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Minutes - 05/26/1992 ---." COUNCil MEETING MINUTES May 26, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 26, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Absent Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Police Chief Wright, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant. 0020 MINUTES. FIGLEY /SIFUENTEZ.... approve the Council regular and executive session minutes of May 11, 1992; and accept the Planning Commission minutes of May 14, 1992. The motion passed unanimously. 0046 PRESENTATION OF AWARD - PLANNING COMMISSION MEMBER OZZIE VALLIERES. Community Development Director Goeckritz informed the Council that Ozzie Vallieres, who has been a Planning Commission member for 15 years, will soon be moving to Idaho to live closer to family members. Council President Jennings presented Mr. Vallieres with a plaque in appreciation for all his time and effort in serving on the Commission. 0114 REAPPOINTMENT OF RSVP ADVISORY COUNCil MEMBERS. The following individuals were recommended for reappointment to the RSVP Advisory Council: Fran Anderson, Beverly Bettis, Bob Johnston, Jim Lorimer, Dalia Torres, and Adele Dioda. FIGLEY/SIFUENTEZ... recommendation for reappointment of RSVP Advisory Council members be accepted. The motion passed unanimously. Page 1 - Council Meeting Minutes, May 26, 1992 :rr ..-... COUNCIL MEETING MINUTES May 26, 1992 TAPE READING 0134 ANNOUNCEMENTS. The Woodburn Police Department will hold their annual Open House on Saturday, May 30, 1992, from 10:00 am to 2:00 pm. A Special Council meeting will be held on Monday, June 1, 1992, 7:00 p.m. for the purpose of holding an Executive Session to discuss labor negotiations. The next meeting of the Cable TV Advisory Committee is scheduled for Tuesday, June 2, 1992, 7:00 p.m., at City Hall. 0182 WOODBURN TOGETHER COMMITTEE. Tom Sauvain, representing the Woodburn Together Committee, stated that the committee was formed by concerned citizens, school counselors, and city staff members and is affiliated with Oregon Together - Communities for Drug Free Youth. He stated that after attending a seminar on this project in December 1990, it was obvious that Woodburn met the criteria for most of the 16 risk factors for youthful drug abuse. The Committee has decided to focus on the following 4 risk factors: (1) early first use of drugs, (2) alienation, rebelliousness, lack of social bonding, (3) family management problems, and (4) low neighborhood attachment and Community Disorganization. The Committee has applied and received a $5,000 grant, some of which has been used to purchase learning materials for the schools and also the establishment of a $1,450 scholarship fund. In addition, the committee is in the processing of filing the IRS 501 CR to establish the non-profit corporation status to pursue additional grant funds. The long-term goal of the committee is to look for activities in which people can go and do things socially with other people. Nancy Kirksey, member of the' Woodburn Together Committee, stated that Kennewick, W A, is a model community on how community commitment makes a difference. She encouraged the Council to give the necessary administrative support with this project and requested the community to help the committee in any way they can to assist the committee in achieving their goals. 0370 HABITAT FOR HUMANITY PROJECT REPORT. Ismael Villastrigo, representing Habitat for Humanity, stated that this non-profit corporation builds homes for needy families through donations and volunteer labor. Last year, a home was built on S. Front Street and this year, the organization has purchased two parcels of property. A home is currently being built on Bradley Street for a local family and the second home will be built later this year on Brown Street. He requested assistance from the City in the area of hook-up and permit fees. In addition, he requested the Police Department to watch out for children that may be playing at or around the building site. Page 2 - Council Meeting Minutes, May 26, 1992 11" ---." COUNCIL MEETING MINUTES May 26, 1992 TAPE READING Discussion was held regarding the assistance given to the organization last year. The staff will report back to the Council at the next meeting. 0636 AI Nunez, representing Farmworker Housing Development Corporation (FHDC), presented the Council with a development proposal for the Grace Village site. He stated that FHDC is a non-profit organization which has been approved for a $250,000 grant from the State Housing Agency and that they have been approved funding for a $852,886 Federal Home Loan Bank Board loan. The proposed development would consist of 90 units with on-site day care and a multi-purpose building. The development would be built in two phases with the second phase to be funded through a different financial source such as Farmers Home Administration. The FHDC is committed to an intense on-site property management program. Attorney Shields stated that even though the Council had instructed the City Administrator to proceed with contacting the State regarding the sale of the property, the Council could elect to hold a workshop to further discuss the current development proposal. Mr. Nunez stated that, in his opinion, if the Council sold the property to a developer, there would probably be 200 or more units placed on the property in order to make the development profitable. During a brief discussion period, several Councilors expressed an interest in pursuing a workshop which would include representatives from the County, State Economic Development, and FHDC to further clarify the each agencies potential responsibilities regarding this development. 1145 FIGLEY /SIFUENTEZ.... Administrator be directed to arrange a meeting between representatives from FHDC, State of Oregon Economic Development, a representative from the Marion County Commissioner's Office, and the City for a public workshop to discuss the topic of the proposal for the Grace Village site. The motion passed unanimously. 1160 Miguel Salinas, 8420 Cason Lane, Gladstone, stated that he has family ties in Woodburn and commended FHDC for their presentation on the proposed multiple housing unit development. He requested the Council to give FHDC both administrative and morale support towards the project. He also stated that the Latin American Club was in full support of FHDC's project which would meet the needs of farmworkers in the area. 1251 EXECUTIVE SESSION. FIGLEY /SIFUENTEZ.... adjourn to executive session to consult with legal counsel concerning the legal rights and duties of a public body with regard to Page 3 - Council Meeting Minutes, May 26, 1992 111' -. COUNCil MEETING MINUTES May 26, 1992 TAPE READI NG current litigation and litigation likely to be filed under the authority of ORS 192.660 (1 )(H). The motion passed unanimously. The meeting adjourned to executive session at 7:41 p.m. and reconvened at 8:33 p.m.. 1269 FIGLEY/GALVIN... ratify the decision of the City Administrator on the advice of legal counsel not to release as a public record the Cable TV application materials received from North Willamette Telecom. The motion passed unanimously. 1301 CABLE TV FRANCHISE CONSULTANT. Administrator Childs read his memo to the Council regarding his recommendation to retain Stephen Jolin, MuniCom Communications Management, to assist the staff in the application procedure, review and evaluation of the North Willamette Telecom application, and completion of the franchise renewal process for Northland Cable Television. Administrator Childs also suggested that the proposed costs for the consultant contain a "not to exceed" clause. FIGLEY/SIFUENTEZ... recommendation of the City Administrator be accepted to retain Stephen Jolin to do the tasks outlined in the memorandum. FIGLEY /SIFUENTEZ.... amend the motion to add that Attachment I be included in the contract with the addition of "not to exceed" after each of the totals listed. The motion to amend passed unanimously. The motion as amended passed unanimously. 1529 COUNCil Bill 1389 - ORDINANCE AMENDING ORDINANCE 2060 (THE PARK ORDINANCE)' Council Bill 1389 was introduced by Councilor Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1389 passed unanimously. Council President Jennings declared the bill duly passed with the emergency clause. 1659 COUNCIL BILL 1390 - ORDINANCE PRESCRIBING THE METHODS AND PROCEDURE FOR REGULATING ALARM SYSTEMS IN THE CITY OF WOODBURN. Council Bill 1390 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. Page 4 - Council Meeting Minutes, May 26, 1992 1fr ---." COUNCIL MEETING MINUTES May 26, 1992 TAPE READING Chief Wright stated that the intent of this bill is not to discourage the use of alarm systems, rather, owners of alarm systems maintain the systems to reduce the number of false alarms. On roll call vote for final passage, Council Bill 1390 passed unanimously. Council President Jennings declared the bill duly passed. ~ COUNCil BILL 1391 - ORDINANCE PROPOSING ONE-YEAR OPERATING TAX lEVY IN THE AMOUNT OF $1.391.506 AND CALLING FOR SPECIAL ELECTION ON JUNE 30. 1992. Councilor Hagenauer introduced Council Bill 1391. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared the bill duly passed with the emergency clause. 1840 COUNCIL BILL 1392 - RESOLUTION ENTERING INTO AN AGREEMENT WITH A T & T FOR ON-LINE INTERPRETER SERVICES. Council Bill 1392 was introduced by Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Police Chief Wright stated that the interpreter service would be available on a 24-hour basis with access to approximately 135 languages and dialects. The Police Department and 9-1-1 Center will be the primary users of the service, however, all city departments will be able to utilize the service. On roll call vote for final passage, Council Bill 1392 passed unanimously. Council President Jennings declared the bill duly passed. 1938 REQUEST FOR STREET CLOSURE - ALEXANDRA COURT. Chief Wright recommended Council approval of a request from residents of Alexandra Court to close the cul-de-sac on July 4th from 10:00 a.m. to 10:00 p.m. for the purpose of allowing the residents to hold their annual neighborhood party and allow the use of a barricade/street closed sign. FIGLEY/SIFUENTEZ... approve the recommendation of the Chief to allow the closure of Alexandra Court from 10:00 a.m. until 10:00 p.m. and the use of a "street closed" sign. The motion passed unanimously. 1960 REQUEST TO SUBMIT OPERATING AND CAPITAL ASSISTANCE GRANTS FOR TRANSIT PROGRAM. The staff requested authorization to submit grant applications to the State Transportation Department for fiscal year 1992-93 to continue operating assistance grant funds and to apply for a capital assistance grant for the purchase of a new bus. Page 5 - Council Meeting Minutes, May 26, 1992 I 1JI" --, COUNCil MEETING MINUTES May 26, 1992 TAPE READING FIGLEy/SIFUENTEZ.... approve the submittal of two grant applications - one for capital assistance and one for the continuation of an existing operating assistance grant. The motion passed unanimously. 1986 APPROVAL OF SALARY STEP INCREASE. Administrator Childs recommended the approval of a salary step increase to Finance Director Gritta pursuant to Section 3 of Resolution 1081. FIGLEY/SIFUENTEZ... approve a salary step increase to Finance Director Gritta retroactive to May 1, 1992. The motion passed unanimously. 2020 CLAIMS FOR THE MONTH OF APRIL 1992. SIFUENTEZ/FIGlEY.... approve voucher checks #14232 - 14659 in the amount of $292,083.49 for the month of April 1992. The motion passed unanimously. 2046 SITE PLAN ACTION - SMUCKER'S EXPANSION (CASE #92-07), Councilor Jennings expressed his appreciation on the in-depth work done by the Planning Commission on this particular site plan. No action was taken by the Council. 2112 STAFF REPORTS. The following staff reports were submitted to the Council as informational items: (1) Public meeting in Woodburn on the Multimodal System Element of the Oregon Transportation Plan to be held on June 15, 1992, 7:30 p.m., in the City Hall Council Chambers; (2) Donations received to date towards the D.A.R.E. Program (Drug Abuse Resistance Education); (3) Final Plat approval of Smith Addition No.4 (Subdivision 92-02); and (4) Status Report of Transportation Modeling Program. 2180 ADJOURNMENT. The meeting adjourned at 8:59 p.m.. APPROVED 1/(d4)~ FRED W. KYSER, OR ATTEST jJl~ ~ Mary T ant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, May 26, 1992 'II'