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Agenda - 06/22/1992 CITY OF WOODBURN 270 MONTGOMERY STREET * WOODBURN, OREGON AGENDA WOODBURN Cl'rY COUNCIL June 22, 1992 - 7:00 P.M. CALL TO ORDER AND FLAG SALUTE ROLL CALL MINUTES A. Council minutes of June 8, 1992 & Executive Session of June 8, 1992 B. Planning Commission minutes of June 11, 1992 APPOINTMENTS AND ANNOUNCEMENTS ANNOUNCEMENTS A. Council Workshop - June 29, 1992, 7:00 p.m. - Traffic Issues COMMITrEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Letter from Chamber - Support of Tax Levy B. Letter Concerning Grace Village property disposition BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS 3_ A 3_ B 4A 6A 6B 9. TABLED BUSINESS 10. GENERAL BUSINESS A. Council Bill 1397 - Resolution Authorizing City Attorney Contract Renewal B. Council Bill 1398 - Resolution Authorizing Transfer of Appropriations for Fiscal Year 1991-1992 C. Council Bill 1399 - Ordinance Adopting Budget for Fiscal Year 1992-93 D. Council Bill 1400 - Resolution Authorizing Agreement With Marion County for Hepatitis B Immunizations E. Council Bill 1401 - Resolution Authorizing Agreement With Salem Area Mass Transit District for STF Funding during Fiscal Year 1992-93 F. Acceptance of Strip of Land - Smith Addition #4 G. Cable TV Recommendation: (1) Application Fee (2) Process for Review and Evaluation IOA lOB 10C 1OD IOE 1OF lOG 11. 12. APPROVAL OF CLAIMS A. Claims for the month of May 1992 PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS 1. Status Report - Hwy 99E Improvement 2. Contingency Plan if Operating Levy Defeated .15A 15B 16. EXECUTIVE SESSION 17. MAYOR AND COUNCIL REPORTS 18. ADJOURNMENT COUNCIL MEETING MINUTES June 8, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 8, 1992. 0003 CONVENED, The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0008 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present 0021 OO5O 0100 Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Police Chief Wright, Library Director Sprauer, City Recorder Tennant. MINUTES. JENNINGS/FIGLEY .... approve the Council minutes of May 26, 1992 and the Council executive session minutes of June 1, 1992; and accept the Library Board minutes of May 27, 1992. The motion passed unanimously. CHAMBER REPORT. Keith Robinson, representing the Chamber Board, reminded the Council of the following Chamber activities: 1) Founders Day - June 19th through 21st -- a Pancake Breakfast is scheduled for June 19th at the Fire station with various activities scheduled throughout the weekend; 2) the monthly Chamber forum will be held on June 17th at the Elks Lodge with representatives from the Visitor's Strategic Action Plan to discuss tourism issues. WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley, representing the Comeback Campaign, stated that the committee is taking an active part in coordinating the food and entertainment portions of the second annual city-wide Old Fashioned 4th of July picnic. She Page 1 - Council Meeting Minutes, June 8, 1992 COUNCIL MEETING MINUTES June 8, 1992 TAPE READING stated that the committee is looking for volunteers to assist in a variety of work such as operating food booths, crowd control, and entertainment. 0125 Mayor Kyser also reminded the public that donations are being accepted for the fireworks display. 0147 LE'n'ER FROM JAMES O. CLARK, III, RE: STORAGE OF CONSTRUCTION MATERIALS. Administrator Childs advised the Council that a letter was received from Mr. Clark, 1468 Woodland Ave., expressing his concern about the storage of construction materials on an unimproved street right-of-way near his home. also stated that staff members are looking into this situation. He 0168 PUBLIC HEARING - MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS BY LAW CHANGES. Mayor Kyser declared the public hearing open at 7:06 p.m.. Administrator Childs briefly reviewed the Council of Government's (COG) request to approve a revised Charter Agreement for COG. Ray Teasley, Economic Development Programs Manager for COG, stated that no changes have been made to the charter since 1975. A committee of member governments thoroughly reviewed the charter which has resulted in a number of proposed changes to the charter. As an organization, COG is an intergovernmental body that 1) operates a few regional programs such as Economic Development, 2) provides a forum for a variety of intergovernmental concerns, and 3) assists member governmental units in grant applications. In a staff memo to Administrator Childs, Attorney Shields questioned the intent of Section IV(6) regarding legal liability. Mr. Teasley stated that as a Committee member, an individual is not personally accountable for actions taken since it is of an advisory nature. However, a Board member acting in that particular capacity would be personally accountable. Since there were no further comments from the audience, Mayor Kyser declared the public hearing closed at 7:15 p.m.. O407 COUNCIL BILL 1393 - ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT RECHARTERING THE MID-WILLAMETTE VALLEY COUNCIL O1- GOVERNMENTS. Council Bill 1393 was introduced by Hagenauer. City Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1393 passed unanimously. Mayor Kyser declared the bill duly passed with the emergency clause. Page 2 - Council Meeting Minutes, June 8, 1992 COUNCIL MEETING MINUTES June 8, 1992 TAPE READING 0443 COUNCIL BILL 1394 - RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH STEPHEN JOLIN FOR EMPLOYMENT AS A CABLE TELEVISION CONSULTANT. Council Bill 1394 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1394 duly passed. 0470 COUNCIL BILL 1395 - RESOLUTION AUTHORIZING PROPERTY MANAGEMENT AGREEMENT WITH BRICE INVESTMENT REALTY RE: GRACE VILLAGE PROPERTY. Councilor Hagenauer introduced Council Bill 1395. The bill was read by title only since there were no obiections from the Council. Brief discussion was held regarding a 30 day termination clause and management fees to the agent. On roll call vote for final passage, Council Bill 1395 passed unanimously. Mayor Kyser declared the bill duly passed. 0522 COUNCIL BILL 1396 - RESOLUTION AUTHORIZING ENGINEERING REPORT FOR A SPECIAL ASSESSMENT PROJECT RELATED TO INSTALLATION OF TRAFFIC SIGNAL AT K-MART/BI-MART ACCESS TO HIGHWAY 214. Council Bill 1396 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. Public Works Director Tiwari stated that the State Highway Department has found that warrants have been met to install the traffic signal. The engineering report will initiate the process to have the benefitted property owners (K- Mart/Bi-Mart) pay for the costs of the signalization. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1396 duly passed. 0608 REQUEST FOR EXTENSION OF INSURANCE COVERAGE. The staff recommended the extension of the City's liability insurance to cover the activities scheduled for the 4th of July Celebration. The program will begin at approximately 11:00 a.m. and conclude with a Fireworks Display. JENNINGS/FIGLEY... authorize extension of the City's insurance coverage to cover the activities scheduled which includes the Fireworks display. The motion passed unanimously. Page 3 - Council Meeting Minutes, June 8, 1992 COUNCIL MEETING MINUTES June 8, 1992 TAPE READING .0634 CONNECTION FEE PAYMENT - HABITAT FOR HUMANITY. Public Works Director Tiwari briefly reviewed his memo which identifies which budget line items would pay for the water and sewer connection fees for the house located on Bradley Street and future requests would be reviewed on a case by case basis. No action was taken by the Council since the decision was made at the prior meeting to assist the organization with this community project. 0683 ACCEPTANCE OF WATER MAIN EASEMENT - HARDWARE WHOLESALERS, INC. The staff recommended the acceptance of a water main easement located adjacent to the south property line of the development. JENNINGS/SlFUENTEZ .... water main easement from Hardware Wholesalers, Inc., be accepted. The motion passed unanimously. 0713 STAFF REPORTS. The following staff reports were submitted to the Council: 1) Building Activity report for May 1992; and 2) Cam Subdivision. Councilor Jennings stated that he had requested a status report on the Cam Subdivision since he had been approached by concerned citizens regarding potential building activity within the proposed subdivision. As stated within the staff report, the Planning Commission had not approved of the final subdivision plat as of June 4, 1992, since conditions had not been met by the developer. Councilor Figley also expressed a general concern regarding the location of Parr Road extension to Highway 99E since this subdivision is in close proximity to where the proposed roadway would be constructed. 0809 EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions under the authority of ORS 192.660(1)(e). The motion passed unanimously. The Council adjourned to executive session at 7:28 p.m. and reconvened the regular meeting at 7:53 p.m.. 0817 For the record, City Attorney Shields stated that no final action was required by the Council as a result of the executive session. Page 4 - Council Meeting Minutes, June 8, 1992 COUNCIL MEETING MINUTES June 8, 1992 TaPE READING O835 Councilor Figley questioned the staff regarding the transportation study on the Highway 214 and Hayes Street issues. Public Works Director Tiwari stated that staff was proposing a Council workshop on June 29th on the transportation issue and formal action would be taken by the Council at their July 13th meeting. It was the consensus of the Council to hold the workshop on June 29, 1992, 7:00 p.m., as recommended by staff. Councilor Figley also questioned the staff as to whether or not the Economic Development Department had responded to the City regarding the disposition of the Grace Village property. Administrator Childs stated that he had contacted Yvonne Addington on this issue and she stated that she did not feel comfortable about attending a workshop with the Council until the State had an opportunity to respond to the City's letter regarding the disposition of the property. Councilor Figley expressed her opinion in that 1) the proposal deserves some discussion since the issue of Iow-income housing will not go away, and 2) nothing should be built or managed by Marion County Housing Authority due to their lack of property management. She reiterated her support for farmworker housing and if it is not at the Grace Village site then some other site within the City. Councilor Jennings stated that he had originally supported the workshop concept, however, he now has concerns about holding a workshop for this particular proposal and not for subsequent proposals that may be submitted to the City. He suggested that the City proceed with selling the property to the highest bidder as originally planned. Councilor Sifuentez stated that she agreed with statements made by Councilor Figley and feels that the City should listen to this group or any other group once the door is opened for proposals. Councilor Sifuentez also urged the Council to attend the RSVP Volunteer Recognition Party on June 18th, 2:00 p.m., at the Woodburn Community Center, and to attend the Founder's Day Strawberry Social on June 21 st at Settlemier House. Councilor Galvin stated that he would prefer that the Grace Village property be sold to the highest bidder. Mayor Kyser reflected on some of the past actions on the disposition of the Grace Village property and expressed his opinion that the Council should go back to their original agreement to sell the property to the highest bidder. Page 5 - Council Meeting Minutes, June 8, 1992 COUNCIL MEETING MINUTES June 8, 1992 TAPE READING Councilor Figley stated that she would stand by her motion of May 26th provided that the Economic Development Department gives the City an agreeable response. She also stated that if the Economic Development Department or County Commissioner(s) were unwilling to meet in a workshop setting, she would reconsider her position on this issue at the next regular meeting. 1520 ADJOURNMENT. The meeting adjourned at 8:16 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, June 8, 1992 Executive Session COUNCIL MEETING MINUTES June 8, 1992 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 8, 1992. CONVENED. The Council met in executive session at 7:29 p.m. with Mayor Kyser presiding. ROLLCALL Mayor Kyser Absent Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, City Recorder Tennant. Press: Niki DeBuse, Woodburn Independent The Council met under the authority of ORS 192.660 (1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Public Works Director Tiwari provided the Council with a status report on the negotiations with property owners affected by the proposed realignment of Country Club Rd. and Oregon Way. ADJOURNMENT. The executive session adjourned at 7:52 p.m.. APPROVED FRED W. KYSER, MAYOR A'i-I-EST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Executive Session, Council Meeting Minutes, June 8, 1992 1) 2) 3) 4) s) MINUTES WOODBURN PLANNING COMMISSION JUNE 11, 1992 ROLL CALL: President CommIssioner Commissioner Commissioner Commissioner Commissioner CommissIoner Commissioner Mr. Johnson Present Mrs. Warzynski Present Mrs. Henkes Present Mr. Rappleyea Present Mr. Guerra Present Mr. Bauer Present Mrs. Bjelland Present Mr. Pugh Present MINUTES: The Planning Commission minutes of May 28, 1992 were approved as written. The Woodburn City Council minutes of May 26, 1992 were accepted as received. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: Staff read a letter from linda Woodley, 840 Hermanson, regarding the proposed Pete Cam Subdivision, regarding the compromise of wetlands. Staff stated the Commission would be making a decision on the final Pete Cam plat in the future. At this time the developer is asking for a continuation. PUBLIC HEARING: A. Hazel Nut/Planned Unit Development #92-01 - Robert Withers 5taft read the statement necessary to begin the public hearing. Staff went over the major differences between a planned unit development and a standard subdivision, Staff stated that the applicant wished to develop a planned unit development (71 units) on 16.59 acres located east of Boones Ferry Road and North of Highway 214. It is zoned Single Family residential. The developer requests 55% lot pcm6-11.sg/bw coverage for all PUD lots to accommodate a variety of building designs. The developer will have two areas of 'lownhomes", a pool and Goose Creek open space, where the developer proposes to provide one bench, one picnic table and five exercise stations located along the gravel path winding through the creek area. Mike Campbell, representing the applicant, stated that eventually this will become part of another project called Tukwila. This portion was a starting point. It will be the start of a showcase for the Woodburn community. He showed the commission some pictures of a development in the Charbanneau area. He stated that they had reviewed the staff report and they have some concern about some of the conditions. 1) sidewalks on both sides of street, they feel that sidewalks on one side were adequate. 2) parking requirement, they felt that they had adequate parking. 3) the fence behind the existing homes property line, They feel that the owner of the new homes should choose they type of fence they wished to put up between their home and the existing home. Commissioner Warzynski asked if the town homes would be single story. Mr. Campbell stated that no. Commissioner Bauer asked about the setback requirements. Mr. Campbell stated that at this time the golf course has been deleted from the plans and they wished that the 5' minimum setback be deleted from their request at the present. Commissioner Pugh asked if the homes along the right hand side of the plan would be single story homes. Mr. Campbell answered yes, they would be restricted to single family homes. Commissioner Bjelland asked how the developer would deal with the parking issue if the Commission decided that it was not adequate. Mr. Campbell answered that them is a certain point where you can only put in so many parking bays. He stated that they were expecting that on the single family homes, the families would, knowing what the restrictions in the development are, would use their garages for parking. President Johnson asked what the age of the target customer was. Mr. Campbell answered that they expect a mixture of ages in the development. pcm6-11.sg/bw 2 Commissioner Guerra had some concerns about the traffic impact and asked Mr. Campbell how they anticipated the growth and how that would affect the traffic. He also asked if they were willing to assume some of the investment that will be required to meet the needs of the increased traffic that will be generated. Mr. Campbell stated that Country Club Road had improvements up to a certain point. It's designed to come straight through. Some of these issues have been worked on the past couple of years to make sure that there is adequate space for this development. He stated that it is on the master plan. Staff stated that the applicant has plans in the future to utilize a portion of the Country Club Road property for his development. In turn he will extend the road farther to the north to have the access point farther to the north. He stated that the objective was to have Country Club Road moved north of its existing location on Boones Ferry Road. Commissioner Guerra stated that he was concerned if Boones Ferry Road would be able to handle the future traffic increase. Staff stated that a traffic study was done and there would be improvements, in the future, as this development grows. Commissioner Bjelland asked who was responsible for the improvements for children and bike traffic on the northern most entrance of the project and what about the request on the police recommendations. Mr. Campbell stated that the plans showed an 8 ft. easement and the city wanted 2 ft. more for future improvements on Boones Ferry Road. The improvements would have to be done as a complete unit and everyone will share in the cost. Dennis Miller, 520 Jory Street, stated that he felt that this would be a quality development and it was much needed in Woodburn. Wally Aho, P. O. Box 63, Molalla, representing his parents who own a parcel of land by this proposal. He stated that his parents are concerned about the street size, sidewalk issue, density that is perceived to be created in their back yard. He stated that there is the absence of the traffic study. He stated that there are many unanswered questions about this proposal. He stated that he was concerned about the comments from staff about the traffic. He stated that he would like to hear from a traffic engineer. He has concerns about the Neighborhood Association that has been talked about but not been formed. He felt that the Neighborhood Association should be formed and rules and regulations be made before the Commission make a decision on this proposal. pcm6-11.s~/bw 3 He stated that there should be sidewalks on both of the street, and wide streets. He stated that there needs to be adequate and a continuity of public facilities. The public facilities in most communities include schools. Rhonda Nada, 2374 N. Boones Ferry, stated that she owned the property north end of this development. She stated that last fall when she went to listen to the development, Mr. Withers promised that the townhouses would not be built around the existing residential area, they would be built around the high school and other areas. She has concerns about the traffic and no room in the schools. Gene Boom, 2348 N. Boones Ferry, stated that he would like to see a fence between the properties. He was concerned about the undersize lots and the unspecified use of future property. He had the understanding that the developer could mix commercial with the multifamily residential properties. He does not wish to live next to a convenience store. Mr. Campbell stated that the developer was aware that there were concerns from the neighbors. He stated that they had made their proposal so it would address the sidewalks, densities and street widths. A traffic study was done for the larger Tukwila project. The Neighborhood Association unlike most subdivisions, the covenants and conditions along with bylaws and regulations being set up. The issue of the schools is one that must be looked at as a city wide project. President Johnson asked if there were questions from the Commission. Commissioner Warzynski stated that she didn't read anywhere in the staff report about any improvements to Boones Ferry Road. Staff stated that on page 15, item 5, it says that '~he improvement of a street is the responsibility of the adjacent property. This development must improve Boones Ferry Road to city standards; however, at this time the city will require a properly signed and recorded non-remonstrance consent form to be provided." Commission Pugh stated that everyone was excited about the city expanding, but there is a need to protect both the present property owners and the new ones. He stated that he was glad to hear that the developer is willing to go for single story residents along the westside adjacent to the existing dwellings north and south sides. He wished to go on to record so that this did not get over looked. He would like to see cinderblock fence going around the back to protect the existing home areas. He was glad that the city had a policy of sidewalks on both sides. He had concerns about the parking bays and the street size on the main street going north and south. He would like more input on this. pem6-11.sg/bw 4 Commissioner Guerra stated that the Charbanneau area was a very nice neighborhood and he could see why not having sidewalks in a neighborhood could work, it was called control, that is what Charbanneau was. He asked how reliable the data on the traffic study was, is the data current? He was concerned if this would require a zoning change. He was concerned about the cost in maintaining the streets once the project is developed. He asked how self-sufficient this exclusionary neighborhood would be. He asked if there would eventually be a back road connecting the Tukwila project to the High School. Staff stated that in regards to the "7-Eleven" he was completely unaware of this. He stated that in the future the developer wished to put in an 18-hole golf course, this could mean that portions of the development could be commercial like a pro- shop, small restaurant or a convenience store. In regards to the transportation study staff stated that their analysis was based upon the expertise of city engineers. In regard to the street width the 26' street can accommodate two way traffic with no parking on the street. Staff stated that in regard to the school concern, when ever there is a subdivision proposal, the school is always contacted and they are provided a public notice. Commissioner Rappleyea stated that in the proposal he did not see a left hand turn lane into the project. He felt that a left hand turn lane was necessary due to the increase in traffic. Staff stated that the Commission could establish this as a condition and the City Engineer could evaluate the recommendation and if he feels that it is not necessary at this time staff would have him come and convey that to the Commission. There was an interruption from a gentleman in the audience who was concerned over the length of time has been taken and his hearing notice stated that the hearing he was there for was at 7:00. He and his group left. Staff stated that as far as a zone change it is not required since this is a PUD. He stated that the city requires that the developer meet the engineering standards as far as the road. The city will take responsibility of the street as soon as it is built. It will be a public street. Commissioner Guerra was concerned about having a public facility, such as a private swimming pool, available to only to the neighborhood residents, in this development. Staff stated that this was allowed due to the Neighborhood Association taking responsibility of maintaining the wetlands, pool, etc. pcm6-1 l.sg/bw 5 Commissioner Warzynski stated that the PUD was new to the Commission and it had greater flexibility, she wondered if that flexibility might apply to sidewalks. Staff answered yes, if the Commission wished. Staff recommended that the Commission stay with the sidewalk standard. President Johnson stated that he would hate to see the Commission deviate from the standard after all the years of sweat trying to get the standard for sidewalks on both sides of a street. Commissioner Bauer stated that the letter from Lt. Null, Woodbum Police Department, was concerned about the children walking to school. He asked if the developer would consider sidewalks in that area. He asked if the developer would consider a play area for the children as well as the pool. He would like to have Dr. Robinson asked again about his comments on this proposal. He stated that if a well designed fence was put on this property it would enhance the potential sales value but also be a reasonable compromise to the existing homeowners. He was uncertain as to when the Homeowners Association would take over from the developer. He stated that he felt that there was potential for parking compromise. Staff stated that they would contact Dr. Robinson, School Superintendent, again. Commissioner Bauer asked if it was possible to continue this to get a chance to consolidate the concerns and recommendations that have been made by the Commission and give a chance to take a look at Charbanneau area and the parking they have there. Commissioner Guerra agreed with Commissioner Bauer that it be continued until more information could be gathered. President Johnson asked what specific information the Commission wished staff or the applicant to bring before the Commission. President Johnson stated that he would like the developer to address the children walking to school on Boones Ferry. Commissioner Guerra stated that he would like more information on the fully developed proposal regarding the traffic study. President Johnson asked that the fencing behind the townhouses to the north be addressed. He also asked about the pool being built. Staff stated that maybe the Commission would like to set conditions that after a certain number of houses are built that the fence be put up, after another certain pcm6-11.sg,/bw 6 number of houses are built, the pool must be built. These type of time lines could be looked at. President Johnson stated that Commissioner Bauer's idea of the children play area should be looked into. Commissioner Bauer stated that the developer is a long time resident in the area. He felt that this would have a positive effect on the City. Bob W'[thers, 3209 ???????? Road, Wilsonville, asked if the Commission would be more comfortable with a regular subdivision rather than a PUD. The consciences of the Commission was that they had no problem with the PUD. Mr. Withers stated that they started meeting with staff about Tukwila about 26 months ago. He asked if it was possible for the Commission to get involved with the information sooner, rather than having it dumped on them in one meeting. Staff stated that open meeting laws would not make that possible. Commissioner Pugh made the motion to continue Hazelnut/PUD #92-01 until the next meeting for conclusion. Commissioner Warzynski seconded the motion. A vote was taken and passed unanimously. B. Conditional Use #92-01 Seventh Day Adventist Church Staff read the statement necessary to open the public hearing. The property is located at 782 Willow Ave. The applicant wishes to purchase the property and use it as a church. Due to the cost involved the applicant wishes to phase the improvements over a year + time frame. Staff recommends approval with the following conditions. 1. Curbs and sidewalks on Willow Ave. and Unda Street to standards required by City Engineer. 2. Pave the parking lot to standards required by the City Engineer. One space per four seats or every eight feet of bench in the auditorium. 3. Provide a site plant that identifies the landscaping and parking configuration. Dcm6-] ].sg/bw 7 Ron Baker, Roseberg, representing the Seventh Day Adventist Conference, stated that 1) none of the existing trees would be removed, 2) sidewalks will be built, 3) he stated that the street improvements and other improvements were not considered so that is why a year + time line is requested, 4) he stated that they felt a buffer was needed between the neighbors. Staff stated that there was 17 feet between the church property and the neighbors. This was an easement to the park. No residential property abuts to the church property. Sharon Martin, 3469 Linda Street, stated she was unsure whether she was for or against. She has concerns about the traffic, noise level, congregation size, etc. Mr. Baker stated that the congregation size was about 300 people, their sabbath was on Saturday so it would not be used on Sunday. Wednesday night about 50 to 100 people would be there. He stated that there were very minimal uses for the property. Arlene Wickland, 3413 Unda, stated that she did not get notification, she had lived there 13 years. She was concerned about the park becoming an extension of the church and the traffic increase. Mr. Baker stated that a fence has been donated for the park side property line. He felt that the church had enough property to meet its needs. Commissioner Bauer stated that the Commission should get staff and the church to set priorities of development over the five year period. President Johnson asked about a buffer. Staff answered that some time of light deflecting buffer vegetative should be built to deter headlights at night into the neighbors property. Commissioner Pugh stated that he would like to see the curbs and sidewalks made the first priority and parking be phased over the time frame. Commissioner Guerra asked if a lot of cars in the gravel parking lot would create large amounts of dust. Mr. Baker stated that the gentleman who left early had stated that he was concerned about the dust. He stated that there was actually more grass in the parking area than gravel. He stated that he suggested to the gentlemen to get the people on the street to meet with him to discuss any concerns they have. As for pcm6-11.sg/bw 8 6) 7) S) the sidewalks issue, the congregation has decided to go without pews and work on chairs in the church for one year to help with the cost of improvements. Commissioner Pugh asked if they have an estimate on the cost of the curbing on both sides of the street. Mr. Baker stated that yes, he had been told that it was $20 a linear foot. Staff stated that it was 251 feet. Mr. Baker stated that they would make putting in curbs the number one priority. Commissioner Warzynski made the motion to approve Conditional Use/Seventh Day Adventist Church #92-01 with the conditions listed in the staff report and the of installation of sidewalks and curbing being their first priority. Commissioner Pugh seconded. President Johnson stated that he would like to have the time frame tightened down. He asked if there was any further discussion about the motion. There was none. A vote was taken and approved, 6 yes, 2 no. C. Sign Ordinance Amendment #92-01 was continued due to time factor. REPORTS A. Subdivision #91-02 Final Plat Approval - Pete Cam was continued due due to the applicants negotiations with park board on the open space issue. B. Property Lot Line Adjustment/Jamie Anfilofieff - Staff stated that a property trade was made in the city's interest so that one day "A" Street may be improved. C. Building Activity - May 1992. BUSINESS FROM THE COMMISSION: None ADJOURNMENT: There being no further business, the meeting adjourned. pcm6-11.sg/bw 9 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ ~ Council Workshop Relating to Traffic Flows and Street Improvements June 18,1992 The Woodburn City Council Workshop scheduled for June 29 will allow the exchange of ideas related to the present and anticipated traffic problems of the city. The formal presentation on the topic will be made in the first council meeting of July. Staff is preparing a document defining certain issues and recommendations to facilitate discussion and decision making of the council. This document package is to be delivered to the members of the council on June 26. Although the Public Works package will include Hayes Street as a part of the overall traffic issue, the historical activities information on Hayes Street will be provided by the Planning Department in a separate package. It should be noted that the Public Works infrastructure construction requires careful analysis and a considerable amount of funds. Therefore, the decision needs to be made with the long term effect in mind and also it is important to remain consistent with the decision. Please do not hesitate to contact us individually if we can be of assistance. TRAFFIC.CC June 10, 1992 Mayor and City Council City of Woodburn Woodburn City Hall 270 Montgomery Woodburn, OR 97071 Re: City Operating Levy Dear Mayor and Council Members: The Board of Directors of The Woodburn Chamber of Commerce desire to express their full support for passage of the operating levy scheduled for a vote on June 30, 1992. At their regular board meeting held June 10, 1992, the Board voted unanimously to publicize their support and to urge the City of Woodburn voters to retain the city services now enjoyed by those who live and work in this community. The Board of Directors of the Chamber of Commerce hereby wish to go on record as lending full backing to the levy's passage. Yours truly, JOANN K. BEC~ On Behalf of Woodburn Chamber of Commerce Board of Directors JKB/nhb Honorable Fred Kyse~-, City of ~oodburn City Hall Woodburn, OR 97071 Dear ~ayor Kyser: The unde,-signed members of the commur~ity wish to commend you for getting the City Council back or~ track in the matter' of the sale of Grace Village. It is our opinion that the City's official position (according to press accounts) has been that the G~-ace Village prope~-ty would be sold to the highest bidde~- once the legal hurdles had been addressed. It seems to us to be counter productive for the Council to even consider disposing of the Grace Village p~-operty by any other means than sale to the highest bidder aftcr having spent 22 1/~ years and significant taxpayer fur, ds posturing itself to accomplish such a sale. ]-he legal expenses incur'red f'o~- such, posturing underscores the need for taxpayer- ~-ecover¥,. A previous Council put the tax-paying citizens of this community at risk when Economic Development 'grant money was loaned to ~race Village, but subsequent events ~ould justify that loan if p~-operty was sold to the highest bidder and the City ;-ecovered the loan amount and legal expenses, it ~ould be fiscally i~-responsible for the Council to ente~-tain any other coup-se of act ion. Please expr'ess to the Council our concern in this matter. We believe the Council should procede with due diligence to dispose of Grace Village by sale to the highest bidder. Respectfully submitted, (Seven identical copies of this letter were submitted, bearing an additional 46 signatures; see attached signature list) SIGNATURE LIST - 6/16/92 GRACE VILLAGE LETTER Kirk A. Schmidtman Robert Engle JoAnn K. Beck Marinus M. Optiz George W. Doney Jacqueline Optiz Janice Baglien J.D. Russell Cravens Clarence L. Voliva D. Hildebrand Naomi Hildebrand Richard Ostrom Lynn Simon P.C. Hunt Phil Olson Patricia Ostrom Michael Chose Bob Sawtelle Kerin Ostrom David J. Christoff Ben Shevchinko Pat Ballweber Joh Graham Robert C.Cornwell Wallace L. Kropf Robert Keehner Jilda Ballweber Marietta Crosby Ronald L. Halter Edna L. Murphy Edward J. Murphy Alvera Palmer Michele Palmer Judy Miller Bill Leder Ellen Bandelou Zona K. Shevchenko Orrin Ostrom Dennis Miller Lois M. Miller Darrell Mendenhall Kathy Eder Robert Withers Lori Fossholm W. Trent Withers Dick Lund MEMO TO: FROM: SUBJ.: Mayor and City Council Chris Childs, City Administrator Council Bill 1397 - City Attorney Contract Renewal DATE: June 18, 1992 RECOMMENDATION: Approve Council Bill 1397 - Resolution Authorizing Contractual Services Agreement with N. Robert Shields as City Attorney. BACKGROUND: Shields. Terms agreement. This is a one-year renewal of the existing agreement with Mr. and conditions are essentially unchanged from the previous The present arrangement, to be continued with this Resolution, appears to be working well. With the continued growth in the city and the increasing complexity of issues dealt with by city officials, a case could certainly be made for expanding the extent of the City Attorney's services, presently limited to 24 hours per week. However, given the City's limited financial resources, staff will cooperate in making the best use of the time available to our attorney. Mr. Shields is doing an excellent job for the City of Woodburn! MEMO TO: FROM: SUBJECT: DATE: M~YOR AND CITY COUNCIL b N ROBERT SHIELDS, CITY ATI'ORNEY~ CONSIDERATION OF COUNCIL BILL DESIGNATING CITY ATI'ORNEY JUNE 16, 1992 The purpose of this memo is to formally declare a conflict of interest in regard to your consideration of Council Bill 1397 which would continue my contract as City Attorney since I have a financial interest in this matter. The rules of ethics also require that I advise you that I cannot give you legal advice in this context and that if you have need for legal advice you should seek other competent counsel. COUNCIL BILL NO. / ~ ~) ~7 RESOLUTION NO. A RESOLUTION AUTHORIZING A CONTRACTUAL SERVICES AGREEMENT WITH N. ROBERT SHIELDS AS CITY AI-rORNEY AND REPEALING RESOLUTION 1040 WHEREAS, Chapter III, Section 10 of the City Charter provides for the Council appointment of a City Attorney as an officer of the City, and WHEREAS, N. Robert Shields has held the position of City Attorney as a regular employee and currently is on an interim agreement authorized per Resolution 1040; and WHEREAS, the interest of the City is best served by contractual appointment of City Attorney services for an extended term; and WHEREAS, N. Robert Shields is imminently qualified and familiar with the city's operations and pending litigation to provide this continuation of City Attorney services in the most effective manner; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor and City Administrator are authorized to execute a professional services agreement for City Attorney, a copy of which is attached hereto for reference. Section 2. That N. Robert Shields be reaffirmed in his appointment as City Attorney with all powers and duties prescribed in Section 24 of the City Charter and any other requirements prescribed by laws of the State of Oregon. Section 3. That Resolution 1040 be repealed. Approved as to form: City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'I-rEST: Mary Tennant, Deputy Recorder City of Woodburn, Oregon /cA AGREEMENT I. PARTIES This agreement made and entered into between the CITY OF WOODBURN, a municipal corporation of the State of Oregon, hereinafter "CITY" and N. ROBERT SHIELDS, an attorney licensed to practice law in the State of Oregon, hereinafter "CONTRACTOR". II. TERM The Agreement shall commence on July 1, 1992 and shall continue in full force and effect until June 30, 1993. This Agreement may then be renewed by mutual agreement of the parties for one-year periods. III. PROFESSIONAL SERVICES TO BE PERFORMED CONTRACTOR shall act as City Attorney and shall assume all powers and duties of this position under CITY'S Charter. IV. COMPENSATION CONTRACTOR shall receive compensation for providing legal services at a rate of forty-five dollars ($45.00) per billable hour. The amount of legal services provided shall not exceed twenty-four (24) billable hours per week without additional authorization by CITY. This does not include any legal services provided as CITY'S 'forfeiture counsel" pursuant to 1989 Oregon Laws, Chapter 791. CONTRACTOR shall within ten (10) days following the dose of the month for which payment is sought, submit to CITY a written statement accounting for legal services rendered and detailing the number of hours worked in one-quarter hour increments. V. OVERHEAD CITY will provide all necessary secretarial support and related overhead expenses to enable CONTRACTOR to render legal services to CITY. While on CITY'S premises, CITY shall provide a telephone and office space to CONTRACTOR. VI. COSTS AND DISBURSEMENTS CITY and CONTRACTOR agree that the compensation under this agreement is for legal services provided. Any filing fees, costs, or expenses of litigation shall be paid by CITY. VII. TERMINATION CITY retains the right to discharge CONTRACTOR if in the opinion of the City Council the manner of his performance falls below what would reasonably be expected of a licensed attorney. CITY also retains the right to discharge CONTRACTOR if sufficient funds are not available to pay CONTRACTOR and this non-appropriation of funds did not result from any act or failure to act on the part CITY. VIII. INDEPENDENT CONTRACTOR The parties intend that independent contractor-employer relationship be created by this contract. CITY is interested only in the results to be achieved and the control of the work lies solely with CONTRACTOR. CONTRACTOR is not entitled to any benefits which CITY provides to its employees. IX. ASSIGNMENT The rights and duties of the parties hereunder are personal and shall not be assignable by either party without the express written consent of the other party. X. ENTIRE AGREEMENT This agreement constitutes the entire agreement between the parties and supersedes all prior agreements between the parties concerning the services provided herein. This agreement may be modified only by a written instrument duly executed by each of the parties. XI. ESCAPE NOTICES Any notice, request, demand or other communication hereunder shall be in writing and shall be deemed to have been properly given when delivered personally or sent by mail with all postage to the parties hereto at the respective address below: Chris Childs City Administrator 270 Montgomery Street Woodburn, Oregon 97071 N. Robert Shields Attorney at Law 8101 S.W. Nyberg Rd., No. 212 Tualatin, Oregon 97062 IN WITNESS WHEREOF, the parties have executed this agreement in duplicate, on the __ day of ,1992. CONTRACTOR CITY OF WOODBURN N. Robert Shields Chris Childs City Administrator Fred W. Kyser, Mayor MEMO TO: THROUGH: FROM : DATE : SUBJECT: Mayor and City Council Chris Childs, City Administrator Mary Tennant, City Recorder June 17, 1992 Transfer of Appropriations - Fiscal Year 1991-92 Preliminary review of the May 1992 budgetary statements indicate that appropriation transfers are necessary within a few funds in order to meet current fiscal year operational expenditures. A brief description of the proposed transfers is as follows: 1) General Fund -- The Finance Department incurred additional personnel costs due to the transfer of a court employee to an accounting position as part of the bargaining unit "bumping" rights. Within the City Hall Maintenance program, an unanticipated expense was incurred in May for the repair of the heating/air- conditioning system. Finally, the Non-Departmental materials and services accounts incurred a substantial amount of additional expenses during the current fiscal year. Some of the legal expenses for Pacific NW Development settlement were transferred from operating contingency appropriations, however, an additional $5,000 in appropriations is still required to meet the full settlement costs. The labor negotiations line item includes costs associated with the current police contract in addition to grievance and arbitration costs which were incurred during the year. Both the fireworks expense and elections/printing appropriations require an additional amount since last year's costs for these items were paid out in August 1991 and costs were not accrued within the previous year's budget. 2) Park Fund -- General liability and automobile insurance premiums exceeded the amount of the original budget appropriations. Insurance rates remain fairly stable, however, property value increases and the number of vehicles covered under the automobile policy created a higher premium cost to the department. 3) Water Fund -- As with the Park Fund, the insurance premium for automobile insurance coverage exceeded anticipated costs. 4) Technical & Environmental Services Fund -- Additional appropriations are required within the Public Works Administration department to cover salary adjustments and other miscellaneous permits required by the department. Within the Planning and Code Enforcement departments, personnel costs also exceeded the original appropriations and the transfer is necessary to comply with budget law. COUNCIL BILL NO. ! ~ ~7 ~ RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1991-9;2. WHEREAS, Oregon Revised Statutes 294.450 allows the transfer of appropriations within a fund after the budget has been approved and during the year in which the appropriations are made, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the following budgetary transfer of appropriations within the funds listed below are hereby authorized to meet estimated operational expenditures in each category: GENERAL FUND: Transfer From: City Admn. Office (001.020.512.000) $ 6,000 Municipal Court (001.030.545.000) 3,000 Police Department (001.060.512.00) 21,500 Transfer To: Finance Department (001.050.512.000) City Hall Maint. (001.080.620.001) Non-Departmental: Legal Exp.-Pacific NW Devlp. (001.090.641.000) Labor Negotiations (001.090.61 6.000) Fireworks Expense (001.090.621.030) Elections & Printing Exp. (001.090.653.000) PARK FUND: Transfer From: Facility & Maintenance (020.210.513.000) Leisure Services (202.220.513.000) Transfer To: Non-Departmentah Insurance - Auto & Vehicle (020.230.641.000) Insurance- Bldg/Personal Prop. (020.230.641.000) $ 2,000 2,000 $ 1,500 6,000 5,000 5,000 5,00O 8,000 2,000 2,000 Page 1 - COUNCIL BILL NO. RESOLUTION NO. WATER FUND: Transfer From: Water Administration (070.700.512.000) Transfer To: Misc. Water Accounts: Insurance- Auto & Vehicle (070.710.641.000) TECHNICAL & ENVIRONMENTAL SERVICES FUND: Transfer From: Engineering Division (082.830.631.003) Transfer To: Administration (082.825.512.000) Administration (082.825.659.001) Planning (082.850.512.000) Code Enforcement (082.855.513.000) Approved as to Form.'~'~~ ~ City Attorney 1,500 1,500 $11,000 $ 3,000 3,500 3,000 1,500 I& Date Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon APPROVED FRED W. KYSER, MAYOR Page 2 - COUNCIL BILL NO. RESOLUTION NO. MEMO TO: THROUGH: FROM : SUBJECT: Mayor and City Council Chris Childs, City Administrator Mary Tennant, City Recorder Budget Appropriations for Fiscal Year 1992-93 Attached for your consideration is Council Bill 1399 which would adopt a budget for fiscal year 1992-93. The budgetary appropriations listed in the ordinance are those approved by the Budget Committee and Council at prior public hearings. In addition, State budget law does allow for adjustments to the proposed budget document provided that the adjustments do not exceed 10% of the fund total. Revenue sources used to balance any increase in appropriations are derived from non-tax revenues such as estimated increases in working capital carryover, unanticipated grants, donations, fees, etc.. In general, revenues to be carried over to fiscal year 1992-93 will fund a majority of the budgetary adjustments. The Police Department recently secured grant funding for traffic safety and suppressing youth gang activity. Within the General Fund, additional revenues will also be received from the Cable TV application fee which will help offset the cost of the consultant. On the expenditure side, budgetary adjustments were made in several funds to offset the cost of Hepatitis B immunizations which must be offered to employees in "high risk" occupations. Funding for these immunizations is itemized under Health Program Supplies/Services. Within the Park Fund, the capital outlay appropriation is for the annual museum payment which is due July 1st. To date, the 9-1-1 Communications Fund has not received authorization from the State to complete the purchase of some additional telephone equipment. Therefore, adjustments were made to working capital carryover and operating contingency in order to meet anticipated expenditures during 1992-93. Lastly, increased working capital carryover funds within several public works funds were re-budgeted for the purpose of purchasing new equipment or for costs associated with outside engineering/technical services. A summary of the increases (decreases) is listed below. GENERAL FUND - Revenues Working Capital Carryover Cable TV Application Fee Traffic Safety Grant Youth Gang Grant Donations - Public Safety Programs $11,200 6,000 3,000 17,000 1,500 TOTAL REVENUES $ 38,7OO Page 2 - 1992-93 Budget Appropriations Memo June 18, 1992 Appropriations: Finance Office - Capital Outlay (new equipment) Police Dept. - Personnel Services - Overtime Materials & Services - Public Education materials Materials & Services - Drug Investigation Non-Departmental - Cable TV contractual services Health Program supplies/services 700 5,000 1,500 15,OOO 13,200 3,300 TOTAL LIBRARY FUND - Revenues: Working Capital Carryover Appropriations: Capital Outlay (computer equipment) PARK FUND - Revenues: Working Capital Carryover Donations TOTAL $ 2,000 $ 1,000 5,000 $ 6,000 $ 38,700 $ 2,000 Appropriations: Facility Maint - Materials & Services Health Program supplies/services Non-Departmental - Capital Outlay (museum payment) TOTAL 9-1-1 COMMUNICATIONS FUND - Revenues: Working Capital Carryover $ 59,000 Appropriations: 9-1-1 Operations - Materials & Services R.A.I.N. contract 9-1-1 Development - Capital Outlay Communication System Operating Contingency 1,000 5,00O 6,000 $ 2,555 130,000 (73,555) Page 3 - 1992-93 Budget Appropriations Memo June 18, 1992 STATE REVENUE SHARING FUND - Revenues: Working Capital Carryover Appropriations: Capital Outlay - Street resurfacing 6,810 STREET FUND - Revenues: Working Capital Carryover Appropriations: Street Maintenance - Materials & Services Health Program supplies/services Interfund Transfer - Street Equip/Repl Reserve Fund Operating Contingency $ 28,000 TOTAL SEWER CAPITAL IMPROVEMENT FUND - Revenues: Working Capital Carryover Appropriations: Capital Outlay - Plant Recirculation Proj. $ 27,849 WATER WELL CONSTRUCTION FUND - Revenues: Working Capital Carryover Appropriations: Materials & Services - Engineering/Tech. Services $10,000 WATER FUND - Revenues: Working Capital Carryover Appropriations: Administration - Materials & Services (Health Prgm supplies/services) Materials & Services (LOC water program) Capital Outlay (new equipment) Operating Contingency TOTAL $ 26,000 $ 6,810 $ 1,000 20,000 7,000 $ 28,000 $ 27,849 $10,000 $ 1,000 2,000 11,000 12,000 $ 26,000 Page 4 - 1992-93 Budget Appropriations Memo June 18, 1992 WASTEWATER FUND - Revenues: Working Capital Carryover $ 28,800 Appropriations: Plant Operations - Materials & Services (Health Prgm supplies/services Capital Outlay (new equipment) Interfund Transfer - Wastewater Equip/Repl Res. Fund TOTAL TECHNICAL & ENVIRONMENTAL SERVICES FUND - Revenues: Working Capital Carryover $ 84,000 Appropriations: Engineering Matl. & Serv. (Outside Eng. Serv.) Engineering-Capital Outlay (new equipment) Planning-Marl. & Serv. (LCDC Grant) TOTAL WASTEWATER EQUIPMENT REPLACEMENT RESERVE FUND - Revenues: Interfund Transfer - Wastewater Fund $ 20,000 Appropriations: Capital Outlay - new equipment STREET EQUIPMENT REPLACEMENT RESERVE FUND - Revenues: Interfund Transfer - Street Fund $ 20,000 Appropriations: Capital Outlay - new equipment $ 1,800 7,000 20,000 $ 28,800 $ 72,000 9,5O0 2,500 $ 84,000 $ 20,000 $ 20,000 COUNCIL BILL NO. /6~s/ ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 1992-93, MAKING APPROPRIATIONS, LEVYING TAXES, AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the budget for fiscal year 1992-93 is hereby adopted as set forth below. Section 2. That the taxes levied for fiscal year 1992-93, beginning July 1, 1992, as provided for in the budget adopted in Section 1 of this ordinance in the aggregate amount of $2,569,358, contingent upon voter approval of a $1,391,506 one-year operating levy on June 30, 1992, are hereby levied and assessed pro rate upon all taxable property within the City of Woodburn for tax year 1992-93. Section 3. That the amounts for fiscal year 1992-93, and for the purposes shown below, are hereby appropriated as follows: GENERALFUND-- City Council and Mayor City Administrator's Office Municipal Court City Attorney's Office Finance/City Recorder's Office Police Department City Hall Maintenance Non-Departmental- Materials & Services Interfund Transfer -Tech. & Envir. Services Fund Interfund Transfer - R.S.V.P. Federal Prgms Fund Interfund Transfer - 9-1-1 Fund Interfund Transfer - Capital Project Mgmt Fund Operating Contingency 5,060 66,O34 54,273 4O,O5O 83,541 1,365,779 67,362 73,090 63,905 21,123 169,975 22,500 50,000 TOTAL GENERAL FUND APPROPRIATIONS $2,082,692 Page 1 - COUNCIL BILL NO. ORDINANCE NO. TRANSIT SYSTEM FUND -- City Transit System Operating Contingency Dial-a-Ride Program Operating Contingency $ 179,366 1,5OO 42,248 1,000 TOTAL TRANSIT SYSTEM FUND APPROPRIATIONS LIBRARY FUND -- Personal Services Materials & Services Capital Outlay Operating Contingency $ 267,059 120,800 2,00O 11,752 TOTAL LIBRARY FUND APPROPRIATIONS PARK AND RECREATION FUND -- Administrative Services Parks & Facility Maintenance Leisure Services Swimming Pool Non-Departmental - Materials & Services Non-Departmental - Capital Outlay Operating Contingency $ 131,931 231,406 114,884 43,727 18,170 5,000 15,000 TOTAL PARK & RECREATION FUND APPROPRIATIONS 9-1-1 COMMUNICATIONS FUND -- 9-1-1 Communications 9-1-1 Development Operating Contingency $ 439,49O 145,000 71,181 TOTAL 9-1-1 COMMUNICATIONS FUND APPROPRIATIONS INVESTIGATION AND SEIZURE FUND -- Material & Services $ 37,OOO TOTAL INVESTIGATION & SEIZURE FUND APPROPRIATIONS $ 224,114 $ 401,611 $ 560,118 $ 655,671 $ 37,000 Page 2 - COUNCIL BILL NO. ORDINANCE NO. STATE REVENUE SHARING FUND -- Materials & Services Capital Outlay $ 41,284 33,626 TOTAL STATE REVENUE SHARING FUND APPROPRIATIONS ECONOMIC DEVELOPMENT LOAN FUND -- Materials & Services Capital Outlay Operating Contingency $ 19,100 255,000 88,979 TOTAL ECONOMIC DEVELP. LOAN FUND APPROPRIATIONS W.E.L.L. PROGRAM FUND -- Materials & Services TOTAL W.E.L.L. PROGRAM FUND APPROPRIATIONS HOUSING REHABILITATION FUND -- Materials & Services Interfund Transfer - Tech. & Envir. Services Fund Operating Contingency $ 2,518 1,486 10,000 34,683 TOTAL HOUSING REHABILITATION FUND APPROPRIATIONS FEDERAL PROGRAMS FUND (Retired Senior Volunteer Proqram) -- Personnel Services Materials & Services $ 59,735 16,041 TOTAL FEDERAL PROGRAMS FUND APPROPRIATIONS STREET FUND -- Street Repair/Maintenance Street Cleaning Misc. Street Accounts - Mtls. & Services Interfund Transfer - Tech. & Envir. Services Fund Interfund Transfer - Street Equip. Repl/Res. Fund Operating Contingency $ 37O,782 49,969 22,920 129,000 4O,OOO 26,OOO TOTAL STREET FUND APPROPRIATIONS 3 - COUNCIL BILL NO. ORDINANCE NO. Page $ 74,910 $ 363,079 $ 2,518 $ 46,169 $ 75,776 $ 638,671 BONDED DEBT FUND -- Debt Service - Principal Ensuing Year Debt Service - Interest Ensuing Year Debt Service - Principal 2nd Ensuing Year Debt Service - Interest 2nd Ensuing Year TOTAL BONDED DEBT FUND APPROPRIATIONS BANCROFT BOND REDEMPTION FUND -- Debt Service - Principal Debt Service - Interest $ 244,712 60,983 155,000 23,837 $ 23O,452 36,364 TOTAL BANCROFT BOND REDEMPTION FUND APPROP. SPECIAL ASSESSMENT FUND -- Personnel Services $ 8,080 Materials & Services 27,040 Capital Outlay 341,153 Debt Service 15,000 TOTAL SPECIAL ASSESSMENT FUND APPROPRIATIONS SEVVER CAPITAL IMPROVEMENT FUND -- Materials & Services $ Capital Outlay Interfund Transfer - Bonded Debt Fund TOTAL SEWER CAPITAL IMPRV. FUND APPROPRIATIONS WATER CAPITAL IMPROVEMENT FUND -- Materials & Services Capital Outlay Interfund Transfer - Bonded Debt Fund Interfund Transfer - Water Well Const. Fund 168,750 96,382 41,215 $ 20,000 184,251 34,074 20,000 TOTAL WATER CAPITAL IMPRV. FUND APPROPRIATIONS $ 484,532 $ 266,816 $ 391,273 $ 306,347 $ 258,325 Page 4 - COUNCIL BILL NO. ORDINANCE NO. STREET/STORM DRAIN CAPITAL IMPROVEMENT FUND -- Materials & Services Capital Outlay PaRk $ 20,000 701,176 TOTAL STREET/STORM DRAIN CAPITAL IMPRV. FUND APPROP. $ & RECREATION CAPITAL IMPROVEMENT FUND -- Materials & Services Capital Outlay $ 1,000 32,60O TOTAL PARK & RECREATION CAPITAL IMPRV. FUND APPROP. $ WASTEWATER TREATMENT PLANT CONSTRUCTION FUND -- Materials & Services $ 300,000 Capital Outlay 89,000 TOTAL W.W.T.P. CONSTRUCTION FUND APPROPRIATIONS $ WATER WELL CONSTRUCTION FUND -- Materials & Services $ 30,500 Capital Outlay 123,500 TOTAL WATER WELL CONST. FUND APPROPRIATIONS $ CITY HALL CONSTRUCTION FUND -- Capital Outlay $ 40,006 TOTAL CAPITAL OUTLAY $ CAPITAL PROJECT MANAGEMENT FUND -- Materials & Services $ 45,500 Capital Outlay 12,254 TOTAL CAPITAL PROJECT MGMT. FUND APPROPRIATIONS $ 721,176 33,600 389,000 154,000 40,006 57,754 Page 5 - COUNCIL BILL NO. ORDINANCE NO. WATER FUND -- Water Administration Meter Reading/Accounting Misc. Water Accts - Mtls. & Services Interfund Transfer - Tech. & Envir. Serv. Fund Interfund Transfer - Water Equip. Repl/Res. Fund Interfund Transfer - Capital Proj. Mgmt. Fund Operating Contingency $ 591,645 115,888 17,567 199,000 15,000 2,000 32,000 TOTAL WATER FUND APPROPRIATIONS WASTEWATER COLLECTION & DISPOSAL FUND -- Treatment Plant Operations Sewer Line Maintenance Misc. Wastewater Accts. - Mtls. & Services Interfund Transfer Interfund Transfer Interfund Transfer Interfund Transfer Interfund Transfer - Tech. & Envir. Serv. Fund - Water Fund - WWTP Equip. Repl/Res. Fund - Bonded Debt Fund - WWTP Construction Fund Interfund Transfer - Capital Proj. Mgmt. Fund Operating Contingency $ 763,550 122,004 23,950 199,000 39,000 45,O0O 12O,OOO 120,000 2,000 63,746 TOTAL WASTEWATER COLL. & DISP. FUND APPROPRIATIONS WORKING CAPITAL FUND {Central Stores) -- Materials & Services Unappropriated Balance $ 36,618 1,000 TOTAL WORKING CAPITAL FUND SELF-INSURANCE FUND -- Materials & Services $ 244,000 TOTAL SELF-INSURANCE FUND APPROPRIATIONS $ 973,100 $1,498,250 $ 37,618 $ 244,000 Page 6 - COUNCIL BILL NO. ORDINANCE NO. TECHNICAL & ENVIRONMENTAL SERVICES FUND -- Public Works Administration Engineering Division Central Garage Building Division Planning Division Code Enforcement Division Operating Contingency $ 87,354 484,440 64,799 116,692 106,493 6O,9O5 9,853 TOTAL TECH. & ENVIR. SERVICES FUND APPROPRIATIONS LIBRARY ENDOWMENT FUND -- Capital Outlay Intedund Transfer - Library Fund Operating Contingency $ 25,000 11,752 56,808 TOTAL LIBRARY ENDOWMENT FUND APPROPRIATIONS TREE TRUST FUND -- Materials & Services $ 85O TOTAL TREE TRUST FUND APPROPRIATIONS GENERAL OPERATING RESERVE FUND -- Interfund Transfer - General Fund Interfund Transfer - Park & Recreation Fund Interfund Transfer - Capital Proj. Mgmt. Fund Unappropriated Balance 50,000 15,000 19,500 244,665 TOTAL GENERAL OPERATING RES. FUND APPROPRIATIONS WASTEWATER EQUIPMENT REPLACEMENT RESERVE FUND -- Capital Outlay $ 170,000 TOTAL WASTEWATER EQUIP. REPL/RES. FUND APPROP. $ 93O,536 $ 93,560 $ 850 $ 329,165 $ 170,000 Page 7 - COUNCIL BILL NO. ORDINANCE NO. WATER EQUIPMENT REPLACEMENT RESERVE FUND -- Capital Outlay $ 110,000 TOTAL WATER EQUIP. REPL RES. FUND APPROPRIATIONS STREET EQUIPMENT REPLACEMENT RESERVE FUND -- Capital Outlay $ 88,000 TOTAL STREET EQUIP. REPL RES. FUND APPROPRIATIONS $ 110,000 $ 88,000 TOTAL APPROPRIATIONS - ALL FUNDS Less: Budget Resources other than taxes to be levied $12,740,237 11,000,408 Taxes necessary to balance budget Taxes estimated not to be received ensuing year $1,739,829 829,529 Total Taxes Levied by Section 2 of this Ordinance $ 2,569,358 The following tax allocations constitute the above aggregate levy: General Fund Transit Fund Library Fund Park & Recreation Fund $1,512,544 64,876 442,570 549,368 Total Taxes Levied $ 2,569,358 Section 4. That the City Recorder shall certify the tax levy, contingent upon voter approval of the one-year operating levy, to the County Clerk and County Assessor of Marion County, Oregon, made thereby and shall file with the Department of Revenue and the Division of Audits of the Secretary of State, State of Oregon, a true copy of the budget as finally adopted in accordance with the local budget laws of the State of Oregon. Section 5. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgment is rendered. Page 8 - COUNCIL BILL NO. ORDINANCE NO. Section 6. This ordinance being necessary for the public peace, health and safety, in that a budget for fiscal year 1992-93 needs to be adopted prior to July 1, 1992 in order to continue City services, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval o_,J.,the Ma~. Approved as to City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - COUNCIL BILL NO. ORDINANCE NO. CITY OF WOODBURN POLICE DEPARTMENT / ,//~7~0 Montgomery Street o, June 15, 1992 To: Mayor & Council Woodburn, Oregon 97071 Thru: C. Childs, City Administrator Subject: Staff Report, Federal OSHA Hepatitis B Immunizations 982-2345 Effective July 6, 1992, employers are required to offer immunizations for Hepatitis B to all employees who are exposed to blood or other potentially infectious materials as part of their job duties. Some of the specifically identified occupations are health care workers, emergency responders, morticians, first-aid personnel, law enforcement officers, correctional facilities staff and others. Some of the other city employers would be parks maintenance, waste water treatment and streets because of the materials to which they are or could be exposed. Marion County Health Department has offered to provide immunizations services and follow-up for $150.O0 per employee. We have checked with private clinics and not-for-profit agencies finding the Marion County Health Department offer to be the least expensive. The cost for a 3mi. vial is ~90.00, plus a $30.00 handling fee per order. The $150.00 charge includes the vial, handling and professional services for each employee. The city has a potential liability of approximately 30- 35 employees for a total maximum liability of $4500 to $5250. The question of where these funds would come from needs to be identified. I have spoken to Mary Tennant, City Personnel Officer, She is in the process of identifying the budget resources in the FY 92-93 budget(s). I have secured a services contract from the Marion Countv Health Department, which has been forwarded thru the City Attorney for approval and would recommend approval by the City Council upon budget identification. CC: M. Tennant, City Personnel Officer Lt. Paul Null File Hepatitis B Vaccination-- Protection ForYou U.S. Department of Labor Occupational Safety and Health Administration WHAT IS HBV? Hepatitis B virus (ttBV) is a potentially life-threatening bloodbome pathogen. Centers for Disease Control estimates there are approximately 280,000 HBV infections each year in the U.S. Approximately 8,700 health care workers each year contract hepatitis B, and about 200 will die as a result. In addition, some who contract ItBV will become careers, passing the disease on to others. Carriers also face a significantly higher risk for other liver ailments which can be fatal, including cirrhosis of the liver and primary liver cancer. HBV infection is transmiued through exposure to blood and other infectious body fluids and tissues. Anyone with occupational exposure to blood is at risk of contracting the infection. Employers must provide engineering controls; workers must use work practices and protective clothing and equipment to prevent exposure to potentially infectious materials. However, the best defense against hepatitis B is vaccination. WHO NEEDS VACCINATION? The new OSHA standard covering bloodbome pathogens requires employers to offer the three-injection vaccination series free to all employees who are exposed to blood or other potentially infectious materials as part of thekjob duties. This includes health care workers, emergency responders, morticians, first-aid personnel, law enforcement officers, correctional facilities staff, launderers, as well as others. ~ The vaccination must be offered within 10 days of initial assignment to a job where exposure to blood or other,,l~.tentially infectious materials can be' 'reasonably anticipated. The ---E-re4t. ui~reglaents-f°r~vi~ccinati°ns of those aLready on the job take effect Jul,y 6, 1992. ! WHAT DOES VACCINATION INVOLVE? The hepatitis B vaccination is a noninfectious, yeast-based vaccine given in three injections in the arm. It is prepared from recombinant yeast cultures, rather than human blood or plasma. Thus, there is no risk of contamination from other bloodborne pathogens nor is there any chance of developing HBV from the vaccine. The second injection should be given one month after the first, and the third injection six months after the initial dose. More than 90 percent of those vaccinated will develop immunity to the hepatitis B virus. To ensure immunity, it is important for indi- viduals to receive all three injections. At this point it is unclear how long the immunity lasts, so booster shots may be required at some point in the future. The vaccine causes no harm to those who are already immune or to those who may be HBV carriers. Although employees may opt to have their blood tested for antibodies to determine need for the vaccine, employers may not make such screening a condition of.re, ceiving vaccination nor are employers required to provide prescreening. Each employee should receive counseling from a health care professional when vaccination is offered. This discussion will help an employee determine whether inoculation is necessary. WHAT IF I DECLINE VACCINATION? Workers who decide to decline vaccination must complete a declination form. Employers must keep these forms on file .so that they know the vaccination status of eyeD, one who is exposed to blood. At any time after a worker initially declines to receive the vaccine, he or she may opt to take it. WHAT IF I AM EXPOSED BUT HAVE NOT YET BEEN VACCINATED? Ifa worker experiences an exposure incident, such as a needlestick or a blood splash in the eye, he or she must receive confidential medical evaluation from a licensed health care professional with appropriate follow-up. To the extent possible by law, the employer is to determine the source individual for HBV as well as human immunodeficiency virus (I-[IV) infectivity. The worker's blood will also be screened if he or she agrees. The health care professional is to follow the guidelines of the U.S. Public Health Service in providing treatment. This would include hepatitis B vaccination. The health care professional must give a written opinion on whether or not vaccination is recom- mended and whether the employee received it. Only this informa- tion is reported to the employer. Employee medical records must remain confidential. HIV or HBV status must NOT be reported to the employer. This is one of a series of fact sheets that discusses various requirements of the Occupational Safety and Health Administration's standard covering e~posure bloodborne pathogens. Single copies of fact sheets are available from OSHA Publications. Room N-3101, 200 Constitution A venue, N. W.. Washington, DC 20210 and from OSHA regional offices. COUNCIL BILL NO. I~O0 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH MARION COUNTY FOR HEPATITIS B IMMUNIZATIONS. WHEREAS, employers are required to provide immunizations for Hepatitis B to all employees exposed to potentially infectious materials as part of their duties; and WHEREAS, the Marion County Health Department has offered to provide immunizations services and follow-up at a reasonable cost to the City; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized to sign an agreement with Marion County for the purpose of providing Hepatitis B immunizations, a copy of which is attached hereto, and by this re[e. rence, incorporated herein. Approved as to forrn~.~ ~'~'~~ _(/_~- /~- ~'~_ City Attorney Date APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder Al-rEST: Mary Tennant, City Recorder City of Woodburn, Oregon FRED W. KYSER, MAYOR CONTRACT FOR SERVICES Provided by Marion County INTRODUCTION This contract is between Marion County, a political subdivision of the State of Oregon. hereinafter called the COUNTY, and Cit~ of W00dburn, Ore§on, hereinafter called the CITY. The COUNTY agrees to provide the services as specified in Part II of this contract, for the period _ July 1, 1992-- through . July 30, 1993 It is understood that this contract between the CITY and the COUNTY is subject to the availability of local, state, and federal funds. This contract is for the period indicated and does not in any way commit the COUNTY to continue these services beyond the contract period. COMPLIANCE WITH STATUTES AND RULES The CITY and the COUNTY agree to comply with the provisions of this contract and all applicable federal, state, and local statutes and rules. Unless otherwise specified, responsibility for all taxes, assessment and any other charges imposed by law upon employers shall be the sole responsibility of the COUNTY. Failure of the CITY or the COUNTY to comply with the provisions of this contract and all applicable federal, state, and local statutes and rules shall be cause for termination of this contract as specified in sections concerning Recovery of Funds and Termination. PAYMENT OF CONTP~CT a. Contract Amount The sum of $150 per employee is the maximum paln~ent amount obligated by the CIIY --- under this contract. The CIIY agrees to pay to the COUNTY at the rate of $150 per employee for services provided under this contract. Ce Requests for Payment N/A Pa~rment will be made only for actual expenditures up to the maximum amount(s) specified. The COUNTY will submit monthly reports of expenditures/requests for reimbursement in the format ~ncluded ~n Part II of this contract, as soon as possible following the close of the reimbursable month. Final Request for Reimbursement and Annual Cost Statement N/A The COUNTY will submit the final monthly expenditure report, if required, no later than . The e Se Se will use these reports to determine correct payment amounts under this contract. The will compare the correct payment amount with the actual payments made during the contract period. Differences owing to will be collected from the COUNTY. Differences owing the COUNTY will be paid by · MODIFICATION OF CONTRACT Any alterations, variations, modifications or waivers of provisions of this contract shall be valid only when they have been submitted in writing and approved by the COUNTY and the CII¥ . The CII¥ or the COUNTY may reduce or terminate this contract when state or federal funds are reduced or eliminated by providing to the respective parties written notice delivered by certified mail. RECOVERY OF FUNDS Expenditures of the COUNTY may be charged to this contract only if they (1) are in payment of services performed under this contract, (2) conform to applicable state and federal regulations and statutes, and (3) are in payment of an obligation incurred during the contract period. AUDITS AND INSPECTIONS The COUNTY shall permit authorized representatives of the CII¥ to review the records of the COUNTY as they relate to the contract services in order to satisfy audit or program evaluation requirements. REPORTING REQUIREMENTS N/A. By signature on the contract, the COUNTY grants except where expressly, prohibited by law, the right to reproduce, use and disclose for purposes, all or part of the reports, data and technical information furnished by the COUNTY under this contract. MAINTENANCE, RETENTION, AND CONFIDENTIALITY OF RECORD N/A The COUNTY agrees to establish and maintain records and statistics as follows: Financial records, which indicate the number of hours of service provided under this contract and other appropriate records pertinent to this contract shall be retained for a minimum of three (3) years after the end of the contract period. If there are unresolved audit questions at the end of the three-year period, the records must be maintained until the questions are resolved. Client records shall be kept confidential in accordance with ORS 179.505, OAR 309-11-020, 45 CFR 205.50 and 42 CFR Part 2. CIVIL RIGHTS AND REHABILITATION ACTS The COUNTY agrees to comply with the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973 as implemented by 45 CFR 84.4 which states in part, "No qualified person shall on the basis of handicap be otherwise be subjected to discrimination under any program or activity which received or benefits from Federal financial assis- tance.'' 10. INDEMNIFICATION, INSURANCE AND BONDING 11. ae The CITY shall hold and save harmless the COUNTY, its officers, agents, and employees from damages arising out of the tortious acts of the CII~ , its officers, agents, and employees acting within the scope of their employment and duties in performance of this agreement subject to the limitations and conditions of the Oregon Tort Claims Act, ORS 30.260 through 30.300, and the Oregon Constitution, Article XI, Section 7. The COUNTY, pursuant to applicable provisions of ORS 30.260 to 30.300, maintains a self-insurance program for property damage and personal injury coverage. Ce The COUNTY shall maintain at all times during the term of this contract, workers' compensation coverage of its employees while carrying out employee duties under this contract. de lhe CIIY and COUNTY agree that there is no relationship under this Agreement except as specified herein. The COUNTY exercises no control over, is not responsible for the acts of , assumes no specific responsibilities to or for officers, employees or agents or the public in general, except as specified in this Agreement. EXTENSION Upon written agreement between COUNTY, this contract may be conditions: the CITY and the extended, subject to the following Se Extension will be limited to ninety (90) days beyond the contract period. b. Extension is subject to the limits of available funding. 12. TERMINATION Ail or part of this contract may be terminated by mutual consent of both parties; or by either party at any time for cause, upon sixty (60) days' notice in writing and delivered by certified mail. The CITY or the COUNTY may also terminate all or part of this contract for the following reasons: ae With ten (10) days' notice, if funding from federal, state, or other sources is not obtained or is not continued at levels sufficient to allow for purchase of the indicated quantity and quality of services. be With thirty (30) days' notice, if federal or state regulations are modified or changed in such a way that the services are no longer allowable for purchase under this contract. Ce Upon notice of denial, revocation or non-renewal of any license or certification required by law or regulation to be held by either party to provide a service under this contract. de With thirty (30) days' notice, it the COUNTY fails to provide services, or fails to meet the performance standards as specified in Part II of this contract (or subsequent modifications of this contract), within the time specified herein or any extension thereof. Se If the COUNTY fails to start services on the date specified under Section 1 of this contract, or subsequent modifications to this contract. fe Failure of the CII¥ or the COUNTY to comply with the provisions of this contract and all applicable federal, state and local laws and rules may be cause for termination of this contract. Such termination shall be without prejudice to any obligations or liabilities of either party accrued to such termination. CONTRACTOR MARION COUNTY HEALTH DEPARTMENT Signature Date Administrator Date Title Program Supervisor Date Agency Address Project Number Fund verification: Tax I.D. # Senior Office Manager APPROVED AS TO FORM Date Contract Coordinator CONTRACT FOR SERVICES PART II The COUNTY, for the sum specified below, agrees to perform the following type(s) and quantity of services, according to the performance standards listed below: 1) Description of Services: Hepatitis B $1: #2: #3: initial immunization one month after #1 3-5 months after #2 Post vaccine antibody testing 1 - 3 months after Hepatitis B #3. 2) Target Population and Number Served: Employees identified by contracting agency. 3) Funding Mechanism, Rate and Time Period: 4) Reference Standards: 5) Reporting Requirements: 6) Contract Amount: The sum of $150 per employee is the maximum amount obligated by the COUNTY to provide Hepatitis B immunization services under this contract. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~c,~ FY 1992/93 Special Transportation Fund Agreement, STF-8, with Salem Area Transit District June 1 6, 1992 RECOMMENDATION: Approve the attached resolution authorizing the Mayor to sign the FY 1992/93 Special Transportation Formula Fund Agreement (STF-8) with the Salem Area Transit District. BACKGROUND: The Special Transportation Fund utilizes cigarette tax revenues to assist providers of transportation to the elderly and disabled. The city's Dial-A-Ride program has received funds through this program for several years. The funds are distributed by the Public Transit Division of the Oregon Department of Transportation to the Salem Area Transit District for Marion County. The Transit District determines recipients and disburses the funds. The City is approved for $16,718 for Fiscal Year 1992/93. There were some minor changes to the agreement for this fiscal year and reporting forms have been changed. The Transit District Board of Directors has shown more interest in the program this year and have indicated that they will be more closely tracking program results. Funding available was stable this year. It had been anticipated that reduced cigarette sales would decrease the amounts available. Also no new providers requested funding when it had been anticipated that more would apply. The entire agreement has not been included with the council package. It will be available for review at the council meeting if desired. RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE SALEM AREA NASS TRANSIT DISTRICT KNOWN AS THE "STF-8 AGREEMENT" FOR FY 1992-93 AND AUTHORIZING THE M~YOR TO SIGN SUCH AGREEMENT. WHEREAS, the City of Woodburn applied for Special Transportation funds for Fiscal Year 1992-93 as approved for under Oregon Statute, and WHEREA~, the City of Woodburn has been awarded $16,718 in operational assistance for the Dial-A-Ride program. WHEREAS, the Salem Area Transit District administrates the Special Transportation fund for Marion County. WHEREAS, the agreement is similar to the agreement the City has for the past year and has been reviewed by the City Attorney. NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the Salem Area Transit District to secure Special Transportation Funds for Dial-A-Ride operating assistance. Section 2. That the Mayor is authorized to execute and the City Administrator to administer saidagreement__Qn behalf of the City. Approved as to form: ~,~ City Attorney Date APPROVED'. Fred W. Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder ATTEST: MARY TENNANT, DEPUTY RECORDER City of Woodburn, Oregon MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Randy Scott, C.E. Tech III ~'~'~' Acceptance of Additional Right-of-Way June 18, 1992 RECOMMENDATION: It is being recommended the city council accept the additional right- of-way as described within the attached warranty deed. BACKGROUND: The additional right-of-way is within the platted subdivision of Smith's Addition No. 3. The right-of-way must be adjusted to accommodate Smith's Addition No. 4 now in the approval process. The acceptance will eliminate the proposed 2.30 foot right-of-way offset and provide for a full 60-foot right-of-way (see attached map). FRMTMEMO.CC 0 0 N 2°2 156. 04 [..-, 0 ,--] Z 0 '] 0"E 343. 30. O0 T 30. RIGHT-OF-WAY TO BE DEDICATED WITH SMITH'S ADDTION NO.4 ,TO RIGHT-OF-WAY TO THE CITY ~~~_0' j6,, 58. ~ SMITH'S ADDITON NO.3 0 c9 FORM ................................................................................... tOF ' NE KNOW ALL MEN BY THESE PRESENTS, That ..In...con.iJd.er.a.Li. orx..~.f....O, ne..and...n~J.l.O0 ................ ! H..e n.e.r....T.r..u cie r...Ir.u .t..Agze men ..ma de ~b.~.~.h.~..e~..~.d..a.~.e.~d..~h...e...~.3.~1.~.S..t.~.d.~8.~..f~.~..~..~ ,~inafter called the grantor, for the consideration hereinafter stated, to grantor paid by ...... .~.~..1;y...P.(..~.Q.O.(~.~J.F.D ................................................................................................................................... : ............................................................................................................................................................ , hereinafter called the grantee, does hereby grant, bargain, sell and convey unto the said grantee and grantee's heirs, successors and assigns, that certain real property, with the tenements, hereditaments and appurtenances thereunto belonging or appertaining, sit- uated in the County of ................. ~..8.~.i...0.7! ............................ and State of Oregon, described az follows, to-wit: A parcel of land being a portion of Block 12, Lot 1, "Smith's Addition No. 3" located in the city of Woodburn, Marion County, Oregon and described as follows: Beginning at the northwest corner of block 12, lot 1 of "Smith's Addition No.3" Located in the city of Woodburn, Marion County, Oregon; Thence north 61°41'00'' east, 2.30 feet along the north line of said lot to the southwest corner of Lot 14 of "Smith's Addition No. 4~; Thence south 23'03'54" east, 25.11 feet to a point on the west line of said block 12 lot 1, said point being south 28~19'00'' east, 25.00 feet from the northwest corner of said lot; thence north 28919'00'' west, 25 feet along the west line of said lot to the point of beginning. Containing 28.7 more or less sq. ft, IlF ,SPACE INfUFFICIENI', CONTINUE OE$(:I~IFI'ION ON To Have and to Hold the same unto the said grantee and grantee's heirs, successors and assigns forever. And said grantor hereby covenants to and with said grantee and grantee's heirs, zucce~on and assigns, that grantor is lawfully seized in fee simple of the above granted premises, free from aH encumbrances ............................... .......................................................................................................... and that grantor will .warrant and forever defend the above granted premlzes and every part and parcel thereof against the lawful claims and demands of aH persons whomso. ever, except those claiming under the above described encumbrances. The true and actual consideration paid for this transfer, stated in terms of dollars, is $].,.0.0. ....................... ~)However, the actual consideration consists of or includes other property or value given or promised which is part ct the tl~a ~1~o1~ consideration (indicate wtdch).® pa i d i n fu 1 ] In conztrulng this deed and where the context zo requires, t1~e alngulor includes the plural. WITNESS grantor'z hand this da~, of June 8th . ,~92 ....................................... pTRIoSpJ_N_S.T. RU_~.N..T,_ TNE PEaSeN ACQUIRING FEE TITLE TO TNE .... :"~"'~"' ................................................................................. ~'~,lr ~HUULD CHECK WITH TNE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES. · .......................................................................................................... STATE OF OREGON, C~unty of ...... !~...8.?..~...0..~ ;, ) ss June 8 , ~ 92 .... ~.~a~...~.. ............................. L. ' ..................... ~' ....... " ......... --~: , and acknowledged the foregoing inztrumen~t to be ......~.....~..I...~..~ .......... voluntary act and deed. CAROL M, FELL I ~etore me: ..... L...~...~. ......./...~.J.:.....~....~_~_. ........................................... NOTARY PUBLIC. OREGON I Notary Public for Oregon COMMISSION NO 004951 I /~r co · · · · y MYC0MUIfSlON EXPIRES FEB 21, lgg5~ a~e~.ll~e lenience I~.~lween 'h{e lymb'~'ll' (.t~,, II hal appllcable~ shauld be deleted. See Chaplet' 462~, O~'egen Laws 1967, ns amended by Ihe 1967 Special Stiffen. Louis W. ~ebener and Betty.. E. Hebener ir T~'~'~6'~'"'~'~'~j'6'~ ?~;~'~'~'"'X~F6666'~'~ "~'8'6'"'6~""~'~'ff ii .......................................... 2~ ~;;~6.;~:;.;~3;2.;(.4.~]1.6 &~.;~ .......................................... I . ..C..i....t.y. of Woodburn ...... .............. i ..................................................... ..... '6F6 6' ........ .................................................. GIIIANT~'I"$ NAMr AND ADDRESS After rer. o~dlng ............. C.tt.y....o.f.....W.oo.d burn ............................................................................. ............. 27..0......L4an.Lgom erz.iS.t ................................................................... ............. Woodburn., ........ 0r. eg.on ...... 9.7..0.7.1 ................................................ NAME. AOORE~$. ZIP Until a change Ii requesled all tax $1alemenls shall be sen, In Ihe following address. ............. C.i.ty.,.Olf....~/oodbur. n ..................... STATE OF OREGON, County of ........................................... / as. I certify that the within instrument was received for record on the .......... day of .................................................. ,19 ...... , at .................... o'clock ...... M., and recorded ,^c, .--..~o in book/reel/volume Ho ..................... on :. ~o, page .......................... or aa tee/file/inztru. .~co.o~.,,, o. merit/microfilm/reception No ................. , Record of Deeds of said county. Witness my hand and zeal of County affixed. NAMg TiT/E By ..................................................... Deputy MEMO TO: Mayor and City Council FROM' Chris Childs, City Administrator SUBJ.: Cable TV Franchise Application Process DATE: June 18, 1992 RECOMMENDATIONS: That Council set a non-refundable application fee for North Willamette Telecom's Cable Television franchise application in an amount no less than $5,000, to be due and payable no later than July 10, 1992. That Council establish the process to be used in reviewing and evaluating said franchise application as follows (and as further outlined below): a) Set Amount of Non-Refundable Application Fee (accomplished by Recommendation #1 above) b) Initial Review of Application c) Acknowledgement of Filed Application d) Submission of Additional Information (if identified by item b above) e) Formal Review of, and Report and Recommendations regarding, North Willamette Telecom application f) Completion of Additional Steps required of the City pursuant to Ord. 1766, Sec. 6(e) through 6(j) BACKGROUND: As Council is aware, the City received a preliminary Application for Cable Television Franchise from North Willamette Telecom on April 30, 1992. With the assistance of the Cable TV consultant recently engaged by the City, as well as Legal Counsel, this outline has been developed to futher address the application in terms of Ordinance #1766, the City's Cable Television Enabling Ordinance: a) Set Amount of Non-Refundable Application Fee. It is recommended that Council consider basing the fee on the consultant's costs in reviewing the Application, as well as any anticipated additional legal or professional services. Maximum cost of consult- ant's review and services has been estimated at $7,200 in this instance. Sec. 6(j) of Ordinance 1766 calls for reimbursement of all expenses incurred by the City, but ~)nly if the franchise is ultimately granted. Comparison with other situations is difficult, as Page 2 - North Willamette Telecom Application Process (6/18/92) few new franchises have been sought and/or granted in the past ten years as opposed to the number of franchises simply being renewed. For historical comparison, however, it can be noted that in 1981, at the time the existing Northland Cable Television franchise was awarded, both Northland and one competitor paid non- refundable application fees of $2,500 each. Considering the significant sums such a venture could generate in total revenues, a one-time application fee of $5,000, $7,200 or even $10,000 should represent a reasonable demonstration of the Applicant's commitment to the proposal. b) Initial Review of Application (upon receipt of Application Fee, as established by Council). This initial review will determine whether the requirements of Ord. 1766, Sec. 6(b) (Contents of Application) have been met. Lack of substantial compliance represents grounds for rejection of the Application at that point. If substantial compliance is met, staff would determine any additional information necessary for adequate review of the Application. c) Acknowledgement of Filed Application. After completion of items 1 and 2 above, a status summary will be docketed on the Council Agenda and, by motion, the Council may either reject or accept the Application, as appropriate. Acceptance of the Application at this point does not in any way constitute tentative award of a franchise. If accepted, the 90-day review period described in Ord. 1766, Sec. 6(d) would commence as of the date of Council's action in that regard. d) Submission of Additional Information. If necessary, based on determination of Initial Review (part b above), e) Formal Review of. and Report and Recommendations re(~arding, the North Willamette Telecom Application. This process, described in Ord. 1766, Sec. 6(d), is the responsibility of the City Administrator, and would be accomplished with assistance from the City's consultant. f) Completion of additional steps re(~uired of the City Der Ord. 1766. Sec. 6 (e) through 6(!). These include certain public notice requirements, public hearing and other procedural matters. NOTE: Throughout the entire process outlined above, the City and/or the City Council is under no obligation to grant the franchise being applied for if for any reason it is determined by the Council as not being in the best interests of the City. 6/t6/92 A/P CHECK LISTING FOR THE NONTH OFRAY 1992 Page 1 Check Number Budgetary Account Number 14660 INTEREST ON BOND 14661 POSTAGE-PARKH 14662 LODGING-911 14663 DIFFERENCE ON ~IRFARE-911 14664 EXPENSES-911 14665 PETTY CASH-VARIOUS 14666 REIRBURSERENT-PARKH 14667 WATER BILLS-WATER 14668 PETTY CASH-VARIOUS 14669 FiRE BOND 14670 WATER BILLS-WATER 14671 V 0 I D 14612 V 0 I D 14673 V 0 I D 14674 V 0 I D 14675 V 0 I D 14676 WITNESS FEE-CITY ATTY 14677 WITNESS FEE-CITY ATTY 14678 WITNESS FEE-CITY ATTY 14679 COPIER RENTAL-91I 14680 TRAINING VIDEOS-POLICE 14681 RAINTENANCE-RHVP 146B2 SERVICES-CITY HALL 14683 SUPPLIES-PW 14684 COPlEH-POLICE/911 14685 SERViCES-VARIOUS 14686 SERVICES-VARIOUS 14687 DARE CAR-POLICE 14688 REPAIR TV/VCR-POLICE 14689 SUPPLIES-LIBRARY 14690 HUPPLIES-V~RIOUS 14691 PAGER-911 14692 LETTER DARE CAR-POLICE 14693 TESTS-PW 14694 BOOKS-CITY ATTY 14695 SUPPLIES-PARES/POLICE 14695 NAINT. COPIER-CENT STORES 14697 ADVERTISING FOR BID-WATER 14698 HUPPLIEH-LIBR~R~ 14699 SUPPLIE$-WWTP/STREET 14700 COPIER-CENTRtL HYOREH 14701 PAINT-STREET 14702 SUPPLIES-STREET 14703 SERVICES-911 14704 SUPPLIES-ENGINEERING 14705 SERVICES-g11 14706 PARTS/REPAIRS-CITY HALL 14107 PANTS-POLICE 14708 SERVICES-PUBLIC WORKS 14709 TWO-LIRE-g11 Vendor Check - Vendor Name Number Date Written Amount of Check FIRST INTERSTATE BANE 005130 5/01/92 18,360.00 US POSTRASTER 020090 5/05/92 125.00 NORTHFIELD HILTON 013213 5/06/92 164.85 WOODBURN TR~VEL 022729 5/06/92 274.00 BRENDA WEAVER 022123 5/06/92 245.00 CITY OF WOODBURN 015255 5/06/92 146.55 BRIAN HJOTRUN 018456 5/07/92 399.99 US POST OFFICE 020090 5/0B/92 224.50 CIT~[ OF WOODBURN 015255 5/13/92 168,65 U.S. BANK 020010 5/14/92 172.50 US POST OFFICE 020090 5/14/92 I43.30 VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID ALBERT ADARH NONE 5 I15/92 8.20 DAWN BUSHEK NO}iH 5 I15192 9.80 ERICKA G~RSTKA NONE 5/15/92 I0.12 ALCO CAPITAL RESOURCE 000104 5/15/92 86.67 ANTI-DEFA}{ATION LEAGUE 000407 5/15/92 45. O0 A-QUALITY TYPEWRITER 000420 5/15/92 110.50 ANDERSON APPLIANCE 00042B 5/15/92 57.50 APWA OREGON CHAPTER 000456 5/15/92 50.00 AUTORATED OFFICE SYSTEMS 000563 5/i 5/92 I96.14 AT&T INFORRATIOlq 000620 5/15/92 351.19 AT~T 000623 5/i5/92 165.14 AUTO DETAILS PLUS 000645 5/15/92 45.00 B & B TV & APPLIANCE 001026 5/15/92 125.00 Bi-}4ART CORPORATION O01275 5 / 15 / 92 144.5 g BOISE CASCADE 001340 5/15/92 256.70 BUSINHHS COWNHCTIOI4S 001627 5/15/92 60. O0 CARPBELL CONNUNICATIONH 002083 5/15/92 140.00 CARLSON TESTING INC 002143 5/15/92 48.00 CLARK BOARDMAN CALLAGHAN 002543 5/15/92 90,80 CONVENIENCECARD O02B15 5/15/92 163.65 COPY OFFICE PRODUCTS INC 002875 5/15/92 178.75 DAILY 30URI4AL OF CORRERCE 003020 5/15/92 18.00 DE~{CO 003110 5/15/92 154.57 FAR}{ PLAN 005062 5/15/92 59.05 FIRHT BANK OF {4~RIETTA 005133 5/15/92 178,87 FOX VALLEY }4ARK SYS 005330 5/15/92 174.11 G,K. }4ACRINE OOiO09 5/I5/92 115,01 GERVAIS TELEPHONE CO 006143 5/15/92 95.44 GRAPHIC PRODUCTS 006280 5/15/92 157.25 G.T.E MOBILNET 006373 5/15/92 3.29 C.3. HANSEN CO,INC 007055 5/15/92 222.00 HARRIS UNIFORMS 007090 5/15/92 85. O0 LYLE HENDERSON 007139 5/15/92 736,00 I B 14 008010 5115/92 722.00 25,487.SB 6/16f92 A/P CHECK LISTING FOR THE MONTH OF MAY 1992 Page 2 Check Number Budgetary Accou{~t Number 14710 SUPPLIES-VARIOUS 14711 TEMP EMPLOYEE-PW 14712 SERVICES-PW 14713 SECURITY SYH.-LIBRARY 14714 BAGGER-WWTP 14715 INTERPRETER-COURT 14716 8AMDBLAST-WWTP 14717 RECORDING FEE-PW 14718 PERMITH-BUiLDING 14719 LANDFILL CHGH-ClTY HALL 14720 LAUNDRY-WWTP 14721 FUEL-VARIOU8 14722 SERVICES-911 14723 BELT-POLICE 14724 SERVICES-911 14725 CURB-HTREET 14726 SERVICES-VARIOUS 14727 CABLES-LIBRARY 14728 MAINTENANCE-NON DEPT/WTR 14729 SUPPLIES-LIBRARY/CENT ST 14730 DUEH-WWTP 14731 FUEL-TRANSIT 14732 VEHICLE RECORD-CODE ENF 14733 TRAINING CLASS-POLICE 14734 SUPPLIES-STREET 14735 SUPPLIES-RSVP 14736 SOFTWARE-NON DEPT 14737 REPAIR SKYLITE-ClTY HALL 14738 VIDEO TAPES-POLICE 14739 SERVICES-VARIOUS 14740 CONFERENCE-POLICE 14741 VINYL SEAT-CODE ENFORCE 14742 SERVICES-COURT 14743 REPAIR MOTOR-WWTP 14744 RENTAL WASHER-LIBRARY 14745 SERVICES-911 14746 BELT/GENERATOR-STREET 14747 PAPER BADGES-POLICE 14748 REPAIRS-PW 14749 SERVICES-WATER 14750 FUEL-VARIOUH 14751 CRUSHED ROCK-WATER 14752 8ERVICEH-POLICE 14754 BOOK-CITY ATT¥ 14755 ADVERTISING-PARKS 14756 PAPER TOWELS-VARIOUS 14757 FUEL-CENTRAL GARAGE 14758 SERVICES-VARIOUS 14759 EPA 80URNAL-WWTP 14760 POSTAGE-RSVP Vendor Check - Vendor Name Number Date Written Amount of Check INDUHTRIAL WELDING SUPPLY 008100 5/15/92 174.91 808 SHOPPERS IRC 009119 5/15/92 316.48 KIZER EXCAVATING 010092 5/15/92 68,I98.94 KNOGO CORPORATION 010293 5/15/92 17,492.68 LEMON IMPLEMENT CO 011210 5/15/92 285.00 ELIZABETH LOHCUTOFF 011365 5/15/92 20.00 MARION AG SERVICE INC 012079 5/15/92 74.00 MARION COUNTY CLERK 012087 5/15/92 60.00 MARION COUNTY BLDG INSPEC 012090 5/15/92 1,641.15 MARION COUNTY FISCAL SVCS 012140 5/15/92 42.00 MARYAYT INDUSTRIES 012240 5/15/92 240.32 RETROFUELING,INC 012448 5/15/92 459.26 MONITOR CO-OP TELEPHONE 012550 5/15/92 170.00 A.E. NELSON LEATHER CO 013150 5/15/92 38.70 NEW WORLD SYHTEMS 013163 5/15/92 2,970.00 NOMARCO INC 013198 5/15/92 200.00 NORTHWEHT NATURAL GAS 013350 5/15/92 436.21 NORVAC ELECTRONICS INC 013373 5/15/92 90.35 NPA WEST 013389 5/15/92 775.00 OFFICE CLUB 014029 5/15/92 273.52 ORE ASSOC OF CLEAN WATER 014040 5/15/92 150.00 OREGON DEPT OF GENERAL SERV 014200 5/15/92 420.00 OR DEPT OF MOTOR VEHICLE 014240 5/15/92 38.00 O.W.L.A 014663 5/15/92 125.00 PACIFIC RUBBER OF OREGON 015093 5/15/92 479.26 ADDYHE L. PALAGYI 015105 5/15/92 100.00 PERSONAL TOUCH COMPUTING 015295 5/15/92 145.00 PIONEER GLASS 015330 5/15/92 559.95 PIONEER ELECTRONICS 015345 5/I5/92 105.00 PORTLAND GENERAL ELECTRIC 015420 5/15/92 I3,469.11 PORTLAND POLICE BUREAU 015445 5/I5/92 490.00 RABE UPHOLSTERY 017004 5/15/92 155.00 TERRY RAMIREZ 017050 5/15/92 156.00 REED ELECTRIC COMPANY 017143 5/15/92 283.00 ROD'S RENTAL & REPAIR 017285 5/15/92 25.00 ST PAUL COOPERATIVE TELEPHONE 018035 5/15/92 177.60 SALEM FORD NE{ HOLLAND 018095 5/15/92 132.96 HALER TROPHY 018141 5/15/92 320.63 SAUVAIN MOTOR8 018210 5/15/92 55.98 SRRVICERTRR 018360 5/15/92 237.25 $ILVERFLEET HYSTEN8 018465 5/15/92 765.35 SlLVERTON SAND & GRAVEL 018490 5/15/92 739,62 8LATER CONRUNICATION8 018522 5/15/92 697.35 SOUND ELEVATOR CO 018610 5/15/92 146,17 STATE COURT ADMIniSTRATOR 018745 5/15/92 125,00 STATESRA~ HOURNAL 018760 5/15/92 168.14 SUPPLYWAYS INC 018845 5/15/92 356.25 UNOCAL, EPJ4IE GRAHAR OIL 020010 5/15/92 446.81 UNITED DISPOSAL 020020 5/I5/92 932.90 U.S. GOV'T PRINTING OFFICE 020060 5/15/92 10.00 U.S. POST OFFICE 020090 5/15/92 52.00 141,510.53 6/16/92 A/P CHECK LISTING FOR THE MONTH OF MAY I992 Page 3 Check Numbec Budgetary Account Numbec 14761 SERVICES-VARIOUS 14762 SERVICES-VARIOUS 14763 CYLINDER RENT-WWTP 14764 CRUSHED ROCK-POLICE 14765 SAMPLES-WATER 14766 MILEAGE/MEAL-g11 14767 ADVERTISING-WATER/PLAN 14768 SUPPLIES-POLICE 14769 FILM-ENGINEERING 14770 POSTAGE RETER-VARIOUS 14771 WATER BILLS-WATER 14772 V 0 I D 14773 V 0 I D 14774 V 0 I D 14775 V 0 I D 14776 V 0 I D 14777 V 0 I D 14778 FIRHT AID CLASS-VARIOUS 14779 RIBBONS/INK ROLLS-FINANCE 14780 BELTS/BEARINGS-~TP 14781 REIMBURSEMENT-BUILDING 14782 REIRBURHEMENT-911 14783 8UPPLIRH-VARIOUB 14784 QUATTRO UPGRADE-VARIOUS 14785 ENGINEERING SERVICES-PW 14786 BOOK-CITY ATTY 14787 SUBSCRIPTION-PARKS 14788 REiRBURSEMENT-911 14789 WATER METERS-WATER 14790 SERVICES-POLICE 14791 8ERVICEH-ENGINEERING 14792 SUPPLIEH-POLICE 14793 WORKHHOP-ENGINEERING 14794 FIRE HYDRANT-WATER 14795 SERVICES-COURT 14796 CELLULAR PHONE-g11 14797 8UPPLIEH-RSVP 14798 SUPPLiES-STREET 14799 YEMP EMPLOYEE-PW 14800 SAFETY GLAHHES-WWTP 14801 LAUNDRY-WWTP 14802 FUEL-VARIOUS 14803 RE!NBURSEMENY-PW 14804 PAINT-STREET 14805 PAGERS-WATER 14806 PIPE-WATER 14807 VALVE BOX-WATER 14808 SERVICEH-PW 14809 SERVICES-VARIOUS 14810 SERVICES-911 14811 REIMBURSEMENT-911 Vendoc Check - Vendoc Name Numbec Date Wcitte{l Amount of Check U.S. WEST COMMUNICATIONH 020091 5/15/92 393.67 U.H. WEST COR}4UNICATIONS 020095 5/15/92 2,463.94 VALLEY ~LDING SUPPLY 021050 5/15/92 8.70 VIESKO REDI-}~IX 021140 5/15/92 301.25 WATER,FOOD & RESEARCH LAB 022062 5/15/92 1,050.00 BRENDA WEAVER 022123 5/15/92 14.99 WOODBURN INDEPENDENT 022630 5/15/92 44.63 WOODBURN OFFICE SUPPLY 022670 5/15/92 46.94 WOODBURN PHARMACY 022680 5/15/92 57.86 POSTAGE BY PHONE 015466 5/21/92 800.00 U.S. POST OFFICE 020090 5/22/92 158.04 VOID VOID VOID VOID VOID VOID VOID VOiD VOID VOID VOID VOID AMERICAN RED CROSS 000280 5/22/92 55.00 A-QUALITY TYPEWRITER 000420 5/22/92 23. O0 ANDERSON APPLIANCE 000428 5/22/92 131.00 ROBERT ARZOIAN 000536 5/22/92 201.38 ROCHELLE BALLWEBER 001075 5/22/92 46.95 BOIHE CASCADE 001340 5/22/92 158.01 BORLAND INTERNATIONAL 001362 5/22/92 459.53 CH2M- HILL 002478 5/22/92 424.76 CLARK BOARDMAN CALLAGHAN 002543 5/22/92 92.41 THE COBB GROUP, INC 002589 5/22/92 39.00 LINDA COGGIRS 002592 5/22/92 21.15 CONSOLIDATED SUPPLY 002770 5/22/92 1 ,BII. O0 CTR BUSINESS SYSTEMS 002978 5/22/92 168.00 DE HAAS & ASHOCIATEH tNC 003108 5/22/92 1,083.31 EGGHEAD DISCOUNT SOFTWARE 004088 5/22/92 54.00 PGE/ENERGY REHOURHE CENTER 004177 5/22/92 50.00 H D FOWLER CO INC 005210 5/22/92 4,560.00 MARK 8. GEIGER 006057 5/22/92 96.00 G.T.E. 140BILNET 006373 5/22/92 13.83 JILL HARVEY 007045 5/22/92 32.54 32 DISTRIBUTING & CONSULT 009100 5/22/92 1,142.95 JOB SHOPPERS INC 009119 5/22/92 158.24 LAB SAFETY SUPPLY 011024 5/22/92 119.19 MARYAYT INDUHYRIES O12240 5 / 22/92 104. O1 METROFUELING, INC 012448 5/22/92 461.08 JULIE MOORE 012585 5/22/92 50.74 }~ORTON INTERNATIONAL INC 012617 .5/22/92 2,126.20 OREGON PAGING 014405 5/22/92 106.24 PAC STATES CAST IRON PIPE 015050 5/22/92 15,039.01 PACIFIC WATER WORKS SUPPLY 015085 5/22/92 1,188.00 PIPE TECH INC 015337 5/22/92 32,632.15 PORTLAND GENERAL ELECTRIC 015420 5/22/92 8,488.22 PTI COMMUNICATIONH 015580 5/22/92 120.00 ED RECTOR 017120 5/22/92 25.95 216,133.40 6/16/'92 A/P CHECK LISTING POR THE MONTH OF MAY 1992 Page 4 Check Numbe[ Budgetary Account Numbe[ 14812 SUPPLIES-PW 14813 SERVICES-911 14814 SEMINAR-LIBRARY 14815 GLOVEH-PN 14816 SERVICEH-WATER 14817 76 OFF STREET BONDS 14818 WATER BILLS-WATER 14819 PETTY CASH-VARIOUS 14820 V 0 I D 14821 V 0 I D 14822 V 0 I D 14823 OVERPAYMENT-WATER/SEWER 14824 OVERPAYNENT-WATER/SENER 14825 OVERPA~ENT-WATER/SEWER 14826 OVERPAYMENT-WATER/SEWER 14827 OVERPAYMENT-WATER/SEWER 14828 OVERPAYMENT-WATER/SEWER 14829 TAPPING SLEEVE-WATER 14830 SERVICES-CITY HALL 14831 PLANTS-PARKS 14832 ABANDON 2 WELLS-WATER 14833 MATS-POLICE/CITY HALL 14834 COPIES-PARKS 14835 BOOKS-LIBRARY 14836 MASTER PUNCH-POLICE 14837 SERVICES-W~TP 14838 BOOKS-LIBRARY 14839 2 BOOKS-LIBRARY 14840 PAGERS-POLICE/91i 14841 ASHPALT-HTREET 14842 BELT-WWTP 14843 COURIER SERVICE-LIBRARY 14844 CAR WASH TICKETS-VARIOUS 14845 BOOK-LIBRARY 14846 SUPPLIES-STREET/PARKS 14847 RUGS-POLICE 14848 SUPPLIES-VARIOUS 14849 SUPPLIES-POLICE 14850 SUPPLIES-LIBRARY 14851 BOOKS-LIBRARY 14852 TIRES-POLICE/TRANHIT 14853 SUPPLIEH-HYNEET/PARKS 14854 DONATIONS-LIBRARY 14855 TAPES-LIBRARY 14856 SUPPLIES-STREET/PARKS 14857 SUPPLIES-LIBRARY 14858 SERVICES-911/PARKS/POLICE 14859 SUPPLIES-VARIOUS 14860 SUPPLIES-WWTP 14861 BOOKS-LIBRARY 14862 PUMP HOHE-WWTP Vendoc Check - Vendor Name Number Date Written Amount of Check SAFEWAY STORES 018025 5/22/92 I2.50 U.S. WEST COMMUNICATIONS 020095 5/22/92 115.00 WESTERN OREGON STATE COLLEGE 022200 5/22/92 154.00 WOODBURN PHARMACY 022680 5 / 22 / 92 13.94 YES GRAPHICS 024025 5/22/92 65.00 U.S. BANK 020070 5/22/92 606.50 U,S. POST OFFICE 020090 5/28/92 I63,02 CITY OF WOODBURN 015255 5/29/92 152.42 VOID VOID VOID VOID VOID VOID MARK BEASON NONE 5/29/92 27.89 JAMES WiLLIH NONE 5/29/92 36.20 CARLEY 3. KENDRICK NONE 5/29/92 22.17 DALE HARTZLER NONE 5/29/92 1.53 WAYNE GARRI SON NONE 5 / 29 / 92 23.72 ROBERT ROSE NONE 5/29/92 21.65 A & A DRILLING 000010 5/29/92 2,600.00 A AABCO RESCUE ROOTER 000056 5/29/92 60.00 AL'S FRUIT & SHRUB CENTER 000160 5/29/92 145.56 AMERICAN WELL DRILLING 000362 5/29/92 8,575,00 ARATEX SERVICES, iRC 000535 5/29/92 93.45 AUTOMATED OFFICE SYSTEMS 000563 5/29/92 144.58 BAKER & TAYLOR-CA ~ NV 001090 5/29/92 42.66 BOISE CASCADE 001340 5/29/92 33.93 BOONES FERRY ELECTRIC 001352 5/29/92 2,003.24 BOUND TO STAY BOUND BOOKS IRC 001360 5/29/92 1,102.I9 ROW BREMER PUBLICATIONS 001425 5/29/92 20.00 BUSINESS CONNECTIONS 00I 627 5/29/92 235.00 CANBY SAND & GRAVEL 002060 5/29/92 191.04 CAHE POWER ~ EQUIPMENT 002270 5/29/92 26.27 CHEMEKETA COMMUNITY COLLEGE 002410 5/29/92 240.00 CLASSIC CAR WASH 002573 5129/92 160.00 COMMEMORATIVE PUBLICATION 002688 5/29/92 38.45 CONVEN!ENCECARD 002815 5/29/92 17,43 DANIELS PHOTOGRAPHY 003030 5/29/92 3,86 DAVIHON AUTO PARTS 003080 5/29/92 435,40 D~VISON AUTO PARTS 003081 5/29/92 18.10 DE~{CO 003110 5/29/92 29.34 EDU-TECH CORP 004087 5/29/92 31.23 FARMERS OIL 005040 5/29192 28], 32 FARM PLAN 005062 5/29/92 676.96 FRIENDS OE THE LIBRARY 005347 5/29/92 250.00 GAYLORD BROS, INC. 006020 5/29/92 98.70 GRAND SL,~M 006273 5/29/92 421.19 GRAY SUPPLY CO 006287 5/29/92 31.24 G.T.E, MOBILNET 006373 5/29/92 715.19 G.W. HARDWARE CENTER 006405 5/29/92 387.90 HIGH-PURITY CHEMICAL INC 007189 5/29/92 400.26 INGRAM DIHT GROUP 008116 5/29/92 339.14 ISCO, INC 008730 5/29/92 242.00 237,641.57 'i6/16/92 A/P CSECK LISTING FOR THE MONTE OF MAY 1992 Page 5 Check Number Budgetacy Account Numbec 14863 BOOKS-LIBRARY 14864 SERVICES-PUBLIC WORKS 14865 800KS-LIBRARY 14866 SUPPLIES-PARKS/HTREET 14867 SUPPLIES-PARKS 14868 BOOK-LIBRARY 14869 BOOKS-LIBRARY 14870 LAUNDRY-WWTP 14871 BARKDUST-VARIOUB 14872 SUPPLIES-VARIOUS 14873 SOFTWARE-VARIOUS 14874 WORKSTATION-POLICE 14875 BOWL CLEANER-CITY HALL 14876 FILM-PUBLIC WORKS 14877 RIBBONS-LIBRARY 14878 BOOK-LIBRARY 14879 BOOKS-LIBRARY 14880 8UPPLIES-LIBRARY 14881 SUPPLIES-POLICE/RSVP 14882 SUPPLIES-PARKS 14883 SERVICES-VARIOUS 14884 SUPPLIES-STREET 14885 NOTOR-WWTP 14886 SUPPLIES-~TP/PARKS 14887 SERVICES-POLICE 14888 SUPPLIES-PARKS 14889 SUPPLIES-PUBLIC WORKS 14890 SUPPLIES-RSVP 14891 BOOK-LIBRARY 14892 SERVICES-PARKS/STREET 14893 SUPPLIES-LIBRARY 14894 SERViCES-CITY ATTORNEY 14895 SERVICEH-91I 14896 BOOK-LIBRARY 14897 SERVICES-POLICE 14898 SUPPLIES-PARKS 14899 SUPPLIES-POLICE 14900 8UPPLIES-LIBRARY 14901 FUEL-CENTRAL GARAGE 14902 SUPPLIES-~dTP 14902 UTARP~-PARKS 14904 SUPPLIES-LIBRARY 14905 SERVICES-91i 14906 CONCRETE-STREET 14907 PAPER-PARKS 14908 SUBSCRIPTION-FINANCE 14909 SAMPLES-WATER 14910 SUPPLIES-HTP 14911 SERVICES-POLICE 14912 SUPPLIES-PARKS 14913 8ERVICES-PARKS Vendor Vendor Name Numbec Check - Date Written Amount of Check JEAN KARR & CO 010030 5/29/92 31.30 KIZER EXCAVATING 010092 5/29/92 69,695.57 KI 2 BOOKS 010095 5/29/92 76.65 L & L BUILDING SUPPLIES 011010 5/29/92 367.75 LINDS MARKET 011240 5/29/92 50,00 MACDUFF BUNT AS$OC 012027 5/29/92 15.50 MARSHALL CAVENDISH CORP 012235 5/29/92 113.09 MARYATT INDUHTRIES 012240 5/29/92 142.32 RICK RCCORMICK'8 BARKDUST 012350 5/29/92 1,620.00 RR P'S AUTO PARTS 012510 5/29/92 249.69 MOUNTAIN NETWORK SOLUTIONS 012627 5/29/92 53.50 NATIONAL BUSINESS FURNITURE 013023 5/29/92 337.00 WALTER E NELSON CO 013153 5/29/92 21.40 NEHSCO SUPPLY INC 013160 5/29/92 293.97 NW COMPUTER RIBBON 013267 5/29/92 23.22 OLA % OREGON STATE LIBRARY 014027 5/29/92 6.00 OREGON HISTORICAL SOCIETY 014310 5/29/92 44.86 OREGON LIBRARY ASSR 014327 5/29/92 17.00 PACIFIC PRINTERS 015058 5/29/92 110.00 3.D. PENCE AQUATIC SUPPLY 015223 5/29/92 378.08 PORTLAND GENERAL ELECTRIC 015420 5/29/92 238.49 POW]{R RENTS IRC 015490 5/29/92 285.00 REED ELECTRIC CO 017143 5/29/92 1,504.25 ROD'S RENTAL & REPAIR 017285 5/29/92 178.00 ROY'S BIKE SHOP 017353 5/29/92 40.00 SAFFRON SUPPLY CO 018020 5/29/92 80.96 SAFEWAY STORE8 018025 5/29/92 69.57 SALEM TROPHY CO 018141 5/29/92 238.99 SCIENTIFIC AMERICAN LIBRARY 018287 5/29/92 28.26 LES SCHWAB TIRE CENTER 018300 5/29/92 36.09 SCOT CUSTODIAL SUPPLY 018308 5/29/92 297.40 N. ROBERT SHiELD8 018450 5/29/92 5,388.75 SlLVERTON FIRE DISTRICT 018468 5/29/92 44.77 SISTER MAGDALEN 018508 5/29/92 15.00 SLAYER COMMUNICATIONS 018522 5/29/92 99.00 SOLO SPECIAL EDITION 018603 5/29/92 264.00 SUBWAY SANDWICHES 018814 5/29/92 62.16 TIRE-LIFE BOOKS 019160 5/29/92 44.86 UNOCAL:ERNIE GRAHAM OIL 020010 5/29/92 228.00 UNITED PIPE & SUPPLY 020030 5/29/92 126.65 U.~. POST OFFICE 020090 5/29/92 116.00 USWEST DIRECT 020092 5/29/92 55.75 U.S. WEST COMMUNICATIONS 020095 5/29/92 69.80 ViESKO REDI-MIX 021140 5/29/92 185.00 VIKING OFFICE PRODUCTS 021180 5/29/92 71.88 WALL STREET JOU~AL 022030 5/29/92 139.00 WATER,FOOD ~ RESEARCH 022062 5/29/92 235.75 WILLAMETTE SCREW & SUPPLY 022355 5/29/92 436.94 WOODBURN CARCRAFT 022508 5/29/92 i57.25 WOODBURN FERTILIZER 022590 5/29/92 19.50 WOODBURN LANES 022655 5/29/92 120.88 322,166.42 6/16/92 , A/P CHECK LISTING FOR THE MONTH OF MAY 1992 Page 6 Check Vendor Number Budgetary Account Number Vendoc Name Number 14914 SUPPLIES-PARKS WOODBURN LUMBER 022660 14915 SUPPLIES-PWfPARKS WOODBURN OFFICE SUPPLIES 022670 14916 FILM-POLICE WOODBURN PHARMACY 022680 14917 SERVICES-RSVP ELIZABETH BRODESSER 035067 14918 SERVICeS-RSVP MARION BUOY 035085 14919 SERVICES-RSVP GWEN GUNTER 035297 14920 SERVICES-RSVP EUGE GUNTER 035298 14921 SERVICES-RSVP SHIRLEY HACKETT 035311 14922 SERVICES-RSVP ELEANOR HOWE 035343 14923 SERVICES-RSVP ROBERT 30HNSTON 035367 14924 SERVICES-RSVP MARGARET KANR 035390 14925 SERViCES-RSVP LE LA ROQUE 035465 14926 SERVICES-RSVP ERNA OSBORNE 035580 14927 SERVICES-RSVP 8UNE SIMPSON 035648 14928 SERVICES-RSVP ANDREA SCHOOLER 035652 14929 SERVICES-RSVP ISABELLE SMITH 035659 14930 SERVICES-RSVP BARBARA STALZER 035666 14931 SERVICES-RSVP ROBERT STILLMAN 035667 14932 SERVICES-RSVP CHARLES WIGLE 035748 14933 SERVICES-DAR BATTLE CLARK 045100 14934 SERVICES-DAR GRACE DAVIDSON 045210 14935 SERVICES-DAR CORNELIUS DONNELLY 045230 14936 SERVICES-DAR WINRiFRED FACHIRI 045245 14937 SERVICES-DAR FREMONT GREEHLING 045290 14938 SERVICES-DAR ERNA OSBORNE 045510 14939 SERVICES-DAR BETTY PARK 045515 14940 SERVICES-DAR GERTRUDE REES 045545 14941 SERVICES-DAR 3AMES STROUP 045595 14942 SERVICES-DAR BARBARA STROUP 045596 14943 SERVICES-DAR EDITH WILLIAMS 045707 14944 SERVICES-DAR JUDY YOUNG 045740 Check - Date Wcitte{1 Amount of Check 5/29/92 13.94 5/29/92 33.79 5/29/92 100.00 5/29/92 5.76 5/29/92 I28.38 5/29/92 26.28 5/29/92 25.14 5/29/92 20.16 5129/92 7.68 5/29/92 48.48 5/29/92 14.40 5/29/92 179.04 5/29/92 15.I2 5/29/92 38.40 5/29/92 79.92 5/29/92 38.88 5/29/92 20.64 5/29/92 38.40 5/29/92 19.20 5/29/92 73.92 5/29/92 10.00 5/29/92 169.44 5/29/92 12.96 5/29/92 13.6B 5/29/92 63.12 5/29/92 21.24 5/29/92 71.52 5/29/92 48.00 5/29/92 45.86 5/29/92 128.40 5/29/92 25.92 323,712.09 MEMO TO: FROM: City Council through the City Administrator Public Works Program Manager ,,~'~~ SUBJECT: Hwy 99E Widening Project Update DATE: June 16, 1992 The State Department of Transportation opened bids on the Hwy 99E widening project on May 28, 1992. The contract will be awarded to J. C. Compton Contracting, Inc. of McMinnville, Oregon. The contractor will be proposing to start work on the job on July 13, 1992. He will shut down for the winter on November 13, 1992 and start up again on February 8, 1993. He is anticipating completing the project on July 26, 1993. Major tasks planned from start to finish are as follows: 1. North storm drainage installation from approximately James Street to north city limit. First stage of road construction from north city limit to approximately 600 feet north of Mt. Hood Avenue. Second stage of road construction from approximately 600 feet north of Mt. Hood Avenue to James Street. 4. Winter shutdown. South storm drainage from James Street to Lincoln Street which will drain along Hardcastle Avenue to Mill Creek. 6. Third stage of road construction from James Street to Lincoln Street. 7. Top paving surface along entire length of project. RR:Ig 99UPDATE TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator ~ Continqency Plan if Operating Levy Defeated June 18, 1992 The results of the City's operating levy proposal will be known sometime late in the evening of June 30th, or at least by early the next day, July 1st, which is also the first day of the fiscal year affected. I sincerely hope the operating levy passes and believe the chances for that outcome are good. We must continue to plan ahead on the basis that the operating budget for 1992-93 is prudent, reasonable and well thought out by the Budget Committee, and that the voters will recognize this and act accordingly. In that vein, another action item on this meeting's agenda is the review and adoption of the 1992-93 budget as previously approved. It is also my professional duty to address the possibility that the levy could be defeated and to look at methods of dealing with that prospect. This involves a straightforward review of available alternatives and bears no intention of creating undue alarm that might be interpreted as "scare tactics". By the time this memo reaches the Council, most people will likely have already cast their vote and the eventual outcome may well be predetermined. If the operating levy measure fails, we will have to make reductions in budgetary appropriations sufficient to achieve a net reduction of some $900,000. This will put us in a position to "live within our means" as our only guaranteed funding would be the existing tax base of ~ 185,914. We do not have year-end carryovers or non-tax revenues that would be sufficient to carry the City "as-is" until September 15, 1992, the next possible date at which another levy proposal could be put before the voters. The effect on funds dependent on the operating levy, General Fund and Transit Fund, will obviously be devastating. However, the City will not come to a stop. Although they will be indirectly affected, major functions including Water, Sewer, Streets, Parks and Library will continue with little visible change. Thus, there is still a need to maintain a basic framework of basic administrative/financial services for the Page 2 - Levy Contingency Plan (6/18/92) City. As has been previously noted, the operating levy is largely for public safety and these are the programs that will unavoidably suffer most severely. The following scenario attempts to accomplish necessary reductions in the most practical and cost-efficient manner possible. Where proposed reductions include the potential for personnel layoffs, the net savings is calculated to reflect two weeks' employment in July as well as the unemployment benefit obligation that would follow. If the June operating levy is defeated, I will be requesting an emergency Council meeting on Wednesday, July 1, 1992 to further review and implement these recommendations. Nature of Proposed Reduction 1. Eliminate any 1992-93 taxe~ allocated to Transit Fund. Through use of year-end carryover, limited service (Dial-a-Ride: as-is; Transit Bus program - 3 days/wk.) could be maintained and local match for a new bus preserved until Sept. 30. With Sept. levy passage, program restored. Otherwise, program ceases at that time. 2. Reduce Mvni¢ioal Court to one court day Der month. Existing clerical position and overtime eliminated. Clerical support provided by City Recorder only (as time permits). Judge's time reduced to 6 hrs./mo. 3. Eliminete General Fund transfer to T & E Fund. Only actual proceeds of Business Registration Fee would be transferred to support a part-time (< 20 hrs./wk.) Code Enforcement position on a dollar-per-dollar basis. 4. Staff Reduction - Finance Department (1-1/2 FTE). Remaining staff would continue to work a 40-hr. week, but hours "Open to Public" would be reduced to 20 hrs. per week (10 a.m. - 2 p.m., for example) to alloW sufficient time to accomplish remaining workload (gen- erated by Public Works, Parks, Library and remaining limited General Fund activities. Approximate Savings $43,930 $30,548 936,025 $3,610 Page 3 - Levy Contingency Plan (6/18/92) 5. Redirect Intergovernmental Services aDoortionment. For remaining full-time Finance Dept. employees (incl. City Recorder), more costs would be borne by the non-General Fund programs which will represent a higher percentage of their time. 6. Staff Reduction- 9-1-1 Disoatch Center (5 FTE). This would eliminate Director position and 4 dispatch posi- tions and leave limited 24-hr. coverage with one console only. All participating agencies' contributions (including City's transfer from General Fund) would be cut proportionately. Agencies other than the City, if already budgeted for full share, could reinstate some of the lost positions on a voluntary basis. Administrative control would revert to Police Dept. or other arrangement developed by 9-1-1 User Board. Along with this is a rec- ommendation that the City examine consolidation or other alternatives that will reduce our annual long-term costs. 7. Miscellaneou~ reductions in General Fund Non-Deoartmental category. Eliminate membership dues payments to collat- eral agencies (League of Cities, Mid-Willamette C.O.G., LGPI, Chamber of Commerce). 8. Eliminate all Personal Services in City Hall Maintenance ~ateoorv. All janitorial/maintenance work would be done by Public Works, Parks or Library employees. Materials & Services portion of City Hall Maintenance would remain intact to cover utility costs, building repairs, etc. 9. Reduction in contracted City Attornev services. Hours would be reduced to 6 per week (previously 24), aside from drug forfeiture work reimbursed through sale of assets siezed from drug-related activities. Mat'l & Svcs budget (books, equipment, supplies, etc.) would be almost entirely eliminated. This level of support would have to be prudently managed to cover only the most pressing admin- istrative or police-related matters. Legal services pro- vided to non-General Fund programs (Parks, Public Works, land use planning, etc.) would have to be reimbursed on a per-hour basis by those programs. 2,231 $74,286 $7,200 $7,757 $29,760 Page 4 - Levy Contingency Plan (6/18/92) 10. Eliminate General Fund transfer to RSVP (Fed. Pro~_ram Fund). This likely means the elimination of the RSVP program due to loss of local matching funds. Cost savings shown assumes City, rather than RSVP, will have to bear the cost of unemployment benefits. 11. Mi~;ellaneous reductions in Mayor/Council Deoartment. Reductions or "pay" cuts sufficient to reduce department to approximately one-half of budgeted amount. $7,857 $2,000 12. Reduction in NQn-Deoartmental Personal Liability Ins. This reduction anticipated because premium is based on amount of payroll. 13. Staff Reduction - Police Deoartment (aDorox. 12-15 FTE). Cost savings shown at right assumes reduction of Overtime ($40,000) and Materials & Services/Capital Outlay ($60,000) budgets, due to the major reduction in staff remaining to support. Balance would be accomplished by staffing reduc- tions. However, the Chief of Police should retain the flexibility to direct the total $639,796 reductions in what- ever manner he considers the most effective for the department. $5,000 $639,796 TOTAL: $900.000