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Agenda - 03/09/1992 CFF? OF WOODI~URN 270 Montgomery Street * Weodburn, Oregon AGENDA WOODBURN CITY COUNCIL MARCH 9, 1992 - 7:00 P.M. - 7:00 A.PM CALL TO ORDER AND FLAG SALUTE ROLL CALL MINUTES A. Council minutes of February 24 regular meeting & executive session. B. Recreation and Park Board minutes of Februaru 10, 1992. C. Library Board minutes of February 26, 1992. 3A 3B 3C Se APPOINTMENTS AND ANNOUNCEMENTS A. Appointment of Dexter Elliott to the Woodburn Cable Television Advisory Committee. B. Resignation of Chris Park from the Woodburn Planning Commission. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - None BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS A. Liquor license compliance plan - Raven Inn. B. Seven Oaks Subdivision. (Information provided separately) 8A 9. TABLED BUSINESS Page I - Woodburn City Council Agenda - March 9, 1992 10. GI~NERAL BUSINESS A. Council Bill 1378 - Ordinance accepting a donation from local insurance agents for purchase of a camcorder for the Police Department. 10A B. Council Bill 1379 - Ordinance calling for tax base election, 10B C. Council Bill 1380 - Resolution authorizing revised agreement with the State Wal-Mart for traffic signal at Evergreen Road. 10C D. Council Bill 1381 - Resolution entering into agreement for manhole adjustment in Hwy 99E project. .10D E. Competitive planning assistance grant. 10E F. Acceptance of water easement along north right-of-way of Hardcastle. 10F G. Application for special transportation funds for Dial-A-Ride. 10G 11. APPROVAL OF CLAIMS 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTION A. Planning Commission Resolution 92-01 adopting Standards Document for Site Plan Review. 14A B Santiam Homes display lot, Migrant and Indian Coalition playground expansion and Les Schwab Tire Center expansion. 14B 15. STAFF REPORTS A. Subdivision 92-04, Smith Addition No.4. 15A B. Highway 99E project update. 15B C. February 1992 Building Activity Report. 15C D. February 1992 Code Enforcement Report. 15D 16. EXECUTIVE SESSION: To conduct deliberations with persons designated by the governing body to carry on labor negotiations. Authority ORS 192.660(1)(d). 16. MAYOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 - Woodburn City Council Agenda, March 9, 1992. COUNCIL MEETING MINUTES February 24, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY " OF MARION, STATE OF OREGON, FEBRUARY 24, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present 0019 OO33 OO58 Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant. MINUTES. JENNINGS/FIGLEY .... approve the Council special meeting minutes of February 6, 1992 and regular meeting minutes of February 10, 1992; and accept the Planning Commission minutes of February 13, 1992 as written. The motion passed unanimously. Community Development Director Goeckritz stated that the local newspaper had printed the wrong public hearing date in their article pertaining to the proposed annexation of property in the West Woodburn area. The public hearing will be held on Monday, March 9, 1992, 7:00 p.m., during the regular meeting of the City Council. FRIENDS OF THE PARK AWARD. Larry Watson, Park Board Chairman, presented Pete McCallum with a Friends of the Park Award. Mr. McCallum has worked for the Woodburn School District since 1966 and has assisted the Park Department in various community projects and programs, and in the coordinated use of school district facilities for recreation programs. Page 1 - Council Meeting Minutes, February 24, 1992 Page - 4 - Recreation and Parks Board Minutes February 10, 1992 something every week day, Monday through Friday. This will be a first, however he thinks it will be a definite go. These activities will last up to the second week of August he feels the kids will have had enough of him and will be wanting to spend time with their families. August is traditionally a Iow attendance month for programs as most families take vacation. Another event being planned is a co-sponsored program with Grand Slam Sports. March 24-26 a Spdng Break 3 on 3 Slam Dunk Tournament will be held. There will be four divisions: Midgets, Bantam, Juniors and Seniors. These will be one day events. Reebock has donated 3 pair of expensive shoes to winners of three events. Basketball is a very well received sport a~l both Brian and Randy Brack of Grand Slam Sports anticipate a good turn out. Nevin indicated that Bdan has done an escpetional job on this year's youth basketball program. Nevin gave a report on several of the activities planned by Terry Williams. He is getting ready for the next Teen Dance scheduled for March 6. Larry Watson took this opportunity to thank Dave and Vee Ott for their volunteer work as chaperons for this event. Volunteers make this program possible. Terry is also coordinating a Ag project with the school in which they will grow plants to plant at various sites in the City. He is also working on future programs such as: roller skating trips, Zoo trips and others. He has been asked by the Founders Day Committee to assist them and will be doing so. He is also planning on Art Classes again this summer as the Art instnjctor is again available. Terry has also reached agreemetn with the varsity basketball coach in providing a series of spring clinics where the varsity baseball players will work with local youth on skills training. Terry is also working on the summer program schedule. 7. DIRECTOR'S REPORT 1. Fund Raising Committee/Centennial Park Nevin said he and the Committee are working with John Dickinson of the American Legion towards getting the Seebees to assist with this project. John has been in contact with the Projects Manager of this branch of the service and has received a favorable response. He will be following up on this. Major Radakovich of the National Guard had been contacted for assistance. This request was refused at this time. Nevin will be meeting with other service clubs in the area seeking their support. A sizeable commitment from the Rotary Club has kicked off this program and Nevin said he has had favorable responses from others. Larry Watson has taken the project plan to McLaren where they will be making a mock up of the park to show the City just what is being planned. COUNCIL MEETING MINUTES February 24, 1992 TAPE READING 323 cOuNcIL BILL 1375 - RESOLUTION AUTHORIZING INSTALLATION OF STOP SIGNS ON PARK CIRCLE AT PARK AVENUE. Council Bill 1375 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1375 duly passed. 034~ 0371. 0400 COUNCIL BILL 1376 - RESOLUTION AUTHORIZING INSTALLATION OF STOP SIGN ON CAROL STREET AT HARDCASTLE AVENUE. Council Bill 1376 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1376 duly passed. COUNCIL BILL 1377 - RESOLUTION ENTERING INTO A CONTRACT WITH CH2M HILL FOR LOAD LIMITS CALCULATIONS. Councilor Hagenauer introduced Council Bill 1377 which was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1377 duly passed. REQUEST FOR "NO PARKING" SIGN INSTALLATION ALONG HIGHWAY 214 NEAR THE FIRE STATION_. ~,s stated within the staff report, the Fire District had requested the "No Parking" signs to allow adequate visual clearance for fire department apparatus and prevent dangerous situations with unattended vehicles parked in front of the station. The staff recommended approval of the request and advised the Council that the State Highway Department would do an independent study of the situation before signs could actually be installed. JENNINGS/FIGLEY .... recommendation to install "No Parking" signs along Hwy. 214 in front of the main Fire Station be approved. The motion passed unanimously. 0410 1992 LIQUOR LICENSE RENEWALS. Chief Wright provided a staff report wt~ich recommended the following liquor license renewals for 1992: AM PM Mini Mart, Bi Mart, Crossroads Grocery, Food Warehouse, Gary's Market, La Petite Deli, Lind's Plaza Market, Lind's Woodburn Market, OLCC Store #60, Payless Drug Store, Piper's Jewelry, Roth's IGA, Safeway, 7-11 Store, Westview Texaco, Woodburn Chevron, Young Street Market, Eagles, Woodburn Elks #2637, Abby's Pizza Inn, La Petite Deli, Izzy's Pizza, Pizza Hut, Senior Estates Country Club, Woodburn Lanes, La Linda's Tortilleria, Pub 99, Page 3 - Council Meeting Minutes, February 24, 1992 Page -2- Recreation and Parks Board Minutes February 10, 1992 MOTION: S. FOFANA-DURA: Moved to nominate Larry Watson for 1992 Park Board Chairman. -. B. RAPPLEYEA: Seconded the Motion. Larry Watson was elected as 1992 Recreation and Parks Board Chairman by a unanimous vote. At this time David Ott turned the meeting over to Larry Watson. New Park Board Chairman Larry Watson declared nominations open for Vice Chairman. MOTION: D. OTT: Moved to nominate Sue FoFana-Dura as Vice Chairwoman of the Recreation and Parks Board for 1992. L. WATSON: Seconded the Motion. Motion passed unanimously and nominations were closed by a unanimous vote. Sue FoFana-Dura will serve as Vice-Chairwoman for 1992. Chairman Larry Watson declared nominations open for Chairman/Pro-Tern for 1992. MOTION: B. RAPPLEYEA: Moved to nominate David Ott as Chairman Pro-Tem and that nominations be closed. L. HAMILTON: Seconded the Motion. Motion passed unanimously. 2. Park Board Replacement Chairman Larry Watson said he was accepting names to be presented to the Mayor for his consideration as a replacement for Andy Yanez who resigned at the last meeting. It is imperative that the Board maintain a full quorum and this vacancy needs to be filled as soon as possible. Three names were suggested and Director will contact these individuals and ask if they are interested, if interested, Director will invite to next Park Board Meeting to meet the Board and be interviewed. If the Board decides on a replacement they will submit the name to the Mayor for his review and consideration. 3. Friends of the Park Award Director Holly ask the Board to consider Brian Sjothun's recommendation that Pete McCallum of the Woodbum School District be selected as a Friend of the Park for his support of the Parks System ever the past 2 years. His help with scheduling facilities and making the Parks Department a top priority behind the School District has enhanced our programs and made possible the creation of new and enhanced the old programs. This is the first time this type of COUNCIL MEETING MINUTES February 24, 1992 TAPE READING $4,996.40 from the City Hall Construction Fund to reimburse the County for their construction costs of the Code Enforcement office based on verbal statements made by several city officials and county staff members. JENNINGS/FIGLEY... approve the recommendation to authorize the expenditure of $4,996.40 to reimburse Marion County. The motion passed unanimously. 0938 BID AWARD - PERISTALTIC PUMP REFRIGERATED SAMPLERS FOR WASTEWATER PLANT. Bids were received from the following vendors: Whitney Equipment Co., Inc., $11,010.57; Environmental & Process Instrumentation, $12,000; and American Sigma Corporation, $13,839. JENNINGS/FIGLEY... award the bid to Whitney Equipment Co., Inc., in the amount of $11,010.57. The motion passed unanimously. 0952 BID AWARD - SERVICE VAN WITH ALUMINUM CARGO BODY FOR WATER DIVISION. Bids were received from the following vendors: Trachsel Buick GMC, Steel Body qualification, $17,102.19; Capitol Chevrolet, Steel Body qualification, $17,379.46; and Trachsel Buick GMC, Aluminum body, $17,514.44. The staff recommended the acceptance of the bid from Trachsel Buick in the amount of $17,514.44 which was the only bid to match the bid specifications. JENNINGS/FIGLEY .... accept staff recommendation to award the bid to Trachsel Buick in the amount of $17, 514.44. The motion passed unanimously. 0973 CLAIMS FOR THE MONTH OF JANUARY 1992. SIFUENTEZ/GALVIN .... approve voucher checks #13257 through 13619 for the month of January 1992. The motion passed unanimously. 100~ EXECUTIVE SESSION. JENNINGS/FIGLEY .... adjourn to executive session under the authority of ORS 192.660 (1)(h) to consult with legal counsel with regard to current litigation or litigation likely to be filed (Latin American Club v. City of Woodburn, HUD Complaint) and to conduct deliberations with persons designated by governing body to carry on real property negotiations under the authority of ORS 192.660 (1)(e). The motion passed unanimously. The Council adjourned to executive session at 7:30 p.m. and reconvened the meeting at 7:58 p.m.. Page 5 - Council Meeting Minutes, February 24, 1992 Executive Session COUNCIL MEETING MINUTES February 24, 1992 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 24, 1992. CONVENED. The Council met in executive session at 7:35 p.m. with Mayor Kyser presiding. ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant. Press: Niki DeBuse, Woodburn Independent The Council met under the authority of ORS 192.660 (1)(h) to discuss the legal rights/duties of a public body with regard to current litigation or litigation likely to be filed and under the authority of ORS 192.660 (1)(h) to conduct deliberations with persons designated by the governing body to carry on real property transactions. Brief discussion was held regarding the status of the Latin American Club v. City of Woodburn, HUD Complaint. ADJOURNMENT. The executive session adjourned at 7:57 p.m.. APPROVED FRED W. KYSER, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, February 24, 1992 Executive Session COUNCIL MEETING MINUTES February 24, 1992 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 24, 1992. CONVENED. The Council met in executive session at 7:35 p.m. with Mayor Kyser presiding. ROLL CALL Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant. Press: Niki DeBuse, Woodbum Independent The Council met under the authority of ORS 192.660 (1)(h) to discuss the legal rights/duties of a public body with regard to current litigation or litigation likely to be filed and under the authority of ORS 192.660 (1)(h) to conduct deliberations with persons designated by the governing body to carry on real property transactions. Brief discussion was held regarding the status of the Latin American Club v. City of Woodburn, HUD Complaint. ADJOURNMENT. The executive session adjourned at 7:57 p.m.. APPROVED FRED W. KYSER, MAYOR A'I-rEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, February 24, 1992 COUNCIL MEETING MINUTES February 24, 1992 TAPE READING $4,996.40 from the City Hall Construction Fund to reimburse the County for their construction costs of the Code Enforcement office based on verbal statements made by several city officials and county staff members. JENNINGS/FIGLEY... approve the recommendation to authorize the expenditure of $4,996.40 to reimburse Marion County. The motion passed unanimously. 0938 BID AWARD - PERISTALTIC PUMP REFRIGERATED SAMPLERS FOR O952 WASTEWATER PLANT. Bids were received from the following vendors: Whitney Equipment Co., Inc., $11,010.57; Environmental & Process Instrumentation, $12,000; and American Sigma Corporation, $13,839. JENNINGS/FIGLEY... award the bid to Whitney Equipment Co., Inc., in the amount of $11,010.57. The motion passed unanimously. BID AWARD - SERVICE VAN WITH ALUMINUM CARGO BODY FOR WATER 0973 1002 DIVISION. Bids were received from the following vendors: Trachsel Buick GMC, Steel Body qualification, $17,102.19; Capitol Chevrolet, Steel Body qualification, $17,379.46; and Trachsel Buick GMC, Aluminum body, $17,514.44. The staff recommended the acceptance of the bid from Trachsel Buick in the amount of $17,514.44 which was the only bid to match the bid specifications. JENNINGS/FIGLEY .... accept staff recommendation to award the bid to Trachsel Buick in the amount of $17, 514.44. The motion passed unanimously. CLAIMS FOR THE MONTH OF JANUARY 1992. SIFUENTEZ/GALVIN .... approve voucher checks #13257 through 13619 for the month of January 1992. The motion passed unanimously. EXECUTIVE SESSION. JENNINGS/FIGLEY .... adjourn to executive session under the authority of ORS 192.660 (l)(h) to consult with legal counsel with regard to current litigation or litigation likely to be filed (Latin American Club v. City of Woodburn, HUD Complaint) and to conduct deliberations with persons designated by governing body to carry on real property negotiations under the authority of ORS 192.660 (1)(e). The motion passed unanimously. The Council adjourned to executive session at 7:30 p.m. and reconvened the meeting at 7:58 p.m.. Page 5 - Council Meeting Minutes, February 24, 1992 Page -2- Recreation and Parks Board Minutes February 10, 1992 MOTION: S. FOFANA-DURA: Moved to nominate Larry Watson for 1992 Park Board Chairman. B. RAPPLEYEA: Seconded the Motion. Larry Watson was elected as 1992 Recreation and Parks Board Chairman by a unanimous vote. At this time David Ott turned the meeting over to Larry Watson. New Park Board Chairman Larry Watson declared nominations open for Vice Chairman. MOTION: O. OTI': Moved to nominate Sue FoFana-Dura as Vice Chairwoman of the Recreation and Parks Board for 1992. L. WATSON: Seconded the Motion. Motion passed unanimously and nominations were closed by a unanimous vote. Sue FoFana-Dura will serve as Vice-Chairwoman for 1992. Chairman Larry Watson declared nominations open for Chairma~/Pro-Tem for 1992. MOTION: B. RAPPLEYEA: Moved to nomlnate David Ott as Chairman Pro-Tem and that nominations be closed. L. HAMILTON: Seconded the Motion. Motion passed unanimously. 2. Park Board Replacement Chairman Larry Watson said he was accepting names to be presented to the Mayor for his consideration as a replacement for Andy Yanez who resigned at the last meeting. It is imperative that the Board maintain a full quorum and this vacancy needs to be filled as soon as possible. Three names were suggested and Director will contact these individuals and ask if they are interested. If interested, Director will invite to next Park Board Meeting to meet the Board and be intenfiewed. If the Board decides on a replacement they will submit the name to the Mayor for his review and consideration. 3. Friends of the Park Award Director Holly ask the Board to consider Brian Sjothun's recommendation that Pete McCallum of the Woodbum School District be selected as a Friend of the Park for his support of the Parks System over the past 2 years. His help with scheduling facilities and making the Parks Department a top priority behind the School District has enhanced our programs and made possible the creation of new and enhanced the old programs. This is the first time this type of COUNCIL MEETING MINUTES February 24, 1992 TAPE READING 0323 COUNCIL BILL 1375 - RESOLUTION AUTHORIZING INSTALLATION OF STOP 0348 SIGNS ON PARK CIRCLE AT PARK AVENUE. Council Bill 1375 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1375 duly passed. COUNCIL BILL 1376 - RESOLUTION AUTHORIZING INSTALLATION OF STOP 0371 SIGN ON CAROL STREET AT HARDCASTLE AVENUE. Council Bill 1376 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1376 duly passed. COUNCIL BILL 1377 - RESOLUTION ENTERING INTO A CONTRACT WITH 0400 CH2M HILL FOR LOAD LIMITS CALCULATIONS. Councilor Hagenauer introduced Council Bill 1377 which was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1377 duly passed. REQUEST FOR 'NO PARKING" SIGN INSTALLATION ALONG HIGHWAY 214 NEAR THE FIRE STATION. As stated within the staff report, the Fire District had requested the "No Parking" signs to allow adequate visual clearance for fire department apparatus and prevent dangerous situations with unattended vehicles parked in front of the station. The staff recommended approval of the request and advised the Council that the State Highway Department would do an independent study of the situation before signs could actually be installed. JENNINGS/FIGLEY .... recommendation to install "No Parking" signs along Hwy. 214 in front of the main Fire Station be approved. The motion passed unanimously. 0410 1992 LIQUOR LICENSE RENEWALS. Chief Wright provided a staff report which recommended the following liquor license renewals for 1992: AM PM Mini Mart, Bi Mart, Crossroads Grocery, Food Warehouse, Gary's Market, La Petite Deli, Lind's Plaza Market, Lind's Woodburn Market, OLCC Store #60, Payless Drug Store, Piper's Jewelry, Roth's IGA, Safeway, 7-11 Store, Westview Texaco, Woodburn Chevron, Young Street Market, Eagles, Woodburn Elks #2637, Abby's Pizza Inn, La Petite Deli, Izzy's Pizza, Pizza Hut, Senior Estates Country Club, Woodburn Lanes, La Linda's Tortilleria, Pub 99, Page 3 - Council Meeting Minutes, February 24, 1992 Page - 4 - Recreation and Parks Board Minutes February 10, 1992 something every week day, Monday through Friday. This will be a first, however he thinks it will be a definite go. These activities will last up to the second week of August he feels the kids will have had enough of him and will be wanting to spend time with their families. August is traditionally a Iow attendance month for programs as most families take vacation. Another event being planned is a co-sponsored program with Grand Slam Sports. March 24-26 a Spdng Break 3 on 3 Slam Dunk Tournament will be held. There will be four divisions: Midgets, Bantam, Juniors and Seniors. These will be one day events. Reebock has donated 3 pair of expensive shoes to winners of three events. Basketball is a very well received sport ar[d both Bdan and Randy Brack of Grand Slam Sports anticipate a good turn out. Nevin indicated that Bdan has done an escpetional job on this year's youth basketball program. Nevin gave a report on several of the activities planned by Terry Williams. He is getting ready for the next Teen Dance scheduled for March 6. Larry Watson took this opportunity to thank Dave and Vee Ott for their volunteer work as chaperons for this event. Volunteers make this program possible. Terry is also coordinating a Ag project with the school in which they will grow plants to plant at various sites in the City. He is also working on future programs such as: miler skating trips, Zoo trips and others. He has been asked by the Founders Day Committee to assist them and will be doing so. He is also planning on Art Classes again this summer as the Art instructor is again available. Terry has also reached agreemetn with the varsity basketball coach in providing a series of spring clinics where the varsity baseball players will work with local youth on skills training. Terry is also working on the summer program schedule. 7. DIRECTOR'S REPORT 1. Fund Raising Committee/Centennial Park Nevin said he and the Committee are working with John Dickinson of the American Legion towards getting the Seebees to assist with this project. John has been in contact with the Projects Manager of this branch of the service and has received a favorable response. He will be following up on this. Major Radakovich of the National Guard had been contacted for assistance. This request was refused at this time. Nevin will be meeting with other service clubs in the area seeking their support. A sizeable commitment from the Rotary Club has kicked off this program and Nevin said he has had favorable responses from others. Larry Watson has taken the project plan to McLaren where they will be making a mock up of the park to show the City just what is being planned. COUNCIL MEETING MINUTES February 24, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 24, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present 0019 OO33 OO58 Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Police Chief Wright, library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant. MINUTES. JENNINGS/FIGLEY .... approve the Council special meeting minutes of February 6, 1992 and regular meeting minutes of February 10, 1992; and accept the Planning Commission minutes of February 13, 1992 as written. The motion passed unanimously. Community Development Director Goeckritz stated that the local newspaper had printed the wrong public hearing date in their article pertaining to the proposed annexation of property in the West Woodburn area. The public hearing will be held on Monday, March 9, 1992, 7:00 p.m., during the regular meeting of the City Council. FRIENDS OF THE PARK AWARD. Larry Watson, Park Board Chairman, presented Pete McCallum with a Friends of the Park Award. Mr. McCallum has worked for the Woodburn School District since 1966 and has assisted the Park Department in various community projects and programs, and in the coordinated use of school district facilities for recreation programs. Page 1 - Council Meeting Minutes, February 24, 1992 Page - 6 - R~,acreation and parks Board Minutes February 6, 1992 S FoFana-Dura Sue registered continued apprehension over the decision made during the Budget cuts. She relayed that she telt they were iust repeating last year's problems and tett they should be resolved. This wilt be discussed at the Staff Meeting on the 26th. ~ Said she also had some .concerns and looks to[ward to the staff meetings. Barbara also felt the I~.ck o! concern on the part of the Budget Committee lot senior programs, especially for those seniors on limited income who did not live in Senior Estates. She felt these people would be huff by this decision. Thanked the Board lot their vote of confidence in voting him in as Chairman. L. Watson He is looking forward to the challenges- Larry said he appreciated all the hard work done by Andy Yanez who had served as Chairman during the past year and wanted to continue with some ot his proiects- His maior interest will be in Centennial Park and seeing it completed. He looks torward to working with the Board and expects a good year despite the maior cuts. Larry said he also teels the Senior Citizens suffered a m~or setback when the Department was lorced to cut their programs. Larry told Nevin he had received a compliment from David Vancil who is very pleased with the way Nevin is running his Department. ADJOURNMENT The meeting adiourned at 7:00pm. Next Meeting will be a regularly scheduled meeting on February 24th at 5:15pm. A staff/Board meeting will be held on Wednesday, FebruarY 26th at 5:15. MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: February 26, 1992 ROLL CALL: Phyllis Bauer - Present Nancy Bowman - Present Gloria Predeek - Present Jean Weatherill- Present Jan Zyryanoff - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis order at 12:10 PM. Bauer called the meeting to SECRETARY'S REPORT: The monthly Board minutes of January 22, 1992 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. Circulation for January was the highest monthly circulation ever at 16,257. Activities: A list of~ activities was distributed to the Board. On March 11 and 18, Susan Kane and the Children's Department will present a two-part session for parents or soon-to-be parents: Session I: "Family-Centered Birthing Options"~ Wednesday, March 11, 6:30 - 7:45 PM in the Multi- Purpose Room. Session II: "Your Child from Birth to 1 Year" (includes information on immunizations, teething, nutrition, etc.), Wednesday, March 18, 6:30 - 7:45 PM in the Multi-Purpose Room. During Spring Break on Thursday and Friday, March 26 & 27 from 1:00 - 2:00 PM, Eric Anglin, master storyteller, will present "Further Tales of Narnia" for grades 4 - 7. Book Detection System: Beulah Leder, a part-time, temporary employee, is coordinating the tagging of of library materials for the book detection system. The equipment should arrive and be installed soon. Staff: Eugene Hagen was hired for the custodian position and will begin Monday, March 2. Gerry Ashley, a new AARP employee, begins today~ AARP MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: February 26, 1992 Phyllis Bauer - Present Nancy Bowman - Present Gloria Predeek - Present Jean Weatherill- Present Jan Zyryanoff - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis order at 12:10 PM. Bauer called the meeting to SECRETARY'S REPORT: The monthly Board minutes of January 22, 1992 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. Circulation for January was the highest monthly circulation ever at 16,257. Activities: A list of. activities was distributed to the Board. On March 11 and 18, Susan Kane and the Children's Department will present a two-part session for parents or soon-to-be parents: Session I: "Family-Centered Birthing Options", Wednesday, March 11, 6:30 - 7:45 PM in the Multi- Purpose Room. Session II: "Your Child from Birth to 1 Year" (includes information on immunizations, teething, nutrition, etc.), Wednesday, March 18, 6:30 - 7:45 PM in the Multi-Purpose Room. During Spring Break on Thursday and Friday, March 26 & 27 from 1:00 - 2:00 PM, Eric Anglin, master storyteller, will present "Further Tales of Narnia" for grades 4 - 7. Book Detection System: Beulah Leder, a part-time, temporary employee, is coordinating the tagging of of library materials for the book detection system. The equipment should arrive and be installed soon. Staff: Eugene Hagen was hired for the custodian position and will begin Monday, March 2. Gerry Ashley, a new AARP employee, begins today. AARP OLD BusINESS: NEW BUSINESS: pays the wages of the person, while he or she is on the program- The person alsO actively looks for work in order to rotate off the program- Budget: There will be a measure on the ballot in May for a new tax base. The library's budget as proposed will not require reductions in service- Roof: Linda will begin getting estimates on re- doing or repairing the roof to be funded by the Library Endowment Fund in the 1992-1993 fiscal year budget- Harry Kilgore'S Retirement PartY: There will be a surprise roast for Harry on a Monday in March. OLA-WLA Conference: An OLA-WLA Conference will be held April 8 - 11 at jantzen Beach- Let Linda know if you would like to attend- Spanish Language Grant Application: CCRLS is cooperativelY applying for a grant through the Federal Department of Education for Spanish language materials- If the grant is funded, Woodburn, independence, chemeketa, Salem, and McMinnville public Libraries will receive funds to purchase Spanish language materials to be shared · libraries should be throughout CCRLS- The notified of funding in August and begin purchasing by October 1. Agri-Business Grant Application: woodburn public Library is again participating in a grant applicatiOn to the Meyer Foundation for the purchase agri-businesS materials- Computer Use Policy: Linda prepared a computer brochure, ,,Libraries Compute", for the Apple IIe in the children'S Area, the IBM compatible Leading Technology, and the Macintosh in the computer provided through a literacy room. The Macintosh, of literacy grant, is primarily for the use patrons wanting to learn English- Letter of Appreciation: President phyllis Bauer signed a letter of appreciation sent to the Woodburn Women's Club for their donation of $50 in memory o~ Helen Morland and Vineta Foland- BUSINESS To/FROM THE CITY cOUNCIL AN_~OR MAYOR: None Library Board Minutes _ 2/26/92 2 ADJOURNMEN%: The meeting was adjourned at 1:20 PM. Respectfully Submitted, Judy Coreson Recording Secretary 3 Library Board Minutes - 2/26/92 WOODBURN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 982-2345 Ken ~ri ght Chief of Police Date: To: Thru: From: Sub]: March 4, 1992 Mayor Kyser and City Council Chris Childs, City Administrator Ken Wright, Chief of Police 1992 Liquor License Renewal/Raven Inn Compliance Plan As required by Council policy, "should there be a record of 10 arrests in the prior 12 months", the Police Department will automatically recommend denial of a renewal application. During the 1991 Uquor License cycle, the Raven Inn required 55 calls for service. The 1990 cycle required 30 calls for service. While the total calls for service, in themselves, are not a direct criteria, the number of arrests and persistent problems involving types of calls are. During 1991 police arrested 22 persons at the Raven Inn. Of those 22, 13 arrests were for trespass. All were a result of the owner citing the individuals. Of the five businesses renewed with compliance plans in 1991, 0nly the Raven Inn showed an increase. All others showed a decrease in police activity. I have met with owner/operator Wiitsey on several occasions to discuss the types of calls and arrests. On July 30, 1991 I provided the Council with a six-month activity report for all businesses with a compliance plan. At that time it was reported the police responded 25 times to the Raven Inn. The owner arrested 7 persons, most often for trespass. In addition to the compliance plan the owner closed off the back door to patrons and asked for more police walk-throughs. It appears this has not yet totally controlled the clientele of the establishment. 262 N PACIFIC HWY, WOODBURN OWNER/MANAGER: TINAWILTSEY IN 1991 THEKE%~EREA TOTAL OF 55 CALLS FOR SERVICE OF THE POLICE DEPARTMENT AT THE RAVEN INN. GALLS FOR SERVICE IN 1990 WERE 30 AND IN 1989 81. 1991 CALLS FOR SERVICE REPRESENTS A 83% INCREASE OVER 1990. 1991 CALLS FOR SERVICE ARE AS FOLLOWS: CR# TYPE OF CALL ARREST CITIZEN ARREST INITIATED BY OWNER CITIZEN POLICE 91-2217 ALARM 0 NO 91-3954 ALARM 0 NO 91-7565 ALARM 0 NO 91-3495 ASSAULT 1 YES X 91-6515 ASSIST PERSON 0 NO 91-2891 ASSIST PERSON 0 NO X 91-1243 ASSIST PERSON 0 NO 91-3440 ATTEMPTED MURDER 0 NO X 91-2560 BAR CHECK 0 NO 91-4409 BAR CHECK 0 NO X 91-4628 BAR CHECK 0 NO X 91-3033 CAID 0 NO X 91-1191 CAID i NO 91-7123 GARRY CONCEALED WEAPON 1 NO X 91-4158 CITIZEN CONTACT 0 NO X 91-2825 CRIMINAL MISCHIEF 0 NO 91-2974 CRIMINAL MISGHIEF 0 NO X 91-1789 CRIMINAL MISCHIEF 0 NO X 91-2974 CRIMINAL MISGHIEF 0 NO X 91-6295 CRIMINAL MISCHIEF i NO 91-2508 DISORDERLY CONDUCT 0 NO X 91-5735 DISORDERLY CONDUCT 2 YES X 91-5137 ESCORT 0 NO X 91-6443 FALSE INFO/DIP 1 NO 91-4073 FIGHT 0 NO X 91-5550 HARASSMENT 1 YES X 91-1243 INTOXICATED PERSON 0 NO 91-488 LIQ LIG RENEWAL 0 NO 91-3708 SUBPOENA 0 NO 91-4579 SUBPOENA 0 NO 91-85 SUSP ACTIVITY 0 NO 91-3033 SUSP ACTIVITY 0 NO X 91-4537 SUSP PERSON 0 NO 91-7045 THEFT 0 NO X 91-6401 THEFT 0 NO X 91-2677 THEFT 0 NO 91-2715 THEFT 0 NO 91-7252 TRESPASS 0 NO X 91-7019 TRESPASS 1 NO X X X X X X X X X X X X X X X X X X X The Raven Inn, Inc. 262 North Pacific Highway Woodburn, OR 97071 RAVEN INN COMPLIANCE ACTION PLAN EFFECTIVE MARCH 1, 1992 Woodburn Police Department 270 Montgomery Street Woodburn, OR 97071 o o o o 10. I will schedule a compliance plan class for all employees by April 1, 1992, and will semi-monthly meetings with my employees to cover the laws, house policies, and patrons involved in drug or other unlawful activity. Manager and Wiltsey will meet once weekly to discuss problems occurring in the tavern. I will post warning signs against drug activity and patrons leaving premises twice. Signs will be posted at premise entrances and in restrooms. I will post a warning sign stating that any previously 86~d patrons entering the establishment will be arrested immediately. I will coordinate live music with the Police Department. I will stop all incoming patron phone calls, and continue to keep tavern phone number unlisted. I will keep a patron daily incident log on customer activity. I will log any barred customers, any customers who cause a disturbance, are suspected of drug activity, or who enter the premises intoxicated. A photo book of 86rd customers will be provided for all employees. A list of 86'd people will be posted for customers to see. I will maintain normal hours of operation as described by OLCC rules, but will discontinue the sale of all alcoholic beverages after the hour of 2:00 a.m. Corporate principal Wiltsey be at the license premises for a total of 50 hours weekly to monitor employees and patrons. During this 50 hour week Wiltsey will be at the premises a minimum of 5 hours Friday or Saturday night and one week night between 7 p.m. and 11 p.m. Corporate principal Wiltsey or a designated responsible person will be on-call, and respond to the tavern within 30 minutes when requested by a tavern employee or the Woodburn Police Department. I will permanently bar any patrons suspected of drug involvement, causing fights, disturbances and trespassing, and will notify the police of any suspected drug activity. Employees will sign citizen arrest forms when police are called for fights, disturbances and trespassing patrons, and notify the police of any suspected drug activity. Employees who violate house policies, OLCC laws and administrative rules, state statutes in the course of business will be terminated. The Raven Inn, Inc. 262 North Pacific Highway Woodburn, OR 97071 RAVEN INN COMPLIANCE ACTION PLAN EFFECTIVE MARCH 1, 1992 Woodburn Police Department 270 Montgomery Street Woodburn, OR 97071 o o o o 10. I will schedule a compliance plan class for all employees by April 1, 1992, and will semi-monthly meetings with my employees to cover the laws, house policies, and patrons involved in drug or other unlawful activity. Manager and Wiltsey will meet once weekly to discuss problems occurring in the tavern. I will post warning signs against drug activity and patrons leaving premises twice. Signs will be posted at premise entrances and in restrooms. I will post a warning sign stating that any previously 86'd patrons entering the establishment will be arrested immediately. I will coordinate live music with the Police Department. I will stop all incoming patron phone calls, and continue to keep tavern phone number unlisted. I will keep a patron daily incident log on customer activity. I will log any barred customers, any customers who cause a disturbance, are suspected of drug activity, or who enter the premises intoxicated. A photo book of 86'd customers will be provided for all employees. A list of 86'd people will be posted for customers to see. I will maintain normal hours of operation as described by OLGG rules, but will discontinue the sale of all alcoholic beverages after the hour of 2:00 a.m. Corporate principal Wiltsey be at the license premises for a total of 50 hours weekly to monitor employees and patrons. During this 50 hour week Wiltsey will be at the premises a minimum of 5 hours Friday or Saturday night and one week night between 7 p.m. and 11 p.m. Corporate principal Wiltsey or a designated responsible person will be on-call, and respond to the tavern within 30 minutes when requested by a tavern employee or the W00dburn Police Department. I will permanently bar any patrons suspected of drug involvement, causing fights, disturbances and trespassing, and will notify the police of any suspected drug activity. Employees will sign citizen arrest forms when police are called for fights, disturbances and trespassing patrons, and notify the police of any suspected drug activity. Employees who violate house policies, OLCC laws and administrative rules, state statutes in the course of business will be terminated. 262 N PACIFIC R%Pf, WOODBURN OWNER/MANAGER: TINA WILTSEY IN 1991 THERE WEREA TOTAL OF 55 GALLS FOR SERVICE OF THE POLICE DEPARTMENT AT THE RAVEN INN. CALLS FOR SERVICE IN 1990 WERE 30 AND IN 1989 81. 1991 CALLS FOR SERVICE REPRESENTS A 83% INCREASE OVER 1990. 1991 CALLS FOR SERVICE ARE AS FOLLOWS: CR# TYPE O~FGALL ARREST CITIZEN ARREST 91-2217 ALARM 0 NO 91-3954 ALARM 0 NO 91-7565 ALARM 0 NO 91-3495 ASSAULT 91-6515 ASSIST PERSON 0 NO 91-2891 ASSIST PERSON 0 NO 91-1243 ASSIST PERSON 0 NO 91-3440 ATTEMPTED MURDER 0 NO 91-2560 BAR CHECK 0 NO 91-4409 BAR CHECK 0 NO 91-4628 BAR CHECK 0 NO 91-3033 GAID 0 NO 91-1191 CAID 1 NO 91-7123 GARRY CONGEALED WEAPON 1 NO 91-4158 CITIZEN CONTACT 0 NO 91-2825 CRIMINAL MISCHIEF 0 NO 91-2974 CRIMINAL MISCHIEF 0 NO 91-1789 CRIMINAL MISCHIEF 0 NO 91-2974 CRi'MINALMISCHIEF 0 NO 91-6295 GRIMINALMISCHIEF 1 NO 91-2508 DISORDERLY CONDUCT 0 NO 91-5735 DISORDERLY CONDUCT 2 YES 91-5137 ESCORT 0 NO 91-6443 FALSE INFO/DIP 1 NO 91-4073 FIGHT 0 NO 91-5550 HARASSMENT 1 YES 91-1243 INTOXICATED PERSON 0 NO 91-488 LIQ LIG RENEWAL 0 NO 91-3708 SUBPOENA 0 NO 91-4579 SUBPOENA 0 NO 91-85 SUSP ACTIVITY 0 NO 91-3033 SUSP ACTIVITY 0 NO 91-4537 SUSP PERSON 0 NO 91-7045 THEFT 0 NO 91-6401 THEFT 0 NO 91-2677 THEFT 0 NO 91-2715 THEFT 0 NO 91-7252 TRESPASS 0 NO 91-7019 TRESPASS 1 NO ~NITIATED BY OWNER CITIZEN POLICE X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 84 WOODBURN POLICE DEPARTMENT 270 h~ontgomery Street Woodburn, Oregon 97071 982-2345 Ken [4right--- Chief of Police Date: To: Thru: From: Subj: March 4, 1992 Mayor Kyser and City Council Chris Childs, City Administrator Ken Wright, Chief of Police 1992 Uquor Ucense Renewal/Raven Inn Compliance Plan As required by Council policy, "should there be a record of 10 arrests in the prior 12 months", the Police Department will automatically recommend denial of a renewal application. During the 1991 Uquor Ucense cycle, the Raven Inn required 55 calls for service. The 1990 cycle required 30 calls for service. While the total calls for service, in themselves, are not a direct criteria, the number of arrests and persistent problems involving types of calls are. During 1991 police arrested 22 persons at the Raven Inn. Of those 22, 13 arrests were for trespass. All were a result of the owner citing the individuals. Of the five businesses renewed with compliance plans in 1991, only the Raven Inn showed an increase. All others showed a decrease in police activity. I have met with owner/operator Wiltsey on several occasions to discuss the types of calls and arrests. On July 30, 1991 I provided the Council with a six-month activity report for all businesses with a compliance plan. At that time it was reported the police responded 25 times to the Raven Inn. The owner arrested 7 persons, most often for trespass. In addition to the compliance plan the owner closed off the back door to patrons and asked for more police walk-throughs. It appears this has not yet totally controlled the clientele of the establishment. COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE ACCEPTING A DONATION RECEIVED DURING FISCAL YEAR 1991-92, MAKING AN APPROPRIATION, AND DECLARING AN EMERGENCY. WHEREAS, Oregon Revised Statutes 294.326 provides for the expenditure of donations transferred to a municipal corporation for a specific purpose, and WHEREAS, a donation has been received from local insurance agents for the purpose of purchasing a camcorder and related equipment to be used by the Police Department in the enforcement of DUll laws, now, therefore THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the donation be accepted for its specific purpose and appropriations be increased for fiscal year 1991-92 as follows: REVENUES GENERAL FUND: Donation $1,770 Total General Fund Revenue EXPENDITURES GENERAL FUND - POLICE DEPARTMENT: Capital Outlay - Misc. Equipment Total General Fund Appropriation ,770 ;770 Section 2. This ordinance being necessary for the immediate preservation of the public peace, health and safety, in that adoption of the appropriations will insure the availability of funds when the equipment is received, an emergency is declared to exist and this ordinance shal, take effect and 7ppro al by the Mayor. Approved as to form: ' 1' '~ %1'~-- City Attorney Date APPROVED FRED W. KYSER, MAYOR Page 1 - COUNCIL BILL NO. ORDINANCE NO. COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE CALLING OF A CITY TAX BASE ELECTION IN THE CITY OF WOODBURN ON MAY 19, 1992, FOR THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS OF THE CITY OF WOODBURN, OREGON, A NEW TAX BASE IN THE AMOUNT OF $1,577,420.00, AND DECLARING AN EMERGENCY. WHEREAS, the City Council of the City of Woodburn, Oregon, has determined that a new tax base should be established as authorized by Article XI, Section 11, Oregon Constitution, in order to permit the proper operation of the city affairs within the limitation contained in Section 11, Article XI, Oregon Constitution, and WHEREAS, in order to comply with Oregon Revised Statutes 310.402 through 310.404, it is necessary to submit the question of establishing a new tax base to the legal voters of the City of Woodburn, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. A new tax base of $1,577,420 is hereby established for the City of Woodburn, Oregon, effective July 1, 1992. Section 2. That the measure set forth in Exhibit A, attached hereto and incorporated herein by reference, shall be submitted in the manner prescribed in this ordinance to the legal voters of the City of Woodburn, Oregon, at a City tax base election to be held on May 19, 1992. Section 3. Said election shall be held in accordance with the applicable provisions of law. The appropriate notices shall be given as provided by applicable law. Section 4. There is a regular state-wide primary election being held in the State of Oregon on May 19, 1992, and this City tax base election is called to be held concurrently therewith as a part thereof. Section 5. That the governing body of the City of Woodburn, Oregon, certifies to the City Recorder, as election officer of the City, that it has complied with the requirements of ORS 310.180 through 310.188 regarding tax coordination plan participation and special public hearings. Page I - COUNCIL BILL NO. ORDINANCE NO. Section 6. This ordinance being necessary for the public peace, health and safety, in that this ordinance must be promptly filed with City Recorder and submitted to the County Clerk to meet legal deadlines, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to For . City Attorney Date APPROVED FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A~-I'EST Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. Exhibit "A" ID TO ESTABLISH A NEW CITY TAX BASE Question: Shall the City of Woodburn be authorized a $1,577,420 tax base beginning with the 1992-93 Fiscal Year? This measure will establish a new city tax base of $1,577,420, replacing the current tax base of $175,391, which was established in approximately 1916. The proposed new tax base represents a 3.3% increase ($50,367) over the combined total of the current tax base and the voter-approved 1991-92 one-year operating levy of $1,351,662. It maintains the city's relative share of $10 per $1,000 nonschool taxes available under Ballot Measure 5 limitations. City functions funded entirely or in part by the proposed tax base include police services, finance and administration, municipal court, transit system, RSVP program, 9-1-1, code enforcement and other support activities. Because of continuing population growth in Woodburn during recent years, demand for city services is at an ail-time high. A new tax base would give the city a degree of stability in meeting these demands. This tax levy is subject to the limits of section 1 lb, Article Xl of the Oregon Constitution and the revenues to be raised will be used exclusively by the city for other governmental purposes. Within these limits, approval of this measure would reduce the property tax collections of other nonschoo.I district units of government available under the provisions of section 11b, Article XI, Oregon Constitution and implementing legislation. /Z)d MEMO TO: FROM: City Council through the City Administrator Public Works Program Manager ,~~ '~~ SUBJECT: Revised Agreement on Evergreen Road Traffic Signal DATE: March 4, 1992 RECOMMENDATION: Approve the attached resolution authorizing the Mayor and City Recorder to enter into an agreement with the State of Oregon and Wal-Mart Stores, Inc. to install a traffic signal at the intersection of Hillsboro/Silverton Highway and Evergreen. BACKGROUND: Council approved entering into a similar agreement at the council meeting of August 26, 1991. Subsequently, Wal-mart Stores, Inc. requested that the agreement be changed to add specific language on responsibilities for interconnection of the Evergreen signal with the existing signal at Country Club Road. There were some other minor deletions and additions. The city obligations portion of the agreement is identical to the one that had been previously approved by council. The changes made to the other parties' responsibilities required that the agreement be reinitiated. RR:Ig SIGNAL2.AGT COUNCIL BILL NO. ,/580 RESOLUTION NO. A RESOLUTION ENTERING INTO A COOPERATIVE IMPROVEMENT AGREEMENT WITH THE STATE OF OREGON AND WAL-MART STORES, INC. FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF HILLSBORO/SlLVERTON HIGHWAY AND EVERGREEN, AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AGREEMENT, AND REPEALING RESOLUTION 1078. WHEREAS, the City previously passed resolution 1078, authorizing execution of a cooperative improvement agreement between the State of Oregon, Wal-Mart Stores, Inc, and the city in the form attached to said resolution, and WHEREAS, the other parties to said agreement have proposed that the form of agreement be changed to allow interconnection of the proposed traffic signal at the intersection of Hillsboro/Silverton Highway and Evergreen with the existing traffic signal at the intersection of Hillsboro/Silverton Highway and Country Club Road, and WHEREAS, the City has no objection to this change in the form of the agreement, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor and City Recorder are authorized to execute an agreement with the State of Oregon and Wal-Mart Stores, Inc in the form which is attached to this resolution and, by this reference, incorporated herein. Section 2. Th~9,)so~~ is~~ Approved as to form: (/ /. v v~,- ~ ..~/~t,,~-~~ ~'- ~-- ¢~_ City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. Approved OSHD Staff February 25, 1992 Misc. Contracts & Agreement No. 10754 COOPERATIVE IMPROVEMENT AGREEMENT PRELIMINARY ENGINEERING AND CONSTRUCTION FINANCE THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Transportation, Highway Division, hereinafter referred to as "State"; WAL-MART STORES, INC., who is authorized to transact business in the State of Oregon, acting by and through its Company Officials, hereinafter referred to as "Company", and the CITY OF WOODBURN, acting by and through its Elected Officials, hereinafter referred to as "City". W I T N E S S E T H RECITALS 1. For the purpose of providing acceptable traffic circulation patterns on public highways and roads in the vicinity of a development on property owned by Company, State, City and Company plan and propose to install a traffic signal at the intersection of Hillsboro/Silverton Highway and Evergreen and to interconnect it with the existin~.traffic signal at the intersection of Hillsboro/Silvert~n Highway and~'Country Club Road in the City of Woodburn, hereinafter referred to as "project,. The location of project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. Project will be funded by Company and State maintenance funds. State shall provide a fully tested traffic signal controller and cabinet for the intersection at Hillsboro/Silverton Highway and Country Club Road and shall provide the materials, except for the conduit, and installation for the interconnect between Evergreen and County Club Roads. company shall be responsible for all other project costs. 2. State, Company, and City understand that the signal location may not be permanent, and relocation may occur when the future highway modernization p~o~ec~, P~ifiC i hwa¥ East - Fark Street, is constructed. 3. By the authority granted in ORS 366.425, State may accept deposits of money, or an irrevocable letter of credit, from s/ly person, firm, or corporation for the performance of work on any public highway within State. When said money or a letter of credit is deposited, State shall proceed with the project. Money so deposited shall be disbursed for the purpose for which it was deposited. B3291004 Contract No. 10754 WAL'MART STORES, INC. / CITY OF WOODBURN 4. By the authority granted in ORS 810.210, State is authorized to determine the character or type of traffic control signals to be used, and to place or erect them upon State highways at places where State deems necessary for the safe and expeditious control of traffic. No traffic control signals shall be erected or maintained upon any State highway by any authority other than the State, except with its written approval. Traffic signal work on this project shall conform to the current state standards and specifications. NOW, THEREFORE, the premises being in general as stated in the foregoing RECITALS, it is agreed by and between the parties hereto as follows: STATE OBLIGATIONS 1. State shall review and approve all roadway and traffic signal plans and specifications prior to advertisement for construction bids. 2. State shall, at no expense to Company or City, provide a fully tested traffic signal controller and cabinet for the Hillsboro/Silverton Highway at CoUntry Club Road intersection, and will also provide and install the interconnect between Evergreen and CoUntry Club Roads, except as provided for in Company Obligations, Number 5. 3. State shall inspect the construction of the project to insure all work on the project conforms to current State standards. 4. State shall perform the signal equipment field testing and turn-on. 5. State shall, upon signal turn-on and proper operation, perform all necessary maintenance of the traffic signals, and pay all maintenance costs at no expense to City or Company; and shall retain complete jurisdiction and control of the timing established for operation of the traffic signals. 6. State shall compile accurate cost accounting records. Company may request a statement of State costs to date at B3291004 -2- Contract No. 10754 WAL-MART STORES, INC. / CITY OF WOODBURN anytime by submitting a written request. When the actual total State costs of the traffic signal portion of project have been computed, State shall furnish Company with an itemized statement of said final costs, including preliminary and construction engineering, and all contingency items attributable to project. 7. State shall paint necessary lane lines upon completion of Company Obligation number 6. COMPANY OBLIGATIONS 1. Company shall conduct the necessary traffic investigations, identify and obtain the required permits, arrange for relocation or adjustment of any conflicting utility facilities, and perform all preliminary engineering and design work for the traffic signal portion of project. 2. Company shall prepare traffic signal plans and specifications. 3. Company shall provide the necessary right-of-way and easements for any required roadway work and shall furnish all related right-of-way maps and descriptions for said right-of-way. 4. Company shall advertise for bid proposals, award all contracts and furnish all construction engineering, material testing (other than the Country Club controller), technical inspection, and project manager services for administration of the contract for the traffic signal. 5. Company shall fund the entire traffic signal installation at the intersection of the Hillsboro/Silverton Highway and Evergreen, except as provided for under State Obligations, Number 2. As part of their portion of project, Company shall also install electrical conduit as specified by State between Evergreen and Country Club Roads. Said conduit shall be used by State to install interconnect wires between the two intersections. 6. Company shall layout the necessary lane lines and channelization, and erect the required directional and traffic control signing for the project. 7. Company shall, upon receipt of a fully executed copy of this agreement, forward to State an advance deposit or irrevocable letter of credit in the amount of $10,000, said amount being equal to the estimated total cost for the review of plans and specifications, and construction inspection for the project. B3291004 -3- Contract No. 10754 WAL-MART STORES, INC. / CITY OF WOODBURN 8. Upon completion of the project and receipt from State of an itemized statement of the actual total cost of State's participation, Company shall pay any amount which, when added to Company's advance deposits, will equal 100 percent of actual total State costs (except as identified under State Obligations No. 2) for the project, including preliminary and construction engineering, and all contingency items attributable to the project. Any portion of said advance deposits which is in excess of the total State costs will be refunded or released to Company. 9. Company shall obtain s_nd keep in effect during the term of this contract, Comprehensive or Commercial General Liability Insurance covering bodily injury and property damage. This insurance shall include personal injury coverage, contractual liability coverage for the indemnity provided under this agreement, and products/completed operations liability. Combined single limit per occurance sh~ll not be less than $1,000,000, or the equivalent. Each annual aggregate limit shall not be less than $1,000,000, when applicable. The liability coverages required for performs_nce of the agreement shall include the State of O~egon, Department of Transportation and their divisions, ofkicers and employees, as Additional Insureds but.only with respect to Company's activities to be performed under this ~greement. Before this agreement is executed, Company shall furnish to State a Certificate of Insurance for the limits set out above, which is to be in force and applicable to the project. The insurance coverage shall not be amended, altered, modified or cancelled insofar as the coverage contemplated herein is concerned without at least 30 days prior written notice. CITY OBLIGATIONS 1. City hereby grants State and Company the right to enter into and occupy City street right-of-way for the installation of, and the performance of necessary maintenance for the traffic signal equipment, including vehicle detector loops. B3291004 14- Contract No. 10754 WAL-MART STORES, INC. / CITY OF WOODBURN 2. City shall maintain the asphaltic concrete pavement surrounding the vehicle detector loops installed in the City streets in such 'a manner as to provide adequate protection for said detector loops, and shall adeq~lately maintain the pavement markings and signing installed in accordance with the plans and specifications. 3. City shall, upon signal turn on and proper operation, provide and pay for 100 percent of the power costs for the traffic signal. 4. City shall enter into and execute this agreement during a duly authorized session of its City Council. GENERAL PROVISIONS 1. State, City, and Company agree and understand that a mutual review of the traffic signal and roadway improvement plans and specifications will be conducted prior to advertisement for construction bid proposals, and that Skate's prior written approval is necessary before such advertisement. 2. The Contractor, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' ~ compensation coverage for all their subject workers. B3291004 -5- Contract No. 10754 WAL'MART STORES, INC. / CITY OF WOODBURN IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the Oregon Transportation Commission on July 23, 1991, as part of the Six-Year Highway Improvement Program. The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State ~ighway Engineer to sign this agreement for and on behalf of the Commission. Said authority has been further delega%ed to the Traffic Engineer pursuant to Subdelegation Order HWY-4 paragraph 3. APPROVAL RECOMMENDED By Region Engineer APPROVED AS TO LEGAL SUFFICIENCY STATE OF OREGON, by and through its Department of Transportation ~ighw~y Division By Traffic Engineer Date By Asst. Attorney General WAL-MART STORES, INC. by and through its Company Officials CITY OF WOODBURN, by and through its Elected Officials By Title By. Mayor By Recorder Date Date Company billing address: Wal-Mart Stores, Inc. 701 South Waldon Blvd. Bentonville, AR 72716 Phone: (501) 273-4000 By B3291004 -6- WOODBURN AND VICINITY N MAI~I(3I'4 COUNTY. OR P~EPAREO BY TH~ OREGON STATE HIGHWAY DIVISION IN COOPERATION WITH THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION Revised September 1974 SC. ALE I# lr~Lr'T 0 ~OO I EXHIBIT a I PROPOSED PROJECT COUNCIL BILL NO. !~ ~! RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH STATE OF OREGON FOR ADJUSTMENT OF MANHOLES ON PACIFIC HIGHWAY EAST PROJECT. WHEREAS, System, and Pacific Highway East (OR-99E) is a part of the Oregon Highway WHEREAS, ORS Chapter 366 authorizes cooperative agreements between the state and city for performance of improvement projects, and WHEREAS, it is in the best interests for the city to have the manhole adjustments on the Pacific Highway East Project done by the construction contractor; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor and City Recorder are hereby authorized to execute an agreement with the State of Oregon to include manhole adjustment in the Pacific Highway East Project on behalf of the City of Woodburn. Approved as to form:d~,(~ ~~--~~~ City Attorney Date APPROVED: Fred W. Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. MANHOL99 MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager :~ Agreement to Include Manhole Adjustment in Highway 99E Project March 3, 1992 RECOMMENDATION: Approve the attached resolution entering into an agreement with the State of Oregon to include manhole adjustment for which the city is responsible in the pacific Highway East (OR-99E) project. BACKGROUND: This city is responsible for adjustment of sanitary sewer manholes that are located in the ~tate right-of-way on the modernization project for OR-99E, Pacific highway East, from Lincoln Street to the north city limits. Eleven of the 15 sanitary sewer manholes in the project are in the state right-of-way. The state has estimated that it will cost $3,300.00 for the contractor to do these adjustments. Although city street crews could do this work, it would be much more efficient in this case to have the project contractor accomplish the work as they are preparing to place the pavement. The estimated cost is reasonable. Funding would be from budgeted street and storm drain capital improvements funds. RR:Ig 99MANHOL.AGM February 24, 1992 Randall Rohman, Public Works Program Manager City of Woodburn 270 Montgomery Street Woodbum, OR 97071 Key 00687 DEPARTMENT OF TRANSPORTATION FILE CODE: Sanitary sewer manhole facilities conflict Woodburn NCL-Lincoln Street Section Pacific Highway East Marion County Dear Mr. Rohman: Bids will be received by the Oregon Transportation Commission on the above titled highway project on April 23, 1992. Fifteen (15) sanitary sewer manholes owned by the City of Woodburn conflict with the proposed construction and will have to be adjusted. The manholes are located on state highway right of way and private property, therefore, the cost of adjustment is reimbursable for the four (4) manholes located on private property. The cost of relocating the eleven sanitary sewer manholes on state highway right of way will have to be paid for by the City of Woodburn. Your letter, dated February 19, 1992, requested that the relocation of your fifteen (15) sanitary sewer manholes be included as a bid item in the highway construction contract. Your request has been accepted and the manholes will be shown on the project plans to be adjusted by the highway project contractor. Estimated cost to the City of Woodburn is as follows: Adjust Manholes 11 @ $300.00 = $3300.00 The Oregon State Attorney General's office has set forth an opinion based on the statutes governing the allocation o! highway construction costs, that the cost of non-highway construction (your eleven manholes in this case) must be deposited with the agency administrating the highway construction contract in advance of actual construction. The State Highway Division will be administering the contract for this project, therefore, the City of Woodburn will be required to reimburse the State Highway Division. Il-0146 (Rev. 3-91) Transportation Building Salem, OR 97310 Page 2 City of Woodburn February 24, 1992 Upon award of the contract tor the subject project, the City of Woodburn will be advised~of the unit bid price for the adjustment of manholes as submitted by the accepted Iow bid contractor. The City of Woodburn will be requested at that time to forward a check to cover the cost of the eleven manhole adjustments. If the terms set forth above for the adjustment of your eleven sanitary sewer manholes are acceptable to the City of Woodburn, please execute this letter in the space provided below and return to this office. Yours truly, Nancy K. Norman Railroad & Utility Coordinator NKN Attachments APPROVED The City of Woodburn By Title Date cc: Don Amah, Program Section w/attach John T. Scofield, Specifications Engineer w/attach Rose Ross, Transportation Accounting Bruce Walton, Construction Section w/attach Ken Husby, Region 2 Engineer w/attach Lee Franklin, Project Manager w/attach Guy Johnson, Region 2 Utility Specialist w/attach NOTE TO DON AMAN: Please set up Sub-Job number 72 for the above mentioned work. NOTE TO BRUCE WALTON: Please code the estimate, for the above mentioned work, after receiving notice of the assigned expenditure number from the Program Section. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Department Competitive Planning Assistance Grant March 4, 1992 In August of 1991 city staff submitted a report informing council that work on a computerized transportation model was being undertaken, a task that involved Public Works and Planning Staff in conjunction with the Oregon State Highway Division. The primary objective is a modeling program that assists in assessing traffic impacts of different street and highway scenarios. This modeling program should be completed by May, 1992. This, of course, is only the first step. The larger picture calls for the city to implement the state's "Transportation Planning Rule," a requirement mandated by state law to be accomplished by all cities with populations over 2,500 (see attached page). Recently, the land conservation and development commission gave notice that competitive planning assistance grants for up to $30,000 are available. Staff would like the opportunity to secure that level of funding to assist the city in implementing the transportation planning rule. The grant request application is attached. /Ig TRANSPORTATION PLANNING RULE (TPR) BACKGROUND Overview The Transportation Planning Rule (TPR) requires local governments to plan for reduced reliance on the automobile. Ali communities must do more planning for pedestr/an and bicycle travel. Urban areas of 25,000 or more must do additional planning for transit. The statutes four largest urban areas (Portland, Salem, Eugene and Medford) must plan to reduce vehicle miles travel/ed (VMT) per capita by 10% within 20 years and by 20% within the next 30 years. Major means of reducing VMT are: - Increasing bike, pedestrian and transit travel. - Reducing single occupancy vehicle use, particularly for commuting. - Reducing auto-trip making and trip length by mixing uses, betterjobs/housing balance. Reducing auto dependence will require changes to other federal, state mad local policies. These include: - True cost pricing of auto' travel through emissions fees, congestion charges, parking pricing and energy pricing. - Better funding for-transit and other-modes. - Change transportation financing to shift bias from road/highway solutions to -transportation problems. Start-Up Measures The TPR requires the following changes to local zoning and subdivision ordinances by May 1993: - Require roads and road netWOrks which can adequately be served by n~ansit including adequate pedestrian and bike access to transit routes. - Bicycle parking at most new developments - Safe and convenient bicycle and pedestrian access between and within most new developments - Separate bikeways or walkways to reduce travel distances, where appropriate - Internal pedestrian circulation within new developments - Orient and cluster retail, office and institutional buildings around transit stops - Transit stops at major developments in MPOs PART I Ao B. C. PART !! A. Co INDEX SUMMARY PAGE NO. SCORING FACTORS ELIGIBLE ACTIVITIES BACKGROUND WORK PROGRAM OVERVIEW 1. LONG TERM TASKS 2. SHORT TERM TASKS LONG TERM TASKS 1. TRANSPORTATION PLANNING RULE 1 2 2 3 3 3 a. Study Area b. Participants - c. Time Frame d. Accomplishments URBAN RESERVE AREA 4 a. Study Area b. Participants c. Time Frame d. Accomplishments SHORT TERM TASKS 1. WOODBURN TRANSPORTATION MODELING PROJECT 2. PEDESTRIAN AND BIKE PATHS PROGRAM 3. LAND USE PLANNING DOCUMENTS ao Capital Improvement Program Comprehensive Plan Land Use Ordinance Transit Plan 5 PART III A. B. 11 PART IV INDEX (cominued) GRAPHS AND MAPS TRANSPORTATION ANALYSIS ZONES LONG TERM TASKS 1. TRANSPORTATION PLANNING 2. URBAN RESERVE ARE BUDGET MAP I TIME CHART I TIME CHART II Page No. 12 13 PART V ATrACH M ENTS 1. MARION COUNTY 2. STATE HIGHWAY DIVISION SCORING FACTORS SUMMARY PART I 1. SCOPE AND QUALITY OF THE PROGRAM The program will focus on two major objectives including Transportation Rule implementation with concurrent revisions of the Urban Growth Area/Urban Reserve Area. The intent of the program is to develop a balanced land use pattern complimenting the future road network. The City will apply a computerized transportation model (gravity concept) as a land use analysis tool. The City is already coordinating the program with the Oregon Department of Transportation and Marion County. This comprehensive and cooperatic approach gives the city an opportunity to develop a holistic way to coordinate a future land use and transportation scenario. RATE OF GROWTH The city experienced 20% population growth between 1980 and 1990 which translates into 2% yeady increase. It should be noted that since 1989 the city is experiencing 4% yearly increase which, in turn, can be extrapolated into 40% population increase between 1970 and 2000 (if this trend prevails) MATCHING FUNDS The city is providing $ 651619 as matching funds which constitutes 6--9% of the total project costs $ 95,619 SPECIAL MERIT The program will combine and compliment transportation planning with projected land uses and revised Urban Growth Boundary and Urban Reserve areas. The program will provide a sophisticated planning tool to make short term decisions concerning traffic impact generated by site, specific land use proposals and it will assist the city in developing long term planning decisions ranging from transportation policies to projected land use patterns. ELIGIBLE ACTIVITIES It is the City of Woodburn's objective to accomplish two tasks. One is to adopt a transportation plan that meets the needs of our city and satisfies the requirements of the states Transportation Rule. The second objective is to develop an Urban Reserve Area (URA) Boundary and Policies that compliments the city's transportation plan. This will require the URA Boundary to coincide with the transportation plans Transportation Area Zones (TAZ). (SEE MAP i) GOALS: 1. Implementation of the Transportation Planning Rule Develop an Urban Reserve Area plan that compliments the city's transportation plan BACKGROUND From 1980 to 1990 the City of Woodburn grew by 20.61% from a population base of 11,196 to 13,504. However, since 1989 when the federal census was taken to January 1992 our rate of population growth has accelerated from an annual 2% to almost 4% yeady. This estimate is based on the number'of additional dwelling units built since 1989 with an average household size of 2.8 persons per dwelling. A straight line projection on growth would give a 40% rate. From June 1990 to January 1992 Woodburn added 173 single family housing units, 234 multifamily units and recently approved 5 subdivisions consisting of 220 lots. Future projects include a planned residential development with 600-800 mixed housing units around an 18 hole golf course. Commercial and industrial development has also realized accelerated growth with over $17 million in new construction in the last two years. This growth has had a dramatic effect on our street and highway system with some reaching their capacity to accommodate peak traffic loads. It is therefore imperative that we accelerate our timetable for updating our transportation plan. 2 WORK PROGRAM PART II Ao Bo OVERVIEW Several tasks will have to be accomplished to allow this program to come to fruition. The time frame varies depending on the level of complexity and when it would be most applicable to address them iht he context of our overall objectives. Basically they fall into two categories of short and long term tasks. Short term being realized within a year. Long term taking up to two and a half years. Tasks to be done as follows: LONG TERM TASKS a. Transportation Planning Rule (See Chart I) b. Urban Reserve Area (See Chart II) SHORT TERM TASKS (See Chart I) Woodbum Transportation Modeling Project PedeStrian and Bike Path Program Capital Improvement Program Update Comprehensive Plan Amendments Land Use Ordinance Amendments i.e. Zoning Ordinance, Subdivision Ordinance Transit Program LONG TERM TASKS TRANSPORTATION PLANNING RULE It is the city's objective to implement a transportation program that considers all elements of the transportation rule that are appropriate for a city of our size. The rationale for this effort is based on primarily three factors: (1) Woodburn's accelerated growth rate over the last three years (2) Anticipated growth and (3) the need for a transportation system adequate enough to handle this growth. 3 do Study Area The transportation study area included the Woodburn Urban Growth Boundary area plus areas outside identified on the Transportation Analysis Zones (TAZ) Map. (SEE MAP I) Participants City of Woodburn - Planning and Public Works Staff, City Council, Planning Commission and a seven member Transportation Task Force made up of City Council, Planning Commission and four citizens at large two from the county and two from the city. Marion County - will assist the city in refining the study area in conjunction with the Urban Reserve Area. ODOT Planning, Section Systems Study Group, Region II Planner Time Frame of the Program It is anticipated that it will take approximately two and one half years to complete the program. (SEE CHART I) Accomplishments Compliance with the tasks as outlined in OAR Division 12, Chapter 660, Section 660-12-020 through 660-12-070. o URBAN RESERVE AREAS (URA) As mentioned in the earlier part of the text the City's rate of growth has accelerated over the last three years. Since we are experiencing unprecedented growth it appears logical that the city and Marion County should give strong consideration to establishing a URA. The purpose of initiating an URA is to incorporate it with the transportation areas zones thereby insuring the integrity of the transportation plan. Since streets and highways are a major element in designating land use patterns it is imperative land uses do not evolve in the URA that could jeopardize the objectives of that plan. 4 do Study Area The Urban Reserve Area would overlay the transportation analysis zone map. Participants City of Woodburn - same as identified in B. I Long Term Tasks. Marion County - same as identified in B. I Long Term Tasks. It should be noted a portion of the requested grant funds would be appropriated to Marion County for their assistance. Time Frame of the Program Since the URA will be dependent on the final determination of the TAZ boundary, it will require at least one year to accomplish. SEE CHART II Accomplishments Compliance with task outlined in Division 21, Section 660-21-010 Authority to Establish Urban Reserve Areas. 660-21-015 Designation of Urban Reserve Areas 660-21-020 Urban Reserve Planning and Zoning 660-21-025 660-21-030 660-21-035 660-21.040 660-21-045 660-21-050 Urban Reserve Agreements Urban Growth Boundary Expansion Review of Urban Reserve Areas (1) and (2) Applicability Implementation Schedule Interim Protection of Potential Reserve Areas SHORT TERM TASKS WOODBURN TRANSPORTATION MODELING pROJECT The City is presently developing a computerized transportation model. The model will be used as a planning tool to analyze the effects of changes on the existing transportation system and to forecast new traffic patterns for upgraded or altered street networks. The City is relying on the Systems Studies Unit (Oregon Department of Transportation) to apply the Urban Transportation Planning System (UTPS) which is a synthetic trip distribution model that is supported by the Federal 5 Highway Administration (FHWA). This type of transportation modeling is required by the FHWA in all urban areas with a population over 50,000. a. Study Area The transportation study area includes the Woodburn Urban Growth Boundary plus areas outside the Urban Growth Boundary identified on the Transportation Analysis Zones map. b. Participants of the Modeling Program City of Woodburn - list of major tasks to be accomplished by the city includes employment, dwelling and traffic count data for the study area for the base year - 1992, and their projections for the year 2020. Systems Studies Group - will perform model calibration for the base year and future year 2020. Marion County - will assist the city in refining the study area in conjunction of the potential urban reserve area. c. Time frame of the Program The city started the program in July 1991. Presently the System Studies Group is working on the model calibration. We are planning to start the next phase of the program - transportation projection - in May 1992 and finish the program in August - September 1992. (SEE CHART I) d. Accomplishments Transportation modeling will allow the cityto address the following sections of the Transportation Rule: 880-12-030 Determination of Transportation Needs 660-12-036 Evaluation and Selection of Transportation System Alternatives 660-12-040 Transportation Financing Program e. Phase I Model Calibration 1. Outline the study area and divide it into Transportation Analysis Zones 6 3. 4. 5. Provide dwelling unit and employment data for each transportation zones (79 TAZ were identified within the study area) Establish the major street network Provide traffic count data for the major street network within the transportation study area. Calibrate the model to the base year 1992 and generate a loading for the base year. Phase II Transportation Projection 2. 3. 4. 5. Vacant land analysis - estimate vacant land within the transportation area Determine projected employment and dwelling data for each TAZ Generate a loading (trip generation) for the future year 2020 for a "committed" street system. Develop a few future network and land use scenarios for the transportation study area. Generate a loading (trip generation) for each future (projected) street network. 2. PEDESTRIANS AND BIKE PATHS PROGRAMS The City's Comprehensive Plan has taken into consideration a pedestrian and bike paths program. However, that program has its deficiencies relative to the transportation Rule. It is therefore necessary to implement the basic tasks to enhance the feasibility of this program. The first is to revise open space and greenway element of the Comprehensive Plan. The second is to develop a pedestrian and bike plan as a common (intrinsic) element of the transportation plan and the open space policies. a. Major Steps to Accomplish the Project: Inventory of Parkland (Open Space, Greenways) Passive Open Space/Natural Areas o Active Open Space/Greenway Areas II. Identifying Major Pedestrian and Bike Paths Corridors III. Identifying Pedestrian/Bike Paths Facilities with the Greenway Areas 7 IV. Developing New Regulations and Guidelines: a. Policies: - Revising Comprehensive Plan Policies for Open Space and Transportation Elements - Developing Special Policies for Pedestrian and Bike Facilities within the Greenway Areas bo Development Standards: Open Space Dedication for Residential/Commercial/Industrial Land Uses Pedestrian and Bike Facilities to Comply with Transportation Rule Special Standards for Pedestrian/Bike Facilities Participants A special advisory committee will be appointed to revise a work program and major objectives to be accomplished by the program. The committee will include members of the Woodburn Planning Commission, Parks Boards, City Council and a group of interested citizens who expressed their interest in working with the open space/greenway concept. The committee will present their draft report to the Parks Board to gain feedback and concurrence with the existing recreation/parkland guidelines and policies promoted by the Parks Board. A refined document will be presented to the Planning Commission and City Council. Time Frame of the Program We are planning to initiate the program in July 93 and finalize it in July 94. Accomplishments The program will allow to address the following sections of the Transportation Rule: 660-12-020 d) 660-12-045 8 o LAND bq USE PLANNING DOCUMENTS Capital Improvement Program The City has utilized a capital improvement program that encompasses public works and parkland projects for the last decade. Transportation projects which are an integral part of that document will require extensive revision to come into compliance with our future transportation goals. This requires the City to formulate a long range list of essential construction projects that will require city funding participation. This list would be prioritized and show desired completion dates. Funding sources, i.e. gas tax proration, bond revenues, etc, would be identified for each project. Much of the transportation infrastructure improvements with the City will be constructed as a result of developer made improvements as vacant land parcels are developed. Guidelines and Rules will be developed to insure that such improvements are compatible with existing traffic flows and assist in moving the transportation infrastructure in the desired direction. The City, Marion County and the Highway Division have recently finished preliminary traffic counts for the Woodburn area. A more comprehensive traffic count program will need to be completed to establish a data base from which to project future growth. If unusually high flow is noted in an area in the future it would trigger a closer look at the area to determine if some external influence is causing increased traffic volumes. Comprehensive Plan The City of Woodburn's Transportation Plan received periodic review approval in 1989. The plan does incorporate several key elements of the Transportation Rule including bikeways, mass transit and pedestrian paths. However, additional goals and policies will have to be modified or added to meet the requirements of that rule. The City's Park Plan element of the Comprehensive Plan will also have to go through revisions to develop pedestrian and bicycle path connections between he city's three greenways and several of its fifteen parks. 9 Land Use Ordinances The Subdivision and Zoning Ordinances will be amended to compliment the goals and policies of the Comprehensive Plan. Modifications to these ordinances will take place as the goals and policies in the Comprehensive Plan evolve. Transit Plan The City is currently served by a single one hour fixed route which operates from 9 am to 5 pm Monday through Friday. There is also a demand/response van service that provides service to the elderly and disabled who cannot access the fixed route system. The City needs to evaluate if the service provided is adequate and if an expanded area of operation or operating hours would be feasible. The City has grown to a point where it may be feasible to provide additional service. The serviceability of the existing route and possible changes to enhance ridership need to be explored. How the transit system will fit into the overall Transportation Plan for the future requires study. The completion of the before mentioned tasks will occur in the sequence as shown on TIME CHART I. 10 Category Personal Services (salary plus benefits) Travel Supplies Reproduction Contractual Services* Other* Capital Expenditure TOTAL BUDGET (2) (3) (4) BUDGET DETAIL Grant Local Total Requested Contribution Budqet $ _ $ 63,619 $ 63,619 2,000 1,000. 4,000 1,000 20,000* - * 4,000* - * NA ** - $ 30,00Q $ 65,619 3,000 5,000 20,000* 4,000* $ 95,619 * Explain: ** Grant funds cannot be used for caPital expenditures. (1) Frank TiwaH 10% $5,220 5,429 2,823 = 13,472 Steve Goeckdm 1~ 4,092 4,256 2,213 = 10,561 Randall Rohman 20°,,6 7,340 7,568 3,936 = 18,844 Barbara Sochacka 30% 8,160 8,278 4,304 = 20,742 · (2) Drafts and final document printing (3) Temporary help to do inventories, collect field data, update traffic counts, map work, conduct surveys (4) Marion County URA/TAZ Boundary assistance March 4, 1992 DEPARTMENT OF TRANSPORTATIOIk Bob Rindy, Area Representative Oregon Department of Land Conservation and Development 1175 Court Street SE Salem, OR 97310 Highway Division Reglot,_ 2 FiLE CODE: Dear Bob: Steve Goeckritz, Woodbum Planning Director, informed me that Woodburn is seeking a grant to prepare a transportation plan. The Oregon Department of Transportation and Woodbum are cooperatively developing a transportation model for the Woodbum area which includes the urbanizing area and certain areas outside the UGB. Steve indicated that the transportation plan, if funded by OLCD, would evaluate ali of the TAZs. This evaluation would consider whether the area outside the UGB should be designated as urban reserve areas, with protection of transportation corridors needed to accommodate traffic generated in the TAZs a pdmary concern. This approach unites the transporation modelling efforts and urban area planning efforts. It offering Woodbum the opportunity to devise a plan that integrates transportation facilities within the modelled area into Woodburn's future development pa~ern. This would be very desirable for the Woodbum area. Woodburn, as I know you are aware, has significant transportation problems to overcome while experiencing significant development pressure. We hope Woodburn's application for a grant from the Department of Land Conservation and Development will be favorably reviewed. If 1 may answer any questions about ODOT's involvement in Woodbum's transportation planning efforts, please call. Yours truly, John G. deTar Region Planner cc: Steve Goeckritz, City of Woodburn . ~ro~ · E&X (503) 37g-~3~7 34-1667 (3-81) /OF' MEMO TO: FROM: SUBJECT: DATE: CITY COUNCIL THROUGH CITY ADMINISTRATOR LELAND SCHAUDIES, PUBLIC WORKS DEPARTMENT ACCEPTANCE OF WATER EASEMENTS ALONG NORTH RIGHT-OF-WAY OF HARDCASTLE AVENUE MARCH 5, 1992 RECOMMENDATION: That the Woodburn City Council accept the water line easements duly signed by the property owners and received by the city. BACKGROUND: These easements are located on the front five (5) feet of properties along the north side of Hardcastle and are the site of the replacement of old transmission lines from Mill Creek toward 99E. Hardcastle Avenue, from Mill Creek to 99E, is the route of the storm drainage system of 99E from Lincoln toward the north city limits. List of signed easements: 1) Elena Cam 2) Albert D. and Joanne F. Morelli 3) Gerald B. Borschowa 4) Mike & Tania Samarin and Boris & Maria Aratavnian i MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager Application for Special Transportation Funds for Dial-A-Ride March 4, 1992 RECOMMENDATION: Approve making application to Salem Area Mass Transit District for Special Transportation Funds to assist in Dial-A-Ride operations. BACKGROUN D: The City has received operational assistance for the Dial-A-Ride program for the past six years from a "Special Transportation Funds (STF)" that is derived from state cigarette taxes. These funds are administered by the Salem Area Mass Transit District. Grants from the fund are made annually. This year's STF grant submitted package was received on February 24, 1992 and is due to Salem Area Mass Transit on or before March 23, 1992. There was insufficient time to finish the actual grant submittal for inclusion in the council package. It will be available for review at the Council meeting. MEMO TO: FROM: SUBJECT: DATE: MAYOR AND CITY COUNCIL COMMUNITY DEVELOPMENT DEPARTMENT COUNCIL REVIEW OF STANDARDS DOCUMENT PER SECTION 11.050 OF WOODBURN ZONING ORDINANCE MARCH 5, 1992 The Woodburn Planning Commission recently adopted the attached standards document to provide guidance to developers in meeting the site plan review criteria· The zoning ordinance requires that this document be adopted by Planning Commission resolution and that the Council review the action pursuant to Section 11.0§0 of the ordinance. Under Section 11.050, the Council has the following options: Call up the Commission's action, by motion, and conduct a public hearing on the standards. Allow the Planning Commission's action to stand without a public hearing or modification by the Council. RECOMMENDATION: Allow the Commission's decision to stand. BEFORE THE PLANNING COMMISSION OF WOODBURN, OREGON In the matter of the Adoption of a Standards Document for Site Plan Review Resolution 92-01 WHEREAS, the Commission is empowered to evaluate site plans pursuant to Chapter 11 of Ordinance 1807 (the Woodbum Zoning Ordinance), and WHEREAS, Section 11.080 of that ordinance allows for adoption of a standards document to provide guidance to developers in meeting site plan review criteria and complying with other city ordinances and policies, and NOW, THEREFORE THE PLANNING COMMISSION RESOLVES AS FOLLOWS: Section 1. The document entitled Standards Document for Site Plan Review, which is attached hereto and, by this reference, incorporated herein is hereby adopted by the Commission pursuant to Section 11.080 of Ordinance 1807 (the Woodburn Zoning Ordinance). Section 2. This action by the Commission shall be forwarded to the City Council in accordance with ordinance procedure. APPROVED: Woodburn Planning Commission Page 1 - Planning Commission Resolution 92-01 Approvedastoform:~, ~'~ ~ City Attorney Passed by the Commission Da~e Filed in the Office of the Planning Director Date ATTEST: Steve Goeckritz, Planning Di"r~or City of Woodburn, Oregon Page 2 - Planning Commission Resolution 92-01 /4,,t Chapter I' Procedures for Site Plan Review Application PART ONE SITE PLAN REVIEW INFORMATION SHEET Design review is required for every development of four or more units in RL, RM, or RH zones or development in a Commercial, Industrial or Public zone. It is important that the applicant understand that a minimum of seven weeks are required to process part I of the Site Plan Review. That period may be longer depending on the complexity of the proposed development. It is also important to understand the review process is in two parts. Part I focuses on the site plan process while Part II addresses detailed engineering requirements. SITE PLAN PROCEDURE: STEP 1. STEP 2. Initially, the developer has a preliminary meeting with Planning and Public Works staff. The objective'of the meeting is to provide the opportunity for the developer to discuss the building proposal. In turn, City staff is to provide the Site Plan Review Application information and assist the developer in gathering data. After the developer has completed the Site Plan steps a second formal meeting takes place to go over that information. Modifications, deletions or additions to the site plan are worked out. It is important to note that infrastructure improvements i.e. water, sewer, and storm drain do not have to be engineered in detail at this time. It only requires that these improvements be identified as to how and from where they will get this service. STEP 3. Submit a complete application to the Planning Department at least 34 days before the public hearing date. STEP 4. The Planning Staff submits the proposal to the Planning Commission who reviews the proposal and establishes development conditions. It should be noted that a certified list of all property owners within 100 feet of the applicants property be provided at the time of submittal of the Site Plan Review Application. After Commission action the proposal is submitted to the City Council. They may or may not act on the proposal. STEP 5. After Planning Commission approval comes Part II in which the developer meets with the Public Works Engineering staff to detail the infrastructure improvements. PAGE 1 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW STEP 6. After engineering approvals have been secured building permits may be obtained. CRITERIA AND STANDARDS: Chapter 1 1 - SITE PLAN REVIEW: SECTION 11.020. SITE PLAN COMPOSITION: The following shall be required for any application for Site Plan Review: (A) A site plan, drawn to scale, showing the proposed layout of all structures and other improvements including, where appropriate, driveways, pedestrian walks, landscaped areas, fences, walls, off-street parking and loading areas, and railroad tracks. The site plan shall indicate the location of entrances and exits and the direction of traffic flow into and out of off-street parking and loading areas, the location of each parking space and each loading berth and areas of turning and maneuvering vehicles. The site plan shall indicate how utility service and drainage are to be provided. (B) A landscape plan, drawn to scale, showing the location of existing trees proposed to be removed and to be retained on the site and the location and design of landscaped areas, and other pertinent landscape features. (C) Architectural drawings or sketches, drawn to scale, in sufficient detail to permit computation of yard requirements and showing all elevations of the proposed structures and other improvements as they will appear on completion of construction. (D) Specifications as to type, color and texture of exterior surfaces of proposed structures. (E) A sign plan, drawn to scale, showing the location, size, design, material, color and methods of illumination of all exterior signs. (F) Existing contours shall be shown as well as proposed contours in event of fills or cuts proposed to be made. Proposed fills shall clearly be shown. (G) Existing storm drainage patterns shown and, alterations to those patterns which will be caused by the proposed development. (H) Existing easements shall be shown on site plan. PAGE 2 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW (J) Shadow patterns of proposed structures (showing shadow during the Solar Access Standard period). Distinguish between existing and proposed infrastructure improvements. ORDINANCES APPLICABLE ORDINANCES_.' Depending on the complexity' of the development proposal you may find some of the following ordinances applicable. If so, request staff to provide you with those documents. These ordinances are listed for your convenience and do not necessarily constitute a complete list of all ordinances that may apolv to your specific proposal,. (1) LOCAL IMPROVEMENTS: Ordinance #1515 - An ordinance providing for payment of the cost of extending water or sewer lines by property owners benefiting from such extensions. Ordinance #1795 - An ordinance providing for construction permit fees for work in public right-of-way and providing for disposition of proceeds. Ordinance #1842 - An ordinance regulating the connection of real property to public streets and drainage facilities; providing requirements and fees. Ordinance #1879 - An ordinance providing procedures for local improvement districts and special assessments. Ordinance #1917 - An ordinance regulating the construction, alteration and repair of sidewalks. (2) (3) SANITATION: Ordinance #1084 - An ordinance relating to disposal of sewage, waste and filth; the drainage of roof water and crawl space; requiring sewer connections... Ordinance #1790 - BUILDING: An ordinance regulating the discharge of waste to the sanitary and storm sewer systems of the City, limiting such discharges only to those of acceptable types, characteristics, or concentrations... Ordinance #1827 - An ordinance relating to signs. PAGE 3 - STANDARDS DOCUMENT FOR SITE PLIkN REVIEW / z, z4 Ordinance//1997 - (4) PLANNING An ordinance adopting uniform building, plumbing, and mechanical code standards. (5) Ordinance//1807 - An ordinance adopting a zone code for the City of Woodburn. Chapters that specifically relate to development: Chapter 8 - General standards Chapter 10 - Chapter 11 - Chapter 39 - Ordinance//1908 - Off-street, parking, loading and driveway standards. Site Plan Review Mandatory parkland dedication or cash-in-lieu of An ordinance relating to trees located within the City of Woodburn... Ordinance//2010 - An ordinance regulating and constraining development and construction within the flood plain areas of Woodburn... Ordinance #2076 - An ordinance relating to subdivisions and the plans or plats thereof; providing requirements for subdividing or partitioning... FEES Ordinance #1678 - An ordinance providing for sanitary sewer connection fees in the City of Woodbum. Ordinance//1866 - An ordinance establishing regulations and rates for the city water system. Ordinance #1972 - An ordinance amending Ordinance 1678, modifying the connection fee for motel, hotel units and adding R.V. part units. Ordinance//2056 - Land Use application fees. Ordinance//2070 - Establishing systems development charges. PAGE 4 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW ,RECT QUESTIONS TO: SITE PLAN REVIEVV APPLICATION Fee Paid: Yes Amt: $ No ~ME TELEPHONE DDRESS :[OPERTY OWNER: ~OJECT NAME: :)CATION OF PROJECT: AME OF DEVELOPER: RCH./ENGR: ~clude eleven (1 1) copies of the site plan including all the information required in the Zoning Irdinance, for the particular type of development proposed. ~clude a detailed Statement of Intent, which describes the type and extent of the proposed peration, any phasing of development being proposed, maintenance of landscaping, etc. ~pplicant may use the attached statement page and/or include a separate statement along with his application. )FFICE USE ONLY APPLICATION CHECKLIST # of copies Site Plans (11) :. Landscape/Irrigation Plans (11) ,. Architectural Plans (4) Sign Plans (2) :. Complete Application (1) ;. Statement of Intent (1) '. List of all property owners within 100 feet of the property (1) .Yes/No )ate for pre-application conference .................................. (PartI) ;cheduled hearing date ....................................................................... )ate of Engineering Conference ........................................ (PartlI) [pplication received by: Date: PAGE 5 - STAND/~RDS DOCUMENT FOR SITE PL/~N REVIEW ! STATEMENT OF INTENT ignatures of each owner (husband & wife) or contract purchaser. lAME ADDRESS & ZIP CODE PAGE 6 - STANDARDS DOCUMENT FOR SITE PLAN' REVIEW (Sample Site P~an) z4-.4 Smith Blvd.~ ~~ C, · Give Tree Names _-[. 2_2" Hydrant -1 .- 2500 sq. ft. Give Shrub Names Storm . PAGE 7 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW VICINITY MAP State Hwy. 214 N PAGE 8 -' STANDARDS DOCUMENT FOR SITE PLAN REVIEW PART TVVO CONSTRUCTION PLAN REVIEW INFORMATION SHEET he CONSTRUCTION PLAN REVIEW PROCESS begins after the Planning Commission has stablished development conditions. After this action is taken, it is submitted to the City ouncil where they may or may not act on the proposal. ,t this step in the process the conceptual plan that went before the Planning Commission lust be modified into a set of construction plans for development of the proposal. The pplicant at this time, should have enough data to compute preliminary cost for the nprovement proposal. ONSTRUCTION PLAN REVIEW PROCEDURE: TEP 1. After the Planning Commission has established development conditions construction plans will need to be generated. The applicant shall meet with the Public Works Engineering staff to discuss, in detail, the engineering required for the infrastructure improvement and the items that will be required on the construction plans. TEP 2. After the construction plans have been generated, the applicant shall submit a minimum of three sets to the Public Works Engineering staff for their review. TEP 3. The Public Works Engineering staff shall review the construction plans submitted by the applicant. Staff shall make any corrections or modifications necessary to assure compliance with step one above and development conditions established by the Planning Commission and/or City Council. The staff shall then return one set of plans to the applicant indicating the corrections or modifications required. TEP 4. The applicant shall return one corrected set of construction plans to the Public Works Engineering staff for approval. If the staff finds the plans to be in compliance with step three of the above, the original reproducible set of plans will be marked approved. The applicant shall then supply the City of Woodbum with five sets of approved plans, after which building permits may be secured. TEP 5. Before the construction process begins a Pre-Construction conference will be held. The applicant and his/her contractor shall meet with the Public Works staff, at which time they will be given any necessary information and procedures required for inspections and tests during the construction process. PAGE 9 - STANDARDS. DOCUMENT FOR SITE PLAN REVIEW :RITERIA AND STANDARDS: :ONSTRUCTION PLAN REVIEW: :ONSTRUCTION PLAN COMPOSITION: The following items shall be a minimum requirement 3r construction plans. It should be noted that depending upon the complexity of the evelopment proposal more specific items may be required. Construction plans shall be prepared by a Engineer, licensed by the State of Oregon. Depending on the simplicity of the proposed development, staff may waive this requirement. Staff policy on this requirement will be discussed in step on of this process. Plan and profiles shall be required for all improvements within the City right-of-way and easements, of record or proposed by this development. The plan and profile shall include all infrastructure, public or private. Construction plans shall include all items required by the SITE PLAN REVIEW COMPOSITION except, section 11.020 item C, item D, item I. Cross-sections shall be required of the proposed parking surface, street surface. Excavation and grading shall conform to chapter 70 of the appendix in the Uniform Building Code, published by the International Conference of Building Officials. Standard details shall be shown and shall comply with the City of Woodburn standards and specifications. These can be obtained for a fee from the Public Works Engineering Staff. Proposed and existing easements shall be clearly identified. All utilities, public or private shall specify the following: (1) Type and specification of material. (2) Method of joining and connections. (3) Grades, where applicable. Show finish grade elevations, finish floor elevations, and existing contours. Elevations shall be true elevation above mean sea level. Changed contours, resulting from importing fill material, shall be superimposed over existing contours and presented in a fashion that will clearly distinguish them from existing contours. Identify the locations of all utility devices such as, water meters, backflow prevention devices, fire hydrants, grease traps, etc. PAGE 10 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW Specify backfill and bedding requirements for all under ground utilities. Dimension all improvements to a known reference. Property lines shall be clearly identified on the plans and in the field. A survey of the property shall be required if property lines can not be established. Staff shall be supplied with a copy of the survey, performed by a surveyor, licensed in the State of Oregon. Supply the City with a set of reproducible AS-BLllLTS upon completion of the construction process. The AS-BUILTS shall be developed by an Engineer or Land Surveyor, licensed by the State of Oregon, and shall identify as constructed elevations and locations. Approvals issued by staff shall expire, and become null and void if the work authorized by such approval is not commenced within 180 days from the date of such approval, or if the work authorized by such approval is suspended or abandoned at any time after the work is commenced for a period of 180 days. PAGE. 11 - STANDARDS DOCUMENT FOR SITE PL/%N REVIEW Id-// Chapter ~: Landscaping Po~c~ss snc~ $~sndards I. APPLICATION: A landscape plan shall be required for all new structures permitted under Chapter 25 through 37 of the Woodbum Zoning Ordinance. Where the construction of or addition to a structure or parking area increases the total area of the lot covered by structures, paving, or both more than 50 percent, the entire lot shall meet the landscaping requirements. II. GENERAL PLANTING SPECIFICATION: All landscaped areas shall be planted with species approved as likely to achieve, within three growing seasons, ground coverage of at least 80 percent of the area shown on the approved landscaping plan as not otherwise covered by water or inorganic landscape features. The proposed landscape plan shall outline the expected ground coverage to be achieved within three growing seasons. Existing vegetation which is retained as part of the development may be included as part of the landscaping requirement. When trees are planted, spacing shall depend on the following tree sizes at full growth: large trees -- 40 + feet medium trees - 30 - 40 feet small trees -- to 30 feet All trees shall be at a minimum 10 feet in height when planted. III. BUFFERING SPECIFICATION AND GUIDELINES: The proposed buffer strip may consist of fencing, rocks, evergreens, boulders, mounds, earth berms, or combination thereof to achieve a year-round visual screen in order to minimize adverse impacts. Plant materials used for buffering shall be sufficiently large and planted in such a fashion that a year-round screen at least seven feet in height shall be produced within three growing seasons. Amount required: a) Garbage collection, loading and unloading areas, and other utility areas, shall be screened around their perimeters by a buffer strip a minimum of 3 feet wide b) Other buffer strips requirements concerning separation between more-intensive land uses and less-intensive uses are included to appropriate landscape zoning regulations. PAGE 12 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW IV. MAINTENANCE: 'lantings shall be watered regularly and in a manner appropriate for the specific plant species brough the first growing season, and dead and dying plants shall be replaced by the applicant luring the next planting season. No buildings, structures, storage of materials, or parking shall De permitted within the required landscape and buffer areas. All landscape and buffer areas ;hall be maintained and kept free of all debris, weeds and tall grass. V. IRRIGATION PLAN. %11 required landscaped areas shall include a permanently installed irrigation system unless a )lanting or maintenance plan not dependent on a permanent system has been approved by the 'lanning Commission. VI. LIGHTING: %11 proposed lights shall be reviewed by Chief of the Woodburn Police Department. Vii. LANDSCAPE PLAN ELEMENTS: Number, size, type and location of existing and proposed trees and other plants at the time of their original planting and their expected ground coverage to be achieved within three growing seasons. Types of buffer materials ( organic and inorganic ) to be used on screenings. Total area ( sq ft ) of the proposed landscaping broken into three major components ( street frontage, parking lot and buffer strip ). Maintenance and/or irrigation plan. Proposed lighting, including type location and number of lights to be installed. VIII. LANDSCAPING AND BUFFERING REQUIREMENTS FOR ZONING DISTRICTS A. INDUSTRIAL ZONES -- IL LIGHT INDUSTRIAL IP INDUSTRIAL PARK A landscape plan for development in the IP and IL industrial zones shall meet 311owing standards: Total amount of landscaping: At least 5% of the total development area shall be landscaped. the PAGE 13 - STANDARDS.DOCUMENT FOR SITE PLAN REVIEW The'following landscape elements shall be identified: a) landscape strip adjacent to a street -- shall be at least 5 feet in width b) parking lot landscaping -- at least 10% of the interior parking area shall be landscaped Planting material: Number of required trees shall be calculated in the following way: a) Frontage street landscaping: large trees -- 2 per 100 feet medium trees -- 3 per 100 feet small trees -- 4 per 100 feet b) Parking lot landscaping: I small tree -- for each 8 parking stalls I medium tree -- for each 15 parking stalls I large tree -- for each 20 parking stalls c) for any parcel larger than I ac at least 3 medium or large trees per I ac or 4 small trees per I ac shall be installed. Bufferin(~; Where the proposed industrial development abuts a residential zone, a 30 feet wide planting strip including a 7 foot wall shall be provided. Number of trees -- shall be determined using the formula for the frontage strip landscape. COMMERCIAL STRIP ZONES -- CG GENERAL COMMERCIAL CR COMMERCIAL RETAIL landscape plan for development in the CG and CR zones shall meet the following standards: Total amount of landscaped areas: At least 15% of the total development area shall be landscaped. The following landscape elements shall be identified: a) landscape strip adjacent to a street -- shall be at least 5 feet in width b) parking lot landscaping -- at least 10% of the interior parking area shall be landscaped Planting material: Number of required trees shall be determined in the following way: STANDARDS DOCUMENT FOR SITE PLAN REVIEW c. ~"- ' a) Frontage street landscaping: large trees -- :2 per 100 feet medium trees -- 3 per 100 feet small trees -- 4 per 100 feet b) Parking lot landscaping: I small tree -- for each 5 parking stalls I medium tree -- for each 10 parking stalls I large tree -- for each 14 parking stalls Buffering: When the proposed commercial development abuts a residential zone, a 10 feet wide planting strip including a 7 foot fence shall be provided. Number of trees shall be determined using the formula for the frontage strip landscape. C. COMMERCIAL OFFICE ZONE - CO INDUSTRIAL SALES ZONE -- IS b. landscape plan for development in the Commercial Office Zone and Industrial Sales Zone shall meet the following standards: 1. Total amount of landscaping: At least 15% of the total development area shall be landscaped. 2. The following landscape elements shall be identified: a) landscape strip adjacent to a street -- shall be at least 5 feet in width b) parking lot landscaping -- at least 20% of the interior parking area shall be landscaped 3. Planting material: Number of trees shall be determined in the following way: a) Frontage street landscaping: large trees -- 2 per 100 feet medium trees -- 3 per 100 feet small trees -- 4 per 100 feet PAGE'15 - STANDARDS DOCUMENT FOR SITE PLAN REVIEW ! b) Parking lot landscaping: I small tree -- for each 5 parking stalls I medium tree -- for each 8 parking stalls I large tree -- for each 14 parking stalls Buffering: Where the proposed commercial development ( CO ) or industrial development (IS) abuts a residential zone, a 10 feet wide planting strip including a 7 foot fence shall be provided. Number of trees -- shall be determined using the formula for the frontage strip landscape. D.MULTIFAMILY RESIDENTIAL ZONE -- RM landscape plan for development in the RM zone shall meet the following Total amount of landscaped areas: At least 20% of the total development area shall be landscaped. The following landscape elements shall be identified: a) landscape strip adjacent to a street -- shall be at leadt 5 feet in width b) interior landscaping -- shall be at least 18% of the total parcel area standards: Planting material: Number of required trees shall be determined in the following way: a) Frontage street landscaping: large trees -- 2 per 100 feet medium trees -- 3 per 100 feet small trees -- 4 per 100 feet b) Interior landscaping: At least 8 trees trees per I ac of the total development area ( exclusive of the number of the trees required for the frontage strip ) shall be installed and include the following number of trees in the parking areas: · I small tree -- for each 5 parking stalls I medium tree -- for each 10 parking stalls PAGE 16 - STANDARDS-DOCUMENT FOR SITE PLAN REVIEW I large tree -- for each 14 parking stalls Buffering: Where the proposed multifamily residential development abuts a) single family residential zone -- 15 foot planting strip and a 7 foot high fence is required b) commercial zone -- 10 foot planting strip and a 7 foot high fence is required c) industrial zone -- 15 foot planting strip and a 7 foot wall is required 'PAGE 17 - STANDARDS DOCUMENT FOR SITE PL/%N REVIEW MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Planning Commission Site Plan Approvals March 2, 1992 The following site plans were approved by the Planning Commission at their February 27, 1992 meeting: (1) Manufactured Home Display Lot 92-02 Located on the Southeast corner of Hwy 99E and Industrial Ave. (2) Migrant & Indian Coalition 92-05 Located at 1175 Mt. Hood Ave. (3) Les Schwab Tire Center - 1140 N. Pacific Hwy CITY OF 270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-5222 February 28, 1992 Daniel L. Carver SANTIAM HOMES 11373 Mill Creek Rd. Aumsville, OR 97325 RE: SITE PLAN REVIEW Cf 92-02 Dear Mr. Carver: At its meeting on February 27, 1992 the Woodburn Planning Commission approved your request to develop a manufactured homes display center located at the intersection of Industrial Ave. and Highway 99 E. The proposal is subject to the conditions established in the staff report. Please don't hesitate to call our office at 982-5246 if you have any questions. Sincerely, Barbara Sochacka City Planner STAFF REPORT SITE PLAN REVIEW # 92-02 SAMTIAM MOBILE HOME DISPLAY CENTER APPLICANT: PROPERTY LOCATION: ZONING: COMPREHENSIVE PLAN DESIGNATION: DANIEL CARVER INTERSECTION OF INDUSTRIAL AVENUE AND HWY 99E ( see attached map ) INDUSTRIAL SALES ( IS ) INDUSTRIAL APPLICANT'S REQUEST: "... SANTIAM HOMES TO DEVELOP AND OPEN A DISPLAY AND SALES CENTER FEATURING MANUFACTURED HOMES FOR RETAIL PURCHASE TO THE GENERAL PUBLIC..." 1.84 N:R£$ SUBJECT PROPERTY ~,67 ACRE~ 4,14 ACRIE~ P.T. $TA. 664'02 5 S. 3~~ 12' $O"W OATA · / °~' c... 102. 5' / / / / / 1 / / / CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5*222 February 28, 1992 Tana Thompson Migrant and Indian Coalition 1175 Mt. Hood Ave. Woodburn Or 97071 RE: SITE PLAN REVIEW # 92-05 Dear Mrs. Thompson: At its meeting on February 27, 1992 the Woodbum Planning Commission approved your request to build a covered play area at the play ground located at 1175 Mt. Hood Avenue. Please contact our Building Official to obtain all required building permits prior to any construction. Sincerely, Barbara Sochacka City Planner STAFF REPORT SITE PLAN REVIEW # 92-05 pLAYGROUND EXPANSION - MIGRANT AND INDIAN COALITION APPLICANT: TANA THOMPSON PROPERTY LOCATION: 1175 MT. HOOD AVE. ( see attached map ) ZONING: COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL OFFICE ( CO ) COMMERCIAL SUBJECT PROPERTY- \ ®® rtl 0 0 I It r~'l e®® CITY OF 270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-5222 February 28,1992 Les Schwab Tire Center 1140 N. Pacific Hwy Woodburn, OR 97071 Dear Bob: At their February 27, 1992 hearing the Planning Commission approved your parking lot expansion as shown on your site plan. As for your proposed landscaped plan the Commission approved your suggestions as outlined in your correspondence of 26 February 1992 with the added condition the planting of four medium sized trees be located in the approximate area as identified on the attached map. I have attached the types of medium size trees that can be planted. The height mst be 10 feet at grade When planted. if you have any questions do not hesitate to contact me at 982-5246. Respectfully, SG/bw A~achment MEMO TO: FROM: SUBJECT: DATE: Planning Commission Staff Les Schwab Tire Centers February 20, 1992 Les Schwab is expanding its parking lot to the north of the existing facility to accommodate 20 additional parking spaces. This expansion will result in the closure of their existing entrance on Highway 99E and moving that driveway approximately 60 feet to the north. The applicant has provided a'parking plan that meets city standards and as conveyed by Mr. Rob Gentner of Les Schwab Tire, the State Highway Division has given their approval regarding the access point and right-of-way improvement. The applicant has also identified a landscape area planted in tam junipers and watered by an automatic water sprinkler system. In discussions with City staff Mr. Gentner has stated the plant materials will be modified. He will submit an alternative plant materials plan prior to construction of the new parking area. lesschwb.sg HAR~CASTLE AVENUE MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Woodburn Planning Commission Subdivision 92-04 Smith Addition No. 4 March 2, 1992 At their public hearing on February 27, 1992 the Planning Commission approved with conditions Smith Addition No. 4. Hazel M. Smith is the applicant and Boatwright Engineering did the Subdivision design. The proposal call for the division of approximately 5.36 acres into a 17 lot subdivision with on-site stick built homes. The attached maps identify the location and lot configuration. If the Council so chooses you may call this proposal up for review otherwise the developer will proceed with his proposal. WOODBURN VICINITY MAP $CALF': 0 0 0 # I$1'_+ HAYES ST. :C2a, RFIELD ST. .® O~ i'll O~ m Z 0 0 0 il MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator for Information Public Works Program Manager ~-~ Hwy 99E Project March 3, 1992 Bid opening for the project has been set for May 28, 1992. This is the third slip of bid opening but this date appears to be firm. Funds are available and ODOT Region 2 officials have indicated that no further slippage should occur. The state is estimating that construction will begin approximately July 1, 1992. The state also indicated that they felt construction would run over two years time with the project being completed during the summer of 1993. There will be a considerable amount of utility relocation required by the City of Woodburn, Portland General Electric, U.S. West, and Northwest Natural Gas. Relocation work will start this month and continue through start of construction. There will also be sign relocations being accomplished before actual construction starts. RR:Ig 9<~EPROJ.AGM MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector Building Activity for FEBRUARY, 1992 March 2, 1992 New Residence Value Multi Family Residential Adds &Alts Industrial Commercial Value Signs, Fences, Driveways Accessory Structures Mobile Homes FEBRUARY 1990 No. Dollar Amt 0 $ 0 0 0 3 55,200 0 0 0 0 1 10 0 0 0 0 FEBRUARY 1991 FEBRUARY 1992 No. Dollar Amt No. Dollar Amt 4 $ 244,000 2 $ 218,000 0 0 0 0 11 66,200 6 64,000 0 0 0 0 3 57,000 2 63,360 3 2,200 7 61,000 0 0 0 0 3 108,000 2 83,000 TOTAL: 8 $ 264,210 25 $ 527,400 19 $ 406,360 July 1-June 30 Fiscal Year-to-Date $4.334.179 $12,327,500 $8.960.591 Robert Arzoian Building Official RS:lg BLDACT02.92 MEMO TO: FROM: SUBJECT: DATE: Planning Commission and City Council through City Administrator Code Enforcement Section i'h ~_ Monthly Report for February, 1992 March 3, 1992 This monthly report encompasses Code Enforcement activities from February 1 - 29, 1992. Code Enforcement responded to or self initiated 84 cases. There are 25 cases (previous months' violations) still under investigation which must be cleared by the court. ABATED/ CASES CLEARED CITATIONS 23 20 2 13 6 2 0 0 11 10 1 2 2 0 1 1 0 PUBLIC PROPERTY VIOLATION: These cases include storage of motor vehicles, boats, trailers, abandoned autos, etc. on public street or public property. Vehicles TOWED due to a violation on public streets/property. PRIVATE PROPERTY ABATE NUISANCES: These cases include articles on private property labelled as junk, old cars, car parts, miscellaneous debris wood, tires, any type of debris that lessens the aesthetics of the property. HEALTlt HAZARD: These cases involved solid waste products (garbage) and other refuse which creates a public health hazard and habitat for rats; also human defecation and open septic tank(s) related to housing problems. LAND USE VIOLATIONS: Involve zoning ordinance violations such as a single family unit being used as a multifamily unit, residential units operating as commercial businesses in a residential zone, traffic safety involving line of sight at intersections, and vehicle(s) being parked on landscaped areas. DANGEROUS BUILDING: Where building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deter/orated to become an attractive nuisance to children, vagrants, or migrants affecting public health, etc. INDUSTRIAL WASTE: Was disposed of through the City's storm drain system. REPT92.02 - 1 - ABATED/ CASES CLEARED 22 22 CITATIONS 3 1 1 0 Settlemier Legion Park Park 0 0 Community Center 0 ANIMAL CONTROL: These include but are not limited to dogs barking/running at large, vicious/menacing animals, follow up cases on animal control involving cruelty for Woodburn Police Dept. Dog licenses sold to public, dogs released to owners and payments of impound fees. Related duties involving livestock. CITY PARK VIOLATIONS: General rules and regulations affecting rules of conduct within Woodburn City Parks. City Parks security checks (drive through) CASES 0 CASES 3 CONTRACT CUT 0 CITATIONS 0 0 OBNOXIOUS VEGETATION: This includes weeds, tall grass, poison oak, poison ivy, blackberry bushes and other vegetation located on private properties from May 1 through September 30. ASSIST OTHER AGENCIES: Such agencies as the Woodburn Police Dept, Woodburn Fire District, Marion County Health Dept, Marion County Housing Authority, Department of Labor and Industries, Accident Prevention Division, and Woodburn Building Department. MISCELLANEOUS VIOLATIONS: Public indecency, no merchant's license, peddlers, etc. CARD # INCIDENTS: Involve Woodburn residents that are not violations but a Code Enforcement officer responds and assists. Example: Resident requests animal live trap for varmint under house. Ofcr picks up captured varmint & releases back into country. REPI92.02 - 2 -