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Minutes - 11/23/1992 - --., --.. COUNCIL MEETING MINUTES November 23, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 23, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. 0014 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Absent Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Library Director Sprauer, Public Works Manager Rohman, Finance Director Gritta, City Recorder Tennant 0023 MINUTES. FIGLEy/STEEN.... approve the Council minutes of November 9, 1992; accept the Planning Commission minutes of November 12, 1992 and the Recreation and Park Board minutes of October 5, 1992. The motion passed unanimously. 0035 APPOINTMENTS. Mayor Kyser has recommended the appointment of the following individuals to fill current vacancies on the Library Board and Budget Committee: 1) Dorothy Jaeger, 1322 Vanderbeck lane, to fill an unexpired term ending December 1994 on the Library Board; and 2) Tom West, 1999 Jansen Way, to fill an unexpired term ending December 1993 on the Budget Committee. FIGlEY/SIFUENTEZ... approve the appointments of Dorothy Jaeger and Tom West as recommended. Administrator Childs stated that he had received a letter from Mayor-elect Len Kelley just before the start of the meeting regarding this agenda item and Council Bill 1439. Administrator Childs requested that the first portion of this letter be read at this time with the balance of the letter read under Written Communications. Since there were no objections to this request, Page 1 - Council Meeting Minutes, November 23, 1992 -, '-", .-..., COUNCIL MEETING MINUTES November 23, 1992 TAPE READING Administrator Childs read the first part of the letter which requested that the Mayor's appointments be rescinded or postponed so that the vacancies can be appointed by him under the new administration. The Council took no action on Mr. Kelley's request to delay the appointments. The motion to approve the appointments passed unanimously. 0096 WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley stated that the committee is participating in the "Love Santa" project. They are also requesting citizens to donate non-perishable food items for food baskets during the holiday season. 0110 WRITTEN COMMUNICATIONS. Administrator Childs read the last portion of Len Kelley's letter requesting the tabling of Council Bill 1439 (Resolution Authorizing Labor Consulting Services with Donald Scott) until he has had time to review the agreement. 0135 COUNCIL BILL 1437 - ORDINANCE ANNEXING PROPERTY LOCATED ADJACENT TO 1-5 NEAR HIGHWAY 214 INTERCHANGE. AMENDING THE COMPREHENSIVE PLAN MAP FROM CITY MULTI-FAMILY RESIDENTIAL TO CITY COMMERCIAL: CHANGING THE ZONING DESIGNATION FROM COUNTY URBAN TRANSITION TO CITY COMMERCIAL RETAIL: AND APPROVING A SITE PLAN. - Chaooell Develooment. Factorv Outlet Mall. Council Bill 1437 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1437 passed unanimously. Council President Jennings declared the bill duly passed. 0184 ENGINEERING REPORT ON TRAFFIC SIGNAL AT THE K-MART/BI-MART SHARED ACCESS TO HIGHWAY 214. Public Works Manager Rohman reviewed the engineering report which was authorized by Council Resolution 1124 regarding the installation of a traffic signal at the K-Mart/Bi-Mart shared access point to Highway 214. The State Highway Division has completed a traffic signal study at this particular intersection and has found that the installation of a traffic signal is now warranted. Benefitted property owners within the special assessment district would share the cost of the traffic signal and related engineering/administrative costs which is estimated to be $112,000. It was noted that Bi-Mart is eager to have the traffic signal installed and has contracted with Associated Transportation Engineering & Planning to provide bid specifications and plans. This engineering firm has been approved by the State to provide such plans and specifications. Page 2 - Council Meeting Minutes, November 23, 1992 - -, ~ COUNCIL MEETING MINUTES November 23, 1992 TAPE READI NG FIGLEY /SIFUENTEZ.... approve the engineering report as presented. The motion passed unanimously. 0297 COUNCIL BILL 1438 - RESOLUTION SETTING A PUBLIC HEARING DATE TO CREATE A SPECIAL ASSESSMENT DISTRICT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE BI-MART/K-MART SHARED ACCESS WITH HIGHWAY 214. Council Bill 1438 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed. The public hearing will be held on December 14, 1992. 0326 COUNCIL BILL 1439 - RESOLUTION AUTHORIZING AGREEMENT WITH DONALD SCOTT OF SCOTT & ASSOCIATES AS LABOR CONSULTANT FOR THE CITY. Councilor Hagenauer introduced Council Bill 1439. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared Council Bill 1439 duly passed. 0371 GRANTING OF EASEMENT TO U.S. WEST COMMUNICATIONS. Public Works Manager Rohman stated that U.S.West Communications has requested a 5'x 5' easement located on the southeast corner of Library Park. The purpose of the easement is to install a maintenance cabinet which will be used to troubleshoot problems with telephone lines and provide them with the ability to quickly isolate problems. U.S. West will also provide landscaping similar to what is currently existing in the area with the possibility of planting shrubs to screen the cabinet. The City will receive $250.00 from U.S. West Communications for the easement. FIGLEy/GALViN.... grant the easement to U.S. West Communications and landscaping be done on all sides of the cabinet if it is feasible. The motion passed unanimously. 0483 SITE PLAN - NUEVO AMANECER HOUSING PROJECT. The Planning Commission approved the site plan, with conditions, for Nuevo Amanecer which is a 90 unit multi-family residential complex to be located at the southeast corner of State Highway 214 and Fifth Street. Councilor Galvin questioned the staff regarding the installation of sprinkler systems within each unit. Page 3 - Council Meeting Minutes, November 23, 1992 or -.., -. COUNCIL MEETING MINUTES November 23, 1992 TAPE READING Community Development Director Goeckritz stated that the developer has a choice of a sprinkler system or adequate fire hydrant placement. Four of the buildings within the proposed development will have a sprinkler system. Further discussion was held regarding this issue as it relates to the Fire Department's staff report. FIGLEy/GALViN.... discussion on this item be postponed until the Fire Chief or Fire Inspector can appear before the Council for an explanation of concerns addressed within their staff report. The motion passed unanimously. 0848 POPULATION UPDATE. Administrator Childs advised the Council that the Bureau of Census has provided the City with a July 1, 1992 preliminary census estimate of 14,005. The Census Bureau certifies the final population figures to the State Executive Department on December 15th of each year and these figures are used to calculate per capita distribution of state shared revenues. 0861 Councilor Figley stated that she had gone on the tour of farmworker housing and was impressed with the property management and cleanliness of the housing projects. Councilor Hagenauer also stated that he was impressed with the housing projects and management of the property is a key issue in their success. 0911 Councilor Sifuentez stated that the next taping of "Let's Communicate" will be at the Settlemier House on November 26th. 0949 Council President Jennings reported that the Transportation Task Force hopes to have the 1-5 corridor portion of the traffic study completed within the next 90 days. To accomplish this task, those areas which are located outside the city limits and/or Urban Growth Boundary will require input from the State and County which may result in an extension of the 90 day time period. The Council meeting recessed at 7:35 p.m. and reconvened at 8:02 p.m.. 1018 NUEVO AMANECER HOUSING PROJECT - SITE PLAN. Bob Benck, Woodburn Rural Fire District Inspector, reviewed the Fire Department's report regarding the installation of a sprinkler system. He stated that the Fire Code does not require sprinklers if placement of fire hydrants meets code standards. Each housing unit is required to have a smoke detector, however, a separate alarm system is not required for a complex of less than 15 units. He also stated that Phase 2 of the project will have the same problem as Phase 1 and some residential sprinklers will be required. Page 4 - Council Meeting Minutes, November 23, 1992 - -, -- COUNCil MEETING MINUTES November 23, 1992 TAPE READING Following the explanation from Fire Inspector Benck, the Council took no action on the Site Plan. 1 243 EXECUTIVE SESSION. FIGLEy/GAlViN.... adjourn to executive session under the authority of ORS 192.660(1)(i) to review the performance evaluation and compensation of the City Administrator. The motion passed unanimously. The meeting adjourned to executive session at 8: 1 0 p.m. and reconvened at 8:53 p.m.. Following the executive session, FIGLEY/GALVIN... salary for City Administrator Childs be increased to $4,130 per month effective on his anniversary date of November 1, 1992. The motion passed 5-0-1 with Councilor Sifuentez abstaining. Councilor Jennings stated that the decision to increase the monthly salary was based on Administrator Child's evaluation and exceeding performance standards. 1303 ADJOURNMENT. The meeting adjourned at 9:00 p.m.. APPROVED FRED W. KYSER, MA V. ATTEST /'1~ ~ Mary T nant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, November 23, 1992 r !I'I"