Minutes - 05/28/1991
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COUNCIL MEETING MINUTES
May 28, 1991
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MAY 28,1991.
0004 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser
presiding.
0016 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kyser
Figley
Galvin
Hagenauer
Jennings
Sifuentez
Steen
Present
Present
Present
Present
Absent
Present
Present
Staff Present:
City Administrator Quinn, City Attorney Shields, Public Works Director Tiwari,
Community Development Director Goeckritz, Finance Director Gritta, Library
Director Sprauer, Police Lt. Null, Deputy Recorder Tennant.
0023 MINUTES.
FIGLEy/SIFUENTEZ.... approve the Council minutes of May 6, 13, and 20, 1991;
and accept the Comeback Campaign minutes of May 14, 1991 as presented. The
motion passed unanimously.
0034 POLICE DEPARTMENT OPEN HOUSE.
Lt. Null invited the Council to the department's 4th annual Open House on
Saturday, June 8th, between 10:00 am and 2:00 pm.
0050 CHAMBER OF COMMERCE REPORT.
AI Hilderbrand, representing the Woodburn Chamber of Commerce, reminded the
Council of an upcoming luncheon forum on June 3rd to be held at the Elk's lodge.
He also invited the Council to participate in the activities being held during the
Founder's Day celebrations at Settlemier House on June 15th and 16th.
0108 PUBLIC HEARING - VACATION OF W. HAYES STREET PUBLIC RIGHT OF
WAY.
Mayor Kyser declared the public hearing open at 7:05 p.m..
Public Works Director reviewed the staff report and located the area proposed to
be vacated on a map of the area. The property is currently an unpaved, 60 foot
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COUNCIL MEETING MINUTES
May 28, 1991
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dedicated public right-of-way which extends approximately 450 feet in length, and
is located west of Barclay Square apartments. The staff recommended that the
City retain a 60 foot utility easement over the area to be vacated and require a 70
foot right-of-way to be dedicated on another portion of the property as a
replacement to the existing right-of-way to accommodate future transportation
plans relating to the extension of Stacy Allison Way.
0282 Jim Pippert, 1420 Tierra Lynn, questioned the status of existing water and sewer
mains in the right-of-way proposed to be vacated.
Director Tiwari stated that the City would retain easements within the right-of-way.
When the property is vacated, the City transfers the property back to the property
owners and when property is dedicated, the City does not pay the property owner
for the value of the property.
The Council was informed that there were no written objections to the proposed
vacation. Additionally, the notices required by state law were published in the
local newspaper and posted in the affected area.
The public hearing was declared closed at 7: 14 p.m..
SIFUENTEZlFIGLEY.... authorize the staff to prepare an ordinance for presentation
to the Council to vacate the property. The motion passed unanimously.
0413 COUNCIL BILL 1303 - RESOLUTION AUTHORIZING CONTRACTUAL
AGREEMENT WITH HARRIS & EIDE. CPA. FOR AUDIT SERVICES THROUGH
FISCAL YEAR ENDING JUNE 30. 1993.
Council Bill 1303 was introduced by Hagenauer. The bill was read by title only
since there were no objections from the Council. On roll call vote for final
passage, Council Bill 1303 passed unanimously. Mayor Kyser declared the bill
duly passed.
0452 COUNCIL BILL 1304 - RESOLUTION AUTHORIZING CONSULTING
AGREEMENT WITH HENDERSON. YOUNG & COMPANY. INC. FOR SYSTEM
DEVELOPMENT CHARGES.
Council Bill 1304 was introduced by Councilor Hagenauer. The bill was read by
title only since there were no objections. On roll call vote for final passage,
Council Bill 1304 passed unanimously. The Mayor declared the bill duly passed.
0476 REQUEST FROM MARION COUNTY - ESTABLISHMENT OF SATELLITE
OFFICE FOR COUNTY BUILDING DEPARTMENT ACTIVITIES.
Administrator Quinn stated that the Marion County Building Department plans to
establish a satellite office in Woodburn to serve the needs of city and county
residents who utilize the County's Building inspection program. The County has
proposed locating their office in City Hall and has verbally agreed to construct
office space in the basement. If the Council approves of the proposed concept,
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the staff will negotiate an rental agreement with the County and it will be submitted
to the Council for approval.
Don Woodley, County Building Official, briefly reviewed the construction work
which would be required in the basement before his staff members could occupy
the proposed office space.
It was the consensus of the Council to allow the County Building Department to
establish a satellite office in the basement.
0648 BID AWARD - WATER PIPE AND FITTINGS.
Public Works Director Tiwari stated that the new pipe would replace lead jointed
pipe located between Gatch Street and Hwy. 99E along Hardcastle Avenue.
HAGENAUER/FIGLEY ... accept the low bid from Pacific States Cast Iron Pipe in
the amount of $21 ,450.00 for ductile iron pipe, and the low bid from Pacific Water
Works Supply in the amount of $6,100.00 for iron fittings and valves. The motion
passed unanimously.
0767 BID AWARD - ASPHALT OVERLAY ON UMPQUA ROAD.
Bids for the improvement of Umpqua Road were received from the following
contractors: North Santiam Paving, $68,100.59; Parker Northwest Paving,
$69,793.95; Morse Brothers, $75,171.50; and D & 0 Paving, $84,728.50.
Director Tiwari recommended acceptance of the low bid which was 3% higher
than the engineer's estimate. The cost of the overlay will be funded through State
Revenue Sharing and City gas tax funds.
HAGENAUER/FIGLEy.... award the bid to North Santiam Paving in the amount of
$68,100.59. The motion passed unanimously.
0834 Administrator Quinn advised the Council that the Cable TV Advisory Board will
meet on June 5, 1991, 7:00 p.m., to begin their review of the Cable TV franchise.
0860 Ismael Villastrigo, 481 Bradley, provided the Council with information on the
Habitat for Humanity organization which provides low income families with the
opportunity to help build their own home. The organization has built several
homes in Mt. Angel and has recently started to build a home on S. Front Street.
In order to reduce the monetary costs involved in obtaining the necessary building
permits, he requested support from the Council to waive some or all of the
connection and building permit fees. He also suggested that the City donate any
property which may be available for placement of a future home to a needy family.
He briefly reviewed the criteria used by a selection committee and contractual
language pertaining to upkeep and resale of the property.
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1340 Mayor Kyser advised the Council that ballots would be mailed by the County
Elections office on June 10th. He suggested that the PAC informational flyers be
distributed June 7th through June 9th.
1407 ADJOURNMENT.
The meeting adjourned at 7:48 p.m..
APPROVED :;t /W.t1 tr ) ~
Fred W. Kyser, Mayor
ATTEST 1'1~ ~
Mary T ant, Deputy Recorder
City of Woodburn, Oregon
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