHEN ANNEXATION OCCURS: Closely related to the problem of obtaining the necessary owner consents is the question of when annexation occurs. The area proposed to be annexed is currently Marion County Exclusive Fa~ Use. Its inclusion in the dty would result in a higher tax burden upon the property.' You have speculated that this factor might be responsible for the delay in obtaining the necessary consents. Perhaps the involved property owners desire a commitment to purchase and develop their property prior to annexation occurring. While this objective could possibly be accomplished by a private development agreement between respective owners, the involved parties should understand that once the City Council takes jurisdiction over the matter (assuming necessary consents are received) annexation occurs at the time of the Council's vote. ORS P~)2120 provides for the general hearing procedure: After the hearing, the city legislative body may, by an ordinance containing a legal description of the territory in question: * * * * (b) declare that the territory is annexed to the city where electors or land owners in the contiguous territory consented in writing to such annexation as provided in ORS P'?~.125 or ?PP.170 prior to the public hearing. ORS PPP. 177 then requires the city to submit the necessary information to the Secretary of State. After filing with the Secretary of State, the annexation is complete for tax purposes. THE DEVELOPMENT AGREEMENT: Relatbd'to the annexation proposal has been the idea of a development agreement. At one point, I was contacted directly by the developer and asked to draft this agreement. However, after consultation with you, I was advised that the agreement was to be by and between the private parties to insure development of the area so that the annexation and remainder of the proposal could be completed. As you know, a draft of a development agreement was submitted. At your request, I reviewed the agreement and advised you previously that I have two major objections: (1) The city is a party to the agreement. I have been informed that this is contrary to the intention of the Public Works and Community Development Departments because what they desired was a private party agreement enforceable by the city. (2) More importantly, approval of this document, as it is currently drafted, could subject the Woodbum taxpayer to liability. The last section of the agreement states that in the event a lawsuit is necessary to enforce any provisions of the agreement, liability would Page 3 - MEMORAMDUM OPINION 91-04 exist for "engineering and legal fees resulting prior to any legal action being filed." Thus, in the event of a failed development proposal, the city - and ultimately the taxpayer - would be subject to these costs. Prior to this formal opinion, I have advised you orally of my concerns over the development agreement. I would certainly work with you to redraft that document. In the interests of cost efficie~ncy, I have not done that prior to your direction and resolution of the annexation issue. NRS/kv Page 4 - MEMORAMDUM OPINION 91-04 MEMO TO: MAYOR AND CITY COUNCIL FROM: MICHAEL QUINN, CITY ADMINISTRATOR SUBJECT: CURRENT YEAR BUDGET ADJUSTMENTS DATE: JUNE 20, 1991 During the current fiscal year, them may be a necessity to adjust appropriations from one category to another within the same fund in order to cover actual experience. For example, the budget in one department may be overspent due to special circumstances while another department is underspent. By adjusting their appropriations within the same fund, we do not alter the fund total but cover the departmental appropriations with the proper expense authorization support. The following items are proposed for adjustment: FUND General Fund City Administrator - Vacation benefit payout upon termination Municipal Court - New forms for computer Finance - Business registration software Non-Departmental- Business registration forms, supplies Labor negotiations expense prolonged Liability insurance premium increase Auditing expense increase Election expense Police - Savings support in vacant position salaries TOTAL APPROPRIATIONS CHANGE Expense $1 ,ooo 1,000 1,500 4,000 5,000 5,000 3,000 3,000 (23,500) -0- Technical & Environmental Services Fund Building - Pass-through of County permit activity Engineering - Savings support in reduced engineering services TOTAL APPROPRIATIONS CHANGE 20,000 (2O,000) -0- Please note that the above adjustments do not reflect appropriation changes but only adjustments within the current budget amounts. MQ/kv .4. COUNCIL BILL NO. 1.-~-// RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1990-91. WHEREAS, Oregon Revised Statutes 294.450 allows the transfer of appropriations within a fund after the budget has been approved and during the year in which the appropriations are made, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the following budgetary transfer of appropriations within the funds listed below are hereby authorized to meet estimated operational expenditures in each category: GENERAL FUND: Transfer From: Police Department Personnel Services (01-060-51200) Transfer To: City Admn.'s Office - Pers. Serv. (01-020-51200) Municipal Court - Matls. & Serv. (01-030-60200) Finance Dept. - Capital Outlay (01-050-71006) Non-Departmental - Matls. & Services (01-090-60219 (01-090-61600) (01-090-64120) (01-090-65200) (01-090-65300) $ 23,500 $1,000 1,000 1,500 4,000 5,000 5,000 3,000 3,000 TECHNICAL & ENVIRONMENTAL SERVICES FUND: Transfer From: Engineering Services Materials & Services (82-830-63104) $ 20,O00 Transfer To: Building Division Materi~~82-~ Approved as to Form:· ¢ - ",-" City Attorney Date $ 20~00 APPROVED FRED W. KYSER, MAYOR Page 1 - COUNCIL BILL NO. RESOLUTION NO. MEMO TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL MICHAEL QUINN, CITY ADMINISTRATOR JUNE 20, 1991 1991/92 FINAL BUDGET ADJUSTMENTS We are required by statute to adopt final budget appropriations prior to the beginning of the new fiscal year. In addition, we can adjust the budget up to a maximum of 10% to reflect up- to-date changes in revenue for re-appropriations. If we have major changes beyond this limit, the City Council can authorize a supplemental budget process as is anticipated later for our wastewater treatment project. The following adjustments are made for specific changes incurred after our initial budget review. Please remember that ali such adjustments cannot exceed the tax levy requirements published after the Budget Committee's public hearing. These changes do not involve property tax revenue but do involve changes in other resources. Staff has kept these changes to a minimum in order to preserve the integr'~ of Budget Committee decisions and to give the City Council review prerogative over staff recommendations for these expenses. The adjustments are as follows: FUND General Fund Working Capital Carryover Business Registration Fees Franchise Receipts Revenue Expense $18,000 2,500 2,430 Reappropriate salary from City Administrator to Court to extend 1 month full service No Net Increase Police - Medical premium increase impact of 26% Non-Departmental - RSVP transfer support TOTAL APPROPRIATION CHANGE 22,930 15,500 7,430 22,930 Library Fund Medical premium increase impact of 26% Reduce contingency TOTAL APPROPRIATION CHANGE 2,500 (2,500) -0- Memo: Mayor and City Council 1991/92 Final Budget Adjustments June 20, 1991 Page 3 Water Fund Capital carryover Medical premium impact of 26% Capital improvement study Reduce contingency TOTAL APPROPRIATION CHANGE 18,000 18,000 3,500 18,000 (3,500) 18,000 Wastewater Treatment Plant Fund Medical premium impact of 26°,4 Reduce contingency TOTAL APPROPRIATION CHANGE 5,000 (5.000) -0- Technical & Environmental Services Fund Capital carryover Building permit fees Engineering services for facility study Building inspection temporary help County permit pass-through for electriCal, plumbing Engineering temporary help for construction inspection TOTAL APPROPRIATION CHANGE 55,000 20,000 75,000 30,000 20,000 2O,0O0 5,000 75,000 .Library Endowment Fund Capital outlay for book security system Reduce contingency TOTAL APPROPRIATION CHANGE 25,000 (25,000) -0- The above revisions have been incorporated into the budget appropriations ordinance attached. In reviewing the above changes, the majority were caused by unforseen circumstances involving the drastic increase in medical premiums, the error in RSVP resources, and the phenomenal growth in development activity within our community. It is a tribute to our staff to have such cost effective services and enable such appropriations for the public's benefit. MQ/kv COUNCIL BILL NO. I '~1 ;~ ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 1991-92, MAKING APPROPRIATIONS, LEVYING TAXES, AND DECLARING AN EMERGENCY. THE CI'fY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the budget for fiscal year 1991-92 is hereby adopted as set forth below. Section 2. That the taxes levied for fiscal year 1991-92, beginning July 1, 1991, as provided for in the budget adopted in Section I of this ordinance in the aggregate amount of $2,423,922.00, contingent upon voter approval of a $1,351,662.00 one-year operating levy on June 25, 1991, are hereby levied and assessed pro rate upon all taxable property within the City of Woodburn for tax year 1991-92. Section 3. That the amounts for fiscal year 1991-92, and for the purposes shown below, are hereby appropriated as follows: GENERAL FUND - City Council and Mayor City Administrator's Office Municipal Court City Attorney's Office Finance/City Recorder's Office Police Department City Hall Maintenance Non-Departmental- Materials & Services Non-Departmental- Capital Outlay Interfund Transfer - Tech. & Envir. Services Fund Interfund Transfer Interfund Transfer Interfund Transfer - R.S.V.P. - Street Capital Improvement Fund - Park Capital Improvement Fund Interfund Transfer - 9-1-1 Fund Interfund Transfer - Capital Project Mgmt. Fund Operating Contingency TOTAL GENERAL FUND APPROPRIATIONS $ 5,495 62,457 67,326 45,933 77,856 1,242,492 56,100 43,549 2,000 56,884 30,439 5,803 783 151,592 47,000 61,184 1,950,8,93 TRANSIT SYSTEM FUND - City Transit System Operating Contingency Dial-a-Ride Program Operating Contingency TOTAL TRANSIT SYSTEM FUND APPROPRIATIONS Page I - COUNCIL BNIoL. L NO. I ~! 2-- ORDINANCE · 69,314 2,088. 42,547 1,276 115,225 LIBRARY FUND - Personal Services Materials & Services Operating Contingency $ 253,828 105,990 9,748 TOTAL UBRARY FUND APPROPRIATIONS PARK AND RECREATION FUND- Administrative Services Parks & Facility Maintenance Leisure Services Swimming Pool Non-Departmental - Matls. & Services Operating Contingency 123,603 228,170 117,130 41 ,O77 17,822 17,924 TOTAL PARK & RECREATION FUND APPROPRIATIONS 9-1-1 COMMUNICATIONS FUND - 9-1-1 Communications Operating Contingency 9-1-1 Development Operating Contingency 381,658 4,069 150,000 318,110 TOTAL 9-1-1 COMMUNICATIONS FUND APPROPRIATIONS INVESTIGATION AND SEIZURE FUND - Materials & Services 33,955 TOTAL INVESTIGATION AND SEIZURE FUND APPROPRIATIONS STATE REVENUE SHARING FUND - Materials & Services Capital Outlay 41,284 20,716 TOTAL STATE REVENUE SHARING FUND APPROPRIATIONS ECONOMIC DEVELOPMENT LOAN FUND - Materials & Services Capital Outlay Operating Contingency 13,300 255,000 51,080 TOTAL ECONOMIC DEVELOPMENT LOAN FUND APPROPRIATIONS 369,566 545,726 853,837 33,955 319,380 Page 2 - COUNCIL BILL NO. ! ~/~- ORDINANCE NO. HOUSING REHABILITATION FUND - 151,550 Materials & Services 37,321 Capital Outlay TOTAL HOUSING REHABILITATION FUND APPROPRIATIONS 188,871 FEDERAL PROGRAMS FUND Retired Senior Volunteer Pro ram - Personnel Services Materials & Services 63,759 15.537 TOTAL FEDERAL PROGRAMS FUND APPROPRIATIONS STREET FUND - Street Repair/Maintenance Street Cleaning Misc. Street Accounts - Mtls. & Services Interfund Transfer - Tech. & Envir. Services Interfund Transfer - Street Equip. Repl/Res Fund Operating Contingency 362,630 47,837 27,416 119,000 30,000 20,727, TOTAL STREET FUND APPROPRIATIONS BONDED DEBT FUND - Debt Service - Principal Ensuing Year Debt Service - Interest Ensuing Year Debt Service - Principal 2nd Ensuing Year Debt Service - Interest 2nd Ensuing Year 217,390 71,1 32 140,000 25,789 TOTAL BONDED DEBT FUND APPROPRIATIONS BANCROFT BOND REDEMPTION FUND - Debt Service - Principal Debt Service - Interest 303,063 41,64~_ TOTAL BANCROFT BOND REDEMPTION FUND APPROPRIATIONS SPECIAL ASSESSMENT FUND - Personal Services Materials & Services Capital Outlay Debt Service 8,080 19,900 785,916 15.000 TOTAL SPECIAL ASSESSMENT FUND APPROPRIATIONS Page 3 - COUNCIL BILL NO. / 5-/:~ ORDINANCE NO. 79,296 607,610 454,311 344,707 828,896 SEWER CAPITAL IMPROVEMENT FUND - Materials & Services Capital Outlay Interfund Transfer - Bonded Debt Fund 86,912 28,831 47,165 TOTAL SEWER CAPITAL IMPROVEMENT FUND APPROPRIATIONS WATER CAPITAL IMPROVEMENT FUND - Materials & Services Capital Outlay Interfund Transfer - Bonded Debt Fund Interfund Transfer - Water Well Const. Fund 20,000 66,162 20,000 50,000 TOTAL WATER CAPITAL IMPROVEMENT FUND APPROPRIATIONS STREET/STORM DRAIN CAPITAL IMPROVEMENT FUND - Materials & Services Capital Outlay 20,000 169,965 TOTAL STREET/STORM DRAIN C.I.F. APPROPRIATIONS PARK & RECREATION CAPITAL IMPROVEMENT FUND Capital Outlay 12,933 TOTAL PARK & RECREATION C.I.F. APPROPRIATIONS WASTEWATER TREATMENT PLANT CONSTRUCTION FUND - Materials & Services Capital Outlay 250,000 19,000 TOTAL W.W.T.P. CONSTRUCTION FUND APPROPRIATIONS WATER WELL CONSTRUCTION FUND - Materials & Services Capital Outlay 22,500 115,500 TOTAL WATER WELL CONSTRUCTION FUND APPROPRIATIONS CITY HALL CONSTRUCTION FUND - Capital Outlay 36,465 TOTAL CITY HALL CONSTRUCTION FUND APPROPRIATIONS 162,908 156,162 189,965 12,933 138,000 36,465 Page 4 - COUNCIL BILL NO. ORDINANCE NO. CAPITAL PROJECT MANAGEMENT FUND_ - Materials & Services Capital Outlay 48,000 19,662 TOTAL CAPITAL PROJECT MANAGEMENT FUND APPROPRIATIONS WATER FUND - Administration Meter Reading/Accounting Misc. Water Accounts - Matl. & Services Interfund Transfer - Tech. & Envir. Serv. Fund Interfund Transfer - Bonded Debt Fund Interfund Transfer - Water Equip. Repl/Res. Fund Interfund Transfer - Water Well Construction Fund Operating Contingency 534,469 102, 675 13,564 194,000 11,503 15,000 35,000 24,122 TOTAL WATER FUND APPROPRIATIONS WASTEWATER COLH=CTION & DISPOSAL FUND - Treatment Plant Operations Sewer Une Maintenance Misc. Wastewater Accts. - Matl. & Services Interfund Transfer - Tech. & Envir. Service Fund Interfund Transfer - Water Fund Interfund Transfer - WVVTP Equip. Repl/Res. Fund Interfund Transfer - Bonded Debt Fund Interfund Transfer - WWTP Construction Fund Operating Contingency 704,850 101,205 23,223 194,00O 37,0OO 25,000 115,000 5,000 28,504 TOTAL WASTEWATER COLL & DISP. FUND APPROPRIATIONS WORKING CAPITAL FUND - Central Stores - Marls. & Services Unappropriated Balance 29,450 765 TOTAL WORKING CAPITAL FUND APPROPRIATIONS SELF-INSURANCE FUND - Materials & Services 262,010 TOTAL SELF-INSURANCE FUND APPROPRIATIONS 67,662 930,333 1,233,782 30,215 262,010 Page 5 - COUNCIL BILL NO. /~ !.3 ORDINANCE NO. TECHNICAL & ENVIRONMENTAL SERVICES FUND - Public Works Administration Operating Contingency Engineering DMsion Interfund Transfer - Capital Proj. Mgmt. Fund Central Garage Building Division Planning DMsion Code Enforcement Division 81,763 17,916 434,794 2,500 60,009 113,006 93,296 56,884 TOTAL TECH. & ENVlR. SERVICES FUND APPROPRIATIONS UBRARY ENDOWMENT FUND - Capital Outlay Interfund Transfer - Ubrary Fund Operating Contingency 29,147 12,248 70,172 TOTAL LIBRARY ENDOWMENT FUND APPROPRIATIONS TREE TRUST FUND - Materials & Services 1,676 TOTAL TREE TRUST FUND APPROPRIATIONS GENERAL OPERATING RESERVE FUND - Interfund Transfer - General Fund Interfund Transfer - Park & Recreation Fund Unappropriated Balance 43,450 17,924 255,278 TOTAL GENERAL OPERATING RESERVE FUND APPROPRIATIONS WASTEWATER EQUIPMENT REPLACEMENT RESERVE FUND - Capital Outlay 125,636 TOTAL WASTEWATER EQUIP. REPL RES. FUND APPROPRIATIONS WATER EQUIPMENT REPLACEMENT RESERVE FUND - Capital Outlay 104,436 TOTAL WATER EQUIP. REPL RES. FUND APPROPRIATIONS STREET EQUIPMENT REPLACEMENT RESERVE FUND - ~' Capital Outlay 44,500. TOTAL STREET EQUIP. REPL. RES. FUND APPROPRIATIONS Page 6 - COUNCIL BILL NO./~-/,~- ORDINANCE NO. 111,567 316,652 125,636 104,436 44,500 Total Appropriations -- ALL FUNDS Less Budget Resources other than taxes to be levied Taxes necessary to balance budget Taxes estimated not to be received ensuing year Total Taxes Levied by Section 2 of this Ordinance The following tax allocations constitute the above aggregate levy: General Fund Transit Fund library Fund Park & Recreation Fund Total Taxes Levied 11,81 4,343 10,242,070 1,572,273 851,649 2,423,922 1,472,806 54,247 345,509 551,360 2,423,922 Section 4. That the City Recorder shall certify the tax levy, contingent upon voter approval of the one-year operating levy, to the County Clerk and County Assessor of Marion County, Oregon, made thereby and shall file with the Department of Revenue and the Division of Audits of the Secretary of State, State of Oregon, a true copy of the budget as finally adopted in accordance with the local budget laws of the State of Oregon. Section 5. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgement is rendered. Section 6. This ordinance being necessary for the public peace, health and safety, in that a budget for fiscal year 1991-92 needs to be adopted prior to July 1, 1991 in order to continue City services, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by th e~p Approved as to Form: ..... c/-,--'-~ - City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'R'EST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 7 - 60UN6ZL BILL NO. I~7,.-/.,~..-. ORDINANCE NO. COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING INTERDEPARTMENTAL BORROWING OF FUNDS DURING FISCAL YEAR 1990-91 TO BE REPAID IN FISCAL YEAR 1991-92. WHEREAS, expenditures within the Housing Rehabilitation Fund will exceed revenues received prior to June 30, 1991, therefore, an interdepartmental loan is necessary to comply with Local Budget Law. Oregon Revised Statutes 294.460 allow this type of loan; now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That funds not to exceed $135,000.00 be loaned to the Housing Rehabilitation Fund from the General Operating Reserve Fund. Section 2. That the said loan be returned to the General Operating Reserve Fund prior to June 30, 1992. Section 3. That funds returned shall be obtained from Housing Rehabilitation grant funds received during fiscal year 1991-92. Approved as to form: City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. MEMO_ TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Department Mem(~r~ndum Agreement Amendment, Pogolowitz and Associates June 20, 1991 During the last four years, the City has secured community development block grant funds to rehabilitate over 125 housing units owned and occupied by Iow to moderate income families. In turn the City hired Pogolowitz & Associates to administer the program. This program is now coming to a dose. On May 29, 1991 the Housing Rehabilitation Committee held their last meeting to appropriate the remaining loan funds. However, the construction phase off the program with the closeout of the loan agreements are not anticipated being finalized until September 30, 1991. This extended period of time beyond the June 30, 1991 completion date is primarily based on the fact that program income from the resale of rehabilitated homes had to be reloaned. Had the Housing Committee decided not to reloan the available funds, the City would have had to return approximately $60,000 to the State. This additional work load for the administration and construction of these loan projects necessitates an extension of time and additional funds. This would require the memorandum agreement with Pogolowitz and Associates be revised to reflect a September 30, 1991 closeout date. Staff, therefore, requests the city council approve the amended contract. In closing, it should be noted n_.~o city funds were ever appropriated to operate this program. SG:lg POGOLO.MEM COUNCIL BILL NO. /.~/~ RESOLUTION NO. A RESOLUTION AUTHORIZING A SECOND ADDENDUM AGREEMENT WITH POGOLOWI'I-Z AND-ASSOCIATES FOR ADMINISTRATION OF THE 1989 OREGON COMMUNITY DEVELOPMENT GRANT FOR HOUSING REHABILITATION. WHEREAS, the City of Woodbum executed a Memorandum Agreement per Council Bill 1152 and Addendum per Council Bill 1265 with Pogolowitz and Associates for the administration of this 1989 housing rehabilitation grant; and WHEREAS, delays in construction and additional processing of rehabilitation loan applications caused additional work effort and time extensions; and WHEREAS, the Memorandum Agreement is in need of further adjustments; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Thru the Mayor is authorized to execute a Second Addendum to the Memorandum Agreement, said addendum is attached hereto, and by this reference incorporated herein. APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. SECOND ADDENDUM TO MEMORANDUM AGREEMENT THIS ADDENDUM is made and entered into betweem the City of Woodburn, Oregon, 270 Montgomery Street, Woodbum, Oregon, hereinafter referred to as GRANTEE and Pogolowitz and Associates, 1932 S.E. 102nd Avenue, Portland, Oregon 97216, hereinafter referred to as CONTRACTOR. WITNESSETH: WHEREAS, GRANTEE and CONTRACTOR have previously executed a Memorandum Agreement per Council Bill 1152 and an Addendum per Council Bill 1265, which are attached as Exhibits "A" and "B" and by this reference incorporated herein, and WHEREAS, both parties desire to modify said Memorandum Agreement with this Second Addendum; NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein the parties agree as follows: i. CHANGE IN TERM OF AGREEMENT By execution of this Addendum the parties extend the term of the Memorandum Agreement from June 30, 1991 until September 30, 1991. II. CHANGE IN PAYMENT OF CONSIDERATION In consideration of CONTRACTOR'S satisfactory performance in carrying out the functions and activities described in the approved application for the extended time period of June 30 - September 30, 1991, GRANTEE shall pay the contractor a reasonable sum as provided in Exhibit "C" for the services of CONTRACTOR. The award for services shall not exceed NINE THOUSAND DOLLARS ($9,000.00) based on the hourly rate or the amount of available funds derived from additional funds provided by the State CDBG program or the pay back of loan funds, which ever is the lesser as of September 30, 1991 for the services in carrying out the approved activities described in the grant. It is expressly understood that the amount of consideration is based upon CONTRACTOR'S estimate of the cost to carry out the activities approved in the application and that the actual cost may be different than this amount. CONTRACTOR or GRANTEE may request changes in the amount of consideration provided to CONTRACTOR. Such changes must be mutually agreed upon by and between GRANTEE, and CONTRACTOR, and must' be incorporated in written amendments to this agreement. Page 1 - SECOND ADDENDUM TO MEMORANDUM AGREEMENT Iil. REMAINDER OF MEMORANDUM AGREEMENT IN FORCE AND EFFECT. W'~ the exception of the modifications approved by the parties in this Addendum, the Memorandum Agreement previously executed by GRANTEE AND contractor, attached hereto and by this reference incorporated herein, remains in full force and effect. POGOLOWITZ & ASSOCIATES CITY OF WOODBURN Jeffrey D. Pogolowitz President Fred W. Kyser Mayor Date Date Page 2 - SECOND ADDENDUM TO MEMORANDUM AGREEMENT I~ERORANDUM AGREENENT THIS AGREEMEt(T made and entered into between the City of Uoodburn, Oregon, 270*ltohtgomery Street, Woodburn, Oregon, hereinafter referred to as. GRANTEE and Pogolowitz & Associates, 1932 S.E. 102nd Avenue, Portland, Oregon 97216, hereinafter referred to as COt(TRACTOR. I(ITNESSETH: WHEREAS, GRANTEE received an Oregon Community Development Program Grant for housing rehabilitation activity on February 15, 1989; and WHEREAS, this Oregon Community Development Program Grant runs for a period of two years from-the date of 'Letter of Approval' or until fi'rst~'and. '.. . ;' ~.: .- ...... .. ... funds are'exh~bs~:ed.,'--whiche~e~ occurs "" ' · ""':' '~WH'EREAsj";' G~'EE:' ~b~nti'y ~o~ractJ" W~ FC~'NTRAcTOR for '~6ustng :'"' ' rehabi.litation administration pursuant to separate grant .contracts for the period' of February 17, 1987-~lune 17, 1989; and 14arch 2, 1988- t. tarch 2, 1990. NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein the parties agree as follows: I. ItfilENT OF AGREEIIENT It is the intent Of this AGREEMENT for CONTRACTOR to provide technical assistance and services to GRANTEE, through the GRANTEE'S Oregon Community Development Program. '..' .. II"ii~T~...-OF.A.(~I-EEIt. EIIT-.: ii"-.':'"'-'".'"-~".' ':'- .................... ........ :iS,:ig~i2' ':~" ' ' ': -"' .:'""" '-'i.-:i. '-":'- :-i' :'~ .' ':' i:' ".-- .." '":..' i ':.: -.: · 'II-.-'.~OP~-T0'BE PF_~O~E~ ': . "' i . .' .. '.'.' - ':.. ' '.:...:' .:. ' '.. -. "...i'.'-. . '. '-'" 'COt(TPJk~f0R "S~ll.,' :i'n. :a ':SatiSfactory'.'-'ma6ne~;'.".Cacry' out-.E~'se '"'-...: ' .... functio6s- ~i~ a'ctiVitie~"' -desCribed ' ~n the' Oregoh 'Conimun.(ty '"' ' '.';'-" Development Program Grant Application, appended hereto as Attachment ! and, by this reference, incorporated herein. Page i - HEMORANDUI,1 AGREEMEr;T GRANTEE or CONTRACTOR may request changes in the scope of the. services or CONTRACTOR to be performed hereunder. Such changes must be 'mutually agreed upon by and between the GRANTEE and CONTRACTOR and must be incorporated in written amendments to this AGREEMENT. I O'Z:::, .: IV. STAlllS OF CONTRACTOR The parties' ~gree that CONTRACTOR is a professional person and that the relation created by this contract is that of employer-independent contractor. CONTRACTOR is not an employee of GRANTEE and is not entitled to the benefits provided by GRANTEE to its employees, including but not limited to worker's compensation insurance, Unem- ployment insurance, health insurance, and retirement. CONTRACTOR may practice his. profession for others during those periods when he is -n°t.-Perfonning Work uiide'r this agreei~nt for .GRANTEE.. . · ' "Vo 'I':~SZDEP~TIO~. " ':' ' -' In. consideration of CONTRACTOR'S sa.tisfactory.performance in carrying out' the functions 'and 'activities described"in the approved' applica- tion, GRANTEE shall pay the contractor a reasonable sum as provided in Attachment I! for the services of CONTRACTOR. The award for services shall not exceed EIGHTY THOUSAND AIID THIRTY-SEVEt400LLARS ($80,037,00) for the services in carrying out the approved activities described in the Grant. " ...... stoJ'd".~hat the* i'mOunt' of'"cons-id~ration'.'-i'~"based upon 'CONTRACTOR'S'' . - - -.-estimate --of---the co~t .'t° carry:ou't.i"the: activitie{" approved 'in'-the'. :.'' :.. :-. "a~Piidation:. and :that' 't'he '-a6.tua'i'.. cost-'-may 'lbe: dif-fe~ent'.:.than'-?[this- --" amount;: ' cONTRAcTQR'-- or :'t;RAN .TEE' may. request' .changes ':in' 'th'e' amount- of consideration provided to CONTRACTOR. Such changes must be mutually agreed upon by and between GRANTEE, and CONTRACTOR, and must be incorporated in written amendments to this AGREEMENT. Any consideration paid to CONTRACTOR is contingent upon GRANTEE obtaining'- and...-...acc~pt-ing- .funds m j for'.- CONTRACTOR'.~S "'ser,v. ic.e$...".t.h..r°-ugh. :' .' .' .. i ~s 19~8 ":O~gon. .£~.~mb~'i ty' OJ~e l'b'p~Jnt~':Gran{ :' :;'It-i s":e'~p're~i ~- ~hd&t;.-'~ '.'" -' '-'; .--' ..- Page 2 - MEMORANDUM AGREEMENT VI. SCHEOULE AND 14EIIIOO OF PAlffiEltl Subject to approval of the Grant Agreement by the State of Oregon or its authorized agent, CONTRACTOR shall request and draw funds for activities approved in the grant application. CONTRACTOR shall prepare and'submit all necessary documents including,-but not limited to the "Request for Release of Funds", "Status of Funds Cash Request", or equivalent documents. VII. HOLO ~AR~LESS CONTRACTOR agrees to defend, indemnify and hold harmless GRAIlTEE, its officers, agents, and employees, from and against all claims and demands for loss or damage arising out of or i.nLany way conn. ected .With. CONTRAC. TOR'.S. -service. s..pu .m.' u.an.t' to.. th.j~'. AGREEI~. ENT~- except 'fo~ : *ciaim~-arising .but 'Of..i~h~ "negligent *acts'6r 'Oniai ssions 'of' G'RRNTEE. 'VIII. CO~4PLIANCE 14Ira APPROVED PROGRAH All activities authorized by this AGRE:F. HENT shall be performed in accordance ~th the approved work, program, the approved budget, and the grant conditions and relevant Housing and Urban Development, Federal and State laws, regulations and directives. IX. COI4PLIANCE 14111t LOCAL LAWS COHTRACIOR shall comply with all applicable laws, ordinbnces, and _codes. of._State and .1.ocal. governments... - ...... :.- -'.--.::--':.-":-'- ..- . "--' ..... "~: t-.' '?- :. '.--'.' ': '-' ' ::eo ,iAac£' mTH -nn.E VZ AN0"ViT, 'CZV.Tt 'Rmms'ACT. L:OF:.!964 ..-. 'CO'~TRAcTOR agrees.: -: '.' .:. .... '.. '-' ' .:. 'i(A) ...Their ~l~he _re .W. il..1 · be no. discr'imination-again, s't.'~ny employi~e, or ':. persons ser.v, ed..on account of race., col or, -: seX, re]ig~ous backJ ground, ancestry or national orgin in its performance of this Contract. (B) That COHTRACTOR shall comply with Title VI o.f the Civil Rights Act of 1964 (42 USC 200Od) in regard to persons served. Page 3 - NEMORANDUM AGREEMENT (c) 0 That CO~tTRACTOR shall comply with Title VIII of the Civil Rights Act of 1964 (42 USC 2000e) in regard to employer or applicants for employment. XI. COIiPLIANCE liIllt IK)USING 'AND COIINUNIT/ DEVELOPliEIiT .ACT CONTRACTOR ~rees that the work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Oevelop- ment and is subject to the requirements of Section 3 of the Housing and.Urban Development Act of 1968, as amended, 12 USC 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and .employment be given lower, income perSons residing in the Ctty: and:'contra~'ts '.for :.'worE. ,_i'n. con~CtiOn Wi~.h.::. t. he. ~.ro. J,ect b~' awarded' t'O ".'el {i~i'bi'e'~-bu'~'i n''eis -.co~c~:m~ :~hi'cb'.a~e' 1-o~ated' in,' :or .owned' in substantial par. t by-Persons.residing.in::the'£ity ...... -:" -",' '' XII. 14INORITY BUSINESS ENTERPRISE COI4PLIAItCE CONTRACTOR agrees that affirmative steps must be taken to assure that small, minority and women-owned businesses and firms located in labor surplus areas are used when possible as sources of supplies, equipment, constFuction and services. Affirmative steps shall include the following: (A) Include any such qualified firms on solicitation lists. ' -. (B) '--Assure '.'.that' .such?firms' are sol-i~.ted: .~hen.eYer '.theyi.~are' ~otent.ia-I '-:'.: · - . . ....-.......,:..-. - . · ':-.--..-....-.-.-. . .'.:-.. '-. :.' . "-; '"...'....:"-.~.:--"'"":..' "'".'.:.i .'-. ' .': '"' · " ..... -'" ' '" "'" '' 'diVide' "'to'tiil:...t~. quir..ements into' (C) I~hell .edo~bmically' feasible, .... . .. . · :smal~eh-tasks ot;:quaii~cit(es'so a"s rd. permit .sO~h finfis:.~a:ximum - : oPporl~'oni'~i~s'.fO.F ~arti'c~ation":h'ro'ugh:sblico'n~f'actin~-'''''' -. (D) ' Whb'~e'~s'siblej:"e'sEabli'sh'aelivery schedules Which. Will e~¢ourage' such participation. (E) Use the services and assistance of the Small Business Adminis- tration, the Office of Minority Business En.terprise (Department of Commerce), the Community Services Administration and other sources when appropriate. Page 4 - MEMORANDUM AGREEMENT XIII. CO(.IPLIAIICE Will( CODE OF COttDUCT CONTRACTOR agrees to comply with the "Code of Conduct" adopted by GRANTEE in Resolution 917 which is appended hereto as Attachment III and, by this reference, incorporated herein. XIV. ACCESS TO RECORDS GRAN~EE, the State of Oregon, the U.S. Department of Housing and Urban Develo-~ment, the Comptroller General of the United States, or any'of their duly authorized representatives, shall have access to any books, documents, papers, and records of CONTRACTOR which are directly pertinent to this specific contract, for the purpose of making audit, examination, excerpts, and transcriptions. All required records must be maintained by COt(TRACTOR for three years after GRANTEE makes final-payments and all other pending matters are--clOsed: - '-" --- - "' ~ "- xv. IFIATZON OF CONTRACT ':'" " ':: " '-' · Either partY to. -this AGREEMENT may,- by. giv.ing 60 days- wr. itten.notice, terminate this AGREEMENT, at its option, in whole or in part without cause. · · In the event of such termination, all property and finished or unfinished documents, data, studies, and reports.purchased or prepared by CONTRACTOR under this AGREEMENT become the property of and shall 'be remitted to GRAIITEE, and CONTRACTOR shall be entitled to compen- sation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the contract. : '--' ' ' : The'.'r~ghts'~.~nd 'duties"of"..tfle p~'rt~'es he~eUnde~· a'r~'p~r~onal'' and " :i Sba1.1 not. be'.aSsignable .bY either partj(.wi'.thOut the' expre.ss 'Wri~te.n ... XVII. ESCAPE NOTICES Any notice, request, demand or other communication hereunder shall be in writing and shall be deemed to be duly given when personally delivered to the ' ~ Woodburn City Administrator Pogolowitz & Associates 270 Montgomery Street 1932 S:E. 102nd Avenue Woodburn, Oregon 97071 Portland, Oregon 97216 Page 5 - MEMORANDUM AGREEMENT XVIII. SAVIIIGS CLAUSE Should any valid federal or state law or final determination of any administrative agency or court of competent jurisdiction affect XIX. any provision of this agreement, the provisions so affected shall be automatic&ily conformed to the law or determination and otherwise this agreement shall continue in full force and affect. ENTERE AGREEMENT This AGREEHENT constitutes the entire understanding of the parties with respect to the subject matter thereto superseding all negotiations, prior discussions and preliminary agreements made prior, to this date. All modifications of. this A..GREEI4ENT shall be 'in'¥'i.tin~ 'and. ~hall "b~' sig~&d 'l~y..~n? author, ized' representai/ive :of. -'ea6h* 'party. ¥' ': *** ':''''''' ~ '""' :.i~i: *.'i"--;" "::"' '*' POGOLOWITZ & ASSOCIATES Date Michael Quinn~City Administrator Date Page 6 - MEI~.tORAIqDUM AGREEMENT 7-- ",4" ADDENDUM TO MEMORANDUM AGREEMENT THIS ADDENDUM made and entered into between the City of Woodburn, Oregon, 270 Montgomery Street, Woodbum, Oregon, hereinafter referred to as GRANTEE and Pogolowitz and Associates, 1932 S.E. 102nd Avenue, Portland, Oregon, 97216, hereinafter referred~ to as CONTRACTOR. WITNESSETH: WHEREAS, GRANTEE and CONTRACTOR have previously executed a Memorandum Agreement which is attached hereto as exhibit "A" and, by this reference, incorporated herein, and WHEREAS, both parties desire to modify said Memorandum Agreement with this Addendum; NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein the parties agree as follows: I. CHANGE IN TERM OF AGREEMENT By execution of this Addendum the parties extend the term of the Memorandum Agreement from Februrary 15, 1991 until June 30, 1991. II. CHANGE IN PAYMENT OF CONSIDERATION Paragraph V, "Consideration," of the Memorandum Agreement shall no longer be · in force and effect and shall be replaced by this paragraph. In consideration of CONTRACTOR'S satisfactory performance in carrying out the functions and activities described in the approved application, GRANTEE shall pay the contractor a reasonable sum as provided in exhibit "B" for the services of CONTRACTOR. The award for services shall not exceed TWENTY EIGHT THOUSAND DOLLARS ($28,000.00) or the amount of available funds derived from the pay back of loan funds whichever is the lesser as of June 30, 1991 for the services in carrying out the approved activities described in the grant. It is expressly understood that the amount of consideration is based upon CONTRACTOR'S estimate of the cost to carry out'the activities approved in the application and that the actual cost may be different than this amount. CONTRACTOR or GRANTEE may request changes in the amoUnt of consideration Page I - ADDENDUM TO MEMORANDUM AGREEMENT /ozB provided to CONTRACTOR. Such changes must be mutually agreed upon by and between GRANTEE, AND contractor, and must be incorporated in written amendments to this agreement. I!1. REMAINDER OF MEMORANDUM AGREEMENT IN FORCE AND EFFECT. wrrth the exception of the modifications approved by the parties in this Addendum, the Memorandum Agreement previously executed by GRANTEE and CONTRACTOR, attached hereto and by this reference incorporated herein, remains in full force and effect. POGOLOWI'I-Z & ASSOCIATES ~J~y~D~'. I~'ogo~_~l~, PreSident D~te ' CITY OF WOODBURN ~ Michael Quinn, ~ Administrator Date Fred W. Kyser, Date Page 2 - ADDENDUM TO MEMORANDUM AGREEMENT EXHIBIT "C" Please find below a description of the personnel and the hourly rate as provided by the CONTRACTOR. PERSONNEL Housing Rehabilitation Administrator Housing Rehabilitation Specialist HOURLY RATE $ 35.00 $13.00 COUNCIL BILL NO. i ~ 1 5 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM AGREEMENT WITH POGOLOWI'i-Z AND ASSOCIATES FOR ADMINISTRATION OF THE 1989 OREGON COMMUNITY DEVELOPMENT GRANT FOR RENTAL REHABILITATION. WHEREAS, the City previously executed a Memorandum Agreement per Council Bill 1198 with Pogolowitz and Associates for the administration of a rental rehabilitation grant; and WHEREAS, certain changes in this Memorandum Agreement are now deemed necessary; NOW, THEREFORE, Section 1. That the Mayor is author's, ed to execute an Addendum to the Memorandum Agreement, said Addendum is attached hereto, and by this reference, incorporated herein. ~ Approved as to form:~/~ ~ ~ Oz~ ~;;)O/?f City Attorney D APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. ADDENDUM TO MEMORANDUM AGREEMENT THIS ADDENDUM made and entered into between the City of Woodburn, Oregon, 270 Montgomery Street, Woodburn, Oregon, hereinafter referred to as GRANTEE and Pogolowitz and Associates, 1932 S.E. 102nd Avenue, Portland, Oregon, 97216, hereinafter referred to as CONTRACTOR. - * WITNESSETH: WHEREAS, GRANTEE and CONTRACTOR have previously executed a Memorandum Agreement per Council Bill 1198 regarding rental rehabilitation which is attached hereto as exhibit "A" and, by this reference, incorporated herein, and WHEREAS, both parties desire to modify said Memorandum Agreement with this Addendum; NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein the parties agree as follows: I. CHANGE IN TERM OF AGREEMENT By execution of this Addendum the parties extend the term of the Memorandum Agreement from October 4, 1990 until September 30, 1991. II. REMAINDER OF MEMORANDUM AGREEMENT IN FORCE AND EFFECT. W'rth the exception of the modifications approved by the parties in this Addendum, the Memorandum Agreement previously executed by GRANTEE and CONTRACTOR, attached hereto and by this reference incorporated herein, remains in full force and effect. POGOLOWITZ & ASSOCIATES CITY OF WOODBURN Jeffrey D. Pogolowitz, President Fred W. Kyser, Mayor Date Date Page 1 - ADDENDUM TO MEMORANDUM AGREEMENT MEI~ORANDUM AGREEltENT THIS AGREEMENT made and entered into between the City of Woodburn, Oregon, 270 Montgomery Street, Woodburn, Oregon, hereinafter referred to as GRANTEE and Pogolowitz & Associates, 1932 S.E. 102nd Avenue, Portland, Oregon. 97216, hereinafter referred to as CONTRACTOR. WITNESSETlh WHEREAS, GRANTEE received a U.S. Department of Housing and Urban Development {HUD) Program Grant for rental rehabilitation activity on October 4, 1989; and WHEREAS, this HUD Rental Rehabilitation Program Grant runs for a period of one year from the' date of "Funding Approval" or until funds are exhausted, whichever occurs first; and WHEREAS, GRANTEE currently contracts with CONTRACTOR for housing rehabilitation administration pursuant to separate grant contracts for the period of March 2, 1988 - March 2, 1990; and February 15, 1989 - February 15, 1991. NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances, contained herein the parties agree as follows: I. INTENT OF AGREEMENT It is the intent of this AGREEMENT for CONTRACTOR to provide technical assistance and services to GRANTEE, through the GRANTEE'S HUD Rental Rehabilitation Program. II. TERHOF AGREEMENT .. The term of this AGREEMENT is from October 4, 1989, until October 4, 1990. III. WORK TO BE PERFORMED CONTRACTOR shall, in a satisfactory manner, carry out those functions and activities described in the HUD Rental Rehabilitation Program Grant Application, appended hereto as Attachment I and, by this reference, incorporated herein. Page I - MEMORANDUM AGREEMENT GRANTEE or CONTRACTOR may request changes in the scope of the services or CONTRACTOR to be performed hereunder..Such changes must be mutually agreed upon by and between the GRANTEE and CONTRACTOR and must be incorporated in written amendments to this AGREEMENT. IV. STATUS OF coN~cTOR The parties agree that CONTRACTOR isa professional person, and that the relation created by this contract is that of employer-independent contractor. CONTRACTOR is .not an employee of GRANTEE and is not entit]ed to the benefits provided by GRANTEE to its employees, including but not limited to worker's .compensation' insurance, unem- ployment insurance, health insurance, and retirement. CONTRACTOR may practice his profession for others during those periods when he is not performing work under this agreement for GRANTEE. V. CONSIOERA~ION In consideration of CONTRACTOR'S satisfactory performance in carrying out the functions and activities described in the approved applica- tion, GRANTEE shall pay the contractor a reasonable sum as provided in Attachment II for the services of CONTRACTOR. The award for services shall not exceed TWENTY THOUSAND SIX HUNDRED AND TWENTY EIGHT DOLLARS ($20,628.00) for the services in carrying out the approved activities described in the Grant. Any consideration paid to CONTRACTOR is contingent upon GRANTEE 'obtaining and accepting funds for CONTRACTOR'S services through its 1989 HUD Rental Rehabilitation Grant. It is expressly under- stood that the amount of consideration is based upon CONTRACTOR'S estimate of the cost to carry out the activities approved in the application and that the actua] cost may be different than this amount. CONTRACTOR or GRANTEE may request changes in the amount of consideration provided to CONTRACTOR. Such changes must be mutually agreed upon by and between GRANTEE, and CONTRACTOR, and must be incorporated in written amendments to this AGREEMENT. Page 2 - MEMORANDUM AGREEMENT VI. SCHEDULE AND HEll[OD OF PAYI4ENT Subject to approval of the Grant Agreement by the U.S. Department of Housing and Urban Development, CONTRACTOR shall request and draw funds for activities approved in the grant application. COHTRACTOR shall prepare and submit all necessary documents including, but not limited' to the "Payment Voucher", "Pre-Rehabilitation Report", "Project Completion Report" or equivalent. VII. HOLD HARI41_ESS CONTRACTOR agrees to defend, indemnify and hold harmless GRANTEE, its officers, agents, and employees, from and against all claims and demands for loss or damage arising out of or in any way connected with CONTRACTOR'S services pursuant to this AGREEMENT, except for claims arising out of the negligent acts or ommissions of GRANTEE. VIII. COMPLIANCE WITH AI~PROVED' PROGRAM All activities authorized by this AGREEMEHT shall be performed in accordance with the approved work program, the approved budget, and the grant conditions and relevant Housing and Urban Development, Federal and State laws, regulations and directives. IX. COMPLIANCE WITH LOCAL LAWS CONTRACTOR shall comply with all applicable laws, ordinances, and codes of State and local governments. Xo 'COMPLIANCE WITH TITLE VI AND VII, CIVIL RIGHTS ACT OF 1964 CONTRACTOR agrees: (A} That there will be no discrimination against any employee or persons served on account of race, color,':sex, religious back- ground, ancestry or national orgin in its performance of this Contract. {B} That CONTRACTOR shall comply with Title VI of the Civil Rights Act of 1964 (42 USC 200Od} in regard to pers~s served. Page 3 - MEMORANDUM AGREEMENT (c) That CONTRACTOR shall comply with Title VIII of.the Civil Rights Act of 1964 (42 USC 2000e) in regard to employer or applicants for employment. XI. CO(4PLIANCE Will( HO~SING AND CO(~NI~Y DEVELOPMENT ACT CONTRACTOR agrees that the work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Develop- ment and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income persons residing in the City and contracts for work in connection with the project be 'awarded to eligible business concerns which are located in, .or owned in substantial part by persons residing in the City. XII. )qI~(ORITY BUSINESS ENTERPRISE CO~LI~CE CONTRACTOR agrees that affirmative steps must be taken to assure that small, minority and women-owned businesses and firms located in labor surplus areas are used when possible as sources of supplies, equipment, construction and services. Affirmative steps shall include the following: (A) Include any such qualified firms on solicitation lists. · (B) Assure that such firms are solicited whenever they are potential sources. (C) When economically feasible, divide total requirements into smaller tasks or quantities so as to permit such firms maximum opportunities for participation through subcontracting. (D) Where possible, establish delivery schedules which will encourage uch participation. (E) Use the services and assistance of the Small Business Adminis- tration, the Office of Minority Business 'Ehterprise (Department of Commerce}, the Community Services Administration and other sources when appropriate. Page 4 - MEMORANDUM AGREEMENT XIII. COMPLIANCE WITH CODE OF CONOUCT CONTRACTOR agrees to comply with the "Code of Conduct" adopted by GRANTEE in Resolution 917 which is appended hereto as Attachment III and, by this reference, incorporated herein. XIV. ACCESS TO RECORDS GRANTEE, the-State of Oregon, the U.S. Department of Housing and Urban Development, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of CONTRACTOR which are directly pertinent to this specific contract, for the purpose of making audit, examination, excerpts, and transcriptions. All required records must be maintained by CONTRACTOR for three years after GRANTEE makes final payments and all other pending matters are closed. XV. TERMINATION OF CONTRACT Either party to this AGREEMENT may, by giving 60 days written notice, terminate this AGREEMENT, at its option, in whole or in part without cause. In the event of such termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by CONTRACTOR under this AGREEMENT become the property of and shall be remitted to GRANTEE, and CONTRACTOR shall be entitled to compen- sation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the contract. XVI. 'ASSIGNMENT The rights and duties of the parties hereunder are personal and shall not be assignable by either party.without the express written consent of the other party. XVII. ESCAPE NOTICES Any notice, request, demand or other communication hereunder shall be in writing and shall be deemed to be duly given when personally delivered to the Woodburn City Administrator Pogolowitz & Associates 270 Montgomery Street 1932 S.E. 102nd Avenue Woodburn, Oregon 97071 Portland, Oregon 97216 Page 5 - MEMORANDUM AGREEMENT XVIII. SAVINGS CLAUSE Should any valid federal or state law or final determination of any administrative agency or court of competent jurisdiction affect any provision of this agreement, the provisions .so affected shall be automatically conformed to the law or determination and othe~,~ise this agreement shall continue in full force and affect. XIX. ENTIRE AGREE)lENT This AGREEMENT constitutes the entire understanding of the parties with respect to the subject matter thereto superseding all negotiations, prior discussions and preliminary agreements made prior to this date. All modifications of this AGREEMENT shall be in writing and shall be signed by an authorized representative of each party. POGOLOWITZ & ASSOCIATES /;~Fff~gyy'])<. Pogo¥o~i tz, 'Presi dent Date // ~ CITY OF WOODBURN Michael Quinn~-.fYity Administrator Nancy A. )firksey, Mayor February 27, 1990 Date Page 6 - MEMORANDUM AGREEMENT COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE ADOPTING PERSONNEL POLICY AND PROCEDURE MANUAL FOR CITY EMPLOYEES, AND REPEALING ORDINANCE NO. 1655. Whereas, clearly defined personnel policies and procedures are necessary components in establishing harmonious employee relations, and Whereas, the most recent personnel rules for city employees were adopted by the City Council in 1979 and it is deemed advisable that the personnel manual be updated to reflect current legislative requirements, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The Personnel Policy and Procedure Manual, a copy of which is attached and incorporated by this reference, is hereby adopted and made applicable to city employees as provided therein. Section 2. Ordinance 1655 is hereby repealed. Approved as to Form:~~ -~'~ ~~~~) City Attorney APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATi'EST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. ORDINANCE NO. MEMO TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL MICHAEL QUINN, CITY ADMINISTRATOR JUNE 21, 1991 PERSONNEL MANUAL Over the last three years, staff has worked on revising the employee personnel manual as time and effort would allow. The purpose has been to update our personnel policies to reflect current laws and practices. The existing personnel manual was adopted 3/79 and is in need of revision. This effort has been completed with the expertise and guidance of our executive management staff with review by our middle management staff. To all of these people, I applaud their professional dedication in assuring that these personnel policies will contribute to a quality work environment promoting productive and efficient services by our employees to the citizens. The following changes are the most significant in relation to the prior manual: General Provisions - This section was expanded to identify our category of employee groups and explain the PAF form process for personnel changes. Definitions - This section was expanded and specifically handles items such as "acting-capacity," "administrative leave," "compensatory time," "exempt," and other terms commonly applied. . Recruitment - This section was expanded to outline the actual steps involved in recruiting for a vacancy and the selection options for hiring. The hiring process is detailed and compliance with federal and state mandates are included for equal employment opportunity, non-discrimination policy, immigration law compliance, and drug-free workplace requirements. Training - Tuition reimbursement program is identified as being job-related with a continuing commitment for service beyond completion of the training. Salary Administration - This section was added to clarify compensatory time and administrative regulations like emergency draw, etc. Compensation - This section was clarified to reflect a merit performance process and define overtime regulations. Compensation is to be established by the schedule adopted by the City Council. Memo: Mayor & Council Personnel Manual June 21, 1991 Page 2 Group Benefits - This section reflects the City's current benefits but details the requirements of the COBRA benefits required by federal law for continuation of health coverage, identifies the City's Section 125 plan for pre-tax premium conversion of certain health benefits, and also identifies the City's deferred compensation program. No new benefits different that those previously approved by the City Council are included. Leave - This section reflects current practices and does cap sick leave at 120 days except for those employees not covered by a sick leave retirement conversion instituted in the new Police Agreement. Other leaves are identified with the new requirement of parental leave for newly born or adopted children. Conduct - This section is dearly organized with a more detailed discipline policy as well as layoff and recall procedures. Grievance - A defined process is included patterned in principle from bargaining contracts to ensure proper interaction with management. Safety - This section is expanded to reflect our improved emphasis in this area, as well as identify our non-smoking policy and policy on locker and desk inspection. Labor Relation & Personnel Records - These are new policies reflecting current practices in these areas whereby equitable treatment is assured in personnel relations and our official records are centralized with the Personnel Officer. If a complete text of this updated Personnel Policies Manual is desired, we will be happy to forward one to you or see us prior to the meeting. The Mayor and City Recorder have copies for reference and will be available at the meeting. Since the document is 77 pages long and does not alter current practices, but reorganizes and clarifies these practices, staff did not reprint them for your packet. If this is a concern, we will be happy to provide them and await Council decision. It is intended that periodic review at least annually will prevent future situations whereby the Personnel Manual becomes so seriously out-of-date and ineffective as a working document. UQ/kv COUNCIL BILL NO. ! .3 ! ~ RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT WITH TERRY L. RICHARDSON AS A COMPUTER SOFTWARE CONSULTANT. WHEREAS, Terry L Richardson has worked closely with the City in computer matters over several months; and WHEREAS, Mr. Richardson is qualified to provide computer consulting services to the City on an hourly basis; NOW, THEREFORE, THE CI'i'? OF WOODBURN RESOLVES AS FOLLOWS: SECTION 1. That the Mayor and Deputy City Recorder are authorized to sign and execute the attached agreement for computer consulting services with Terry L. Richardson. form.d~ O Approved as to ' City Attorney D APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTESTS.'' Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. IOH AGREEMENT FOR COMPUTER SOFTWARE CONSULTANT II. !11. Parties This Agreement, hereinafter "Agreement", is made and entered into as of , 1991, by and between the CITY OF WOODBURN, a municipal corporation of the State of Oregon, hereinafter "City," and TERRY L RICHARDSON, a computer software consultant, hereinafter "Contractor." The parties intend to create an "owner-independent contractor" relationship. Although it is understood that City retains general supervisory control over Contractor's work, for most purposes Contractor will perform services described in this agreement while exercising independent judgment as to the manner of performance. Term Provisions The term of this agreement shall commence on July 12, 1991, and shall continue until June 30, 1992. This agreement may be then renewed by mutual agreement of the parties for one year pedods. Either party may terminate this agreement for any reason by gMng the other party thirty (30) days pdor written notice. Description of Duties Contractor represents that he is fully qualified, without benefit of further training or experience, to perform duties as a computer software consultant for City. IV. Compensation Contractor shall receive compensation at a rate of fifty dollars ($50.00) per hour for ordinary services under this agreement. City shall pay Contractor twenty-five dollars ($25.00) per hour for reasonable and necessary travel under this agreement. Although the actual number of hours may vary from month to month, it is anticipated that this agreement will require approximately four (4) hours per month. If the number of hours in any month is less than or greater than this amount, Contractor shall be paid accordingly. No minimum number of hours per month is guaranteed by City. AGREEMENT- Page I of 3 COUNCIL BILL NO. I ..3 i o~ RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT WITH TERRY L RICHARDSON AS A COMPUTER SOFTWARE CONSULTANT. WHEREAS, Terry L Richardson has worked closely with the City in computer matters over several months; and WHEREAS, Mr. Richardson is qualified to provide computer consulting services to the City on an hourly basis; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: SECTION 1. That the Mayor and Deputy City Recorder are authorized to sign and execute the attached agreement for computer consulting services with Terry L Richardson. ~,~~~~ ~t~~/Z / Approved as to form: City Attorney D APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTESTS..' Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. AGREEMENT FOR COMPUTER SOFTWARE CONSULTANT II. III. Parties This Agreement, hereinafter "Agreement", is made and entered into as of , 1991, by and between the CITY OF WOODBURN, a municipal corporation of the State of Oregon, hereinafter "City," and TERRY L RICHARDSON, a computer software consultant, hereinafter "Contractor." The parties intend to create an "owner-independent contractor' relationship. Although it is understood that City retains general supervisory control over Contractor's work, for most purposes Contractor will perform services described in this agreement while exercising independent judgment as to the manner of performance. Term Provisions The term of this agreement shall commence on July 12, 1991, and shall continue until June 30, 1992. This agreement may be then renewed by mutual agreement of the parties for one year periods. Either party may terminate this agreement for any reason by giving the other party thirty (30) days prior written notice. Description of Duties Contractor represents that he is fully qualified, without benefit of further training or experience, to perform duties as a computer software consultant for City. IV. Compensation Contractor shall receive compensation at a rate of fifty dollars ($50.00) per hour for ordinary services under this agreement. City shall pay Contractor twenty-five dollars ($25.00) per hour for reasonable and necessary travel under this agreement. Although the actual number of hours may vary from month to month, it is anticipated that this agreement will require approximately four (4) hours per month. If the number of hours in any month is less than or greater than this amount, Contractor shall be paid accordingly. No minimum number of hours per month is guaranteed by City. AGREEMENT- Page I of 3 Contractor shall within ten (10) days following the close of the month for which payment is sought, must submit to City through the Finance Director's office a written statement which explains and accounts for time in one hour increments the number of hours devoted to services provided herein. V. Benefits Since it is understood by the parties that Contractor is an independent contractor, Contractor shall not be entitled to and hereby expressly waives any claim to vacation, medical or dental benefits, life insurance, accumulated sick leave, retirement benefits or any other benefit or advantage associated with or offered by City to employees. VI. Assignment The rights and duties of the parties hereunder are personal and shall not be assignable by either party without the express written consent of the other party. VII. Entire Agreement VIII. This agreement supersedes all prior agreements between the parties concerning the services provided herein, and this agreement constitutes the entire agreement between the parties with respect thereto. This agreement may be modified only with a written instrument duly executed by each of the parties. Notices All notices required by or related to this agreement shall be deemed to have been properly given when delivered personally or sent by mail, with all postage full prepaid to the parties hereto at their respective addresses set forth below, or at such other address as may be furnished by either party to the other in writing: Nancy K. Gritta, Finance Director 270 Montgomery St. Woodburn, Or 97071 Terry L. Richardson 25506 N. W. 41st Ave. Ridgefield, WA 98642 IX. Severability If any provision or part of this agreement shall be declared illegal, void, or unenforceable, the remaining provision shall continue in full force and effect. AGREEMENT - Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first set forth above. CITY OF WOODBURN, OREGON BY: Fred W. Kyser, Mayor Date: ' TERRY L. RICHARDSON BY: Terry L Richardson Date: ATTEST: Mary Tennant, Deputy Recorder AGREEMENT - Page 3 of 3 MEMO TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL MICHAEL QUINN, CITY ADMINISTRATOR JUNE 21, 1991 STORMWATER PROJECT - HIGHWAY 214 AREA Attached is a copy of a letter sent to Craig Gasser, the developer of the K-Mart site. A duplicate letter was sent to Dick Hunsacker, the developer of the Bi-Mart site. Because both properties are involved in development and expansion, the site plan commitment and completion of a storm drain improvement is currently required prior to any issuance of an occupancy permit. In fact, we have staged K-Mart's building permit approval contingent upon reaching a successful agreement, as well as the proposed development on the remaining Bi-Mart property. The basic points outlined in the letter are being drafted as an agreement by our City Attorney. These will first be submitted to the various properties for approval and then brought to the City council for final authorization. Since we have an agreement in principle we have not deemed it necessary to halt construction activity pending your agreement ratification in approximately two weeks. The Mayor and Public Works Director are involved and knowledgeable of this agreement process, and it should proceed smoothly over the next two weeks. This item is being presented for your information and knowledge on these development projects. MQ/kv CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 June 17,1991 Craig Gasser WGA - Woodburn, Inc. 74 East 500 South, SuRe 200 Bountiful, Utah 84010 Dear Craig: As a result of our meeting on May 31, 1991, I have outlined below the salient points of agreement concerning the construction of a public stormwater main to serve benefitted properties on the north and south side of Highway 214 in the vicinity of your development. These provisions are as follows: A stormwater main will be constructed in the public right-of-way and public easements for the benefit of approximately 13.4 acres under the ownership of Bi-Mart Corporation; approximately 3.6 acres under the ownership of Earl Doman; approximately 0.7 acres under the ownership of Larry Fugate (Pizza Hut); and approximately 7.1 acres under the ownership of WGA - Woodburn, Inc. (K-Mart site). The project will be initially financed through the Bi-Mart Corporation in order to facilitate construction in 1991. The City of Woodburn will assess the above property owners for their respective share of the construction costs based upon a benefit percentage utilizing ownership of acreage as a percentage of total acreage served. Utilizing the above approximate acreages, the southerly acreage owned by Bi-Mart Corporation would be responsible for 54% of the shared project costs and the northerly property owners responsible for the remaining 46%. The City of Woodburn will assess the above properties for their share of applicable construction costs to be paid in full, or utilize the option for three annual installments with interest. The annual installments will commence January 10, 1992 and continue annually for 1993 and 1994 on the same date and bear an interest rate determined annually as prime plus 1.5% as /of Craig Gasser- WGA-Woodburn, Inc. Page 2 e determined for the Portland Index area as of December, 1991 and annually thereafter for the next two successive years of 1992 and 1993. The applicable construction costs eligible for shared benefit distribution shall include the following: A: Construction of the stormwater main from a point beginning at the northeast comer of the intersection of Mt Hood Avenue and Progress Way adjacent to the comer location of the southwest comer of property owned by Earl Doman. All costs from this point northerly and westerly to the project completion at Mill creek shall be included as applicable construction costs. Be Engineering, permits, easement acquisition and recording, and other related costs as approved by the City of Woodburn utilized to facilitate the construction of this public stormwater main. it is intended that all prior engineering fees related to prior design plans and the subsequent changes necessitated by the elevation changes will be considered part of the overall engineering costs applicable to this project. These costs were incurred as a result of the prior-approved location design, it is also intended that any easement costs associated with PGE access be shared as applicable project costs. Bi-Mart Corporation will absorb as an unshared cost, the expenses of engineering, construction, and related costs to extend the stormwater main from their property westerly along the right-of-way on Mt. Hood Avenue and thence northerly via an underground bore under Mt Hood Avenue to the point of beginning the shared construction as defined in section 4 (a). All plans and permits will be submitted to the CH of Woodburn for approval and review. Craig Gasser - WGA-Woodburn, Inc Page 3 o WGA - Woodbum, Inc. will absorb as an unshared cost, the expenses of engineering, construction, and related costs to extend a private stormwater line and connection westedy to intercept the public stormwater main in Progress Way. It is intended that all costs within their private property be private responsibility and not part of the public project to be shared by participating percentage benefit. All plans and permits will be submitted to the City of Woodburn for approval and review. In the event that WGA - Woodburn, Inc. should have to install a temporary connection for stormwater, the related construction costs will be their private responsibility. If a portion of the temporary solution should include the extension of the public stormwater main, then this public benefitted portion will be eligible for cost-sharing on the project. All plans and permits will be submitted to the City of Woodburn for approval and review. In the event that PGE should connect to this public stormwater main in the near future, PGE will be responsible to reimburse the original project participants for applicable shared costs based upon the total acreage percentage to which they receive benefit. This reimbursement shall be accomplished through a separate agreement initiated by the City and have a term of ten years. This reimbursement agreement shall be submitted to the City Council for authorization within sixty days following the completion and finalization of shared costs associated with the public stormwater main and as determined by the City of Woodburn. In order to maintain security interest in the project's completion, all assessments unpaid or deferred through the installment option identified in section 3 above shall be secured by the City of Woodburn through a lien on the property. It is my intent to forward a copy of this letter to my City Attorney in (~rder to capture the above provisions in the form of an agreement to which the parties can execute. Unless otherwise notified in writing with an alternative agreement for taking care of the shared cost assessments, I will proceed with these provisions and authorizations by the property owners, including: Bi-Mart Corporation, WGA - Woodburn, Inc., Earl A. Doma0, and J. Larry Fugate. If there are any changes in these provisions or authorizatiOns, please contact me or Bob Shields, City Attorney, as soon as possible. It is our intent to have the agreement ready for the July 8th Council meeting, or if possible the June 24th Council meeting. Craig Gasser- WGA-Woodburn, Inc. Page 4 Thank you for your cooperation in solving this stormwater problem in a mutually beneficial way that enables ~onstruction to proceed currently in a cost effective manner. I commend your partnership with the City on this issue and wish your development concerns the best of success in the future. Sincerely, City Administrator MQ/vjd CC: Bob Shields, City Attorney Fred Kyser, Mayor Frank Tiwari, Public Works Director 33 ITl IDJ MEMO DATE: TO: FROM: SUBJECT: JUNE 24, 1991 MAYOR AND CITY COUNCIL MIKE QUINN, CITY ADMINISTRATOR INSURANCE AGENT OF RECORD The City of Woodburn currently has a contract with Alexander and Alexander, Inc. through their Portland office to perform professional services as the City's insurance agent. Their expertise is utilized to evaluate and review the City's insurance policies and risk coverage, administer claims processing, identify risk reduction efforts through comprehensive loss prevention services, and other tasks necessary to provide a quality insurance program for the City. The City's insurance agent deals with all of our property and casualty needs with the exception of employee benefits and worker's compensation. We requested and received four proposals for review from the following firms: Lenhardt and Associates Sedgwick James Huggins Insurance Alexander and Alexander Canby Office Portland Office Salem Office Portland Office Mayor Kyser and I interviewed the above companies and reviewed the submitted proposals. On the basis of professional services, compatibility with the Woodburn community, public entity experience, fee basis, and other factors, our recommendation is to retain our current insurance agent, Alexander and Alexander. Recommendation: Designate Alexander and Alexander as the City's Insurance Agent of Record for the term July 1, 1991 - June 30, 1994. In addition request a contractual services agreement for adoption at your next Council meeting. MEMO DATE: JUNE 24, 1991 TO: MAYOR AND CITY COUNCIL FROM: MIKE QUINN, CITY ADMINISTRATOR SUBJECT: SPONSORSHIP OF CERTAIN INDEPENDENCE WEEKEND EVENTS On July 3rd the "Drums of Fire" committee will be hosting the 3rd annual drum and bugle corps competition, identified as the 1991 Summer Music Games, at Legion Park. All proceeds beyond the expenses and reserves necessary to conduct the event are invested in capital improvements at Legion Field. In exchange for these contributions, the City of Woodburn is asked to officially sponsor the event for liability insurance coverage at our City park site. There is no charge for this extension of coverage to such a public event, however, we do incur the potential coverage liability. Without such insurance sponsorship, the event would be in jeopardy due to the insurance premium necessary for such a public event to a private provider. In addition, on July 4th, a contingent of local citizens will be volunteering their services to serve as certified pyrotechnicians to conduct the Fireworks Display. Earlier in the day we will be having the old-fashioned Fourth of July picnic and related activities for our youth. Once again, these public events are in need of sponsorship for liability insurance coverage protection. Both of these events have been previously sponsored by the City of Woodburn for insurance coverage in the past. Based upon our close working relationship with the participants and the safety experience history of these events, it is recommended that the City Council authorize such insurance coverage. Recommendation: Authorize insurance liability coverage of these two events through a coverage extension on our contract. From the Desk of: DON EUBANK, Lieutenant Operations Division Woodburn Police Department 270 Montgomery Street (503) 982-2345 EXT: 351 FAX (503) 982-2370 DATE: June 18, 1991 MKayor and Council Members en Wright, Chief SUBJECT: 4th of July Celebration Insurance Coverage I am very pleased to advise you and the Citizens of Woodburn, that we have reached our goal in receiving donations in excess of $5000.00 for the "Best" Fireworks display ever in the City of Woodburn. At this time I am requesting City Liability Insurance coverage for two (2) City Sponsored activities on the 4th of July. The first activity will commence at approximately 11:00 am in Legion Park. The activity will be "The First Annual Old Fashioned 4th of July City Wide Picnic" with contests for everyone, such as the egg toss, the softball throw, the frisbee throw and others. These activities will conclude at approximately 7:00 pm. The next activity will begin at the High School around 7:00 pm with singing and other miscellaneous entertainment and concluding with the Fireworks show. All activity will end around 11:00 pm the evening of the 4th. A schedule of events and games will be completed this week and will be available next week for reference. Thank you for your consideration and assistance with this matter, and please come and join in the fun and entertainment. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Director ~ Bid Award for Abandonment of Well #6 June '18, 1991 RECOMMENDATION: Award the bid for abandonment of Well #6 to Schneider Equipment, Inc. for $8,520. Funds will be from existing well improvements, account 70-700-71315. BACKGROUND: Well #6, which is located on Blaine Street next to the state highway maintenance yard, is the lowest producing of the city's wells. Attempts to enhance its production in 1984 failed. Traces of a synthetic volatile organic chemical were also found in this well. The pump and motor were removed from the well in November, 1990. The bid from Schneider Equipment, Inc. was the only bid received from the three invitations to bid that were sent out. We had estimated that it would cost approximately $9,000 for the abandonment. An informal quote received from Schneider in October, 1990 had estimated $8,900 for the same work. BIDWELL.6 MEMO TO: THROUGH: FROM: SUBJECT: DATE: City Administrator for Council Action Public Works Director LelanUSchaudies, C.E. Tech III Acceptance of Utility Easement June 18, 1991 RECOMMENDATION: It is recommended that the easement as provided by Darlene Mahan be accepted by the council, and payment of $4,950.00 be authorized from budget line 63-630-72201. BACKGROUND INFORMATION: This easement is needed prior to the start of storm drain construction along Hwy. 214 that will carry storm water from the HWI project. In addition, the easement will allow the City to construct a water line along the west side of the Nazarene Church, if needed, for looping the water system. The easement may also facilitate, to a small degree, widening of Hwy. 214 at a future date. LS:lg MHANMEMO,EAS EXISTING DRAINAGE WAY 30 FEET WIDE UTILITY EASEMENT 'FOR STORM SEWER INSTALLATION MAHAN EASEMENT ~~_..-- ~Z L 20 FEET .WIDE EASEMENT FOR WATER OR STORM'DRAIN INSTALLATION 100 ACRE SITE CHt3RCH PROP~ ERT'Y UTILITY EASEMENT KNOW ALL MEN BYTHESE PRESENTS, that DARLENE LUCILLE MAHAN, for the consideration of Four Thousand Nine Hundred F~ty Dollars ($4,950.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Part I A strip of land, 20 feet wide, contiguous to the East property line, Plus a temporary easement, 25 feet wide for construction purposes only described as follows: Beginning at the intersection of the East line of the Mahan Tract as described in Reel 284, Page 734, Marion County Deed Records, Tax Account No. 44157-000, and the South Right-of-way line of State Highway 214, thence South along the East property line 920.01 feet more or less, to the southwest corner of HARDWARE WHOLESALERS, INC. property as described in Reel 801, Page 330. .Part II A strip of land 30 feet wide, contiguous to the South Right-of-way line of State Highway 214, plus a temporary easement, 15 feet wide, for construction purposes only described as follows: Beginning at the initial point of Part 1 above and running west along the South Right-of-way line 932 feet, more or less to the center of Senecal Creek, Situated in Section II, Township 5, South, Range 2 West, Willamette Meridian, Marion County, Oregon. W"[th the right, privilege and authority, to said City, to construct, maintain, replace,, reconstruct, remove, and add to, a UTILITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right- of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. A portion of $4950.00 paid for easement consideration is to cover the owners crop loss for a period of approximately two years, and reworking of the ground in the ditch and pipe area. The City agrees to be responsible for hazardous waste clean-up, if such waste is caused due to its transportation through the pipes installed for or by the City. If the Grantors feel it necessary, the City of Woodburn will construct a fence south of and parallel to the open channel which has been constructed by the City, to prevent livestock from entering the drainage area from the City pipe to Senecal Creek. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all UTILITY facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 450 projection upward from the bottom of the ,pipe. DARLENE LUCILLE MAHAN On this the _,~day of -~,,V~---. I before me a Notary Public in and for the County and S~ate'p~,'rsonally apgeared. ~,nown t(~ me to 1se the same per'son(s) whOSe names are subscribed to the within instrument and acknowledged that they volu_n.tarily executed the same for the purpose therein ~,,~ed. IN WITNESS WHEREOF. I hereunto set my~.~_ i:.~.'~ .. ., :-..-..-., . { .:. :. }. ... .... ...,' ,~ .~,. ~ [ . MEMO DATE: TO: FROM: ' SUBJECT: JUNE 24, 1991 MAYOR AND CITY COUNCIL MIKE QUINN, CITY ADMINISTRATOR SOUND AMPLIFYING PERMIT The attached letter of request from the Hope Lutheran Church concerns the use of audio and sound equipment for an outdoor youth concert and worship service. These events will occur for a few hours on July 13th and July 14th, at the church property. In accordance with Ordinance 1990, Section 3 (5), the City Council has the authority to grant permission to such organizations for the use of sound amplifying equipment. Recommendation: Approval of such permit based upon their requested hours from 2 - 4:00 p.m. on July 13th and 9:30 a.m. - 12:00 noon on July 14th. HOPE LUTHERAN CHURCH MISSOURI June 23, 1991 211 Parr Road ~bodburn, Oregon 97071 503 981-0400 TO: Woodburn City Council 270 MontGomery Woodburn, OreGon 97071 Dear Sirs, We are requesting a permit to use audio and sound equipment on July 13, 1991 from 2-4 PM. We will be hosting a Community Christian Outdoor Youth Concert that afternoon. We will also need a permit for the following date, July 14 from 9:30AM -12:00PM as we will be having an Outdoor Worship Service. Thank you for your consideration. In C,~_st , / RH\erh ATE C HK NO A/P CHECK LISTING VENDOR AROUNT PAGE DESCRIPTION 01/91 01/91 02/91 02/91 06/91 07/91 07/91 07/91 08/91 09/91 10/91 10/91 14/91 15/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16191 16191 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 lO/91 16/91 16191 16/91 16/91 16/91 16/91 16/91 16/91 16/91 16/91 lo/91 16/91 16/91 16/91 16/91 16/91 16/91 5397 5398 5399 5400 5449 5450 5451 5452 5453 5454 5455 5456 5457 5458 5459 5460 5461 S462 5463 5464 5465 5666 5467 5668 5469 5470 5471 5472 5473 5474 5475 5676 54Z7. 5478 5479 5480 5481 5482 5483 5484 5485 5486 5487 5488 5489 5490 5491 5492 5493 5494 5495 5~96 5497 5498 5499 PETTY CASH- CITY HALL JOHN H FOX ENTERPRISES CANTRBURY INN WESTERN STATES INFO NET ITT COMMERCIAL FINANCE TERRY L- RICHARDSON DEPT. OF ENVIR. QUALITY N. ROBERT SHIELDS PETTY CASH - CITY HALL TERRY L. RICHARDSON UNLTED STATES POSTAL SERV POSTAGE BY PHONE UNITED STATES POSTAL SERV BANK OF AMERICA OREGON VOID VOID V 0 Z O VOID ALCO CAPITAL RESOURCE INC A. LISS & CO INC AUTOMATED OFFICE SYS-SALK AT&T INFORMATION SYSTEMS AT&T EOISE CASCADE BEN 8OLLIGER ~UTTERSWORTH~ LEGAL PU~L! eUSINESS CONNECTIONS ~USINSSS LAND CALLAGHEN & COMPANY CASE AUTOMOTIVE CASE AUTOMOTIVE CHEMEKETA COMMUNITY LOLL CLACKAMAS COMM .COLLEGE COMP~COM SYSTEMS DAILY JOURNAL OF COMMERCE DE HAAS & ASSOCIATES INC JAI~ES F. EVANS FARMERS O.[L FARMERS STEEL CO. FORM SERVICE CORPORATION GERVAIS TELEPHONE CO. JILL C. HARVEY~ DZR£CTOR ~ARY HARRIS HARRIS UNIFORMS H~GH-PURZTY CHEH~CAL ~UBBARD PLUMBING HYDROTEX INN AT EAGLE CREST INDUSTRIAL ~ACHINING CO. 1NDUSTRIAL SUPPLY CO., INDUSTRIAL ~ELDING SUPPLY LAND U$~ SOARD OF APPEALS L£EPERS OFFICE £aUIP~ENT L£G.ISLATTVE COUNSEL COHM LIPTON- STEPHEN A.- ATTY 169.09' PETTY CASH*** 5.420.00 193.14 75.00 15.000-00 $.910.00 160.00 4.185.00 179.34 765.00 213.29 600.00 1.000.00 27.235.00 0.00 0.00 O.OO 0.00 86.67 159.66 208.49 319.51 1 82.25 528.16 358.00 208.20 165.00 3.750.65 92.28 1.317.75 163.94 44.25 210.50 2.91 9.61 68.00 3.186.25 242.50 950.00 92.40 1.487.18 35.50 11.03 1.650.00 74.90 505.85 5o. Ob~ 223.40 70.62 40.00 14~.25 120.95 1~5.00 275.00 130.00 201.83 SERVICES - HOUSING SERVICES - POLICE SERVICES - POLICE SUPPLIES - TRANSIT SUPPLIES - VARIOUS SERVICES - WMTP SERVICES - CITY ATTORNEY PETTY CASH*** SUPPLIES - POLICE & 911 SERVICES - WATER SUPPLIES - VARIOUS SERVICES - PARKS PAYROLL* VOID V 0 I D. VOZO VOID SERVICES - 911 COMM SUPPLIES - W~TP SUPPLIES - POLICE & WWTP SERVICES - VARIOUS SERVICES - VARIOUS SUPPLIES - VARIOUS SUPPLIES - 911 COMM 'SUPPLIES - CITY ATTORNEY SUPPLIES - POLICE SUPPLIES - NON DEPT SUPPLIES - CITY ATTORNEY SERVICES - POLICE SERVICES - POLICE SERVICES - POLICE SERVICES - W~TP SUPPLIES - POLICE SERVICES - PUBLIC WORKS SERVICES - PUBLIC WORKS SERVICES - COURT SERVICES - STREET SUPPLIES ' STREET SUPPLIES - COURT SERVICES - 911 COMM REIMBURSENENT - RSVP SERVICES - CITY ATTORNEY SUPPLIES - POLICE SUPPLIES - W~TP SERVICES - CITY HALL SUPPLIES - WATER SERVICES - POLICE SERVICES - STREET SUPPLIES - STREET SUPPLIES - VARIOUS SUPPLIES - CITY ATTORNEY SUPPLIES - FINANCE SUPPLIES - VARIOUS SERVICES - COURT 12/91 ATE C HK NO A/P CHECK LISTING VENDOR AMOUNT PAGE DESCRIPTION 2 16191 16191 16191 16191 16191 16191 16191 16191 16191 16/91 16/91 16/91 16191 16191 16191 16/91 16/91 16191 16191 16/91 16/91 16191 16/91 16191 16./91 16/91 '16191 16191 16191 16/91 '16191 '1o/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 ~16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '16/91 '1o/91 550O 5501 5502 5503 5504 5505 5506 5507 5508 5509 5510 5511 5512 5513 551 4 551 5 5516 5517 5518 5519 5520 5521 5522 5523 5524 5525 5526 5527 5528 5529 553O 5531 5532 5533 5534 5535 5536 5537 5538 5539 5540 5541 5542 5543 5544 5545 5546 5547 554E~ 5549 5550 5551 555Z 5553 5554 N.D.H ENTERPRISES MSZ 6ROUP/ INC- MARION COUNTY BLD6 INSPEC MARTIN 8RDS INC- MARYATT~NDUSTRIES RICK MCCORMICKeS 8ARKDUST METROFUELING/ INC. MONITOR CO-OP TELEPHONE MORTON INTERNATIONAL INC MY FAMILY RESTAURANT NORTHWEST NATURAL GAS NPA'WEST PAUL NULL US WEST COMMUNICATIONS US WEST COMMUNZCATZONS PACIFIC PRINTERS PACIFIC ~ATER WORKS SUPPL PAYLESS DRUG STORE JEFFREY POGOLOWITZ & ASSC PORTLAND GENERAL ELECTRIC PORTLAND GENERAL ELECTRIC PORTLAND GENERAL ELECTRIC POWER RENTS/ R g R UNIFORMS OF TERRY RAMIREZ RAWLINSONeS LAUNDRY TERRY L. RICHARDSON RANDALL L. ROHMAN THE SHUTTERBUG SILVERFLEET SYSTEMS SOUND ELEVATOR CO STATE COURT ADMINISTRATOR MARY TENNANT TOWN & COUNTRY PEST CONTR DAVID L TRAPP & ASSOC- UNOCAL:ERNIE GRAHAM OIL UNITED DISPOSAL SERVICE VALLEY WELDING SUPPLY VISIONS ~ATER. FOOD ~ RESEARCH LAE kOODBURN CARCRAFT WOOOBURN CL£ANER~ WDBRN FERTILIZER & GRAIN WOODBURN INDEPENDENT ~OODBURN OFFICE SUPPLY WOODeURN PHARMACY YES GRAPHICS MARGARITA GARCIA JACK TUCKER JOHN WM TUCKER JOHN MANKINS LAURA SAENZ ANGELICA IBAR RA MOREA ROMERO R£~ECCA RIOS 2.456.00 1.440.73 40-0~ 268.60 143.66 150.00 321.55 170.00 2.126-75 20.00 615.79 775.00 1 05 · O0 2/974-70 366.80 28.70 156.95 1,272-00 8.251.16 4,869.24 2/079.85 951·60 608.85 352.00 8.70 122.00 161.79 1,592.00 1/720.31 139.75 155.00 86.07 500.00 75..00 841.61 816.95 8.70 551.31 172.50 191.00 17.50 171.15 73.00 91.01 2.690.20 5.00 5.00 5.00 5.00 5.00 5.C0 5.00 5.00 SERVICES - HOUSING SERVICES - COURT SERVICES - BUILDING SUPPLIES - STREET SUPPLIES - WgTP SUPPLIES - WATER SUPPLIES - VARIOUS SERVICES - 911 COMM SUPPLIES - STREET SUPPLIES - POLICE SERVZCES- VARIOUS SERVICES - VARIOUS REIMBURSEMENT - POLICE SERVICES - VARIOUS SERVZCES - VARIOUS SERVICES - RSVP SUPPLIES - ~ATER SUPPLIES - POLICE SERVZCES - HOUSING SERVICES - VARIOUS SERVICES - VARIOUS SERVICES - VARIOUS SERVICES - STREET SUPPLIES - POLICE SERVICES - COURT SUPPLIES - WATER SERVICES - NON DEPT REIMBURSE - PUBLIC WORKS SUPPLIES - POLICE SUPPLIES - VARIOUS SERVICES - LIBRARY SUPPLIES - CITY ATTORNEY REIMBURSEMENT - FINANCE SERVICES - W~TP & PARKS SERVICES - PUBLZC WORKS SUPPLIES - VARIOUS SERVICES - VARIOUS SUPPLIES - W~TP SUPPLIES - LIBRARY $£RV~CES - ~ATER SERVICES - POLICE SERVICES - CODE ENFORCE SUPPLIES - WATER ~£RVICES - VARIOUS SUPPLIES - POLICE & WWTP SUPPLIES - PUBLIC WORKS SERVICES - VARIOUS SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY 12/~1 ATE CHK NO AlP CHECK LISTING VENDOR AMOUNT PAGE DESCRIPTION 10191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 16191 17191 20191 21191 22/91 Z3/91 2~i91 24191 24191 24191 24191 24191 26/91 2&191 24191 24191 24191 24191 24191 24191 24191 24/91 24191 24191 24/91 24191 24/91 24191 24191 24/91 24191 24191 24/91 24191 24191 24/91 24/91 24/91 5555 5556 5557 5558 5559 5560 5561 5562 5563 5564 5565 5566 5567 5568 5569 5570 5571 5572 5573 5574 5575 5576 5577 5578 5579 5580 5581 5582 5583 5584 5585 5586 5587. 5588 5589 5590 5591 5592 5593 5594 5595 5596 5597 5598 5599 5600 5601 5602 5603 5604 5605 5606 5607 5605 5609 REGGIE RE ICHELT AVERY DUNCAN JERRY AUSTERO AARON JOHNSON TAMIE -JOHNSON ONETA JOHNSON HAS SAN MOHAMUD TANYA SHARIPOFF ,JOY SANDERSON SHIRLEY GLOVER IBRAHIM ~OHAP, UD L/BAN FRANK LONERGAN TERRY WILL OREGON PACIFIC CONSTRUCT FRED MUNZZ III BARBARA V 0 Z D UNITED STATES POSTAL SERV DAMEROW FORD CO. SANDRA RICHINS TERRY L. RICHARDSON PETTY CASH - CITY HALL TERRY L. RICHARDSON UNITED STATES POSTAL SERV VOID VOID VOID AHERICAN PUaLIC WORKS AMERICAN RED CROSS AUTOI~ATED OFFICE SYS-$ALM 8ARCO MUNICIPAL PRODUCTS BEN-KO-HATIC INC. MICHAEL R. 8LASKOWSKY 80ISE CASCADE BOIWMAN DISTIBUTION BRACKENBROUGH REMODELING BRUNING CO. EIRIM TRACTOR CO. INC. CENTRAL POINT SOFTWARE JOHN COGGINS COFSHERCZAL SEAT COVERS CO COMPUTER CENTER COPY OFFICE PROOUCTS~, INC DATEC DONALD L EUaANK EVERGREEN IVlFG FRESH TECHNOLOGY GROUP GOb/ER GRAPHICS G.T.E- MOBILNET ,JILL C. HARVEY,, DIRECTOR HARRIS UNIFORHS INERTIA SYSTEff, S INC ~.NSURANCE WEEK LEPIRE~S CREATIVE CABINET LIPTON. STEPHEN A,,. ATTY 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 35.00 318.00 3.84 3.10 7.46 0.00 139.61 12s168.00 35.10 1.500-00 161.80 5,625-00 154.51 0.00 0 =00 0=00 88.00 17.50 315.50 446.73 343.00 448.39 152.05 10.00 24,~.50 70.57 341.92 85.00 419.81 50.00 314.55 178.75 278.95 271.44 3,725.0~0 70.00 165.00 494.49 34.50 545.05 150.00 75.00 1.280.00 618.17 SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERV/CES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY SERVICES - CITY ATTORNEY REFUND - NON DEPT SIDEWALK SUB - STREET OVERPAYHENT - WATER OVERPAYMENT - WATER OVERPAYMENT - WATER VOID SERVICES - WATER SUPPLIES - b/ATER SUPPLIES - LIaRARY SUPPLIES - FINANCE PETTY CASH*** SUPPLIES - VARIOUS SERVICES - b/ATER VOID VOID VOID SUPPLIES - PUBLIC WORKS SERVICES - POLICE SUPPLIES - VARIOUS SUPPLIES - STREET SUPPLIES - STREET ~ERVZCES - COURT SUPPLIES - VARIOUS SUPPLIES - STREET SERVICES - HOUSING SUPPLIES - PUBLIC WORKS SUPPLIES - STREET SUPPLIES - NON DEPT REIMBURSEMENT - POLICE SERVICES - POLICE SUPPLIES - POLICE SERVICES - CENTRAL STORES SUPPLIES - NON DEPT REIMBURSEMENT - POLICE SUPPLZES - STREET SUPP,~IES - NON DEPT SERVICES - DIAL A RIDE SERVICES - POLICE & PARKS SUPPLIES - RSVP SUPPLIES - PCLICE SERVICES - ~WTP SERVICES - NON DEPT SERVICES - ~TP SERVICES - COURT ~12/91 )ATE CHi( NO AlP CHECK LISTING VENDOR AMOUNT PAGE DESCRIPTION 4 ~Z4/91 ~Z4/91 ~Z4/91 r24/91 fZ4/91 1Z4/91 f24/91 f24/91 fZ4/91 124191 fZ4/91 fZ4/91 f24/91 f24/91 ~24191 f241~1 f24/91 f24/91 124/91 fZ4/91 f24/91 124/91 124191 f24/91 f24/91 fZ4/91 ~24191 f24/91 fZ4/91 fg4/91 fZ4/91 fg4/91 ~24/91 fZ4/91 fZ4/91 ~24/91 ~24/91 fZ4/91 r24/91 r24/91 '24/91 '24/91 '24/91 f24/91 f24/91 f24/91 ~24/91 f24/91 ~24/91 f24/91 r24/91 5610 5611 561 2 5613 5614 5615 561 6 561 7 5618 5619 5620 5621 5622 5623 5624 5625 5626 5627 5628 5629 5630 5631 5632 5633 563~ 5635 5636 5637 5638 5639 5640 5641 5642 5643 5644 5645 5646 S647 5648 5650 5651 5652 5053 5654 5655 5656 5657 5658 5659 5660 5661 5662 5663 5664 DON LUTHER CONSTRUCTION C K.D.M ENTERPRISES MARION COUNTY BLDG INSPEC MARION COUNTY FISCAL SVCS MARYATT'INDUSTRZES METROFUELING/ INC. JOHN R. HILLER MUFFLERS`, HITCHES & MORE KARLIN S. MYERS NAEIR A. E. NELSON LEATHER CO. NESSCO SUPPLY INC. NORTHgEST NATURAL GAS O-gA GENERAL CONTRACTOR ORE PARK &REC SOCIETY US WEST COMMUNICATIONS PIRIE & CO. PITNEY BOgES PORTLAND GENERAL ELECTRIC PORTLAND GENERAL ELECTRIC PRINTING ARTS/ INC. PTI COMMUNICATIONS R & R UNIFORMS OF RAWLINSONeS LAUNDRY ED RECTOR SHEREEN RICOY SILVERFLEET SYSTEHS SURVEYORS SUPPLY CO. PHILLIPS. SWOGGER ROBERT E. THOMAS III UNOCAL:ERNIE GRAHAM OIL TERRY WILLIAMS WOODBURN CLEANERS kOODBURN FLORIST gOODBURN INDEPENDENT kOODBURN PHARMACY kOODBURN UPHOLSTERY YES GRAPHICS ZUMAR ZNDUSTRIES~ INC. NITA VA~VERDE DANIEL E. GROWN EARL H. CLAYBERGER PAT K. SO~A LOIE d. DELAVERGNE FRANK N. 8URNS FAT BARRO~ /PAT LELACK PCUN B & d COUNSELING CTR EZLLANETTE VALLEY LA~ ~ID WILLAMETTE VALLEY FIR GROVE ~OTEL FAIRWAY INN HOTEL IRIS GRANNON ROSEMARY GIOZA V 0 I D ZOO.U0 5/804-00 8,,597.23 492.00 59.83 354.~7 39 ..70 206.50 50.81 35.20 91.68 10.96 3/627.00 20.00 139.14 358,,,00 281.,40 3`,565-61 1`,186.76 120.00 48.88 6 ,.95 27.2.0 236.25 53.74 Z10.15 72.00 66.05 219.00 34.50 12.25 50.00 17.50 295-69 63.00 482.75 10.00 10.00 10.00 10.00 10.00 10.00 35 .'o o 35.00 35.00 35.00 35.00 35.00 35.00 10.00 SERVICES - HOUSING SERVICES - HOUSING SERVICES - BUILDING SERVICES - POLICE SERVICES - ~TP SUPPLIES - VARIOUS SERVICES - COURT SERVICES - TRANSIT SERVICES - COURT SUPPLIES - PARKS SERVICES - POLICE SUPPLIES - PUBLIC WORKS SERVICES - PARKS SERVICES - HOUSING SERVICES - PARKS SERVICES - 911 & PARKS SUPPLIES - NON DEPT SERVICES - CENTRAL STORES SERVICES - VARIOUS SERVICES - VARIOUS SUPPLIES - CENTRAL STORES SERVICES - 911 CONM SUPPLIES - POLICE SERVICES - ~ATER REIMBURSEMENT - 911COMM SERVICES - COURT SUPPLIES - CODE ENFORCE SUPPLIES - PUBLIC WORKS SERVICES - COURT SERVICES - COURT SUPPLIES - CENTRAL GARAGE SUPPLIES - PARKS SERVICES - COPE ENFORCE SERVICES - POLICE & PARKS SERVICES - ~ATER SUPPLIES - VARIOUS SERVICES - VARIOUS SERVICES - NON DEPT SUPPLIES - STREET SERVICES - COURT SERVICES - COURT SERVICES - COURT SERVICES - COURT SERVICES - COURT SERVICES - COURT REFUND - NON DEPT REFUND - NON DEPT REFUND - NON DEPT REFUND - NON DEPT REFUND - NO~ DEPT REFUND - NON DEFT REFUND - NON DEPT REFUND - PARKS 10.00 . REFUND - PARKS 0.00 V 0 I O 12191 ATE £HK NO A/P VENDOR CHECK LISTING AMOUNT PAGE DESCRIPTION 24191 26191 29/91 3019! 31191 51191 31191 31/91 31191 $1/91 31/91 31/91 31/91 31 / 91 31/91 31/91 31/91 31/91 31/91 31/91 31191 31/91 31/91 31/91 31/91 31/91 '31/91 31/91 31/91 31/91 31191 31/91 51/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 '31/91 $1/91 31191 31/91 31/91 31/91 '31/91 51/91 31/91 31/91 31/91 31/91 51/91 31/91 5665 TERRY L. RICHARDSON 5666 V 0 Z O 5667 PETTY CASH - CITY HALL .5666 UNITED STATES POSTAL SERV 5669 BANK OF *AMERICA OREGON 5670 V O ! D 5671 V 0 1' D 5672 V 0 Z D 5673 A AABCO RESCUE ROOTER 56?'4 ALA GRAPHICS 5675 ARATEX SERVICES. INC. 5670 AUTOMATED OFFICE SYS-SALH 5677 ~AKER & TAYLOR - CA & NV 56i'8 BAKER & TAYLOR - VIDEO 5679 BETTER HOMES & GARDENS 5680 BI-MART CORPORAT1'0N 5681 BLUE RIBBON JANITORIAL 5682 80ISE CASCADE 5683 BRACKeS RESTAURANT 5684 5U$INES$ CONNECTIONS 5685 CASE AUTOMOTIVE 5680 CASE AUTOMOTIVE 5687 CASE POWER AND EQUIPMENT 568~. CITY OF SALEI~ FINANCE OEP 5689 GREG COLLTNS 5690 COMFORT INN 5691 COMMTRON 5692 CONVENIENCECARD 5693 OAK INDUSTRIES INC 5694 DANIELS PHOTOGRAPHY 5695 DAVISON AUTO PARTS 5696 DAVZSON AUTO PARTS 5697 DAVZSON AUTO PARTS 5698 DISCOVERY SYSTEMS 5699 ERNST HARDWARE 5700 FAMILY CIRCLE 5701 FARMERS OIL 5702 FARM PLAN 5703 FTRST BANK OF MARIETTA 5704 JOHN M FOX ENTERPRISES 5705 GANDER MOUNTAIN INC 5706 6ASSNER ZNC 5707 GAYLORD BROS/ INC. 5708 G.T.E- NOBZLNET 5709 C.J. HANSEN CO./ /NC. 5710 INDUSTRIAL MACHINING CO. 5711 INDUSTRIAL ~ELDZNG SUPPLY 5712 INGRAM DIST. 'GROUP 5713 ITT COMMERCIAL FINANCE 5714 j~(, ENVIRONMENTAL 5715 JEAN KARR & CO 5716 L & L BUILDING SUPPLIES 5717 L & L BUILDING SUPPLIES 5'718 GERALD LEIM~ACH 5719 LFX[CON PUBLISHERS IN£ 111.00 0.00 151.28 159.52 142,496.35 0.00 0.00 0.00 109,.50 27.00 91.95 175.20 44.46 74.18 15.03 24.13 991.00 121.99 17.80 165.00 815.05 226.1~ 57.37 266.00 262.50 35.00 37..65 162.01 266.00 62.42 162.48 3.98 47.97 4.137.25 2~.45 930.88 393.14 178.87 6.960.00 86.36 42.58 40.51 20.26 738.98 131 .'0'0 23.39 215.55 18.585-00 3.962.38 31.30 284..83 150.78 .99.99 25 =00 SERV1.'CES - NON DEPT V 0 I D PETTY CASH*** SERVICES - WATER PAYROLL* V 0 I D VOZD SERVICES - LIBRARY SUPPLIES - LIBRARY SERVICES - P~LZCE SUPPLIES - POLICE SUPPLIES - LIBRARY SUPPL1'ES - L1'BRARY SUPPLIES - LIBRARY SUPPLIES - STREET & SERV1'CES - CTY HALL SUPPLIES - VARIOUS SERVICES - POLICE SERVICES - POLICE SERV1'CES - POLICE SERVICES - POLICE SUPPLIES - WATER SERVICES - PARKS ~ATER & LIB REIMBURSEMENT - FINANCE SUPPLIES - POLICE RE/MBURSEHENT - POLICE REFUND - NON DEPT SUPPLIES - LIBRARY SUPPLIES - PARKS SUPPLIES - L1'BRARY SERV1'CES - POLICE SUPPLIES - VARIOUS SUPPLIES - VARIOUS SUPPL1'ES - POLICE SUPPLIES - LIBRARY SUPPLIES - ~TP SUPPLIES - LIBRARY SERVICES - VARIOUS SUPPLIES - STREET SERVICES - CENTRAL STORES SERV[CES - HOUSIN6 SUPPLIES - POLICE SUPPLIES - ~TP SUPPLIES - LIBRARY SERVICES - 911 COMM SERVICES - LIBRARY SERVICES - WWTP SUPPLIES - POLICE SUPPLIES - LIBRARY SUPPLIES - TRANSIT SERVICES - ~gTP SUPPLIES - LIBRARY SUPPLZES - VARIOUS SUPPLIES - VARIOUS f12/91 )ATE CHK NO A/P CHECK LISTING VENDOR AMOUNT PAGE DESCRIPTION 6 f31/91 f31/91 f31/91 /31/91 /31/91 131/91 /31/91 /31/91 /31/91 /31/91 /31/91 131191 131191 131191 131/91 I / 1 131/91 /31/91 /31/91 /31/91 /31/91 /31/91 /31191 /31/91 /31/91 131/91 131/91 /31/91 /31/91 /31/91 131/91 /31/91 /31/91 131/91 /31/91 131/91 /31/91 /.31/91 /31/91 /31/91 /51/91 /31/91 131/91 /31/91 /31:/91 /31/91 /31/91 /31191 /31/91 / 31/91 / 31/91 /31/91 /31/91 /31/91 5720 5721 5722 5723 5724 5725 5726 5727 5728 5729 5730 5731 5732 5733 5734 5735 5736 5737 5738 5739 5740 5741 5742 5743 5744 5745 5746 5747 5748 5749 5750 5751 5752 5753 5754 5755 5756 5757 5758 5759 5760 5761 5762 5763 5764 5?65 5766 5767 5768 5769 5770 5771 577;: 5773 5774 MARION COUNTY MARYATT INDUSTRIES MILES CHEVROLET OR. CLEON L. MILLER MR P'S'~UTO PARTS /4UFFLERS. HITCHES & MORE NATIONAL BUSINESS INST NATeL GEOGRAPHIC SOCIETY NATIONAL NOTARY ASSN NATIONAL PEN CORP. Nd COHPUTER RIBBON NORTHWEST NATURAL GAS OREGON PHOTOCOPY CO. J ANA S. OWEN PACIFIC AGENDA 5.58 183.66 70.96 1 30. O0 256.10 125.00 118.00 14.95 45.00 155.15 150.33 310.30 225. O0 84.50 60.00 US WEST COMMUNICATIONS 69.80 PACIFIC WATER WORKS SUPPL 1.348.64 J.D. PENCE AQUAT/C SUPPLY PHELON. SHELDON- & MARSAR PERSONAL TOUCH COMPUTING JEFFREY POGOLOWITZ & ASSC PRINT RIGHT PRY PUBLISHING R & R UNIFORMS OF RADIO SHACK TERRY RAHIRE7 RAWLINSON' S LAUNDRY ROTH'$ IGA ROURKE PUBLISHING GROUP SALEM TROPHY CO TRANSMISSION EXCHANGE LES SCHWA8 TIRE CENTER SELECT VIDEO SHIELD CORPORATION SLATER COMMUNICATIONS STATESMAN-JOURNAL NEWSPAP SZWEDE SLAVIC BOOKS TRAFFIC SAFETY SUPPLY CO. HELEN O EOYLE-ULVERSCROFT US~EST DIRECT ~ARREN-GORHAR-LAMONT INC. WATER, FOOD ~ RESEARCH LAb EATERLAB ~DBRN COAST TO COAST WDBRN COAST TO COAST kOODDBURN CONCRETE gDBRN FERTILIZER & GRAIN EOODBURN ~NDEPENDENT WOODSURN LUF18ER CO. gOODBURN OFFICE SUPPLY WOODSURN RADIATOR ~ GLASS ~OODBURN TRUE-VALUE HD~E kOODBURN TRUE-VALUE HDWE 404.79 31.50 390.00 1.430.95 410.00 410.00 63.52 190.21 367.50 72.75 54.16 337.45 228.00 699.20 6.00 84.35 157.97 989.74 279.45 20.95 46.86 145.52 107.23 21.40 415.45 1.237.50 380.00 161.9 109.53 594.00 191.50 4O.OO 2.60 36.15 10.00 184.90 111.37 SUPPLIES - PUBLIC WORKS SUPPLIES - PARKS & ~WTP SERVICES - POLICE SERVICES - PARKS SUPPLIES - VARIOUS SERVICES - PARKS SERVICES - PLANNING SUPPLIES - LIaRARY SERVICES - PARKS SUPPLIES - RSVP SUPPLIES - VARIOUS SERVICES - VARIOUS SERVICES - LIBRARY SERVICES - COURT SERVICES - PLANNING SERVICES - 911 COM~ SERVICES - RSVP SUPPLIES - WATER SUPPLIES - PARKS SUPPLIES - LIBRARY SUPPLIES - NON DEPT SERVICES - HOUSING VOID SERVICES - PARKS SUPPLIES - STREET SUPPLIES - WWTP SERVICES - COURT SERVICES - VARIOUS SUPPLIES - PUBLIC WORKS SUPPLIES - LIBRARY SERVICES - PARKS SERVICES - TRANSIT SERVICES - STREET SUPPLIES - LIBRARY SUPPLIES - LIBRARY SERVICES - POLICE & PARKS SERVICES - LIBRARY SUPPLIES - LIBRARY SUPPLIES - LIBRARY SUPPLIES - STREET SUPPLIES - LIBRARY SUPPLIES - LIBRARY SUPPLIES - LZgRARY SERVICES - WATER SERVICES - W~TP SUPPLIES - VARIOUS- SUPPLIES - VARIOUS sUPPLIES - STREET SUPPLIES - WWTP SERVICES - VARIOUS SUPPLIES - STREET SUPPLIES - PARKS SUPPLIES - TRANSIT SUPPLIES - VARIOUS SUPPLIES - VARIOUS ATE CHK NO A/P £HEC'K LISTING VENDOR AMOUNT PAGE DESCRIPTION 7 31191 31191 31191 31191 31/91 31/91 31191 31191 31/91 31/91 31191 31/91 31/91 31/91 31/91 31/91 31/91 31191 31191 31/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 $1/91 51/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 31/91 51/91 31/91 51/91 31/91 5775 5776 5777 57Z8 5779 5780 5781 5782 5783 5784 5785 5786 5787 5788 5789 5790 5791 5792 5793 5794 5795 5796 5797 5798 5799 5802 5803 5~04 5805 5806 5807 5806 5809 5810 5~11 5812 5813 5814 5815 .~816 Sg17 5~18 ROBERT BRANSON GRACE FOLTZ ROBERT JOHNSTON LEO LA ROGUE FRANK 'MEEKS ERNA OSBORNE ALMEDA QUIRING JUNE SIMPSON ANDREA SCHOOLER ISABELLE SMITH LLOYD WELLS CHARLES WIGLE HATTIE CLARK CORNELIUS DONNELLY WINNIFRED FACHIN! FREMONT GREEHLZNG ERNA N. OSBORNE BETTY PARK BYRON J. PEFFLY GERTRUDE REES JAMES STROUP BARSARA STROUP EDITH WILLIAMS JOE WALKER VOID VOID V 0 I O VOID BANK OF AMERICA OREGON OREGON DEPART. OF REVENUE PACIFIC MUTUAL LIFE INS ICMA RETIREMENT TRUST UNITED WAY MAR-PO FED. CREDIT UNION AMERICAN FAMILY CANCER LEAGUE OF OREGON CITIES WOODBURN POLICE ATHLETIC CLACKAMAS COMMUNITY COLL AFSCHE COLONIAL LZF£ & ACC. INS. INTERNAL REVENUE SERVICE OHIO NAT'L LIFE INS. CO. 1 08.00 13'56 29.22 160.32 97.68 24.00 19.68 19.44 42.54 12.54 20.16 38.40 41.60 58.60 82.60 3.80 90.20 17.90 157.20 9.80 13.20 53.34 33.60 16.25 0.00 O.OO O.O0 O.OO 68.061.56 15,105.54 20,~85.65 6,724.8~ 54.00 7.772-48 23/241.07 440.00 336.07 605.00 1/627.88 60.00 2.1 29.81 0.00 SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - RSVP SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE SERVICES - OIAL A RIDE SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE SERVICES - DiAL A RIDE SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE SERVICES - DIAL A RIDE OVERPAYMENT - WATER VOID V 0 I D VOID VOID PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* PAYROLL* VOID $317,233.62 $.00 $681.51 $ .00 $216,068.65 PAYROLL* TCD/B.A.** PETTY CASH*** BONDS/COUPONS**** HATERIALS/SUPPLIES/ETC- TOTAL FOR THE MONTH OF: ~AY 1991 /5- MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Department Site-Plan Reviews June 19. 1991 At their public hearing of June 13, 1991 the planning commission approved, with conditions, the following projects: 1) Shop-n-Kart (Attachment I) 2) Laundromat (Attachment Ii) 3) Real Estate Office (Attachment II!) 4) Kmart Garden Shop (Attachment IV) If the council wishes additional information, staff can provide the reports in their entirety. SG:Ig APPROV.PRJ ZONE: SITE PLAN REVIEW # 91-07 SHOP-N-KART APPUCANT: THOMAS AND MORRIS CONSTRUCTION COMPANY PROPERTY LOCATION: MT. HOOD AVE. SOUTH-WEST CORNER OF INTERSECTION OF MT. HOOD AVE. AND HWY. 99 E ( SEE MAP I AND ATI'ACHMENT I, MINOR PARTITION # 91-05) GENERAL COMMERCIAL REQUEST: The applicant wants to develop a 40,875 sq ft SHOP-A-KART store. ( SEE MAP 2. PROPOSED SITE PLAN ) N ~XT ~/~ GE :. PARK SUBJECT PROPERTY · NORTH PA~K -/ i' BACKGROUND INFORMATION: APPUCABLE LAND USE REGULATION: Woodbum Zonin.q Ordinance:. Chapter 10. Off-Street Parking, Loading and Driveway Standards Chapter 11. Site Pl~an Review Chapter 30. Comrhercial General District Woodbum Comprehensive Plan, Chapter IX. Goals and Policies B. Commercial Land Development Policies H. Public Services Goals and Policies I. Transportation Goals and Policies Chapter )C The Land Use Plan B. Commercial Lands _ STAFF COMMENTS: 1. The property is zoned General Commercial; retail stores are use permitted outright in this zone. The applicant wants to develop a 40,875 sq ft store. 2. The property ( parcel created by Minor Partition # 91-05 ) has two access driveways to Highway 214 approved by the Department of Transportation as part of the conceptual master plan for the Bi-Mart development ( SEE MAP 3 ) N ~xT [:'AG E 3 .Parking: The applicant shall provide at a minimum 204 parking spaces for the proposed 40,875 sq ft store. [ one space per 200 sq ft of gross floor area plus one space per every two employees] There are 55 parking spaces available on the Shop-N-Kart parcel. The remaining requested number of parking spaces ( 149 parking spaces ) will be available on the adjacent parcel owned by Bi-Mart Corp. There are 392 parking spaces available on the Bi-Mart/Shop-N-Mart site (SEE MAP 2) Bi-Mart development requires 160 spaces Shop-N-Kart development requires 204 spaces, therefore, staff concludes there is parking space available for both stores on the site. ~-'(~,~SIL~t_TING ENGINEERS & S-"I~RVEYOflS 5. Landscaping: The applicant provided a detailed landscaped plan for the site ( SEE MAP ~ ) The plan shows a landscaped strip along Highway 214 ( north boundary) and along main driveway ( east boundary ). The applicant wan~'to place a landscaped buffer and a chain fence along the west property line. The front part of the parcel, identified on the site plan as "future addition", is p[oposed to be grassed and maintained by the developer. 6. Traffic impact analysis: There were two impact studies prepared in conjunction with other developments in this area: - traffic study analyzing traffic problems generated by the Bi-Mart development; - traffic study analyzing traffic patterns generated by the K- Mart store It was the position of the Department of Transportation and the City that a traffic signal be required at the intersection of Highway 214 and the approaches from K-Mart/Bi-Mart when signal warrants are met and the entire cost of a traffic signal installation at this intersection is the responsibility of the developers. STAFF CONCLUSIONS: Staff recommends approval of Site Plan # 91-07 subject to the following conditions: PLANNING: 1. The front part of the parcel, identified on the site plan as a '~uture addition," shall be grassed and maintained by the developer. 2. Site Plan Review shall be required prior to any construction of the proposed addition ( 10,875 sq ft ) 3. A traffic impact study shall be submitted to the City if required by ODOT. 4. The proposed service driveway (located along the west boundary) shall be subject to t~nal approval granted by the Department of Transportation. 5. A final copy of reciprocal agreement concerning availability ~of parking between the two adjacent property users shall be submitted to the City 6. Minor Partition # 91-05 final plat shall be recorded with Marion County and a copy of the partition shall be submitted to the City. N '7o.c .. VAUL"T LuTr-,I~J ~o.c LF_.A~F: FqI,.INF.. 'S 0.(_~ ~,- LUTKI~ 5 ~HOP- N- KAP..T OTTO lUT~czN 5' I~NNII<. 3' o c. LANDSCAPIN~ PLAN .50 MAP SUR' /5- STAFF REPORT SITE PLAN REVIEW # 91-09 RETAIL BUILDING ( LAUNDROMAT ) APPLICANT: LEROY MILLER PROPERTY LOCATION: HIGHWAY 99 E, ( see map I ) ZONING: GENERAL COMMERCIAL (CG) COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL APPUCANT'S REQUEST: The applicant wants to develop a 3924 sq ft retail building ( laundromat ) see map 2 STAFF COMMENTS: BACKGROUND INFORMATION: 1. The property is zoned Commercial General; laundromats are uses permitted outright in the Commercial General District. 2. The applicant wants to develop a 3924 retail building on the property. Th~ 15roposed development uses only a portion of a parcel that has frontage onto Highway 99 E and Hardcastle Avenue. 3. The access management agreement between the Oregon Department of Transportation and the City of Woodburn developed affects this parcel. The proposed development uses only a portion of this parcel. While the current proposal does not extend to include roadway access to Hardcastle Avenue, further development of the site is to be expected and further access to Hardcastie Avenue should be assured. Parking The applicant provides 10 parking spaces which meets the required parking standards for this type of use. · [ I parking space per 200 sq ft of retail space ] 5. Landscaped yard A landscaped yard 5 feet in depth shall be provided in a Commercial General District on every lot adjacent to a street. V,~ f_y /xAop ! PROPOSED FIETAIL BUILDING 3.924 S.F. FUTURE DEVELOPMENT N 266.29 talc. 7C.27 (70.00_) SITE PLA^ 9 SITE PLAN REVIEW # 91-10 REAL ESTATE OFFICE ( FAIR WAY PLAZA ) APPLICANT: DENNIS MILLER PROPERT? LOCATION: FAIR WAY PLAZA, COUNTRY CLUB ROAD, ( see attached map I ) ZONING: COMMERCIAL GENERAL COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL REQUEST: APPUCANT WANTS TO DEVELOP A REAL ESTATE OFFICE ( see attached map 2 ) STAFF COMMENTS: A. BACKGROUND INFORMATION: 1. The applicant, Dennis Miller, wants to develop a 1456 sq ft office building. 2. The property ( approximately 4000 sq ft parcel ) is located within Fair Way Plaza commercial complex. 3. Th~ 15roperty is zoned Commercial General. Real estate office is permitted outright in the CG District. 4. Parking standards: Off-street parking shall be provided as required by the Ordinance ( Chapter 10 ) in the amounts not less than those listed below: -- one space per 500 square feet of gross floor area plus one space per two employees The applicant provides 8 parking spaces for a 1456 sq ft office building and meets the required parking standards. 5. Landscaping: ~ The applicant attached a landscaped plan as part of the ~ite plan review process ( see map 3 ). /5 V~AFi DAVID L. TRAPP & ASSOCIATES ENGINEERS & SURVEYORS P.O. Box 561 · 1235 Mt. Hood Avenue, Woodburn. Or ; O ~] 981-3181 15- /5 <2> __J STAFF REPORT SITE PLAN REVIEW CASE 91-06 Kmart Garden Shop /5 APPLICANT: Craig Gasser REQUEST: "We inten~l to modify the Garden Shop to allow a portion to be fully enclosed. The Kmart building has been approved and we request this modification also gain approval. Parking layout or parking requirements should not be affected." STAFF COMMENTS: 1. The addition to the Kmart complex consists of a 31' x 115'4" (approximately 3,565 sq ft) structure. 2. The original Kmart complex received approval from the planning commission in August, 1990. 3. The proposal is in conformance with city zoning standards. RECOMMENDATION: Staff recommends approval with the following conditions: 1. The site plan as submitted be observed when constructing the site. 2. Building permit approval is obtained. 4475 $. TIMI~R 1"I~IL OH. MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Ar-zoian. Building Inspector Building Activity for MAY, 1991 June 7, 1991 New Residence Value Multi Family Residential Adds & Airs Industrial Commercial Value Signs, Fences, Driveways Mobile Homes MAY 1989 No. Dollar Amt 15 $1,200,000 0 0 4 33,000 0 0 3 55,000 4 20,000 4 65,000 MAY 1990 No. Dollar Amt I $ 63,OOO 0 0 14 44,100 0 0 2 13,800 9 200 6 275,900 No. 4 52 12 2 1 8 7 MAY 1991 Dollar Amt $ 340,000 864,000 48,850 28,000 1,787,000 7,0OO 241,000 TOTAL: 30 $1,373,000 32 $ 400,000 87 $3,315,850 July i-June 30 Fiscal Year-to-Date $6.069.58~7 $17.065,350 Robert Arzoian Building Official RS:Ig BLDACT05.91