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Agenda - 11/09/1992 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES 4. A. Council minutes of October 26, 1992. B. Planning Commission minutes of October 22, 1992. C. Library Board minutes of October 28, 1992. APPOINTMENTS AND ANNOUNCEMENTS A. ANNOUNCEMENTS 1. Transportation Task Force meeting: November 10, 1992 at 7:00 p.m. Council Chambers, Woodburn City Hall. 3A 3B 3C 2. Comeback Campaign Annual Party: November 12, 1992 at 6:30 p.m. at Settlemier Park. B. APPOINTMENTS 1. Cable TV Community Access Advisory Committee. 4B.1 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Call}paign 6. COMMUNICATIONS A. Written - Correspondence from students at Nellie Muir School regarding preservation of Woodburn's wetlands. 6A 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Council Agenda - November 9, 1992. ~ 8. PUBLIC HEARINGS A. Chappell Development - Annexation, Comprehensive Plan change, Zone Map change 9. TABLED BUSINESS 10. GENERAL BUSINESS A. Council Bill No. 1434 - Resolution approving Uniform Fire Code and Uniform Fire Code Standards for enforcement by Woodburn Fire District. Council Bill No. 1435 - Resolution entering into Capital Assistance Grant Agreement for purchase of transit bus. Council Bill No. 1436 - Resolution entering into agreement with CH2M-Hill for electrical engineering services. Bid Award: Transit Bus. Bid Award: Roof repair at the Library. B. C. D. E. 11. APPROVAL OF CLAIMS A. Voucher checks 16233 - 16622 for the month of October, 1992. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS A. Medical Office at 99E/Alexandra. 15. STAFF REPORTS A. Building Activity Report for October 1992. B. C. Code Enforcement Report for October 1992. Acquisition of file server for computer system. 16. MA VOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION Authority.: ORS 192.660. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. 18. ADJOURNMENT Page 2 - Council Agenda" November 9, 1992, ~ 10A 10B 10C 10D 10E 11A 14A 15A 15B 15C 3A COUNCil MEETING MINUTES October 26, 1992 TAPE READING QQ.Q1 DATE. COUNCil CHAMBERS, CITY HAll, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 12, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. QQ2Q JENNINGS/FIGLEY... move item 15C (Highway Fund Exchange Program) from the agenda staff report to item 10(1) under general business. The motion passed unanimously. 0028 ROll CALl. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Absent Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant 0035 MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 12, 1992; and accept the Planning Commission minutes of October 8, 1992. The motion passed unanimously. 0047 APPOINTMENTS - TRANSPORTATION TASK FORCE. In order to accomplish the task of preparing a detailed transportation plan by 1994, Mayor Kyser appointed the following individuals to serve on a task force which would formulate a draft document for Planning Commission and City Council review: Richard Jennings - Group Chairperson and City Council representative; Paul Johnson and Richard Pugh - Planning Commission representatives; John deTar - Oregon State Highway Division representative; Gary Heer - Marion County representative; Robert Barnum, Henry Jaeger, and Darrell Kelly - Citizens at Large Page 1 - Council Meeting Minutes, October 26, 1992 1 3A COUNCIL MEETING MINUTES October 26, 1992 TAPE READING Steve Goeckritz, Frank Tiwari, and Ken Wright - Staff members; and Cynthia Nelson (Capital Development) and Hal Keever (Chappell Development) who will serve for a short duration while the 1-5 interchange area is discussed. It was also noted that Randy Rohman will serve as alternate to Frank Tiwari. JENNINGS/FIGLEY... appointments to the Transportation Task Force be approved. The motion passed unanimously. Q.Q9a WOODBURN COMEBACK CAMPAIGN. Councilor Figley reminded the public of the Comeback Campaign's Birthday party scheduled for Thursday, November 12th, to celebrate two years of community involvement. Activities include judging for the "3 Wishes for Woodburn" contest, free cake, and hotdogs and hamburgers for $.25. The event will be held at Settlemier Park beginning at 6:00 p.m.. 0126 LETTER FROM THE CHAMBER OF COMMERCE - SUPPORT OF TAX BASE MEASURE. Administrator Childs read the letter from the Chamber Board of Directors supporting the passage of the proposed tax base. 0162 PUBLIC HEARING - TRANSPORTATION DEVELOPMENT PLAN. Mayor Kyser declared the publiC hearing open at 7:07 p.m.. Public Works Manager Rohman reviewed the staff report which included both the Transportation Development Plan and the Paratransit Plan. He stated that the American With Disabilities Act (ADA) requires the paratransit program to be complementary to the fixed route service. To satisfy this requirement, the City would need to increase the current paratransit service hours to match those of the transit service at an estimated cost of $28,600. Since there is not a current need by individuals within the community to have the extended service and the City's resources are currently limited to the established programs, he suggested that the City request an undue financial waiver request from compliance on this issue. Mr. Rohman also advised the Council that the City had received a federal gra'nt for the purchase of a new bus which will have a wheelchair lift that meets ADA requirements. The federal grant will pay for 90% of the purchase price and the City's share will be the remaining 10%. No one in the audience spoke either for or against the Transit system's proposed Transportation Development Program. Mayor Kyser declared the public hearing closed at 7: 18 p.m.. Page 2 - Council Meeting Minutes, October 26, 1992 11 TAPE READING ~ 0541 0650 0672 0700 3A COUNCIL MEETING MINUTES October 26, 1992 COUNCIL BILL 1430 - ORDINANCE AMENDING ORDINANCE 1333. THE PORTLAND GENERAL ELECTRIC (PGE) FRANCHISE ORDINANCE. TO EXTEND SAID ORDINANCE UNTIL DECEMBER 31. 1992. Council Bill 1430 was introduced by Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1430 duly passed with the emergency clause. COUNCIL BILL 1431 - RESOLUTION APPROVING THE REVISED TRANSPORTATION DEVELOPMENT PROGRAM. Council Bill 1431 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. Councilor Jennings suggested that the Resolution include a statement that the City would apply for an undue financial hardship waiver under the Paratransit program. JENNINGS/FIGLEy.... amend Council Bill 1431 to add to the last sentence n.. .and further authorizes the application for undue hardship relief pursuant to the staff report.". The motion to amend passed unanimously. On roll call vote for final passage, Council Bill 1431 passed unanimously as amended. Mayor Kyser declared the bill duly passed. COUNCIL BILL 1432 - RESOLUTION ENTERING INTO AGREEMENT WITH STATE TRANSPORTATION DEPARTMENT FOR THE TRANSIT PROGRAM'S ANNUAL OPERATING ASSISTANCE GRANT FOR FISCAL YEAR 1992-93. Councilor Sifuentez introduced Council Bill 1432. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1432 duly passed. COUNCIL BILL 1433 - RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF PROPERTY (West of 1-5 and North of Hwv. 214) Council Bill 1433 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1433 passed unanimously. Mayor Kyser declared the bill duly passed. The public hearing on the proposed annexation will be held on November 9, 1992. Page 3 - Council Meeting Minutes, October 26, 1992 TI 3A COUNCIL MEETING MINUTES October 26, 1992 TAPE READING 0747 NORTH WILLAMETTE TELECOM APPLICATION REVIEW - REQUEST FOR 90 DAY EXTENSION. Administrator Childs recommended the extension of the review period for a 90 day period in order to allow the City staff and Cable TV consultant sufficient time to review the application submitted by North Willamette Telecom. JENNINGS/FIGLEY... request for a 90 day extension be granted. The motion passed unanimously. 0762 DIFFERENTIAL POLICE RESPONSE (DPR) PROGRAM. Police Chief Wright provided the Council with the DPR program which is designed to prioritize calls for service during those time periods in which the number of calls exceed the availability of officers. A committee consisting of volunteer citizens (Carl Brown & Mary Schultz), Councilor Hagenauer, and NORCOM & Police staff members participated in the formulation of the program. Chief Wright stated that some reports can be handled by through telephone contact or by mail. He stated that he will be looking at a volunteer program to help clerical staff members with receptionist/clerical duties. Lt. Eubank reviewed the report which included statistical data and comparables with other cities of similar population. Four priority levels of calls were established by the committee which are as follows: 1) Identified threat or the possibility of threat to persons and/or public safety; 2) No immediate threat to persons or property is identified and time is not a factor to reporting or investigation; 3) No threat to persons or property exists and time is not a factor to reporting or investigation; and 4) incidents that are handled by NORCOM, Records staff, and the Police Chief's Secretary. The intent of the program is not to delay calls and this program would only be in effect when necessary. Carl Brown expressed his support of the DPR Program since it is a practical response to increased growth and calls for service within the community. Mary Schultz stated that participation on this committee has made her realize that there is a need to add non-uniformed personnel to do clerical work either through the use of volunteers or more paid clerical staff. This type of program should help to keep the 9-.1-1 emergency lines open for emergencies rather than routine business calls. 1755 JENNINGS/FIGLEy.... approve the Police Department's Differential Police Response program recommendations as an accepted form of delivery of police services, and to direct a complete evaluation of the program for Council review in November 1993. The motion passed unanimously. Page 4 - Council Meeting Minutes, October 26, 1992 ] 3A COUNCIL MEETING MINUTES October 26, 1992 TAPE READING 1766 AUTHORIZATION FOR COST SHARING OF STREET IMPROVEMENT (ZIEBART ADDITION). Public Works Director Tiwari stated that the Planning Commission had recently approved the Ziebart Subdivision located along Ben Brown Lane which connects Settlemier Ave. to Kelowna and Elana Streets. The street is unpaved at this time and, as a condition of approval, the developer is required to improve Ben Brown Lane from Settlemier Ave. to the west end of his property. Since the developer's property ends approximately 125 feet from the paved connecting streets of Kelowna and Elana, the staff approached the property owner on the west side of the subdivision, Hazel Smith, regarding participation in the extension of the street improvement. She has tentatively agreed to pay one-half of the estimated street improvement costs adjoining her property. In order to complete the connection to the existing paved streets, the Planning Commission suggested some City participation towards the improvement. The staff recommended Council approval of a cost-sharing program in which the City would expend approximately $9,375 to complete the street improvement. JENNINGS/FIGLEy.... share in the cost of improving Ben Brown Lane with the amount not to exceed $9,500.00. The motion passed unanimously. 1983 ACCEPTANCE OF EASEMENT - FAIRWAY PLAZA INC. Public Works Director Tiwari stated that an easement is required from Fairway Plaza Inc. in order to modify the Evergreen Road traffic signal from a 3-way signal to a 4-way signal. JENNINGS/FIGLEY....easement from Fairway Plaza Inc. be accepted. The motion passed unanimously. ~ HIGHWAY FUND'EXCHANGE PROGRAM. Public Works Director Tiwari stated that the Federal Aid Urban (FAU) program has been eliminated and replaced by a Surface Transportation Program. The rules for using the remaining FAU funds have not changed much, however, allocation of the funds within a reasonable time frame is necessary to preserve the funds available to the City. The combined total available to the City for federal fiscal years 1991-92 and 1992-93 is $120,000. The State Highway Division is offering a Fund Exchange Program in which the City can receive $.94 for each $1.00 share of funding. Under this program, the local jurisdiction is allowed to control the project rather than the State. JENNINGS/FIGLEY... approve participation in the fund exchange program of the State Highway Division and allocate this anticipated revenue as a partial funding source for the realignment of Country Club Rd. and Oregon Way at Highway 214. The motion passed unanimously. Page 5 - Council Meeting Minutes, October 26, 1992 11 3A COUNCIL MEETING MINUTES October 26, 1992 TAPE READING SITE PLAN/SUBDIVISION ACTIONS. The Planning Commission has approved the following development proposals: 1) Preliminary subdivision approval of Ziebart Addition #92-05; and 2) Site Plan review of Holiday Inn Express #92-12. No action was taken by the Council. 2260 Councilor Steen expressed his appreciation to the staff in expediting the removal of the scaffolding on Front Street. 2276 Councilor Figley expressed her appreciation to the citizens and staff members who participated in formulation of the Differential Police Response (DPR) Program. She also suggested that Councilors and other interested citizens take a tour of the Farmworker Housing project in Washington County which will be similar to that being proposed by Farmworker Housing Development Corp.. Mayor Kyser appointed her to make the arrangements for a tour of the facility. 2406 Councilor Jennings complimented Sgts. Antoine & DeVault, along with two other officers, in their professionalism which involved several suspects in a serious situation. Councilor Jennings also stated that he had met with Northland Cable TV representatives regarding a new program called "Let's Communicate". The program would involve the City Council and taping would be done weekly at first then moved to bi-weekly later on. The public will be asked to mail-in their questions or concerns for a response by the Mayor or Councilors. 2765 Councilor Sifuentez suggested that the City's leaf pick-up policy be published in the local newspaper. In addition, she suggested that a card or letter of appreciation be sent to Jill Harvey who retired October 1st after 8-1/2 years of service to the City as RSVP Director. 2781 ADJOURNMENT. The meeting adjourned at .8:25 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, October 26, 1992 ~ 38 MINUTES WOODBURN PLANNING COMMISSION OCTOBER 22, 1992 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mrs. Warzynski Mrs. Henkes Mrs. Bjelland Mrs. Grijalva Mr. Pugh Mr. Bauer Mr. Stovall Present Absent Present Present Present Present Absent Present Staff Present: Steve Goeckritz, Community Development Director 2) MINUTES: Planning Commission minutes of October 8, 1992 were approved as written. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: A letter was received from Barbara Lucas concerning the Transportation Task Force. A letter from Woodburn Construction Company asking that the parking lot approach be moved to 43 ft. from the south property line so as to utilize the entire area for parking. Staff suggested that a 7 ft. variance be allowed. 5) PUBLIC HEARING: Site Plan Review #92-16 . Western Home Corporation Staff read the statement necessary to begin the public hearing. Staff stated that the applicant wished to construct a 9600 sq. ft. industrial building located at 2450 Progress Way, to use during the winter months to complete painting and other exterior work on the homes they build. 1 1l" 38 Staff went over the comments in the staff report. He recommended approval of this proposal. , representing SSI Construction and Western Homes, stated the building was a pre-engineered steel building. He stated that the building would be used to complete all the exterior detail work before the homes leave the facility. Chairperson Johnson asked if there was anyone who wished to speak for the proposal. There were none. He asked if there was anyone who wished to speak against the proposal. There were none. He declared the public hearing closed. There was some discussion among the Commission members in regarding street improvements, flood drainage area and setbacks. Commissioner Henkes made the motion to approve Site Plan Review #92-16 with conditions. Commissioner Grijalva seconded. A vote was taken and Site Plan Review #92-16 passed unanimously. 6) REPORTS: 1. Site Plan Review #92-17, Medical Office Building Staff stated that the applicant wished to build a 2438 sq. ft. office building located at the north-west corner of Pacific Hwy and Alexandra Ave. Staff approved the proposal with the conditions listed in the staff report. 2. Site Plan Review #92-18, Evangelical Lutheran Church in America Staff stated the applicant wished to build on an addition to the church to be used for traditional functions of a Christian congregation. Staff stated that the applicant stated that the church does not have the resources to make the paved parking lot improvements at this time. Staff recommended the proposal be approved with the condition that within one year of approval the parking lot be paved. If this condition could not be met within this time frame the applicant, in writing, must request an extension from the Planning Commission. 2 11 38 Commissioner Grijalva made the statement that she was concerned about the outside of the facility at the present time. She was concerned about the ADA regulations being met. Staff answered that the building department was keeping track of the ADA requirements for the facility. Art Kjos, representing the House of Zion, stated that the addition was to alleviate the port-a-potties. He made some comments stating that the ADA requirements could not be enforced by the building department at this time. When the 1991 State Structural Safety Code is certified by the judicial department of the United States, they will in fact have handicapped facilities. Pastor Moos, of Immanuel Lutheran Church, stated that the congregation is small, but it needs some living spaca. They do not have the extra funding to pave the parking area at this time. They do hope that within the one year time frame they would be able to make the improvements to the parking area. Commissioner Grijalva asked if the intentions of the House of Zion with the addition of the kitchen and showers for the church to be used as a shelter in the winter. Pastor Moos answered that for the past two winters it has not been necessary to use the church as a shelter. Chairperson Johnson asked if twelve months would be reasonable time for the parking lot improvements. Pastor Moos answered that 12 to 18 months would be necessary to make the improvements, if this time frame was not possible, they would come back before the Commission to ask for an extension of the time. Commissioner Grijalva asked staff if their recommendation was to approve the building of the kitchen and showers and give them grace period on the graveling of the parking lot. Staff answered yes~ Commissioner Grijalva stated that she would like to have the outside of the facility be cleaned up. She asked staff about the gravel streets around the area. 3 ~ 38 Mr. Tiwari stated that the street improvements would be accessed against the property of all the surrounding property owners when the streets are improved. Staff stated that a non-remonstrative condition could be added to the conditions of approval to have fair share accessed against the property for street improvements. Commissioner Grijalva made the motion to accept recommendation of staff to approve without the remonstrative condition. Commissioner Pugh had some concerns about the street improvements. He stated that one of the requirements on another area was the priority of street improvements. Commissioner Stovall asked if the House of Zion and the Evangelical Churches combined or is the House of Zion facility going to be used as a shelter and the church be elsewhere. Pastor Moos stated that the shelter was located on Cleveland Street. This facility was the church. Chairperson Johnson stated that Commissioner Grijalva had made the motion to accept the recommendation of staff without the remonstrative condition. He asked if there was a second. Commissioner Bjelland stated she felt that the outside improvements are very needed. She felt that the non-remonstrative condition must be included. Commissioner Grijalva amended her motion to include the non- remonstrative condition. Commissioner seconded the motion. A vote was taken and the proposal passed 5 yes, 1 no. 3. Site Plan Review #92-19 First Presbyterian Church Staff stated that the applicant wished to build a garage and storage building. Staff recommended approval with condition listed in the staff report. 4 ~ 38 7) WORKSHOP ON TRANSPORTATION ISSUE: Public Works staff, Frank Tiwari and Randy Rohman, submitted a report and continued to conduct a workshop on transportation issues. 8) BUSINESS FROM THE COMMISSION: None 9) ADJOURNMENT: There being no further business, the Planning Commission meeting adjourned. 5 ~ 3C MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: October 28, 1992 ROLL CALL: Phyllis Bauer Nancy Bowman - Present - Present Gloria Predeek - Excused Jean Weatheri11- Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis Bauer order at 12:10 PM. called the meeting to SECRETARY'S REPORT: The monthly Board minutes of September 23, were approved as submitted. 1992 DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. Copies of the annual Oregon Public Library Statistical Report was given to the Board. Activities: A list of activities was distributed to the Board. "Let's Talk About It", a book discussion group, 1S being planned and will be sponsored by the Friends of the Library. L~nda asked Board members to provide refreshments after each discussion meeting. Staff: Linda gave a memo to the Board concerning new changes in staff. Linda Lee Watson, Children's Librarian, has resigned to accept a position w~th the Salem-Keizer Schools. She will continue to work here part time through October and possibly into November while her replacement is selected. Linda is in the process of scheduling interviews for the Children's Librarian position. Rebecca Dusek, Circulation Librarian, resigned effective November 16 as her family is moving to Texas. Nicolette Landeen has been hired as Rebecca's replacement as Circulation Librarian and begins November 17. Lupita Martinez was hired for a Page position. Another Page Position will be filled soon. I , " ~~' I I 3C OLD BUSINESS: Roof Repair: The bid opening for the roof repa1r was held Wednesday, October 21 at 12 Noon. Three bids were received: $16,199.00, $32,200.00, and 27,326.83. A recommendation to accept one of the bids or to put out to bid for a new roof will be taken to the City Council Meeting on November 9th. Presentation to Jan Zyryanoff: Library Board President, Phyllis Bauer, will attend a meeting of the City Council in-November to present Jan Zyryanoff a plaque in appreciation of her 4+ years of service on the Board. NEW BUSINESS: Friends Library 30 from from 11 of the Library: The Friends of the 1S sponsoring a Book Sale Friday, October 11 AM to 6 PM and Saturday, October 31 AM to 4 PM. Ballot Measure #9: they should make an Measure 9. Because member not present, taking any action. The Board discussed whether official statement regarding of late timing and a board the Board decided against Home Improvement Show: CCRLS will be distributing materials at a booth at the Home Improvement Show in Salem October 30, 31, and November 1. Librarians from CCRLS libraries will help "man" the booth. Linda invited the Board members to help her at the booth from 5 to 7 PM on Friday. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: Opening on Board - Applications: Prom the three applications received, the Board decided to recommend Dorothy Jaeger to the Mayor for appointment to the Library Board. ADJOURNMENT: The meeting was adjourned at 2:15 PM. Respectfully Submitted, ~or~~ Recording Secretary Library Board Minutes 10/28/92 2 48.1 MEMO TO: Mayor Fred W . Kyser FROM: Chris Childs, City Administrator lMV S U BJ .: Cable TV Community Access Advisory Committee DATE: November 2, 1992 RECOMMENDATION: Appointment of the following individuals (representing specific segments of the community) to a Cable TV Communitv Access Advisorv Committee: (Education) Linda Johnston, Media Specialist, Fr. Prairie Middle School (Government) Linda Sorauer, Director, Woodburn Public Library (Government) Jerrv Cotter, Training Officer, Woodburn Fire District (Public) Bruce Thomas, Owner, Yes Graphics (Public) Dail Adams, amateur video producer/access proponent (Cable Advisory Committee) Milt Parker, Chairman, Woodburn Cable Advisory Committee (Provider) Pete Grigoreiff, Regional Mgr., Northland Cable Television (Staff/technical support will be provided by Chris Childs, City Administrator and Stephen Jolin, Ph.D., consultant, Municom Communications). BACKGROUND: Ordinance 2093, the Northland Cable Television, Inc. franchise renewal ordinance, calls for an "Access Provider", a committee or commission appointed by the city, to administer the utilization of Public, Education and Government (PEG) access channels and related matters. The Cable TV Community Access Advisory Committee described herein would fulfill this requirement and would provide policy and management recommendation and oversight in the following areas: 1. Conduct ascertainment of community cable TV access needs and interests. 2. Educate the public in the potential uses of community access television. 1l" 48.1 Page 2 - Memo/Cable TV Community Access Advisory Committee (11/2/92) 3. Develop policy recommendations and guidelines concerning ongoing community access needs in the areas of: a. Access channels and services provided b. Equipment and facilities c. Community access operation & management d. Budget recommendations re: community access funding 4. Develop guidelines for an agreement with the Cable TV provider to ensure continued provision of necessary equipment, facilities, channels and services. 5. Develop structural framework for permanant "Access Provider" organization (or formalize role of committee by ordinance, etc.). 6. Perform annual review of all aspects of PEG Access system and report findings and/or recommendations to the city. 7. Advise City Administrator and/or Council, as necessary, of ongoing developments or recommendations that may impact the provision of community access television. 11 6A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator /AtV S U BJ.: Correspondence - Nellie Muir School 4th Grade Class DATE: November 2, 1992 Under Correspondence for the Nov. 9, 1992 Council meeting, I want to note that eight (8) different letters were received from Mrs. Jackie Stenlund's 4th grade class at Nellie Muir School. Addressed to the Council, the letters from the children urge the city to do what it can to protect the wetlands area adjacent to Meadow Park Subdivision and prevent potential pollutants in the same area. It being impractical to include all eight letters in the agenda packet, this memo acknowledges receipt of the 4th graders' letters. The letters are available for review by the Council in the City Administrator's office. 8A MEMO TO: City Council through City Administrator FROM: Planning Commission s'.'-:c. SUBJECT: Chappell Development Annexation, Comprehensive Plan and Zone Map Amendment and Site Plan DATE: November 5, 1992 At their hearing of September 10, 1992 the Planning Commission reviewed the Chappell Development proposal to build a 247,000 sq. ft. factory outlet store. The Planning Commission recommends the Council approve, with conditions, the applicant's request. The City Council may act on one of the following alternatives: 1. Approve the modified conditions as outlined in the addendum (pgs 16-17) of the staff report and require the applicant to prepare findings of fact to substantiate this decision. 2. Amend those conditions as outlined on pages 16-17 of the Addendum and prepare findings. 3. Send the request back to the Commission for further review or, 4. Deny the recommendation and substantiate with findings of fact. T 10A WOl?dbum ~bit M EM 0 TO: Chris Childs FROM: Bob Benck Fire Marshal SUBJECT: Uniform Fire Code Adoption DATE: Oct. 30, 1992 By this memo I am requesting that you take the necessary steps to formally adopt the 1991 edition of the Uniform Fire Code, Amendments and Appeals process for, enforcement of the code within the this fire district. The code being presented was adopted with amendment by the State o[Oregon on July 1 S, 1992 and by Fire District Ordinance on Oct. 14, 1992. To be legally enforced by our district within the corporate city limits we need the approval by resolution of the City of Woodburn. This process is defined by Chapter 478 of the Oregon Revised Statutes. It should be noted that Marion County Fire District No.1 and Keizer Fire DistricLs will also he adopting a similar code in the near future. Enclosed is a copy of your last resolution and a copy of our adopting ordinance. If 1776 Newberg Highway Woodburn, Oregon 97071 ...... .. lOA COUNCIL BILL NO. 1 434 RESOLUTION NO. A RESOLUTION APPROVING CERTAIN CODES AND STANDARDS KNOWN AS THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS TO BE ENFORCED WITHIN THE CITY OF WOODBURN BY THE WOODBURN FIRE DISTRICT. WHEREAS, pursuant to the intergovernmental agreement between the City of Woodburn and the Woodburn Rural Fire Protection District dated February 13, 1984, enforcement of the Uniform Fire Code is the legal responsibility of the Woodburn Fire District; and WHEREAS, ORS 478.924 requires that the governing body of any city within a rural fire protection district approve the fire code enforcement by the district within the boundaries of the city; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council approves the Uniform Fire Code and Uniform Fire Code Standards, as amended and adopted by Woodburn Fire District Ordinance 1992.1 (a copy of which is attached for reference), and authorizes their enforcement by the Woodburn Fire District within the boundaries of the city of Woodburn. APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. T 10A ORDINANCE 1992.1 An ordinance adopting the Uniform Fire Code and Uniform Fire Code Standards and prescribing regulations governing conditions hazardous to life and property from fire or explosion, providing for the issuance of permi ts for certain hazardous uses or operations, and establishing a fire prevention division and providing officers therefor and defining their powers and duties. BE IT ORDAINED by the Board of Directors of Woodburn Fire District, a district duly authorized under and pursuant to the provisions of Chapter 478, Oregon Revised statutes, located in Marion County, Oregon as follows: Section 1. AOOPTION OF UNIFORM FIRE CODE. There is hereby adopted by the Board of Directors of Woodburn Fire District for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion, that certain codes and standards known as the Uniform Fire Code, as amended by the Oregon state Fire Marshal, and the Uniform Fire Code Standards published by the Western Fire Chiefs Association and the International Conference of Building Officials, being particularly the 1991 editions thereof and the whole thereof, one (1) copy of which Code and Standards shall be filed in the office of the state Fire Marshal of the state of Oregon, one (1) copy of which shall be posted at the Fire District Headquarters Office, 1776 Newberg Highway, Woodburn, Oregon 97071, and one (1) copy of which shall be posted in each Woodburn Fire District fire station, and the same are hereby adopted and incorporated as fully as if set out at length herein, and from the date on which this ordinance shall take effect, the provisions thereof shall be controlling within the limits of Woodburn Fire District. section 2. ESTABLISHMENT AND DUTIES OF FIRE PREVENTION DIVISION. (a) The Uniform Fire Code shall be enforced by the Fire Prevention Division of the Woodburn Fire District which is hereby established and which shall be operated under the supervision of the Fire Marshal. (b) The Fire Marshal in charge of the Fire Prevention Division shall be appointed by the Chief of the Woodburn Fire District on the basis of examination to determine his qualifications. (c) The Chief of the fire department may detail such members of the fire department as inspectors as shall from time to time be necessary. The Chief of the fire department shall recommend to the Board of Directors of the Woodburn Fire District the employment of technical inspectors, who, when such authorization is made, shall T 10A be selected through an examination to determine their fitness for the position. section 3. DEFINITIONS (a) Wherever the word "jurisdiction" is used in the Uniform Fire Code, it shall be held to mean the area included within the boundaries of the Woodburn Fire District. Section 4. APPEALS Whenever the Chief disapproves an application or refuses to grant a permit where applied for, or when it is claimed that provisions of the code do not apply, or that the true intent and meaning of the code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the Chief to the Board of Appeals within thirty (30) days from the date of the' decision appealed. section 5. PENALTIES (a) Any person who shall violate any of the provisions of this Code or Standard hereby adopted or fail to comply therewith, or who shall violate or fail to comply with any order made thereunder, or who shall build in violation of any detailed statement of specifications or plans submitted and approved thereunder, or any certificate or permit issued thereunder, and from which no appeal has been taken, or who shall fail to comply with such an order as affirmed or modified by the Board of Directors of Woodburn Fire District or by a court of competent jurisdiction, within the time fixed herein, shall severally for each and every such violation and noncompliance, respectively, be guilty of a misdemeanor, punishable by a fine of not less than $10.00 nor more than $100.00 for each day's neglect as provided by ORS 478.990. The imposition of one penalty for any violation shall not excuse the violation or permit it to continue; and all such persons shall be required to correct or remedy such violations or defects within a reasonable time; and when not otherwise specified, each day that prohibited conditions are maintained shall constitute a separate offense. (b) The applications of the above penalty shall not be held to prevent the enforced removal of prohibited conditions. section 6. REPEAL OF CONFLICTING ORDINANCES All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance or of the Code or Standards hereby adopted are hereby repealed, (i.e. UFC ORDINANCE 1990.1). I 10A section 7. VALIDITY The Board of Directors of the Woodburn Fire District hereby declare that should this section, paragraph, sentence or word of this ordinance or of the Code or Standards hereby adopted be declared for any reason to be invalid, it is the intent of that board that it would have passed all other portions of this ordinance independent of the elimination herefrom of any such portions as may be declared invalid. section 8. DATE OF EFFECT This ordinance shall take effect and be in force from and after approved by the Board of Directors of the Woodburn Fire District and after approval by the County Commissioners of Marion County, city Councils of Gervais and Woodburn, or thirty days whichever is later. WOODBURN FIRE DISTRICT Neal Reiling,President ATTEST: Sandee Krupicka District Clerk DATED: This _____day of ------ , 1992. ~ .... 108 MEMO FROM: City Council through City Administrator Public Works Program Manager 4 /L---- Capitol Assistance Grant Agreement for Purchase of Transit Bus TO: SUBJECT: DATE: November 3, 1992 RECOMMENDATION: Approve the attached resolution entering into a capital assistance grant agreement with the State of Oregon for purchase of a transit bus. NOTE: The agreement was not included as part of the agenda. It will be available for review at the council meeting. BACKGROUND: In June, 1992 the City application for capital assistance to purchase a new transit bus was selected for funding by a State Department of Transportation review board. The capital assistance grant received final approval from the State Transportation Commission in August, 1992. There were minor changes to the agreement. A new exhibit was added containing a copy of the Federal Transit Administration rules on assistance grants. Several paragraphs covered in these federal guidelines were deleted from the State portion of the agreement. The agreement has been reviewed by the City Attorney. The grant is for $105,000 of which 10 percent or $10,500 would be the City share. This amount was in the approved FY 92-93 budget. The grant is not to exceed $94,500 of which approximately 65% is Federal funds with the remainder being provided from State funds. T 108 COUNCIL BILL NO. 1435 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON, KNOWN AS THE "CAPITAL ASSISTANCE GRANT AGREEMENT" AND AUTHORIZING THE MAYOR, AND CITY RECORDER TO SIGN SUCH AGREEMENT. WHEREAS, the City of Woodburn has applied for capital assistance funds under Section 18 of the Federal Transit Act of 1964, in the amount not to exceed $94,500 to assist in the purchase of an accessible bus for the Transit System, and WHEREAS, The 1991 Legislative Assembly authorized Stripper Well funds to public transportation systems for the purpose of matching federal appropriat1ons for Capital improvements, and WHEREAS, the Oregon Transportation Commission has approved the City's application for such funds, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: SECTION 1. That the City of Woodburn enter into an agreement with the State of Oregon to secure funds through section 18 of the Federal Transit Act of 1964, for capital assistance to purchase an accessible bus. Said agreement is attached hereto and by this reference incorporated herein. SECTION 2. That the Mayor, and City Recorder of the City of Woodburn be authorized to date and sign said agreement on behalf of the city. dO 1.'~ t. Approved as to form':n ~ ~ - L!. City Attorney Dat Approved: Fred Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder Attest: Mary Tennant, Deputy Recorder city of Woodburn COUNCIL BILL NO. RESOLUTION NO. - 'W'" ATTACHMENT Due to its length, the agreement has not been copied for inclusion in the council packet. It is attached to the original resolution and is available from the City Recorder. - T 108 10C. MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager ~ &-. SUBJECT: Electrical Engineering Services Agreement with CH2M Hill DATE: November 4, 1992 RECOMMENDATION: Approve the attached resolution entering into an agreement with CH2M Hill for electrical engineering support for Astor Street Well House electrical system and Water Department status/control panel upgrade at cost of $19,700. BACKGROUND: Public Works is working on design of the Astor Way well house. Electrical engineering support is required to complete the design for this project since the city does not employ an electrical engineer. CH2M Hill provided electrical engineering support for the last well house in Industrial Park and the design of the Astor Way well house is similar. Their familiarity with the project will assist in timely completion of the design. The control panels that govern the operation of the city's water wells to maintain an adequate level in the water towers were purchased in 1966 and it is extremely difficult to find replacement parts. The technology and telemetry in this area of control systems has advanced significantly in the 26 plus years since this system was installed. CH2M Hill worked with the city on the telemetry and controls for the new west side wastewater treatment facility and are familiar with the city's requirements. These control panels need to be replaced with controls and telemetry of current technology levels. Astor Well House funding would be from budgeted water well construction funds. The status/control panel costs would be from budgeted water equipment replacement funds. An attached letter from CH2M Hill outlines services to be provided. Copies of the agreement are not included but will be available for review at the council meeting. RR:lg ~ T 10C _ Engineers _ Planners ~ Economists Scientists Portland Office October 21, 1992 Z ~~IR q lA RECE\VEO OC1 2 3 '992 J PDX 40.72 City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Attention: Mr. Frank Tiwari, Director of Public Works Subject: Agreement for Engineering Services for Astor Street Well House Electrical Sys- tem and Water Department Status/Control Panel Upgrade Enclosed are two copies of our Standard Agreement for Professional Services for the subject project. The agreement states that we will supplement the City's engineering effort with electri- cal engineering support. We propose to bill the City on a time and materials basis. Our budget for the work can be broken down as follows: Deshm Astor Street Well House Electrical Status/Control Panel Upgrade Subtotal Design $ 5,500 $ 7.300 $12,800 Emdneerine Services Dunne Construction Astor Street Well House Electrical Status/Control Panel Upgrade Subtotal Services During Construction $ 3,800 $ 3.100 $ 6,900 Total $19,700 If you concur, please sign both copies of the agreement, and return one to us. Sincerely, CH2M HILL ft~ ~7:'dt- Stephen E. Kebbe Department Manager Water and Wastewater Conveyance Systems Enclosures (2) Serving Oregon and Southwest Washington from two locations: Portland Office 825 N.E. Muffnomah, Suite 1300, Portland, OR 97232-2146 Corvallis Office 2300 N. W. Walnut Blvd" Corvallis. OR 97330-3538 503.2j5,5000 503.752.4271 503.235,2445 FAX 503.752.0276 FAX 'I' 10C COUNCIL BILL NO. 1 436 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH CH2M-HILL ENGINEERING FOR ELECTRICAL ENGINEERING SERVICES AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AN AGREEMENT. WHEREAS, the City of Woodburn requires electrical engineering support to complete design of the Astor Way well house, and WHEREAS, the City of Woodburn desires to upgrade water supply system status/control panels and telemetry equipment, and WHEREAS, CH2M Hill can provide the professional engineering support services required by the city, and WHEREAS, CH2M Hill has established $19,700 as a budget amount for providing such services, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with CH2M Hill for the budget amount of $19,700.00 to provide engineering support services for Astor Street well house electrical system and Water Department status/control panel upgrade. Said agreement is attached hereto and, by this reference, incorporated herein. Section 1. That the Mayor and City Recorder of the City of Woodburn are hereby authorized to execute said agreement with CH2M Hill Engineering on behalf of the city. APPROVED: Fred W. Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon "I' ATTACHMENT Due to its length, the agreement has not been copied for inclusion in the council packet. It is attached to the original resolution and is available from the City Recorder. - T 10C 100 MEMO FROM: City Council through City Administrator ~ Public Works Program Manager I~ TO: SUBJECT: Transit Bus Bid Acceptance DATE: November 3, 1992 RECOMMENDATION: Accept the Bid of Schetky Northwest Sales, Inc. to supply a Transit bus for $100,690.00 with the condition a report on Federally required bus testing is provided prior to acceptance. BACKGROUND: The bids for City of Woodburn Bid No. 93-02 to provide a new rear-engine driven, wheelchair lift equipped transit bus were opened at 2:00 p.m. on November 2, 1992. Only one bid was received and the results were: Bidder Amount Schetky Northwest Sales Inc. $100,690.00 There are only two or three medium duty purpose built transit buses of the type the City specified in this bid request. The City desired a purpose built vehicle that would provide 12 to 15 years of service, would present a good image, and have the maneuverability to operate on the City street system. The bus offered by Schetky, a National Escort RE, is a quality unit that is used by the City of Los Angeles for paratransit operation. Santa Fe, New Mexico recently purchased 13 of them to be used in a startup of a transit system. In Oregon, Oregon Health Sciences University utilizes two as shuttle buses. OHSU complimented their maneuverability and visibility afforded the driver. This model has been in production for over three years. The Cummins Diesel/Allison transmission utilized has an outstanding record for durability. The City had anticipated that we would receive two or three bids. Federal requirements that the vehicles must be tested at the Transportation Research Center at Penn State University may have caused other bidders not to submit. The bus bid by Schetky is - ~ 100 City Council through City Administrator November 3, 1992 page 2 currently undergoing testing at the Pennsylvania facility. To comply with Federal Regulations the City must receive a copy of the test report prior to final acceptance of the vehicle. This should be made a condition of the bid acceptance. The City has discussed this with the State Program Manager and he concurs with this procedure. The City was approved for a total capital purchase grant of $105,000. State and federal funds will pay 90% of the cost making the City's 10% share $10,069. The approved budget has $10,500 budgeted for this purpose. The Council should accept the bid of Schetky Northwest Sales, Inc. for $100,690. T 10E MEMORANDUM FROM: City COWlcil through the City Administrator Linda S Libt Directory/! prauer, ary November 5, 1992 TO DATE: SUBJECT: Bid Award on Roof Repair Project at the Library RECOMMENDATION: Award bid for the roof repair project to the low bidder, Acme Roofing Co., for $16,199.00. (Note: The project is fimded in the approved budget under accoWlt number 90-900-713.012.) BACKGROUND: Bids for City of Woodbwn bid #93-07 for repair to the roof of the library's main building and 5 year "No-Leak" guarantee were opened at 12:00 NOON on October 21, 1992. Results were: BIDDER AMOUNT Acme Roofing Co. $ 16,199.00 Martin Sheet Metal 32,200.00 Uoyd Weigel Constroction, Inc. 37,326.83 This project will allow the Lt"braty to stop the leaking inside the h"brary. The problem has been apparent for a number of years and many attempts have been made to remedy the situation. Several opinions have concluded that the metal on the roof is good, just not sealed properly from the beginning. $25,000 is budgeted this fiscal year in the Library's Endowment Fund for the replacement of the roof. - T 11 A 11/04/92 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page Check. NUltler Budgetary Account NUltler Vendor Name Vendor NUltler Check. - Date Written Amol.l'lt of Check ------------ ------------------------- ------------------------------ ---------..--- -------------------- ---------------- 16233 BONDS U.S. BANK 020070 10/01/92 1,600.00 16234 FIRE BOND LEE SOWERS 018630 10/01/92 175.00 16235 WATER WELL BONDS SECURITY PACIFIC CLEARING 018339 10/01/92 20,570.00 16236 BONDS CHASE MANHATTAN BANK 002380 10/01/92 5,421.25 16237 SICK PAY FICA-POLICE BANK OF AMERICA 001130 10/01/92 9.56 16323 FIRE BOND U.S. BANK 020070 10/06/92 172.50 16324 SUPPLIES-PARKS ABBY'S PIZZA 000027 10/06/92 85.20 16325 SERVICES-WATER U.S. POST OFFICE 020090 10/08/92 229.29 16326 V 0 I D V 0 I D V 0 I 0 16327 V 0 I 0 V 0 I D V 0 I 0 16328 V 0 I D V 0 I 0 V 0 I 0 16329 SERVICES-PUBLIC WORKS BAND L CONCRETE/VIESKO SAND NONE 10/09/92 4,085.00 16330 REFUND-WATER/SEWER AMEENAH DEHDAIRY NONE 10/09/92 21.65 16331 REGISTRATION-911 CCCJCTC LAKE OSWEGO POLICE NONE 10/09/92 150.00 16332 SUPPLIES-CENT ST/LIBRARY ADVANCED LASER IMAGING 000066 10/09/92 249.70 16333 SUPPLIES-911 ALCO CAPITAL RESOURCE INC 000104 10/09/92 86.67 16334 SERVICES-WTP ALARM SYSTEMS 000117 10/09/92 104.50 16335 SUPPLIES-WTP ALL PURE CHEMICAL CO 000136 10/09/92 2,013.50 16336 SUPPLIES-WTP AUTOMATED OFFICE SYS 000563 10/09/92 35.32 16337 SERVICES-PUBLIC WORKS BAND L CONCRETE 001031 10/09/92 4,500.00 16338 SUPPLIES-WTP/TRANSIT BI-MART CORPORATION 001275 10/09/92 154.96 16339 SUPPLIES-VARIOUS BOISE CASCADE 001340 10/09/92 275.52 16340 SERVICES-WTP CARL'S SEPTIC TANK CLEANING 002136 10/09/92 147.00 16341 SERVICES"PW CH2M-HILL 002478 10/09/92 73.79 16342 WORKERS COMP-NON DEPT CIS: CITY-CTY INS. SERVS. 002488 10/09/92 9,507.36 16343 MAINTENANCE-CENT STORES COPY OFFICE PRODUCTS INC 002875 10/09/92 178.75 16344 SUPPLIES-WTP DAVISON AUTO PARTS 003080 10/09/92 19.00 16345 SUPPLIES-POLICE EMED CO INC 004141 10/09/92 39.31 16346 SERVICES-WTP ESTATES LAWN CARE INC 004273 10/09/92 245.00 16347 SUBSCRIPTION-POLICE EXECUTIVE BOOK SUMMARIES 004440 10/09/92 79.50 16348 SUPPLIES-CENT STORES FIRST BANK OF MARIETTA 005133 10/09/92 178.87 16349 SUPPLIES-WTP FISHER'S PUMP AND SUPPLY 005147 10/09/92 87.57 16350 SERVICES-911 GERVAIS TelEPHONE CO 006143 10/09/92 2.68 16351 SUPPLIES-WTP G.W. HARDWARE CENTER 006405 10/09/92 416.58 16352 SERVICES-POLICE HUBBARD PLUMBING 007330 10/09/92 45.00 16353 SUBSCRIPTION-POLICE IACP NET/LOGIN SERVICES 008001 10/09/92 500.00 16354 SERVICES-ENG/STREET JOB SHOPPERS INC 009119 10/09/92 743.52 16355 SUPPLIES-POLICE LARRY RAY DISTRIBUTING 011096 10/09/92 177.81 16356 REIMBURSEMENT-POLICE PAT LOHR 011310 10/09/92 129.34 16357 SERVICES-COURT MSI GROUP,INC 012015 10/09/92 125.00 16358 SUPPLIES-911 MAGNASYNC CORP 012042 10/09/92 1 ,787.71 16359 LAUNDRY-WTP MARYATT INDUSTRIES 012240 10/09/92 231. 11 16360 SERVICES-STREET METRO FORESTRY INC 012443 10/09/92 1,035.00 16361 SUPPLIES-VARIOUS METROFUELING,INC 012448 10/09/92 619.54 16362 SUPPLIES-POLICE MILES CHEVROLET 012490 10/09/92 39.00 56,348.06 - 1" 11 A 11/04/92 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 2 Check Nl.IIber Budgetary Account Nl.IIber Vendor Name Vendor Nl.IIber Check - Date Written Amount of Check ......---....---- ------------------------- -------..----------------....---- ...------------ ----------------..--- --..----..............-.. 16363 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 10/09/92 170.00 16364 SUPPLIES-POlICE NATIONAL NOTARY ASSN 013082 10/09/92 43.30 16365 SERVICES-PARKS NORTHWEST NATURAL GAS 013350 10/09/92 20.15 16366 SERVICES-NON DEPT/WATER NPA WEST 013389 10/09/92 775.00 16367 REPORT-BUILDING OR. BLDG COOES AGENCY 014160 10/09/92 778.40 16368 SERVICES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 10/09/92 63.00 16369 SUPPLIES-CENT STORES PITNEY BOWES 015350 10/09/92 134.50 16370 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/09/92 7,081.83 16371 REGISTRATION-POLICE PORTLAND POLICE BUREAU 015445 10/09/92 288.00 16372 SERVICES-COURT TERRY RAMIREZ 017050 10/09/92 47.00 16373 SUPPLIES-PUBLIC YORKS RIEDEL OMNI RUBBER PROOUCTS 017203 10/09/92 19,920.00 16374 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 10/09/92 177.60 16375 SERVICES-NON DEPT/POLICE SCOTT & ASSOCIATES 018310 10/09/92 1,898.92 16376 FIRE BOND SECURITY PACIFIC CLEARING 018338 10/09/92 175.00 16377 WATER WELL BOND SECURITY PACIFIC BANK ORE 018346 10/09/92 305.00 16378 SUBSCRIPTION-CITY ATTY SHEPARDS MCGRAW HILL 018430 10/09/92 116.00 16379 FUEL-POLICE/CODE ENFORCE SILVERFLETT SYSTEMS 018465 10/09/92 607.43 16380 SERVICES-WATER TELECOMM SYSTEMS INC 019043 10/09/92 52.50 16381 SUPPLIES-POLICE TERRITORIAL SUPPLIES 019060 10/09/92 72.35 16382 FUEL-CENTRAL GARAGE UNOCAL: ERNIE GRAHAM OIL 020010 10/09/92 219.00 16383 SERVICES-PARKS UNITED DISPOSAL SERVICE 020020 10/09/92 494.85 16384 SERVICES-VARIOUS U.S. WEST COfMlNICATlONS 020095 10/09/92 921. 75 16385 SUPPLIES-WTP VALLEY WELDING SUPPLY 021050 10/09/92 9.00 16386 SUPPLIES-FINANCE VISIBLE COMPUTER SUPPLY 021200 10/09/92 118.58 16387 SERVICES-WTP WATER,FOOD & RESEARCH LAB 022062 10/09/92 110.00 16388 SERVICES-VARIOUS WOODBURN INDEPENDENT 022630 10/09/92 306.60 16389 SUPPLIES-WTP ZEP MANUFACTURING CO 025050 10/09/92 1,430.51 16390 POSTAGE MTR-VARIOUS POSTAGE BY PHONE SYSTEM 015466 10/09/92 600.00 16391 V 0 I 0 V 0 I 0 V 0 I D 16392 REIMBURSEMENT-PLANNING CYNTHIA B GARDINER 006020 10/12/92 53.56 16393 FIRE BOND FIRST INTERSTATE BANK 005130 10/13/92 175.00 16394 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 10/14/92 137.53 16395 V 0 I 0 V 0 I D V 0 I D 16396 V 0 I 0 V 0 I D V 0 I D 16397 V 0 I 0 V 0 I D V 0 I D 16398 OVERPAYMENT-WATER/SEWER RALPH COLEMAN NONE 10/15/92 21.65 16399 OVERPAYMENT-WATER/SEWER WI LLI AM HOLDEN NONE 10/15/92 24.00 16400 SERVICES-WTP A & A P~ST CONTROL INC 000011 10/15/92 170.00 16401 SERVICES-POliCE AWARDS AND ATHLETICS 000580 10/15/92 22.00 16402 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 10/15/92 403.20 16403 SERVICES-VARIOUS AT & T 000623 10/15/92 117.39 16404 SERVICES-POLICE AT&T LANGUAGE LINE SERVICES 000659 10/15/92 50.00 16405 SUPPLIES-POlICE BI-MART CORPORATION 001275 10/15/92 199.88 16406 SUPPLIES-CITY ATTY BUTTERSWORTH LEGAL PUBL 001590 10/15/92 36.39 16407 SUPPLI ES - STREET CANBY SAND & GRAVEL CO 002060 10/15/92 113.04 16408 SERVICES-WTP CHZM-HILL 002478 10/15/92 548. 13 95,356.10 ~ 1" 11 A 11/04/92 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 3 Check NlJllber Budgetary Account NlJllber Vendor N_ Vendor NlJllber Check - Date Written Amount of Check ........---.....---- ------------------------- ------------------------------ ----------..-- -------------------- --............--------- 16409 EXPENSES-WTP MARVIN DANIELS 003035 10/15/92 225.00 16410 SUBSCRIPTION-LIBRARY EBSCO SUBSCRIPTION SERV 004040 10/15/92 3,m.99 16411 SUPPLI ES-WTP FISHER'S PUMP AND SUPPLY 005147 10/15/92 87.57 16412 SERVICES-CITY HALL C.J. HANSEN CO 007055 10/15/92 360 . 56 16413 SUPPLlES-WTP HIGH PURITY CHEMICAL INC 007189 10/15/92 1,100.15 16414 SERVICES-STREET JOB SHOPPERS INC 009119 10/15/92 515.10 16415 SUPPLIES-CITY ATTY MARION COUNTY DISTRICT COURT 012085 10/15/92 4.25 16416 SERVICES-ENGINEERING MARION COUNTY CLERK 012087 10/15/92 50.00 16417 PERMITS-BUILDING MARION COUNTY BLDG INSPEC 012090 10/15/92 1,966.16 16418 SERVICES-NON DEPT MAR I ON COUNTY FISCAL SVCS 012140 10/15/92 3,300.00 16419 SERVICES-WTP MARYATT INDUSTRIES 012240 10/15/92 140.47 16420 SUPPLIES-WATER/POLICE OR DEPT OF GENERAL SERVICES 014200 10/15/92 455.00 16421 SERVICES-LIBRARY OREGONIAN PUBLISHING CO 014653 10/15/92 137.00 16422 SUPPLIES-SEWER PACIFIC SAFETY SUPPLY INC 015040 10/15/92 1,900.00 16423 SUPPLIES-STREET PACIFIC RUBBER OF OREGON 015093 10/15/92 23.88 16424 SERVICES-WWTP PIONEER ELECTRONICS 015345 10/15/92 22.n 16425 REGISTRATION-WWTP 1992 PNPCA CONFERENCE 015357 10/15/92 125.00 16426 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/15/92 8,583.46 16427 SUPPLIES-WATER PRIER PIPE & SUPPLY INC 015515 10/15/92 85.68 16428 SERVICES-COURT TERRY RAMIREZ 017050 10/15/92 47.00 16429 SUPPLlES-WTP RUGGED MFG 017361 10/15/92 41.64 16430 FUEL-TRANSIT/DAR SILVERFLEET SYSTEMS 018465 10/15/92 284.34 16431 MAINTENANCE-LIBRARY SOUND ELEVATOR CO 018610 10/15/92 154.50 16432 SUPPLIES-STREET SURVEYORS SUPPLY CO 018855 10/15/92 137.50 16433 FUEL-VARIOUS UNOCAL:ERNIE GRAHAM OIL 020010 10/15/92 580.94 16434 STAMPS-RSVP UNITED STATES POST OFFICE 020090 10/15/92 58.00 16435 SERVICES-VARIOUS U.S. WEST CCM4UNICATlONS 020091 10/15/92 460.84 16436 SERVICES-VARIOUS U.S. WEST CCM4UNICATlONS 020095 10/15/92 1,737.91 16437 SERVICES-POLICE WOOOBURN CARCRAFT 022508 10/15/92 133.37 16438 SERVICES-LIBRARY WOOOBURN INDEPENDENT 022630 10/15/92 70.70 16439 SUPPLIES-WTP/FINANCE WOOOBURN OFFICE SUPPLY 022670 10/15/92 33.63 16440 SERVICES-ENGINEERING WOOOBURN PHARMACY 022680 10/15/92 25.60 16441 SERVICES-WTP WOODBURN RADIATOR & GLASS 022700 10/15/92 35.00 16442 OVERPAYMENT-BUILDING WOODBURN BUILDERS 080220 10/15/92 120.75 16443 SERVICES-WATER U.S. POST OFFICE 020090 10/16/92 143.91 16444 HOTEL TAX-NON DEPT WOODBURN CHAMBER OF COMMERCE 022510 10/21/92 1,429.88 16445 REGISTRATION-LIBRARY LEAGUE OF OREGON CITIES 011110 10/21/92 80.00 16446 REIMBURSEMENT-FINANCE NANCY G1iITTA 006325 10/21/92 17.60 16447 V 0 I D V 0 I D V 0 I 0 16448 V 0 I D V 0 I D V 0 I D 16449 V 0 I D V 0 I D V 0 I 0 16450 V 0 I D V 0 I D V 0 I 0 16451 V 0 I D V 0 I D V 0 I D 16452 FIDELTY BOND-NON DEPT ALEXANDER & ALEXANDER 000140 10/22/92 289.80 16453 SUPPLIES-LIBRARY AMER I CAN LI BRARY ASSOC 000250 10/22/92 15.90 16454 BOOKS - LI BRARY AMERICAN MEDIA CORP 000263 10/22/92 308.53 124,423.48 - 1" 11 A 11/04/92 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 4 Check Nl.II1ber Budgetary Account Number Vendor Name Vendor Nl.II1ber Check - Date Written Amoult of Check -----------.. ------------------------- ------------------------------ ----------...-... -------------------- ---------------- 16455 MAINT AGREEMNT-VARIOUS A-QUALITY TYPEWRITER 000420 10/22/92 750.00 16456 SERVICES-WWTP ANDERSON APPLIANCE 000428 10/22/92 331.50 16457 BOOKS- LI BRARY BAKER & TAYLOR-CA & NV 001090 10/22/92 75.41 16458 BOOKS-LIBRARY BARNES & NOBLE 001135 10/22/92 223 . 22 16459 SERVICES-WWTP BLUE RIBBON JANITORIAL 001305 10/22/92 260.00 16460 BOOKS- LI BRARY BOUND TO STAY BOUND BOOKS 001360 10/22/92 355.19 16461 SERVICES-LIBRARY/CTY HALL BUILDING CODES AGENCY 001585 10/22/92 202.24 16462 SERVICES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 10/22/92 676.48 16463 SUPPLIES-LIBRARY CITY NEWS PUBLISHING CO 002508 10/22/92 40.00 16464 SUPPLIES-WATER CONSOlIDATED SUPPLY CO 002770 10/22/92 38.95 16465 BOOK-LIBRARY CONTACTS INFLUENTIAL MKT 002m 10/22/92 435.00 16466 SERVICES-TRANSIT DAILY JOURNAL OF COMMERCE 003020 10/22/92 31.50 16467 SUPPLI ES-WWTP D.P. NICOLl,INC 003281 10/22/92 120.00 16468 BOOKS-LIBRARY EDU-TECH CORP 004087 10/22/92 86.62 16469 BOOK-LIBRARY FACTS ON FILE INC 005010 10/22/92 569.34 16470 BOOK-LIBRARY FAMILY CIRCLE 005035 10/22/92 23.90 16471 SUPPLIES-LIBRARY FILMC(J14 005120 10/22/92 59.90 16472 BOOKS-LIBRARY GALE RESEARCH COMPANY 006015 10/22/92 55.80 16473 SERVICES-VARIOUS G.T.E MOBILNET 006373 10/22/92 970.64 16474 SERVICES-CITY HALL C.J. HANSEN CO INC 007055 10/22/92 320.00 16475 SUBSCRIPTION-LIBRARY HISTORIC RESOURCES INC OOn48 10/22/92 18.00 16476 SUPPLIES-LIBRARY INGRAM-COMMTRON 008117 10/22/92 39.22 16477 SERVICES-STREET JOB SHOPPERS INC 009119 10/22/92 446.25 16478 SUBSCRIPTION-LIBRARY LI BRARY JOURNAL 011276 10/22/92 48.00 16479 SERVICES-POLICE LOCAL GOV'T PERSON'L INST 011300 10/22/92 530.00 16480 MAINTENANCE-COURT MSI GROUP INC 012015 10/22/92 125.00 16481 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 10/22/92 43.95 16482 SUBSCRIPTION-LIBRARY MARVEL COMICS 012239 10/22/92 23.90 16483 SUPPLI ES-WWTP MARYATT INDUSTRIES 012240 10/22/92 100.05 16484 SERVICES-ENGINEERING GORDON L. MERSETH P.E. 012434 10/22/92 928.85 16485 DIRECTORY-LIBRARY NATIONAL INFO CENTER 013070 10/22/92 74.95 16486 SUPPLIES-CITY HALL WALTER E. NELSON CO 013153 10/22/92 127.25 16487 MAINTENANCE-WIR/NON DEPT NPA WEST 013389 10/22/92 775 . 00 16488 SUPPLIES-LIBRARY OCCUPATIONAL CENTER 014017 10/22/92 39.00 16489 SERVICES-VARIOUS ONE CALL CONCEPTS INC 014054 10/22/92 64.60 16490 REGISTRATION-BUILDING OREGON BUILDING OFFICIALS 014125 10/22/92 60.00 16491 SERVICES-LIBRARY OREGON MICRO-IMAGING INC 014355 10/22/92 125.00 16492 SUPPLIES-ENGINEERING PACIFIC PRINTERS 015058 10/22/92 36.70 16493 SUPPL I ES-WTP THE PLANK COMPANY 015338 10/22/92 1,050.00 16494 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/22/92 10,174.46 16495 SUPPLIES-LIBRARY POWELL'S BOOKSTORE INC 015467 10/22/92 5.50 16496 SERVICES-911 PTI COMMUNICATIONS 015580 10/22/92 120.00 16497 SERVICES-WWTP QUALITY CONTROL SERVICES 016063 10/22/92 168.00 16498 SERVICES-COURT TERRY RAMIREZ 017050 10/22/92 54.50 16499 LAUNDRY-WATER RAWLINSON'S LAUNDRY 017055 10/22/92 13.90 16500 REIMBURSEMENT-911 ED RECTOR 017120 10/22/92 80.18 145,321.43 - l' 11 A 11/04/92 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 5 Check Nl.II1ber Budgetary Account Nl.II1ber Vendor N8IIIe Vendor NUJi)er Check - Date Written Amount of Check ...------...---- ------------------------- ------------------------------ ------------- -------------------- ---------------- 16501 SUPPLIES-LIBRARY REGENT BOOK COMPANY 017148 10/22/92 18.82 16502 SUPPLIES-LIBRARY SCIENTIFIC AMERICAN LIBRARY 018287 10/22/92 28.26 16503 SUPPLlES-WWTP SCIENTIFIC SUPPLY & EQUIP 018294 10/22/92 488.94 16504 SERVICES-TRANSIT LES SCHWAB TIRE CENTER 018300 10/22/92 80.52 16505 SUPPLIES-LIBRARY SCOT CUSTODIAL SUPPLY 018308 10/22/92 13.50 16506 SUPPLIES-LIBRARY SELECT VIDEO 018386 10/22/92 63.65 16507 SUPPLIES-LIBRARY SOUTHEASTERN BOOK CO 018627 10/22/92 791.85 16508 SUPPLIES-LIBRARY SUPER lOR BOOKS 018830 10/22/92 62.50 16509 SERVICES-NON DEPT SUSSMAN, SHANK, WAPNICK 018875 10/22/92 4,250.00 16510 SUPPLIES-POlICE TEE'S PLUS SCREEN PRINTING 019053 10/22/92 375.25 16511 SUPPLIES-POlICE TERRITORIAL SUPPLIES INC 019060 10/22/92 89.75 16512 SUPPLIES-LIBRARY THORNDIKE PRESS 019150 10/22/92 92.07 16513 SUBSCRIPTION-LIBRARY TIME,INC MAGAZINE 019159 10/22/92 205.00 16514 SUPPLIES-LIBRARY TIME-LIFE BOOKS MUSIC 019160 10/22/92 19.15 16515 SUPPLIES-LIBRARY USWEST DIRECT 020092 10/22/92 23.45 16516 SERVICES-911 u.S. WEST COMMUNICATIONS 020095 10/22/92 20.00 16517 REIMBURSEMENT-911 VICKI WALKER. 022020 10/22/92 132.49 16518 SERVICES-WTP WATER,FOOD & RESEARCH LAB 022062 10/22/92 5,959.00 16519 SERVICES-LIBRARY WATER METRICS CO 022070 10/22/92 173.75 16520 SERVICES-POlICE WOODBURN FLORIST 022600 10/22/92 51.00 16521 SERVICES-WATER US POST OFF I CE 020090 10/23/92 165.07 16522 REGISTRATION-BUILDING OREGON BUILDING OFFICIALS 014125 10/23/92 60.00 16523 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 10/26/92 158.61 16524 SERVICES-WATER U.S. POST OFFICE 020090 10/29/92 158.50 16525 V 0 I 0 V 0 I D V 0 I D 16526 V 0 I D V 0 I 0 V 0 I D 16527 V 0 I 0 V 0 I 0 V 0 I 0 16528 REFUND-PARKS MARIA CASTILLO NONE 10/30/92 10.00 16529 REFUND-BUILDING RON BONTRAGER NONE 10/30/92 4,327.77 16530 SIDEWALK SUBSIDY-STREET ROBERT HUGHES NONE 10/30/92 384.75 16531 SUPPLI ES - STREET ACE CHEMICAL TOILETS 000031 10/30/92 150.00 16532 SUPPLlES-PW ADVANCED PRINTING 000067 10/30/92 760.37 16533 SUPPLlES-WWTP ANDERSON APPLIANCE 000428 10/30/92 199.00 16534 SERVICES-POLICE/CITY HALL ARATEX SERVICES INC 000535 10/30/92 61.30 16535 ANNUAL DUES-PW AWWA 000665 10/30/92 73.00 16536 Fl RE BONDS BANK OF AMERICA 001129 10/30/92 1,050.00 16537 SUPPLIES-WATER BI-MART CORPORATION 001275 10/30/92 28.06 16538 SERVICES-SEWER BOB'S BACKHOE SERVICE 001325 10/30/92 3,586.00 16539 PAGERS-POLICE/911 BUSINESS CONNECTIONS 001627 10/30/92 105.00 16540 SUPPLIES-911 CABLECO INTL ELECTRO PRODUCTS 002016 10/30/92 25.50 16541 SUPPLlES-WTP CHARTS INC 002405 10/30/92 90.48 16542 SERVICES-PW CH2M-HILL 002478 10/30/92 3,871.87 16543 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 10/30/92 275 .00 16544 SUPPLIES-SEWER CONSOLIDATED SUPPLY CO 002nO 10/30/92 1,224.83 16545 SUPPLIES-WATER CONVENI ENCECARD 002815 10/30/92 5.63 16546 SERVICES-POLICE DANIELS PHOTOGRAPHY 003030 10/30/92 103.46 175,134.58 - 1 11 A 11/04/92 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 6 Check Nl.II1ber Budgetary Account Number Vendor Name Vendor Nl.II1ber Check - Date Written Amount of Check -------..---- ------------------------- ------------------------------ ----------........ -------------------- -------...-------- 16547 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 10/30/92 841.81 16548 SUPPLIES-POlICE DAVISON AUTO PARTS 003081 10/30/92 23.22 16549 SERVICES-ENG DE HAAS & ASSOCIATES INC 003108 10/30/92 220.00 16550 SERVICES-POlICE FARMERS OIL 005040 10/30/92 179.70 16551 1987 IMPRVMT BONDS FIRST INTERSTATE BANK 005130 10/30/92 88,360.00 16552 SUPPLIES-CODE ENFORCE FOOD WAREHOUSE 005196 10/30/92 62.56 16553 SUPPLI ES- PARKS GRAND SLAM 006273 10/30/92 6.25 16554 SERVICES-911/PARKS G. T.E. MOBIUET 006373 10/30/92 124.34 16555 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 10/30/92 219.98 16556 SERVICES-WTP C.J. HANSEN CO INC 007055 10/30/92 225.50 16557 REIMBURSEMENT-RSVP PATRICIA HELLHAKE 007117 10/30/92 106.59 16558 SUPPLIES-WATER HESSEL TRACTOR & EQUIPMENT 007175 10/30/92 119.22 16559 SERVICES-STREET JOB SHOPPERS INC 009119 10/30/92 408.00 16560 SUPPLIES-LIBRARY KNOGO CORPORATION 010293 10/30/92 245.00 16561 SUPPLIES-DAR KROWN RESEARCH INC 010310 10/30/92 287.00 16562 SUPPLIES-STREET L & L BUILDING SUPPLIES 011010 10/30/92 246.80 16563 SUPPLlES-WTP RANDAL G. LANGBEHN 011029 10/30/92 609.00 16564 SERVICES-CTY HALL/LIBRARY LANDIS & GYR 011032 10/30/92 878.00 16565 REGISTRATION-CITY ADMIN LEAGUE OF OREGON CITIES 011110 10/30/92 134.00 16566 SUPPLIES-PARKS LI NOS MARKET 011240 10/30/92 68.34 16567 SERVICES-PARKS MARION COUNTY CLERK 012087 10/30/92 55.00 16568 SERVICES-WTP MARYATT INDUSTRIES 012240 10/30/92 131.06 16569 FUEL-VARIOUS METROFUELING INC 012448 10/30/92 443.61 16570 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 10/30/92 154.72 16571 SUPPLIES-911 MOTOROLA I NC 012630 10/30/92 3,715.50 16572 SUPPLIES-TRANSIT NORTHSIDE FORD TRUCK SALE 013225 10/30/92 4.10 16573 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 10/30/92 504.42 16574 SUPPLIES-STREET OR DEPT TRANS/HWY DIV 014260 10/30/92 216.00 16575 SERVICES-ENGINEERING OREGONIAN PUBLISHING CO 014653 10/30/92 159.30 16576 SERVICES-RSVP PACIFIC PRINTERS 015058 10/30/92 87.50 16577 SUPPLIES-WATER PACIFIC WATER WORKS SUPPLY 015065 10/30/92 140.98 16578 SUPPLIES-PARKS PEPSI-COLA BOTTLING CO 015250 10/30/92 489.00 16579 SERVICES-PW PIPE TECH INC 015337 10/30/92 508.22 16580 SERVICES-POLICE PIONEER ELECTRONICS 015345 10/30/92 40.00 16581 REIMBURSEMENT-PARKS SHIRLEY PITT 015359 10/30/92 43.90 16582 SERVCIES-WATER/WTP PORTLAND GENERAL ELECTRIC 015420 10/30/92 96.66 16583 SUPPLIES-WATER POWER RENTS INC 015490 10/30/92 9.60 16584 SUPPLIES-LIBRARY QUALITY BOOKS INC 016040 10/30/92 363.80 16585 SERVICES-COURT TERRY RAMIREZ 017050 10/30/92 39.50 16586 SERVICES-CENTRAL GARAGE RAWLINSON'S LAUNDRY 017055 10/30/92 31.50 16587 SUPPLIES-LIBRARY REED REFERENCE PUBLISHING 017145 10/30/92 403.55 16588 REIMBURSEMENT-COURT JACQUELINE RODRIGUEZ 017380 10/30/92 77.98 16589 SUPPLIES-TRANSIT SCHETKY NORTHWEST SALES 018240 10/30/92 84.32 16590 SERVICES-VARIOUS LES SCHWAB TIRE CENTER 018300 10/30/92 450.01 16591 SERVICES-CITY ATTORNEY N. ROBERT SHIELDS 018450 10/30/92 4,635.00 16592 SUPPLIES-PARKS SHOP-N-KART 018451 10/30/92 35.51 281,420.63 T 11 A 11/04/92 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1992 Page 7 Check NUJi)er Budgetary Account NUJi)er Vendor Name Vendor NUJi)er Check - Date Written Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 16593 SUPPLIES-POLICE SLATER COMMUNICATIONS 018522 10/30/92 169.40 16594 SUPPLIES-POliCE SOlO SPECIAL EDITION 018603 10/30/92 252.50 16595 SERVICES-COURT ROBERT THOMAS III 019138 10/30/92 77.00 16596 FUEL-CENTRAL GARAGE UNOCAL: ERNIE GRAHAM OIL 020010 10/30/92 231.00 16597 SERVICES-911 u.s. WEST COMMUNICATIONS 020095 10/30/92 69.80 16598 SUPPLIES-LIBRARY UPBEAT, WONDERS FOR CHILDREN 020178 10/30/92 169.35 16599 SERVICES-WATER WATER,FOOD & RESEARCH LAB 022062 10/30/92 215.25 16600 SERVICES-911 WOODBURN FLORIST 022600 10/30/92 56.00 16601 SERVICES-VARIOUS WOODBURN INDEPENDENT 022630 10/30/92 194.95 16602 SUPPLIES-BUILDING WOODBURN LlI4BER CO 022660 10/30/92 30.06 16603 SUPPLIES-PARKS/POLICE WOODBURN OFFICE SUPPLY 022670 10/30/92 79.57 16604 SUPPLIES-POLICE WOODBURN PHARMACY 022680 10/30/92 10.45 16605 SUPPLIES-POLICE YES GRAPHICS 024025 10/30/92 297.00 16606 SERVICES-RSVP SHIRLEY HACKETT 035311 10/30/92 56.64 16607 SERVICES-RSVP MARGARET KANE 035390 10/30/92 9.60 16608 SERVICES-RSVP LEO LA ROQUE 035465 10/30/92 238.08 16609 SERVICES-RSVP ELIZABETH ROSS 035630 10/30/92 137.20 16610 SERVICES-RSVP JUNE SIMPSON 035648 10/30/92 86.40 16611 SERVICES-RSVP ROBERT STI LlMAN 035667 10/30/92 38.40 16612 SERVICES-RSVP CHARLES WIGLE 035748 10/30/92 38.40 16613 SERVICES-RSVP JAY WOODS 035763 10/30/92 86.40 16614 SERVICES-RSVP GERALD WOOD 035790 10/30/92 77.76 16615 SERVICES-OAR HA TTl E CLARK 045100 10/30/92 80.16 16616 SERVICES-OAR GRACE DAVIDSON 045210 10/30/92 8.40 16617 SERVICES-OAR CORNELIUS DONNELLY 045230 10/30/92 187.92 16618 SERVICES-OAR WINNIFRED FACHINI 045245 10/30/92 11.52 16619 SERVICES-DAR BETTY PARK 045515 10/30/92 15.10 16620 SERVICES-OAR JAMES STROUP 045595 10/30/92 20.16 16621 SERVICES-OAR BARBARA STROUP 045596 10/30/92 63.72 16622 SERVICES-OAR EDITH WILLIAMS 045707 10/30/92 64.08 284,492.90 ~ T 14A MEMO TO: City Council through City Administrator FROM: Community Development Director S\.f. SUBJECT: Dental Office, corner of 99E and Alexandra DATE: November 5, 1992 At their hearing of October 22, 1992, the Woodburn Planning Commission approved with conditions the development of a 2,438 square foot dental office in a CR (Commercial Retail) District) as shown on the attached map. Attachments DNTOFC.CC - T '--'\ 14A SITE PLAN REVIEW # 92-17 MEDICAL OFFICE BUILDING STAFF REPORT APPLICANT: PRTER LOOD PROPERTY LOCATION: NORTH-WEST CORNER OF PACIFIC HIGHWAY AND ALEXANDRA AVENUE ( SEE ATTACHED MAP) ZONING: COMMERCIAL RETAIL (CR) COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL ~' REQUEST: TO DEVELOP A 2,438 SQUARE FOOT OFFICE BUILDING SEE APPLICANT'S STATEMENT OF INTENT -- ATTACHMENT 1 I ~81:m~'" / E & i~./,.' ~ l:.:/ ~ ;f. -YOA .' '. .~ tfJ .~. ~~~ ~I IU ~~" If / ~. I tinE 1; tL "..",...~j, '1/ 7 i i J: "G"" ,.,.. :: ~ fI . ..~ ~A . " I :. J.... '. a A.'~ ;I ~. ,\ ' ~ERR i -.1~' '] - .f;~~ :;. I Ie;: '/ . 'Nl...l!i ? '. . \.. '7 /~;gl ." . ".7... lLY.;i /"" ~;....~ II' - :N~Y./' a ~ / \ /.~ /1'7 .~ ~j u "~'~1':':" ~ I I r I -!? ~ I SUBJECT PR. OPER~.~ . ~I Li n1 f. 1= w1l1 riflllj ~:rz:jJ"'fI - " '" . _ I f--r J--I~~n I -I~~ ....~ ~rP . _ WASH NGTON 1!Ii _. SCHJl L r II .0')- -1~W I -' -- 7 '- ~~ - I 77 1X-- '-)~" i~ ~8:71~ ~~t{ mI -'h::'~~ f-- I I I I Iri~/1 ~.. .." .L - . 2r;' .' r -h 775!LJ ' ~~ -:"" ~ I JII I 7~. ~_,_ I~" ,h~~~l 1-7~ LA~~ I 11lfllllllrllJ / / I i. ~ . N~. '. MT. HOOD AV. I ..~~~,,- . I - I ", I - I ~4!. C' NORtH PARK ... PLAZA / / / /' .... T f ....., , J 14A STAFF COMMENTS: A. APPLICABLE LAND USE CRITERIA: WOODBURN ZONING ORDINANCE CHAPTER 10. OFF-STREET PARKING, LOADING AND DRIVEWAY STANDARDS CHAPTER 11. SITE PLAN REVIEW CHAPTER 29. CR -- COMMERCIAL RETAIL DISTRICT B. BACKGROUND INFORMATION: 1. The property is zoned CR ( Commercial Retail); medical offices are permitted outright within this zone. / 2. The property is approximately 20,510 s.f. in area. The applicant wants to develop approximately 15,260 s.f. of the total area and intends to develop a second office building at a later date on the remaining portion of the parcel. The Undeveloped portion of the parcel is 5,250 s.f. in area. 3. The proposed office building will be 2,438 square feet in area ( see Attachment 2 ) and will be placed on the front part of the property, adjacent directly to Highway 99 E. The proposed parking lot ( 20 parking spaces) is located behind the building and will have access onto Alexandra (two driveways ). 4. All infrastructure services -- water, power, sanitary sewer -- are available to serve the development. C. ANALYSIS OF DEVELOPMENT STANDARDS: 1. REQUESTED SETBACKS: special setback -- distance from the center line of Highway 99 E plus the five foot front yard setback -- 75 feet staff comment: the applicant does not meet this standard 2. PARKING: required off-street parking for medical and dental clinic --. one space per 300 s.f. of gross floor area plus one space per two employees staff comment: the applicant provides 20 parking spaces and meets this standard 3. LANDSCAPING: landscape strip adjacent to the steet -- shall be at least 5 feet wide staff comment -- the applicant will provide a required landscape strip along Hwy 99E and Alexandra Street "I , ~~ 1 14A at least 15% of the total development area shall be landscaped -- staff comment -- the applicant will provide approximately 10,946 s.f. of landscaped area and meets this standard at least 10% of the total parking area shall be landscaped -- staff comment -- the identified parking area (20 spaces) is approximately 7,003 s.f. in area; the applicant will provide approximately 1,036 s.f. and the required standard will be met. It should be noted that the applicant did not provide any additional landscape areas inside the parking lot but rather on the fringes of the development ADDITIONAL COMMENTS EVALUATING THE PROPOSAL WERE PROVIDED ALSO BY THE POLICE DEPARTMENT AND WATER DEPARTMENT ( SEE ATTACHED INFORMATION - EXHIBIT 1 AND 2 ) ~ PROPOSED CONDITIONS OF APPROVAL: PLANNING: 1. A REVISE LANDSCAPE PLAN IDENTIFYING 2-3 LANDSCAPE ISLANDS WITHIN THE PARKING AREA SHALL BE PROVIDED TO THE PLANNING OFFICE PRIOR TO ISSUANCE OF A BUILDING PERMIT ENGINEERING: SEE ATTACHMENT 2 FIRE DEPARTMENT: SEE ATTACHMENT 3 OREGON STATE HIGHWAY DIVISION: SEE ATTACHMENT 4 - , 158 . MEMO TO: Planning Commission and City Council through City Administrator FROM: Code Enforcement Section <u.c:. SUBJECT: Monthly Report for November, 1992 DATE: December 4, 1992 This monthly report encompasses Code Enforcement activities from November 1-30, 1992. Code Enforcement responded to or self initiated 109 cases. There are 17 cases (previous months' violations) still under investigation which must be cleared by the court. CASES CLEARED CITATIONS PUBLIC PROPERTY VIOLATION: 22 20 1 These cases include storage of motor vehicles, boats, trailers, abandoned autos, etc. on public property. 4 Vehicles TOWED due to a violation on public streets/property. PRIVATE PROPERTY ABATE NUISANCES: 7 0 0 These cases include articles on private property labelled as junk, old cars, car parts, miscellaneous debris, wood, tires, any type of debris that lessens the aesthetics of property. HEALTH HAZARD: 1 1 0 These cases involved solid waste products (garbage) and other refuse which creates a public health hazard and habitat for rats; also human defecation and open septic tank(s) related to housing problems. lAND USE VIOLATIONS: 4 2 0 Involve zoning ordinance violations such as single family unit being used as a multifamily unit, residential units operating as commercial businesses in a residential zone, traffic safety involving line of sight at intersections, and vehicle(s) being parked on landscaped areas. DANGEROUS BUilDING: 1 0 0 Where building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deteriorated to become an attractive nuisance to children, vagrants or migrants affecting public health, etc. INDUSTRIAL WASTE: 1 1 0 Was disposed of through the City's storm drain system. - T CASES CLEARED CITATIONS 21 21 o 7 7 1 Settlemier Legion Community Park Park Center 163 110 36 CONTRACT CASES CUT CITATIONS o o o 3 3 o 11 11 o 31 31 o MONRPT.11 158 ANIMAL CONTROL: These include but are not limited to dogs barking/running at large, vicious/menacing animals, follow up cases on animal control involving cruelty for Woodburn Police Dept. Dogs released to owners and payments of impound fees. Related duties involving livestock. CITY PARK VIOLATIONS: General rules and regulations affecting rules of conduct within Woodburn City Parks. City Parks security checks (drive through) OBNOXIOUS VEGETATION: This includes weeds, tall grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties from May 1 through September 30. ASSIST OTHER AGENCIES: Such agencies as the Woodburn Police Dept, Woodburn Fire District, Marion County Health Dept, Marion County Housing Authority, Department of Labor and Industries, Accident Prevention Division, and Woodburn Builidng Department. MISCELLANEOUS VIOLATIONS: Public indecency, no merchant's license, peddlers, etc. CARD 3 INCIDENTS: Involve Woodburn residents that are not violations but a Code Enforcement officer responds and assists. Example: Resident requests animal live trap for varmint under house. Officer picks up captured varmint & releases back into country. .... ~ 15C _ ,.. f> MEMO DATE: November 3, 1992 TO: City Council FROM: Chris Childs, City Administrator A ~ and Nancy Grltta, Finance Director f\.. RE: File Server The Finance Department, with the authorization of the City Administrator, has purchased a 486 computer with a 1.7Gb hard drive to be used as a file server (A file server stores files and programs which are too large for individual personal computers and allows these computers to access these programs and files. It also serves as a "traffic COp" directing the flow of operations for all the computers to which it is tied.) The file server will be housed in the Finance Department's computer room, but it serves all the departments in City Hall. REASON FOR PURCHASE The purchase was necessitated by the fact that the present file server does not have the available capacity to store more data. There is not even sp~ce to add those programs which the City has contracted to buy. In addition, a problem has developed causing this server to fail frequently--in many ~ases destroying data and creating several days of extra work for more than one person. The new file server has a 1.7Gb hard drive as opposed to a 320 Mb in the old server. This hard drive was chosen because it is big enough to allow ample room for all planned program additions for two or more years, and it was cost effective because the cost in the drive size was little given the increase in capacity over the minimum acceptable size. ..... ..... 15C - .. I: ,.. THE BID PROCESS The cost of the new server, to be purchased from Personal Touch Computing is $4,515. The following steps were taken to purchase this server: 1. We obtained written confirmation from our major software provider, Eden Systems, that the hardware we intended to buy was compatible with its software. 2. We solicited bids for the server and all hard drives between 1.0 Gb and 2.0Gb from the following companies: Computerland, Alpha, CompuAdd, Polar Systems, Computer Products & Supplies, Inc., Software & Hardware Center, and Personal Touch Computing. Five vendors submitted bids on various hard drive configurations. Personal Touch Computing is a company we have dealt with in the past and highly recommend. This company's bid was for a Novell certified hard-drive. FUNDING THE PURCHASE The City has, in effect, earned money itself for this purchase. The City earned money from the sale of a computer program it had developed which could be used by other cities. This money (approximately $7,000) had been earmarked to be used for an appropriate computer related expense. The purchase will be made from the Capital Project Management Fund (account 068-681-71Q-008); currently the cash is in the Recorder's Trust account but the entire amount will be transferred to Fund 68 and the balance can be used for future needs. THE OLD FILE SERVER A decision still must be made about the old file server. Proper testing requires this server be removed to run the necessary diagnostic tests to determine why it is failing. Given that this server is an IBM and three years old it may not be cost effective to fix it and the hard drive, which we believe to be workable might even be sold. However, if the cost of fixing it is low we could use the two servers which would add advantages such as increased speed for the total system. - r