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Minutes - 10/26/1992 - - COUNCIL MEETING MINUTES October 26, 1992 TAPE READING QQQ.1 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 12, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. QQ2..Q JENNINGS/FIGLEY... move item 15C (Highway Fund Exchange Program) from the agenda staff report to item 10(1) under general business. The motion passed unanimously. 0028 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Absent Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant 0035 MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 12, 1992; and accept the Planning Commission minutes of October 8, 1992. The motion passed unanimously. 0047 APPOINTMENTS - TRANSPORTATION TASK FORCE. In order to accomplish the task of preparing a detailed transportation plan by 1994, Mayor Kyser appointed the following individuals to serve on a task force which would formulate a draft document for Planning Commission and City Council review: Richard Jennings - Group Chairperson and City Council representative; Paul Johnson and Richard Pugh - Planning Commission representatives; John deTar - Oregon State Highway Division representative; Gary Heer - Marion County representative; Robert Barnum, Henry Jaeger, and Darrell Kelly - Citizens at Large Page 1 - Council Meeting Minutes, October 26, 1992 " - - COUNCIL MEETING MINUTES October 26, 1992 TAPE READING Steve Goeckritz, Frank Tiwari, and Ken Wright - Staff members; and Cynthia Nelson (Capital Development) and Hal Keever (Chappell Development) who will serve for a short duration while the 1-5 interchange area is discussed. It was also noted that Randy Rohman will serve as alternate to Frank Tiwari. JENNINGS/FIGLEY... appointments to the Transportation Task Force be approved. The motion passed unanimously. ~ WOODBURN COMEBACK CAMPAIGN. Councilor Figley reminded the public of the Comeback Campaign's Birthday party scheduled for Thursday, November 12th, to celebrate two years of community involvement. Activities include judging for the "3 Wishes for Woodburn" contest, free cake, and hotdogs and hamburgers for $.25. The event will be held at Settlemier Park beginning at 6:00 p.m.. Q122 LETTER FROM THE CHAMBER OF COMMERCE - SUPPORT OF TAX BASE MEASURE. Administrator Childs read the letter from the Chamber Board of Directors supporting the passage of the proposed tax base. 0162 PUBLIC HEARING - TRANSPORTATION DEVELOPMENT PLAN. Mayor Kyser declared the public hearing open at 7:07 p.m.. Public Works Manager Rohman reviewed the staff report which included both the Transportation Development Plan and the Paratransit Plan. He stated that the American With Disabilities Act (ADA) requires the paratransit program to be complementary to the fixed route service. To satisfy this requirement, the City would need to increase the current paratransit service hours to match those of the transit service at an estimated cost of $28,600. Since there is not a current need by individuals within the community to have the extended service and the City's resources are currently limited to the established programs, he suggested that the City request an undue financial waiver request from compliance on this issue. Mr. Rohman also advised the Council that the City had received a federal grant for the purchase of a new bus which will have a wheelchair lift that meets ADA requirements. The federal grant will pay for 90% of the purchase price and the City's share will be the remaining 10%. No one in the audience spoke either for or against the Transit system's proposed Transportation Development Program. Mayor Kyser declared the public hearing closed at 7: 18 p.m.. Page 2 - Council Meeting Minutes, October 26, 1992 " -" - COUNCIL MEETING MINUTES October 26, 1992 TAPE READING 0492 COUNCIL BILL 1430 - ORDINANCE AMENDING ORDINANCE 1333. THE PORTLAND GENERAL ELECTRIC (PGE) FRANCHISE ORDINANCE. TO EXTEND SAID ORDINANCE UNTIL DECEMBER 31. 1992. Council Bill 1430 was introduced by Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1430 duly passed with the emergency clause. 0541 COUNCIL BILL 1431 - RESOLUTION APPROVING THE REVISED TRANSPORTATION DEVELOPMENT PROGRAM. Council Bill 1431 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. Councilor Jennings suggested that the Resolution include a statement that the City would apply for an undue financial hardship waiver under the Paratransit program. 0650 JENNINGS/FIGLEy.... amend Council Bill 1431 to add to the last sentence ".. .and further authorizes the application for undue hardship relief pursuant to the staff report.". The motion to amend passed unanimously. On roll call vote for final passage, Council Bill 1431 passed unanimously as amended. Mayor Kyser declared the bill duly passed. 0672 COUNCIL BILL 1432 - RESOLUTION. ENTERING INTO AGREEMENT WITH STATE TRANSPORTATION DEPARTMENT FOR THE TRANSIT PROGRAM'S ANNUAL OPERATING ASSISTANCE GRANT FOR FISCAL YEAR 1992-93. Councilor Sifuentez introduced Council Bill 1432. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1432 duly passed. 0700 COUNCIL BILL 1433 - RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF PROPERTY (West of 1-5 and North of Hwv. 214) Council Bill 1433 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1433 passed unanimously. Mayor Kyser declared the bill duly passed. The public hearing on the proposed annexation will be held on November 9, 1992. Page 3 - Council Meeting Minutes, October 26, 1992 r 'Il' --- COUNCil MEETING MINUTES October 26, 1992 TAPE READING 0747 NORTH WlllAMETTE TELECOM APPLICATION REVIEW - REQUEST FOR 90 DAY EXTENSION. Administrator Childs recommended the extension of the review period for a 90 day period in order to allow the City staff and Cable TV consultant sufficient time to review the application submitted by North Willamette Telecom. JENNINGS/FIGLEY... request for a 90 day extension be granted. The motion passed unanimously. 0762 DIFFERENTIAL POLICE RESPONSE (DPRl PROGRAM. Police Chief Wright provided the Council with the DPR program which is designed to prioritize calls for service during those time periods in which the number of calls exceed the availability of officers. A committee consisting of volunteer citizens (Carl Brown & Mary Schultz), Councilor Hagenauer, and NORCOM & Police staff members participated in the formulation of the program. Chief Wright stated that some reports can be handled by through telephone contact or by mail. He stated that he will be looking at a volunteer program to help clerical staff members with receptionist/clerical duties. Lt. Eubank reviewed the report which included statistical data and comparables with other cities of similar population. Four priority levels of calls were established by the committee which are as follows: 1) Identified threat or the possibility of threat to persons and/or public safety; 2) No immediate threat to persons or property is identified and time is not a factor to reporting or investigation; 3) No threat to persons or property exists and time is not a factor to reporting or investigation; and 4) incidents that are handled by NORCOM, Records staff, and the Police Chief's Secretary. The intent of the program is not to delay calls and this program would only be in effect when necessary. Carl Brown expressed his support of the DPR Program since it is a practical response to increased growth and calls for service within the community. Mary Schultz stated that participation on this committee has made her realize that there is a need to add non-uniformed personnel to do clerical work either through the use of volunteers or more paid clerical staff. This type of program should help to keep the 9-1-1 emergency lines open for emergencies rather than routine business calls. 1755 JENNINGS/FIGLEy.... approve the Police Department's Differential Police Response program recommendations as an accepted form of delivery of police services, and to direct a complete evaluation of the program for Council review in November 1993. The motion passed unanimously. Page 4 - Council Meeting Minutes, October 26, 1992 'II -0 ,- -..... COUNCIL MEETING MINUTES October 26, 1992 TAPE READING 1766 AUTHORIZATION FOR COST SHARING OF STREET IMPROVEMENT (ZIEBART ADDITION). Public Works Director Tiwari stated that the Planning Commission had recently approved the Ziebart Subdivision located along Ben Brown Lane which connects Settlemier Ave. to Kelowna and Elana Streets. The street is unpaved at this time and, as a condition of approval, the developer is required to improve Ben Brown Lane from Settlemier Ave. to the west end of his property. Since the developer's property ends approximately 125 feet from the paved connecting streets of Kelowna and Elana, the staff approached the property owner on the west side of the subdivision, Hazel Smith, regarding participation in the extension of the street improvement. She has tentatively agreed to pay one-half of the estimated street improvement costs adjoining her property. In order to complete the connection to the existing paved streets, the Planning Commission suggested some City participation towards the improvement. The staff recommended Council approval of a cost-sharing program in which the City would expend approximately $9,375 to complete the street improvement. JENNINGS/FIGLEy.... share in the cost of improving Ben Brown Lane with the amount not to exceed $9,500.00. The motion passed unanimously. ~ ACCEPTANCE OF EASEMENT - FAIRWAY PLAZA INC. Public Works Director Tiwari stated that an easement is required from Fairway Plaza Inc. in order to modify the Evergreen Road traffic signal from a 3-way signal to a 4-way signal. JENNINGS/FIGLEY....easement from Fairway Plaza Inc. be accepted. The motion passed unanimously. ~ HIGHWAY FUND EXCHANGE PROGRAM. Public Works Director Tiwari stated that the Federal Aid Urban (FAU) program has been eliminated and replaced by a Surface Transportation Program. The rules for using the remaining FAU funds have not changed much, however, allocation of the funds within a reasonable time frame is necessary to preserve the funds available to the City. The combined total available to the City for federal fiscal years 1991-92 and 1992-93 is $120,000. The State Highway Division is offering a Fund Exchange Program in which the City can receive $.94 for each $1.00 share of funding. Under this program, the local jurisdiction is allowed to control the project rather than the State. JENNINGS/FIGLEY... approve participation in the fund exchange program of the State Highway Division and allocate this anticipated revenue as a partial funding source for the realignment of Country Club Rd. and Oregon Way at Highway 214. The motion passed unanimously. Page 5 - Council Meeting Minutes, October 26, 1992 'If - ,- .-.. COUNCIL MEETING MINUTES October 26, 1992 TAPE READING SITE PLAN/SUBDIVISION ACTIONS. The Planning Commission has approved the following development proposals: 1) Preliminary subdivision approval of Ziebart Addition #92-05; and 2) Site Plan review of Holiday Inn Express #92-12. No action was taken by the Council. noo Councilor Steen expressed his appreciation to the staff in expediting the removal of the scaffolding on Front Street. 2276 Councilor Figley expressed her appreciation to the citizens and staff members who participated in formulation of the Differential Police Response (DPR) Program. She also suggested that Councilors and other interested citizens take a tour of the Farmworker Housing project in Washington County which will be similar to that being proposed by Farmworker Housing Development Corp.. Mayor Kyser appointed her to make the arrangements for a tour of the facility. 2406 Councilor Jennings complimented Sgts. Antoine & DeVault, along with two other officers, in their professionalism which involved several suspects in a serious situation. Councilor Jennings also stated that he had met with Northland Cable TV representatives regarding a new program called "Let's Communicate". The program would involve the City Council and taping would be done weekly at first then moved to bi-weekly later on. The public will be asked to mail-in their questions or concerns for a response by the Mayor or Councilors. 2765 Councilor Sifuentez suggested that the City's leaf pick-up policy be published in the local newspaper. In addition, she suggested that a card or letter of appreciation be sent to Jill Harvey who retired October 1 st after 8-1/2 years of service to the City as RSVP Director. 2781 ADJOURNMENT. The meeting adjourned at 8:25 p.m.. APPROVED ~&r ~ C,,",..:.I ~ FRED W. KYSE M YOR ) Pr~s;d.<2,..f ATTEST JIY)~~d- Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, October 26, 1992 II