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Agenda - 07/27/19921. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL MINUTES A. City Council minutes of July 13, 1992 executive session and regular meeting; July 21, 1992 executive session and regular meeting. APPOINTMENTS AND ANNOUNCEMENTS ANNOUNCEMENTS A. Contribution to city clean-up week by Marion County Solid Waste Management. PROCLAMATIONS B. National Night Out 1992, August 4th. APPOINTMENTS A. Alma Grijalva to the Woodburn Planning Commission, term expiring 12/93. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written o 9. 10. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS TABLED BUSINESS GENERAL BUSINESS A. Council Bill No. 1406 - Resolution authorizing volunteer program agreement. Page I - Agenda, Woodburn City Council, July 27,. 1992. 3A 4A 4B 10A B. Council Bill No. 1407 - Resolution authorizing agreement with state police for gang enforcement services. 10B C. Council Bill No. 1408 - Resolution approving interdeparmental borrowing of funds for FY 92-93. 10C D. Council Bill No. 1409 - Resolution authorizing City membership in City/County Insurance Services Trust for workers' compensation group. 10D E. Council Bill No. 1410 - Resolution establishing 199'2-93 non-union employee compensation. F. Request by Police Chief for authority to close streets on August 4, 1992 in connection with National Night Out. G. Bid award for horizontal boring machine. West Hayes Street Mitigation Issues 1) Acknowledgement of Task Force Workshop Minutes & recommendations. 2) Further action on above and/or direction to staff. I. Acknowledgement of cable television franchise application by North Willamette Telecom. J. Acceptance of storm drain easements. 10E 10F 10G 1OH 101 10J 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. Six-Month Criminal Activity Report - Police Department. 16. 17. EXECUTIVE SESSION A. Specifically to discuss potential litigation concerning real property adjacent to a city right-of-way located near the Wal-Mart project. Authority: ORS 192.660(1)(h) MAYOR AND COUNCIL REPORTS 15A 18. ADJOURNMENT Page 2 - Agenda, Woodburn City Council, July 27, 1992. Executive Session COUNCIL MEETING MINUTES July 13, 1992 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY'OF MARION, STATE OF OREGON, JULY 13, 1992. CONVENED. The Council met in executive session at 7:08 p.m. with Mayor Kyser presiding. ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, Police Chief Wright, City Attorney Shields, Finance Director Gritta. Labor Consultant: Don Scott, Scott & Associates The Council met under the authority of ORS 192.660 (1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. Brief discussion was held regarding a tentative agreement with the Woodburn Police Association. ADJOURNMENT. The executive session adjourned at 7:13 p.m.. APPROVED FRED W. KYSER, MAYOR A'I~'EST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, July 13, 1992 COUNCIL MEETING MINUTES July 13, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 13, 1992. 0OO3 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0008 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Finance Director Gritta OO3O 0036 MINUTES. JENNINGS/FIGLEY .... approve the Council minutes of June 22, June 29, and July 1, 1992; accept the Planning Commission minutes of June 25, 1992, the Recreation and Park Board minutes of June 18, 1992, and the Library Board minutes of June 24, 1992. The motion passed unanimously. ANNOUNCEMENTS. A Council/Hayes Street Task Force workshop has been scheduled for July 20, 1992, 7:00 p.m., to further discuss the Hayes Street traffic issue. A Cable TV Advisory Committee meeting will be held on Tuesday, July 14, 1992, 6:30 p.m., in the City Hall Council Chambers. OO56 WOODBURN COMEBACK CAMPAIGN. On behalf of the Comeback Campaign, Councilor Figley expressed her thanks to the numerous businesses for their donations and to the individuals who volunteered their time in making the July 4th celebration an enjoyable day/evening for citizens within the community. Page I - Council Meeting Minutes, July 13, 1992 COUNCIL MEETING MINUTES July 13, 1992 TAPE READING 0095 EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session under the authority of ORS 192.660 (1)(d). The motion passed unanimously. Following the executive session, the Council reconvened the meeting. 0101 COUNCIL BILL 1402 - RESOLUTION AUTHORIZING RATIFICATION OF POLICE 0154 0178 0265 ASSOCIATION CONTRACT. Council Bill 1402 was introduced by Figley. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared the bill duly passed. COUNCIL BILL 1403 - RESOLUTION AUTHORIZING AMENDMENT TO LICENSE AGREEMENT WITH GTE MOBILNET. Council Bill 1403 was introduced by Figley. Finance Director Gritta read the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1403 passed unanimously. The Mayor declared the bill duly passed. COUNCIL BILL 1404 - ORDINANCE GRANTING TEMPORARY 30 DAY EXTENSION OF THE NORTHLAND CABLE TV FRANCHISE. Councilor Figley introduced Council Bill 1404. The two readings of the bill were read by title only since there were no objections from the Council. Administrator Childs stated that the Advisory Committee is still negotiating with Northland (~able TV for the renewal of the franchise ordinance which expires July 20, 1992. The extension of the franchise will provide uninterrupted service to customers of Northland Cable. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1404 duly passed. COUNCIL BILL 1405 - RESOLUTION AUTHORIZING COMPUTER SOFTVVARE MAINTENANCE AGREEMENT WITH TERRY RICHARDSON. Council Bill 1405 was introduced by Councilor Figley. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1405 duly passed. Page 2 - Council Meeting Minutes, July 13, 1992 TAPE READING 0313 0646 O699 COUNCIL MEETING MINUTES July 13, 1992 ACCEPTANCE OF LAND TO BE DESIGNATED AS OPEN SPACE - CAM SUBDIVISION. Park Director Holly reviewed the staff report along with the Park Board's recommendation to accept Lots 41 and 42 of the proposed Cam Subdivision as dedicated land for the purpose of wetland preservation. In addition, the developer would still pay the full Park System Development charges in addition to the donation of land. Director Holly stated that concerned residents of the Meadow Park subdivision and the Meadow Park Homeowners Assoc. have expressed a desire for the City to assume ownership of the Lots. Community Development Director Goeckritz also stated that if the property is accepted, the Council may have to make an exception to the mowing requirements in order to preserve the wetland and still provide for a firebreak strip. Following some discussion by the Council on this issue, JENNINGS/FIGLEY... accept Lots 41 and 42 of the Cam Subdivision and authorize staff to draft the necessary documents. The motion passed unanimously. ACCEPTANCE OF EASEMENT TO REPLACE AN EXISTING EASEMENT- 1040 WILSON STREET. Public Works Director Tiwari reviewed the staff's recommendation to accept a 10 foot easement along the northerly property line of 1040 Wilson Street to replace a 10 foot easement along the easterly property line. JENNINGS/FIGLEY... accept the easement from Terry and Joan Garren as recommended by staff. The motion passed unanimously. CLAIMS FOR THE MONTH OF JUNE 1992. SIFUENTEZ/GALVIN... voucher checks #14945 through #15337 be approved for the month of June 1992. The motion passed unanimously. STAFF REPORTS. Included in the agenda packet were the following staff reports: 1) Official special election results on the June 30th operating levy; 2) Planning Commission review and approval, with several conditions, of the Hazelnut Planned Unit Development; 3) Public Works project update; 4) Building Activity report for June 1992; and 5) Code Enforcement report for June 1992. Page 3 - Council Meeting Minutes, July 13, 1992 TAPE READING 0740 0806 0815 O933 1026 1138 COUNCIL MEETING MINUTES July 13,1992 WATER USE STATUS REPORT. Public Works Director Tiwari stated that water should be used by residents wisely and outdoor watering should not be done between 4:00 p.m. and 10:00 p.m. since that is the more critical time period in conserving water. Councilor Sifuentez expressed her thanks to the individuals who participated in the Fourth of July activities and to those who made it happen. Councilor Steen questioned the status of the building under reconstruction on North Front Street and expressed concern as to how dangerous the building is in its present condition. Community Development Director Goeckritz stated that the Building Inspector is requiring the property owner to provide an engineer's report which outlines the types of materials to be used in reconstructing the building. The City has not received the report as of this date and there are no time limits placed on the property owner to provide the engineering report. Any new improvements would require a similar architectural style and is subject to review by the Downtown Association. Councilor Figley requested a status report from the Park Director on the swimming pool usage and condition of the pool. Director Holly reviewed the pool schedule which includes lessons and open swims. In regards to the condition of the pool, some additional cracks have been found and water loss is greater. He has been in contact with a pool consultant who will assess the pool's condition after the pool has been closed for the summer. Councilor Jennings stated that he had attended a Hayes Street committee meeting at the Club House last week and he feels that the workshop will produce a favorable result in addressing the concerns of the local residents. Mayor Kyser expressed his appreciation to Lt. Eubank in coordinating the July 4th activities. In addition, the fireworks display was spectacular and enjoyed by thousands of local residents. Page 4 - Council Meeting Minutes, July 13, 1992 COUNCIL MEETING MINUTES July 13, 1992 TAPE READIN(~ 1160 ADJOURNMENT. The meeting adjourned at 7:50 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, July 13, 1992 Executive Session SPECIAL COUNCIL MEETING MINUTES July 21, 1992 DATE. CONFERENCE ROOM, CITY HALL, CI'I'Y OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 21, 1992. CONVENED. The Council met in executive session at 7:04 p.m. with Mayor Kyser presiding. ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, CE Technician III Randy Scott, City Recorder Tennant. The Council met under the authority of ORS 192.660(1)(h) with persons designated by the governing body to consult with legal counsel with regard to current litigation or litigation likely to be filed. The staff provided the Council with an status report on the situation regarding potential litigation concerning real property located adjacent to City right-of-way on the northerly boundary of Barclay Square Apartments near the Wal-Mart project. Following some discussion on this issue, the Council adjourned the session at 7:45 p.m. for the purpose of reconvening the special session to view the site. At 8:28 p.m., the Council reconvened the executive session under the authority of ORS 192.660(1)(h). Further discussions were held regarding the property adjacent to the City's right-of-way. ADJOURNMENT. The executive session adjourned at 9:14 p.m.. ATTEST Mary Tennant, Recorder City of Woodburn, Oregon APPROVED FRED W. KYSER, MAYOR Page 1 - Executive Session, Special Council Meeting Minutes, July 21, 1992 TAPE READING 0001 O003 0010 OO24 0067 0070 SPECIAL COUNCIL MEETING MINUTES July 21, 1992 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 21, 1992. CONVENED. The Council met in a special meeting at 7:00 p.m. with Mayor Kyser presiding. ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, CE Technician III Scott, City Recorder Tennant. For the Council record, City Attorney Shields acknowledged receipt of a letter dated July 21, 1992 from Attorney Robert Engle who represents Barclay Square Associates. EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session under the authority of ORS 192.660(1)(h) t(~ consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The meeting adjourned to executive session at 7:04 p.m. and reconvened the special meeting at 7:46 p.m.. The Mayor then recessed the special meeting for the purpose of allowing the Councilors to view the site which is located along the northerly boundary of Stacy Allison Way. Following the site visit, the meeting reconvened at 8:26 p.m.. Page 1 - Special Council Meeting Minutes, July 21, 1992 SPECIAL COUNCIL MEETING MINUTES July 21, 1992 TAPE READING O086 JENNINGS/FIGLEY .... adjourn to executive session under the authority of ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The Council adjourned to executive session at 8:27 p.m. and reconvened the special meeting at 9:15 p.m.. .0105 STEEN/JENNINGS .... a meeting be scheduled as soon as possible between the Mayor, City Administrator, City Attorney, Public Works Director, Roger Midura and/or his representative, a representative from Wal-Mart, and Warde Hershberger and/or his representative. The motion passed unanimously. 0137 ADJOURNMENT. The meeting adjourned at 9:17 p.m.. Approved Fred W. Kyser, Mayor Attest Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page 2 - Special Council Meeting Minutes, July 21, 1992 0 Z~ 0 c~ 0 CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 PROCLAMATION NATIONAL NIGHT OUT 1992 WHEREAS, the National Association of Town Watch is sponsoring a unique, nationwide crime and drug prevention program on August 4, 1992 called "National Night Out"; and WHEREAS, the "9th Annual National Night Out" provides a unique opportunity for the City of Woodburn to join forces with thousands of other communities across the country in promoting cooperative police-community crime and drug prevention efforts; and WHEREAS, it is essential that all citizens of the City of Woodburn be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime and drug abuse in Woodburn; and WHEREAS, police community partnerships and neighborhood safety and awareness cooperation are important themes of the "National Night Out" program; NOW, THEREFORE, I, MAYOR FRED KYSER, do hereby call upon all citizens of Woodburn to join the Woodburn Police Department and the National Association of Town Watch in supporting the "gth Annual National Night Out" Tuesday, August 4, 1992. FURTHER, LET IT BE RESOLVED THAT, I, MAYOR FRED KYSER, do hereby proclaim Tuesday, August 4, 1992 as "NATIONAL NIGHT OUT" in the City of Woodburn and caused the seal of the City of Woodburn to be affixed this 21st day of July, 1992. FRED KYSER,,~YOR COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE oF OREGON DEPARTMENT OF HUMAN RESOURCES FOR VOLUNTEER PLACEMENT. WHEREAS, the State of Oregon, Department of Human Resources maintains a volunteer placement program, and WHEREAS, this program would be beneficial to both the Department of Human Resources and the City of Woodburn, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: SECTION 1. That the Mayor is authorized to execute, on behalf of the City, the agreement with the State of Oregon, Department of Human Resources for volunteer placement. Approved as to form..~-) ~'~ ~ ~ City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the May(~r Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. AGREEMENT DEPARTMENT OF HUMAN RESOURCES VOLUNTEER PROGRAM As of June 1, 1992, the Marion County Branch of the State of Oregon, Department of Human Resources (DHR) Volunteer Program is participating in the state and federal mandated Welfare Reform Program. The DHR Volunteer Program will be coordinating meaningful volunteer work experience for "job-focused" clients. These will be designated clients of the State of Oregon Adult & Family Services Division who are active in the JOBS Program. A. PARTIES This agreement is between the State of Oregon (State), and the City of Woodburn, an Oregon municipal corporation, (City). B. TERM OF AGREEMENT The term of this agreement shall be from June 1, 1992 through October 1, 1992. This agreement is effective once both parties have mutually agreed upon the terms as written and the agreement is signed and dated. Volunteer placement may occur at any time during the course of the contract. C. PURPOSE OF AGREEMENT The purpose of this agreement is to provide a volunteer work site that will give meaningful and applicable work experience to a DHR Volunteer Welfare Reform client. D. STATEMENT OF WORK 1. Prior to plac~rnent, City shall provide the Volunteer Program Supervisor with a list of duties to be performed by the volunteer. The duties shall be based on job requirements for an entry level position within the agency. The volunteer shall not replace a paid position currently established with the agency. Once the position description is written, changes in job duties shall be reported to the Volunteer Program Supervisor and a new position description shall be written and presented to the volunteer. PAGE 1 - AGREEMENT 2. This agreement establishes that the supervisor for the volunteer shall be required to: (a) Establish the goal oriented work plan with timelines in agreement with the Volunteer Program Supervisor and the Volunteer; (b) Provide a performance evaluation as a work tool to the volunteer every two weeks. A copy of the evaluation shall be sent to the Volunteer Program Supervisor and a copy shall be given to the volunteer. 3. Prior to placement, the client volunteer shall be provided a professional interview, as part of the work experience. This interview shall be conducted by the proposed supervisor, or department head, of the work site to which the volunteer is referred. If the interview indicates a noncompatible match, City is not required to utilize that particular volunteer at the agency work site. 4. Deficiencies in the work performed by the volunteer shall be handled by the work site supervisor with the use of the performance evaluation and work plan. Deficiencies will be reported to the Volunteer Program Supervisor in a timely manner. 5. Time reports shall be the responsibility of the volunteer but shall be signed by the work site supervisor to verify the hours worked. These shall be submitted to the Volunteer Program Supervisor after the last day of the month and before the 5th day of the following month. 6. Total work hours/week shall be established with the client by the work site supervisor after the volunteer is accepted by the interview team but prior to the volunteer beginn, ing the job. 7. Dress code shall be established by the work site agency and shall be discussed with the volunteer prior to start date. This shall also be reinforced on the position description. PAYMENT FOR SERVICES This placement shall be made and the work provided on a volunteer basis. No. compensation shall be paid to either party for volunteer placement. PAGE 2 -.AGREEMENT f. INSURANCE City shall, to the best of its ability, provide a safe working environment for the volunteer. The volunteer shall immediately report to the work site supervisor and the DHR Volunteer Program Supervisor, any condition that may be deemed unsafe in which to conduct work tasks. State shall provide liability insurance for the volunteer in amounts equal to City's maximum liability under the Oregon Tort Claims Act. State shall also provide for the volunteer an accidental medical insurance policy providing coverage in a maximum amount of $10,000 per incident. State shall indemnify and hold harmless City against all claims, liability or damage as a result of City's employment of the volunteer. G. TERMINATION OF AGREEMENT This agreement may be terminated through mutual consent of both parties or by either party upon 30 days written notice to the other party. H. CLOSING The parties hereto have read this agreement, understand it and are willing and able to comply with its terms and conditions Agency Data: Name: Address: Telephone: Signatures: Fred W. Kyser, Mayor City of Woodburn /' ~-~o<~e Simmbns,--D~iR Volunteer Program Supervisor Marion County Date Date PAGE 3 - AGREEMENT CITY OF WOODBURN POLICE DEPARTMENT MEMOBA D©M 270 Montgomery Street Woodburn, Oregon 97071 982-2345 Ken Wright Chief of Police Date: July 21, 1992 To:~Mayor and Council TI r~~ ~ris Childs, City Administrator From: Ken Wright, Chief of Police Subject: Intergovernmental Agreement between Oregon State Police and City of Woodburn Police Department In 1988-89 the Woodburn Police Department identified two Hispanic gangs residing within Woodburn. They identified themselves as HOBZ 13 LOCOS and EIGHTEENTH STREET. HOBZ members are identified as primarily locally known individuals eight to thirty years of age. EIGHTEENTH STREET members are identified as from Los Angeles, California, also eight to thirty years of age. Both groups have tried to establish a geographical area of predominance. Both groups are, and have been involved in conflict with each other. Next to the City of Portland, I believe Woodburn has been identified as the first location of identified gang activity. The gangs most often committed crime is the method by which they identify their "turf" - graffiti. We have all seen gang graffiti on buildings, street signs, clothing~ etc. This is termed within the Police Department reporting system as vandalism or criminal mischief. Gang financing is conducted by commission of crimes, i.e. burglary, theft, robbery and last but not least, sale of illegal drugs. We have been submitting our documented gang information to the Oregon Department of Justice, Oregon State Police and Portland Gang Enforcement Team. There have been problems accommodating the numerous data base requirements, however, this has been overcome. The remaining problem of numerous agencies having separate data bases has also been identified by the Oregon State Police. As a result, in lat 1991 a grant application was completed by Oregon State Police and approved in April 1992. The mission of the grant between the seven (7) involved cities and the State Police is as follows: To impact the criminal street gang influence within the target communities of Woodburn, Salem, Eugene, Springfield, Medford, Bend and Ontario by improving the coordination of information and available grant resources. This grant provides a $17,000 budget as follows: Overtime .Travel Training Equipment Investigations $11,850 $500 $1000 $2,500 $2000 While not a great deal of money is involved, the grant recognizes that gangs do exist outside of the Portland Metro area and that the outside agencies must be involved with the Gang Enforcement Team, Gang related activities for Woodburn are as follows: 1990 1991 1992 January 13 6 7 February 11 4 2 March 23 6 11 April ~ 12 3 9 May 11 15 3 June 21 16 1 First 6 Months 91 50 33 (YTD) July 8 13 August 14 12 September 12 13 October 24 5 November 16 1 December 10 4 TOTALS 175 98 It appears gang activity is decreasing within Woodburn. We still have several identified gang members residing within Woodburn. We must continue working with other Police agencies and expanding our network of information with those affected. Most recently, on Saturday evening at 8:56 p.m. two persons were stabbed and one was shot. Officers were on patrol in the area of incidence and apprehended the perpetrators within a minute of the incident. This has been identified as an outright gang attack between Eighteenth Street and HOBZ. This is a very good example of our need to coordinate and continue our working relationships with other agencies. RECOMMENDATION: Request the City Council to approve the intergovernmental agreement with the Oregon State Police. COUNCIL BILL NO. ,/~ ~ RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE OREGON STATE POLICE FOR GANG ENFORCEMENT SERVICES. WHEREAS, criminal street gang activity represents a serious concern within the city of Woodburn, and WHEREAS, it is imperative that effective coordination of available resources be employed to address emerging gang issues, and WHEREAS, criminal street gang activity can be reduced through intervention, prevention, and suppression methods, and WHEREAS, the Oregon Department of State Police is willing to enter into an agreement with the City of Woodburn, by and through its Police Chief to coordinate available resources and reduce criminal street gang activity, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: SECTION 1. That the Woodburn Police Chief is authorized to execute, on behalf of the City, the agreement between the Oregon Department of State Police and the City of Woodburn. SECTION 2. reference, incorporated herein. Approved as to form:-~ ~)~ /k'~O-~~>~--------~ City Attorney That a copy of said agreement is attached hereto, and by this Date APPROVED: FRED W. KYSER, MAYOR Passed by the CoUncil Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. Agreement Between the Department of Oregon State Police and the City of Woodburn for Gang Enforcement Services PURPOSE: This Agreement is entered into by the Chief of Police for the City of Woodburn, Oregon, and the Superintendent of the Department of Oregon State Police. Its purpose is to provide procedures for obtaining additional enforcement services to assist in the reduction of criminal street gang activity. MISSION: To reduce criminal street gang activity within the City of Woodburn and the State of Oregon, through intervention, prevention and suppression methods. This goal would be accomplished by: ae Coordinating available manpower between the Woodburn Police Department and the State Youth Gang Strike Force, hereafter referred to as the SYGSF, to effect adequate suppression measures for acute violent gang activity. Be Assisting the Woodburn Police Department with acquiring adequate equipment to effect suppression measures. Increasing the documentation, tracking and monitoring of gang affiliates within the Woodburn area. De Ee Increasing the ability of police officers within the Woodburn Police Department to identify and deal with gang issues through enhanced training. Increasing the use of multi-disciplinary approaches to gang problem solving through suppression, intervention, and prevention resources. Fe Increasing training and awareness of social service agencies, schools, and community groups concerning gang issues throughout the state. Ge Providing the Woodburn community with information resources designed to reduce criminal street gang influence. AUTHORITY: Oregon Revised Statues 190.110 OPERATIONS: A® The Woodburn Police Department and the Department of Oregon State Police hereby mutually agree it is desirable to collaborate in better utilizing the resources of both agencies while providing for more adequate enforcement of criminal street gang activity. 1. The Chief of Police of the Woodburn Police Department agrees to: ae Assign a contact person who will be responsible for management of the program described herein. be Provide the SYGSF with copies of all police reports involving gang affiliates. c. Document all gang affiliates through SYGSF. de Notify the SYGSF by fax or teletype of any serious or significant event involving gang affiliates in a timely manner. Se Provide a weekly report of gang activity and information occurring in the community to the SYGSF, no later than 8:00 AM on the following Monday. fe Provide available manpower to the SYGSF to assist in the suppression of acute violent gang activity. ge Coordinate requests for assistance from the Oregon National Guard Counterdrug Support Program through the State Youth Gang Strike Force. The Superintendent of the Department of Oregon State Police agrees within the availability of funds and applicable rules and regulations to: ao Provide limited funds for payment of overtime directly related to the terms of this agreement. 2 be de Provide limited funds for reimbursement of travel expenses directly related to the terms of this agreement. Provide limited funds for training directly related to the terms of this agreement, Provide limited funds for equipment directly related to the terms of this agreement. eo Provide limited investigative funds directly related to the terms of this agreement. fe Notify the Woodburn Police Department whenever gang information is received that will impact their community. Provide monthly synopsis of gang activity and trends occurring statewide. he Provide access to the SYGSF files and data bases. Monitor and track the activity of gang affiliates and make that information available to the Woodburn Police Department. Provide available manpower t° assist in the suppression of acute violent gang activity. The Woodburn Police Department and the Department of Oregon State Police mutually agree: be That neither party shall be liable to the other for any loss, damage, personal injury or death occurring as a consequence of the performance of this agreement. That the terms of this Agreement shall be modified by written amendment hereto by mutual consent of the parties. Ce That this Agreement may be renegotiated at the request of either party. Statement of Work: The Woodburn Police Department shall furnish all equipment, materials, and personnel necessary to carry out the objectives of this Agreement, unless otherwise indicated in this Agreement. Se Aqreement Period: The period of this Agreement shall be from the time signed by both parties to March 13, 1993 , unless terminated by mutual agreement of on 30 days written notice from. either agency. Services: For satisfactory performance of the work made reference herein, the Woodburn Police Department will be reimbursed according to the following: a. Services: The Department of oregon State Police agrees to reimburse the Woodburn Police Department for overtime, travel, training, equipment, and investigative costs incurred as a result of this agreement. Such expenses will be reported, and forwarded for payment approval, on a form provided by the State Youth Gang Strike Force. b. E~uiDment: Equipment purchases approved in advance by the contracting officers representative may be billed to the Oregon State Police under the terms of this Agreement without prior written approval of the contracting officer. c. It is further agreed that the sum of $17,850.00 represents the maximum dollar amount for which the Department of Oregon State Police will be responsible under the terms of this Agreement. The Department of Oregon State Police is not obligated to pay, nor is the Woodburn Police Department obligated to perform any effort that will ~ require the expenditure of State funds above the total dollar amount set forth above. d. Payment shall be made upon receipt of a satisfactory monthly itemized invoice. Payment data shall include the date and location where services have been rendered and the signature of the official certifying the services have been rendered. All requests for reimbursement will be directed to Sergeant William Gourley, Oregon State Police, SYGSF, for approval and forwarding to the Criminal Justice Services Division. Payment will be disbursed quarterly pursuant to CJSD grant procedures and guidelines. Coordinators: The Chief of Police has designated Don [ubank , title, L~eut~nant , telephone, 98Z-Z345 , as the person who will represent his office in resolving and handling routine matters pertaining to this Agreement between the parties to this Agreement. The Superintendent has designated William Gourley, title, Sergeant, telephone, 248-5066, as the person who will represent his office in resolving and handling routine technical matters pertaining to this Agreement between the parties to this Agreement. This representative is authorized to clarify, review and approve work which is clearly clarify, review and approve work which is.clearly within the scope of the Agreement but is not authorized to modify this Agreement in any way. This Agreement, consisting of ~ pages, including attachments, has been received and agreed to by the undersigned: Ken Wriqht Chief, Woodburn Police Department Superintendent, Oregon State Police Date Date 5 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING INTERDEPARTMENTAL BORROWING OF FUNDS DURING FISCAL YEAR 1992-93. WHEREAS, expenditures within the General Fund, Transit Fund, Library Fund, Park and Recreation Fund, and Federal Programs Fund may exceed revenues received at the time of the expenditures, therefore, interdepartmental loans are necessary to comply with Local Budget Law. Oregon Revised Statutes 284.460 allows this type of loan; now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. During fiscal year 1992-93, funds not to exceed $850,000 be loaned to the General, Transit, Library, Park and Recreation, and Federal Programs Funds from City Hall Construction, Library Endowment, General Operating Reserve, Wastewater Equipment/Replacement Reserve, Water Equipment/Replacement Reserve, Street Capital Improvement, Water Capital Improvement, Wastewater Capital Improvement, Water, and Wastewater Funds. Section 2. That said loans be returned to the respective funds listed in Section I of this Resolution no later than June 30, 1993. Section 3. That the funds returned shall be obtained from property tax revenues levied for fiscal year 1992-93 within the General, Transit, Library, and Park and Recreation Funds; and from federal grant revenues within the Federal Programs Fund. Approved as to Form:~ ,(-~ ~ City Attorney Date Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. APPROVED FRED W. KVgER, MAVOR June 9, 1992 1212 Court Street NE, Suite 302 RO. Box 3020 Salem, OR 97302 (503) 585-1121 1-800-922-2684 FAX 585-1140 TO: FROM: RE: 1992-93 Members CIS Workers' Compensation Group Egan,. Program Administrato~ Richard 1992-93 Renewal RESOLUTION: The CIS Trustees have elected to make Membership in the CIS Workers' Compensation Group subject to a three-year commitment. This will make the workers' compensation pool operate the same as the liability and property pools. In exchange, CIS will base Members' contn"outions on rates no higher than 5% above NCCI pure rates (the current rating basis) for 1994 and 1995 renewals. We will also continue existing deductt"ole and cash flow plans for those renewals. Members can withdraw' prior to the end of the three-year commitment with six months notice. However, this would entail giving'up any return of net income to which an entity would otherwise be entitled. The three-year Membership gives Oregon cities and counties a guarantee of future price stability. And it gives CIS the ability to negotiate longer term arrangements with reinsurers and service providers. ~t A resolution for Membership in the workers' compensation pool is enclosed. We would ask that you pass it and return to us at the earliest opportunity. The format of the resolution is identical to those most Members have passed earlier for the property and liability programs. The Trust Agreement and B~laws and Rules of CIS are not attached but are available for review. ASSOCIATION OF OREGON COUNTIES LEAGUE OF OREGON CITIES COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY'S MEMBERSHIP IN THE CITY/COUNTY INSURANCE SERVICES TRUST WORKERS' COMPENSATION GROUP. WHEREAS, the City/County Insurance Services Trust (CIS) offers pooled self-insurance offering cost stability and the potential for long-term savings and; WHEREAS, CIS is sponsored by the League of Oregon Cities and the Association of Oregon Counties as a service to Oregon cities and counties; and WHEREAS, the City of Woodburn finds that membership in CIS is of benefit in managing the risks involved in providing services to its citizens; and WHEREAS, the City of Woodburn has been provided with an opportunity to review the Trust Agreement, Bylaws and Rules of CIS; and WHEREAS, the City of Woodburn has reviewed the Trust Agreement, Bylaws and Rules of CIS for compliance with the Charter and Ordinances of the City of Woodburn; now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn does hereby enter into a contract with CIS and becomes a member of the ClS Trust for Workers' Compensation for a three-year period commencing July 1, 1992 and agrees to abide by the terms of the Trust Agreement, Bylaws and Rules of CIS which, along with this Resolution, constitutes the contract between the City of Woodburn and CIS. The City Administrator is hereby authorized to execute such documents as are necessary pursuant to this Resolution. Approved as to Form'_~' '~,~.... City Attorney Date APPROVED FRED W, KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. MEMO TO: Mayor and City Council FROM- Chris Childs, City Administrator SUBJ.' 1992-93 Mana~lement/Non-Union Comoensation Proposal DATE: July 23, 1992 RECOMMENDATION: Approve proposed Resolution on 1992-93 compensation package for management and non-union employees, which includes a 3.7% Cost of Living Adjustment (COLA) and adjustment to Police management and supervisory personnel certification pay calculation. GENERAL COMMENTS: A 3.7% Cost of Living Adjustment (COLA) is proposed for all management and non-union employees. As in previous years, this COLA is based on the COLA computation arising from the City's A.F.S.C.M.E. employees contract. The COLA falls within the budgetary appropriations for all affected positions. Except as outlined below, there are no changes in employee benefits or methods of compensation. No adjustments between established salary ranges are contemplated for any individual position, although several were proposed. My research indicates that most non-represented positions in the City of Woodburn reasonably reflect the external market for similar positions. Although we generally seem to be somewhat on the Iow side of the market, I believe we remain competitive and compensation appears to be consistent in terms of,;the internal relationship. Re-evaluation of some Public Works mid-management and supervisory positions, as well as some specialized positions in other areas, may be merited. This may be appropriately accomplished later this year in conjunction with the 1993-94 budget process. The Council is to be commended for its continued recognition of, and sensitivity to, the need to maintain compensation standards that encourage quality management and supervisory personnel in every area. Page 2- Council Memo/Compensation (7/24/92) PROPOSAL - POLICE CERTIFICATIQN PAY: An adjustment in the method of computing certification pay for Police Sergeants and Lieutenants is proposed to preserve the differential between these positions and the Patrol positions Within the bargaining unit (Woodburn Police Association). This adjustment is as follows: Sergeants - 5% premium over base salary for Advanced certification, 10% premium for Suoervisory certification; Lieutenants - 5 % premium over base salary for Suoervisory certification, 10% premium for M~naqement certification. Officers possessing such certificates will be required to meet appropriate educational and training requirements to be eligible for certification premium pay in each subsequent year. Present tuition reimbursement provisions would be eliminated in respect to employees receiving this certification premium pay. BACKGROUND - POLICE CERTIFICATION PAY: A standard guideline in personnel management is that a 10-15% differential should be maintained between a supervisory position and the positions being supervised. Such a differential was recognized by the Council in 1989-90 through salary adjustments made to achieve a 15% differential between Sergeants and Patrolmen and a 10% differential between Lieutenants and Sergeants. Under our present system, this differential continually declines until adjustments (such as the 1989-90 range adjustments) become inevitable. At the present time, for instance, with only the 3.7% COLA and considering the certification pay available to all positions, this differential computes to only 5.5% between Sergeants and the highest paid Patrol positions. Without periodic adjustment, incentive for promotion is lost and morale problems can result from supervisory personnel (with their added responsibilities) facing the prospect of subordinates being compensated at near (or in an extreme example, more) than themselves. Two factors contribute to the constant erosion of this differenf[ial: 1. Cost of Living Ad!ustments COLAs for Sergeants and Lieutenants are historically consistent other management and non-union positions and are tied to the A.F.S.C.M.E. COLA, such as this year's 3.7%. Conversely, Patrolmen will receive the 5.5% COLA negotiated by the Woodburn Police Association for 1992-93. Ideally, this aspect of the declining differential would be eliminated by tying COLA considerations for Police supervisory personnel directly to the terms of the union contract. I suggest that this component of the salary differential disparity be addressed as a priority issue in the 1993-94 budget if changes can be made at the present time to the other differential component, certification pay. Page 3 - Council Memo/Compensation (7/24/92) 2. Certification Pay - As established by BPST, six levels of certification exist for sworn Police officers; Basic, Intermediate, Advanced, Supervisory, Management and Executive. Each entails successively increased experience and educational requirements. Basic certification is required of all Police officers. Minimum requirement for Sergeants is Intermediate and minimum requirement for Lieutenants is Advanced. An Executive level certification is limited to the principal executive officer (Chief of Police) and the "second in command". Apparently there is some question as to whether this means second r~nkinq or merely a second individual. Until this question is resolved, Executive level certification is not a reasonable incentive consideration if it is not available to everyone within the same rank (i.e. - Lieutenant). Historically, Patrolmen have received a 5% premium on their base pay for Intermediate certification and a 10% premium for Advanced certification. Sergeants and Lieutenants, on the other hand, receive a flat rate of $100 per month for minimum certification at Advanced (Sergeants) or Management (Lieutenants) levels. This flat rate was established in F.Y. 1987-88 and approximated 5% of the top Patrol salary scale at that time. Presently, the $100 flat rate equates to 3.4% of salary for Sergeants and 3.1% for Lieutenants (if the proposed 1992-93 COLA is included). With Patrol positions receiving a 5% or 10% premium, depending on certification level, the declining differential between management/supervisory and Patrol positions again comes into play. Instituting a similar 5%/10% system for the management/ supervisory personnel, rather than a flat rate, would eliminate certification pay from being a factor in this regard. The foregoing discussion addresses the internal relationship of the affected positions, in terms of maintenance of the differential between positions. Externally, according to the LGPI Salary and Fringe Benefit Survey, Woodburn's Sergeant positions are at 92.8°~ of the averaQe compensation for cities in our category, somewhat lower than ~ number of other positions within the City. Information in the LGPI Survey is inadequate to accurately guage the Lieutenant positions. Maximum financial impact of this adjustment, in additional compensation for the five positions involved, would be $1,021 per month. Budgetary appropriations for Police Department personal services are adequate to absorb this impact. COUNCIL BILL NO. / RESOLUTION NO. A RESOLUTION ESTABLISHING 1992-93 NON-UNION EMPLOYEE COMPENSATION, INCLUDING SALARY AND BENEFIT ADJUSTMENT. WHEREAS, the 1992-93 budget for the City of Woodburn has been appropriated per Ordinance No. 2087; and WHEREAS, the City Council has reviewed the pay plan and benefit compensation recommendation of the City Administrator as required by Rule 9 of the City's Personnel Policy and Procedure Manual; and WHEREAS, the City Council is obligated per Section 11 of the Woodburn City Charter to establish compensation for each City officer and employee; and WHEREAS, bargaining unit employees affiliated with AFSCME and Woodburn Police Association have ratified their labor contracts through Resolution Nos. 1027 and 1129 respectively; now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The current salary range schedules for "Non-Union Employees", "Part-Time/Seasonal Employees (Hourly Rate)", and "Management Employees" be increased by a cost-of-living adjustment equivalent to 3.7% and this newly adjusted figure become the base salary schedule effective July 1, 1992, copies of which are attached for reference. Section 2. The attached salary range schedules for the "AFSCME Bargaining Unit" and "Woodburn Police Association" are provided for reference effective July 1, 1992! Section 3. Police certification premium pay for non-union police personnel (Sergeants and Lieutenants) be changed from $100 per month to 5 % above base pay for each B.P.S.T. certificate obtained beyond their position requirement, with a maximum of 10% above base pay for certification premium pay. Page I - COUNCIL BILL NO. RESOLUTION NO. Section 4. All other compensation benefits, including but not limited to medical premium coverage (LOC Plan V $50 deductible), dental premium coverage (LOC Plan II), long term disability insurance, life insurance, retirement, leave allowances, performance and incentive adjustments, and other compensation adjustments or additions are herby employer maintained at current service levels adjusted for premium increases in accordance with agreed upon distributions as contained within the fiscal appropriations of the City of Woodburn. APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL, NO. RESOLUTION NO. CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery Street Paul Null Services Lieutenant Woodburn, Oregon 97071 STAFF REPORT 982-2345 Ext. 352 July 14, 1992 Mayor and City Council Ken Wright, Chief of Police , National Night Out, Tuesday August 4, 1992 On Tuesday, August 4th, neighborhoods throughout Woodburn are being invited to join forces with thousands of communities nationwide for the "9th Annual National Night Out." National Night Out will involve over 8,500 communities from all 50 states, U.S. territories, Canadian cities and military bases around the world. In all over 24 million people are expected to participate in America's Night Out Against Crime on August 4th. National Night Out is designed to: (1) Heighten crime and drug prevention awareness; (2) Generate support and participation in local anticrime efforts; (3) Strengthen neighborhood spirit and police-community relations; (4) Send a message to criminals letting them know neighborhoods are organized and fighting back. From 7:00 to 9:00 p.m. q,n. August 4th, residents in neighborhoods in Woodburn and across the nation are asked to Iobk their doors, turn on outside lights and spend the evening outside with neighbors and police. Many neighborhoods throughout Woodburn will be hosting a variety of special events such as block parties, cookouts, ice cream socials, organized walks, and visits from police and McGruff the crime fighting dog. National Project Coordinator Matt Peskin said, "When neighbors know neighbors, and when the police and the community become partners, crime and drug problems disappear." "National Night Out i~'a powerful reminder that the crime/drug prevention awareness and programs must be nurtured and sustained every day of the year. COUNCIL ACTION In order to accommodate citizens of Woodburn who wish to close their streets for block parties, I am requesting the Mayor and Council give the Chief of Police the authority to authorize street closures on Tuesday August 4th 1992 from 6:00 to 10:00 p.m. MEMO TO: FROM: City Council through the City Administrator Public Works Program Manager ~-~ SUBJECT: Bid Award for Horizontal Boring Machine DATE: July 23, 1992 RECOMMENDATION: Accept the bid of $7,895.00 from Peterson Underground Equipment, Inc. for an underground, self-contained Pusher/Puller horizontal boring machine. BACKGROUND: City of Woodburn bid #93-01 for an underground self-contained, Pusher/Puller machine was opened at 2:00 pm on July 20, 1992. Results were: Bidder Peterson Underground Equipment, Inc. Midwest Pow-R Mole Co, Inc. Western States Construction Co, Inc. Amount $ 7,895.00 8,468.15 8,764.60 This piece of equipment is a horizontal boring machine that will be used by the Water Division for the installation of water pipe. The machine has the capability of boring to install pipe that is up to eight inches in diameter. It will be used to bore under ground level obstructions such as streets, driveways, large trees, nicely landscaped areas, etc. The machine will save the Water Division time and money. Streets and driveways that would have been cut and patche .d, ".qan be bored under and left undisturbed. Nicely landscaped areas, that in the past would have to have been restored, can now be bored under. This piece of equipment will be a cost effective acquisition. The funding will come from budgeted Water Division equipment funds. RR:Ig PUSHPULL.CC MEMO TO: FROM: SUBJ.: Mayor and City Council Chris Childs, City Administrator W. Hayes St. Task Force Recommendations Date: July 24, 1992 On Monday, July 20, 1992 a public workshop meeting was held involving members of the "West Hayes St. Task Force" and several City Council members. The purpose of the workshop was to receive and discuss Task Force recommendations concerning traffic mitigation techniques concerning potentially increased traffic on W. Hayes St. between Cascade and Evergreen. Limited public comment was also allowed at the .conclusion of the workshop, during which Council President Richard Jennings served as moderator/facilitator. The Task Force presented four "non-structural" and five "structural" mitigation proposals, numerically prioritized within the two respective categories. A copy of the handout (without color enhancements) given to the workshop participants, as well as a summarization/minutes of the workshop, prepared by staff, are included in your agenda packet. Also included is a Public Works Department memo presenting some preliminary cost estimates. As necessary, staff can provide, at a later date, more complete background data on various aspects of the recommendations, including: 1. Engineering considerations 2. Cost and methods of funding 3. Legal considerations & procedures 4. Public,,safety (police/fire) considerations COUNCIL WORKSHOP MINUTES July 20, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 20, 1992 0003 CONVENED. A Council workshop with the Hayes Street Task Force was held at 7:00 p.m. Mayor Kyser relinquished the chair to Councilor Jennings. Council Present: Mayor Kyser, Councilor Figley, Councilor Jennings, Councilor Sifuentez Staff Present: Public Works Director Frank Tiwari, Goeckrtiz Community Development Director Steve Task Force Members Present: Barbara Lucas, John Taylor, Neuswanger. Monique Wetten, Bob Barnum and Elvira 0045 Councilor Jennings explained the purpose of the meeting was to receive the recommendations of the Hayes Street Task Force in the matter of traffic control on Hayes Street, west of Cascade and east of Evergreen. He explained that no other matters would be discussed at this meeting. 0062 Barbara Lucas, spokesperson for the task force, in review, explained that the task force was d, esignated by the Planning Commission in May 1991 to look at var,ous traffic m~t~gatlon plans for West Hayes St eet. She further explained that the scope of the study of the task force was limited to the section of W. Hayes between Cascade and Evergreen and provided a map of the general area. Ms. Lucas stated the goal of the task force study was to find ways to relieve the effects of increased traffic on West Hayes Street. She stated these concerns are shared by the Woodburn School Board. Ms. Lucas stated a prior task force report was completed and turned in to staff. She also reported that people responding to the committee's traffic mitigation poll indicated that they want shopping center traffic and Hwy 214 traffic diverted from the W. Hayes Street neighborhood. Page I - Council Workshop Minutes, July 20, 1992. 0225 Ms. Lucas outlined the non-structural change recommendations of the task force report as follows: (in order of priority) Direct cross-town traffic west bound for the Freeway or Wal-Mart to Highway 214 with signs at Settlemier and Garfield, Settlemier and Hayes and Hayes and N. Cascade; install NO THRU TRUCKS signs on streets leading to W.Hayes; install 25 MPH speed limit signs on W. Hayes; and increase police patrol on W. Hayes. Ms. Lucas also referred to a letter she received from Wal-Mart pledging their cooperation in this matter and expressing the desire to solve the traffic concerns. The presentation was referred to Monique Wetten to outline the recommended structural traffic mitigation devices. These recommedations are as follows: (also in order of priority) (1) remove FAU designation, (2) semi-diverter with right turn only at Hayes and Evergreen, (3) traffic circle at Hayes and Cascade, (4) three-way stop at Hayes and Oregon and (5) landscaped half-circles at the golf crossings. Ms. Wetten also referred to a report from the Senior Estates Men's Golf Club in which the approximate number of golf cart crossing W. Hayes Street is estimated to be over 2000 per month. She cited this as a very important aspect, as they do not want the golf carts competing with automobiles. O650 0747 0795 09O0 0990 Further discussion ensued regarding the recommendations and the funding options which may be available. Councilor Jennings stated that he felt the proposal presented was a viable solution to the traffic concerns for the W. Hayes Street area in question. He also stated his opinion that there is a possibility that gas tax money could be used and is in favor of development paying their fair share of such a project. Barbara Lucas suggested that some signs discouraging Wal-Mart traffic from using Hayes Street be placed immediately prior to the opening of the store. Further discussion took place concerning the developers bearing the cost, or a portion of the cost, of such a project. Public Works Director Tiwari stated that the civil engineer for Wal-Mart has not contacted the city about this traffic matter. Councilor Figley stated that the task force recommendations should be presented to the full Council at a regular meeting. She also stated her opinion that Wal-Mart should be approached with the prospect of helping pay for this traffic mitigation project. Ms. Figley also stated her feeling that this situation Page 2 - Council Workshop Minutes, July 20, 1992. is just a symptom of a bigger problem; that there is some planning the city has to be more up front about and that there is some infrastructure building in that area that has to be dealt with. 1040 Councilor Jennings stated several options are open to the Council: Council can request removal of the FAU designation from W. Hayes; Council can request Public Works place a 3-way stop at W. Hayes; Council can request placement of "No Thru Trucks" and "25 mph" signs. Other solutions will take a concerted, cooperative effort to achieve the goals recommended by the task force. 1340 1540 2100 Councilor Sifuentez stated she felt comfortable with the proposal except for the mention of a right turn only sign at Evergreen, which would be a hardship for the residents of Barclay Square Apartments. Councilor Jennings stated that the recommendations of the task force would presented to the City Council at their regular meeting of July 27, 1992. ADJOURNMENT. Councilor Jennings adjourned the workshop meeting at approximately 8:20 p.m. APPROVED: FRED W. KYSER, MAYOR (Minutes were prepared by City staff from tape recording transcript of meeting.) Page 3 - Council Workshop Minutes, July 20, 1992. TASK FORCE NON-STRUCTURAL CHANGES FOR WEST HAYES RECOMMENDATIONS 1. Direct cross-town traffic west-bound for the Freeway or Wal-Mart to Highway 214 with signs at Settlemeier and Garfield Settlemeier and Hayes Hayes and North Cascade 2. Install NO THRU TRUCKS signs on streets leading to West ~Hayes 3. Install' 25 MPH s~eed limit signs on West Hayes 4. Increase police patrol on West Hayes page 2 WAbMART® 'AL-MART"STORES, INC. Direct Dial No. (501) 273-8924 · 701 SOUTH WALTON BLVD. BENTONVILLE, AR 72716 · 501-2i3~1000 Direct Zip Code 72716-0480- July 14, 1992 Ms. Barbara Lucas 214 E. Clackamas Circle Woodburn, OR 97071 Dear Ms. Lucas: As Wal-Mart's Real Estate Manager in Oregon, I am writing to you, because ¥our,__r_eJations__h. ip aS a n.e_!gb_b, or and a customer is very i_m_l~.O_.r...t_an_t___tg___us.., Wal-Mart has the reputation of being a good corporate citizen, and we look forward to demonstrating this in Woodburn. Wal-Mart desires to be an asset in the community, and is desiring to do whatever we can to bring about a happy solution for the traffic concerns. Our civil engineer and the City of Woodburn are working together to come up with a satisfactory solution for all concerned. We thank you for bringing your concerns to our attention. We will get back to you when we have a solution. Sincerely Lawrence H. Evinger Real Estate Manager LHE/dj cc: file page 3 0 ~p~s~o o~ 0118. o $~C~ 0 o au-~a u3su~u~q3"- HJ. U0kl H 0 0 0 o 10// ~ 0 0 0 I u o 0 ~ ~o~ ~<0~ ~0 ~--~ 0 U April 29, 1992 NOTES ON GOLF CART USAGE AND CROSSINGS AT W. HAYES: During the golfing season, it is estimated that somewhere between 2000 and 2500 golf carts will cross W. Hayes each way every month. On a daily basis of total crossings, this could be between 130 and 160, in addition to foot traffic of golfers pulling their carts. In addition to the crossings, nearly 100 golf cart users must traverse W. Hayes ~.nd negotiate the crossings just to get to the Club House. This estimate is based on approximately 4 homes per cart in Senior Estates, with over 400 homes being situated on the outer perimeter of Cascade, Santiam and Columbia, Oregon Court, west side of Oregon Way and W. Ha~es - - there is no alternate route for these people. The crossing estimate is based on total play and the number of carts in use. Most of the crossings and usage of W. Hayes will occur between 8:30 A.M. and 4:30 P.M. - seven days a week. Bob Barnum, President Senior Estates Men's Golf Club page 6 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~ ~.~ PRELIMINARY Cost Estimates for Proposed Modifications to West Hayes July 24, 1992 There were five modifications proposed for West Hayes at the July 20, 1992 workshop. They were: 1. 2. 3. 4. 5. Remove FAU designation from street Semi-diverter at West Hayes and Evergreen Traffic Circle at West Hayes and Cascade Three-way stop at West Hayes and Oregon Way Half circles and crossing delineation at two golf course crossing areas. Through conversations with the City of Portland Traffic Management personnel we have determined some cost estimates for some of these modifications. More precise estimates will require engineering design and determination of quantities and magnitude of work required at the specific sites. Preliminary estimates utilizing the Portland experience are: 1. Remove FAU Designation No Cost 2. Semi-diverter - $ 5,000.00 (Note: small amount of staff time required) 3. Small Traffic Circle - $11,000.00 4. Three-way Stop $ 300.00 (Note: Curb no higher than 9 inches, higher curb will cost more) 5. Two Golf Course Crossings - $32,000.00 Sub-Total Contingency 10% $48,300.00 4,830.00 $53,13O.OO West Hayes Co~t Est.rr/bw City Council through City Administrator page 2 July 23, 1992 Following are the administrative actions required for the modifications: The FAU designation was dropped by the Federal Transportation reauthorization act of 1991 although the State is still utilizing Administrative Rules that include it. Staff can request that the designation be removed by the State. o The semi-diverter will change the traffic flow on West Hayes. Pending a legal review, a public hearing will be required before this proposal can be implemented. The traffic circle may require a resolution by the Council if traffic control signage existing at the intersection requires change. An engineering report on the three-way stop sign will be required. Council must adopt a resolution authorizing the signs. Installation of the half circles at the golf course crossings will require that parking be prohibited on the portions of the roadway that are narrowed in the vicinity of the circles. Council normally approves actions which restrict parking. NOTE: Legal liability issue and input from emergency services (Police and Fire) needs to be received prior to any staff recommendation. West Hayes Cost Est.rr/bw MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator North Willamette Telecom Cable TV Franchise Application July 22, 1992 RECOMMENDATION;. That Council, by motion, acknowledge receipt of a bona fide application for Cable Television franchise from North Willamette Telecom. BACKGROUND: This action constitutes Step "c" of the franchise application process as outlined in my Memo to Council of 6/18/92 and as adopted by Council on 6/22/92. The Cable TV consultant retained by the City has reviewed the preliminary application materials and has determined the application to be substantially complete in accordance with Ordinance No. 1766, with the understanding that additional infor- mation mey be requested of the Applicant during the review process. (copy of consultant's memo attached). The non-refundable application fee of $2,500, as established by the Council on 6/22/92, was paid by the Applicant on July 9, 1992, Acknowledgement of the application will start the beginning of the 90-day period described in Ordinance No. 1766 for technical review and analysis of the application. This acknowledgement represents absolutely no commitment that a franchise will ultimately be granted by the City. COMMUNiCATIONS Stephen Jolin, Ph.D. 4820 SW Barbur Blvd. #34 Portland, OR 97201 PHONE 503 · 227 o 0422 FAX 503 ° 227 · 3104 July 17, 1992 Chris Childs City Administrator City of Woodburn 270 Montgomery St. Woodbum, OR 97071 RE: NORTH WIIJ.AMETTE TELECOM PROPOSAL: INITIAL REVIEW Dear Chris: As you requested, I have done an initial review of the contents of the North Willamette Telecom (NWT) proposal for a cable television franchise in Woodburn, submitted April 28, 1992. In my judgement, NWT has substantially met the requirements of the City's Ordinance #1766, §6(a)-(b), which lays out the items that must be included in any application. If the application fee set by the City has been received, then I believe it would be appropriate to regard the NWT application as valid. I would point out, however, that the City may wish to request additional information from NWT in the Course of its review, as is allowed for in §6(1>)(5) of Ordinance 1766. Sincerely yours, Sieplien Jo1~ MuniCom SJ:gy lOy MEMO TO: FROM: SUBJECT: DATE: City Administrator for Council Action Julie Moore, C.E. Tech IIE~ Storm Drain Easement, N. Front Street July 24, 1992 RECOMMENDATION: It is recommended City Council approve the two attached utility easements for properties along N. Front Street. There has been increasing storm flow problems along Front St. and back to Second Street in the vicinity of Stonehedge Apts. The easements will allow the installation of a storm drain in this area to help alleviate this problem. BACKGROUND: Storm flow problems have been increasing along on N. Front Street. With the recent development of Stonehedge Apt. there have been numerous complaints regarding the storm water ponding in this area. A storm drain line will be installed from N. Front St. to Second St. along the south property line of Stonehedge Apts. and from Second Street to Hwy. 214 near the west property line of Stonehedge Apts. to drain this area of storm water runoff. Therefore, it is recommended the easements be accepted to allow the installation of storm drainage in this area. UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that ALFRED P. HALTER AND EMMA R. HALTER, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-o{-way and easement over and along the full width and length of the premises described as follows, to wit: The South 16' of and contiguous to the North property line of that parcel of land described in Reel 280 Page 596, Tax Account No. 92340-000 Marion County Deed Records, and is located in Mary T. Hoyt's Subdivision, situated in the Southeast 1/4 of Section 7, Township 5 South, Range 1 West, Willamette Meridian, Marion County, Oregon, said easement described as follows: Beginning at a point on the G. LEASURE D.L.C. North line which bears N 88°31' W, 137.40' from the intersection of the G. LEASURE D.L.C. North line with the westerly right-of-way line of Front Street; thence S 48°57'E, 39.68', along the western property line of Lot 1; thence S 88°31 'E, 83.91', to the westerly right-of- way of Front Street; thence N 41 °15'E, 33.81 ', along the eastern property line, to the North line of G. LEASURE D.L.C.; thence N 88°3 I'W, 137.40' back to the point of beginning. Sixteen feet shall be for a permanent utility easement and 10' shall be for temporary construction purposes. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a UTILITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any Improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all UTILITY facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of the pipe. Excepting the existing home structure which was in place prior to July 9, 1992 and is existing still. ALFR~:) P. HALTER "--' EMMA R. HALTER STATE OF OREGON )SS COUNTY OF MARION ) On this the / ~, ~, day of July, 1992, before me a Notary Public in and for the County and State personally appeared, known to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. HALTER.UTL IN WITNESS WHEREOF, I hereunto set my hand and official seal. eERS NIm l NOTARY PU6UC - OREG~ I NOTJ RY PUBLIC My Commission Expires: ~z~-/~ - ~_~. UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that RICHARD ,J. WELt, MAN, for the consideration of One Dollar (81.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporatl.on of Marion County, Oregon referred to herein as the CITY, a permanent rigl~t-of-way and easement over and along the full width and length of the premises described as follows, to wit: The South 16' of and contiguous to the North property line of that parcel of land described in Reel 199 page 820, Tax Account No. 42497-956 Marion County Deed Records, and is located between Second Street and a portion of Mary T. H0yt's Subdivision, situated in the Southeast 1/4 of Section 7, Township 5 South, Range 1 West, Willamette Meridian, Marion County, Oregon, said easement described as follows: Starting at a point on the G. LEASURE D.L.C. North line which bears N 88°31' W, 693.02' from the Intersection of the G. LEASURE D.L.C. North line with the westerly right-of-way line of Front Street, to the point of true beginning; thence S 1°29'W, 26'; thence S 88°31'E, 499.62', to the westerly line of Lots 2 & 3 of Mary T. Hoyt's Subdivision; thence N 41°15'E, 33.94', to the North line of G. LEASURE D.L.C.; thence N 88°31'W, 521.44' back to the point of beginning. Sixteen feet shall be for a permanent utility easement and 10' shall be for temporary construction purposes. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a UTILITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and ~emove from said right-of-way any trees and other obstructions which may endanger the safety or Interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed bythe City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all UTILITY facilities shall be at a depth consistent with t.hese purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of the pipe. STATE OF OREGON ) )SS COUNTY OF MARION ) On this the /f) ~day of July, 1992, before me a Notary Public in and for the County and State personally appeared, known to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. ~LLMAN,U% NOTARY PUBLIC My Commission Expires: July 23, 1992 REC'D J U L 2 7 1992 W00DBURN POLICE D6Ff. !.{r. Tom Henderson, Editor Woodburn Independent P.O. Box 96 Woodburn, OR 97071 ~ 'I'A T I! YOUTli (;AN(; 5TRIKI! F()RL-t! !-!r. Henderson, After reading the article, #Gangst Woodburn A Weak Link", featured in the July 15, 1992, edition of the Woodburn Independent, I felt it appropriate to clarify several issues. The article can give the impression the Woodburn Police DePartment is refusing to cooperate in the coordination of resources and information regarding criminal street gang activity. The problem with sharing gang related information between criminal justice agencies is not a lack of cooperation, but a lack of communication. At the time of the initial interviews by Ms. DeBuse, smooth flowing reporting procedures had not been established with Woodburn Police Dep~rtment. However, between the time of the interviews and the publication of the article, that problem had been addressed. The State Youth Gang Strike Force is currently in the process of documenting 33 individuals, from the Woodburn area, as criminal street gang affiliates. Rest assured these 33 people are only the beginning. With the existing cooperation between Woodburn Police Department and the State Youth Gang Strike Force, the information regarding those persons involved in criminal street gang activity in W,3odburn will be available to the communities they impact. Woodburn has not been the sole problem area. Our experience shows that more than aqything else, a lack of.-resources, i.e. staffing, is generally to blame for inadequate information sharing. Most criminal justice agencies are eager to assist one another in combating the gang problem, they just do not ~have adequate personnel. What normally occurs is each officer within each agency tries to do what they can, when they can. If there are too many demands upon their time, administrative information sharing problems receive a lower priority. This is one reason the Oregon State Police sought and obtained a Bureau of Justice Administration, Drug and Violent Crime grant through the Oregon Criminal Justice Services Division. This grant iv designed to increase the coordination of information and .~.,.~.. I'() I}t)x 80710 Portland, OR 97286-07 (503) 248-50¢6 Tom Henderson, Editor Page 2 July 23, 1992 resources directed at criminal street gangs on a statewide basis. Until recently, the majority of state law enforcement resources aimed at criminal street gangs have been focused in the Portland Metropolitan area. This grant is designed to address the growing problems outside of that area. The communities involved in the grant program are Ontario, Bend, Hedford, Springfield, Eugene, Salem, and Woodburn. These cities were selected for several reasons. They all had emerging criminal .street gang problems, were located outside of the Portland !!etropo!itan area, range in size and location throughout the state, and their police agencies showed a willingness to be involved in addressing the criminal street gang problem. ! believe it is imperative to educate as many people as possible about the issues surrounding criminal street gangs in order to reduce their influence on our communities. i !:ave discussed this matter with officials from Portland Police Bureau's Gang Enforcement Team and we are in agreement. We are c,.~nfi:!ent that your organization wants to provide your readership c.;mp!ete and accurate information. To these ends, thank you for allowing me this opportunity to clarify these points. $ in,-ere]y, I'!i] !lam C. Gourle%[, Se~ WCG %, v i bcc: Major Fred Kyser, Woodburn Woodburn City Council Chief Kenneth Wright, Woodburn Police Department Chief Tom Potter, Portland Police Bureau Captain Greg Clark, Portland Police Bureau Captain Corky Forbes, District I Commander