Index - 1991
DECEMBER 9, 1991, CO NT.
expire 12/94 - motion to approve appointments -
passed
RSVP Program presentation by Director Harvey.
Review of past and future activities. Stressed
need to have full time assistant to carry out this
program.
Mayor Kyser read invitation to annual banquet
of the Chamber of Commerce on 12/11.
Introduction of new Chamber President, Cleo
Roberts at 12/18 meeting
GARBAGE RATE FRANCHISE INCREASE -
United Disposal is requesting increase of 17%
Staff report regarding rates by City Administrator
Childs
Council Bill 1353 - Resolution granting garbage
collection rate increase - passed
Council Bill 1354 - Ordinance amending
Ordinance 1651 (Solid Waste Management
Ordinance) to increase the franchise fee
effective 1/1/92 - passed
Council Bill 1355 - Resolution adjusting water and
sewer rates for the year 1992 - passed
Council Bill 1356 - Resolution authorizing
execution of a contract with Oregon Department
of General Services Purchasing Division -
passed
Bid Results Ubrary book protection
surveillance system - to KNOGO
Temporary liquor license approval
recommendation - Shop 'N Kart - approved
Wastewater Discharge Load Limit for North
Marion Fruit Processing Co. - Staff report by
Public Works Director Tiwari - motion to accept
staff recommendation passed
Adjournment 8:17 p.m.
I
OCTOBER 28, 1991, CONT.
NOVEMBER 12, 1991 -
SPECIAL COUNCIL MEETING
DECEMBER 9, 1991
--
complete. Storm Drain installation relating to K-
Mart/Bi-Mart almost complete, leaving only the
bore under the railroad yet to be done
Industrial Pre-Treatment Non Compliance Notice
- review of DEQ report by Public Works Director
Tiwari
Congratulations to Councilor Sifuentez on being
named BPW Woman of the Year
Adjournment - 7:34 p.m.
Council Minutes of October 28, 1991 - approved;
Planning Commission minutes of October 24,
2992, Recreation and Parks Board minutes of
October 19, 1991 and Library Board minutes of
October 23, 1991 - accepted
Invitation to Finance/Municipal Court Open
House on Friday, November 15th.
Cable lV Advisory Committee meeting -
November 13, 1991
Chamber of Commerce Report - Annual
Chamber Board Retreat, November 19, 1991;
Chamber business meeting, November 21, 1991
Chamber forum, November 20, 1991
Council Bill 1348 - Resolution Authorizing
Submittal of the Property Tax Financial needs
Report to Marion County - passed
Council Bill 1350 - Ordinance Establishing an
Administrative Fee for Processing Marion
County Building Permits - passed
Oregon State Highway Department Presentation
- Traffic Issues
Removal of Tree Within Public Right-of-Way -
Motion to grant property owner permission to
remove tree at 1164 N. Third St., at owner's
expense - passed
Adjournment 7:24 p.m.
Council meeting minutes of November 25, 1991 -
approved; Planning Commission minutes of
November 14, 1991, Library Board minutes of
November 18, 1991 - accepted
APPOINTMENTS AND ANNOUNCEMENTS -
Cancellation of 12/23 Council meting, Cable lV
Advisory Board - 12/19, Budget Committee -
1/7/92.
Mayor Kyser recommended appointments of
Mary Schultz and Flurry Stone to Budget
Committee with terms to expire 12/94 - and
Alma Grijalva, Steve Thorson and Jose Lara to
Cable lV Advisory Committee with terms to
'IT
-
OCTOBER 14 1991 - CONT.
Council Bill 1343 - Resolution Entering into
Agreement With State Department of
Transportation for 1991-92 Annual Operating
Assistance Grant - passed
Council Bill 1344 - Resolution Entering into a
Computer Software Agreement with New World
Systems Corp. for Enhanced 9-1-1 Computer-
Aided Dispatch - tabled until next meeting
Acceptance of Easement - Grace Village Site -
motion to accept easement as recommended -
passed
Payment of Claims for the Month of August,
1991 - approved
Adjournment - 7:40 p.m.
OCTOBER 28, 1991
Council minutes of October 14, 1991 -
Approved; Museum Advisory Committee
minutes of October 19, 1991 - Accepted
Meetings Scheduled: Budget Committee - Nov.
12, 1991; City Council meeting rescheduled -
Nov. 12, 1991; Cable TV Advisory Board - Nov.
13, 1991 ; Woodburn Comeback Campaign First
Birthday Celebration, Nov. 7, 1991; Chamber of
Commerce - Series of Human Resource
meetings for local employers - beginning Nov.
5, 1991
Council Bill 1344 - Resolution Entering into a
Computer Software Agreement with New World
Systems Corp for Enhanced 9-1-1 Dispatch -
passed
Council Bill 1346 - Resolution Entering into a
Hardware Maintenance Contract with Personal
Touch Computing for General City Computer
Equipment - passed
Council Bill 1347 - Resolution Authorizing
Transfer of Operating Contingency Funds -
passed
Contract Approval - Highway 24/Woodland
Avenue Survey Work - Motion to accept the
recommendation of staff and authorize contract
with DeHass & Assoc - passed
Councilor Jennings - Motion to require all City
Departments, Including 9-1-1 Center, to use
authorized City letterhead when corresponding
with other agencies or potential contractors -
passed
Site Plan - Eagles Lodge Addition - No action
taken by Council
Public Works Department - Progress Report -
re: construction projects - 1-5/Woodland Ave.
completion and sanitary sewer bore is 40%
'If
-,
SEPTEMBER 23, 1991, CONT.
Site Plan Review - Modular Classroom for Head
Start Program - Council advised that the
Planning Commission had approved placement
of modular classroom for Head Start Program
on property owned by First Presbyterian Church
Water and Sewer Connection Fee Payment RE:
Habitat for Humanity Project - Motion - sewer
and water connection fees for this home be
paid for thru sewer and water operating funds -
passed
Wal-Mart Project report - contracts with City
have been signed, but building permits not yet
obtained by company
Adjournment - 8:07 p.m.
OCTOBER 14, 1991
Council meeting minutes of September 23, 1991
and Workshop minutes of September 25, 1991-
approved; Planning Commission minutes of
September 26, 1991, Ubrary Board minutes of
September 25, 1991, and Museum Advisory
Committee minutes of September 18, 1991 -
accepted
PROCLAMATION. COMMUNITY HEALTH
CENTER WEEK - October 14 - 18, 1991
PUBLIC HEARING - Continuation of hearing on
appeal of Planning Commission Road
Requirement - Peter Cam Subdivision #91-02 -
Hearing closed at 7:17 p.m. - Motion to accept
the report of the Planning Commission on this
issue - passed
PUBLIC HEARING Transportation
Development Program - Review of staff report
by Public Works Manager Rohman - hearing
closed at 7:26 p.m.
Uquor Ucense Application - Change of
Ownership La Petite Deli - Police Chief Wright
recommended approval of the restaurant and
package store liquor licenses submitted by L.
Boyce - motion to approve license - passed
Council Bill 1340 - Resolution Amemding
Resolution 1046 to Allow for Parking of
Employee and Resident Vehicles in Parking Lot
Adjacent to Post Office - passed
Council Bill 1341 - Resolution Entering into a
Contract with City/County Insurance Services
Trust for General Uability and Automobile
Uability Insurance - passed
Council Bill 1342 - Resolution Approving the
Revised Transportation Development Program -
passed
....
._~
SEPTEMBER 13, 1991
SPECIAL MEETING, CONT.
Employment Decision Re: City Administrator -
offer of employment extended to Christopher
Childs, who in turn accepted the position -
Motion to authorize the employment of
Christopher Childs as City Administrator
effective November 1, 1991 - passed
Adjournment - 5:54 p.m.
SEPTEMBER 25. 1991
COUNCIL WORKSHOP - Report from Marion
County Commissioner Herr re: property tax
relief
Adjournment - 7:40 p.m.
SEPTEMBER 23, 1991
Council minutes of September 9, 1991 and
special Council minutes of September 13, 1991
- approved; Planning Commission minutes of
August 22 and September 12, 1991 - accepted
Letter of resignation from Cable TV Advisory
Committee member - Barbara Lucas
Letter of Commendation RE: Police Officer
James Seeley - from Marion County Sheriff's
office, for aid and cooperation in clearing hit &
run accident and locating suspect.
Council workshop scheduled for September 25,
regarding the 1991-92 property tax bills
Dedication of West Woodburn Park to be held
on October 5.
PROCLAMATION DISABILITY
EMPLOYMENT AWARENESS MONTH -
October, 1991
Appointments to Cable TV Advisory Committee -
Alma Grijalva and Uoyd Wilson - passed
PUBLIC HEARING -Appeal of Planning
Commission Road Requirement Condition - Pete
Cam Subdivision #91-02 - Hearing declared
continued until next Council meeting.
Acceptance of storm drain easement on Blain
Street - motion to accept easement from Graf's
- passed
Railroad Crossing Improvement Priorities -
review by staff of recommendations - motion to
accept staff recommendation - passed
Request for Public Hearing on Transportation
Development Plan - motion to set public hearing
for October 14, 1991 - passed
Council Bill 1440 - Resolution Authorizing
Transfer of Appropriations within a Fund During
Fiscal Year 1991-92 - passed
Council Bill 1441 - Resolution Accepting An
Easement Across the Southern Pacific Tracks
for a Storm Drain Pipe - passed
iT
SEPTEMBER 9, 1991, CONT.
SEPTEMBER 13, 1991
SPECIAL COUNCIL MEETING
-.,
PROCLAMATION - CONSTITUTION WEEK -
September 17-23, 1991
Chamber of Commerce Report - Chamber
Forums to be held on Wednesdays. Reminder
of Farmfest activities - Parade on Sept 21 and 3
day event beginning September 27.
Council Bill 1336 - Ordinance Establishing
System Development Charges for Water, Sewer
and Park & Recreation Facilities - passed
Council Bill 1337 - Resolution Setting the
Amounts of System Development Charges -
passed
Council Bill 1338 - Resolution Awarding a Co
Contract on Construction of A Storm Drain from
Willow Avenue to Senecal Creek - passed
Appointment of City Recorder - Mayor Kyser
requested Council consent to the appointment
of Mary Tennant - Motion to approve the
appointment of Mary Tennant as City Recorder -
passed
Council Bill 1339 - Resolution Reclassifying
Salary Ranges for Certain City Employees and
Modifying Range/Step System for Future
Executive Management Employees - passed
Bid Award - 9-1-1 Radio Console - to Moducom,
Inc. - passed
Approval of Claims for Month of July, 1991 -
passed
EXECUTIVE SESSION - 7:48 p.m. - To
discuss employment of a City Administrator -
review of employment applications of five
finalists for the position.
Return to regular session - 8:25 p.m.
Adjournment - 8:37 p.m.
EXECUTIVE SESSION - 5:02 P.M. - To discuss
legal rights/duties of a public body with regard
to pending litigation with Pacific Northwest
Development Company
Return to Special Council meeting - 5:04 p.m.
Final Settlement Pacific Northwest
Development Company - Motion to direct James
Carter, the Attorney representing City to execute
final settlement documents - Authorize the City
to pay one half of the final settlement amount
not to exceed $22,500.00 - passed
EXECUTIVE SESSION - 5:05 p.m. - To discuss
consideration of employment of City
Administrator. Council Interviewed Christopher
Childs for the Position of City Administrator
Return to Special Council meeting - 5:50 p.m.
~
---.
AUGUST 26 1991, CONT.
Council Bill 1331 - Resolution Authorizing
Execution of Agreement in Ueu of A Local
Improvement District (LID) for Construction of
Certain Sewerage Improvements Near 1-5 -
passed
Council Bill 1332 - Resolution Authorizing
Parking Time Umitations and Establishing A
Loading Zone in Selected Areas within the
Central Business district - passed
Council Bill 1333 - Ordinance Amending
Ordinance 1807 Regarding Setback Distances
of Fences on Corner Lots - passed
Contract Award - 1-5 Sewer Une Bore and Pump
Station Wet Well Installations - to Pipe Tech, Inc.
Contract Award - West Woodburn Sewage
System Pump Station and Force Main - to Kizer
Excavating
Council Bill 1334 - Resolution Authorizing City to
Execute an Amendment to a Contract with
CH2M Hill for Professional Services - passed
Council Bill 1335 - Resolution Entering Into a
Cooperative Agreement with the State of
Oregon and Wal-Mart Stores, Inc. for Traffic
Signal Installation at Hwy 214/Evergreen Rd -
passed
Acceptance of Easement on Settlemier St. Near
Settlemier Park - Motion to accept easements
form Montgomery's and Shirley's - passed
Acceptance of Easements - Industrial Park -
Motion to accept water and sewerline easement
from Bagley, Johnson & Hammond - passed
Sale of Surplus Property - Clarifier Systems -
Motion to accept bid to purchase clarifier
systems as recommended by staff - passed
Annual City Investment Report - Informational
report by Finance Director Gritta
Adjournment - 8:50 p.m.
AUGUST 28, 1991
EXECUTIVE SESSION To consider
employment applications for the position of City
Administrator
Adjournment - 8:41 p.m.
SEPTEMBER 9, 1991
Council Minutes of August 26, 1991, changed to
reflect change in roll call - then approved;
Executive Session minutes of August 28, 1991
- approved; Park & Recreation Board minutes of
August 13, 1991, Library Board minutes of
August 21 , 1991 and Museum Advisory
Committee minutes of August 14, 1991 -
accepted.
1fT'
AUGUST 12, 1991, CONT.
AUGUST 12, 1991
AUGUST 15, 1991
SPECIAL COUNCIL MEETING
AUGUST 26, 1991
-
Discussion of Transportation Planning Project
Oregon Uquor Control Commission Six Month
Compliance Plan Review - Lt. Null
EXECUTIVE SESSION - Council met in
Executive Session to conduct deliberations with
persons designated by the governing body to
negotiate real property transactions - Park
Director Holly discussed proposal to purchase
park property
Consideration of Council Bill 1328 - Resolution
Authorizing Execution of a Development
Agreement for the Construction of Certain
Public Improvements - passed
Council meeting minutes of July 29, August 12
and 15, 1991 - approved; Park Board minutes
of July 16, 1991 - accepted
Chamber of Commerce report - reminder of AG
Tour on 8/27 and Golf Tournament on 9/7
PUBLIC HEARING - Supplemental Budget for
Fiscal Year 1991-92
PUBLIC HEARING - Wastewater Infrastructure
Improvements
INFORMATIONAL PUBLIC HEARING -System
Development Fees
Council Bill 1330 - Ordinance Authorizing Loan
from the State of Oregon Special Public Works
Fund for Infrastructure Improvements Near 1-5 -
passed with emergency clause
PUBLIC HEARING - Zoning Ordinance Re:
Corner Lots - Staff Report and Planning
Commission recommendation to allow 13 foot
setback on fences constructed on corner lots,
but not within the public right-of-way and limit
fence in vision clearance area to 30 inches in
height
Council Bill 1326 - Ordinance Amending the
Ordinance 1616 (Nuisance Ordinance)
Requiring Toilet Facilities on Construction Job
Sites - passed with emergency clause
Council Bill 1329 - Ordinance Adopting
Supplemental Budget for Fiscal Year 1991-92 -
passed
Council Bill 1330 - Ordinance Authorizing Loan
From the State of Oregon Special Public Works
Fund for Infrastructure Improvements Near 1-5 -
passed
""
-
JULY 22, 1991 - CONT.
Motion to authorize City Attorney to contact
HUD and advise them that the City will
cooperate by agreeing to individual interviews
provided that the City Attorney is present at the
interviews, dates and times. to be mutually
agreed upon - passed
Approval of Claims for June 1991 - passed
Adjournment - 8:54 pm
JULY 29, 1991 - WORKSHOP
Workshop to discuss System Development
Charges. Report and review by Public Works
Director Tiwari and Don Gainer, a consultant
representing Henderson, Young & Co.
AUGUST 12, 1991
Council meeting minutes of July 22, 1991 -
approved. Planning Commission minutes of
July 25, 1991, Downtown Association minutes of
July 23, 1991 and Ubrary Board minutes of July
24, 1991 - accepted.
Farmworker Housing Development Corporation
Report
Regional Fuels Tax Meeting scheduled for
Tuesday,August27,1991
Chamber of Commerce Report -Ag Tour
scheduled for August 27, 1991 and Annual Golf
Tournament scheduled for September 7, 1991
Council Bill 1326 - Ordinance Amending
Ordinance 1616 (Nuisance Ordinance) - Bill to
be brought back at next regular meeting
Council Bill 1327 - Resolution Authorizing
Preparation and Execution of Land Sale
Contract with Robert Sawtelle for Purchase of
Museum Buildings - passed
Acceptance of Storm Drain Easement Along
Elm Street - passed
Acceptance of Easement for Sewer Pump
Station - Pioneer Trust Bank - passed
Acceptance of Easement for Sanitary Sewer
Une - Pioneer Trust Bank - passed
Acceptance of Storm Drain Easement from
Portland General Electric - passed
Bid Award - Pickup for Water Department - to
Hershberger Motors - passed
Funding Sources for West Woodburn Pump
Station Replacement and Sewer Une
Construction Project - motion to authorize staff
to proceed with continuing the necessary
negotiations with State officials and benefitted
property owners - passed
EXECUTIVE SESSION - 7:35 - Back to regular
session - 7:55 p.m.
'n"
"-"'''1
JULY 8, 1991, CONT.
negotiate an increase in the Economic
Development grant/loan funds - passed
Motion to postpone contract award for the 1-5
sanitary sewer pump station - passed
Workshop to be held on July 29th to discuss
system development charges.
Museum Status Report - motion to enter into
agreement with Robert Sawtelle for purchase of
buildings and enter into good faith agreement
with Museum Board for the responsibility of
raising sufficient funds - passed
Adjournment - 8:03 pm
JULY 22, 1991
Council Meeting minutes of July 8, 1991 -
approved; Park Board Minutes of June 18,
1991, Planning Commission Minutes of June 27,
1991, and Downtown Association minutes of
July 16, 1991 - accepted
Council workshop on System Development fees
scheduled for July 29th
Council of Governments canceled the Regional
Fuels Tax meeting and to reschedule.
PRESENTATION of placque to Lt Don Eubank
for leadership in coordinating July 4th Activities.
Also to the 5 Cadet Explorers who have been
helping throughout the community
Woodburn Comeback Campaign Report
Council Bill 1321 - Resolution Authorizing Storm
Drain Une Agreements - passed
Council Bill 1322 - Resolution Authorizing
Interdepartmental Borrowing of Funds - passed
Council Bill - Resolution Establishing a 401 (A)
Money Purchase Plan and Trust - passed
Council Bill 1324 - Resolution Entering into
Agreement with Salem Area Mass Transit
District for STF-8 Funding During Fiscal Year
1991-92 - passed
Council Bill 1325 - Resolution Authorizing
Execution of A Memorandum of Agreement with
AFSCME re: a Four-Ten Work Schedule - failed
Request to close First Street between Garfield &
Front to hold Crazy Days activities - passed
Request to use Ubrary Park for Community
Health Fair - passed
Acceptance of Easement - Nazarene Church -
passed
EXECUTIVE SESSION - To discuss litigation re:
Pacific NW Development Co. and HUD Case
No. 10-91-0146-1
Adjourn Executive Session and return to
Regular Session at 8:42 p.m.
JULY 22, 1991
11"
-,
JUNE 24, 1991, CONT.
Motion to authorize extension of City's liability
insurance coverage for events scheduled on
July 3 & 4, 1991 - passed
Bid Award - Abandonment of Well #6 - motion
to award contract to Schneider Equipment Inc -
passed
Acceptance of Utility Easement west of
Nazarene Church, needed to construct
improvements to storm drain - motion to accept
utility easement from Darlene Mahan and
authorize payment - passed
EXECUTIVE SESSION - motion to table
session until July 8, 1991 - passed
Approval of claims for May, 1991 - passed
Adjournment - 8:27 pm
JULY 8, 1991
Council minutes of June 24, 1991 - approved;
Library Board minutes of June 26, 1991 ,
accepted, Budget Committee meeting
scheduled for July 22, 1991
Council Bill 1314 - Resolution Authorizing
Second Addendum Agreement with Pogolowitz
& Associates for Administration of Housing
Rehabilitation Grant - passed
Council Bill 1315 - Resolution Authorizing
Addendum Agreement with Pogolowitz &
Associates for Administration of Rental
Rehabilitation Program - passed
Council Bill 1318 - Resolution Authorizing
Computer Software Consultant Agreement -
passed
EXECUTIVE SESSION - 7:10 - To consider
records pertaining to litigation re HUD
REGULAR SESSION RECONVENED -7:18 pm
Motion to reject proposed HUD agreement as
presented - passed
Council Bill 1319 - Resolution Entering into
Contractual Services Agreement with Alexander
& Alexander as Insurance Agent of Record -
passed
Council Bill 1320 - Resolution Authorizing
Agreement with MWV Council of Governments
for Reapportionment Data Services - passed
Council Bill 1321 - Resolution Authorizing Storm
Drain Une Agreement - motion to table until next
meeting - passed
Bid Award - Woodland Avenue Street
Improvement - to Kizer Excavating - passed
Authorization to Negotiate for Additional
Economic Development Funds - Motion to
authorize Mayor and Public Works Director to
"..
-
JUNE 10, 1991, CO NT.
Motion to approve transit bus route changes -
passed
Adjournment - 7:30 pm
June 24, 1991
Council Minutes of June 10, 1991 - approved;
Park & Recreation Board minutes of April 8 & 23
and May 8, and Downtown Association minutes
of June 4 & 11 - accepted
Chamber of Commerce Report re: Founder's
Day Status Report - 1991 Summer Music
Games
Public Hearing - Continuation of Hearing on
Annexation Comprehensive Plan and Zone Map
Amendment of Property Located Near 1-5. Staff
requested it be removed from agenda - Hearing
Closed. Motion to remove - passed
Public Hearing - Comments on Selection
Process for a New City Administrator
Council Bill 1311 - Resolution Authorizing
Appropriation Transfers During Fiscal Year
1990-91 - passed
Council Bill 1312 - Ordinance Adopting Budget
for Fiscal Year 1991-92, Levying Taxes, and
Making Appropriations - passed
Council Bill 1313 - Resolution Authorizing
Interdepartmental Borrowing of Funds for Fiscal
Year 1990-91 to Be Repaid in Fiscal Year 1991-
92 - passed
Council Bill 1314 - Resolution Authorizing
Second Addendum Agreement with Pogolowitz
& Associates for Housing Rehabilitation
Program - passed
Council Bill 1315 - Resolution Authorizing
Addendum to Memorandum with Pogolowitz &
Associates for Administration of Rental
Rehabilitation Grant - passed
Council Bill 1316 - Ordinance Adopting
Personnel Policy & Procedure Manual - passed
Council Bill 1317 - Resolution Authorizing
Compensation Plan for Non-Union Employees -
passed
Council Bill 1318 - Resolution Authorizing
Agreement With Terry Richardson for Computer
Software Consulting Services - motion to table
until July 8, 1991 - passed
Stormwater Project Update Highway
214!progress Way
Appointment of Insurance Agent of Record -
motion to designate Alexander & Alexander as
Agent of Record - passed
-
-
MAY 28,1991, CO NT.
Bid Award - Asphalt Overlay on Umpqua Road -
motion to award bid to North Santiam Paving -
passed
Cable TV Advisory Board meeting 6/5/91, to
review Cable TV franchise.
Information presented re Habitat for Humanity
organization which provides low income families
to help build their own home.
Adjournment - 7:48 p.m.
JUNE 10, 1991
Minutes - Council meeting minutes of 5/28/91 -
approved; Ubrary Board minutes of 5/22/91,
Planning Commission minutes of 5/9 and
5/14/91, Downtown Association minutes of
6/4/91, and Woodburn Fire District minutes of
4/9 and 5/21/91 - accepted
Letter of Resignation from City Administrator
Quinn effective June 28, 1991.
Farewell Open House for Mike Quinn - 6/27/91
PROCLAMATION - FLAG DAY - 6/14/91
Founder's Day Activities - 6/14-6/15/91
Woodburn Comeback Campaign - Committee
Report re Neighborhood Watch programs
PUBLIC HEARING - Annexation, Zone Map
Amendment and Comprehensive Plan
Amendment (1 n acres adjacent to 1-5 and
South of Highway 214) - After explanation and
discussion - motion to continue Public Hearing
on 6/24 - passed
Council Bill 1305 - Ordinance Reclassifying
Property on East Cleveland Street from RS to
Public Use - passed
Council Bill 1306 - Ordinance Vacating an
Existing Public Right-of-Way to Realign the
Street in a North-South Direction and Accepting
a Utility Easement - passed
Council Bill 1307 - Resolution Authorizing Police
Mutual Aid Agreement - passed
Council Bill 1308 - Resolution Appointing Fred
Kyser as Administrator Pro-Tem - passed
Council Bill 1309 - Resolution Establishing
Procedures for the Hiring of a new City
Administrator - passed
Council Bill 131 0 - Resolution Authorizing Lease
Agreement with Marion County for County
Building Inspection Office - passed
Capital Improvement Project Listing
Modifications - Public Works Director Tiwari
requested modification in area of Water and
Wastewater - motion to accept modifications -
passed
MAY 13,1991, CONT.
MAY 20, 1991 - SPECIAL MEETING
MAY 28, 1991
-
Side, that due to narrowness of street parking
should be prohibited on both sides of street. -
motion to prohibit parking on both sides of
street if one side parking restrictions do not
work - passed
Claims for the Month of April, 1991 - Motion to
pay claims for the Month of April, 1991 - passed
EXECUTIVE SESSION - Adjourn to session at
8:03 p.m. and reconvened at 8:20 p.m.
Council Bill #1302 - Resolution Authorizing
Execution of Police Association Contract -
passed
Adjournment - 8:25 p.m.
Special Meeting to discuss Liquor License
Application - Izzy's Restaurant - motion to
approve licence - passed
Council meeting minutes of 5/6,13 and 20, 1991
- approved; Comeback Campaign minutes of
5/14/91 - accepted
Police Department Open House - 4th Annual
Open House - 6/8/91.
Chamber of Commerce report - Founder's Day
celebration at Settlemier House, 6/15-6/16;
Luncheon Forum - 6/3 at Elks lodge.
PUBLIC HEARING - Vacation of W. Hayes
Street Public Right of Way - explanation and
discussion - motion - authorize staff to prepare
ordinance for presentation to Council to vacate
property - passed
Council Bill 1303 - Resolution Authorizing
Contractural Agreement with Harris & Eide,
CPA, for Audit Services Through Fiscal Year
Ending June 30, 1993 - passed
Council Bill 1304 - Resolution Authorizing
Consulting Agreement with Henderson, Young
& Company, Inc. for System Development
Charges - passed
Request from Marion County - Establishment of
Satellite Office for County Building Department
Activities - request to locate office in City Hall,
with County to construct office space in the
basement - Consensus of Council to allow
building of office.
Bid Award - Water Pipe and Fittings - motion to
award bid to Pacific States Cast Iron Pipe for
ductile pipe and Pacific Water Works Supply for
iron fittings and valves - passed
-.
MAY 13, 1991 - REGULAR SESSION Minutes - Council Minutes of 4/22/91 -
approved; Ubrary Board minutes of 4/24/91,
RSVP Advisory Council minutes of 4/8/91,
Downtown Association minutes of 4/16,23 &
30/91 and Museum Advisory Committee minutes
of 4/17/91 - accepted
July 4th Fireworks Committee Appointments -
Don Eubank as General Chairman of the
committee which consists of members of
Woodburn Comeback Campaign and Kiwanis
Clubs.
Ubrary Employee of the Year - Donna Melendez
Certificates of Appreciation - Cleveland Street
Task Force - Becky Piper and Sally K1ien
Museum Century Club. Motion - expend $100 to
enable City to become a Century Club Member
- passed
Petition provided to staff by Barbara Lucas re
traffic problems experienced by residents of
West Hayes Street.
PUBLIC HEARING - 1991-92 Proposed City
Budget. Review of proposed budget by
Administrator Quinn. Hearing closed at 7:43
p.m.
Council Bill #1296 - Ordinance Calling for
Special Operating Tax Levy in the Amount of
$1,351,662 for Fiscal Year 1991-92 - passed
with emergency clause.
Council Bill #1297 - Resolution granting Site
Plan Approval in Case #91-01 (Stonehedge
Apartment Complex) and Removing A Condition
Previously Imposed by the Planning
Commission - passed
Council Bill #1298 - Resolution Recording Weed
Abatement Uens (abatements during calendar
year 1990) - passed
Council Bill #1299 - Resolution Calling For A
Public Hearing on the Annexation of Property
Located in the Southeast Quadrant of Interstate
5 - hearing scheduled for June 10, 1991 -
passed
Council Bill #1300 - Resolution Certifying
Eligibility of City to Receive State-Shared
Revenues During Fiscal Year 10991-92 - passed
Council Bill #1301 - Resolution Declaring the
City's Election to Receive State Revenue
Sharing During fiscal Year 1991-92 - passed
Recommendation by Public Works Director
Tiwari regarding IINo Parking" on "A" Street. He
recommended that instead of the
recommendation to apply only to the South
-
--,.
APRIL 22, 1991
Council minutes of 4/8/91 and special Council
minutes of 4/15/91 - approved; Woodburn Fire
District minutes of 3/12/91 & 3/19/91 accepted.
Public informational hearing to be held 5/6/91 re
Wastewater Facilities Plan.
PRESENTATIONS - CLEVELAND STREET
CITIZENS COMMITTEE - to AI Sprauer and
Jim McClain
PROCLAMATION - statement of peace by
Bahai Faith
DEQ letter stating effective 7/1/91, DEQ Noise
Control Program will be eliminated.
PRESENTATION - Marion County Solid Waste
Rate Increase.
Woodburn Museum Committee to make down
payment toward purchase of building currently
housing the museum.
PUBLIC HEARING - Zone Map Amendment
Case #90-05; Comprehensive Plan Map
amendment case #90-02; and Site Plan Review
Case #90-15.
Appeal of Planning Commission Conditions Re:
Stonehedge Apartments - hearing
After close of hearing, motion to authorize staff
to draft a resolution which reverses Planning
Commission's decision to build and east/west
road along the south property line - passed
PUBLIC HEARING - Weed Abatement Uens -
after close of hearing, motion to draft resolution
to file the liens of properties for weed abatement
- passed
Council Bill 1294 - Ordinance Relating to the
Use of Park Areas, Providing Penalties, and
Repealing Ordinance #1918. Passed
Public Hearing to be held of 5/28/91 re street
vacation of portion of Hayes Street.
Approval of Claims - motion to approve claims
for the month of March 1991 - passed
Adjournment - 8:20 p.m.
MAY 6, 1991
PUBLIC INFORMATION MEETING - Wastewater
Treatment Plant Draft Plan - Discussion
Adjournment 8:38 p.m.
MAY 13, 1991
EXECUTIVE SESSION - Review of labor
agreement between the City and Woodburn
Police Association.
Adjournment - 8: 17 p.m.
-
APRIL 8, 1991, CONT.
APRIL 8, 1991 - WORKSHOP
APRIL 15, 1991, SPECIAL MEETING
..............)
Special Council Meeting to be held April 15th, re
sale of City property adjacent to K-Mart
development
OLCC Compliance plans for 1991 Liquor
License Renewals - Motion to approve
Compliance Plan for: Crossroads Grocery and
Deli, Homeplate Market, Pub 99, Raven Inn and
La Linda's Tortilleria - passed
Council Bill 1287 - Resolution authorizing
software licence agreement with MSI Group, Inc.
for Court Information System - passed
Council Bill 1288 - Resolution authorizing
software maintenance and enhancement
agreement with MSI Group, Inc. - passed
Council Bill 1289 - Resolution authorizing public
parking lot time limitations in lot adjacent to the
US Post Office and bordered by Lincoln and
Grant Street - passed
Council Bill 1290 - Ordinance providing for a
Transient Occupancy Tax - passed
Council Bill 1291 - Ordinance allowing a sewer
capacity fee payment plan for certain properties
utilizing subsurface sewage disposal systems -
passed with emergency clause.
Council Bill 1292 - Ordinance relating to
surcharges on water for the operation and
maintenance of municipal sewerage systems
and repealing ordinance 1932 - passed
Site Plan Review - Front Street building - no
action taken by Council.
Adjournment - 7:40 p.m.
Council Workshop re: Review of Wastewater
Facilities Plan
Adjournment - 6:48 p.m.
PUBUC HEARING - Sale of City Real Property.
Information provided re sale of
3.076 acres of the total 7.5 acres owned by City.
Staff recommended that Council declare
property as surplus land and sell for current
appraised value.
COUNCIL BILL 1293 - RESOLUTION ENTERING
INTO AN AGREEMENT TO SELL CITY REAL
PROPERTY. Administrator Quinn stated revised
agreement attached to Bill includes full 4.076
acres which is to be sold to GFI-Woodburn
Investments - passed
Adjournment - 6:04 p.m.
'If
-.
MARCH 11, 1991, CONT.
Public Hearing on Hotel/Motel Tax to be held on
March 25, 1991 -discussion re distribution of
funds received from proposed tax. Consensus
of Council majority of revenues placed in
General Fund.
Mayor Kyser informed Council of lawsuit filed by
Tony Caragol against City to recover legal
expenses re Ethics case.
Adjournment - 10:00 p.m.
MARCH 25, 1991
Minutes - Council minutes of March 11, 1991,
approved; accept minutes of Planning
Commission, Park & Recreation Board, and
Downtown Association - accepted
Dumpsters to be provided for yard debris by
United Disposal Service during Spring Clean Up
Week, March 30-31.
Public Hearing - Transient Occupancy Tax -
Administrator Quinn reviewed staff re: provisions
of proposed ordinance and explained
distribution of funds received from tax.
Discussion by Motel owners of Comfort Inn and
1-5 RV Prk. After close of hearing - motion to
instruct staff to draft ordinance adopting 6%
transient occupancy tax with 10% to be retained
by collector, 10% to Chamber for tourism
($4,000 limit) and balance to General Fund -
passed
Appeal of Variance #90-01 Robert
Montgomery - denied
COUNCIL BILL 1286 RESOLUTION
AUTHORIZING SUPPLEMENTAL AGREEMENT
TO STATE HIGHWAY DEPARTMENT
CONTRACT #10471 REGARDING HWY 214
ROADWAYIMPROVEMENTS-PASSED
Liquor License Application - Westview Texaco -
approved
Request for Street Closure and Use of Sound
Amplifying Equipment by PCUN during Cinco
de Mayo celebration May 5 - passed
Adjournment - 8:00 p.m.
APRIL 8, 1991
Council minutes of 3/25/91 approved; Planning
Commission minutes of 3/21/91, Library Board
minutes of 3/27/91, and RSVP Advisory Council
minutes of 3/11/91 - accepted
APPOINTMENT TO WOODBURN PLANNING
COMMISSION motion to approve
appointment of Wes Bauer to commission with
term to expire December, 1991 - passed
...
.-'
MARCH 11, 1991, CONT.
Public Hearing - Home Plate Market - Chief
Wright reported re: denial of liquor license.
Janie Schiedler, owner, reviewed steps being
taken to correct problems.
Discussion with public re condition of store and
sidewalks. Suggestion that compliance plan be
drafted, include input from Comeback
Campaign and Downtown Association. After
close of hearing - recommend approval of the
liquor license renewal contingent upon
compliance plan to be adopted by Council -
passed
Public Hearing - Sale of Grace Village Property -
Administrator Quinn reviewed current situation
of property sale. After close of hearing - motion
to re-bid property via sealed bids - passed
COUNCIL BILL 1282 RESOLUTION
AUTHORIZING INCREASE IN TRANSIT FUND
APPROPRIATIONS DURING FISCAL YEAR
1990-91 - passed
COUNCIL BILL 1283 ORDINANCE
ESTABLISHING ADMINISTRATIVE FEES FOR
PROCESSING LAND USE APPLICATIONS -
passed with emergency clause.
Acceptance of Bancroft Bond Application -
motion to accept late bonding application from
Clay Undsey for Cleveland St. improvement -
passed
Request for street closure and use of amplified
sound system by Woodburn Comeback
Campaign for a community event with Governor
Roberts - passed
Workshop relating to Wastewater Treatment
Plant facilities plan - set for April 8, 1991 &
public hearing scheduled for May 6, 1991.
Weed Abatement Uens - motion to establish
public hearing date of April 22, 1991 regarding
weed abatement liens - passed
Payment of Claims for the Month of February,
1991 - approved
Adjourn to executive session - following session -
motion to grant permission to Park Board to
Park Board to investigate sale of City park
property by the high school to the School
District - passed
Site Plan Review - Furniture Store at Hwy 99E
and Aztec - no action taken by Council.
Staff Report - Proposed Connection Fee
Payment Plan for Mobile Home Parks - Plan
presented by Public Works Director Tiwari.
discussion
".
--
MARCH 11, 1991
MINUTES - Approve Council minutes of
February 25, 1991, Accept minutes of Planning
Commission, Library Board, Woodburn
Comeback Campaign, Downtown Association,
RSVP Advisory Council, Woodburn Fire District
APPOINTMENTS - RSVP Advisory Council -
Clifford Small, Ardith Stromme, Rosetta
Wangerin, Lillian Warzynski to be re-appointed
to board. Nancy Kirksey and Delia Torres to
serve 2 year terms - passed
Woodburn Comeback Campaign Committee
appointments of Andy Yanez, Dan Glennon and
Paul Kirkpatrick - passed
Woodburn Comeback Campaign committee
report
Woodburn Chamber of Commerce Report.
Budget Committee meetings scheduled for March
12 and 14. 1991
Public Hearing - Crossroads Grocery & Deli -
Chief Wright gave report re denial of liquor
license. Mr. Hassan Mohamud, owner of
Crossroads informed Council that measures
being taken to handle problems. After close of
hearing - motion to direct Chief Wright to meet
with applicant to establish a Compliance Plan,
which will then be brought back before the
Council. Passed
Public Hearing - Raven Inn Tavern - Chief
Wright gave report re denial of liquor license.
Attorney for owner, Ron McDonald and owner
Tina Wiltsey reviewed measures taken to correct
problems. - After close of hearing, motion to
approve liquor license with condition that OLCC
Compliance Plan be continued - passed
Public Hearing - Pub 99 - Chief Wright gave
report re denial of liquor license. Craig
McMillen, Attorney for owner Raymond Krieger
reviewed measures being taken to correct
problem. After discussion and close of hearing
- motion to recommend approval of liquor
license with the OLCC Compliance Plan to
remain in force - passed
Public Hearing - La Unda's Tortilleria - Chief
Wright reported on denial of liquor license. Co-
Owner and Manager, Ed Carbajal reviewed
steps being taken to correct problems. - After
close of hearing - recommend approval of liquor
license renewal - passed
11"
-,
FEBRUARY 11, 1991, CONT.
Claims for the month of January 1991 -
approved
Staff Report - Planning Fees
Adjournment - 7:45 p.m.
FEBRUARY 25, 1991
MINUTES - Approve Council minutes of Feb. 4
and Feb 11 ; accept minutes of Budget
Committee, Fire District, Woodburn Comeback
Campaign and Downtown Association
Review by Rick Sjolander, Oregon Dept. of
Transportation, of proposed
improvement on Hwy 214 to widen between Park
Avenue and Woodland Avenue
COUNCIL BILL 1274- ORDINANCE AMENDING
ORDINANCE 1807 RE: MANUFACTURED
HOUSING REGULATIONS - passed with
emergency clause
COUNCIL BILL 1277 RESOLUTION
AUTHORIZING THE SUBMITTAL OF AN
OPERATING ASSISTANCE GRANT PROPOSAL
FOR DIAL-A-RIDE SERVICE - passed
COUNCIL BILL 1278 RESOLUTION
AUTHORIZING CONTRACT WITH CH2M HILL
FOR DESIGN OF PUMP STATION AND FORCE
MAIN - passed
COUNCIL BILL 1279 RESOLUTION
AUTHORIZING CONTRACTUAL SERVICES
AGREEMENT WITH N. ROBERT SHIELDS AS
CITY ATTORNEY AND REPEALING
RESOLUTION 1036 - passed
COUNCIL BILL 1280 - RESOLUTION ENTERING
INTO A CO-INVENTOR AGREEMENT WITH
DEAN MORRISON AND G.S. FRANK TIWARI -
re patent for wastewater transpirator - passed
COUNCIL BILL 1281 - ORDINANCE PROVIDING
FOR BUSINESS REGISTRATION - passed
Bid Award - Dial-A-Ride van - Awarded to
Western Bus Sales, Inc.
Public hearing re proposed hotel/motel tax to be
held on March 25, 1991
Adjournment - 7:50 p.m.
MARCH 11, 1991
EXECUTIVE SESSION - review by Park
Director Holly re sale of park land located
adjacent to Woodburn High School
Adjournment - 9:33 p.m.
11'
-
FEBRUARY 4, 1991, CONT.
SPECIAL COUNCIL MEETING
Process explained to Council. Consensus of
Council to agree with concept of a patent
agreement.
Brief discussion re City park property along
Senecal Creek. Consensus of Council not to
sell property at this time.
Non-Union Employee Compensation
Discussed need to re-evaluate salary plan for
non union/management employees.
Adjournment 7:50 p.m.
FEBRUARY 11, 1991
Minutes of Council meeting of January 28, 1991
- approved. Accept minutes of Library Board,
Park and Recreation Department and Downtown
Association
APPOINTMENT: Barbara Rappleyea to fill
unexpired term of Victor Alvarado.
motion to approve - passed
TOWN HALL MEETINGS - two meetings
scheduled re 1991-92 budget.
Committee report - Woodburn Comeback
Campaign
COUNCIL BILL 1274- ORDINANCE AMENDING
ORDINANCE 1807 REGARDING
MANUFACTURED HOUSING REGULATIONS-
Tabled until next meeting
COUNCIL BILL 1275 - ORDINANCE AMENDING
ORDINANCE 1807 RE PROCEDURES
CONCERNING QUASI-JUDICIAL LAND USE
HEARINGS - passed with emergency clause
COUNCIL BILL 1276 RESOLUTION
ADOPTING POLICY GUIDELINES AND
PROCEDURES RE LIQUOR LICENSE
RECOMMENDATIONS - guidelines presented
by Chief of Police Wright - passed
LIQUOR LICENSE RENEWALS FOR 1991 - List
of establishments requesting liquor license
presented to council. Motion to approve
renewals as recommended by Chief Wright.
passed. THE FOLLOWING LICENSES WERE
NOT RENEWED: Crossroads, Homeplate
Market, La Linda's, Pub 99 and the Raven
Tavern
Merchant police business license - Stanley
Smith Security, Inc. Chief Wright recommended
approval - passed
Bid Award - 3/4 ton pickup for Wastewater
Division - awarded to Hershberger Motors -
passed
Bid Award - Computer System Plotter - awarded
to Nessco Supply, Inc. - passed
'Ir
JANUARY 28,1991, CONT.
FEBRUARY 4, 1991
SPECIAL COUNCIL MEETING
-
approve amendments to zoning ordinance and
direct staff to draft ordinance for Council
consideration - passed
PUBLIC HEARING PUBLIC NOTICE
REQUIREMENTS - Community Development
Director Goeckritz reviewed present law re
public notice requirements on land use hearings
and the proposed amendments to zoning
ordinance recommended by Planning
Commission. After close of public hearing,
motion to approve amendments as written and
authorize staff to draft ordinance for Council
consideration - passed
COUNCIL BILL 1273 RESOLUTION
AUTHORIZING PROFESSIONAL SERVICES
AGREEMENT WITH N. ROBERT SHIELDS AS
CITY A TIORNEY. passed
Revised fee schedule - public documents -
review of staff memo which gave suggested
fees for cost per page, personnel time for
copying documents and a flat rate charge for
the computer generated budget document.
Consensus of Council to adopt fee schedule as
outlined.
Acceptance of sewer line easement - Mr. p's
Auto Parts -to allow relocation of an existing
sewer line to allow for enlargement of existing
structure.
Reorientation of Code Enforcement and Police
Support Functions explained by City
Administrator Quinn
Public Works Director Tiwari - review of staff
report re parking along Front Street.
Public Works Program Manager Rohman -
discussion re Water Well
Abandonment Program and Program Manager
Rohman provided Council with copy of notice to
water customers regarding water test results as
required by EPA Discussion by Council re
Water System Master Plan relating to changes
in state and federal laws.
adjournment 9:00 p.m.
WASTEWATER TREATMENT PATENT ISSUE.
involves a method and the apparatus for a
wastewater purification system of which some
part of the purification process was developed
by those sharing ownership rights during the
course of their employment with City. Proposed
agreement includes Dean Morrison, G.S. Frank
Tiwari and the City as parties of interest.
".
-
JANUARY 14, 1991
Approve minutes of Council meeting of Dec. 17;
accept minutes of Planning Commission, Park
and Recreation, Downtown Association, Fire
district and RSVP Advisory Committee.
Mayor Kyser recommended following
appointments to Planning Commission: Chris
Park, Teresa Sprauer, Joe Guerra, Harlen Scott.
Passed
City Attorney Shields advised of intent to enter
private law practice - motion to accept - passed
PUBLIC HEARING - BUSINESS REGISTRATION.
Discussion of proposed ordinance and
changes.
COUNCIL BILL 1271 ORDINANCE
AUTHORIZING ACCEPTANCE OF A LOAN IN
THE AMOUNT OF $518,345.00 FROM STATE
ECONOMIC DEVELOPMENT DEPARTMENT
FOR INFRASTRUCTURE IMPROVEMENTS.
Review of anticipated improvements by Public
Works Director Tiwari. Passed
COUNCIL BILL 1271 RESOLUTION
AUTHORIZING CITY ENGINEER TO INITIATE A
LOCAL IMPROVEMENT DISTRICT
ENGINEERING REPORT RELATING TO STORM
DRAIN MAIN LINE TO MILL CREEK FROM
HIGHWAY 214 AND PROGRESS WAY.
Passed
PAYMENT OF CLAIMS for month of December,
1990 - approved
Adjournment - 9:48 p.m.
JANUARY 28,1991
Council minutes of January 14, 1991, approved;
Planning Commission minutes of January 10,
1991-accepted
Special Council workshop scheduled for
February 4, 1991 to discuss wastewater
treatment patent issues and other City
operational concerns.
Budget Committee meeting - February 7, 1991
to receive preliminary budget document and
begin public hearing process
PROCLAMATIONS - Month of February as
American History Month; January 28 -February
1 - Catholic Schools Week.
PUBLIC HEARING - REVISED STANDARDS
FOR CITING MANUFACTURED HOUSING -
review of hearing on proposed zoning
amendments re: manufactured homes. Planning
Commission recommended Council consider
approval of amendments as outlined in staff
report. After close of public hearing, motion to
'IT