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Minutes - 03/23/1992 -....,. COUNCIL MEETING MINUTES March 23, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 23, 1992. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Absent Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Community Development Director Goeckritz, Public Works Director Tiwari, Finance Director Gritta, Park Director Holly, Police Chief Wright, Library Director Sprauer, City Recorder Tennant. 0019 MINUTES. JENNINGS/FIGLEY.. .approve the Council minutes of March 9, 1992. The motion passed unanimously. 0044 APPOINTMENTS. Mayor Kyser recommended the appointment of Lee Ehrens to the Park Board to fill an unexpired term ending December 1992. JENNINGS/FIGLEy.... approve the appointment of Lee Ehrens to the Park Board as recommended. The motion passed unanimously. Mayor Kyser also recommended the appointment of Joanne Bjelland to the Planning Commission with her term expiring December 1992. JENNINGS/FIGLEy.... approve the appointment of Joanne Bjelland to the Park Board. The motion passed unanimously. RAILWAY MUSEUM COMMITTEE. Mayor Kyser stated that a group of citizens is interested in pursuing a proposal to bring the Railway Museum to the downtown area. He has advised the group that no budgetary funds are available at this time and no commitment for Page 1 - Council Meeting Minutes, March 23, 1992 [ ~ -,_..-... COUNCIL MEETING MINUTES March 23, 1992 TAPE READING funds shall be made by the Committee without the approval of the City Administrator and Finance Director. The Committee must report back to the Council by June 15th at which time a decision will be made to either continue or dismiss the Committee. He recommended Council approval of the following appointments: Nancy Kirksey, Bill Roberts, Greg Lundeen, Orrin Ostrom, Arlene Monnier, Don Hagenauer, and Dick Jennings. JENNINGS/FIGLEy.... approve the appointments to the Railway Museum Committee as recommended by the Mayor. The motion passed unanimously. 0103 PRESENTATIONS - CERTIFICATES OF APPRECIATION RE: ASSISTANCE TO POLICE DEPARTMENT. Police Chief Wright presented Eric Rund with a certificate of appreciation for his assistance to the department in and Officer Jose Rodriguez on January 20, 1992. Chief Wright also presented Rudy Sonnen with a certificate of appreciation for his assistance in apprehending a suspect on March 3, 1992. Mayor Kyser expressed his gratitude to the individuals for their involvement and concern for the safety of citizens within our community. 0198 PROCLAMATION - NATIONAL LIBRARY WEEK. Mayor Kyser proclaimed April 5 -11, 1992 as Woodburn Library Week in conjunction with library activities being sponsored nationwide. 0216 WOODBURN COMEBACK CAMPAIGN COMMITTEE REPORT. Councilor Figley advised the Council that March 28 and 29, 1992 has been designated as Clean-up Weekend. United Disposal Service will provide dumpsters at 5 locations in Woodburn for disposal of yard debris. The Committee is urging local residents to clean-up their property by mowing lawns, trimming shrubbery, trash collection, and repainting of graffiti. 0247 LETTER FROM HUD (DEPT. OF HOUSING & URBAN DEVELOPMENT) RE: SALE OF GRACE VILLAGE PROPERTY. Administrator Childs read a letter from HUD, dated March 5, 1992, in response to the Council's original directive to get a definitive answer from HUD as to whether or not the City could sell the Grace Village property at this time. Since HUD's letter did not specifically state that the property could be sold, Administrator Childs read another letter he had sent to HUD, dated March 17, 1992, to clarify specific language and concerns. The letters were read into the record as an informational item only. Page 2 - Council Meeting Minutes, March 23, 1992 ",. ---. ,- COUNCIL MEETING MINUTES March 23, 1992 TAPE READI NG 0375 Michelle Avila, representing the Woodburn Organization for Responsible Child Care, stated that their group is organizing a Childrens' Activity Fair to be held on April 11, 1992, at the Community Center. As part of the program, the Fire Department is bringing in a Fire Safety house to allow children to experience a simulated house fire. This activity would require the closure of Third Street between Grant & Hayes Street, from 10:00 a.m. until 2:30 p.m.. JENNINGS/SIFUENTEZ... request to close Third Street between Grant & Hayes St. on April 11, 1992 from 10:00 am to 2:30 pm be approved. The motion passed unanimously. 0421 SEVEN OAKS SUBDIVISION. The staff requested continuance of this issue until the next regular meeting to provide adequate time to prepare findings of fact corresponding to the staff report and addressing conditions specified in the Council motion. JENNINGS/FIGLEy.... grant the staff's request to continue this issue until April 13th to prepare the findings. The motion passed unanimously. 0435 RETIREMENT PLAN UPGRADES - AFSCME AND NON-UNION EMPLOYEES. Administrator Childs briefly reviewed the staff memo regarding the proposed changes to the present retirement plan. The employees have agreed to the following upgrades which is currently being funded through a contractual agreement with AFSCME and Resolution No.1 063: (1) early retirement at age 62 or age 55 with 30 years employment; (2) benefit formula compensation based on gross earnings; (3) retiree medical supplement of $60 per month at age 62; and (4) Senate Bill 656 benefit adjustment. JENNINGS/FIGLEY... approve the plan upgrades as recommended. The motion passed unanimously. 0545 AMERICANS WITH DISABILITIES ACT OF 1990 - STATUS REPORT. The Council received a staff memo summarizing the requirements of the Americans with Disabilities Act. As part of the requirements, the Council must appoint an ADA Coordinator and adopt a grievance procedure. JENNINGS/FIGLEy.... appoint City Administrator Childs as the City's ADA Coordinator and adopt the grievance procedure attached to the staff memo. The motion passed unanimously. 0627 OREGON LIQUOR LICENSE APPLICATION - CHANGE OF OWNERSHIP (SALVADOR'S BAKERY)' An application has been submitted by Salvador and Teresa Larios for a package store liquor license at 405 N. First St. (formerly Homeplate Market). Chief Wright recommended approval of the license with a compliance plan. Page 3 - Council Meeting Minutes, March 23, 1992 I "!If' .-" COUNCIL MEETING MINUTES March 23, 1992 TAPE READING JENNINGS/FIGLEY... approve the transfer of ownership application submitted by Salvador's Bakery with the compliance plan. The motion passed unanimously. 0647 COUNCIL BILL 1382 - RESOLUTION DESIGNATING FORFEITURE COUNSEL AND AUTHORIZING AGREEMENT. Attorney Shields stated that he had a conflict of interest on this issue since it would appoint him as forfeiture counsel with compensation for services rendered. Council Bill 1382 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1382 duly passed. 0707 REQUEST FOR TEMPORARY STREET CLOSURE AND USE OF SOUND AMPLIFICATION EQUIPMENT - CINCO de MAYO ACTIVITIES. The Northwest Treeplanters and Farmworkers United (PCUN) requested a permit to temporarily close "B" Street between Young and Broadway on Sunday, May 3, 1992, and to use sound amplification equipment during the same time period as part of their Cinco de Mayo celebration. JENNINGS/SIFUENTEZ... accept staff recommendation to temporarily close "B" Street between the hours of 12:00 noon and 6:00 p.m. for music and dancing and allow the use of sound amplification equipment. The motion passed unanimously. 0715 CLAIMS FOR THE MONTH OF FEBRUARY 1992. SIFUENTEZ/STEEN... approve voucher checks #13500 - 13878 issued during the month of February 1992. The motion passed unanimously. 0740 STAFF REPORTS. The Council received the following staff reports: 1) 1-5 pump station status report 2) Police Department annual report 3) Library book detection system. 0753 EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session to discuss labor negotiations under the authority of ORS 192.660(1 )(d). The motion passed unanimously. The meeting adjourned to executive session at 7:26 p.m. and reconvened at 7:48 p.m.. Page 4 - Council Meeting Minutes, March 23, 1992 IIf .-. COUNCIL MEETING MINUTES March 23, 1992 TAPE READI NG 0772 Councilor Sifuentez questioned Library Director Sprauer as to whether or not special programs would be offered for students during Spring break. Director Sprauer stated that several activities are planned during both spring vacation and National Library week. 0800 ADJOURNMENT. The meeting adjourned at 7:49 p.m.. APPROVED ~{!f/!di:5r~~ ATTEST ~~i 7~ Mary Te nant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, March 23, 1992 I ill'