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Minutes - 08/24/1992 _. - COUNCIL MEETING MINUTES August 24, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 24,1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0008 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Finance Director Gritta, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant 0020 MINUTES. JENNINGS/FIGLEY... approve the Council minutes of August 10, 1992; accept the Planning Commission minutes of August 13, 1992, the Park Board minutes of August 10, 1992, and the Library Board minutes of July 29, 1992. The motion passed unanimously. 0029 Mayor Kyser advised the Council that the executive session listed under item 10 of the agenda has been canceled since the staff is still working diligently to draft an agreement that would meet the approval of the State. If necessary, a special meeting will be called later this week on this issue. 0052 FRIENDS OF THE PARK AWARD - RECIPIENT: JILL HARVEY. Presentation of the award was made by Park Board Chairman Larry Watson. Jill Harvey, who has served as the City's RSVP Director since 1984, was honored for her dedicated service to the community. Over the years, she coordinated many projects to help the needy. She encouraged senior citizens to volunteer their time to accomplish the task and the community responded through donations of funds and materials. Page 1 - Council Meeting Minutes, August 24, 1992 ~ - --.. COUNCIL MEETING MINUTES August 24, 1992 TAPE READING Due to illness, Jill Harvey was unable to attend the meeting, however, her husband, Silas Harvey, accepted the award on her behalf. 0223 WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley invited the public to assist the committee in picking up trash in the downtown area on Thursday, August 27th. In return, the committee would give participants ice cream for their work and a Disney movie would be shown for the kids. 0253 COUNCIL BILL 1414 - RESOLUTION DIRECTING INSTALLATION OF STOP SIGNS ON STACY ALLISON WAY. LAWSON AVENUE. AND WEST HAYES STREET. Council Bill 1414 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1414 passed unanimously. Mayor Kyser declared the bill duly passed. 0290 COUNCIL BILL 1415 - ORDINANCE CALLING FOR A CITY TAX BASE ELECTION. Councilor Hagenauer introduced Council Bill 1415. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Administrator Childs reviewed his memo to the Council which provided background information on the proposed tax base and outlined prior Budget Committee concepts which were used to arrive at the proposed figure. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1415 duly passed with the emergency clause. 0502 CONTRACT AWARD - WASTEWATER RECIRCULATION PROJECT. As stated in the staff memo, the installation of the junction box and transmission line is required to meet summertime permit requirements. The next permit hearing is scheduled for September 24, 1992, at which time a new permit will be issued with more stringent requirements for future years. Bids were received from the following contractors: Bob's Backhoe Service, $68,071.07; James W. Fowler, $88,985.50; CEMS, Inc., $98,052.45; and Ken Hood Construction, $146,868.00. Director Tiwari stated that the low bidder had made a $6,000 error in his calculations, however, he has decided to accept the bid at the amount he had submitted. JENNINGS/FIGLEy.... accept the low bid from Bob's Backhoe Service in the amount of $68,071.07. The motion passed unanimously. Page 2 - Council Meeting Minutes, August 24, 1992 .. - "- COUNCil MEETING MINUTES August 24, 1992 TAPE READING 0592 CONTRACT AWARD - STREET RESURFACING PROJECTS. Bids were received from the following contractors for the resurfacing of Princeton Road and portions of Vanderbeck Lane and King Way: North Santiam Paving, $94,576.00; Roy L. Houck Construction Co., $98,156.30; Eagle Elsner, Inc. $99,170.75; and D & D Paving $115,296.00. JENNINGS/FIGLEy.... accept the low bid from North Santiam Paving in the amount of $94,576.00. The motion passed unanimously. 0648 CONTRACT AWARD - ROOF REPAIR AT THE liBRARY. Library Director Sprauer stated that she had contacted five potential contractors and only one contractor responded by submitting a bid for the repair of the existing roof. Options currently available to the City would be to repair the existing roof at a cost of $2,500 with no warranty, or $4,500 with a 5 year guarantee. JENNINGS/FIGLEy.... accept option 2 submitted by Lloyd Weigel Construction for the repair of the roof at a cost of $4,500 with a 5 year guarantee. The motion passed unanimously. 0739 WATER EASEMENT - HARDCASTLE AVENUE. The staff recommended the acceptance of a waterline easement from Humberto and Elizabeth Casas as part of the Hardcastle water main improvement project. JENNINGS/FIGLEy.... accept the easement from Humberto and Elizabeth Casas as recommended by staff. The motion passed unanimously. 0750 OlCC PACKAGE STORE LICENSE - WOODBURN AM/PM MINI MART. Chief Wright recommended the approval of a change in ownership license submitted by O'Donnell Enterprises. JENNINGS/FIGLEY... accept the recommendation and grant the liquor license to the applicant. The motion passed unanimously. 0760 OlCC CLASS A LIQUOR LICENSE REQUEST - YUN WAH CHINESE RESTAURANT. Chief Wright recommended the approval of the Class A liquor license to the applicant, Yun Wah Corporation, with the condition that there be no live music except for private parties, and that the music would cease by 12:00 midnight. JENNINGS/SIFUENTEZ.... accept the Police Chief's recommendation and grant the liquor license to Yun Wah Corporation with the restriction that there be no live music except for private parties, Le. weddings, birthday parties, and other singular occasions. In addition, all music cease by 12:00 midnight of the event. The motion passed unanimously. Page 3 - Council Meeting Minutes, August 24, 1992 '" --.."., -. COUNCIL MEETING MINUTES August 24, 1992 TAPE READING .o..a2.5. Monique Wetten, 235 W. Clackamas CI, questioned the procedure for Council review of site plans and fulfillment of conditions imposed by the Planning Commission prior to completion of the development. Community Development Director Goeckritz stated that the Commission had imposed certain conditions on the developers of Wal-Mart, however, those conditions did not need to be met until future development occurs by adjacent property owners. Ms. Wetten stated that she felt the sidewalks should be installed immediately rather than waiting for the vacant land adjacent to Wal-Mart to develop. She also stated that the waste collection containers at the Wal-Mart store were not located in the place so designated by the Planning Commission. Mayor Kyser suggested that she make an appointment with the City Attorney to further discuss her concerns and review the Planning Commission and City Council process. Director Goeckritz stated that the collection containers are located on the north side of the building behind barriers as required by the Commission. 1066 REQUEST FOR STREET CLOSURE AND USE OF SOUND EQUIPMENT - PCUN RALL Y. A request was made by Larry Kleinman representing Pineros y Campesinos Unidos del Noroeste (PCUN) for permission to close portions of First, Garfield, and West Hayes Street in the downtown area, and to close the downtown parking lot, for the purpose of holding a public rally on September 13th between 2:00 pm and 7:00 pm. The organization also requested the use of a public address system during the hours of the rally. JENNINGS/SIFUENTEZ.... accept the Police Chief's recommendation to approve the request only if there are no objections from the affected businesses with this information being provided to the City no later than September 10th, and that in the future, the City Council should provide that such events may need to reimburse city expenses. The motion passed unanimously. 1143 EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1 )(h) to discuss potential litigation concerning real property adjacent to city right-of-way located near the Wal-Mart project. The motion passed unanimously. The meeting adjourned to executive session at 7:39 p.m. and reconvened at 8:05 p.m.. Page 4 - Council Meeting Minutes, August 24, 1992 ~ - -. COUNCIL MEETING MINUTES August 24, 1992 TAPE READING 1155 FIGLEY/HAGENAUER... Public Works Director be directed to proceed with the tree root care, sidewalk and retaining wall construction as previously approved by the Council. The motion passed unanimously. 1184 In regards to the proposed one-way traffic on Lawson Avenue, a public hearing will be held in the near future to discuss the proposal. 1202 Public Works Director Tiwari requested a clarification of the motion regarding curb construction versus a retaining wall. He stated that he had previously recommended a 9 II -1 2 II curb construction with backfill to provide a gentle slope towards the sidewalk. It was the consensus of a majority of the Council to allow the curb construction. Councilor Jennings stated that he would change his vote to an abstention since he was under the impression that a retaining wall would be constructed. 1324 Councilor Sifuentez questioned the City's water supply. Director Tiwari stated that residents have tried to conserve water and that the water level is in good shape. However, we may experience a slightly lower level of water next year due to the drought conditions. 1362 Councilor Steen questioned the status of the vacant building located at 573 N. Front Street. Community Development Director Goeckritz stated that the City has received the engineering plans for the building renovation but we are still waiting for the exterior construction plans. Once those plans are received, the Downtown Association will review the design for conformity to the existing structures. 1455 Councilor Hagenauer questioned the status of a house on N. Front Street which was considered a health and fire hazard. Director Goeckritz stated that the owner was going to rehabilitate the house, then decided to have it burned down. Instead, the house was used for temporary housing and the building was then red tagged toward condemnation. Now, however, the property has since been sold and potential litigation is pending. 1536 Councilor Figley expressed concern regarding truck traffic on 1) Oregon Way and Cascade Drive and 2) the design element for truck traffic on Lawson Ave. and Evergreen Road. Director Tiwari stated that PGE will be moving the utility pole at the Evergreen Rd./Highway 214 intersection in order to widen the roadway and provide a greater turning radius for trucks. Page 5 - Council Meeting Minutes, August 24, 1992 - - - COUNCIL MEETING MINUTES August 24, 1992 TAPE READING In regards to trucks in residential areas, the City does have a truck ordinance which would prohibit trucks on residential streets. The ordinance is enforceable by the Police Department. A staff report and map will be included in the next agenda packet for the Council's information. 1790 Councilor Sifuentez expressed her appreciation to the Rotary Club for their intent to complete one or two little league ballfields in Centennial Park next year. Councilor Jennings stated that the Freedom Train and Old Engine 50 will be going through Woodburn on Tuesday, August 25th, between 8:00 a.m. and 9:00 a.m.. Mayor Kyser stated that he had attended a Willowbrook/Senecal Estates neighborhood picnic on Saturday, August 23rd. In attendance at the picnic was a representative of the Factory Outlet Mall who provided the residents with information on the proposed development and proposed traffic flow. 1945 ADJOURNMENT. The meeting adjourned at 8:29 p.m.. APPROVED ~~E~ ~. ATTEST f}J~ ~f- Mary Te nant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, August 24, 1992 m