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Minutes - 04/27/1992 -, COUNCIL MEETING MINUTES April 27, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 27, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0015 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Absent Present Present Absent Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, Library Director Sprauer, City Recorder Tennant. 0031 MINUTES. JENNINGS/FIGLEY... approve the Council minutes of April 13, 1992 and accept the Planning Commission minutes of April 9, 1992. The motion passed unanimously. 0040 UNITED DISPOSAL SERVICE INC. -- VALUE OF DONATED SERVICES DURING CLEAN-UP WEEKEND (MARCH 28-29. 1992). Mayor Kyser informed the public that the City had received an invoice from United Disposal Service advising the City that they had disposed of 1740 yards of debris for a total value of donated services of $24,836.93. 0066 PROCLAMATION - BETTER HEARING AND SPEECH MONTH. Mayor Kyser proclaimed the month of May 1992 as Better Hearing and Speech Month within the City. The proclamation is posted on the City Hall bulletin board for interested citizens to read. Page 1 - Council Meeting Minutes, April 27, 1992 II" -" ~.- COUNCIL MEETING MINUTES April 27, 1992 TAPE READING 0071 CHAMBER OF COMMERCE REPORT. Joanne Beck, representing the Chamber Board, invited the public to attend the annual Chamber Industrial Tour on Wednesday, May 13th, 5:30 p.m.. Tour groups will visit American Spas and Miller Structures. The cost is $9.00 per person which includes transportation and dinner. 0120 LETTER FROM U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUO) RE: WOODBURN LATIN AMERICAN CLUB v. CITY OF WOODBURN. City Administrator Childs read the letter from HUD, dated April 13, 1992, advising the City that they had completed their investigation of the discrimination complaint and have determined that the City was in compliance with Title VI of the Civil Rights Act of 1964 and with Section 109 of the Housing and Community Development Act of 1974. Mayor Kyser stated that an executive session will be held later in the meeting regarding the Grace Village property. 0295 PUBLIC HEARING - ZONING ORDINANCE AMENDMENTS. Mayor Kyser declared the public hearing open at 7: 11 p.m.. Community Development Director Goeckritz reviewed the staff report and requested that the Council hold in abeyance the proposed amendments to Chapter 1 (Definitions) and Chapter 5 (Permits and Enforcement) until the City Attorney has had sufficient time to review the proposed language. Amendments to the zoning ordinance, as approved by the Planning Commission, included new language in Chapter 5, 10 and 11, and language amendments in Chapter 1 and 22. No one in the audience spoke either for or against the proposed amendments. JENNINGS/HAGENAUER... continue the public hearing until the next regular meeting. The motion passed unanimously. 0583 COUNCIL BILL 1384 - RESOLUTION AUTHORIZING CITY ENGINEER TO INITIATE ENGINEERING REPORT FOR HIGHWAY 99E SIDEWALK ASSESSMENT FROM LINCOLN STREET TO THE NORTH CITY LIMITS. Council Bill 1384 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1384 duly passed. Page 2 - Council Meeting Minutes, April 27, 1992 II" ~ COUNCIL MEETING MINUTES April 27, 1992 TAPE READING 0615 REQUEST FOR USE OF SOUND AMPLIFYING EQUIPMENT - WOODBURN SEVENTH DAY ADVENTIST CHURCH. Administrator Childs recommended Council authorization to allow the Church to use a loudspeaker at Library Park on May 9, 1992, between the hours of 2:00 p.m. and 4:00 p.m., to hold a public Mother's Day observance. JENNINGS/FIGLEY... request from the Woodburn Seventh Day Adventist Church be granted. The motion passed unanimously. 0628 REQUEST FOR USE OF LOUD SPEAKER - WOODBURN MINISTERIAL ASSOCIATION. Administrator Childs also recommended Council authorization to permit the use of a loudspeaker at City Hall on May 7, 1992, between 12: 15 p.m. and 12:30 p.m., as part of the Ministerial Association's National Day of Prayer for cities and those in official positions. JENNINGS/FIGLEY... request from the Ministerial Association to meet at City Hall and use a loud speaker on May 7th be granted. The motion passed unanimously. 0691 CLAIMS FOR THE MONTH OF MARCH 1992. FIGLEy/JENNINGS.... approve voucher checks #13879 - 14231 for the month of March 1992. The motion passed unanimously. 0676 SITE PLAN REVIEW. The Council received staff reports on the following site plans approved by the Planning Commission: 1) Site Plan #92-07 -- Manufactured classroom at Lincoln Elementary School; and 2) Site Plan #92-04 -- five unit apartment complex on Young Street near Gatch Street. No action was taken by the Council, however, Councilor Jennings questioned the placement of the infrastructure on the apartment complex site plan. Community Development Director Goeckritz stated that the infrastructure would be connected to Gatch Street. 0736 Attorney Shields advised the Council that the Oregon Supreme Court has accepted a petition to review the Emanuel Hospital lawsuit. 0755 Councilor Steen questioned Mayor Kyser regarding individual Councilors discussing the Hayes Street traffic issue with local residents prior to the completion of the traffic study. Page 3 - Council Meeting Minutes, April 27, 1992 II" ---. COUNCIL MEETING MINUTES April 27, 1992 TAPE READING Mayor Kyser advised the Council that the Transportation Study will be completed and presented to the Council in mid-June at which time more accurate information pertaining to traffic pattern alternatives will be available to the Council for consideration. Public Works Director Tiwari stated that the Transportation Study will provide a total transportation picture which includes, among others, Hayes Street, Front Street near the high school, and the triangular intersection on Front Street/Parr Road. The study will also address funding sources available to the City for street improvements. The computerized comprehensive planning model can assist the City in determining the traffic patterns based on certain conditions. Councilor Jennings expressed concern on how the Planning Commission action was interpreted by the newspaper and local residents. He stated that the Planning Commission had suggested that the Council consider the placement of a cul-de-sac at the end of Hayes Street. This action was not a recommendation as so stated in newspaper articles. Councilors Figley and Jennings felt that they should be able to talk to their constituents and receive input from them about the general topic of traffic patterns, however, they were unsure as to what legal limitations they should be aware of on this issue. Attorney Shields stated that when a site specific issue is pending, the Councilors could not talk about the issue until the issue is completed. In the case of Wal-Mart, this is a site specific case that is concluded, the appeal period has lapsed, and the Councilors are free to discuss this specific issue with staff and citizens. Mayor Kyser also stated that the map displayed in the local paper, along with the staff report, was considered a site specific case and all necessary public hearings were held before the Planning Commission and Council. 1003 Councilor Figley also requested a status report on the Cherry Street parking issue. Public Works Director Tiwari stated that the Council had passed a motion to restrict the parking, however, staff has scheduled a meeting with the concerned property owners to further discuss this issue. 1042 EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660( 1 )(e) and 192.660( 1 )(h) regarding the disposition of the Grace Village property. The motion passed unanimously. The meeting adjourned to executive session at 7:35 p.m. and reconvened at 7:42 p.m.. Page 4 - Council Meeting Minutes, April 27, 1992 - ---. COUNCIL MEETING MINUTES April 27, 1992 TAPE READING 1052 JENNINGS/FIGLEy.... instruct City Administrator Childs to start the procedure to offer Grace Village to the highest bidder in accordance with the current regulations of the Economic Development Commission and whoever else might be involved and state laws, and the minimum bid be included the in the advertisement. The motion passed unanimously. 1079 ADJOURNMENT. The meeting adjourned at 7:44 p.m.. ~. APPROVED '1 f1jJ.,J tAl _ FRED W. KYSER, MAYO ATTEST /fl.~~ MARY NANT, RECORDER CITY OF WOODBURN, OREGON Page 5 - Council Meeting Minutes, April 27, 1992 II'