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Agenda - 08/24/1992 AGENDA WOODBURN CITY COUNCIL AUGUST 24. 1992 - 7:00 P.M. 9. 10. 11. CALL TO ORDER AND FLA~ SALUTE ROLL CALL MINUTES A. City Council minutes of August 10, 1992. 3A B. Planning Commission minutes of August 13, 1992. C. Park Board minutes of August 10, 1992. 3C D. Library Board minutes of July 29, 1992. 3D APPOINTMENTS AND ANNOUNCEMENTS PRESENTATION OF AWARD A. Friends of the Park Award - Jill Harvey. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS TABLED BUSINESS EXECUTIVE SESSION - Discussion of the Grace Village property litigation. Authority: ORS 192.660(1)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. GENERAL BUSINESS A. Council Bill 1414 - Resolution directing installation of stop signs on Stacey Allison Way, Lawson Ave & W. Hayes Street. 1 lA Page I - Woodburn City Council Agenda, August 24, 1992. 12. 13. 14. 15. 16. 17. B. C. D. E. Council Bill 1415 - Ordinance calling for city tax base election. Contract Award: Wastewater recirculation project. Contract Award: Resurfacing. Contract Award - Roof repair at the Library. F. Acceptance of water line easement. G. Liquor license change of ownership: AM/PN Mini Mart. H. Liquor license application: Yun Wah Chinese Restaurant. APPROVAL OF CLAIMS PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS A. Temporary placement of doctors office. B. Walker Subdivision STAFF REPORTS A. Paratransit Plan Compliance. B. One-way traffic on Lawson Avenue. C. "Do Not Block" signs on Settlemier at Church. D. Water Curtailment Planning Requirement. E. Six-month OLCC compliance plans review. F. Disposition of Caragol case. G. Rotary Little Leabue Fileds/Centennail Park. H. Special conditions to meet Fire Life Safety Standards for Smucker's EXECUTIVE SESSION - Specifically to discuss potential litigation concernings real property adjacent to a city right-of-way located near the Wal-Mart project. Authority ORS 192.660(1)(h). 11B 11C 11D 11E 11F 11G 11H 15A 15B 16A 16B 1 6C 1 6D 16E 16F 1 6G 16H 18. MAYOR AND COUNCIL REPORTS 19. ADJOURNMENT Page 2 - Woodburn City Council Agenda, August 24, 1992. COUNCIL MEETING MINUTES August 10, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 10, 1992. 00O3 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0008 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Absent Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Finance Director Gritta, Public Works Manager Rohman, City Recorder Tennant 0020 MINUTES. FIGLEY/STEEN .... Council regular meeting and executive session minutes of July 27, 1992 be approved and accept the Planning Commission minutes of July 23, 1992. The motion passed unanimously. OO32 Mayor Kyser announced the appointment of Councilor Elida Sifuentez to the Oregon Advisory Committee of the United States Commission on Civil Rights, 0O8O APPOINTMENT TO PLANNING COMMISSION. Mayor Kyser recommended the appointment of Keith Stovall to the Planning Commission with his term to expire in December 1993. FIGLEY/SIFUENTEZ .... Keith Stovall be appointed to the Planning Commission as recommended. The motion passed unanimously. 0112 PUBLIC HEARING - WEST HAYES STREET SEMI-DIVERTER. Mayor Kyser declared the public hearing open at 7:05 p.m.. Public Works Director Tiwari reviewed the staff report which provided background information on the function of the semi-diverter and other related Page 1 - Council Meeting Minutes, August 10, 1992 TAPE READING 0431 510 COUNCIL MEETING MINUTES August 10, 1992 traffic engineering concepts. He stated that the proposed diverter would prohibit traffic flow to the east on West Hayes Street from the Evergreen Road intersection. Staff concerns include 1) increase of traffic on Oregon Way, Cascade Drive, and Highway 214; 2) use of other driveways i.e. Barclay Square or French Prairie Care Center for motorists to turn-around; 3) modification of bus route; 4) inability to use the street as a true collector street as so classified in the City's transportation element of the Comprehensive Plan; and 5) liability issues if semi-diverter is installed without obtaining adequate traffic engineering data. Based on the above listed concerns, Director Tiwari stated that the engineering staff recommends that the semi-diverter not be installed. City Attorney Shields read his written legal opinion advising the Council to obtain additional traffic engineering data before a final decision is made to install the semi-diverter. For purposes of inclusion in the record, the Council received four petitions signed by 245 local residents in opposition to the semi-diverter and letters in opposition from R.M. Crichton, Barclay Square Associates, and H.L. Pattie representing Panor 360 Condominiums. The following individuals spoke in favor of the installation of the semi-diverter: Harold Chambles, 129 W. Clackamas, cited the need to reduce traffic speed on West Hayes and to protect the golfers crossing West Hayes. Elvira Newswanger, 1989 W. Hayes, also expressed the need for reducing traffic speed on West Hayes. She requested the installation of 25 MPH speed signs at Cascade and Evergreen to remind motorists of the speed limit within residential areas. She submitted a letter in favor of the semi-diverter for inclusion in the record. John Taylor, 2202 W. Hayes, stated that the main reason for the diverter was to slow down traffic. The installation of stop signs at the Oregon Way intersection should help to reduce traffic speed, however, it is not always the speed that is a problem but the way some motorists drive carelessly. Even though he is in favor of the semi-diverter, he stated that something needs to be done to correct the situation if the semi-diverter is not installed. Barbara Lucas, 214 E. Clackamas CI, stated that the problem stems from congestion on Highway 214. If the semi-diverter is not installed on West Hayes, she proposed that a semi-diverter be installed on West Hayes at the intersection just west of Barclay Square Apartments. She also stated that the West Hayes Street Task Force was disbanding as of this date. Monique Wetten, 235 W. Clackamas CI, stated that the function of the proposed semi-diverter would be to eliminate traffic generated from the Wal- Mart store and to save the neighborhood. Page 2 - Council Meeting Minutes, August 10, 1992 TAPE READING 1031 COUNCIL MEETING MINUTES August 10, 1992 The following individuals spoke in opposition to the proposed installation of the semi-diverter: Larry Minard, 333 Smith Drive, submitted one of the four petitions in opposition to the proposal. He expressed his sympathy to the residents in the affected area but felt that those problems needed to be corrected in another manner. He suggested that the City work with the School District to reduce the traffic bottleneck created at Nellie Muir School and that a sidewalk on West Hayes to Evergreen Road. He also expressed concern on the amount of increased traffic onto Oregon Way and he s. uggested a 20 MPH speed zone. James Lorimer, 853 Oregon Way, stated that the semi-diverter is no solution to the problem since motorists living within the Senior Estates area would be required to drive down Highway onto Oregon Way in order to return to their homes. Roger Midura, 1110 E. Cleveland, representing Barclay Square Associates, expressed the following concerns: 1) increased liability to apartment complex with motorists using their parking lot to turn-around; 2) increased congestion on Highway 214; 3) setting of a precedent for other parts of town once a semi-diverter is installed; and 4) impaired air quality from additional driving by motorists to reach their destination. Terry Mitchell, 2349 W. Hayes, submitted one of the four petitions included in the record in opposition to the proposal. He stated that residents of Barclay Square drive West Hayes Street to reach the downtown area and installation of the semi-diverter will cause those residents to utilize Highway 214 which is already congested. Mick DeSantis, 700 Smith Drive, stated that for residents of Smith Addition, West Hayes Street is the traffic pattern they use to get to I-5. He also felt that installation of barriers would set a precedent for other streets in Woodburn and that homeowners who purchased property on or adjacent to West Hayes Street should have known what the traffic flow was in that particular area. Maxine Hager, 1767 W. Hayes Street, expressed her opposition to the semi- diverter since she would be unable to drive a direct route to reach her destination. Peggy Dinges, 199 Settlemier, expressed her opposition to the semi-diverter, and, in addition, stated that she would prefer that no stop signs be installed on West Hayes at the Oregon Way intersection. Jack Barnett, 1485 Princeton Rd, stated that he had respect for the work that was done by Barbara Lucas and Monique Wetten on this proposal, however, he felt that the diverter was not the solution to the problem. He stated that Country Club Road and Rainier Road are also used as through streets and the Council should take appropriate action that would benefit the City as a whole and not pacify a few people. Page 3 - Council Meeting Minutes, August 10, 1992 TAPE READING 2201 2263 COUNCIL MEETING MINUTES August 10, 1992 Richard Bjelland, 888 Wilson, also submitted one of the four petitions in opposition to the semi-diverter. He stated that inadequate planning as it relates to transportation flow has created the problem and he suggested that Evergreen Road be extended to Parr Road to reduce the pressure on West Hayes Street. H.L. Patti, 960 Evergreen, endorsed the statements made by those individuals opposing the semi-diverter. Mayor Kyser declared the public hearing closed at 8:05 p.m.. Councilor Figley expressed her concerns on the following issues: 1) safety problem for pedestrians and the speed of traffic; and 2) agreed with Mr. Bjelland's remarks and felt that the West Hayes Street issue is just part of a bigger issue since West Hayes Street is the only east/west collector street in that part of the City. She stated that she would change her vote on the semi-diverter since there were citizens who either signed petitions or spoke in opposition to the proposal. Prior to this meeting, there was very little opposition to the proposal and many residents in the area favored the initial proposal. Councilor Sifuentez stated that the Council needs to focus on the impact to the City as a whole and she appreciated the input from the residents whether they expressed views in favor or in opposition to the proposal. STEEN/GALVIN .... deny the installation of the semi-diverter on West Hayes at the Evergreen Road intersection. The motion passed unanimously. COUNCIL BILL 1411 - RESOLUTION AUTHORIZING PLACEMENT OF STOP SIGNS AT WEST HAYES STREET AND OREGON WAY. Council Bill 1411 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll 'call vote for final passage, Council Bill 1411 passed unanimously. Mayor Kyser declared the bill duly passed. COUNCIL BILL 1412 - ORDINANCE EXTENDING NORTHLAND CABLE TELEVISION FRANCHISE TO SEPTEMBER 19, 1992. Council Bill 1412 was introduced by Councilor Hagenauer. City Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Administrator Childs stated that additional time was required to solve specific issues pertaining to the franchise renewal. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1412 duly passed with the emergency clause. Page 4 o Council Meeting Minutes, August 10, 1992 TAPE READING 2388 2460 2503 2681 2729 COUNCIL MEETING MINUTES August 10, 1992 COUNCIL BILL 1413 - RESOLUTION ACCEPTING DEDICATION OF LOT AND GRANTING AN EASEMENT IN THE CAM ADDITION. Council Bill 1413 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. Community Development Director Goeckritz stated that the proposed resolution would accept lots 40 and 41 plus a 5 foot easement for a public walkway within Cam Addition. On roll call vote for final passage, Council Bill 1413 passed unanimously. Mayor Kyser declared the bill duly passed. CONTRACT AWARD - LINCOLN STREET RAILROAD CROSSING IMPROVEMENT. Bids were received from the following vendors for purchase of materials required to install a rubberized railroad crossing at the Lincoln Street crossing: OMNI Products, $19,920.00; and Goodyear Tires & Rubber Co., $20,268.00. Southern Pacific Railroad has agreed to provide the labor to install the rubberized crossing materials. HAGENAUER/FIGLEY... approve the contract for materials from OMNI Products in the amount of $19,920.00. The motion passed unanimously. CONTRACT AWARD - HIGHWAY 99E WATERLINE CROSSINGS. Public Works Manager Rohman stated that the City was required to relocate 3 waterline crossings in order to supply water to the east side of Highway 99E as part of the Highway 99E improvement project. Currently, the on-site contractor is Sunstar, Inc. who is able to provide an open-cut to cross the highway rather than boring underneath the existing highway which is more expensive. In addition to the estimate from the on-site contractor, the City will also provide the water pipe for each crossing. The total estimate for each crossing is $8,892 which includes the contractor costs and water pipe. The staff recommended the acceptance of bid from Sunstar, Inc. in the amount of $19,476.00. FIGLEY/STEEN .... accept the bid from Sunstar, Inc. in the amount of $19,476.00. The motion passed unanimously. APPROVAL OF CLAIMS - JULY 1992., SIFUENTEZ/FIGLEY .... approve voucher checks #15338 - 15663 for the month of July 1992. The motion passed unanimously. EXECUTIVE SESSION. FIGLEY/SIFUENTEZ... adjourn into executive session under the authority of ORS 192.660(1)(h) for the purpose of consulting with counsel on the legal Page 5 - Council Meeting Minutes, August 10, 1992 TAPE READING 2765 3079 COUNCIL MEETING MINUTES August 10, 1992 rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The meeting adjourned to executive session at 8:22 p.m. and reconvened at 8:47 p.m.. Councilor Steen referred to the staff report which estimated the cost of warning lights at the golf cart crossings on West Hayes Street. He suggested that the Senior Estates Country Club assist monetarily if the warning lights are installed. Councilor Figley stated that the West Hayes issue is a symptom of a larger problem and correcting problems by piece meal is not the solution. She stated that she would like to see some long range plans and, once drafted and accepted, the plan would be executed to correct the problems. Councilor Sifuentez stated that she would seek re-election for another 4 year Council term. Mayor Kyser stated that he felt that the Council needs to hold a work session with the Planning Commission to keep from duplicating work which can be accomplished through coordination. ADJOURNMENT. The meeting adjourned at 8:55 p.m. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6- Council Meeting Minutes, August 10, 1992 Executive Session COUNCIL MEETING MINUTES August 10, 1992 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 10, 1992. CONVENED. The Council met in executive session at 8:25 p.m. with Mayor Kyser presiding. ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Absent Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Attorney William Stiles, Finance Director Gritta, Community Development Director Goeckritz, City Recorder Tennant. Press: Niki DeBuse, Woodburn Independent Lisa Williams-Fridley, Statesman-Journal The Council met under the authority of ORS 192.660(1)(h) with persons designated by the governing body to consult with legal counsel with regard to current litigation or litigation likely to be filed. Attorney Stiles, along with City staff members, provided the Council with a status report on the disposition of the Grace Village property. ADJOURNMENT. The executive session adjourned at 8:45 p.m.. ATTEST Mary Tennant, Recorder City of Woodburn, Oregon APPROVED FRED W. KYSER, MAYOR Page I - Executive Session, Council Meeting Minutes, August 10, 1992 MINUTES WOODBURN PLANNING COMMISSION AUGUST 13, 1992 1) 2) 3) 4) 5) ROLL CALL: Chairman Vice Chairman Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Present Mr. Bauer Present Mrs. Warzynski Present Mrs. Henkes Present Mrs. Bjelland Absent Mr. Pugh Present Mrs. Grijalva Present Staff Present: Steve Goeckritz, Community Development Director Barbara Sochacka, City Planner MINUTES: Commissioner Warzynski requested page 4, paragraph 8 be changed to read -- motion to make a final decision on this request on August 13, 1992 after they hear the additional information from staff. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBLIC HEARINGS: A. Walker Subdivision #92-03 and Variance #92-03/Joe Walker The public hearing portion on this proposal had been closed. Staff informed the Commission that Brown Street was to be paved the length of the applicants subdivision on its Brown Street frontage, the existing paved surface have to be overlayed due to the deterioration of the existing surface. A curb would be placed along both sides of the street with build a sidewalk from the north property line to the south property line on the east side of the street. pcm8-13-92.sg/bw 6) Staff recommended approval of this proposal with the above condition clarification and the original conditions in the staff report. Commissioner Warzynski moved that Subdivision #92-03 and Variance #92-03 be approved with the conditions listed in the staff report and full width street improvement. Chairman Johnson ,seconded the motion. A vote was taken and the motion passed unanimously. Annexation #92-02, Comprehensive Plan Map Amendment #92-02, Zone Map Amendment #92-01, Partition #92-04/Capital Development Staff introduced Cindy Nelson, Capital Development. Cindy Nelson, Capital Development stated that just a few hours ago received some input from another governmental agency regarding the application. This information may have some major impact on their development. They requested a continuance until the next Planning Commission meeting so that they would have an opportunity to review the information. Staff stated that it could be continued until August 27 meeting. C. Sign Ordinance - Final Draft Staff stated that the City Attorney had looked over this final draft to make sure it remained content neutral. Staff recommended that the Commission make a recommendation to the City Council to hold a public hearing on this proposed ordinance. Commissioner Warzynski made the motion to recommend the Sign Ordinance Final Draft be submitted to the City Council. Commissioner Henkes seconded the motion. A vote was taken and passed unanimously. REPORTS: A. Pete Cam Subdivision #91-02 - Final Plat Approval pcmS-13-O2.sg/bw 2 Staff reviewed the Cam Subdivision for the Commission stating that the open space area would remain as a passive open space area. Staff recommended that the Chairman sign the plat. Chairman Johnson signed the final plat approval. Site Plan Review #92-10 - DeSantis, Hand and Klien Staff read the applicants request. They wished to place a temporary manufactured medical office would be placed on the Southeast corner of the property and removed when the expansion of the existing building is complete. Staff made the recommended approval with the following conditions. 1. The placement be for a six months from the date of placement or at the time the occupancy permit is issued, which ever comes first. 2. Meet all Building, Electrical and Plumbing Codes. 7) Staff felt that some type of acknowledgement from the Commission was necessary. Commissioner Bauer made the motion that Site Plan Review #92-10 be accepted as presented. Commissioner Pugh seconded. A vote was taken and the motion passed. C. Building Activity was down from July of 1991. D. Code Enforcement for July of 1992 was busy. BUSINESS FROM THE COMMISSION: There was some discussion on the article in the paper about business license funds were used. Staff stated that approximately $16,000 of $20,000 went to the Code Enforcement to help subsidize this program. The other $4,000 dollars is for administration and the cost of sending out notices of the business registration. pcm8-13-92.sg/bw 3 8) There was some discussion from Commissioner Bauer that he would not be able to serve as Vice Chairman of the Commission. Staff stated that they would put on the agenda for the next meeting the election of a new Vice Chairman. There was some discussion on the Housing Rehabilitation Program. Staff explained to the Commission how the program worked. ADJOURNMENT: There being no further business, the Planning Commission meeting adjourned. pcm8-13-92.sg/bw 4 MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING MONDAY, AUGUST 10, 1992 WOODBURN COMMUNITY CENTER CALL TO ORDER The meeting was called to order by Park Board Chairman Larry Watson. ROM. CALL Members Present: Chairman Lan7 Watson, Sue FoFana-Dura, Dave Ott, Barbara Rappleyea Members Absent: Lynda Hamilton, Jack Mitchoff, Lee Ehrens Staff Present: Director Nevin Holly and Recreation Coordinator, Terry Williams ADOPTION OF AGEHDA Motion: D. OT~: S. FOFANA-DURA: Moved to suspend with adoption of Agenda. Seconded the Motion. Motion passed unanimously. SWIM POOL REPORT Nevin presented the swim pool report. He indicated safety wise we have had a very good summer, with no major mishaps to date. Revenue for June was up over previous year. July revenue is about the same as last year. Nevin reported gang activity around the pool area is definitely down over last year. A discussion was held over the evening swims and the numbers necessary to remain open. Nevin indicated the addition of weekend evening swims has been well received by the public. Nevin shared with the Board major problems that we are beginning to develop structurally with the pool. Major water loss indicates leakage is occurring beneath the pool in the existing piping system. A cursory inspection by a pool consultant indicated the loss of water is net consistent with the normal pipe erosion that occurs in a pool this old. Nevin indicated he had shared the problems we are having with the City Council and indicated a more detailed report would be provided the City Council at the conclusion of the pool season. Nevin indicated he would be working with a consultant in preparing the report. Nevin stressed the Woodbum War Memorial Pool remains an asset to the youth of Woodburn. DIVISION REPORTS Maintenance Nevin expressed we have had a good summer. The staff have done an excellent job in keeping up the parks and keeping the pool functioning well. Nevin thanked Parks Foreman Ron Palmer for doing a very good job taking over for Parks Superintendent John Pitt while he was recovering from surgery. Nevin explained he was glad to have John back on board. The summer youth crew in large has been a good one. They have been a great help in keeping the parks up. Nevin said John's crew will be installing new swings at Settlemier Park later this week, while continuing their regular mowing and maintenance schedule. Page - 2 Park Board Minutes August 10, 1992 Leisure Services - Terry Williams Terry said the Leisure Division had a busy summer with good program participation. Chairman Larry Watson thanked Terry for the work he has done with Larry's grandson who participates in many of Terry's programs. Terry explained the busy fall programs which are planned. A major youth program involving hundreds of local youth is our soccer program which Coordinator Brian Sjothun is currently finalizing. Brian and Terry have a full schedule of fall programs from crafts to excursions, from sports to special events planned this fall. DIRECTOR'S REPORT Nevin expressed pleasure on how this year's Mexican Fiesta went. Park improvements in the form of new lighting and electrical repairs helped make the event a huge success. Nevin said he feels the Department has a very good working relationship with the Mexican Fiesta organizers and leaders. Nevin talked about the scholarship monies which have come in from the Sponsor-A-Child-Program. Also, a donation of $1,450.00 was made to the Department from the Woodbum Together Project. Nevin explained several projects Woodbum Together is working on including, recreation scholarships, teacher insewice and parent education, all relating to risk management for at risk children regarding drugs and alcohol usage. Nevin explained his involvement with the Trolley Committee and their efforts to bdng the trolley to Woodbum. Nevin detailed several developments which am coming to Woodbum and reviewed several housing projects which could generate System's Development dollars. Nevin detailed Rotary's Club commitment to developing first class youth ball fields at Centennial Park. BUSINESS FROM THE BOARD The Board decided unanimously to present a "Friends of the Park Award" to R.S.V.P. Director Jill Harvey. Larry indicated he felt the Board needed to be more vis~le. Nevin said he would invite the Woodbum Independent to our next meeting, and also send a press release to the Statesman Journal and the Independent as to when the Board meets. No further Board business was discussed. J ADJOURNMENT The chairman adjourned the meeting at 6:50pm. MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: July 29, 1992 ROLL CALL: Phyllis Bauer - Present Nancy Bowman - Present Gloria Predeek - Present Jean Weatherill- Present Jan Zyryanoff - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: Linda Watson, Children's Librarian Judy Brunkal, Librarian CALL TO ORDER: President Phyllis order at 12:10 PM. Bauer called the meeting to SECRETARY'S REPORT: The monthly Board minutes approved as submitted. of June 24. 1992 were DIRECTOR'S REPORT: Monthly Statistics: self-explanatory. The monthly statistics were Activities: A list of activities was distributed to the Board. Linda Watson and Judy Brunkal reported on the results of the children and teen summer reading programs. Adult programming is proposed in the future. End of Fiscal Year Report: Linda discussed and distributed a copy of a 1991-1992 year report of the budget. OLD BUSINESS: Roof Repair: It has been decided that the roof can be resealed instead of replacing the entire roof. Other companies may still respond with estimates. Knogo Security System Update: A technician has made adjustments to the system to correct the problem of the recording activating unnecessarily. Board Member Moving: As mentioned previously, Jan Zyryanoff will be moving out of the City limits and will be resigning from the Board effective September. NEW BUSINESS: Election of Officers: The Board voted to continue the same officers for the coming year: President - Phyllis Bauer; Vice President - Gloria Predeek; Corresponding Secretary - Jean Weatherill. Letters of Appreciation: Two letters of appreciation was signed by President Phyllis Bauer: to Charles and Dorothy Lawson for their donation of $10.00 and to Anna Carroll for her donation of the book Throush The Eyes Of Women by the Chemeketa Community College Women's Studies Collective. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 1:35 PM. Respectfully Submitted, ~~y Coreson Recording Secretary Library Board Minutes - 7/29/92 2 TO: THROUGH: FROM: SUBJECT: DATE: MEMO City Administrator for Council Action Public Works Director Julie Moore, C.E. Tech III STOP Signs on Stacy Allison Way, Lawson Avenue, and W. Hayes Street August 18, 1992 RECOMMENDATION: It is recommended Council approve the attached resolution to install STOP signs on Stacy Allison Way at Evergreen Road, on Lawson Avenue at Stacy Allison Way and on W. Hayes Street at Prairie Blvd. to establish right-of-way to prevent hazards. BACKGROUND: A request was made to install STOP signs on public roads to and from the new Wal- Mart store. Stacy Allison tees off of Evergreen Road to the west and Lawson extends down to Stacy Allison. Prairie Blvd will run from Stacy Allison south beyond Wal-Mart eventually but at this time is not completed, except at the W. Hayes intersection. (See attached map) Manual on Uniform Traffic Control Devices states that STOP signs can be warranted on streets that enter a through street. All threelocations listed above fit the criteria to warrant STOP signs. Therefore, to prevent hazards by establishing right-of-way, it is recommended that STOP signs be installed at the above listed locations. COUNCIL BILL NO. ! z~! ~/L RESOLUTION NO. A RESOLUTION DIRECTING THAT A STOP SIGNS BE INSTALLED ON STACY ALLISON WAY AT EVERGREEN ROAD, ON LAWSON AVENUE AT STACY ALLISON WAY, AND ON W. HAYES STREET AT PRAIRIE BOULEVARD. WHEREAS, ORS Chapter 810 grants to the City of Woodburn, the authority to install stop signs at various locations within the City limits, and WHEREAS, the City Council has received and considered the attached staff report recommending that a stop signs be placed on Stacy Allison Way at Evergreen Road, on Lawson Avenue at Stacy Allison Way, and on W. Hayes Street at Prairie Boulevard, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That a STOP signs be installed on Stacy Allison Way at Evergreen Road, on Lawson Avenue at Stacy Allison Way, and on W. Hayes Street at Prairie Boulevard. Approved as to form:~-('~ ~ City Attorney Date //4 Approved: Fred W. Kyser, Mayor Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. / / NENBERG HNY .STRC¥ ALLtCaoH BARCLAY SQUARE 70 UNITS · FRENCH PRAIRIE CARE CENTER NEST HAYES STREET FAIRHAY PLAZA STATE PANOR 360 90 UNITS ~..... EVERGREEN ESTATES - MEMO TO: FROM: SUBJ.: Mayor and City Council Chris Childs, City Administrator ~ Ordinance Authorizinq 11/3/92 Tax Base Ballot Measure DATE: August 20, 1992 RECOMMENDATION: Approve accompanying Ordinance authorizing a $1,683,130 Tax Base (effective F.Y. 1993-94) to be presented to city voters at the November 3, 1992 General Election. BACKGROUND: At the last Council meeting (August 10, 1992) Mayor Kyser advised the Council that a tax base proposal for the November General Election would be presented for consideration at this meeting. A considerable amount of discussion was had by the Budget Committee during their deliberations last spring that the stability of a realistic tax base is in the best interests of the city, and that we should pursue this goal at every opportunity. A tax base measure that would have taken effect during the current fiscal year was defeated at the May 19, 1992 Primary Election by a slim margin of 159 votes out of some 3,100 votes cast. Consequently, as has been the case in past years, it then became necessary for the city to seek a one-year operating levy on June 30, 1992. The current operating levy, with exactly the same tax consequences for city residents as the previous tax base proposal, was passed by a significant margin. Nevertheless, with the election taking place the day before the beginning of the fiscal year, plans were in place to curtail city operations and begin the layoff of many skilled and valuable employees. Fortunately, this was not necessary but it clearly demonstrates the fiscal stability the City of Woodburn lacks without an adequate and up-to-date and tax base. In the current period of growth and change, the measure of stability that an updated tax base would bring to the City of Woodburn is critical, particularly if such growth and change is to be dealt with or managed in a positive and realistic manner. It should be emphasized again that the proposed tax base is essentially a "Public Safety Levy". Anticipating no significant changes in staffing patterns (increases o_[r decreases), three euarters of the proposed tax base would go toward ensuring the continued operations of the city's Police, 9-1-1 Dispatch and Code Enforcement programs. Another obvious benefit of an updated tax base is the elimination of the cost of one or more elections each year to seek operating levies for the ensuing year. Page 2 - Mayor & Council / 11192 Tax Base Measure The proposed tax base amount of $1,683,130 falls well within the city's currently established total levy authority of $2,569,358. In conjunction with the continuing levies for Library and Parks & Recreation operations, it is anticipated that the city would need to levy $2,723,520 during F.Y. 1993-94 (an overall increase of 6%) to maintain its proportionate position relative to other taxing entities, under the limitations established by "Ballot Measure 5", while at the same time not negatively impacting the amount of taxes collected by the other affected entities. Within the concept of the total levy authority, the proposed tax base amount is projected as an optimal figure that will complement the Library and Park & Recreation levies to the greatest extent possible. The exact amounts of the latter will be determined in conjunction with the 1993-94 budget process. However, all three areas (General Fund, Library, Parks & Recreation) should realize increases adequate to cover the costs of existing obligations (COLA increases included in union contracts, maintenance of employee benefit programs, predictable increases in maintenance contracts and supply costs, etc.). It should be noted that the proposed tax base amount make~ no ellowan~;e for new or exoanded orograms. Under the ongoing Measure 5 constraints, for example, we anticipate the ne1; gain to the city from the proposed tax base (as opposed to the combination of the existing tax base and operating levy) would be approximately $74,000. This would be barely sufficient to cover the existing General Fund obligations as described in the preceding paragraph. Irrespective of the need, any new or expanded programs would likely have to be carved from unanticipated non-tax revenues. In the current atmosphere of shrinking state-shared revenues, such a scenario is extremely unlikely. The filing deadline for any General Election measure is September 3, 1992. After this election the next, and earliest, opportunity to present a tax base measure to the voters will be in May, 1994. COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE CALLING OF A CITY TAX BASE ELECTION IN THE CITY OF WOODBURN ON NOVEMBER 3, 1992, FOR THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS OF THE CITY OF WOODBURN, OREGON, A NEW TAX BASE IN THE AMOUNT OF $1,683,130.00, AND DECLARING AN EMERGENCY. WHEREAS, the City Council of the City of Woodburn, Oregon has determined that a new tax base should be established as authorized by Article XI, Section 11, Oregon Constitution, in order to permit the proper operation of the city's affairs within the limitation contained in Section 11, Article XI, Oregon Constitution, and WHEREAS, in order to comply with Oregon Revised Statutes 310.402 through 310.404, it is necessary to submit the question of establishing a new tax base to the legal voters of the City of Woodburn, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. A new tax base of $1,683,130 is hereby established for the City of Woodburn, Oregon, effective July 1, 1993. Section 2. That the measure set forth in Exhibit A, attached hereto and incorporated herein by reference, shall be submitted in the manner prescribed in this ordinance to the legal voters of the City of Woodburn, Oregon, at a City tax base election to be held on November 3, 1992. Section 3. Said election shall be held in accordance with the applicable provisions of law. The appropriate notices shall be given as provided by applicable law. Section 4. There is a regular state-wide general election being held in the State of Oregon on November 3, 1992, and this City tax base election is called to be held concurrently therewith as a part thereof. Section 5. That the governing body of the City of Woodburn, Oregon, certifies to the City Recorder, as election officer of the City, that it has complied with the requirements of ORS 310.180 through 310.188 regarding tax coordination. Page 1 - COUNCIL BILL NO. ORDINANCE NO. Section 6. This ordinance being necessary for the public peace, health and safety, in that this ordinance must be promptly filed with the City Recorder and submitted to the County Clerk to meet legal deadlines, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to Form:~ .c~ J~~~ City Attorney APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. Exhibit A CITY OF WOODBURN Special Municipal Election November 3, 1992 Submitted to the Voters by the City Council TO ESTABLISH A NEW CITY TAX BASE QUESTION: Shall the City of Woodburn be authorized a $1,683,130 tax base beginning with fiscal year 1993-947 SUMMARY: This measure will establish a new city tax base of $1,683,130 replacing the current tax base of $185,919, which was established in approximately 1916. City functions funded entirely or in part by the proposed tax base include Police services, 9-1-1 Emergency Communications, RSVP program, Transit System, Municipal Court, Finance and Administration, Code Enforcement, and other support activities. Because of continuing population growth in Woodburn during recent years, demand for city services is at an all-time high. A new tax base would give the City a degree of stability in meeting these demands. The proposed tax base would allow the City to maintain its relative share of the $10 per $1,000 nonschool taxes available under Ballot Measure 5 limitations. This tax levy is subject to the limits of section 11b, Article Xl of the Oregon Constitution and the revenues to be raised will be used exclusively by the city for other governmental purposes. Within these limits, approval of this measure would reduce the property tax collections of other nonschool .district units under the provisions of section 11b, Article XI, Oregon Constitution and implementing legislation. MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager J~ ~ Bid Award on Recirculation Project at the Wastewater Treatment Plant August 18, 1992 RECOMMENDATION: Award bid for recirculation project to the Iow bidder, Bob's Backhoe Service, for $68,071.07. (Note: The project is funded in the approved budget under account number 61-610-710.012.) BACKGROUND: Bids for City of Woodburn bid #93-04 for installation of a junction box and transmission line at the Wastewater Treatment Plant were opened at 10:00 am on August 12, 1992. Results were: Bidder Bob's Backhoe Service James W. Fowler CEMS, Inc. Ken Hood Construction Amount $ 68,071.07 88,985.50 98,052.45 146,868.00 This project will allow the Wastewater Treatment Plant to more efficiently and reliably handle summertime loadings at the plant. Currently, these increased loadings are handled by an improvised above ground pipe and pumping set up. In order to comply with summertime permit requirements, the current recirculation practice is absolutely necessary and a permanent reliable system is needed to accomplish it. The junction box and pipeline will provide that reliable system. There was $75,000 budgeted last fiscal year for this project. RR:Ig RECIRCUL.I.M l l'b MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager ~~ SUBJECT: Bid Award for Resurfacing DATE: August 18, 1992 Bids on City of Woodburn Bid No. 93-05 for the resurfacing of Princeton Road and portions of Vanderbeck Lane and King Way will be opened at 10:00 am on August 24, 1992. The results and a recommendation for award will be prepared for Council to consider after the bids have been opened and evaluated. RR:Ig PRZNCRE.SUR MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager j,~ ~ SUBJECT: Bid Award on Recirculation Project at the Wastewater Treatment Plant DATE: August 18, 1992 RECOMMENDATION: Award bid for recirculation project to the Iow bidder, Bob's Backhoe Service, for $68,071.07. (Note: The project is funded in the approved budget under account number 61-610-710.012.) BACKGROUND: Bids for City of Woodburn bid #93-04 for installation of a junction box and transmission line at the Wastewater Treatment Plant were opened at 10:00 am on August 12, 1992. Results were: Bidder Bob's Backhoe Service James W. Fowler CEMS, Inc. Ken Hood Construction Amount $ 68,071.07 88,985.50 98,052.45 146,868.00 This project will allow the Wastewater Treatment Plant to more efficiently and reliably handle summertime loadings at the plant. Currently, these increased loadings are handled by an improvised above ground pipe and pumping set up. In order to comply with summertime permit requirements, the current recirculation practice is absolutely necessary and a permanent reliable system is needed to accomplish it. The junction box and pipeline will provide that reliable system. There was $75,000 budgeted last fiscal year for this project. RR:Ig REC[RCUL.I414 CITY OF WOODBURN 280 Garfield Street · Woodburn, Oregon 97071 · 982-5252 MEMORANDUM lie TO: FROM: DATE: RE: Mayor and City Council through Chris Childs, City Administrator Linda Sprauer, Library Director~ August 19, 1992 Library Roof Repair The following companies are ones we contacted to inspect the roof and advise if repair or total replacement was indicated and to give an estimate for the work. Lloyd A. Weigel Construction Roofing Specialist 7877 Wheatland Rd. N. Keizer, OR 97303 393-2202 See Proposal, Attached Tom Blaylock Inc. 4657 Turner Road, SE Salem, OR 97309 982-7232 Scott inspected the roof on June 22nd. Indicated willingness to work on a time/materials basis. A promised formal proposal has not been received to date. Central Valley Roofing 4375 Turner Road, SE P.O. Box 12886 Salem, OR 97309 399-0738 Called, left messages No Response Dean E. Johnson dba: Key Construction 366 McLaughlin Drive Woodburn, OR 97071 982-6029 Called, left messages No Response Northwest Professional Roofing P.O. Box 7394 Salem, OR 585-7003 Called, left messages No Response As indicated, of the five, three didn't return the initial call, or respond to additional, follow-up calls. Scott, of Tom Blaylock Roofing was called on June llth and came to inspect the roof on June 22nd. He told me in a follow-up phone call that they would perform the repair work on a time and materials basis. In an additional follow-up call, on or about July 17th, I asked him to submit a proposal in writing, and Scott indicated he would, but nothing has been received to date. The only estimate and formal proposal was from Lloyd Weigel. I have attached his proposal to this memo and urge the formal acceptance of option #2 in the amount of $4,500. June !8, 1992 Linda Spraue~, Director 280 Garfield Liorary Woodburn, OR 97071 RE: PROPOSED ~ORK Dear Linda, On June 18, 1992, I inspected the Library Building located at 280 Garfield; Gene Hagen, the Maintenance man, was also present. During our meeting, { seated that the roof was in good condition, however it had been improperly i~%sta] led. [ have outlined the following steps to correct the situation. My ~ecommendations are as follows: 1. To repair existing metal 2. q'o instal ] rubberized stripping along ridges. ~. 1'o re-caulk ~oose panels. 4. Other repairs deemed necessary. These repairs w~ I I require approximate 1¥ 48 hours o~ labor' at a rate of $~7. 50 per hour. The cost for material wi appr. oxlmate]¥ $?Ot).t){3. ~['he total projecte~ amount should exceed $2, 4'7',.3. ir you have any ~urthe~ questions please call ou~' office. you., Lloyd A. Weigel Construction, Inc. LW/mv ILLOYD A. WEIGELI CONSTRUCTION INC. 7B77 WHEATLAND ROAD N. Ptlo~ ($03) 393-2202 ,,~ TO LLOYD A. WEIGEL CONSTRUCTION 7877 Wheatland Rd. N. KEIZER, OR 97303 (503) 393-2202 Page No. PROPOSAL Linda Sprauer, Director 280 Garfield Library Woodburn, OR 97071 PHONE JOB NAME I LOCATION DATE 280 Gartield Library Woodburn, OR 97071 JOB NUMBER JOB PHONE We hereby submit specifications and estimates for: OPTION #1--TIME AND LABOR ESTIMATE FOR METAL ROOF AREA ONLY l. To re-seaJ both sides of ridge with rubberized stripping. 2. To re-caulk and re-flash all necessary areas. To repair any damaged metal as necessary to insure no leaking. ~*WE PROJECT APPROXIMATELY 48 HOURS OF LABOR AT $37.50 HOUR PLUS $700.00 FOR MATERIAL. SHOULD WE MISS ANY LEAKS, WE WILL COME OUT AND REPAIR AT THE SAME RATE HOUR PLUS MATERIAL COSTS. -~-[~t~"> PER PER OPTION #2--FLAT RATE FOR METAL ROOF AREA ONLY **IF YOU UOULD LIKE A 5 YEAR NO LEAK GUARANTEE ON THE METAL ROOF ITSELF, WE WILL REPAIR THE ROOF AND WE WILL PROVIDE A 5 YEAR GUAP~NTEE. THE COST FOR MATERIAL, LABOR AND ANY METAL FATIGUE OCCLIRING DURING THE 5 YEAR PERIOD ARE ALL COVERED IN THE PRICE. TOTAL FOR OPTION #2 ONLY: $4,500.00 We Propose hereby to furnish material and labor -- complete in accordance with the above specifications, for the sum of: DEPEND I NG ON OPT I ON CHOSEN dollars ($ ). Payment to be made as fellows: Net 10 days after completion, 2% per month late charge. 24% annually. If payment Is not made, I agree to pay reasonable costs of collection, Includln8 affome~'s fe~. If suit or ~ion Is filed on this accoun[ afforney's fees should be set by the couP(s) In which the suit or action, Including any a;~al therein, is tried, heard, or decided. I hereby agr~ to the terms and conditions in this a~reement and acknowledge receipt LLOYD A, WE!GEL CONSTRUCTION / 7877 What!and Road N. ( ' r ~ Authorized KEIZER, L,,~EGON g7303 Signature All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Any alteration or deviation from above specifica- tions involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Worker's Compensation Insurance. Note: This proposal may be withdrawn by us if not accepted within THIRTY days. Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as ,~ec?ed. Payment will be made as outlined above. tDate v,~ . of Acceptance: Signature~%~) Signature~ IlY' MEMO TO: City Council through City Administrator FROM: Dean Morrison, Assistant City Engineer SUBJECT: Water Easement, Hardcastle Avenue DATE: August 19, 1992 RECOMMENDATION: It is recommended that the attached easement be accepted. BACKGROUND: The city is attempting to gain easements along the north right-of-way of Hardcastle between Corby and 99E for the purpose of installing a new water main. This is one easement in that proposed alignment. HRDCSTLE. CC WATER EASEMENT KNOW ALL MEN BY THESE PRESENTS, that HUMBERTO G. CASAS AND ELIZABETH C. CASAS, for the consideration of One Dollar ($1.00) and other .valuable eonsideratlons to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: The five feet North of and contiguous to the South property line of that parcel of land described in Reel 77 page 1118, Tax Account No. 42585-000, Marion County Deed Records and is situated in the Southwest 1/4 of Section 8, Township S South, Range I West, Willamette Meridian, Marion County, Oregon, said easement described as follows: Beginning at a point 20 feet North 3°30'East and 1562.88 feet South 86°30'East from the Southwest corner of the Donation Land Claim of Jackson Cooley No. SO, thence running South 86°30'East 82.5 feet, more or less, to the end; Five feet shall be for a permanent utility easement and S feet shall be for temporary construction purposes. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a water pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of Lugress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such water facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the Hght to use the premises for walkways, driveways, planting, and related purposes, and all water facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within a 45° projection upward from the bottom of the pipe. ;..,~ERTO G. ,~2%SAS STATE OF O 'PcEOON C'~x, ) ¢~ ~e,~,'o ) SS COUNTY OF MARION ) Onthisthe fr dayof ~c~ 1992, before me a Notary Public in and for the County and State personally appeared. ' to be the sa/ne person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. Before me: NOTARY PUBLI~ FOR OREGON MY CommissionExpires: ~~ : NOTARy PUSLI~.CALIFORN;A Cd-'rumba TO' CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: August 18, 1992 To: .~....__~~~yor~CCh & Council T~u~je ris/Childs, City Administrator ~_~Wright, Chief of Police ct: Package Store Change of Ownership, Liquor License 982-2345 Location: Woodburn AM/PM Mini Mart 2720 Newberg Highway, Woodburn, OR Licensee: Dale Baker & Tim Brown Applicant: O'Donnell Enterprises 386 Monmouth, Independence, OR Dean O'Donnell 838-4030 (h), 982 2726 (b) The Police Department has received an application and completed a background investigation for a change of ownership Package Store Liquor License. We have consulted various agencies, individuals and our records. Mr. O'Donnell was a previous owner of Westview Texaco, selling the business in July, 1991. The Police Department found no violations or discrepancies that would raise question or prohibit applicant from receiving the license for which he has applied. RECOMMENDATION: I would recommend the Council approve the Package Store License application for O'Donnell Enterprises and notify Oregon Liquor Control Commission of same. CC: O'Donnell Baker & Brown File II/,J CITY OF WOODBURN POLICE DEPARTMENT [EMOI AIN]IDUM 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: August 18, 1992 To: Mayor & Council Th~~:~is Childs, City Administrator ~/r~"~'~l~S u'bject~. L i q~ oWr rl ~ch~: s~ i i~ia~fs PAO lice 982-2345 Location: Yun Wah Chinese Restaurant 2288 Country Club Rd., Woodburn, OR Applicant: Yun Wah Corporation 2289 Country Club Rd., Woodburn, OR 981-3646 Individual Applicants: Mon Y. Quan & Siu W. Quan The Police Department has received an application and completed a background investigation for a Class A Liquor License at Yun Wah Corporation at 2288 Country Club Rd., Woodburn, OR. On Monday, August 17, I met with both applicants at my office. I brought to their attention ORS 471.295(5) that the premises had a history of serious and persistent problems. We discussed the primary problems of loud music and its effect on the immediate neighborhood. Both applicants were adamant that they wished to be "good neighbors". They are conducting extensive remodel work with the building owner and intend to change the entire atmosphere of the restaurant. The Quarts have reduced the size of the bar area, are adding a banquet room and adding windows to those areas that are hidden from view. During the course of the investigation we have contacted numerous agencies and individuals, finding nothing to prohibit the applicants from obtaining a license. RECOMMENDATION: In view of the previous problems of noise and loud music at the location I recommended to the applicants to have no live music for the license except for private parties, i.e. weddings, birthday parties and other singular occasions. I further recommend that all music cease by 12:00 midnight of the event. Both applicants agreed to the proposed license restrictions for the premises. Based upon the above I would recommend the Council approve the License application for Yun Wah Corporation. CC: Yun Wah Corporation File MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Director Site Plan Review -- Temporary Office August 20, 1992 At their August 13, 1992 meeting, the Woodburn Planning Commission approved the "temporary" placement of a 24 x 48' factory manufactured medical office. This will be allowed on site for no more than six months until their permanent office complex is constructed. SG:Ig Attachment: Staff Report OFCTEMP.CC STAFF REPORT SITE PLAN REVIEW A: APPLICANT: DeSantis, Hand & Klien, A Partnership B. LOCATION: Corner of Cascade Drive and Hwy 214 C. ZONE DESIGNATION: CO (Commercial Office) D. STATEMENT OF INTENT: "Construction of the final phase of "Cascade at 214" shall commence as soon as all permits are obtained. Phase II will increase the size of the existing building by approximately 3,400 square feet and will house an expansion of Woodburn Eye Clinic, Woodburn Medical Clinic (Silverton Hospital) and one other tenant. Silverton Hospital's medical services have expanded to where it needs additional space. However, the need for additional space is now and cannot wait for the completion of the building expansion. Therefore, it's necessary to place a temporary medical facility on the property so that medical treatment can be provided during construction, A 24 x 48 factory manufactured medical office will be placed on the Southeast corner of the property and will be removed once the expansion of the existing building is complete." See Attachments "A" and "B" E. STAFF COMMENTS: The property is zoned CO (Commercial Office) a medical clinic is a permitted outright use in this zone. However the applicant is requesting that '"[emporary" manufactured office be placed on this site. The Woodburn Zoning Ordinance does not identify 'temporary" office facilities. The Zoning Ordinance only addresses land uses.- The temporary manufactured office/clinic would be placed at the south easterly corner of the property. See Attachment B. In August 1989 the Planning Commission approved a Phase site plan for this property thereby allowing the expansion of this structure as tenants asked for additional office space. The first phase which was completed in 1990 contained 7175 square feet. The second phase will contain approximately 4308 square feet. 4. Water and sewer will be connected to the unit. 5. The parking spaces as approved in the 1989 site plan are sufficient to accommodate the expansion. FINDINGS: 2. 3. 4. 5. The applicant states the unit would be removed construction has been completed. RECOMMENDATION: , Staff recommends approval with the following conditions: 1. The property is zoned CO (Commercial Office District) Medical clinics are a permitted outright use in the CO District. The Zoning Ordinance does not identity '~emporary" office facility. The Zoning Ordinance does not distinguish whether an office can be a manufactured unit or uniform building code unit. at the time office The placement be for a six months from the date of placement or at the time the occupancy permit is issued, which ever comes first. Meet all Building, Electrical and Plumbing Codes. VICINITY MAr- N MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Director Walker Subdivision August 20, 1992 On August 13, 1992 the Woodburn Planning Commission approved the Walker Subdivision. This development consists of 27 lots located south of Wilson Street on the east side of Brown Street. See attached map. SG:lg Attachment ~ALKER STAFF REPORT SUBDIVISION #92-03 APPLICANT: ENGINEERING: LOCATION: REQUEST: ZONE DESIGNATION: BACKGROUND: FINDINGS: Joe E. Walker, Jr. and Lewis R. Walker Dave Trapp and Associates The property fronts on the east side of Brown Street south of Wilson Street. The Walker's intend to subdivide approximately 6 acres in to 28 lots which will be 7,000 square feet or grater in size in an RS zone. The Walker's request a variance concerning g the cul- de-sac length. The standards are 250 feet. Walker's are requesting 300 feet. The property is zoned RS (Residential Single Family) which requires lots to contain a minimum of 6,000 square feet. The six acre parcel presently contains two dwellings. It is understanding (hat the structure that is located on the proposed cul-de-sac will be demolished. The house fronting on Brown Street will remain. The subdivision will connect Warren Way with Brown Street. This will allow those residents residing in Meadow Park P.U.D. an alternative access into and out of their neighborhood. All the lots in this subdivision exceed the 6,000 square foot minimum. The RS zone designation is in conformance with the comprehensive plan map designation of single family development. Water, sewer and storm drain are available to the site. The cul-de-sac exceeds the 250 foot standard (see Variance Request #92-03). CONDITIONS FOR PRELIMINARY APPROVAL: PLANNING: 2. 3. 4. o Identify the setbacks on the existing dwellings and accessary structures on lot 3. Identify the "Large" trees that will remain after infrastructure improvements. Lot line sidewalks will be required. All infrastructure i.e. roads, curbs, and sidewalks shall be constructed, for each phase, prior to the sale of any dwelling in that phase. Subdivision standard call for a 50 foot radius in the cul-de-sac. The Fire Department is willing to accept a 48 foot cul-de-sac. Staff concurs. NOIIIO0¥ ~>~'1¥~ % % 3,00.000~1 3,00,000~1 .00'001 ~,00,000~ .O0'OOt W;,O0.O00~l MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator for Information Public Works Program Manager ~--~ ~ Paratransit Plan Compliance with the Americans with Disabilities Act August17,1992 Council approved the Paratransit Plan by resolution on October 14, 1991. This plan was required by passage of the Americans with Disabilities Act (ADA). The plan was then sent to Region X of the Federal Transit Administration (FTA) for their review. They have recently returned their comments with several specific actions that would be required to bring the City's plan into compliance. The review comments indicated 13 items that need to be corrected. A copy of the FTA evaluation of the paratransit plan is attached. All but one of the comments are minor and can be corrected during the annual revision of the plan which is currently underway and will be completed by Sept. 11, 1992. There is one comment that the City will not be able to comply with. This deals with the City practice of operations the paratransit van less days and hours that the fixed route service. The ADA required that paratransit be complementary. In order to be complementary the ADA states that paratransit service "shall be available throughout the same hours and days as the entity's fixed route service." The City cannot afford to provide and there is not a need for paratransit service from 9 am to 5 pm Monday through Friday. There are provisions in the ADA that if compliance with the service criteria, of which days and hours of service is one, creates an undue financial burden a waiver from compliance can be requested. Waiver's can be requested at the time the annual plan update is submitted. Since we are currently undergoing this update, a waiver request will be prepared and submitted with the revised plan. The revised plan will be submitted to council for approval at the September 28, 1992 meeting. A public hearing on the paratransit plan will also be held at that meeting. The completed waiver request will also be available for council review at that time. Failure to comply with ADA provisions could lead the loss of Federal public transportation assistance. From discussions with FTA personnel it appears that, in the City's situation, a waiver request would be favorably received. At this point the waiver request is the City's only practical option that will allow budgeted funds to be utilized effectively. EVALUATION OF ADA PARATRANSIT PLAN WOODBURN (OR) TRANSPORTATION SERVICES 1. Section 4 -- Proposed Complementary Service 'The City's Dial-A-Ride service more than adequately services the community's disabled and should be considered comparable as durrenfly structured" (page 18 of the plan). Based on this conclusion, Woodburn sees no need to change the paratransit service that it currently offers to meet the requirements of ADA. Nevertheless, Woodburn has not complied with a number of aspects of ADA, both in the provision of service and in the planning process. The plan presents the past year's Dial-A-Ride ridership, but does not present any estimates for potential ridership over a five-year period. Woodburn plans to maintain its paratransit schedule of two days per week, 9:30 a.m. to 4:00 p.m. -- less than its fixed route schedule of five days per week, 9:00 a.m. to 5:00 p.m. The plan should state that individuals may request a trip up to 14 days in advance. The Dial-A-Ride budget (page 19) should explain the basis for the annual increases in the operating and administrative expenses, as well as the reason for the FY1992-93 capital expense: The budget should also provide revenue sources for the 2. Eligibility Determination Process The plan does not provide any information regarding the specific criteria that Woodburn will use to determine paratransit eligibility; this is crucial, since the current service is open to "elderly and dlsabled patrons," without defining either of these categories. The eligibility application material must be available in accessible formats. The city must provide documentation to ADA certified registrants, as described in §37.125(e) of the regulations. The appeals process (page 20) does not comply with the "separation of functions" policy, as described in §37.125(g) of the regulations. Evaluation of ADA Paratransit Plan Woodburn (OR) Transportation Services 3. Section 6 -- Public Participation Process The plan does not indicate that it is available in accessible formats. The plan needs to document the efforts that the city has made to involve disabled individuals and others who may be affected by the plan in developing and commenting on the plan, e.g., mailings, newsletters, public service announcements, radio and newspaper advertisements, individual letters, transcripts or minutes of public meetings. · The plan should summarize the city's presentation that it made at the October 14 public hearing relating to its proposed paratransit services. The plan should set forth the ways in which individuals will have a chance for ongoing participation in the planning of paratransit services. 4. Section 8 -- Resolutions The plan must include a certification that the city conducted a survey of existing paratransit services. ' 2 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator for Information Public Works Program Manager ,~ One Way Traffic on Lawson Avenue August 18, 1992 As a part of the Wal-Mart development Lawson Avenue has been extended to the south and now forms a.'qTM intersection with Stacy Allison Way. Traffic studies done with current and proposed developments in the southeast quadrant of the interchange have agreed that Lawson Avenue should become a one way street with traffic moving to the south only. State Highway Division has also concurred with this proposed change. Since this changes traffic flow on the street a public hearing will be required before the change can be made. With the imminent opening of Wal-Mart and other development in the area this change in traffic flow needs to be considered. In the near future a public hearing date will be established so that the City Council may receive input from the concerned citizens. TO: FROM: SUBJECT: DATE: MEMO Public Works Director Julie Moore, C.E. Tech III Proposed DO NOT BLOCK INTERSECTION sign on Settlemier Ave. at Church St. August 19, 1992 RECOMMENDATION: It is recommended that a DO NOT BLOCK INTERSECTION sign be installed on the east side of Settlemier Ave. at Church Street, to prevent northbound traffic from stopping in the intersection and obstructing southbound traffic from turning left onto Church St. The sign is needed for traffic safety., because of the close proximity of Hwy. 214 and the short stacking distance to the traffic light. BACKGROUND: A request was made to have a DO NOT BLOCK INTERSECTION sign installed on Settlemier Ave. at Church St. for northbound traffic, as indicated on the attached map. Northbound traffic on Settlemier blocks this intersection while waiting for the traffic signal. Southbound traffic from Boones Ferry Rd. and Hwy. 214 is delayed from turning left onto Church St. and traffic stacks back into Hwy. 214. The Manual of Uniform Traffic Control Devices (MUTCD) states that these signs are used for the avoidance of traffic obstructions and to supplement traffic signal control. The distance between Church and Hwy. 214 is approximately 150 feet. The average daily traffic on Settlemier is 10,200. Therefore, to increase safety by avoiding northbound traffic from obstructing this intersection and allowing southbound traffic to turn left onto Church without backing up into the highway, it is recommended that a DO NOT BLOCK sign be installed on Settlemier Ave. at Church St. It is also recommended to stencil the words DO NOT BLOCK across both northbound lanes of Settlemier Ave. at Church St. DONOTBLK.SET O~UR~ l~es DO NOT BLOCK IIIT[I~$[[TIOII 0 A,/OT 0 0 0 0 0 0 0 o FIRST PRESBYTERIRH CHURCH 0 o ~ 0 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator for Information Public Works Program Manager ~ ~ Water Curtailment Planning Requirement August 19, 1992 The Oregon Water Resources Commission has ordered that various state agencies and political subdivisions prepare water curtailment plans. All water suppliers providing service to populations of 10,000 or more were included in the order. The City of Woodburn is included in this classification and a plan will have to be provided to the State by August 31, 1992. Following are the four required elements of the plan: (2) (3) (4) Describe the status of the Water System Assess benefits from water curtailment List conservation and curtailment measures currently in place Establish curtailment stages and corresponding curtailment activities The City has asked residents to be wise in their use of water. Groundwater supplies are currently in good shape although well levels are slightly lower than normal for this time of year. We anticipate that wells will return to normal levels during the winter. CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 982-2345 Ken Wright Chief of Police Date: August 13, 1992 To: /Mayor and Council ~ ?y Administrator 'StY~jject: Six Month OLCC Compliance Plan Review Three Woodburn businesses have compliance plans attached to their 1992 liquor licenses. They are Pub 99, the Raven Inn and Salvadore's Bakery. All three locations have had problems with drug sales, visibly intoxicated persons and disorderly premises. All three are in their second year of compliance plans. Attached are activity summaries for each of the businesses. I would only note that Pub 99 is the only business that may be in jeopardy. In April, 1992 the Pub was issued a violation notice of Permitting Disorderly Activities. In May, 1992, on three separate occasions, undercover agents of the Woodburn Police Department purchased illegal drugs from customers inside of the Pub. This has all been reviewed with the owner, Mr. Krieger. Both the Raven Inn and Salvadore's Bakery have significantly reduced activities and problems at their respective locations. Should you have any further questions, I or Lt. Null will be available. KLW/nje CC: Pub 99 Raven Inn Salvadore's Bakery OLCC, Salem File ..,,. ~. 1032 ~..,aGER: flAYMO ~, responded W ~ total o( 15 calls tot service ~ O~ERI~''~ -- o~tice DePa[~,, .... ~-~ to a total o~ 12 carts for service. . ..~o ~he WoodbUn' '~.~me~t respO~U 99. m u~ .... ThiS representS a 25~ increase in calls for service year 1992 Carts for serviCe are as ~ottowS: ~EN poLiCE 1 NO 92-1111 AssAULT HGUN 0 NO 92-3211 CArD CC ER 0 NO 92-3212 CAiD CC ER 0 NO 92-3066 CATE) CC FR 0 NO 92-564 E)ISTURB ARGBE 0 NO 92-2292 FIGHT I NO 92-2561 FUGiTiVE 1 NO 92-3803 L%Q oFFENSE 0 yES 92-697 suSP pERSON 1 NO 92-445 THEFT 0 yES 92-353 THEFT 1 NO 92-3']69 TRESPASS 0 NO 92-3546 TRESPASS 0 NO 92-3490 TRESPASS 0 92-2546 TRESSPASS 2 X ...._.-.f TOTALS 1.5 THE RAVEN INN: 262 N PACIFIC HW¥, WOODBURN OWNER/MANAGER: TINA WlLTSEY In the first six months of 1992 the Woodburn Police Department responded to a total of 21 call for service at the Raven Inn. In the first six months of 1991 the police department responded to a total of 22 calls for service. This represents a .05% decrease in calls for service year to date. 1992 calls for service are as follows. CR# TYPE OF CALL ARREST CITIZEN ARREST INITIATED BY OWNER CITIZEN POLICE 92-2206 ALLOW MIN PREM I NO 92-016 ACCIDENT 0 NO X 92-700 ALARM ACCIDENT 0 NO X 92-1540 ALARM FAULTY 0 NO X 92-1540 ALARM FAULTY 0 NO X 92-1719 ALARM FAULTY 0 NO X 92-1697 DETOX I NO 92-200 DISTURBANCE 0 NO X 92-934 FIGHT 0 NO 92-2205 FIGHT 0 NO 92-2114 FIGHT 0 NO 92-2204 HIT AND RUN 0 NO 92-2206 MIP I NO 92-220 SUSP ACTIVITY 0 NO X 92-1592 SUSP PERSON 0 NO 92-716 THEFT 0 NO X 92-2539 THEFT 0 NO 92-563 TRESPASS 0 NO X 92-238 TRESPASS/WARRANT I YES X 92-872 TRESPASS 0 NO X 92-2357 VANDALISM MV 0 NO X X X X X X X X X X TOTALS 21 4 I 11 9 1 405 N FIRST STREET, WOODBURN OWNER/MANAGER: SALVADOR LARIOS IN 1992 THERE WERE A TOTAL OF 00 C~?.?,S FOR SERVICE OF THE POLICE DEPARTMENT AT ROME PLATE MARKET. 1992 CAI/~S FOR SERVICE REPRESENTS A 00% DECREASE OVER 1991. 1992 CALLS FOR SERVICE ARE AS FOZJ~OWS: CR~ TYPE OF CAL~ ARREST CITIZEN ARREST INITIATED BY O~NER CITI ZEN POLICE 92-1736 CRIMINAL MISCHIEF 0 NO X 92-3233 CRIMINAL MISCHIEF 0 NO X 92-3233 CRIMINAL MISCHIEF 0 NO X 92-4410 CRIMINAL MISCHEIF 0 NO X 92-3?93 FIGHT 0 _ NO X 92-1339 FRAUD 0 NO X 92-2600 SUSP ACTIVITY 0 NO X 92-2644 SUSP MV 0 NO X 92-1680 SUSP PERSON 0 NO X 92-3882 SUSP PERSON 0 NO X 92-3751 TRESPASS 0 NO X 92-3370 TRESPASS I YES X 92-1535 TRESPASS 0 NO X / MEMO TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL CHRIS CHILDS, CITY ADMINISTRATOR AUGUST 18, 1992 ANTHONY J. CARAGOL v. CITY OF WOODBURN As indicated in the attached letters from the City's attorney who was hired by the insurance company, this case has been concluded in the City's favor. Former councilor Caragol sued the City to recover his attorney fees and costs incurred in the defense of Oregon Government Ethics Commission proceedings. Encl. LEHNER, MITCHELL, RODRIGUE5 8 SEAR.S ATTORNEYS AT LAW SUITE lOIS CROWN PLAZA ISOO e~. W. FIRST AVENUE PORTLAND, OREGON 97201 August 4, 1992 Mr. Jim Lash Vice Pre~dent Alexsi~/Risk Management 1500 ~.W. First Avenue Sui-~_e 900 Portland, OR 97201 ,/Re: Insured : Claimant : D/Loss : City of Woodburn Anthony Caragol February, 1987 Dear Mr. Lash: This will supplement my report of June 18. The time for filing a Petition for Review or Rehearing in this case has expired. I have therefore notified plaintiff's counsel that he should make arrangements to pay our cost bill. Other than collecting costs, there is nothing further to be done. I assume you will not want us to incur any additional legal expense in pursuing the costbill. Therefore I will now close my file. Thank you again for sending this interesting file to our office. Very truly yours, LEHNER, MITCHELL, RODRIGUES & SEARS Michael A. Lehner MAL: cak cc: /Mr. Michael Quinn Mr. Mark Rauch \work\478\l ash LEHNER, MITCHELL, RODRIGUES ~ SEARS ATTORN~'YS AT L.AW PORTLAND, OREGON 97201 June 18, 1992 Mr. Jim L~ Claims Manager Alexsi~Risk Management 1500/S.W. First Avenue Suite 900 9~tl~nd, OR 97201 Re: Insured : Claimant : D/Loss : City of Woodburn Anthony Caragol February, 1987 Dear Mr. Lash: This will supplement my report of June 10. I am pleased to report that the Court of Appeals acted quickly and has affirmed the Judgment in favor of City of Woodburn. Enclosed is a copy of the Court of Appeals notice indicating the Judgment was affirmed without opinion. I will file a Cost Bill with the Court and a Judgment will ultimately be entered awarding our costs. Theoretically, the plaintiff could file a Petition for Review with the Oregon Supreme Court and he has thirty-five days within which to file such a Petition. Therefore, we cannot yet close our file. I suggest you diary the file forty-five days ahead and by then we will know whether or not a Petition has been filed. Very truly yours, LEHNER, MITCHELL, RODRIGUES & SEARS Michael A. Lehner MAL: cak cc: ~Mr. Michael Quinn Mr. Mark Rauch \work\478\l ash STAFF REPORT TO: Mayor and City Council THRU://~ Chris Childs, City Administrator FROM: ~/ Nevin Holly, Director Recreation and Parks SUBJECT: Rotary Little League Fields/Centennial Park DATE: August 19, 1992 The Woodbum Rotary Club adopted as it's key project for 1992/1993 the completion of one, or possibly two youth ball fields which am identified in Centennial Park's Master Plan. This is exciting in that this is the first service club to actively commit to assist with the funding of Centennial Park. The majority of the funds from this year's Rotary Rose Sale have been committed to this project. The Rotary Club is in the process of developing two other fund raising projects which include a vacation raffle. With the City Council commitment of 20% of Park SDC Funds and community participation such as the Woodbum Rotary Club is displaying, I am sure completion of Centennial Park will become a reality. NH:swp MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Department Special Conditions to meet Fire Life Safety Standards for Smucker's August 21, 1992 The City of Woodburn's Building Department, the Fire District and Marion County Building Departments Fire life and Safety Section have concluded that Smucker's can build a drumdryer structure consisting of 16,000 sq. ft. processing structure on their property if the following conditions are met. The entire structure be sprinklered. The building be constructed with fire resistant materials. That a joint setback easement of 20 feet where no other structures can be built be recorded between Smucker's and their adjoining neighbor Americold. That Smucker's and Americold remove the existing easement that intrudes into Smucker's building area. The above conditions are established to allow Smucker's to build their storage facility while meeting modified Fire Life Safety issues. It should be noted this decision to allow Smucker's to build this structure places the Americold building setback in non compliance. However, since both structures are sprinklered Marion County Building, Woodburn Fire District and City Staff are in agreement that adequate Fire Life Safety measures have been taken and a building permit should be issued if Council has no objection. MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Randy Scott, C.E. Tech III, through Public works DirectoL~ ,~, Contract Award for Princeton Road Street Improvements August 24, 1992 RECOMMENDATION: It is recommended the Woodburn City Council award a contract in the amount of $94,576.00 to the Iow bidder, North Santiam Paving, for the improvements of Princeton Road. Note: It is proposed the following budgeted funding source be used to accomplish this project: Street CIP Fund 63-630-722.030 ~94,576 BACKGROUND: The following bids were received by the city on August 24, 1992: Bidder 1. North Santiam Paving 2. Roy L. Houck Construction Co. 3. Eagle Eisner, Inc. 4. D & D Paving Amount 94.576.00 98,156.30 99,170.75 15,296.00 The engineer's estimate for the project was $95,694.00. The Iow bid is within 1.0% of the engineer's estimate. Therefore, it is being recommended that the city council award the contract to the low bidder in the amount of $94,576.00. RS:Ig PRINCTN.CC CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: August 21, 1992 To' Mayor & Council Thru: s~'. Childs, City Administrator Wright, Chief of Police ~ Street Closure - Use of Sound Amplification 982-2345 On August 20, 1992 I was notified of a request for street closures and use of sound amplification equipment by Mr. Larry Kleinman, Pineros y Campesinos Unidos del Noroeste. PCUN will be sponsoring a rally much as they did in August of 1988. PCUN is requesting the blocking off of the Downtown Parking Lot, closure of West Hayes Street between Front and First Streets and closure of First Street between West Hayes and Garfield Streets. As required by ORD. 1900 Sect. 3 (5) permission may be granted by City Council to operate a sound amplification device. ORD. 1527 Sect. 4 (§) allows the City Administrator to temporarily close streets. CONSIDERATIONS: The closure of streets will need to have the assistance of the Public Works Department to provide proper barricades, the construction and removal of same· 2. Additional Police Officers assigned to address traffic and crowd control. Notification of Woodburn Fire District, Woodburn Ambulance, Marion County Sheriff and Oregon State Police of through-street closures and to identify alternative routes. As stated in letter of request, approval of effected businesses of street and parking-lot closures. 5. Overtime costs for Police and Public Works personnel. As stated by request, a similar such rally occurred in August, 1988 with no adverse incidents. RECOMMENDATION: To approve accompanying request only if there are no objections by the effected businesses. This information to be provided to the city in writing no later than September 10, 1992. That the City Council should provide that such future events may need to reimburse city expenses. KLW/nje CC: Public Works - Streets PCUN Patrol Division File Noroesi Pineros y Campesinos Unidos del Northwest Treeplanters and Farmworkers United August 20, 1992 REC'D Presidente: MI". Ken Wright AU6 2 1992 Cipriano Fen'el Chief of Police ~ ~;,:, ~ S U~i ;4 Vice-Presidente: City of Woodburn POLICE DEPT. Ramon ~irez 270 Montgomery St. Woodburn, Oregon 97071 Secretario/Tesorero: Larry Kleinman Re: Request for Public Use of Amplified Sound System, City Managed Property and Temporary Closure of Public Streets Dear Chief Wright, We request the City's permission for our organization to use the parking lot bounded by Garfield, First and Hayes Street in downtown on Sunday, September 13th from about 2:00 to 7:00 PM. We intend to organize a public rally in conjunction with our campaigns to seek better working and living conditions for area farmworkers. We further request permission to used a public address system during those hours. As a safety precaution, we also request that the City temporarily close West Hayes Street between Front and First, and First Street between Garfield and Hayes. This closure would only be in effect for about two hours, i.e., during the actual program when thc largest audience may gather. We would specify an exact time period to you in advance of thc 13th. We would also forego the street closure altogether if the crowd size does not merit it. As you may recall, we maCea similar request in August, 1988, and conducted a similar rally, all without incident. As we do for all organization events, we would organize and provide sufficient security (for crowd control). We would also provide portable toilet facilities at the site. We are presenting this request to the Downtown Association, seeking their permission as well. We hope that they can act favorably on it by the Council meeting this coming Monday. I will attend that Council meeting to answer any questions, but please do not hesitate to contact me before then, if necessary. Sincerely yours, Secretary-Treasurer ® ~ ~5-c