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Agenda - 11/23/1992 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. B. C. Council minutes of November 9, 1992. Woodburn Recreation & Park Board minutes of October 5, 1992. Woodburn Planning Commission minutes of November 12, 1992. 3A 3B 3C 4. APPOINTMENTS AND ANNOUNCEMENTS A. ANNOUNCEMENTS B. APPOINTMENTS 1. Appointment of Dorothy Jaeger, 1322 Vanderbeck Lane, to the Woodburn Library Board to fill an unexpired term ending in December 1994. 2. Appointment of Tom West, 1999 Jansen Way, to the Woodburn Budget Committee to fill an unexpired term ending in December 1993. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 6. COMMUNICATIONS A. Written - 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. PUBLIC HEARINGS No public hearings were scheduled for this date. Page 1 - Council Agenda - November 23, 1992. 9. TABLED BUSINESS 10. GENERAL BUSINESS A. Council Bill No. 1437 - Ordinance annexing property located adjacent to 1-5 near the Hwy 214 interchange to city, amending Comprehensive Plan Map from City multi-Family residential to City commercial, changing the zoning designation from County urban transition to City commercial retail and approving a site plan. (Chappell Development/Outlet Mall) 10A B. Consideration of engineering report on traffic signal at the K-Mart/Bi-Mart access to Hwy 214. 108 C. Council Bill No. 1438 - Resolution setting public hearing on special assessment for installation of traffic signal at K-Mart\Bi-Mart access to Hwy. 214. 10C D. Council Bill No. 1439 - Resolution for contract with Don Scott for labor negotiation services. 10D E. Granting of an easement to U.S. West Communications. 10E 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS A. Nuevo Amanecer housing project. 14A 15. STAFF REPORTS A. Woodburn population estimate - 14,005. 15A 16. MA VOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION - Annual evaluation of City Administrator performance and compensation. Authority: ORS 192.660(1 )(i) 18. ADJOURNMENT Page 2 - Council Agenda - November 23, 1992. '1'[ 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 9, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. 0015 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Absent Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Library Director Sprauer, Public Works Manager Rohman, Finance Director Gritta, City Recorder Tennant 0034 MINUTES. FIGLEy/GALViN.... approve the Council minutes of October 26, 1992; accept the Planning Commission minutes of October 22, 1992 and the Library Board minutes of October 28, 1992. The motion passed unanimously. 0044 ANNOUNCEMENTS- The first meeting of the Transportation Task Force has been scheduled for November 10th, 7:00 p.m., in the City Hall Council Chambers. The public is invited to attend the meeting. As a reminder, the Comeback Campaign will celebrate its 2nd birthday with a party scheduled at Settlemier Park on November 12th at 6:30 p.m.. 0097 APPOINTMENTS - CABLE TV COMMUNITY ACCESS ADVISORY COMMITTEE. The following individuals were recommended by Mayor Kyser to serve on the Advisory Committee: Linda Johnston, Linda Sprauer, Jerry Cotter, Bruce Thomas, Dail Adams, Milt Parker, and Pete Grigoreiff. Page 1 - Council Meeting Minutes, November 9, 1992 " 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING FIGlEy/SIFUENTEZ.... appointments to the Cable TV Community Access Advisory Committee as recommended by the Mayor be approved. The motion passed unanimously. The appointments do not have an expiration date and meeting dates/times will be dependent upon the work to be accomplished by the Committee as provided for in the Northland Cable TV Franchise ordinance. 0144 CHAMBER OF COMMERCE REPORT. Susan King, representing the Chamber Board, stated that the guest speaker at the November 18th Chamber forum will be Paul Wanner, State Economist with the Governor's Council on Economic Advisory Commission. The forum will be held at the Elk's lodge at 12:00 noon. The annual retreat will also be held that day. 0198 WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley stated that the Comeback Campaign will resume their downtown walks during the early evening hours beginning November 11 tho Members of the committee are encouraging citizens to participate by walking in groups on a regular basis. 0194 LETTERS FROM STUDENTS AT NELLIE MUIR SCHOOL RE: PRESERVATION OF WETLANDS. Administrator Childs stated that he had received letters from 8 students in Mrs: Jackie Stenlund's 4th grade class urging the City to protect the wetland area adjacent to Meadow Park Subdivision. 0211 lETTER FROM HUD RE: FINAL DETERMINATION OF COMPlIANCE- Woodburn latin American Club V. City of Woodburn. Administrator Childs read the letter from the U.S. Dept. of Housing and Urban Development, dated October 29, 1992, advising the City that they did act in compliance with Section 109 of the Housing and Community Development Act of 1974. 0279 PUBLIC HEARING - ANNEXATION #92-1. COMPREHENSIVE PLAN CHANGE #92-01. ZONE MAP CHANGE #92-02. AND SITE PLAN #92-09 -- (Chappell Development) . Council President Jennings declared the public hearing open at 7: 11 p.m.. Community Development Director Goeckritz read the required land use statement regarding the proposed annexation, comprehensive plan change, zone map amendment, and site plan. The property consists of approximately 27 acres and is located north of Hwy. 214 and west of 1-5 along Arney Road. Page 2 - Council Meeting Minutes, November 9, 1992 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING The Planning Commission held the required public hearing and, after hearing testimony for and against the proposed changes, approved the land use changes with conditions. The conditions have been expanded to due a recent condition imposed by the State Highway Division which requires a transportation study under the State Transportation Rule. In addition, the Comprehensive Plan map change would require the City to designate another 28 acre parcel of land as Multi-family residential to make-up for the loss of multi-family acreage within the Urban Growth Boundary. Director Goeckritz entered the following documents into the record: 1) Woodburn Factory Outlet Shopping Center Development Application; 2) Transportation Impact Analysis - Woodburn Factory Outlet Mall; 3) Staff Report; and 4) State and Citizen Responses. Director Goeckritz stated that there were approximately 60 conditions imposed by the Commission with the major areas of concern being: 1) realignment of Arney Road along 1-5, 2) bikeway/pedestrian walkways, 3) short term road improvements and a traffic light on Arney Road, a potential long term road improvement to Woodland Avenue as the 1-5 interchange area expands, and 4) the State Highway Department's conditions regarding the Transportation rule and rezoning land to multi-family residential. He stated that the zone map changes from multi-family residential to commercial general will not be made until the Transportation Plan has been addressed. 1200 Steve Russell, attorney representing Chappell Development, briefly outlined what information would be provided by the applicant's staff in presenting the proposed factory outlet mall development. Robert Chappell, developer, stated that his company has specialized in discount retail projects in areas such as Lincoln City and Troutdale. The development company retains ownership of the property and property managers maintain the site. The proposed factory outlet mall is classified as a third generation outlet mall which would include on-site production, retail, and food service. The mall would encompass approximately 240,000 square feet of building space. He stated that the conditions imposed by the State Highway Department caught them by surprise, therefore, they have decided to work with the City in resolving transportation issues around the 1-5 interchange area. 1493 Steve Russell stated that Chappell Development is asking the Council to 1) annex the property, and 2) give a zone change, comprehensive plan change and site plan approval based on (a)detailed findings of facts and approvals by the Planning Commission and (b)findings regarding the ODOT Transportation rule must be met. He stated that they are not asking the City to make any decision on the Transportation issue at this time since that is a condition prior to the start of any construction. He also stated that the commercial zone will Page 3 - Council Meeting Minutes, November 9, 1992 TAPE READING 1900 2619 2783 2803 Tape 2 0030 3A COUNCIL MEETING MINUTES November 9, 1992 be a buffer between 1-5 and the multi-family residential and single family residential zones to the west of the factory outlet mall. Hal Keever, representing Chappell Development, presented the site plan of the proposed development. He stated that it was never the intent of the developer to use Woodland or Willow Avenues as an access point to the mall. The transportation study may require some future road connections to Woodland but it is not anticipated that the connection would be in the immediate future. He also stated that they have worked with the County regarding the realignment of Arney Road along 1-5 and to improve Arney Rd between the development and Highway 214. A separate right-of-way from the road would accommodate the proposed bikepath/walkway to the mall. Steve Russell requested Council approval of the development and uphold the Planning Commission recommendations with the additions on pages 16 and 17 of the staff report relating to the State Highway Department's conditions. He stated that the Council would still retain control under the requirements of the Transportation Rule and that the final zone change and comprehensive plan change would not be made until the requirements are met. Additionally, the public still has an opportunity to comment on the transportation issue through the public hearings process on the Transportation Rule. Council President Jennings called for a 5 minute recess following the developer's presentation. Art Dufault, 16505 Arney Rd., stated that his property was adjacent to the proposed development and that he was in favor of the annexation, comprehensive plan, zone map change, and site plan. He provided the Council with pictures of the rear alley areas of other outlets operated by Chappell Development and expressed concern over the not having site specifics available yet regarding rear exits. He expressed concern on County zoned EFU land being an island within the Urban Growth Boundary in this particular area. He also requested that conditions include no rear door access, no storage of trash behind the buildings, and all external lighting be directed away from their property. He reiterated that he was in favor of the project but only wanted to get clarification on certain issues in the context of being a good neighbor. Paula Balken, Bryon Enterprises, 16517 Arney Rd., spoke in favor of the proposed land use changes and expressed her agreement with the statements made by Art Dufault. Jane Kanz, Executive Director of the Woodburn Chamber of Commerce, expressed the Chamber's support of the proposed development citing tourism, Page 4 - Council Meeting Minutes, November 9, 1992 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING growth within the community, and road improvements as a benefit to the community. A letter from the Chamber was included in the record. Susan King, 433 Olive Ave., expressed her support for the proposed factory outlet mall. Ellen Bandelowe, 7549 State Highway 214, spoke in favor of the development and expressed her opinion that traffic problems are solvable. Martin Rohrer stated that he owned a hop farm directly north of the proposed project and that he felt this proposal would be advantageous to the City. 0158 Tom Waggoner, 849 Woodland Ave., spoke in opposition to the development. He stated that not all of the residents in the West Woodburn area were in agreement with the proposed use of the property. His concerns included social aspects of the mall, traffic congestion, increased truck traffic, and the strain on existing infrastructure. A letter from Mr. Waggoner was included in the record. 0568 Steve Russell, representing Chappell Development, stated that they had no rebuttal to the concerns expressed by Mr. Waggoner. In regards to the parking concern behind the buildings, the current city ordinances prohibit parking in the alleys. 0608 Council President Jennings declared the public hearing closed at 8:55 p.m.. Councilor Sifuentez stated that she was excited about the proposed project but disappointed that a theater was not going to be included in the project. In regards to available jobs, she hoped that residents of the community would be given first opportunity for those jobs. Councilor Figley expressed her concern on potential traffic problems, however, she felt that long range planning will help to eliminate those problems. She stated that the rear side of the development should be well-screened from residential properties to the west of the project. She also stated that she felt this project would be an asset to the community. Councilor Steen stated that the City is growing and we must plan accordingly. He also stated that some of his neighbors in the West Woodburn area are opposed to the development because of the potential traffic problems. 0722 FIGLEy/GALViN.... annexation of 28 acres be approved and direct staff to draft an ordinance for discussion and approval at the next meeting. The motion passed unanimously. FIGLEy/GALViN.... recommendations of the Planning Commission pursuant to the site plan and amendments to the Comprehensive Plan and Zone map, be Page 5 - Council Meeting Minutes, November 9, 1992 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING approved with the conditions included and with the additional conditions listed on pages 16 and 17 of the staff report, and that the applicant be directed to prepare the findings of fact and conclusions of law. The motion passed unanimously. 0833 COUNCIL BILL 1434 - RESOLUTION APPROVING UNIFORM FIRE CODE AND STANDARDS FOR ENFORCEMENT BY THE WOODBURN FIRE DISTRICT. Councilor Hagenauer introduced Council Bill 1434. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1434 passed unanimously. Council President Jennings declared the bill duly passed. 0882 COUNCIL BILL 1435 - RESOLUTION AUTHORIZING AGREEMENT WITH THE STATE OF OREGON FOR A CAPITAL ASSISTANCE GRANT TO PURCHASE TRANSIT BUS. Councilor Hagenauer introduced Council Bill 1435. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. 0908 COUNCIL BILL 1436 - RESOLUTION AUTHORIZING AGREEMENT WITH CH2M HILL FOR ELECTRICAL ENGINEERING SERVICES. Council Bill 1436 was introduced by Councilor Hagenauer. Public Works Manager Rohman reviewed the modified proposal which would provide electrical engineering support in the design of the Astor Way well house and to upgrade the electrical equipment at Well #7. The engineers will also do some research on the potential purchase of a standby generator in the event there is a long term loss of electricity. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1436 passed unanimously. Council President Jennings declared the bill duly passed. 1241 BID AWARD - TRANSIT BUS. Due to the limited number of medium duty transit buses available for purchase, the only bid received by the City was from Schetky Northwest Sales Inc. in the amount of $100,690.00. To comply with federal requirements, the bus is currently undergoing testing and the staff recommended that the bid be awarded upon the condition that the City receive a copy of the test report. FIGLEy/SIFUENTEZ.... bid from Schetky Northwest Sales Inc. be accepted in the amount of $100,690.00 with the condition that a report on federally Page 6 - Council Meeting Minutes, November 9, 1992 "'1' 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING required bus testing is provided prior to acceptance. The motion passed unanimously. 1417 BID AWARD - LIBRARY ROOF REPAIR. Bids to repair the Library roof were received from the following contractors: Acme Roofing Co., $16,199.00; Martin Sheet Metal, $32,200.00; and Lloyd Weigel Construction, Inc., $37,326.83. Director Sprauer stated that each contractor inspected the roof and each contractor did receive bid specifications. FIGLEY/SIFUENTEZ.... accept the bid from Acme Roofing Co. in the amount of $16,199.00. The motion passed unanimously. 1502 CLAIMS FOR THE MONTH OF OCTOBER 1992. SIFUENTEZ/GALVIN... approve voucher checks #16233 - 16622 for the month of October 1992. The motion passed unanimously. 1528 SITE PLAN ACTIONS. The Planning Commission has approved with conditions a the site plan for a dental office to be located at the corner of Highway 99E and Alexandra. No action was taken by the Council on this issue. 1553 STAFF REPORTS. The following reports were provided to the Council for their information: 1) Building Activity Report for October 1992; 2) Code Enforcement Report for October 1992; and 3) Acquisition of file server for the computer system. 1575 Councilor Sifuentez questioned the number of code enforcement complaints from residents yet there are few citations issued by the officers. Community Development Director Goeckritz reviewed the report which included cases pending, citations issued, and abate warnings. He stated that the Code Enforcement officers work at getting the problem taken care of before a citation needs to be issued. In regards to the Factory Outlet Mall hearing, Councilor Sifuentez also stated that she was glad to hear the positive information provided by local residents, however, traffic will always be a concern in the interchange area and the City must continue to work on this issue. 1674 Councilor Figley advised the Council that the farmworker housing project tour has been scheduled for Saturday, November 14th. The bus will leave City Hall Page 7 - Council Meeting Minutes, November 9, 1992 3A COUNCIL MEETING MINUTES November 9, 1992 TAPE READING at 9:00 a.m. and return around 12:00 noon. She encouraged the Council and interested members of the public to attend. 1722 Council President Jennings reminded the public that the first taping of "Let's Communicate" will be held November 10th, 8:00 p.m., at the Library. 1822 EXECUTIVE SESSION. FIGLEy/SIFUENTEZ.... adjourn to executive session under the authority of ORS 192.660 (1 )(h) to consult with legal counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The Council adjourned to executive session at 9:35 p.m. and reconvened at 9:56 p.m.. 1843 FIGLEY/GALVIN... City Attorney be authorized to file a motion to reconsider in the Emanuel Hospital case in the Oregon Supreme Court. The motion passed unanimously. 1864 ADJOURNMENT. The meeting adjourned at 9:58 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, November 9, 1992 3A Executive Session COUNCIL MEETING MINUTES November 9, 1992 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 9, 1992. CONVENED. The Council met in executive session at 9:37 p.m. with Council President Jennings presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Absent Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant, Police Chief Wright, Finance Director Gritta. The Council met under the authority of ORS 192.660(1 )(h) with persons designated by the governing body to consult with legal counsel with regard to current litigation or litigation likely to be filed. Attorney Shields provided the Council with an status report on the Oregon Supreme Court's ruling regarding the Emanuel Hospital litigation. ADJOURNMENT. The executive session adjourned at 9:55 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, November 9, 1992 38 MINUTES WOODBURN PLANNING COMMISSION NOVEMBER 12, 1992 1) ROLL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mrs. Warzynski Mrs. Henkes Mrs. Grijalva Mrs. Bjelland Mr. Pugh Mr. Bauer Mr. Stovall Absent Present Absent Present Present Present Present Present Staff Present: Steve Goeckritz, Community Development Director Barbara Sochacka, City Planner Randy Rohman, Public Works Program Manager 2) MINUTES: The Planning Commission minutes of October 22, 1992 were approved as written. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None 5) HEARINGS: Nuevo Amanecer Development Proposal - Site Plan Review #92-14 Farmworker Housing Development Corporation Commissioner Grijalva stated that due to a conflict of interest she would be abstaining from voting. pcm11-12-92.sg/bw 1 T 38 Staff read the statement necessary to begin the public hearing. Staff read the criteria for this proposal and the applicants request. Staff recommended approval of this proposal with the conditions listed in the staff report. AI Nunez, President of Farmworker Housing Development Corporation, stated that there is a great need in Woodburn for housing. Charlie Harris, Executive Director of Casa of Oregon, stated they were a non- profit organization whose mission was to provide better housing for farmworkers and their families. He stated that this project was being funded by grants and loans from various agencies of the State of Oregon. A slide presentation was given to show the type of houses people were living in at the present time and what type of housing they would be building. Nancy Merryman, representing the architects, went over the aesthetic parts of the project, such as trees, parks, the community garden, etc. She stated that in regards to the conditions in the staff report they were proposing two amendments. 1) The conditions on Hwy 214. 2) Fire district comment. Debra Sawyer Parks, State of Oregon, stated that the State feels that this is a model project and gets the States full support. Anna Geller, Network of Oregon Affordable Housing, stated that they would be helping with the financing of this project. Marilyn Landeen, a resident of Woodburn, stated that she was very impressed with this proposal. Nancy Kirksey, 1049 McKinley Street, stated that she supported this project. Dorin Dios, a resident of Woodburn, stated that she supported this project. Vice Chairperson Warzynski asked if there was anyone who wished to speak against this project. Rita Henkes, stated that she had some questions about the project. She stated that she was concerned about the permanent closure of Second and Third Street that was done some time back. She was concerned about the removable bollards for emergency access on Third Street. She asked if Third would be made a full permanently opened street later. pcm11-12-92.S9/bw 2 38 Staff answered no. It was only being used as an emergency access to this proposal for the fire department. Mrs. Henkes asked if Second Street would be affected. Staff answered no, but it is possible that a cul-de-sac could be put in at the end of Second Street for people who need to turn around. Mrs. Henkes asked about Fifth Street being opened as a through street. Staff stated that to open Fifth Street would take council action and there was no request to do so in this application. Mrs. Henkes also had some concerns about the landscaping between the property lines from Third Street to Fifth Street. She felt that a 7 foot high fence would be more attractive and safer for all concerned than the proposed hedges. She was also concerned about the landscaping from Second to Third Street. She felt that a 7 foot high fence would be more attractive and safer in this area also. Staff stated that the applicant would address these concerns in their rebuttal. Ruby Silver, 16313 Butteville Rd., stated that she attended the church that sits adjacent to this proposal. She stated that she was not opposed to this project, she felt that there is a need for housing for farmworkers, she is opposed to the lack of security for the safety of the children in this project and the children in the existing project. She also had concerns about the hedges not being safe. She felt that a fence would make it a more secure and safer place. Nancy Merryman, applicant, stated that they understood the concerns for the need for a fence. But they could not put a continuous fence up if the city wanted removable bollards at Third Street and a cul-de-sac at Second Street. They also felt that children from the existing area would be walking through their project to go to school and they would need access. Vice Chairperson Warzynski closed the public hearing. She asked if there was any discussion from the Commission. Commissioner Pugh asked if 1) he stated that the berm and trees along Hwy 214 should be placed early as possible on the project site. 2) he stated that he did not understand the mathematics of the traffic analysis of trips per morning and afternoon. He was also concerned about the ingress and egress on to Hwy 214. He ask Randy Rohman, Public Works Program Manager, if this was reasonable. pcm11-12-92.sg/bw 3 '" 38 Randy Rohman, Public Works Program Manager, stated that the peek hour trips that the traffic engineer used came out of the traffic generation table for a one hour period in the morning for a 90 unit facility. Commissioner Pugh was concerned with only one way in and out of the project. Randy stated that there was only need for one entrance/exit for a development of this size. Commissioner Bjelland stated that she was in agreement with Commissioner Pugh, she felt it would benefit the entire city to open up another entrance/exit. Randy stated that in the future Fifth Street would have to figure into the city's transportation plan. At the present time it is not a good idea due to most parts of Fifth Street being a non curbed 22 ft. wide street. Commissioner Bauer asked if there had been any correspondence from the School District concerning the safety of crossing Hwy 214 from this project? Staff stated that no concerns had been received from the School District at this time but the City and State had concerns. The State was looking at the possibility of a blinking yellow light to accomodate pedestrian traffic crosswalk. Randy Rohman stated that blinking lights for pedestrian crossings were one of the more dangerous things that can be done. It gives pedestrians a false sense of security. Commissioner Pugh made the motion to approve Site Plan Review #92-14 subject to the results of the transportation committee study going on at this time. Staff stated that there were conditions of approval listed in the staff report that needed to be included. Commissioner Bauer stated that he would make an amendment to the motion to continue the motion as stated and add two stipulations one that the fencing should be taken into consideration subject to negotiations with the city and the city's and ODOT's general conditions for approval. Commissioner Bjelland stated that she was opposed to the fencing, she felt that if the neighbors wanted fencing, they could take care of it. pcm11-12-92.sg/bw 4 "" 38 Vice Chairperson Warzynski restated the motion #92-14 due to a lack of a second. The motion is recommended to be approved with the conditions listed in staff report and with the Transportation Task Force results. Commissioner Bjelland seconded the motion. A roll call vote was taken: Warzynski - Yes Bjelland - Yes Pugh - Yes Bauer - Yes Stovall - Yes The motion passed 5 yes, 1 abstained A five minute recess was called. The Planning Commission meeting resumed. 6) REPORTS: Partition #92-05 Farmworker Housing Development Corporation Staff stated that the applicant wished to divide 11.14 acres into three parcels. He recommended approval with conditions. Commissioner Bauer made the motion to approve Partition #92-05 with conditions. Commissioner Stovall seconded the motion. The motion passed unanimously. Code Enforcement Activity for the month of November, 1992 Building Department Activity for the month of November, 1992 7) BUSINESS FROM THE COMMISSION: None 8) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. pcm11-12-92.sg/bw 5 "'1" 3C MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING WOODBURN COMMUNITY CENTER MONDA V, OCTOBER 5, 1992 CALL TO ORDER The Meeting was called to order at 5:22pm in the Woodburn Community Center by Chairman Larry Watson. II ROLL CALL Members Present: Larry Watson, Sue FoFana-Dura, Barbara Rappleyea, David Ott, Lee Ehrens, Jack Mitchoff Members Absent: Lynda Eaton Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; John Pitt, Parks Superintendent, and Brian Sjothun, Recreation Coordinator. III MINUTES The Minutes of the August 10, 1992 Recreation and Parks Board Meeting were presented for review and approval. MOTION: J. MITCHOFF: Approve the Recreation and Parks Board Meeting Minutes of August 10, 1992 as presented. D. OTT: Seconded the Motion. Motion passed unanimously. IV ADOPTION OF AGENDA The Agenda for the evening's meeting was presented for additions or deletions. MOTION: J. MITCHOFF: Approve the Agenda as submitted. D.OTT: Seconded the Motion. Motion passed unanimously. V DIVISION REPORT: Leisure Services - Brian Sjothun Brian had to leave at 6:00pm to oversee the Soccer Program so presented his report early. Soccer is going well, few complaints, season should end on schedule on October 24th. Youth Basketball sign-ups are underway with the season beginning in December. Another record breaking attendance is anticipated. 1 1'( 3C Continued-- Recreation and Parks Board Minutes October 5, 1992 Because of lack of funds the planned Haunted House will not be held this year. This will be a disappointment to kids, however there was no alternative. The Haunted House would cost at least $500 since this would be the first year and other unanticipated costs have left the budget line item very slim. Sponsors were actively sought, however no one wanted to commit at this time. Terry has been working on some after school trips which will be coming up soon. Also, Adult Basketball is underway with another large turn-out anticipated. Terry assists the association with scheduling and tournaments. VI BUSINESS FROM THE AUDIENCE Bob Cortez and Francisco Sanchez representatives from Woodburn Soccer Association were present at the meeting to discuss their Association's wish to build a soccer field at Centennial Park. Mr. Cortez, President of the Woodburn Soccer Association told the Board that while the Association had no funds he would be able to solicit the help of Oregon Turf to level the ground and WSA would buy seed and diesel. They want to begin play on the field in the Spring. Mr. Cortez said his Association would try and raise money for drainage through Tournaments. The Association would use this field every Sunday and four weekends a year: August during the Fiesta, July 4th, Cinco De Mayo and September during Mexican Independence Days Celebration. Mr. Cortez expressed concern because the City did not allow them to use Legion Field for games, he said that they were taxpayers and felt they should be able to use the field. During the fall and winter Legion is used almost exclusively by the High School for football. WBA is not allowed to use the school because of their history of alcohol problems. This is also a factor at Legion Park as Ordinance strictly prohibits alcohol consumption in any City Park. John Pitt, Parks Superintendent said that alcohol consumption was a very definite problem at Legion Park, and also, the High School used the field in exchange for Leisure Services use of the gyms for our youth basketball, wrestling and adult basketball. Mr. Cortez also said he felt his association needed better support from the Police Department. J. Mitchoff asked if the Association had considered hiring a security guard at these events to insure better alcohol control. 2 3C Continued-- Recreation and Parks Board Minutes October 5, 1992 MOTION: J. MITCHOFF: Park Board tentatively accept Woodburn Soccer Association's proposal, with the clear understanding that no action is to be taken unless Parks Director has approved and the Board has been informed as to what action is being taken. D. OTT: Seconded the Motion DISCUSSION: The consensus of the Director and Board was that while this proposal sounds good a contract must be entered into with this group before anything is done. City Attorney should review and approve any contract. No exclusive use of Centennial Park should be granted any group and Director and a member of the Board should be at any meeting where Centennial Park and it's use. Any action taken must be approved by Department/Board and City. V. POOL ANALYSIS REPORT Director presented the completed copy of the Pool Study prepared by Don Carey and Associates. Director asked the Board to take the copy home and review it for a discussion at the next meeting. Several questions were raised by the Board: Lee Ehrens questioned what effect year round school will have on a covered pool. Jack Mitchoff questioned why, if the pool was so inadequate that we were considering fixing it instead of going for a bond to build another. Chairman Watson said he felt another bond issue would only fail again. MOTION: S. FOFANA-DURA: Table further discussion until next meeting after the Board had an opportunity to review Don Carey's Study. D.OTT: Seconded the Motion. Motion passed unanimously. 3 'f 3C Continued-- Recreation and Parks Board Minutes October 5, 1992 VI. MAINTENANCE REPORT John Pitt, Parks Superintendent John reported that his crew was starting their winter mode since the busy summer season has ended. Equipment repair and maintenance, closing of parks and restrooms, and other maintenance that the crew does not have to opportunity to do during the busy summer. John told the Board that this past summer had shown a usage increase in the secondary parks. especially in the new Burlingham Park. Another serious problem maintenance is facing is the increase of gophers in all of the Parks. Due to budget cuts Maintenance Division was forced to eliminate the rodent control service. John is concerned that someone will break a leg or have a serious injury with all the holes in the ball field areas. This is a concern that will have to be taken care of and he is working with the Director to come up with a solution. Another matter John wanted to discuss was the possibility of having a staff/Board work party to install the playground equipment that he and his crew have been unable to work into their schedule. This will be considered. VII DIRECTOR'S REPORT Nevin Holly told the Board he had received $200 from a citizen who wanted to have a park bench installed at Senior Estates Park in memory of her mother. This bench has been ordered. The R.S.V.P. Department is starting a new office downstairs in the old Community Center office for their volunteers. Jill Harvey, R.S.V.P. Director is retiring due to serious illness and Pat Helleck will be acting Director until a new full time Director can be found. A new program is planned by the WRPD/RSVP Departments involving the Under-50 Volunteer Children's Network. This promises to be an exciting program. Director will keep Board informed. Nevin reported that the Rotary Club fund raising program for Centennial was going real well with many projects planned. One of the first on their schedule will be a McDonald Night which will be held soon. Woodburn Together Program is going well, A meeting will be held at 7:00pm on this coming Wednesday. Nevin will not be able to attend and asked for a Board Member to attend in his stead. Larry Watson said he would try and do this for him. 4 3C Continued-- Recreation and Parks Board Minutes October 5, 1992 VII BUSINESS FROM THE BOARD Jack Mitchoff reported that the Woodburn Ditch Open went very well. He said they made more money this year and had less people. This is a very positive program and everyone who plays in it has fun. Jack, Dan Glennon and Terry Williams were the committee this year and work well together. Any money left after paying bills will go toward Centennial Park. Nevin thanked Jack for his participation and help in making this one of the Department's most successful and fun activities. Larry Watson said he would like to set up two committees to work with the Board dealing with Centennial Park and the upcoming year round schooling. He would like to see the Board and their activities become more visible to these two up-coming, ongoing activities in an attempt to generate more interest in these very important issues. Larry also told the Board that the Centennial Park Mock-Up being prepared by Maclaren was almost ready. He said he is very excited and is sure the Board will be very impressed when they see the work of these young people. VIII ADJOURNMENT MOTION: J. MITCHOFF: Moved to adjourn at 7:05pm. S. FOFANA DURA: Seconded the Motion. Motion passed unanimously. 5 ". 10A COUNCil Bill NO. 1437 ORDINANCE NO. AN ORDINANCE DECLARING CERTAIN TERRITORY lYING CONTIGUOUS TO THE CITY OF WOODBURN, OREGON, lOCATED ON A SITE ABUTTING 1-5 NEAR THE HIGHWAY 214 INTERCHANGE TO BE ANNEXED TO SAID CITY; AMENDING THE WOODBURN COMPREHENSIVE PLAN MAP FROM CITY MULTI-FAMILY RESIDENTIAL TO CITY COMMERCIAL; CHANGING THE ZONING DESIGNATION FROM COUNTY URBAN TRANSITION ZONE (UT) TO CITY COMMERCIAL RETAil ZONE (CR); AND APPROVING A SITE PLAN. WHEREAS, there has been submitted to the City of Woodburn a written request for annexation to the city signed by the majority of the electors registered in the contiguous territory described in Section 1 and the owners of more than one-half of the land in that contiguous territory; and WHEREAS, Resolution No. 1151 passed by the City Council and approved by the Mayor on October 29, 1992, initiated the annexation of the territory, called for a hearing on the proposed annexation and related land use questions, and directed that notice be given; and WHEREAS, said hearing was held on November 9, 1992 at which the legal voters of the city and others were afforded the opportunity to be heard; and WHEREAS, after conducting the hearing and considering all objections or remonstrances with reference to the proposed annexation, the Council finds that: (a) the territory is all within the Urban Growth Boundary as shown in the acknowledged Woodburn Area Comprehensive Plan; and (b) it is in the best interest of the city that the territory be annexed; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The legal description of the involved real property is as follows: Beginning at a point which is 1348.51 feet North 88053' West and 786.11 feet North 89006'47" West from the most Easterly Northeast corner of the William Darst Donation land Claim No. 60 in Township 5 South, Range 2 West of the Willamette Meridian in Marion County, Oregon; thence South 8031'01" West 624.06 feet; thence North 890 23'29" West 713.37 feet; thence South 30019'50" West 396.07 feet; thence North 89020' West 119.59 feet to a point on the West line of a tract of land conveyed to Ray Scampley by deed recorded in Volume Page 1 - COUNCil Bill NO. 1437 ORDINANCE NO. 10A 340, Page 306, Deed Records for said County and State; thence South 0058'26" East 400.00 feet to the most Southerly Southwest corner of said tract of land; thence South 89020' East along the South line of said tract of land 931.03 feet to a point on the Westerly right-of-way line of the Interstate Highway No.5; thence North 35021' 14" East along said right-of-way line 1653.93 feet to a point on the North line of said tract of land; thence North 89006'47" West 769.52 feet to the place of beginning. SAVE AND EXCEPT all that portion of the above described property lying within County Road No. 511, also known as Arney Road and including that segment of Arney Road contiguous with the most northerly boundary of this property. Section 2. The real property described in Section 1 of this ordinance is hereby annexed to the City of Woodburn, Oregon. Section 3. The Comprehensive Plan Map designation of said real property is amended from City Multi-Family Residential to City Commercial. Section 4. The zoning designation of said real property is reclassified from its present designation of County Urban Transition Zone (UT) to City Commercial Retail Zone (CR). Section 5. The site plan application for said real property is hereby approved. Section 6. The Council's actions in Section 1 through 5 above are subject to the conditions contained in pages 40 through 57 of Exhibit "A", which is attached hereto and, by this reference, incorporated herein. Section 7. The Council's actions contained in Sections 1 through 5 above are based upon and justified by the findings, conclusions and conditions of approval of the Woodburn City Council (Annexation Case 92-01, Zone Amendment Case No. 92-02, Comprehensive Plan Amendment Case No. 92-01, and Site Plan Review Case No. 92- 09) which is attached hereto as Exhibit" A" and is by this reference, incorporated herein. Section 8. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Page 2 - COUNCIL BILL NO. 1437 ORDINANCE NO. Approved as to form: /s/ N. Robert Shields City Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 3 - COUNCIL BILL NO. 1437 ORDINANCE NO. Date FRED W. KYSER, MAYOR ~ 10A MEMO TO: CITY COUNCIL THROUGH CITY ADMINISTRATOR FROM: PLANNING STAFF SUBJECT: CHAPPELL DEVELOPMENT, FINDINGS, CONCLUSIONS AND CONDITIONS OF APPROVAL DATE: November 20, 1992 THE ABOVE INFORMATION IS INCLUDED AS A SEPARATE PACKET OF INFORMATION IN YOUR FOLDER. '" 10A 10B MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager )f~ Jt?L- SUBJECT: Engineering Report on Traffic Signal at the Kmart/Bi-Mart access to Oregon Route 214 DATE: November 18, 1992 Council Options: (A) Approve the Engineering Report (B) Modify the report with additional information (C) Disapprove the report and request different information (D) Disapprove the report and abandon the project RECOMMENDATION: It is recommended that the council adopt option "A", approve the report and pass a resolution to be presented later in the meeting setting a public hearing date for the proposed traffic signal project. ENGINEERING REPORT: (A) General Information: The project will install a traffic signal at the access points to State Highway 214 shared by Kmart and Bi-Mart shopping areas. The State of Oregon Highway Division recently completed a traffic signal investigation at this intersection and found that installation of the signal is now warranted. A copy of the investigation is included as attachment" A ". It is estimated that the cost for the installation including engineering will be $112,000. (B) BENEFITTED PROPERTIES: Throughout the development of the commercial properties along Hwy 214 that now include Kmart, Bi-Mart, Shop 'n Kart and Pizza Hut, it has been agreed that when a traffic signal was warranted at the shared access point of the commercial properties that the properties would share in the cost of the signal installation. This commitment to fund installation of the traffic signal has been presented to the Woodburn City Council and Planning Commission as the property developed. These commercial properties are: Tax Loti Subdiv Lot a) 42504-143 b) 42504-144 42504-145 c) 42504-704 42504-859 d) 92840-040 e) 92840-041 f) 92840-042 108 Owner Woodburn Associates Bi-Mart Corp. Comment Bi-Mart Mabel Vaccari Thrifty Realty Co. Bi-Mart WWDM Properties J. Larry Fugate Savage, Savage & Brown GFI-Woodburn Investments Pizza Hut Kma rt NOTE: See Attachment "B" for the proposed boundary. (C) METHOD OF ASSESSMENT and ESTIMATED COST DISTRIBUTION: All properties listed above will benefit from installation of the traffic signal. Therefore, it is recommended that the area method, computed by acreage, be used to determine the fair share cost to the benefitted properties. Based on the area of the properties involved, the fair share cost of the benefitted properties is calculated to be as follows: TOTAL Acreage 13.91 7.05 3.95 0.69 25.60 Est. Cost Share $ 60,816 30,91 2 17,248 3,024 $ 112,000 Prooertv Owner or User Bi-Mart Kmart WWDM Pizza Hut (D) ACCOMPLISHMENT OF WORK: Bi-Mart has shown a great deal of interest in installation of this signal. They have contracted with Associated Transportation Engineering and Planning to provide bid specifications and plans (see Attachment "C"). This firm has been approved by the Oregon Department of Transportation to provide the plans and specifications. A contract would be awarded for actual installation of the signal. (E) ASSESSMENT: The funds to accomplish the installation should be available prior to project completion. Benefitted properties Sh9Uld be required to pay the assessments in full. Timing of the assessment ordinance will be determined by Council at the public hearing proposed for December 14, 1992. RR:lg Attachments SIGNLRPT.CC ~."r' ~ . :) , . 1'08 ,--- ,-- --- ~ STATE OF OREGON HIGHWAY DIVISION - REGION 2 INTEROFFICE MEMO TO: Dwayne Hofstetter Traffic Engineer April 29. 1992 T-140-6 FROM: Willard Bradshaw Traffic Operations Manager SUBJECT: TRAFFIC SIGNAL INVESTIGATION HILLSBORO - SILVERTON HIGHWAY (MP 37.09) AT K-MART AND SHOP-N-KART ACCESSES CITY OF WOODBURN Attached is a traffic signal warrant investigation report for the intersection of Hillsboro- Silverton Highway at K-Mart and Shop-N- Kart accesses in the City of Woodburn. Based upon - the-iesuI"ts 0 :ttne-t:raTfic.--warr-ant'-compa-ri-sun-sheet,-it,----- is 'recommended that the installation of a traffic-signal should be considered and this i~tersection be placed on the state-wide signal priority list. The entire cost of this traffic signal respons.ibi'li ty, of the developers. - installation is the - . .~..-... -'~ . Attachments cc: John Grassman WB/DB:lg liECEIVED DISTRICT 3 o-r. T 2' 1992 OOOO(j('::). OM AD!\1 OM PI ()<..;. . ,-' '-., /1 - .. '-'~ -.J ~ ATTACHMENT A (6-66l /1:JI 108 HILLSBORO - SILVERTON HIGHWAY 140 AT K-MART AND SHOP-N-KART ACCESS CITY OF WOODBURN HISTORICAL BACKGROUND This investigation and report were initiated by a letter from John Grassman, District 3 Manager. INVESTIGATION The intersection of Hillsboro _ Silverton Highway with K-Mart and Shop-N-Kart is located in the City of Woodburn. Hillsboro _ Silverton Highway extends through this area in an east-west direction. The K-Mart access enters from the north. The Shop-N-Kart access enters from the south. --Hillsboro-..:. Silverton Highway'hastwo-Ianes-of-trafficin either direction. -In addition, therelsa,continuous,-_______ left turn lane. The K-Mart access has one lane entering. A left turn lane plus a through and right turn lane exiting this access. The Shop-N-Kart access has one lane entering. A through only lane plus a right only lane exits this access. See picutre number three. This traffic pattern will need to be changed if a traffic signal is installed. The .~~~art access and the S~op-N-Kart .a~ are controlled by stop signs. Hillsboro - Silverton Highway is free flowing. The posTed speed on Hillsboro - Silverton Hignway is 45 mph:, ... ' TRAFFIC A 16-hour manual count taken on March 9 and 13, 1992, indicates that 17,091 vehicles entered the intersection in a 24-hour period. Of the total traffic, 5.4% entered from the north, 45.9% entered from the east. 4.8% entered from the south, and 43.90/0 entered from the west. Of the traffic from the north, 27.9% turned right into the K-Mart access, 4.4% turned left into the Shop-N-Kart access. with 87.8% continuing westbound on Hillsboro _ Silverton Highway. Of the traffic from the south, 29.1 % turned right on Hillsboro _ Silverton Highway. 63.1 % turned left onto HiIlsboro - Silverton Highway. with 7.8% continuing northbound through the intersection into the K-Mart access. Of the traffic from the west, 9.1 % turned right into Shop-N-Kart, 5.0% turned left into K-Mart, with 85.9% continuing through the intersection eastbound. ACCIDENTS These accesses are new and there is no accident information. A collision diagram for 1-1-90 through 12-31-91 shows no accidents have occurred. SIGNAL WARRANTS The traffic signal warrant comparison sheet indicates that the minimum vehicular volume warrant was not met. The interruption of continuous fraffic warrant was met. The minimum pedestrian volume warrant was not met. The school crossing is not applicable. The progressive movement is not applicable. The fq 2- . . accident experience warrant was not met. The systems warrant is not applicable. The combination of warrants warrant was not met The four hour volumes warrant was met. The peak hour delay warrant wCilS. not figured.. Th~~ak~.<2u..L\lolume_wCir~~!~_a..~ ~~.!:__Th~~~ percentile speed is greater than 40 mph, consequently, 70% of the standard warrants were used. ....------ .- DISCUSSION AND RECOMMENDATION Based upon this rePort and traffic signal warrant comparison sheet. it is recommended that this location be placed on the state-wide signal priority list This signal will be funded by the developers. - --. ----.. - --- ----- --- .-- --..-----------. -- f:t 108 fJu3 INTERSECTION K Mart and Shop-N-Kart HIGHWAY Hi11sboro -' Silverton Hugohway HWY No 140 CITY Woodburn 00 COUNTY Marion ,. . . THAf-HC ~IGNAL WARRANl CUMPAHI~ION 108 COUNT DATE MILE POINT REGION 3-9&13, 1992 39.07 2 THRU D1R 2 E 1 N THRU DIR 2 W 1 S L TURN R TURN NUMBER OF APPROACH LANES MAJOR STREET MINOR STREET yes yes SELECT WARRANTS STANDARD WARRANTS USED 70% OF STANDARD WARRANT xxx Due to 85th percentile speed in excess of 40 MPH or isolated community with population less than 10,000. HOURLY VOLUMES MAJOR STREET . _________ 1007 . 1 '07 Total of both approaches any 8 hours 1107 11 qR 10qq _ 1"f; 11<;6 11'8 71 93 95 82 MINOR STREET 53 79 83 103 Same 8 hours, highest hourly volumes from either approach. PEDESTRIAN VOLUMES CroSsing major st~eet:csame 8 hours, highest volume crosswalk. MUTCD WARRANT INFORMATION MUTCD NUMBER WARRANT NAME MINIMUM REQUIRED WARRANT MET MINIMUM VEHICULA..R VOLUME MAJOR STREET MINOR STREET 420 105 8 o INTERRUPTION OF CONTINUOUS TRAFFIC MAJOR STREET MINOR STREET 8 630 53 8 MINIMUM PEDESTRIAN VOLUME o SCHOOL CROSSING n/a PROGRESSIVE MOVEMENT nla ACCIDENT EXPERIENCE "-<. Minimum of 5 correctable, reported accidents in any 12 month period. n/a SYSTEMS (if applicable) Entering volume (Weekday Peak Hour) n/a page 1 of 2 Pa~ . , I HAt-l-I<'; SI~NAL WAHHAN I COMPARISION " -......-.-- INTERSECTION K-Mart- and Shop-N-Kart HIGHWAY Hillsboro - silverton Highway HWY No 140 CITY woodburn COUNTY Marion MUTCD NUMBER COUNT DATE MILE POINT REGION SEE GRAPH SEE GRAPH 108 3-9&13, 1992 39.07 2 WARRANT MET 8 3 8 8 WARRANT NAME MINIMUM REQUIRED COMBINATION OF WARRANTS Warrants 1 and 2 are met using 80% of their values. WARRANT 1 MINIMUM VEHICULAR VOLUME MAJOR STREET MINOR STREET 336 84 WARRANT 2 INTERRUPTION OF CONTINUOUS TRAFFIC --MAJOR -STFfEEr-'-'---- MINOR STREET 504 ,42 FOUR HOUR VOLUMES Attach graph PEAK HOUR DELAY Any 4 consecutive 15 minute periods 1) TOTAL DELAY ON M!NOR STREET 2) VOLUME ON MINOR STREET One direction only 3) TOTAL ENTERING VOLUME PEAK HOUR VOLUME Attach Graph FIRE SIGNAL WARRANTS page 2 of 2 ~b 2(J. ~"'OO "", ~EY ) ~o ...... J ~ / / -<:) /'lI'" 2<9 ~'" 00 ........ .......... 6> -l-f'8 o.Y/. ".$' ""'....,~ 00 -"8+- :\ "b ~ \)'0 ~<:> 0$'0 ""'...., V "'~... -1/ <:> .r,,~ ".I' .:>~(" r,t JI,t ~0 0 .r,,~ ".t '>19(" rS. 190 ~03 03 03 5 CJ CJ CJ i\" 0, 0) -- .1',,6' ".t <"19<" .teo ''<9 se9 32E 320.28 S89 41 53\1 356.62 45.6 9 4\ 53\1 441.33 I r:1 J\Lt, ..-..J S89 39 29E 34S.80 00 ~:2..a~ , "2 D1 ("Z"-!! 5; o 'J050 CH (423.73) 710-]]2 " " ~ '" d o M 4251/001 3900 42512000 X +.., ~ .............. -r,- ..~" -;y .... , .~ 3~ - ~ , ~ ~ - -, - :.-..>.. ~ ~.'S, ';:11 (4C'S?'9\ ~(; - ~ I 4102 92840042 , "' ~ '-. " H':''' ';.:lI ",,,.. 1.000 E.2':!2 O'! (4'9~\1 9~40060 " I~ ..~OC 90 6 4 100 '0...'C1 '" 92840040 _ -\\0\ 'ii ; ~ \~ \ \ 1 56.62 eJ.. ?J-'\l r: 9\~3CJ --fS I~ j OJvJ i;5 le~. 0 g__ r) /\ C I~ r1 410/" [r\)~ I ~ 928'100'11 N I .., - PARCEL 2 I 5 6.15 CH (40S.911l 4 3 I~ ... I~ o oD In , ~ " " ~ 'M- T ' q- -----'/::: Z>I ~-I a::: <(0 a:: a:: w HGO[} A VfS:NUE, " ~, , , " , " 1/4 COR-$- t- SEE MAP 05 1\.J OBCA ATTACHMENT B ~ 108 N \"=200' -<( ~ 15-JUL-E :J: I.fl o 0... <( 1:: W W (J) WOODBI 5 lW R;L 108 SEE HAP OS III 088 NWl/4 SE1/4 SEC.OB TWP.5S. RGE 'MARION COUNTY, 'OREGON o '" 11.1-"'2 c 607 RELOCATED :Iol~~f HI GHWA Y No.214 7.-Je. MT. HOOD AVEI >>.00 120.00 .- , I -< u j~ 0 I a ,:\( :! <r: rV - a Ic- I: ~\ <1100.,. :.J (((r '" 66 I?PJ ! 90 \-' '- j- I ~ I I 1203 \0 .,ZSO<t/I4S ""ReEL 3 f 6.$4 AC .,..,. '" 1200 ZOS.Do "2SD<IH~ AlRCEl , 307 AC ~-$- eTR SE " 1202 .,~~(J<tI1"4 PARCEL 2 1.07AC " ~ .; liDO 4ZS01115P 1000 42/670000 9C .a:>~.....: '17 , ~ -soSO< '- o o o Zl~"'l 1201 4Z50<tlfU (DOl 1 I I I i , ; ,! i' .~ ...... ........ ! '-....... '3 i ',l ''; .... , , ' , ..cj. ....... '~r "- 'l-Jl'~ . ", ....j r.:f vi " o~ 'J I!'po ..............>q, " <2)" ....... I.J. '-..... POI!' ~ "-... . '/ -<:- .....~ '........... S~~/)i, V I -'<;" i ..............~/ 1;Ir:-:rf~l/j -Pr};~~~ ;1.;<;' I~ r- . U _ ~,. ....,11:00 t j~ ().... o"q, <oj ....a........... ,~I /~ I ~'I -.,,,........... \j- <z...... 'j ../00 ~, 9. ~.l" r:' / ' "<Q.- .......... .' f .~ 'J '," y;o...,... ... , , , '- , 0,. " 108 ~!!::MM!J1 EXECUTIVE OFRCES ANO DISTRIBUTION CENTER / 220 SENECA RO. P.O. BOX 2310 EUGENE. OREGON 97.02 PHONE 503/344-0681 FAX 342-"2"1 RECEI\lED I.in" V _ "v Y o 1992 November 3, 1992 Frank Tiwari, PE City of Woodburn 270 Montgomery Street Woodburn, OR_ 97071 RE: Traffic signal warrants intersection of Hillsboro- Silverton Highway at Bi-Mart and K-Mart access in the city of Woodburn, Oregon Dear Frank: Bi-Mart is proceeding with plans to signalize the aforementioned i nt ersect i on_ We have contracted with Associated Transportation Engineering and Planning to provide bid specifications and engineered plans for your approval as well as that of OOOT. Our contact at ATEP is ~ick Woelk whom I understand you have worked with recently. If you have further questions about this proJect, please feel free to call me. /-. ~~P=C~.jUIIY , -<<.-:~~\ ~-~ Dick Hunsaker Director of Real Estate/Construction xc: Dick Woelk - ATEP Jim Westbrook - OOOT DH1217SS ATTACHMENT C Yakima. Eugene. Springfield. Corvallis. Albany. North Bend. Ashland. Aoseburg . Grants Pass. Klamalh Falls ~ Bend. Med10rd . Pendlelon . Sunnyside. McMinnvllle . Ontario. Walla Walla. ElIensburg Cottage Grove. Oregon City. Salem. Hll1sboro . Portland. Gresham. Newberg. Forest Grove . La Graode . lIncoln City. Tigard . Redmond. Wenatcnee . Woodburn. The Oalles . Florence 10C COUNCil Bill NO. /1-/3 ~ RESOLUTION NO. A RESOLUTION SETTING A PUBLIC HEARING ON THE COUNCil'S INTENT TO MAKE SPECIAL ASSESSMENT FOR INSTAllATION OF A TRAFFIC SIGNAL AT THE BI- MART/KMART SHARED ACCESS WITH OREGON STATE HIGHWAY 214. WHEREAS, Resolution No. 1124 authorized preparation of an engineering report relating to installation of a traffic signal at the Bi-Mart/Kmart access to Oregon Route 214, and WHEREAS, the engineering report has been prepared and approved by council, and WHEREAS, Ordinance No. 1879 requires that Council declare its intent to make the improvement by special assessment and to hold a public hearing on the improvement, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOllOWS: Section 1. The City of Woodburn intends to install through special assessment a traffic signal at the Bi-Mart/Kmart shared access to Oregon Route 214. Section 2. A public hearing on the city's intent to install the traffic signal will be held at 7:00 pm on December 14, 1992 in the Council Chambers of Woodburn City Hall. Approved as to form~.~ ~ City Attorney // //1 )12- Dat6 " APPROVED: Fred W. Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon 100 MEMO TO: Mayor and City Council FROM Chris Childs, City Administrator Mary Tennant, City Recorder rc\ THROUGH: DATE November 19, 1992 SUBJECT: Agreement for Services - Scott & Associates RECOMMENDATION: City Council adopt Council Bill No.,' if 3~; authorizing labor consulting services with Don Scott of Scott & Associates. BACKGROUND: Don Scott has provided the City with labor consulting services for over 10 years covering such areas as labor negotiations, arbitration hearings, and unfair labor practice hearings. His knowledge of the City's personnel practices and operations provides a much needed continuity of labor consulting services in this ever- changing field of personnel law and practices. The current agreement for services was approved by the City in December 1986. The attached Agreement for Services would allow for an increase in his hourly rate from $60.00 to $65.00 and mileage reimbursement at the IRS approved rate which is currently $.28 per mile. 10D COUNCIL BILL NO. 143'1 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH DONALD SCOTT AS lABOR CONSULTANT FOR THE CITY OF WOODBURN. WHEREAS, labor agreements are currently in force with the Woodburn Police Association and AFSCME Local 642, and WHEREAS, the City is in need of professional labor negotiations and related services since labor negotiations with AFSCME Local 642 will soon commence, and WHEREAS, Donald W. Scott (dba Scott & Associates) is professionally qualified and familiar with the City's operations in order to provide continuity of service in the most effective manner; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOllOWS: Section 1. That the Mayor is authorized to execute a professional services agreement with Scott & Associates for labor Consulting services, a copy of which is attached hereto for reference. Approved as to Form~~ ~ I , l'1 q 2- City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 1'OD AGREEMENT FOR SERVICES BETWEEN CITY OF WOODBURN and SCOTT & ASSOCIATES Donald W. Scott, of Scott & Associates, will represent the City of Woodburn, to be hereinafter referred to as the employer, in its labor negotiations and may provide other services as speci- fied by the employer. Fees for such services shall be billed on a quarterly basis, and all hourly charges, which include travel time, shall be to the nearest one-tenth of one hour. The fee schedule shall be as follows: Professional Services: $65.00 per hour Mileage: At IRS-approved rate (currently 28~/mile) Meals, Lodging, Air Fare, Etc.: At local commercial rate This Agreement may be terminated by the employer at any time by written notice to Scott & Associates. Except as provided above, it is intended that this Agreement for Services shall remain in effect until such time as the negotiations with the labor organi- zation have concluded, and thereafter until terminated in writing by Scott & Associates. This Agreement shall be effective upon the date of signing by both parties. Signature ~ ASSOC,IATES . ~~/d~ gnature FOR THE EMPLOYER Title Owner Title A--' ..n/ Date 9 /99 Z- I Date 10E MEMO TO: City Council through City Administrator, FROM: Public Works Program Manager /~ &~ SUBJECT: Granting of Easement to U.S. West Communications DATE: November 17, 1992 RECOMMENDATION: Grant U.S. West Communications an easement for a 5 foot by 5 foot section of a City lot located east of the Library. BACKGROUND: U.S. West Communications has requested that the City grant them a 5 foot by 5 foot easement in the southeast corner of the City lot located east of the Library. This area is known as Library Park. A copy of the easement and a map showing its location is attached. U.S. West will install a maintenance cabinet at this location. A copy of a picture of the cabinet and its dimensions is also attached. This cabinet will be used by U.S. West maintenance personnel to troubleshoot problems with lines and is an expansion of this capability within the City. They indicated that this cabinet would give them the ability to isolate problems quicker. They will landscape so that the installation is compatible with what is currently existing. We will also explore the possibility of using shrubs to screen it. They have indicated that they currently plan to install the cabinet during the first quarter of 1993. We recommend granting the easement. ~ Z 1390 (1-9!) lax' lot UUlll Job 2IR5234 10E EASEMENT Two Hundred Fifty and 00/100 RIW_ Reference The Unden,igned Grantor(s) lor and in consideration of - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Dollars ($2 5 0 . 00 ) and other good and valuable consideration. the rE\ceipt whereof is hereby acknowledged, do hereby grant and convey to U S WEST Communications. Inc.. 8 Colorado Corpo- ration, (Grantee) whose address is 1600 7th Ave., Seattle. Washingto.n 98191 its successors, assigns, lessees, licensees and agents a perpetual easement to construct, reconstruct, operate, maintain and remove such telecommunications facilities as Grantee may require upon, over, under and across the following described land which the Grantor owns or in which the Grantor has any interest, to wit: Lots 1, 2, 3 and the North 23.25 feet of Lot 4, Block J, Addition "A" to the City of Woodburn, Marion County, Oregon, a2cording to the recorded plat thereof. Said easement being the South five (5) feet of the East five (5) feet of that portion of Lot 4 of.the above described property ly- ing Westerly of 1st Street right of way to be used for the install- ation of underground communication facilities, conduit and above ground cabinet. '" c .Q iO Q; a. o >- '" ~ '9 E 0> ii Q; 0> '" C '" :::?: >- .0 "0 (l) a. (l) u u <: situated in County of Marion , State of Oregon Grantee shall have the right of ingress and egress over and across the land of the Grantor to and from the above-described property and the right to clear and keep cleared all trees and other obstructions. Grantee shall be responsible for all damage caused to Grantor arising from Grantee's exercise of the rights and privileges herein granted. The Grantor reserves the right to occupy, use and cultivate said Easement for all purposes not inconsistent with, nor interfering with the rights herein granted. The rights, conditions and provisions of this easement shall inure to the benefit of and be binding upon the heirs. executors, administrators, successors and assigns of the respective parties hereto. In witness whereof the undersigned has executed this instrument this Witness: day of CITY OF WOODBURN ,19__ By: (Individual Acknowledgement) (Corporate Acknowledgement) State of }" County of On this day personally appeared before me known 10 me 10 be the individual who executed the foregoing instrument. and acknowledged that signed the same as free and voluntary act and deed. for the uses and purposes herein mentioned. Given under my hand and official seal this day of ,19_. Notary Public in and tor the Slate of residing at My commission expires: State of }" County of On this day personally appeared before me who did say he/she is the of the corporation that executed the foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein men- tioned, and on oatn staled tnat was/were authorized to execute said instrument on behalf of the cor. poration. Given under my hand and official seal this day of .19_. Notary Public in and for the State of residing at My commission expires: ~~ Th~i rn~.fl Lt f{jZ~~Jt ;:(cd(}~y fC;j' the purpose t .~ 'J~"~~<;~.:I' in '{!f'.";'~i:"".0 ~::\-~ ....~rn;,...~,r' -- ( ~I\ c.>.__cK.~,~I.f' ... .....~;.c..tl\r ..,.....,.;j ~._._.I",,:O.ll) If .\" " ".... ~, , 2nd t.~e \./Jrnvanv assurr:os no llaD~:ay ~ .. . .....,.~i.'r:.,ol" " "".:Tt '""\ -;.r-t\i.,- ~'.--;~ .;:rl 1 tor va.k,v,I.,u, 11 "-"J, L (J.'HJll.;,l",!." ""id ! i:.:;t:i1[i ?:$f-t;;tr.;,wri ~lj ceil!?:1 su:vcy. SKTIOM l. (lloH. , A.) ME.Z.A 71G -oZ-B C' /"'F',r " ~ c ~~""..~~~~ 1 OE 0.8 ~":~ ~ 'Ii .....;:y~ . .,~o. "T~~~~ '::,. ~~ r "',.-- s4~-7+4- =..-- ./~c' '.si-/ri8~-/5'6 3) , 7 51W 1!(:C\f T:T:"E. i~SURANCE CO. SECTION '8 5 IW ~ 110 CD ., a.. c( ~ 1&1 1&1 en ",- Z 0: !;i:l -,a:l 0..8 '0 CD~ i 1&1 1&1 en ..~.~~ ;-1..- -'.) ~ .~~ 5'X5( os Wed- 6a"S e J1t ell t : SUB. PLAT ETTlEMIER'S ADO. " ..,. . -. \,.,/....; ;:z. ../O--J ....... .,'", '-".) i/ 10E The cabinet is approximately 5~1 high 33" wide 12" deep and sits on a 41 square concrete base The cabinet can be used is landscaped areas. We are able to plant shrubs around it and we also can screen by use of fencing. '. .. . . 14A MEMO TO: City Council through City Administrator FROM: Woodburn Planning Commission 5 L C1 SUBJECT: Nuevo Amanecer DATE: November 18, 1992 At their hearing of November 12, 1992 the Planning Commission unanimously approved, with conditions a 90 unit multifamily residential complex. The property consists of a 11 .14 acre parcel at the south east corner of State Highway 214 and 5th Street. The complete staff report and traffic impact study are provided under separate cover. If the Council wishes to call this proposal up for review, staff will initiate the public notice process and setting a date for a public hearing. "[ ... .. " 15A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator !Att/ SUBJ.: Woodburn PODulation - 14,005 DATE: November 17, 1992 We have just received the Portland State University preliminary July 1, 1992 census estimate for Woodburn, placing the city's population at 14,005. This is a significant increase over the 1991 figure of 13,525. Our Community Development Department is reviewing the PSU estimate. Final figures are certified to the State Executive Department on Dec. 15th. These population figures are used to calculate the per capita distribution to cities of state liquor tax, cigarette tax and 9-1-1 telephone tax revenues and are also used in the formula for calculating state revenue sharing program distributions. This year, for instanee, liquor tax distributions are approximately $7.69 per capita and cigarette taxes $3.03 per capita. State-shared revenues may be significantly reduced or even eliminated in the face of the state government's struggle to balance its own budget for the upeoming biennium.