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Agenda - 04/13/1992 CITY OF WOODBURN 270 MON'rGOMERY S'rREET # WOODBURN, OREGON CALL TO ORDER AND FLAG SALUTE ROLL CALL MINUTES A. Council minutes of March 23, 1992. 3A B. Library Board minutes of March 25, 1992. 3B C. Planning Commission minutes of March 12, 1992. 3C D. Recreation & Park Board minutes of March 9, 1992. 3D APPOINTMENTS AND ANNOUNCEMENTS A. Library Employee of the Year. B. Appointment of Richard Pugh to the Woodburn Planning Commission to fill an unexpired term ending in December 1994. C. Council Workshop, Monday, April 20, 1992 - 7:00 p.m. at City Hall . to discuss wastewater issues. 4C D. Cable TV Advisory Board, Tuesday, April 21, 1992 - 7:00 p.m., at City Hall. E. Public Informational Meeting - Tax Base Review, wednesday, April 15, 1992 City Hall, Council Chambers. o COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written- None BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page I - Woodburn City Council Agenda - April 13, 1992. 10. 11. 12. 13. pUBLIC HEARING_S A. City of Woodburn Budget, Fiscal Year 1992-93. TAEfLED BUSINESS GENERAL BUSINESS_ A. cOUNCIL BILL NO. 1383 - Ordinance amending Urban Growth Boundary, annexing 10.7 acres, amending Comprehensive Plan Map, amending Woodburn Zoning Map, and approving preliminary subdivision plat (Seven Oaks Subdivision) B. Liquor License Application - Club Cafe. C. Request for signs - "A" Street and "A" Court. D. Request for "No Parking" signs on Cherry Street. E. Request for temporary closure of Hardcastle Street. APPROVAL OF CLAIMS P~UBLIC COMMENT_ NEW BUSINESS 14. SITE PLAN ACTION 15. STAFF REPORT_S Traffic Issues: 1) Letter Oregon State Highway Department re federal aid aid construction proiects. 2) Wal-Mart access road construction schedule. Wastewater Issues: 1) Meeting with Gervais City Council regarding sewage treatment issues 2) DEQ statewide proiect listing for loan program. 3) Mill Creek pump station limitations. National highway traffic safety grant. D. Building Activity Report. 16. E. Code Enforcement Report. MAYOR AND COUNCIL REPORTS_ 17. ADJOURNMENT Page 2 - Woodburn City Council Agenda, April 13, 1992. 10A 10B 10C 10D 10E 15A.1 15A.2 15B.1 15B.2 15B.3 15C 15D 15E .54 COUNCIL MEETING MINUTES March 23, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 23, 1992. OOO3 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Public Works Director Tiwari, Finance Director Gritta, Park Director Holly, Police Chief Wright, Library Director Sprauer, City Recorder Tennant. 0019 MINUTES. JENNINGS/FIGLEY...approve the Council minutes of March 9, 1992. motion passed unanimously. The 0044 APPOINTMENTS. Mayor Kyser recommended the appointment of Lee Ehrens to the Park Board to fill an unexpired term ending December 1992. JENNINGS/FIGLEY .... approve the appointment of Lee Ehrens to the Park Board as recommended. The motion passed unanimously. Mayor Kyser also recommended the appointment of Joanne Bjelland to the Planning Commission with her term expiring December 1992. JENNINGS/FIGLEY .... approve the appointment of Joanne Bjelland to the Park Board. The motion passed unanimously. RAILWAY MUSEUM COMMITTEE. Mayor Kyser stated that a group of citizens is interested in pursuing a proposal to bring the Railway Museum to the downtown area. He has advised the group that no budgetary funds are available at this time and no commitment for Page I - Council Meeting Minutes, March 23, 1992 COUNCIL MEETING MINUTES March 23, 1992 TAPE READING funds shall be made by the Committee without the approval of the City Administrator and Finance Director. The Committee must report back to the Council by June 15th at which time a decision will be made to either continue or dismiss the Committee. He recommended Council approval of the following appointments: Nancy Kirksey, Bill Roberts, Greg Lundeen, Orrin Ostrom, Arlene Monnier, Don Hagenauer, and Dick Jennings. JENNINGS/FIGLEY .... approve the appointments to the Railway Museum Committee as recommended by the Mayor. The motion passed unanimously. 0103 PRESENTATIONS - CERTIFICATES OF APPRECIATION RE: ASSISTANCE TO POLICE DEPARTMENT. Police Chief Wright presented Eric Rund with a certificate of appreciation for his assistance to the department in and Officer Jose Rodriguez on January 20, 1992. Chief Wright also presented Rudy Sonnen with a certificate of appreciation for his assistance in apprehending a suspect on March 3, 1992. Mayor Kyser expressed his gratitude to the individuals for their involvement and concern for the safety of citizens within our community. 0198 PROCLAMATION - NATIONAL LIBRARY WEEK. Mayor Kyser proclaimed April 5 -11, 1992 as Woodburn Library Week in conjunction with library activities being sponsored nationwide. 0216 O247 WOODBURN COMEBACK CAMPAIGN COMMITTEE REPORT. Councilor Figley advised the Council that March 28 and'29, 1992 has been designated as Clean-up Weekend. United Disposal Service will provide dumpsters at 5 locations in Woodburn for disposal of yard debris. The Committee is urging local residents to clean-up their property by mowing lawns, trimming shrubbery, trash collection, and repainting of graffiti. LETTER FROM HUD (DEPT. OF HOUSING & URBAN DEVELOPMENT) RE: SALE OF GRACE VILLAGE PROPERTY. Administrator Childs read a letter from HUD, dated March 5, 1992, in response to the Council's original directive to get a definitive answer from HUD as to whether or not the City could sell the Grace Village property at this time. Since HUD's letter did not specifically state that the property could be sold, Administrator Childs read another letter he had sent to HUD, dated March 17, 1992, to clarify specific language and concerns. The letters were read into the record as an informational item only. Page 2 - Council Meeting Minutes, March 23, 1992 COUNCIL MEETING MINUTES March 23, 1992 TAPE READING 0375 Michelle Avila, representing the Woodburn Organization for Responsible Child Care, stated that their group is organizing a Childrens' Activity Fair to be held on April 11, 1992, at the Community Center. As part of the program, the Fire Department is bringing in a Fire Safety house to allow children to experience a simulated house fire. This activity would require the closure of Third Street between Grant & Hayes Street, from 10:00 a.m. until 2:30 p.m.. JENNINGS/SIFUENTEZ... request to close Third Street between Grant & Hayes St. on April 11, 1992 from 10:00 am to 2:30 pm be approved. The motion passed unanimously. 0421 SEVEN OAKS SUBDIVISION. The staff requested continuance of this issue until the next regular meeting to provide adequate time to prepare findings of fact corresponding to the staff report and addressing conditions specified in the Council motion. JENNINGS/FIGLEY .... grant the staff's request to continue this issue until April 13th to prepare the findings. The motion passed unanimously. 0435 RETIREMENT PLAN UPGRADES - AFSCME AND NON-UNION EMPLOYEES. Administrator Childs briefly reviewed the staff memo regarding the proposed changes to the present retirement plan. The employees have agreed to the following upgrades which is currently being funded through a contractual agreement with AFSCME and Resolution No. 1063: (1) early retirement at age 62 or age 55 with 30 years employment; (2) benefit formula compensation based on gross earnings; (3) retiree medical supplement of $60 per month at age 62; and (4) Senate Bill 656 benefit adjustment. JENNINGS/FIGLEY... approve the plan upgrades as recommended. The motion passed unanimously. 0545 AMERICANS WITH DISABILITIES ACT OF 1990 - STATUS REPORT. O627 The Council received a staff memo summarizing the requirements of the Americans with Disabilities Act. As part of the requirements, the Council must appoint an ADA Coordinator and adopt a grievance procedure. JENNINGS/FIGLEY .... appoint City Administrator Childs as the City's ADA Coordinator and adopt the grievance procedure attached to the staff memo. The motion passed unanimously. OREGON LIQUOR LICENSE APPLICATION - CHANGE OF OWNERSHIP (SALVADOR'S BAKERY). An application has been submitted by Salvador and Teresa Larios for a package store liquor license at 405 N. First St. (formerly Homeplate Market). Chief Wright recommended approval of the license with a compliance plan. Page 3 - Council Meeting Minutes, March 23, 1992 COUNCIL MEETING MINUTES March 23, 1992 TAPE READING JENNINGS/FIGLEY... approve the transfer of ownership application submitted by Salvador's Bakery with the compliance plan. The motion passed unanimously. 0647 COUNCIL BILL 1382 - RESOLUTION DESIGNATING FORFEITURE COUNSEL AND AUTHORIZING AGREEMENT. Attorney Shields stated that he had a conflict of interest on this issue since it would appoint him as forfeiture counsel with compensation for services rendered. Council Bill 1382 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1382 duly passed. 0707 REQUEST FOR TEMPORARY STREET CLOSURE AND USE OF SOUND AMPLIFICATION EQUIPMENT- CINCO de MAYO ACTIVITIES. The Northwest Treeplanters and Farmworkers United (PCUN) requested a permit to temporarily close "B" Street between Young and Broadway on Sunday, May 3, 1992, and to use sound amplification equipment during the same time period as part of their Cinco de Mayo celebration. JENNINGS/SIFUENTEZ... accept staff recommendation to temporarily Close "B" Street between the hours of 12:00 noon and 6:00 p.m. for music and dancing and allow the use of sound amplification equipment. The motion passed unanimously. 0715 CLAIMS FOR THE MONTH OF FEBRUARY 1992. SIFUENTEZ/STEEN... approve voucher checks #13500 - 13878 issued during the month of February 1992. The motion passed unanimously. 0740 STAFF REPORTS. The Council received the following staff reports: 1) I-5 pump station status report 2) Police Department annual report 3) Library book detection system. 0753 EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session to discuss labor negotiations under the authority of ORS 192.660(1)(d). The motion passed unanimously. The meeting adjourned to executive session at 7:26 p.m. and reconvened at 7:48 p.m.. Page 4 - Council Meeting Minutes, March 23, 1992 COUNCIL MEETING MINUTES March 23, 1992 TAPE READING 0772 Councilor Sifuentez questioned Library Director Sprauer as to whether or not special programs would be offered for students during Spring break. Director Sprauer stated that several activities are planned during both spring vacation and National Library week. 0800 ADJOURNMENT. The meeting adjourned at 7:49 p.m.. APPROVED Fred W. Kyser, Mayor ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 5 - Council Meeting Minutes, March 23, 1992 Executive Session COUNCIL MEETING MINUTES March 23, 1992 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 23, 1992. CONVENED. The Council met in executive session at 7:28 p.m. with Mayor Kyser presiding. ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, Police Chief Wright, City Recorder Tennant. Labor Consultant: Don Scott, Scott & Associates The Council met under the authority of ORS 192.660 (1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. Brief discusSion was held regarding upcoming labor negotiations with the Woodburn Police Association. ADJOURNMENT. The executive session adjourned at 7:46 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, March 23, 1992 State Library. It would provide funds for a consultant to help assess what is needed to comply wit~ provisions of the Act, in addition to some materials and equipment. National Library Week: National Library week is April 5 - llth. This year's theme is "Your Right To Know: Librarians ~ake It Happen!" The American Library Association also distributed posters and bookmarks to~, encourage patrons to call an 800 number to "Say' Yes To Your Right To Know" from March 16 to April 11. Your call will be a yes vote to tell legislators that Americans value their libraries and want to see them fully supported; "Call for America's Libraries. Friends of the Library Book Sale: The book sale is scheduled on Friday, ~ay 1 from 11 AM to 6 PM and Saturday, May 2 from 11 AM to 3 PM. Clean Up Day: Lou Jean Fobert will bring volunteers from her church for a clean-up day at the library for a community service activity tentatively scheduled on Saturday, May 9th. Letter of Appreciation: President Phyllis Bauer signed a letter of appreciation sent to K-Mart'~for their donation of the book America Then & Now. Linda accepted the book at their 30th year of service celebration. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: On ~arcb l?th the City's union employees met with the City Council in the Multi-Purpose Room in the library. ADJOURNMENT: The meeting was adjourned at 12:50 P~. Respectfully Submitted, Judy Coreson Recording Secretary Library Board Minutes - 3/25/92 2 MINUTES WOODBURN PLANNING COMMISSION MARCH 12, 1992 1) 2) 3) 4) 5) ROLL CALL President Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Staff Present: MINUTES: Mr. Johnson Mr. Vallieres Mrs. Warzynski Mrs. Henkes Mr. Rappleyea Mr. Guerra Mr. Bauer Absent Present Present Present Absent Present Present Steve Goeckritz, Community Director Barbara Sochacka, City Planner Development The Planning Commission minutes of February 27, 1992 were approved with addition of Eldon Andres name to the Public Hearing - Subdivision #92-02. BUSINESS FROM THE AUDIENCE: . .- None COMMUNICATIONS: Staff went over correspondence from Marion County and DLCD. PUBLIC HEARINGS: A. SITE PLAN REVIEW #92-04 - APARTMENT COMPLEX/WES TORAN Staff read the necessary statement to begin the public hearing. Staff stated that the applicant, Wes Toran, wished to develop an apartment complex. Staff recommended approval with conditions listed in the staff report. Wes Toran, applicant, stated that he wished to build five units on the property. He stated that the city had already approved the five units. He PCM3/12/92.SG/bw also wished to bring the water and sewer from Young Street instead of Gatch Street. Staff stated that the Planning Commission could not make this decision. It would have to be discussed with the City Engineer for the sewer and water request and the Planning Commission would have to make a decision about the five units instead of the four units recommended by staff. Staff stated that like Mr. Toran had stated there was. a Conditional Use approval in 1982 for a five unit complex. Staff was uncomfortable in allowing the five unit complex since it does not meet today standards. There is room for four units. Commissioner Guerra stated that he would like to get some legal advice before making a decision on this site plan. Staff stated that in the Conditional Use process, there is no time line that says if the plan is not implemented within a certain time frame it is null and void. Staff stated that it felt that the hearing should be left open until staff could talk to the City Attorney. Vice President Vallieres left the hearing open and instructed staff to seek legal advice from the City Attorney. ZONING ORDINANCE AMENDMENTS 92-01 Staff discussed with the Commission the Draft Ordinance Amendments suggestions which the Commission and City Council may wish to modify. 1. Section 1.300 Kennel, be changed to exclude cats and be changed to read three or more dogs. Section 5.060 Obstructing Code Enforcement Officer or authorized personnel. This addition to the Ordinance to help protect the Code Enforcement Officer. Section 10.075 Single Family Dwelling Driveway Standards be added to insure off street parking, improve the aesthetics of the property and to create uniformity with existing standards. Section 11.085 Time Limitation be added to insure that all development meet current standards. PCM 3/12/ 92.SG/bw 2 6) Section 22.030 (d) (4) be amended to insure that no portion of landscaped front or side yards have vehicles parked on them. Vice President Vallieres closed the public hearing. Commissioner Bauer made the motion to approve the Zoning Ordinance Amendments #92-01. Chapter 1 as presented, Chapter 5 as presented, Chapter 10 as presented, Chapter 11 as presented with the recommendation that the cancellation of existing approvals older than one year and Chapter 22 as presented. Commissioner Warzynski seconded the motion. A vote was taken and Zoning Ordinance Amendments #92-01 passed unanimously. REPORTS: A. Partition Case #92-01 George Brice The applicant wishes to divide a 5.16 acre property into three parcels containing I acre, 1.25 acres and 2.91 acres. The property is located north of Stacy Allison Street, West of Lawson Street. Staff approved with the following condition: A final partition plat has to be recorded with Marion County. A copy of the recorded plat shall be submitted to the City of Woodburn Planning Department within one year of tentative approval. B. DLCD Grant Proposal Staff stated that they were requesting a $30,000 grant for the transportation study. The objective is to complete the transportation plan in a two year time frame. The DLCD staff were very receptive to the proposal. Commissioner Bauer read into the record parts of a letter dated September 20, 1983 reflecting on the I-5, Hwy 214 interchange. There was some discussion on the future development around the 1-5/Hwy 214 interchange. PCM 3/12/ 92.SG/bw 3 7) 8) C. Code Enforcement February 1992 Code Enforcement responded to or self initiated 84 cases this month. D. Building Activity February 1992 Building Activ'~ was down from February 1991. BUSINESS FROM THE COMMISSION: None ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCM3/12/92.SG/bw 4 MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING MONDAY, MARCH 9, 1992 WOODBURN COMMUNITY CENTER e e e CALL TO ORDER: The meeting was called to order at 5:21pm by Chairman Larry Watson. ROLL CALL: Members Present: Larry Watson, Sue FoFana-Dura, Dave Ott, Barbara Rappleyea, Lynda Hsmilton. Absent: Jack Mitchoff (e) St~ff Present: Nevin Holly, Director; Shirley Pitt, Secretary;, Brian Sjothun, Recreation Coordinator; John Pitt, Parks Superintendent. MINUTES: The Recreation and parks Board Minutes of February 24, 1992 were presented for adoption or corrections. MOTION: DAVID OTT: Moved to adopt the Recreation Parks Board Minutes of February 24, 1992 as written. B. RAPPLEYEA: Seconded the Motion- Motion passed ,~nnnlmously. ADOPTION OF AGENDA: The Agenda for the Meeting was presented for review, additions or deletions. MOTION: DAVID OTT: Moved to adopt Agenda as written- S.FOFANA-DUR~ Seconded the Motion Motion passed ~msnlmously. Page -2 Recreation and Parks Board Minutes March 9, 1992 e e UNFINISHED BUSINESS: Selection of Park Board Member Board Chairman Larry Watson opened the floor for nominations of names to present to the Mayor for possible Park Board Members to fill the vacant seat of Andy Yanez, who resigned in February. MOTION: S. FOFANA-DURA: Submit Lee Ahrens name to the Mayor as a replacement for Andy Yanez, Position I. L. HAMILTON'. Seconded the Motion- DISCUSSION: Chairman Larry Watson asked that FranIr Anderson, the second choice for Park Board replacement be submitted the next time a vacancy occurs on the Board. His qualifications are excellent and he would be a great asset to the Recreation and Parks. Motion passed ,,nan|mously. DIVISION REPORTS Maintenance Division - John Pitt John reported that they were extremely busy with Spring and S-miner almost here. Bathrooms are being prepared ond will be open this next week; trash cans and tables will be out this week; ball fields are finished; there are several trees in Legion and Settlemier that need to be logged sometime this week; garden plots are tilled and ready to be staked. ~Routine maintenance is continuing as well. Leisure Division - Brion Sjoth-n Brian reported that things were very busy in the Leisure Services Division. AAU Tournament is the weekend of March 21 and 22 and he has been very busy getting all the teams together, programs, brackets and volunteer coordination; Al-mni Tournament is also going great this year. Recreation and Parks is involved in progromruing and getting them underway. Youth Basketball is over. It was a great success, the evaluations are in and almost everyone had a great time. Next year Gervais and North Marion have asked to be included in our basketball and soccer leagues so Brian will be coordinating with them. Wrestling program starts tonight and will be three nights a week through May. Brian also has received volunteer help and will be putting in the outdoor basketball courts. Bowling is going well, Page -3 Recreation nnd Parks Board Minutes March 9, 1992 attendance is high. He will be working on s~mmer brochure in the next few weeks and should have all his programs together. Nevin complimented Brian on the great job in putting together and running the youth basketball program this year. COMMITTEE REPORTS Chairman Larry Watson asked that this agenda item be added as he would like to see Board members take an active part in working with the Department. Discussion on individual interests followed resulting in: Vol,,nteer Coorcllnator ...Dave Ot~ This area of interest will assist in obt~inlng and recruiting vol~mteers for both recreational and park needs. Scholarship Coordlnator..Barbara Rappleyea. This coordinator will seek information on scholarships and their availability. Handicapped Accessibility Coordinator...Lynda H~milton. Lynda will work with Nevin And John in coordinating with the upcoming new restrictions placed on the City in handicapped accessibility areas. centennial Park Coordlnator...Larry Watson- This particular area cover the upcoming plans for developing this park. Larry will work on this with anyone else who might be interested from the Board. Sue FoF~ns.Dura will work with the Woodburn Together Committee 'and also would be interested in public relations. Larry asked that the Board make plans as to how they want to pursue these individual interests and be prepared to give a brief report on their decisions at the next meeting. -- BUSINESS FROM THE. DIRECTOI~ Nevin reported to the Board that the new American Disabilities Act requirements would be considerable. He is working with John in trying to upgrade and deal with these new requirements. He will meet with Lynda soon and continue with plans on these upgrades. Nevin also told the Board he was selected to be the City representative of the upcoming 150 Anniversary of the Oregon Trail. This is a new program and he is now yet sure of just what the involvement will be. He will let the Board know as soon as he does. The Woodburn Together Project is going great. Nevin is working with others in identifying the risk factors that most clearly correlate with high Page -4 Recreation _~nd Parks Board Minutes March 9, 1992 e 10. drug and alcohol use among children and teens. Nevin said this is a very informative and needed study. He distributed copies of the report and will be talking about these studies at future Board meetings. The 1992 Swim Pool information sheet was distributed showing 1992 cost for lessons and admissions. Lesson schedules were also included. Nevin brought to the Board attention that all the costs have been lowered. Last year lesson costs as well as open swim admissions were raised. He felt this was the reason for such a low attendance and instead of making more revenue we lost. BUSINESS FROM TIlE BOARD Dave Ott showed the Board a copy of a newspaper clipping that showed that Leslie Pool in Salem was using park acquisition funds to renovate their pool and wondered why Woodburn wasn't doing the same. Nevin told Dave that the new Parks System Development funds did not allow for this type of expenditure. He will however, call Salem _and find out how they did this. Barbara Rappleyea requested that Nevin contact Frank Anderson and ask him if he would be interested in assisting with soliciting grants for the Department. His experience in this field would be of great benefit to Parks and Recreation. ADJOURNMENT The Meeting adjourned at 6:20pm. Next meeting _date: Monday, March 23, 1992 MEMO TO: FROM: SUBJECT: DATE: City Administrator , Public Works Directo ~ Request for Council Workshop to Discuss Draft Waste Discharge Permit April 7, 1992 RECOMMENDATION: Council workshop be held on April 20, 1992 at 7:00 pm to discuss the contents of a draft waste discharge permit and sewer use ordinance, including enforcement guide. BACKGROUND: On April 6, 1992 the City of Woodburn received a draft copy of Waste Discharge Permit from DEQ. Although the draft permit allows additional time for the construction of treatment facility, it includes many other changes that will cost the city. We are planning to provide our input to DEQ before the draft copy of the permit is finalized. However, council guidance is needed prior to our input to DEQ. A workshop to discuss a Wastewater Ordinance and DEQ draft permit will be most helpful to the staff. The sewer use ordinance to be discussed establishes the wastewater discharge requirement to the city system and outlines the enforcement action as required by federal and state regulations. The sewer rate structure is not part of this ordinance, hence no discussion will be held on this topic. I propose that this workshop be held on April 20, 1992 at 7:00 pm. GST:Ig DISCHRG.PER MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator F.Y. 1992-93 City Budqet April 10, 1992 SUBJ.: DATE: Following eight separate sessions, totalling over fifteen hours of deliberations, the Woodburn Budget Committee has approved and recommends for Council adoption the budget being considered this evening. This, incidentally, adds up to over 140 hours of personal time devoted toward the betterment of the community by the individual members of the Budget Committee. Considerable staff time, over and above the normal eight hour day, was also dedicated to this effort. Tonight's hearing includes the entire city budget, including consideration of how State Revenue Sharing funds will be spent, as required by state law. This budget proposes utilization of all State Revenue Sharing funds for street improvement projects and repayment of loan obligation concerning Hvvy 214 street improvement project. The 1992-93 budget is a "status quo" budget. No new programs have been added and no additional personnel are added. Conversely, the Budget Committee worked hard to preserve all existing positions. This is critically important in light of the fine line between the previous cuts necessitated by Measure 5 and the continuing growth in demand for all services provided by the city. The total budget for all funds is $12,383,078, a decrease of over $1 Million from the previous year's budget. Total General Fund budget is $2,043,992; Parks & Recreation is $554,118; and Library Fund $399,611. Other fund totals are as described in the budget documentation. Total property tax authority within the 1992-93 budget is $2,569,358, an increase of 6% over the preceding year. This includes continuing levies for Parks & Recreation ($549,368) and Library operations ($442,570), as well as a proposed tax base of $1,577,420 for support of General Fund and Transit Fund programs. The proposed tax base, submitted to city voters at the May 19th Primary Election, is 950,367 more than the combined total of the existing tax base plus the 1991-92 operating levy approved by the voters. This equates to an increase of 3.3% from comparative figures in the current year's budget. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Steve Goeckritz, Community Development Director Randall Rohman, Public Works Program Manager Seven Oaks Subdivision April 8, 1992 The Council on March 9, 1992 requested a report addressing three specific issues. Each specific issue is highlighted and discussed below. 1) The safety issue presented by common driveways; Evidence in the hearing record indicates that the 30 foot wide private driveway with curb and parking on one side is adequate for access and to allow traffic to move safely and efficiently. These driveways are just four feet narrower then the standard for city streets. With the density, less then 5 units per acre, the type of housing proposed, and parking on one side only, the number of vehicles utilizing the street for parking should not hamper resident or emergency vehicle operation. 2) The safety issue presented by excessive traffic on Butteville Road and need for City/County cooperation in addressing this issue if this goes through as proposed; and The record also shows that the level of traffic on Butteville Road is not what can be considered excessive. Counts taken in 1991 showed 1835 vehicles per day south of Crosby Road on Butteville. When the new subdivision is completely built out it is estimated that traffic flow by the subdivision would be approximately 2,200 vehicles per day. This amount of traffic flow is not particularly high and Level of Service "A" will probably exist at the intersections. There would be ample gaps in the traffic flow for vehicles from the subdivision to enter the roadway. Sight distances from the two subdivision entrances are sufficient to allow safe entrance onto Butteville. Brush and trees alongside Butteville will have to be removed for exiting vehicles to fully utilize the sight distance. This will be taken care of when the developer installs the decorative wall separating the development from Butteville Road. Seven Oaks/Rl~.bw City Council through City Administrator page 2 April 8, 1992 3) We have contacted the county and they have indicated that they would cooperate in addressing traffic issues along Butteville. Addressing engineering issues and State permit issues related to Willow loop extension across Senecal Creek Wetlands. Finally, evidence exists that the water lines as presented in the site plan are more than adequate to provide for the development and required fire flows. There are no problems from an engineering or fire flow perspective with the 6 inch water line along Seven Oaks Street. The water line must be looped back to Willow Street as a condition of the development. The loop of the water line and installation of the sanitary sewer line across Senecal Creel( are required for the development. The applicant will be required to obtain permits (this process has already began) from the Division of State Lands for this crossing. The applicant will also be required to obtain a utilities easement to cross Senecal Estates property. The remainder of the property to the sewage lift station and Willow Street water line is city controlled and an easement will be developed for the utility lines on city property. Pursuant to your direction, staff submits for your consideration an ordinance approving the proposal with findings of fact. The form of ordinance was prepared by the City Attorney and the findings of approval were drafted by the attorney for the applicant. /04 COUNCIL BILL NO. 1383 ORDINANCE NO, AN ORDINANCE AMENDING THE URBAN GROWTH BOUNDARY OF THE CITY OF WOODBURN TO INCLUDE 10.27 ACRES OF PROPERTY LOCATED EAST OF BU'I-rEVlLLE ROAD; ANNEXING SAID PROPERTY INTO THE CITY OF WOODBURN; AMENDING THE CITY OF WOODBURN COMPREHENSIVE PLAN MAP FROM MARION COUNTY "RURAL RESIDENTIAL" TO CITY OF WOODBURN "LOW DENSITY RESIDENTIAL"; AMENDING THE CITY OF WOODBURN ZONING MAP FROM MARION COUNTY "ACREAGE RESIDENTIAL" TO CITY OF WOODBURN "SINGLE FAMILY RESIDENTIAL"; APPROVING THE PRELIMINARY SUBDIVISION PLAT OF SAID PROPERTY SUBJECT TO SUCH CONDITIONS AND VARIANCES IMPOSED BY THE WOODBURN PLANNING COMMISSION; AND DECLARING AN EMERGENCY. WHEREAS, Dale Baker owns 10.27 acres of property located east of Butteville Road and described more specifically in Exhibit "A" which is attached and incorporated herein; and WHEREAS, Dale Baker has filed applications to amend the City of Woodburn's Urban Growth Boundary to include said property, to annex said property into the City of Woodburn, to amend the City of Woodburn Comprehensive Plan Map from Marion County "Rural Residential" to City of Woodburn "Low Density Residential", to amend the City of Woodburn Zoning Map from Marion County "Acreage Residential" to City of Woodbum "Single Family Residential," and to approve a preliminary subdivision plat of said property subject to certain imposed conditions and variances; and WHEREAS, the Woodburn Planning Commission conducted a public hearing on February 13, 1992 and granted said application; and WHEREAS, the Council conducted a public hearing on March 9, 1992 and directed staff to present findings of fact and conclusionary findings in support of the approval of said application; and WHEREAS, findings of fact and conclusionary findings in support of the approval of said applications have been prepared and are attached and incorporated as Exhibit "B"; and WHEREAS, in order to approve these applications, an exception must be taken to Statewide Planning Goal 3 and based upon the findings for an exception to Goal 3 included in Exhibit "B", the Council finds it is appropriate to take such an exception; and Page I - COUNCIL BILL NO. 1383 ORDINANCE NO. WHEREAS, Statewide Planning Goal 14 requires that the procedure and requirements of Goal 2 for goal exceptions and Chapter 660 of the Oregon Administrative Rules be followed when an Urban Growth Boundary is amended to include rural land, and the findings set forth in Exhibit "B" demonstrate compliance with Goal 14; and WHEREAS, the City of Woodburn's long-range population growth projections are being met, at this time, more rapidly than previously anticipated in the Comprehensive Plan, short-term building projections anticipate a similar growth pattern over the next few years, and a public need exists to accommodate new housing, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: SECTION 1. The subject property is owned by Dale Baker and is described specifically in Exhibit "A", which is attached and incorporated herein. SECTION 2. That based upon the findings of fact and conclusionary findings set forth in Exhibit "B" and by this reference incorporated herein, an exception is hereby taken to Statewide Planning Goal 3 to allow inclusion of the subject property into the City of Woodburn's Urban Growth Boundary. SECTION 3. That based upon the findings contained in Exhibit "B", the Urban Growth Boundary of the City of Woodburn is hereby amended to include the subject property. SECTION 4. That based upon the findings contained in Exhibit "B", the Subject property is hereby annexed into the City of Woodburn. SECTION 5. That the Woodburn Comprehensive Plan Map is hereby amended as to the property described in Exhibit "A" from Marion Counl~y "Rural Residential" to City of Woodbum "Low Density Residential", based upon the findings contained in Exhibit "B". SECTION 6.- That the Woodburn Zoning Map is hereby amended as to the property described in Exhibit "A" from Marion County "Acreage Residential" to City of Woodbum "Single Family Residential", based upon the findings contained in Exhibit SECTION 7. That the Preliminary Subdivision Plat of said property is approved subject to the conditions and variances approved by the Woodburn Planning Commission and based upon the findings contained in Exhibit "B". Page 2- COUNCIL BILL NO. 1383 ORDINANCE NO. SECTION 8. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. - Approved as to form:~ '~ ~ J"/LE~ te~'~/~ ~-- City Attorney APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 3- COUNCIL BILL NO. 1383 ORDINANCE NO. Exhibit 'A' Page I of 4 The legal description is described as follows: PARCEL A Lots 1-3, Block 1, SEVEN OAKS SUBDIVISION, in Marion County, Oregon. PARCEL B Lots 4-6, Block 1, SEVEN OAKS SUBDIVISION, in Marion County, Oregon. PARCEL C Lot 7, Block 1, SEVEN OAKS SUBDIVISION , in Marion County, Oregon. Exhibit "A" Page 2 of 4 o o o o ro 0 :::0 0 l"~ 1"" I-'o I'" (~ "'( 0-01' ~Krl:7 67.0C Exhibit Page 3 of 4 Exhibit "A" / ~)y~ Page 4 of 4 '~ Exhibit "B" Page I of 10 Baker Application Findings of Fact & Conclusions of Law o The applicant is requesting annexation, a change in the UGB, a change in the comprehensive plan, a zone change to RS, permission to develop his 10.27 acre parcel into a 37 lot single family residential subdivision, and a variance. Marion County has designated the applicant's property as "rural residential" on its comprehensive plan map and as acreage residential' on its zoning map. The subject property borders Senecal Estate II Subdivision which is entirely inside the City of Woodburn. In Senecal Estates II, there are twenty six (26) homes either built or under construction and eleven (11) additional lots sold. Since the time that the comprehensive plan was adopted, including the UGB, and since the time this property was zoned, Senecal Estates II, a sub-division on adjacent land, has been approved. The inclusion of the subject property in the City of Woodburn and the roadway access provided thereby is necessary so that Senecal Estates II Subdivision can be more adequately served with Fire and Police. protection.. The inclusion of the subject .property in the City of Woodburn and the roadway access made possible thereby is necessary so that Senecal Estates II can be more adequately served with roadway access. This subdivision will complete the transportation element of Senecal Estates II. Likewise, this development protects the residents of Senecal Estates Subdivision by allowing an alternate access to the subdivision in case of road blockage, e.g., at the intersection of Willow and Woodland Avenues. This subdivision will allow traffic from itself and Senecal Estates and Senecal Estates II subdivisions to gain access to Butteville Road without the necessity of using Woodland Avenue or Willow Avenue and Newberg Road. Page 1 - BAKER APPLICATION Se o o Exhibit 'B" /~/~ Page 2 of 10 The inclusion of the subject property within the UGB and the development of the roadways called for in the proposed subdivision will provide an option for traffic leaving Senecal Estates subdivision and Senecal Estates II. The Division of State Lands has already approved the crossing of the wetlands in Senecal Estates II. City of Woodburn water, sewer and storm drain services and facilities are sized to include the subject property. The developers of Senecal Estates II Subdivision are required to, and the city has planned to, develop city water and sewer lines to the boundary of the subject property in sufficient size to serve the subject property. The City can provide adequate public services to this property and the proposed subdivision. The development of Senecal Estates, Senecal Estates II and this subdivision provide for an efficient design of city facilities. The Applicant has previously secured approval from Marion County to rezone his 10-acre parcel from exclusive farm use to rural residential. In 1988, when Marion County approved Seven Oaks Subdivision, it required a redevelopment plan because it was necessary to deal with the possibility of annexation. Said redevelopment plan was submitted to the City of Woodburn in 1988. The subject property is committed to urban development because of the availability of urban facilities and services, the planning of the urban facilities, the prior approval of Seven Oaks subdivision allowing a density of approximately 1.46 acres per unit, including roadways, and the need to extend the dead end road leaving Senecal Estates II Subdivision. 10. All land designated for single family use west of Interstate 5 within the city's urban growth boundary and respective city limits has been approved for residential development. This area no longer has any single family designated acreage. Page 2 - BAKER APPLICATION Exhibit 'B" /~ Page 3 of 10 11. 12. 13. 14. 15. 16. 17. 18. 19. The property abuts a residential subdivision to the east. The applicant's property also fronts Butteville Road and provides a street access from Butteville Road through the development and ties into the road network with this abutting subdivision. The proposed use is compatible with adjacent uses which are comprised of City of Woodburn single family residential designations and Marion County Acreage residential zoning districts. The long-term impacts at the proposed site would be less adverse than would typically result from the same proposal being located in other areas requiring a goal exception. The population of the city, as of the last census, was 13,500. The present population of the city is growing at an annual rate of between 3% and 4%. The present population of the city is approximately 14,500. At the growth rate of 3% per annum, the population of the city in the year 2008 (the end of the planning period) will be 23,943 based on a population of 14,500 and 22,982 based on a population of 13,500. Both results exceed the comprehensive plan estimate population.of the city for the year 2008. (Comprehensive Plan - Growth & Urbanization, page 55, Volume 1) The City of Woodburn's long-range population grOwth projections are being met, at this time, more rapidly than previously anticipated in our comprehensive plan. In the last year alone, the city realized over $20,000,000 in new construction. Short term building projections anticipate a similar growth pattern over the next few years. By allowing the applicant to annex to the city, he will be able to maximize the use of the property. Presently, due to the lack of water and sewer service, he is allowed only to develop a 10-acre subdivision consisting of 7 lots. With city services readily available, 37 lots could be realized. Page 3 - BAKER APPLICATION Exhibit "B" Page 4 of 10 /0,~ 20. 21. 22. 23. This property would be better served by providing the city water and sewer system. This service eliminates the septic tank and drain fields which would add to ground water pollution under the present situation. With growth and the development of the subject property comes the burden of providing additional social services, schools and police protection. The subject property contains soils of Class I through IV. The property is not irrigated and retains an overall soil classification of III and primarily consists of WUD=Woodburn silt loam/12-20% slopes Class III, DA=Dayton silt loam poorly drained Class IV, WVA=Woodburn silt loam = 0-3% slopes Class II and WVC=Woodburn silt loam = 3-12% slopes Class II (Exhibit "A"). The City of Woodburn's urban growth boundary and city limits about the applicant's property. This property that abuts the applicant's land has been approved for residential development. The livability of the area would be changed from its more rural character to an urban character. The impact on properties adjacent to the north and south of the subject property may be minimally impacted because they retain a rural residential character. · 24. 25. 26. 27. There are currently 4 houses either built or under construction on the subject property. The applicant is the only owner of the subject property and he is requesting annexation. The annexation Would reflect a land use designation identified as single family residential. The annexation is not required to be subject to a vote of the registered voters of the City but is required to be reviewed and approved through the hearing process by the City. Page 4 - BAKER APPLICATION Exhibit "B" ! O~ Page 5 of 10 28. By far the largest single user of land within the city limits of Woodburn is single family residential development. There are over 1,100 acres presently in use for low density.residential development. In 1987, 74% of the housing stock in Woodburn was detached single family housing. Approximately 56% of the land in use was under this classification. It also is the zoning classification which most vacant land is given. In 1988, over 235 acres were vacant and available for development as zoned single family residential, approximately 60 acres were vacant and unavailable for reasons of either flooding, being landlocked or unavailability of public services. 29. Tukwila Golf Course, which is planned for an area both inside and outside of the north end of the city, will use about 120 acres of land which is planned and zoned for single family residential use for nonresidential golf course uses. 30. A demonstrated need can be shown in the fact that no single family residential land is available in West Woodburn. 31. The inclusion of this land within the city limits and LIGB will provide additional land for more diversified housing needs. (It should be noted that the long term housing need projections, as outlined in the Comprehensive Plan, reflect rather a general, quantative need, but do not provide for specific qualitive - subjective to specific, individual demands). 32. It is a housing policy objective of the City to insure adequate land is available to accommodate growth for all sectors and areas of our community. 33. The proposed development allows an orderlY and economic extension of public services and facilities. 34. The applicant plans to erect a brick wall along Butteville Road and to develop the property in houses similar to those already built on the property, but with a minimum square footage of 1600 square feet per house exclusive of the garage. Page 5 - BAKER APPLICATION 35. 36. 37. 38. 39. 40. 41. 42. 43. Exhibit Page 6 of 10 The development will be in 2 phases as shown on the plat. The subject property is within easy walking distance of a city park. This subdivision utilizes lots which are larger than the minimum lot size for single family residences in Woodburn. Proposed lot sizes range from 6,656 sq ft to over 16,000 sq ft. This variety of lot sizes will provide for individual creativity and housing style preferences. The minimum lot size in an RS zone is 6,000 sq ft. This type of design creates a feeling of openness and spaciousness in this area. The wetlands and the city park also add to the tremendous feeling of openness and spaciousness in this area. Although this is a small subdivision, the use of a loop style road pattern within the subdivision and the connection to the roads in Senecal Estates II just after those roads make a curve, will encourage slow moving traffic in this residential area. No non-residential uses are planned for this neighborhood. There are no high traffic generating or non-residential uses planned for this development. -- There are no high density residential areas in a position to negatively effect this development. The city can adequately provide public services (sewer, water and storm drainage) to this development with little or no long range cost to the city. 44. The transportation system allowed by the continuance of the roads in Senecal Estates II out to Butteville Road will interconnect these residential areas and the subject property with employment centers, commercial areas, schools, parks, churches and regional transportation networks. Page 6 - BAKER APPLICATION Exhibit "B" Page 7 of 10 45. 46. 47. 48. 49. 50. The streets in the subdivision will be of sufficient width to accommodate the traffic flows. There is no other property that can adequately provide for the transportation requirements of Senecal Estates II Sub-division as easily and economically as the subject property. Since Senecal Estates II borders the city boundary and UGB, the only property which can provide for the traffic continuation needs of this area are outside of the city and would have to be re-zoned in order to be developed. The applicant cannot afford to extend the public services required without bringing this property into the City' of Woodburn and re- zoning it for urban density development. Lots 1, 2, 3, 4, 5, 6 and 32 do not comply with the Woodburn Subdivision Standards. The proposed lots, as identified above do not show sufficient road frontage. Lot 13 also does not have sufficient frontage (less than 80 feet of corner lot frontage is not allowed). Lot 13 will be reconfigured to comply with the frontage standard. Lots 1, 2, 3, 4, 5, 6 and 32 will require a variance. The subject property is adjacent to Senecal Estates II Subdivision which has been previously platted. The plat of Senecal Estates II Subdivision shows a public road entering the border of the subject property near the northeast corner. Given the location of that existing road, and the desirability of a looped road within Seven Oaks Subdivision, which loop terminates into separate accesses to Butteville Road, it is not possible to plat Seven oaks Subdivision so that each of the 37 lots has road frontage on a public road. To plat Seven oaks Subdivision so that all lots have access to a public street would result in lots far larger than those called for in the Subdivision Standard. The developer estimates that it would result in a loss of at least five (5) lots. Page 7 - BAKER APPLICATION log Exh'ibit. "B" Page 8 of 10 51. Meeting the literal requirements of the subdivision standards would result in overly large lots with no increase in safety to the inhabitants, liveability or aesthetics. It would result in an unnecessarily large amount of land being used up in flag lot accesses as well as the loss of building lots. There would be no benefit to the property or the community by the creation of such flag lots. 52. The applicant intends to pave each of the 30 foot wide access easements and to place curbs along both sides. In addition, the applicant will mark one side of each driveway "no parking". All buildings will be visible from the right of way and all addresses will be shown at the right of way line. 53. The proposed accesses to the lots with no street frontage provide adequate room for emergency vehicle turnaround. 54. As proposed, access ways meet the Fire Code Requirements. 55. The fire chief states that under the fire code, each of these building sites could be served from the public right of way, even if the access driveways were not paved. He did state, however, that the best way was to pave the driveway, to have no parking on one side and the addresses at the right of way line. .-.. 56. If flag lots were developed, with thirty (30) feet of road access for each, the developer would not be required to pave each of the driveways resulting in a situation which is less desirable for emergency vehicle access. Creating flag lots would unnecessarily use acreage without making the homes any closer to the right of way or any safer. 57. The Comprehensive Plan frowns on dead end streets. There are no dead end streets in this subdivision. This proposal eliminates the dead end street in Senecal Estates II. 58. The City of Woodburn/Recreation and Parks Department requirements as they pertain to this development project are $268.10 per lot. These fees are based on the city's adopted System Page 8 - BAKER APPLICATION 59. 60. Page 9 of 10 Development Charges. These rates remain intact until December 31, 1992, at which time a phased increase will occur. Based on the $268.10 per lot rate, the Seven Oaks Subdivision total Parks fee due is $9,920.00. These fees may be paid at the rate of $268.10 per lot as the individual permits are issued, or in the full amount of $9,920.00. The minimum fire flow water requirement for this subdivision is 1000 gpm. Adequate fire hydrants are provided. Page 9 - BAKER APPLICATION Exhibit Page 10 of 10 CITY OF WOODBURN POLICE DEPARTMENT MEMORANDUM 270 Montgomery Street Ken Wright Chief of Police Woodburn, Oregon 97071 982-2345 Date: April 6, 1992 To: Mayor & Council From: Ken Wright, Chief of Police Subj: OLCC Change of Ownership (WPD CR 92-1152) Licensee/Applicant: Juan and Aurora Ruiz 1165 Greenfield Drive Woodburn, OR Location: New Club Cafe 553 N. Front Street Woodburn, OR Ucense: Type Class A Change of Ownership Investigation Background: On February 28, 1992 the Police Department received application for a Class A Liquor Ucense from Juan and Aurora Ruiz. The application is for Change of Ownership at 553 N. Front Street, New Club Cafe. The police background investigation has been completed and the following information was collated. Mr. Ruiz has had liquor licenses in Hubbard, Salem, Portland and Woodburn since 1968. Mr. Ruiz has operated Don Juan's at 2300 Country Club Road, Woodburn since approval by City Council in 1986. From 1986 to present, action~by OLCC with Don Juan's is detailed on the following OLCC report. ~'~'~- ~//-/,e ~-¢/~o/~ ,.- ,. /oFb- Police activities at Don Juan's for the past,3 years is as follows: * 1989 - 39 Calls for Service e 1990 - 12 Calls for Service e 1991 - 8 Calls for Service NEW CLUB CAFE: Mr. Ruiz has made application to sell liquor under a Class A license privilege at the New Club Cafe, 553 North Front Street. Mr. Ruiz completed OLCC form 84545-350 (Rev. 3/91), Operating Data Questionnaire. Mr. Ruiz answered all questions as follows: HOURS OF OPERATION FOR LOUNGE: Sunday: Monday thru Thursday: Friday and Saturday: Closed 1lam - 11pm 1lam - 12am MEAL SERVING HOURS: Breakfast: Lunch: Dinner: .Seasonal Variations: 6:00am to 11:30am 11:30am to 3:00pm 3:00pm to 8:00pm None TYPE OF DECOR STYLE AND ATMOSPHERE: No Answer Live Music: No Dancing: No Performers: No Recorded Music: Yes ENTERTAINMENT: Coin Operated Games: No Card Games/Games of Chance: No Pool Tables: No Other: Oregon Lottery Machines STRUCTURAL CHANGES TO PREMISES: No Police activity history for the New Club Cafe is as follows: · 1989 - 5 Calls for Service · 1990 - 15 Calls for Service · 1991 - 15 Calls for Service RECOMMENDATION: I would recommend approval of the change of ownership application based upon Mr. Ruiz's operating data questionnaire. 1. Hours of Operation 2. Entertainment, Only: A) Recorded Music B) Oregon Lottery Machines Chief of Police KLW/nje CC: Ruiz OLCC - Salem File FiF~ipR ~? _~_~2__0~'._27AI,.1_0~CC SALEM 503 _~78 487-~ .829? x.P. £ HISTORY ~EN-~EE: Ruiz., Juan. T. & Aurora B. ADE NAME: DON JUAN.'S MEXICAN CUISINE DATE OF OAR 845-06-045(..2)~ ited conduc:. _________ R-15816 FILE VIOLATION ACTION DATE INSPECT0~ --DISPOSITION 12-3-88 NVT 12-7-88 Tew (Hearin_~ $325.00 Fine Paid 7-26-89 ORS 472. 180 (5) Main=ained a noisy es :ablishment, ORS 472,180(§)Maintained a noisy establishment. Main~ Noi~esc&blishm_~ent. OAR 845-06-0~5(2) (a) Prohibtte condu¢~ - OAR 845-06-045 (2) Perm£~te~ noisy, activities on lic prem. 5-13-89 NVT 5-25-89 Tew 6-11-89 NVT Tew 6-17-89 7-20-90 NVT 8-2-90 Tew March 23. 1992 City of ~oodburn City Council 270 Montgomery ~oodburn, OR 97071 Dear Sir, This is to request that the City of Woodburn put up a sign on "A" Court in Woodburn awaring drivers that children are playing. We request that the speed limit be reduced to 5 m.p.h. We feel this would be in the best interest for the safety of our children. Sincerely, /DC_., MEMO TO: City Administrator for Council Action THROUGH: FROM: SUBJECT: Public Works Director Julie Moore, C.E. Tech Ill A Court sign request for Children Playing sign and speed sign DATE: April 7, 1992 RECOMMENDATION: It is recommended that a CHILDREN PLAYING sign not be installed because this area is not a designated play area. Also it is recommended that 5 m.p.h, speed signs not be installed because it is a public street and the majority of the traffic in this area is by the local residents. However, it is recommended that a DEAD END sign be installed on A Street north of Stark St. BACKGROUND: Residents along A Court and A Street, north of Stark St., sent in a letter to request a CHILDREN PLAYING sign in this area and also have the speed limit dropped to 5 m.p.h. They felt the signs would be in the best interest for the safety of their children. A Court tees off of A Street. Both have gravel travel areas and are dead ends (see attached map). There are 4 residents on A court and 3 on A Street. There are no signs on.A Street and NO PARKING signs on the south side of A Court. The CHILDREN PLAYING signs are not even mentioned in the Manual on Uniform Traffic Control Devices (MUTCD), possibly because they give a false secure feeling to parents. There is a mention of Playground symbol signs, but those are only used in advance of designated children's play areas. This particular sign is not intended to regulate the speed of vehicles but to warn motorists of a potential hazardous condition that may call for a reduction in speed. The street itself cannot and should not be a designated play area. Staff has always opposed the CHILDREN PLAYING signs for roadways because it gives false secure feelings to parents. In regards to the request for the speed limit to be reduced to 5 m.p.h., the speed in residential areas is set by Oregon Revised Statutes to be 25 m.p.h, maximum. Only the State Speed Board has the authority to permanently change the speed on public roads. With the above consideration in mind, it is recommended that neither a CHILDREN PLAYING sign nor a 5 m.p.h, sign be installed because there are no conditions to warrant the signs. However, it is recommended that a DEAD END sign be installed to discourage unnecessary traffic on A Street north of Stark Street. o~ MEMO TO: THROUGH: FROM: SUBJECT: DATE: City Administrator for Council Action Public Works Director Julie Moore, C.E. Tech III Cherry Street NO PARKING request April 7, 1992 RECOM MEN DATI ON: It is recommended that approval be made to install NO PARKING signs on the south side of Cherry Street between S. Front and S. First Streets to eliminate congestion due to cars parked in the street area. BACKGROUND: A resident on Cherry Street has requested NO PARKING on one side of Cherry because of cars parked on both sides of the street blocked traffic to the point which the mailman will not deliver mail to the residents on this street. Cherry Street is a dead end street with a 50 ft. right-of-way There are curbs 29 feet apart down some of the length of the street, but the travel way is gravel. There are three houses that face on to Cherry St. and two on S. First Street, which tees off of Cherry St. According to the Transportation and Traffic Engineering Handbook, parking can be prohibited on one side for roadways not over 30 ft. in width. It is the City's policy to prohibit parking on the south and east sides of a street when parking is eliminated on one side. Therefore, it is recommended that NO PARKING signs be installed on the south side of Cherry Street, between S. Front and S. First Streets. SEE SHEET / / / / / / / / / / / / / / / / ~0 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ,~"'~- Closure of Hardcastle Street for Hwy 99E Project April 7, 1992 RECOMMENDATION: Authorize the closure of Hardcastle Street to through traffic, as required by construction, during the installation of a storm drain line required by the project to widen Hwy 99E. BACKGROUND: State Highway Region 2 has requested that the council authorize that Hardcastle Street be closed to through traffic during installation of a 30 inch storm drain line required in conjunction with the 99E widening project. Local traffic would still be permitted. The street would be closed off in sections and it is anticipated that installation of the line will require approximately three weeks. Work will begin at the west end of the project near Mill Creek and proceed to the east. The west end of the project will require the majority of time due to the greater depth of the storm line in this section. This portion of the project will be one of the first items to be accomplished after construction begins. It is currently estimated construction will begin during July, 1992. The city will review signage plans to insure adequate notification is provided to motorists. CITY OF 270 Montgomery Street · WOODBUP N Woodburn, Oregon 97071 · 982-5222 1:54. / March 26, 1992 Kevin E. Boyle Region 2 Federal Aid Specialist 2960 State Street SE Salem, OR 97310 Subject: Preliminary Information on 1993-98 Federal Aid Construction Projects Dear Mr. Boyle: The following preliminary information on proposed Federal Aid construction projects for the City of Woodburn is being forwarded for your planning purposes only. 1993 - 1994 - 1995 - 1996 - 1997 - 1998 - 1999 - North/South Front Street North/South Front Street North/South Front Street East Hardcastle Street East Hardcastle Street East Hardcastle Street East Hardcastle Street Initiate project - Advance utilization of funds - Advance utilization of funds - Advance utilization of funds - Initiate project - Advance utilization of funds - Advance utilization of funds If you have any questions, please call Randall Rohman at 982-5245. Please be aware that council action will be necessary for prioritization and project initiation. Sincerely, G.S. (Frank)Tiwari, P.E. Public Works Director GST:Ig cc: City Administrator Randy Rohman Engineering File FEDAID MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ Wal-Mart Access Road Construction Schedule and Related Issues April 6, 1992 INFORMATION: The main construction of an access road to Wal-Mart, namely, Stacy Allison Way, is expected to be completed by the end of this summer. The attached vicinity map provides information about the roads that are planned to be constructed prior to the opening of the Wal-Mart Store in Woodburn near I-5. The map also shows the proposed traffic signal on Hwy 214 at Evergreen Street that, according to OSHD, will be operational prior to the opening of Wal-Mart. OTHER DETAILS: To develop solutions for the existing and projected traffic problems of the city, the Oregon State Highway Division is developing a computerized transportation model for this area. This work is expected to be finished by the middle of June. The city staff plans to bring the major transportation deficiencies to the attention of the city council soon after traffic modeling work has been completed. The recommendation will most likely include alignment of Country Club/Oregon Way at Hwy 214 and, therefore, staff will start working on the preliminary engineering design soon. Also, the connection of Stacy Allison Way to Parr Road, along with traffic patterns and funding options, will be analyzed. In regard to Wal-Mart access, the planning commission, prior to Wal-Mart's site plan review and approval, had evaluated the traffic impacts. The traffic analysis documents that were prepared by outside consultants were reviewed by the planning commission. However, since that time more questions have been raised about the capacity of Hwy 214 and some other collector streets. The computer model will analyze these questions and will facilitate presentation of certain alternatives. Therefore, any modified recommendation to council is being delayed at this time until the transportation model is available from the Oregon State Highway Division. As far as the construction of access roads to Wal-Mart is concerned, the main access road, namely Stacy Allison Road, will be constructed this summer prior to opening of Wal-Mart. This new road will connect Evergreen to WaI-Mart's main parking area. As expected, Lawson and West Hayes will also experience some additional traffic, but Stacy Allison will be the main traffic collector from Wal-mart. Please see the attached map presented for information. CC: Engineering Planning Randy Rohman File ACCESSRD.WAL A¥~ NOe~BO I¥01::1 EIgFI.LS:->: 0¥01::1 :al::lrill'l-! MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ Gervais Sewage Treatment Facility and Woodburn Area Future Plans April 6, 1992 The upcoming treatment plant modifications needed for Woodburn have been discussed by the city council many times in the last two years. In the council meetings, the importance of coordinating with all Pudding River Basin wastewater dischargers has been discussed. The permit requirements of the Pudding River Basin municipal waste discharger, that includes the cities of Gervais, Mount Angel, Hubbard, and Silverton, vary according to their location and flow. The City of Gervais has recently received its draft copy of the permit that outlines the conditions and the discharge limitation for that city. Since Woodburn is still in the facilities planning phase, mutually beneficial options for both cities need to be explored. Both cities, Woodburn and Gervais, are totally dependent on underground water source for their water supply and, therefore, both cities have an interest in protecting the ground water from pollution. The City of Woodburn has special interest in the waste treatment systems of other communities, such as Gervais, that are located upstream of our water supply source. The City of Gervais may be interested in joining with the efforts of Woodburn to solve the problem on an area-wide basis because of more stringent DEQ requirements and the growth issues facing the city. In addition, a properly coordinated joint effort may be more cost effective for the City of Gervais also. This is because the technical requirements of wastewater operation for smaller communities do not decrease in the same ratio as the size of the community. This makes the cost of wastewater and water service for the residents of smaller communities slightly higher. Therefore, the city staff and CH2M Hill will discuss relevant issues with the Gervais City Council on April 9, 1992 at 6:30 pm. The council will be kept informed of the important discussion items that may impact the City of Woodburn. GST:Ig GERVSEWG MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ DEQ's State-wide Project Listing for Loan Program April 8, 1992 The Department of Environmental Quality started a loan program two years ago to resolve interim funding problems for worthy projects. The loan program has attractive terms for short-term borrowers, allowing zero interest on loans if the principal is returned within a period of five years. The City of Woodburn made preliminary application for the loan with the intent to use the money to perform engineering design and then return the money soon after bonds are sold, thus saving all interest charges. It appears that City of Woodburn's project has been preliminarily qualified for the loan program. Unless something unforeseen happens, the city will be asked to make final application for the loan. As usual, the application will be brought to the city council for their review and decision. GST:Ig cc: Engineering File Attachments: DEQ Project Listing DEQPROJ Oregon State Revolving Fund FFY 1992 Intended Use Plan ATTACHMENT 1 1992 SRF PROJECT LIST IN PRIORITY ORDER PRIORITY RANK COMMUNITY SC FP PROJECT DESCRIPTION LOAN REQUEST **** P 0 I N T S **** (1) (2) (3) TOTAL 1 EUGENE 2 PORTLAND 3 USA (WASHINGTON CO.) 4 ALBANY 5 GRESHAM 6 COQUILLE 7 TRI-CITY S.D. (CANEMAH) 8 PRINEVILLE 9 WOODBURN 10 ONTARIO 11 VALE 12 ALBANY 13 MYRTLE POINT 14 VERNONIA 15 SWEET HOME 16 LAFAYETTE 17 JOSEPH 18 MYRTLE CREEK 19 CORVALLIS 20 REDMOND 20 REDMOND 21 DUFUR 22 NESKOWIN 23 OAKRIDGE 24 WALDPORT 25 LONG CREEK 26 YAMHILL Collector Sewers Collector Sewers Nonpoint.Source Reduction Collector Sewers Collector Sewers STP/Combined Sewer Sep. Combined Sewer Separation Upgrade STP Advanced WWTP Upgrade STP Facility Plan I/I Correction (Riverview) STP; Collector Sewers Sewage Treatment Plant Upgrade STP Phosphorus Precipitation Facility Plan Facility Plan Replace Collector Sewers Facility Plan · Advanced WWTP Replace Main Interceptor STE Collection System/STP Replace STP; Rehab New Sewage Treatment Plant Repair Lagoons Facility Plan 3,154,000 7.0 50 70 127 4,500,000 7.9 50 66 124 4,000,000 7.2 50 58 115 1,330,685 6.5 50 50 107 3,876,000 6.3 50 50 106 2,624,948 7.2 50 49 106 300,000 5.4 50 48 103 1,000,000 7.5 50 43 100 300,000 8.4 40 52 100 4,000,000 7.9 40 50 98 30,000 6.3 40 50 96 420,000 5.0 40 50 95 5,000,000 6.9 50 34 91 200,000 6.4 40 43 89 300,000 7.7 50 31 89 95,000 6.3 50 25 81 37,500 6.6 40 34 81 65,000 7.7 50 22 80 700,000 9.3 40 29 78 200,000 7.7 40 .30 78 3,300,000 7.7 40 30 78 60,000 5.5 10 62 77 500,000 6.1 40 30 76 1,700,000 7.0 50 19 76 4,100,000. 6.3 50 19 75 275,000 4.8 40 30 75 34,000 5.8 40 29 75 - 11 - Oregon State Re~olving Fund FFY 1992 Intended Use Plan ATTACHMENT 1 1992 SRF PROJECT LIST IN PRIORITY ORDER PRIORITY LOAN RANK COMMUNITY SC FP PROJECT DESCRIPTION REQUEST *'*** P 0 I N T S **** (1) (2) ( 3 ) TOTAL 27 CONDON * * Facility Plan 40,000 5.6 28 MCMINNVILLE Advanced WWTP (Design) 2,870,000 8.5 29 CLACKAMAS CO.(HAPPY VALLEY) Trunk Sewer 335,000 5.4 30 DALLAS * Facility Plan 300,000 8.0 31 CANBY Upgrade STP 4,100,000 7.9 32 EAGLE POINT * * Facility Plan 20,000 7.0 32 EAGLE POINT * Upgrade STP 284,650 7.0 33 MCMINNVILLE I/I Reduction 1,100,000 8.5 34 POWERS * * Facility Plan 30,000 5.7 34 POWERS * Sewer Rehab; I/I Corr. 64,500 5.7 35 ST. HELENS Stormwater Sewers 906,000 7.8 36 STAYTON STP; Rehab; I/I Corr. 5,450,000 7.6 37 GOLD BEACH * Effluent Disposal Facility 250.,000 6.4 38 COOS BAY I/I;Rehab Collector Sewers 957,000 8.4 39 CLACKAMAS CO.(JOHNSON CR.) Trunk Sewer · 200,000 5.0 40 MWMC (SPRINGFIELD) Increase Cap./Interceptors 2,000,000 10.4 41 INDEPENDENCE * * Facility Plan 30,000 7.3 41 INDEPENDENCE * I/I Reduction 220,000 7.3 42 CLATSKANIE * Collector Sewers 100,000 3.4 43 BROOKINGS * STP Expansion 4,500,000 7.7 44 YACHATS * STP Expansion 1,000,000 5.5 40 29 75 50 16 75 40 24 69 40 18 66 50 8 66 40 18 65 40 18 65 40 16 65 40 16 62 40 16 62 50 1 59 40 10 58 40 10 56 10 37 55 10 36 51 10 25 45 30 2 39 30 2 39 10 23 36 10 10 28 10 10 25 TOTAL $66,859,283 POINTS: (1) Population Benefited by Project (2) Severity of Problem (Violation and/or Enforcement Action) (3) Sensitivity of Receiving Water Body SC: * if eligible for Small Community Reserv~ FP: * if eligible for Facility Planning Reserve IUP92-1.WK1 03/10/92 - 12 - Oregon State Revolving Fund FFY 1992 Intended Use Plan ATTACHMENT 2 1992 PROJECT LIST - FUNDABLE CATEGORY PROJECT DISCHARGE REQUIREMENTS ***** PROJECT SCHEDULE PRIORITY NEEDS ---(BOOJTSS 30 Day)--- SIGN LOAN START INITIATE LOAN RANK COMMUNITY PROJECT NO. PROJECT DESCRIPTION CATEGORY SUMMER WINTER AGREEMENT PROJECT OPERATION AMOUNT SMALL COHMUNITIES 6 COQUILLE 412429-92 STP/Combined Sewer Separation 1,111A,V 20/30 30/45 12/92 1/93 11/94 2,624,948 11 VALE 419322-92 Facility Plan I N/A N/A 7/92 7/92 6/93 30,000 13 MYRTLE POINT 416798-92 STP; Collector Sewers I,IIIA, IIIB 20/30 30/45 7/92 7/92 1/95 1,295,906 $3,950,854 TOTAL SMALL COMMUNITY RESERVE =============== FACILITY PLANNING 17 JOSEPH 18 MYRTLE CREEK 20 REDMOND 26 YAMHILL 27 CONDON 30 DALLAS 32 EAGLE POINT 34 POWERS 41 INDEPENDENCE TOTAL FACILITY PLAN RESERVE 414980-92 Facility Plan I N/A N/A 7/92 4/92 10/92 37,500 416797-92 Facility Plan I,I[IA,IIIB 10/10 20/20 9/92 10/92 7/1/93 65,000 417607-92 Facility Plan II 20/20 20/20 7/92 7/92 9/92 200,000 419911-92 Facility Plan I,IIIA N/A N/A 7/92 7/92 12/92 34,000 412372-92 Facility Plan I N/A N/A 7/92 7/92 5/93 40,000 412611-92 Facili'ty Plan IoIIIA,IIIB 10/10 20/20 7/92 7/92 7/93 300,000 413002-92 Facility Plan I N/A N/A 9/92 10/92 3/93 20,000 417435-92 Facility Plan IIIA, IIIB,V 7/92 7/92 9/92 30,000 414760-92 Facility Plan IlIA 8/92 9/92 1/93 30,000 $756,500' GENERAL FUNDS 1 EUGENE 2 PORTLAND 3 USA (WASHINGTON CO.) 4 ALBANY 5 GRESHAM 7 TRI-CITY S.D. (CANEMAH) 8 · PRINEVILLE 9 WOOOBURN 10 ONTARIO TOTAL BALANCE OF LOAN FUNDS 413179-92 Collector Sewers IVA 9/92 10/92 4/93 3,154,000 417416-92 Collector Sewers IrA 7/92 4/92 7/93 3,950,854 419309-92 Nonpoint Source Reduction 12/92 1/93 10/94 3,950,854 411051-92 Collector Sewers IVA,IVB ?/92 4/92 11/92 1,330,685 413918-92 Co[lector Sewers IVA 10/92 11/92 11/94 3,876,000 419226-92 Combined Sewer Separation V 7/92 4/92 3/9~ 300,000 417468-92 Upgrade STP I 30/85 30/85 7/92 6/92 12/93 1,000,000 419841-92 Advanced gWTP i,11 10/10 30/30 7/92 6/92 12/93 300,000 417061-92 Upgrade STP I,IVB 30/85 30/85 9/92 9/92 11/93 2,891,314 S20,753,707 GRAND TOTAL SRF LOANS S25,461,061 - 13 - IUP92-2.WK 03/11/9 Oregon State Revolving Fund FFY 1992 Intended Use Plan ATTACHMENT 3 1992 PROJECT LIST - PLANNING CATEGORY PROJECT DISCHARGE REQUIREMENTS ***** PROJECT SCHEDULE ***** UNFUNDED PRIORITY NEEDS ---(BOD/TSS 30 Day)--- SIGN LOAN START INITIATE LO~N RANK COMMUNITY PROJECT NO. PROJECT DESCRIPTION CATEGORY SUMMER ~INTER AGREEMENT PROJECT OPERATION REQUEST 2 PORTLAND 417416-92 Collector Sewers ]VA 7/92 4/92 7/93 549,146 3 USA (UASH~NGTON CO.) 419309~92 Nonpoint Source Reduction 12/92 1/93 10/94 49,146 10 ONTARIO 417061-92 Upgrade STP I,lVB 30/85 30/85 9/92 9/92 11/93 1,108,686 12 ALBANY 411052-92 I/l Correction (Riverview) IlIA 7/92 4/92 11/92 420,000 13 MYRTLE POINT 416798-92 STP; Collector Sewers I,IIIA, IIIB 20/30 30/45 7/92 7/92 1/95 3,?04,094 14 VERNONIA 419364-92 Sewage Treatment Plant I No Discharge 7/92 6/92 8/93 200,000 15 S~EET HOME 418974-92 Upgrade STP I 10/10 30/30 7/92 3/92 3/93 300,000 16 LAFAYETTE 415425-92 Phosphorus Precipitat|on I N/A N/A ?/92 7/92 6/94 95,000 19 CORVALLIS 412448-92 Replace Collector Sewers I]IA,IIIB 7/92 7/92 7/93 700,000 20 REDMOND 417608-92 Advanced t4NTP II 20/20 20/20 10/92 10/92 5/94 3,300,000 21 DUFUR 412952-92 Rep[ace Main Interceptor iII~ 7/92 6/92 12/92 60,000 22 NESKOWIN 416865-92 STE Collection System/STP I,IVB NoO~s 30/30 7/92 2/92 4/93 500,000 23 OAKRIDGE 417003-92 Replace STP; Rehab 1,%IIB, IVB 20/30 30/45 7/92 6/92 7/93 1,700,000 24 UALDPORT 419434-92 New Sewage Treatment Plant I,IVA,IVB,V 20/20 30/30 7/92 4/92 11/93 4,100,000 25 LONG CREEK 415872-92 Repair Lagoons IIIB 7/92 10/91 6/93 275,000 28 MCMINNVILLE 416169-92 Advanced NNTP (Design) %I,~VB 20/20 30/30 7/92 3/92 6/94 2,870,000 29 CLACKAMAS CO. (HAPPY V.) 412240-92 Trunk Sewer IVB 12/92 1/93 11/93 335,000 31 CANBY 412052-92 Upgrade STP I 20/20 30/30 8/92 9/92 6/94 4,100,000 32 EAGLE POINT 413003-92 Upgrade STP I N/A N/A 3/93 4/93 10/93 284,650 33 MCMINNVIILE 416170-92 l/I Reduction IIIA, IIIB 7/92 11/91 9/95 1,100,000 34 POt4ERS 417436-92 Sewer Rehab; I/! Corr. IIIA, IIIB,V 8/92 9/92 6/93 64,500 35 ' ST. HELENS 418016-92 Stormwater Sewers IIIA,V 7/92 6/92 9/93 906,000 36 STAYTON 418759-92 STP; Rehab; i/I Corr. I,IIIA, IIIB 10/10 30/30 12/92 1/93 6/96 5,450,000 37 GOLD BEACH 413781-92 Effluent Disposal Facility ii Ocean Outfall 7/92 6/92 10/92 250,000 38 COOS BAY 412419-92 I/I;Rehab Collector Sewers II1A,III8 9/92 10/92 12/93 957,000 39 CLACKAMAS CO.(JOHNSON CR.) 412241-92 Trunk Sewer IVB 5/93 6/93 11/93 200,000 40 M~/MC (SPRINGFIELD) 416484-92 Increase Cap./Interceptors IVB 7/92 6/92 6/94 2,000°000 41 INDEPENDENCE 414761-92 l/I ReductJon IlIA 12/92 1/93 4/94 220,000 42 CLATSKANIE 412265-92 Collector Sewers iVB 7/92 6/92 9/92 100,000 43 BROOKINGS 411823-92 STP Expansion ! 30/45 30/45 8/92 9/92 12/94 4,500,000 44 YACHATS 419910-92 STP Expansion I,IVB 20/30 30/45 ?/92 6/92 9/93 TOTAL UNFUNDED LOAN REQUESTS $41,398,222 IUP92-3.~K1 - 14 - 03/11/92 MEMO TO: FROM: SUBJECT: DATE: - Forwarded to council for information - Action to be taken by staff Frank Tiwari, Public Works Director Frank Sinclair, Wastewater Treatment Superintendent Mill Creek Pump Station April 8, 1992 INFORMATION AND RECOMMENDATION: The main pump station located on Hwy 214 and Front street was not able to keep up with the demand placed upon it during the last rainy season. It is recommended that the pumps and electrical systems at Mill Creek Pump Station be evaluated by an electrical engineer to increase the capacity during wet weather flow. BACKGROUND: Mill Creek Pump Station experienced problems from stormy weather conditions this winter and the past several rainy seasons. Excessive water entering the wet well causes the pumps to operate at full capacity. The motors were drawing high amps which caused them to over heat and kick out. POTW personnel worked overtime at the pump station alternating the pumps to keep the motors cool enough to operate and promote redundancy. At times, flows in excess of 10 mgd was entering the POTW. approximately 1.25 times greater than the design wet weather flow of 8.4 mgd. The flow in the 18-inch pressure main was in excess of 1 5 cubic feet per second. . The electrical controls are some twelve years in age and not always reliable. On several different occasions. General Electric personnel have worked side by side with the POTW maintenance crew replacing capacitors, motor controls and tightening up the system. Still there are problems, such as the fan cooling motors single phasing, expensive fuses burning out, bubbler control systems failing, and pump motors kicking out. FS:Ig MCPUMP.STA CITY OF WOODBURN POLICE DEPARTMENT MEMORANDUM 270 Montgomery Street Ken Wright Chief of Police Woodburn, Oregon 97071 982-2345 FROM: RE: STAFF REPORT Mayor and City Council Ken Wright, Chief Paul E. Null, Lt. National Highway Traffic Safety Grant The National Highway Traffic Safety Administration has made available $240,000. to to the State of Oregon for the selective enforcement of seat belt and motorcycle helmet violations. The grant monies are to be distributed to selected police agencies through out the state who have made grant application. Preference will be given to areas with Iow safety belt use, high death or injury rates, and rural areas. The grant monies are to be used for police officer training, traffic surveys, and overtime pay for those officers who will be assigned to work selective traffic enforcement. The State requires that the police department submit monthly activity reports and overtime cost. The Woodburn Police Department has made application to the Oregon Department Of Transportation for $3,360., which equates to 140 hours of overtime time for selective traffic enforcement as specified by the grant. The grant period will begin approximately April 15, 1992 and end September 30, 1992. These times coincide with the National "Operation Buckle Down" program to increase safety belt use. If the City of Woodburn is selected for participation in the program, we will be asked to enter into an Interagency Agreement. APPLICATION FOR OVERTIME ENFORCEMENVr .FUNDS Agency Woodburn Poice Department ContaCtPcrson. Ken Wright, Chief P~hone 982-2345 Amount Of Funding Requested (not to exceed $10,000) $. 3,360. Number of Overtime Hours 140 poD~'~efiOnofhowfundswillbeused The Woodburn Police Dept. will select sworn, uniformed officers to work selected traffic enforcement primarily in the area of selt belt and motorcycle violations. Funds will also be used in the trainin9 in seat belt enforcement for officers, and pre and post enforcement safety belt user surveys. Information to assist the Law Enforcement Traffic Safety Committee in selecting agencies for approval: 1. Total # of law enforcen~nt officers Total # assigned to Patrol *Traffic Citation Data for 1991 (1990 if 1991 is unavailable) Total # of Moving citations 957 warnings. Total # of Equipmem citations 40 warnings. Total # of Registration citations ? 5 warnings. Total # of Safety Belt dtstions 48 . warnings. (include child restraint citations in thc total) Tcgal # of Motorcycle helmet citations Un known warnings. * If available, attach computerprintout and go to question $ *Traffic Crash Data for 1991 (1990 if 1991 is unavailable) Total # of fatal traffic crashes 3 FatalitieS Total # of serious injury crashes Un known * Ifavailable, attach computerprintout and go to question 4 4. Does your agency have a mandatory safety belt policy for officers? Yes × (If not, one must be established upon receiving grant approval) No 5. Does your agency have a traffic unit or traffic team? Yes. No X ComPlete the application, sign the Intergovernmental Agreement, and mail by Apri~ 3, 1992, to: Traffic Safety Division 400 State Library Building Salem OR 97310 Atto: Chuck Nelson You will be contacted by April 15, 1992 and advised of your status. Telephone inquiries regarding this process should be directed to Richard Verbeck, 362-0148. MEMO TO: FROM: SUBJECT: DATE: City Administrator Bob Arzoian, Building Inspector Building Activity for MARCH, 1992 April 2, 1992 New Residence Value Multi Family Residential Adds & Airs Industrial Commercial Value Commercial Adds.& Aim Signs, Fences, Driveways Accessory Structures Mobile Homes TOTAL: MAR 1990 MAR 1991 No. Dollar Amt No. Dollar Amt 2 $152,000 1 $ 60,000 16 465,000 0 0 32 8,800 11 32,500 0 0 1 35,000 1 105,000 2 480,000 1 8,000 I 30,000 6 43,000 3 1,500 0 0 0 0 5 177,000 4 140,000 29 $ 958,800 No. 9 4 1 9 0 1 23 $ 779,000 24 MAR 1992 Dollar Amt 52,000 30,500 50,000 9,500 0 4O,OOO 182,000 July 1-June 30 Fiscal Year-to-Date Robert Arzoian Building Official RS:Ig BLDACT03.92 MEMO TO: FROM: SUBJECT: DATE: Planning Commission and City Council through City Administrator Code Enforcement Section Monthly Report for March, 1992 April 2, 1992 / fiE' This monthly report encompasses Code Enforcement activities from March 1 - 31, 1992. Code Enforcement responded to or self initiated 94 cases. There are 9 cases (previous months' violations).still under investigation which must be cleared by the court. ABATED/ CASES CLEARED 18 18 CITATIONS 0 2 0 0 26 20 4 10 10 3 10 10 1 1 1 0 2 2 0 PUBLIC PROPERTY VIOLATION: These cases include storage of motor vehicles, boats, trailers, abandoned autos, etc. on public street or public property. Vehicles TOWED due to a violation on public streets/property. PRIVATE PROPERTY ABATE NUISANCES: These cases include articles on private property labelled as junk, old cars, car parts, miscellaneous debris wood, tires, any type of debris that lessens the aesthetics of the property. · HEALTH HAZARD: These cases involved solid waste products (garbage) and'other refuse which creates a public health hazard and habitat for rats; also human defecation and open septic tank(s) related to housing problems. LAND USE VIOLATIONS: Involve zoning ordinance violations such as a single family unit being used as a mulfifamily unit, residential units operating as commercial businesses in a residential zone, traffic safety involving line of sight at intersections, and vehicle(s) being parked on landscaped areas. DANGEROUS BUILDING: Where building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deteriorated to become an attractive nuisance to children, vagrants, or migrants affecting public health, etc. INDUSTRIAL WASTE: Was disposed of through the City's storm drain system. REPT92.03 - 1 - ABATED/ CASES CLEARED 5 5 CITATIONS 0 2 2 0 Settlemier Legion Community Park Park Center 0 0 0 ANIMAL CONTROL: These include but are not limited to dogs barking/running at large, vicious/menacing animals, follow up cases on animal control involving cruelty for Woodbum Police Dept. Dog licenses sold to public, dogs released to owners and payments of impound fees. Related duties involving livestock. CITY PARK VIOLATIONS: General rules and regulations affecting rules of conduct within Woodbum City Parks. City Parks security checks (drive through) CASES 0 CASES CONTRACT CWr 0 CITATIONS 0 OBNOXIOUS VEGETATION: This includes weeds, tall grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties from May 1 through September 30. ' 2 2 17 0 ASSIST OTHER AGENCIE,q: Such agencies as the Woodbum Police Dept, Woodbum Fire District, Marion County Health Dept, Marion County Housing Authority, Department of Labor and Industries, Accident Prevention Division, and Woodbum Building Department. MISCELLANEOUS VIOLATIONS: Public indecency, no merchant's license, peddlers, etc. CARD # INCIDENTS: Involve Woodbum residents that are not violations but a Code Enforcement officer responds and assists. Example: Resident requests animal live trap for varmint under house. Ofcr picks up captured varmint & releases back into country. REPT92.03 - 2 -