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Minutes - 05/13/1991 ~'-'._, ~,c. .-- COUNCIL MEETING MINUTES May 13, 1991 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 13,1991. 0004 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0014 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Park and Recreation Director Holly, Police Chief Wright, Finance Director Gritta, Library Director Sprauer, Deputy Recorder Tennant. 0021 MINUTES. JENNINGS/STEEN.... approve the Council minutes of April 22, 1991; accept the Library Board minutes of April 24, 1991, the RSVP Advisory Council minutes of April 8, 1991, the Downtown Association minutes of April 16, 23, & 30, 1991, and the Museum Advisory Committee minutes of April 17, 1991. The motion passed unanimously. 0030 JULY 4TH FIREWORKS COMMITTEE APPOINTMENTS. Mayor Kyser appointed Don Eubank as General Chairman of the Committee which consists of members from the Woodburn Comeback Campaign and the Kiwanis Clubs. He also suggested that the City contribute $500 towards the cost of fireworks. JENNINGS/STEEN.... accept the appointment of Don Eubank as General Chairman and Coordinator of the July 4th event. The motion passed unanimously. Don Eubank provided the Council with a copy of the letter being distributed throughout the community advertising the event and soliciting donations for fireworks. The committee's goal is to raise $5,000 which will provide a 45-50 minute fireworks display. The committee also proposes to coordinate a city-wide picnic on July 4th at Legion Park between the hours of 12:00 p.m. and 4:00 p.rn.. Page 1 - Council Meeting Minutes, May 13, 1991 1IT ..--,...-.. _..-. COUNCIL MEETING MINUTES May 13, 1991 TAPE READING 0191 LIBRARY EMPLOYEE OF THE YEAR. Ubrary Director briefly reviewed the accomplishments of Librarian Donna Melendez who has been named as the City's Library Employee of the Year. Donna Melendez has been employed by the City for approximately 12 years and currently serves as a Reference/Catalogue Ubrarian. 0249 CERTIFICATES OF APPRECIATION - CLEVELAND STREET TASK FORCE. Certificates of appreciation were awarded to Becky Piper and Sally Klien for their efforts in the formulation of the Cleveland Street local improvement district. Becky Piper and Sally Klien were present to accept the award from Councilor Jennings. 0292 The next Council meeting will be held on Tuesday, May 28th, 7:00 p.m., since the regular meeting date of May 27th is on a holiday. 0300 PROCLAMATIONS. Mayor Kyser proclaimed the week of May 20-24, 1991 as Public Works Week. He also proclaimed May 16-18, 1991 as the American Legion's Annual Poppy Sale dates for raising funds to help disabled and needy veterans. 0315 Public Works Director Tiwari reviewed the scheduled activities during Public Works Week. He invited the public to familiarize themselves with the work done by the Water, Wastewater, Street, Engineering, Community Development, and Transit divisions. The Transit division will also provide one week of free transit service to riders on the scheduled route. On May 24th, 3:00 p.m., the annual employee appreciation program will be held in the Council Chambers. 0452 LETTER FROM MUSEUM CENTURY CLUB. The Council reviewed the letter from Vance Yoder, Secretary of the Museum Board, soliciting membership into the Century Club. Funds raised by the Museum will allow for the purchase of the buildings which house the artifacts and provide for the continued support of the museum without involving taxpayer support. JENNINGS/STEEN.... expend $100 and City become a Century Club member. The motion passed unanimously. 0548 Barbara Lucas, 214 E. Clackamas Circle, briefly reviewed some of the West Hayes Street traffic problems experienced by residents of the area. A list of the concerns along with a petition was provided to the staff. She stated that this action has resulted in the formation of a committee consisting of concerned citizens, staff, and two Planning Commission members to draft a traffic mitigation plan. Page 2 - Council Meeting Minutes, May 13, 1991 ". --, .-... ..-. COUNCIL MEETING MINUTES May 13, 1991 TAPE READING 0643 PUBLIC HEARING - 1991-92 PROPOSED CITY BUDGET. Mayor Kyser declared the public hearing open at 7:24 p.m.. The purpose of the hearing was to receive input from the public on the proposed 1991-92 city budget which includes federal and state revenue sharing funds. Administrator Quinn reviewed the budget proposal which was approved by the Budget Committee. The composite rate for the City, County, and Fire District would not exceed $10.00 per $1,000 assessed valuation if a one-year operating levy is approved by the voters. Under the tax limitation measure, the City is required to levy taxes as in the past, however, the uncollectible taxes are substantially higher due to the reduction in actual taxes to be collected. Bill Costine, 1740 Rainier Rd, objected to the calculation method regarding taxes to be collected. He stated that the levy should be reflected as the actual amount to be collected by each jurisdiction rather than an inflated amount due to the unknown levies of the County and Fire District. Jim Pippert, 1420 Tierra Lynn, expressed concern regarding personnel cuts and the impact on remaining staff members in training those individuals to do the work. Len Kelley, Gatch Street, stated that he did not feel that the City had actually made budgetary cutbacks from current service levels. David Negrey, 2139 Camilla Way, questioned the formula for arriving at the estimated tax rates. He also stated that he felt the dollar amount is inflated . Administrator Quinn answered questions regarding the formula, personnel productivity, and the budgetary reductions within the tax supported funds. Mayor Kyser declared the public hearing closed at 7:43 p.m.. 1294 COUNCIL BILL NO. 1296 - ORDINANCE CALLING FOR SPECIAL OPERATING TAX LEVY IN THE AMOUNT OF $1.351.662 FOR FISCAL YEAR 1991-92. Council Bill 1296 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council bill 1296 passed unanimously, Mayor Kyser declared the bill duly passed with the emergency clause. 1405 COUNCIL BILL NO. 1297 - RESOLUTION GRANTING SITE PLAN Approval IN CASE #91-01 (STONEHEDGE APARTMENT COMPLEX) AND REMOVING A CONDITION PREVIOUSLY IMPOSED BY THE PLANNING COMMISSION. Councilor Hagenauer introduced Council Bill 1297. The staff advised the Council that this bill did remove the road requirement in its entirety. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1297 duly passed. Page 3 - Council Meeting Minutes, May 13, 1991 I1r -~ -- .~,- COUNCIL MEETING MINUTES May 13, 1991 TAPE READING 1445 COUNCIL BILL NO. 1298 - RESOLUTION RECORDING WEED ABATEMENT LIENS (abatements during calendar year 1990). Administrator Quinn advised the Council that Ivan Kuznetsov, tax account #92040- 161, recently paid the abatement fee due to the City. JENNINGS/HAGENAUER.... remove Ivan Kuznetsov from the list of abatements within Section 1. The motion passed unanimously. Council Bill 1298 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1298 duly passed. 1519 COUNCIL BILL NO. 1299 - RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF PROPERTY LOCATED IN THE SOUTHEAST QUADRANT OF INTERSTATE 5. Councilor Hagenauer introduced Council Bill 1299. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1299 duly passed. The hearing will be scheduled for June 10, 1991. 1556 COUNCIL BILL NO. 1300 - RESOLUTION CERTIFYING ELIGIBILITY OF THE CITY TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 1991- 92. Council Bill 1300 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1300 passed unanimously. Mayor Kyser declared the bill duly passed. 1590 COUNCIL BILL NO. 1301 - RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING DURING FISCAL YEAR 1991-92. Council Bill 1301 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1301 duly passed. 1620 RECOMMENDATION REGARDING HNO PARKING" ON HAH STREET. Public Works Director Tiwari stated that the "No Parking" recommendation would apply to the south side of 'WI Court. In this particular area, some of the residents on 'WI Court do not have off-street parking available. However, parking could be prohibited on both sides of the street since the street is only 20 feet wide. Page 4 - Council Meeting Minutes, May 13, 1991 Ilr .....,..."., .- COUNCIL MEETING MINUTES May 13, 1991 TAPE READING JENNINGS/FIGLEY.... accept the staff recommendation with the provision that if the parking restriction does not work, then prohibited parking be on both sides of the street. The motion passed unanimously. 1756 CLAIMS FOR THE MONTH OF APRIL 1991. SIFUENTEZ/FIGLEY.... approve voucher checks #5050 - #5448 issued during the month of April 1991. The motion passed unanimously. 1796 Councilor Steen questioned the status of the petition regarding the Hayes Street traffic situation. Mayor Kyser stated that the petition is being handled at the Planning Commission level. 1833 Councilor Figley stated that she would be out of town during Public Works week, however, she did express her appreciation to the Public Works staff for the quality of work provided to the City. 1861 Councilor Jennings briefly commented on the construction in progress at the new K-Mart site. 1892 Councilor Sifuentez stated that she had recently received a compliment from former Park Board member David Vancil regarding the improvements in park maintenance. 1932 Mayor Kyser requested Councilors to contact him if they are going to attend the mediation session. 1936 EXECUTIVE SESSION. JENNINGS/HAGENAUER.... adjourn to executive session as authorized under ORS 192.660 (1)(d). The motion passed unanimously. The meeting adjourned to executive session at 8:03 p.m. and reconvened at 8:20 p.rn.. 1945 COUNCIL BILL NO. 1302 - RESOLUTION AUTHORIZING EXECUTION OF POLICE ASSOCIATION CONTRACT. Council Bill 1302 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1302 passed unanimously. Mayor Kyser declared the bill duly passed. Page 5 - Council Meeting Minutes, May 13, 1991 I1r COUNCIL MEETING MINUTES May 13, 1991 TAPE READING 2011 Councilors were reminded of the invitation from the Eagles to attend a dinner on May 18th at 7:00 p.m.. 2051 Councilor Hagenauer questioned the potential lease of Centennial Park to a local farmer. Administrator Quinn stated that his staff would research the possibility of entering into a lease agreement. 2110 ADJOURNMENT. The meeting adjourned at 8:25 p.m.. APPROVED i3 Fred W. Kyser, Mayor ATTEST 11~~ Mary T nant, Deputy Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, May 13, 1991 lIT