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Agenda - 12/28/1992 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. Council minutes of December 14, 1992. 4. APPOINTMENTS AND ANNOUNCEMENTS 3A A. Appointments: B. Announcements: 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 6. COMMUNICATIONS A. Written 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. PUBLIC HEARINGS (Al No public hearings were scheduled on this date. 9. TABLED BUSINESS Page 1 - Council Agenda - December 28, 1992. 10. GENERAL BUSINESS A. Council Bill No. 1442 - A resolution entering into an agreement with the State of Oregon DEQ for wastewater treatment facility project. 10A B. Council Bill No. 1443 - An ordinance amending Ord. 2095 reclassifying property located in the southeast quadrant of 1-5, south of Hwy.214 10B C. Council Bill No. 1444 - An ordinance appropriating LSCA grant funds. 10C D. Council Bill No. 1445 - A resolution authorizing transfer of appropriations within a fund. 100 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. Status of special assessment ordinance for Bi-Mart/KMart traffic signal 15A B. 1993 Budget Calendar. 15B C. Consultant to assist in preparation of transportation plan for 1-5 interchange area. 15C 16. MAYOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 - Council Agenda - December 28, 1992. " Executive Session COUNCIL MEETING MINUTES December 14, 1992 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 14, 1992. CONVENED. The Council met in executive session at 8:23 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Arntzen Figley Galvin Hagenauer Jennings Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant. Press: LeAnn Hamnik, Woodburn Independent. The Council met under the authority of ORS 192.660{1 )(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Discussion was held regarding the status of the litigation pending with Emanuel Hospital. ADJOURNMENT. The executive session adjourned at 8:38 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, December 14, 1992 '" 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 14, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0014 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Public Works Director Tiwari, Police Chief Wright, Park Director Holly, Library Director Sprauer, Public Works Manager Rohman, Finance Director Gritta, City Recorder Tennant 0021 OATHS OF OFFICE. As provided for within the City's Charter, terms of office for newly elected officials begin with the first regular meeting in the month following the election. The following individuals took an oath of office for their respective positions: Len Kelley Mayor Allen Arntzen Councilor - Ward I Richard Jennings Councilor - Ward II Elida Sifuentez Councilor - Ward VI Mayor Kelley stated that he would do his best to represent the community during his tenure as Mayor. 0235 BALLOT ELECTION - COUNCIL PRESIDENT. FIGLEy/SIFUENTEZ.... nominate Richard Jennings as Council President. On roll call vote, Councilor Jennings was elected as Council President for the period of December 1994 through December 1996. Page 1 - Council Meeting Minutes, December 14, 1992 'l!" 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING 0275 MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of November 23, 1992 and accepted the Library-Board minutes of November 25, 1992. The motion passed unanimously. 0297 PRESENTATION OF SERVICE AWARDS. Mayor Kelley presented plaques of appreciation to Richard Steen and Fred Kyser for their service to the community as Councilors and Mayor. 0364 PLANNING COMMISSION APPOINTMENTS. FIGLEy/GALViN.... reappointments of JoAnn Bjelland and Wes Bauer to the Planning Commission be approved with their terms expiring December 1996. The motion passed unanimously. PARK BOARD APPOINTMENTS. FIGLEY/SIFUENTEZ... reappointments of Lee Ehrens and David Ott to the Park & Recreation Board be approved with their terms expiring December 1995. The motion passed unanimously. SWIMMING POOL COMMITTEE APPOINTMENTS. For the purpose of reviewing options regarding possible replacement of the War Memorial Pool, the following committee was appointed by Fred Kyser while he was still the City's Mayor: Elida Sifuentez, Kirk Schmidtman, Flurry Stone Jr., Joan Garren, Tom Sauvain, Don Eubank, Bruce Thomas, John Baker, Nevin Holly, Jilda Ballweber, and Ruth DeSantis. FIGLEy/GALViN.... approve the appointments of the individuals recommended to serve on the Swimming Pool Committee. The motion passed unanimously. 0478 Mayor Kelley reminded the Council and audience of the following meeting dates and times: Transportation Task Force - Tuesday, December 15th, 7:00 p.m., City Hall. Cable TV Community Access Advisory Committee - Wednesday, January 13, 1993, 7:00 p.m., City Hall. 0494 CHAMBER OF COMMERCE REPORT. Susan King, representing the Chamber Board, reminded the Council of the monthly Chamber forum scheduled for Wednesday, December 16th, 12:00 noon at the Elk's lodge. Guest speaker at the forum will be Nick Jones from the Portland Trailblazers. Page 2 - Council Meeting Minutes, December 14, 1992 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING 0508 WOODBURN COMEBACK CAMPAIGN COMMITTEE REPORT. Councilor Figley reminded the audience that the Comeback Campaign is participating in the "love Santa" project and donations are still be accepted for non-perishable food items which can be deposited in the bins located at a number of stores throughout the city. 0534 PUBLIC HEARING - SPECIAL ASSESSMENT FOR TRAFFIC SIGNAL AT K- MART/BI-MART SHARED ACCESS TO HIGHWAY 214. Mayor Kelley declared the public hearing open at 7:20 p.m.. Public Works Manager Rohman reviewed the staff report which outlined the proposed special assessment project to pay for costs associated with the installation of a traffic signal at the K-Mart/Bi-Mart shared access to Highway 214. The estimated cost of the project is $123,000 which includes engineering, installation, and administrative costs. The area method, computed by acreage, will be used to determine the fair share cost to the eight parcels of land within the proposed assessment district. The Council was advised that remonstrances had been filed by Robert Withers and Earl Doman who are partners in the parcel owned by WWDM Properties. Eric Senner, 234 Settlemier, expressed concern on the traffic flow between Highway 99E and 1-5 since additional traffic signals could cause additional congestion on Highway 214. Craig Gasser, GFI-Woodburn Investments, stated that he had worked for the developer of the K-Mart store and that he was neither for or against the proposed installation of the traffic signal. He did, however, state that the original traffic study concluded that a traffic signal was warranted at the Progress Way/Highway 214 intersection at the time of the development rather than at the proposed location. Frances Bacon, 1565 Alexandra Avenue, stated that in her opinion, the Progress Way intersection should have a traffic signal rather than at the proposed location. Earl Doman, WWDM Properties, objected to the proposed assessment. He also requested a copy of the staff report listing the parcels of land included in the assessment and how it was determined who was going to be assessed. Public Works Director Tiwari briefly explained the special assessment process and the more recent traffic study by the State which concluded that a traffic signal was warranted at the K-Mart/Bi-Mart shared access. He stated that Highway 214 is under the jurisdiction of the State and they determine when warrants are met and a traffic signal is allowed to be installed. He also stated that the original study showed that warrants were met for the installation of a traffic signal at the Progress Way intersection before the development ever Page 3 - Council Meeting Minutes, December 14, 1992 ~ '11' 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING took place, therefore, it should be the responsibility of the State to pay for and install a traffic signal at that location. The boundaries used for the proposed assessment are the same as those used in the storm drain project for that area. Craig Gasser expressed his appreciation in working with the City Council and staff and reiterated that he was not opposed to the signal. However, he felt that the property taxes paid by commercial development should offset some of the costs of improvements. Sara Glatt, 1290 Stanfield Rd., stated that the State should decide where the traffic light should be located. 1603 Mayor Kelley declared the public hearing closed at 7:52 p.m.. Councilor Jennings expressed his agreement with the Public Works Director's statement that the State should pay for the Progress Way traffic signal rather than the City or surrounding property owners. JENNINGS/FIGLEy.... staff be directed to prepare an ordinance to direct the installation of the traffic signal at the K-Mart/Bi-Mart shared access point to Highway 214. The motion passed unanimously. 1738 COUNCIL BILL 1440 - RESOLUTION AUTHORIZING PURCHASING CONTRACT WITH THE STATE DEPT. OF GENERAL SERVICES. Council Bill 1440 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1440 duly passed. 1821 COUNCIL BILL 1441 - RESOLUTION AUTHORIZING AN AGREEMENT WITH CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) TO ACCEPT GRANT FUNDS FOR SPANISH LANGUAGE MATERIALS. Councilor Hagenauer introduced Council Bill 1441. Recorder Tennant read the bill by title only since there were no objections from the Council. Library Director Sprauer stated that the City's portion of the LSCA Title V grant request was $7,000 which is to be used for the acquisition of Spanish language materials. On roll call vote for final passage, Council Bill 1441 passed unanimously. Mayor Kelley declared the bill duly passed. 1900 BID AWARD - HEAVY DUTY TRUCK LIFT. Bids for a four post heavy duty truck lift were received from the following vendors: Gray Automotive Products, $7,950.00; and A-Line Equipment, $8,450.00. Page 4 - Council Meeting Minutes, December 14, 1992 1 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING Public Works Manager Rohman stated that the hoist was originally budgeted for a lower weight rating, however, for an additional $2,200 a heavy duty lift could be purchased which would handle all city vehicles. HAGENAUER/JENNINGS.... accept the low bid from Gray Automotive Products in the amount of $7,950.00. The motion passed unanimously. 2284 CLAIMS FOR THE MONTH OF NOVEMBER 1992. SIFUENTEZ/GALVIN... approve payment of voucher checks #16623 - 16971 for the month of November 1992. The motion passed unanimously. 2344 STAFF REPORTS. The following staff reports were provided to the Council for their information: 1) Building activity report for November 1992; 2) Code Enforcement activity report for November 1992; and 3) Official Election results from the November 3, 1992 general election. The election results were as follows: Mavor Len Kelley Fred Kyser Write-ins 2,458 votes 2,446 votes 36 votes Councilor - Ward I Allen Arntzen Write-ins 951 votes 1 7 votes Councilor - Ward II Richard Jennings Write-ins 432 votes 1 5 votes Councilor - Ward VI Elida Sifuentez Terry Will Write-Ins 217 votes 158 votes 1 vote Tax Base Measure 24-6 Yes Votes No Votes 2,4 70 2,604 JENNINGS/FIGLEy.... accept the official election results from the November 3, 1992 election. The motion passed unanimously. Page 5 - Council Meeting Minutes, December 14, 1992 ~ 3A COUNCIL MEETING MINUTES December 14, 1992 TAPE READING 2453 It was the consensus of the Council to hold their next regularly scheduled meeting of December 28, 1992 since there would be a quorum on that date. 2483 Councilor Figley expressed her support regarding the establishment of a pool committee since she feels that a swimming pool is needed within the community. 2558 Councilor Jennings welcomed Mayor Kelley to his new position. He stated that the next airing of the broadcast "Let's Communicate" will be on Thursday, December 24th. He also suggested that Budget Committee meetings begin in early January to allow the Committee sufficient time to follow through the budgetary process. Councilor Sifuentez also expressed her support of the Swimming Pool Committee and stated that the project will be a reality only if the community pulls together to support the idea. She also stated that, in her opinion, the Council should hold a workshop to discuss goals and objectives to give the staff some guidance on the Council's expectations. She also invited the Council and audience to attend a Pesado at the Settlemier House on Friday, December 18th, 7:00 p.m. which is sponsored by St. Luke's Church. 2680 EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session to consult with legal counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed under the authority of ORS 192.660(1 )(h). The motion passed unanimously. The Council adjourned to executive session at 8:20 p.m. and reconvened at 8:40 p.m.. 2692 Mayor Kelley stated that no action would be taken by the Council on matters discussed in the executive session. 2722 ADJOURNMENT. The meeting adjourned at 8:42 p.m.. APPROVED Len Kelley, Mayor ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, December 14, 1992 '1!' 10A MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager SUBJECT: State Revolving Fund Loan Agreement DATE: December 16, 1992 RECOMMENDATION: Approve the attached resolution authorizing the Mayor and City Recorder to sign a State Revolving Fund Loan agreement for a $300,000 interest free loan to assist in facility planning and design of an advanced wastewater treatment system for the city. BACKGROUND: On January 27, 1992 Woodburn City Council authorized the Public Works Department to apply for a $300,000 loan from the State Revolving Fund Program. This was a competitive program where loans requested exceeded the funds in the loan program. In July, 1992 the city was selected to receive the $300,000 interest free loan to be used for the design of an advanced wastewater treatment system. The loan would be interest free if repaid within a period of five years or less. The final application was submitted in August, 1992. In November, 1992 the Department of Environmental Quality, who administers the loan program, requested additional information of the progress of facility planning for the advanced wastewater treatment system. The facility planning has not been able to proceed because development of the total maximum daily load (TMDL) for the Pudding River has been delayed. DEQ felt that they could not agree to a design loan given the progress on the facility plan. As a result, the city and DEQ mutually agreed to change the loan request category to facility planning/design. It is important that the city enter into this agreement prior to December 31, 1992. New regulations for loan agreements after this date add interest rates to the loans. Current rates would be about 4.5% with a 1.5% initiation fee and a 0.5% annual service fee on the outstanding balance. Significant savings will result if the loan agreement can be enacted under the current interest free structure. The city should enter into the loan agreement. RR: 19 REVOLFND.CC 1r 10A COUNCIL BILL NO. 1442 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON, DEPARTMENT OF ENVIRONMENTAL QUALITY, FOR STATE REVOLVING FUND LOAN NUMBER R98410 AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AGREEMENT. WHEREAS, the City of Woodburn has applied for a State Revolving Fund Loan project for facility planning/design of an advanced wastewater treatment system for the city, and WHEREAS, the City of Woodburn has entered into negotiations with the Department of Environmental Quality for a loan to the City from the State Revolving Fund in the approximate amount of $300,000, and WHEREAS, the DEQ has provided to the City State Revolving Fund Agreement number R98410 dated December 15, 1992, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the State of Oregon acting through its Department of Environmental Quality to secure $300,000 in loan funds through State Revolving Fund Loan number R98410 for the financing of a wastewater treatment facilities project. Said agreement is attached hereto and by this reference incorporated herein. Section 2. The City does authorize and approve the establishment and funding of a designated reserve account to meet the "Loan Reserve" requirement of the SRF Loan Agreement, and does direct establishment of this Loan Reserve. Section 3. That the Mayor and City Recorder of the City of Woodburn, acting for and on behalf of the City, be authorized to execute the SRF Loan Agreement and such other and additional documents as may reasonably be required for the consummation and closing of the Loan, and any amendments required thereafter. Page 1 - COUNCIL BILL NO. RESOLUTION NO. 'lr 10A Approved as to for~':I\:r~ City Attorney /2/r1-)7L I Date J APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. 1r 10A ATTACHMENT Because of its length, the entire agreement has not been copied for inclusion in your packet. It is attached to the original resolution and is available from the City Recorder. 1: 10B COUNCIL BILL NO. 1443 ORDINANCE NO. AN ORDINANCE AMENDING THAT SECTION OF ORDINANCE 2095 WHICH RECLASSIFIED CERTAIN PROPERTY LOCATED IN THE SOUTHEAST QUADRANT OF INTERSTATE-5, SOUTH OF STATE HIGHWAY 214, FROM MARION COUNTY URBAN TRANSITION (UT) ZONE TO CITY OF WOODBURN SINGLE FAMILY RESIDENTIAL (RS), MULTI-FAMILY RESIDENTIAL (RM) AND COMMERCIAL GENERAL (CG) DISTRICTS AND DECLARING AN EMERGENCY. WHEREAS, a section of Ordinance 2095 reclassified certain property located in the southeast quadrant of Interstate-5, south of State Highway 214, from Marion County Urban Transition (UT) zone to City of Woodburn Single Family Residential (RS), Multi-Family Residential (RM), and Commercial General (CG) districts, and WHEREAS, this reclassification was subject to three conditions which were agreed to by the applicant, Capital Development Company, and WHEREAS, the Oregon Department of Transportation has proposed a minor change in one of the conditions, and WHEREAS, Capital Development Company has agreed to the change in said condition, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Condition number two of Ordinance 2095, referenced in Section 4 of Ordinance 2095 and set out in Exhibit "A" of that ordinance, is amended to read as follows: Assist the city in amending its 1985 transportation plan for the Highway 214, 1-5 Interchange Parr Road area, prior to development, to bring it into compliance with OAR 660-12-060(1 )(b) regarding adequate transportation facilities to support proposed land uses. No development of the property or reconfiguration of the land use designations will be permitted until the transportation plan for this area complies with OAR 660-12-060( 1 )(b). Section 2. The city finds that Capital Development Company has consented to the amendment of this condition. A copy of the written consent is appended to this ordinance and, by this reference, incorporated herein. Page 1 - COUNCIL BILL NO. 1443 ORDINANCE NO. ~ 'lI' 10B Section 3. This ordinance being necessary for the immediately preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form~ :h- 12/Z2/~Z I Date City Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. 1443 ORDINANCE NO. Len Kelley, Mayor 1r P. 02 1 0 B " bl)~qtA It: ;tjl'{lGlNAl.. CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 . 982-5222 December 17. 1992 Thomas Ellicott 4161 N.E. Sandy B~vd. Portland, Oregon 97212 Re: Proposed modification of condition of approval, Ordinance 2095 (Capital Development) Dear Tom: Thank you for your recent telephone conversations and facsimile transmissions regarding the Capital Development project. I am pleased to see that Capital Development has a sincere commitment to assist the city in its efforts to comply with the transportation rule. Compliance with the rule is an extremely important, but involved, undertaking. Enclosed please find a copy of a letter addressed to me from John deTar, Region Planner of the Oregon Department of Transportation. As you can see, the purpose of Mr. deTar's letter is to clarify condition number two, which is incorporated into Ordinance 2095. The present form of that condition is as follows: Assist the c(ty in amending its 1985 Transportation Plan for rhe Highway 214, 1-5 In terchange Parr Road area, prior to developmen t, to bring it into comp/iancfl with OAR 660-12-060f1JfbJ regarding adequate transportation facilities to support proposed land uses. Mr. deTar proposes that the condition be slightly modified to read as follows: Assist the city in amending its 1985 Transportation Plan for the High way 214, 1-5 Interchange Parr Road area, prior to development, to bring it into compliance with OAR 660-12-060(1)(b) regarding adequate transportation facilities to support proposed land uses. No development of the property or reconfiguration of the land use designations will be permitted until the transportation plan for this area compiles wIth OAR 660-12-060f 1 )(b). ... P.03 10B 'bUPt'~'tE tll\lG\AA\. Mr. Ellicott December 17, 1992 Page 2 Based upon my telephone conversations with you, It is my understanding that Capital Development has no opposition to the modification ofthis condition as proposed since it merely reflects the intent of the parties and would satisfactorily address the issue raised by Mr. deTar witho~t.additional and potentially elaborate land use procedures. Thank you again for the cooperation shown by Capital Development and yourself to help resolve this matter. Please return an executed copy of the original of this letter to me as soon as possible. A duplicate is enclosed for your files. I must have the original by December 22, 1992 so that the City Council can make this minor change. Sincerely, Steve Goeckritz Community Development Director I, ~f) be:? ,(T J....( ~ L U "Yrl ~_ ' as an authorized representative of jg;ap~~:nfl~Y' agree to modification of the condition as stated ~~~~ Signature '" t.J ..e C- Oate :2:l.11d /972-. cc: Chris Childs, City Administrator N. Robert Shields, City Attorney John G. deTar, Department of Transportation Enclosure .. 10C COUNCIL BILL NO. 1444 ORDINANCE NO. AN ORDINANCE APPROPRIATING LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA) TITLE V GRANT FUNDS RECEIVED DURING FISCAL YEAR 1992-93, AND DECLARING AN EMERGENCY. WHEREAS, Oregon Revised Statutes 294.326 provides for the expenditure of grant funds transferred to a municipal corporation for a specific purpose, and WHEREAS, the City has accepted a LCSA Title V grant for the purpose of acquiring Spanish Language materials to be made available through the public library, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the following appropriations be increased for fiscal year 1992-93 to provide for the purchase of foreign language materials as so outlined in the grant: REVENUES Library Fund: LSCA Grant $ 7,000 Total Library Fund Revenue $ 7,000 EXPENDITURES Library Fund: Materials & Services - LSCA - Foreign Lang. Mtls. $ 7.000 Total Library Fund Expenditures $ 7,000 Section 2. This ordinance being necessary for the immediate preservation of the public peace, health and safety, in that adoption of the appropriations will insure the availability of funds to purchase the materials immediately, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by th1 Mayzor.. Approved as to formc;Yl~ ~A~ I LI zrz _7 Z City Attorney Date APPROVED LEN KELLEY, MAYOR Page 1 - COUNCIL BILL NO. 1444 ORDINANCE NO. 1r 100 COUNCIL BILL NO. 1445 RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1992-93. WHEREAS, Oregon Revised Statutes 294.450 allows the transfer of appropriations within a fund after the budget has been approved and during the year in which the appropriations are made, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the following budgetary transfer of appropriation within the fund listed below is hereby authorized to meet expenditures associated with the improvement of the Lincoln Street railroad crossing: STATE REVENUE SHARING Transfer From: Materials & Services (Engr/Tech Services) $ 5,000 Transfer To: Capital Outlay (Street Resurfacing/lmprv) Approved as to form~<;f ~ City Attorney $ 5,000 APPROVED LEN KELLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. 1445 RESOLUTION NO. 'Ir 15A MEMO TO: City Council through City Administrator FROM: Public Works Program Manager SUBJECT: Ordinance on Special Assessment for Bi-Mart/Kmart Traffic Signal DATE: December 17, 1992 The ordinance ordering the special assessment for the installation of a traffic signal will be presented to the Council at the January 25, 1993 meeting. Ordinance 1870 allows up to 90 days after the public hearing to enact the assessment ordinance. This extra time will allow for the agreement with the State of Oregon for the signal to be completed. It will also allow for a final evaluation of estimated costs and a determination of an interest rate to utilize. ". 15B MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator ~ SUBJ.: 1 993 Budget Calendar DATE: December 23, 1992 Attached is the budget calendar we have developed in regard to the preparation of the city budget for F.Y. 1993-94. As in past years, the budget calendar evisions a May election on the operating levy ultimately determined by the Budget Committee. Because virtually every aspect of the budget process requires publication of notices, designed to encourage public participation, it is important that appropriate timelines be followed. This budget calendar was developed with three important factors in mind. They are: 1. We have been advised that the county-wide tax coordination process required last year does not apply this year. Thus, the special Council hearing on a "total levy authority" amount is not necessary. In practical terms, this amount is still an important factor, but we won't need to rush the process to accomodate the special hearing as was the case last year. 2. Certain final numbers and audit adjustments that could impact some budget history and projection figures have not been received from our auditors. We do, however, anticipate receipt of this data by the end of December. 3. The terms of two Budget Committee positions expire on December 31, 1992. We anticipate that Mayor Kelley, upon his return, will make these appointments or reappointments in conjunction with the January 11, 1993 Council meeting, ensuring a full slate of committee members when the budget review begins. cc: Budget Committee members 'IT" BUDGET CALENDAR 158 Fiscal Year 1993-94 DATES srEPS December 9, 1992 Department Heads Budget information be submitted to City Administrator for review January 8, 1993 City Administrator Submit budget information to Finance Office January 6, 1993 City Recorder Publish notice of public hearing at least 8 days nor more than 14 days before public hearing date January 19, 1993 - March 11, 1993 Budget Committee The Committee holds public hearing, hears City Administrator's budget message, and receives explanation of budget document. March 24, 1993 Budget Published First notice of public hearing before the Council is given not more than 25 days or less than 15 days before the hearing date (complete summary of Budget Committee's adopted estimated requirements) March 31, 1993 Second Notice Published not more than 14 days or less than 8 days before the hearing date April 12, 1993 City Council Holds public hearing on budget as published. April 12, 1993 City Council An ordinance adopted by the Council is necessary for authorizing a special tax levy election April 15, 1993 City Recorder Notice of Election submitted to County Elections no later than 34 days prior to election date May 18, 1993 Special Election Special Election is held on authorized levy request May 20, 1993 City Council If levy request does not receive voter approval, a special meeting is required to adopt an ordinance calling for a special election. Filing deadline for the June 29, 1993 election is May 25, 1993. if 15C MEMO TO: City Council through City Administrator FROM: Community Development & Public Works Departments SUBJECT: Consultant Htr"ing DATE: December 22, 1992 At their meetihg of December 15, 1992 the Transportation Task Force Committee unanimously agreed to recommend to the City Council that Kittelson and Associates, Inc. assist the task force in preparing its transportation plan for the 1-5 Interchange area. At this time City staff has asked Kittelson to provide additional detail on the scope of work. Staff is also in the process of securing contractual commitments form Capital and Chappell Development companies to share equally with the city in the cost of the consultant. It is estimated that each of the three parties will pay $12,000 each. It is anticipated staff will submit the final agreement for your review at your January 11, 1993 council meeting. T