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Agenda - 01/27/1992= AGENDA WOODBURN Cl'rY COUNCIL JANUARY 27, 1992 - 7:00 A. PM CALL TO ORDER AND FLAG SALUTF ROLL CALL .MINUTES A. Council minutes of January 13, 1992. .3A B. Park Board minutes of January 14, 1992. .3B APPOINTMENTS AND ANNOUNCEMENT~ Appointments A. Recreation & Park Board Position III, reappointment of Sue Fofana-Dura, Position IV, reappointment of Jack Mitchoff, Position V, reappointment of Lynda Hamilton. All terms expire December 31, 1994. 4A Announcements A. Cable Television Advisory Committee Public Workshop, Monday, February 3, 1992, 7:00 P.M., City Hall. B. Proclamation: Catholic Schools Week, Jan.26 - 30, 1992. .4B COMMI'I'rEE REPORTR A. Chamber of Commerce B.' Woodburn Comeback Campaign COMMUNICATIONS A. Written - None BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS :~ X~ A. A special public hearing for citizens and representatives of other units of local government to communicate the effect of the proposed increase in current tax levy authority on other units of local government. Page I - Woodburn City Council Agenda - January 27, 1992. 11. 12. 13. 14. 15. TABLED BUSINESS GENERAL BUSINESS A. Council Bill No. 1365 - Ordinance relating to the subdivision and partitioning of land in the city of Woodburn (Subdivision Ordinance) 10A B. Council Bill No. 1366 - Resolution approving the Paratransit Plan. 10B C. Council Bill No. 1367 - Resolution authorizing beautification lease with Southern Pacific Railroad. 10C D. DEQ loan application. (Wastewater Treatment Plant) 10D E. Contract award for local limits calculation. (Wastewater Treatment Plant) 10E F. Acceptance of waterline easements: 1) along north right-of-way of Hardcastle Avenue. 10F.1 2) property of E. and D. Doman running easterly from _ Progress Way. 10F.2 G. Request for connection to city sewer system due to health hazard. 10G APPROVAL OF CLAIMS A. Check nos 12548 - 13256 for the month of December 1991. PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS STAFF REPORTS 11A Specialty Polymers permit violations. Ward map distribution. 15A 16. MAYOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 - Woodburn City Council Agenda, January 27, 1992 TAPE READING COUNCIL MEETING MINUTES January 13, 1992 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 13, 1992. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0017 ROLL CALL. Mayor Kyser Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Councilor Steen Present Staff Present: City Administrator Childs, City Attorney Shields, Finance Director Gritta, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Recreation & Park Director Holly, Library Director Sprauer, Public Works Program Director Rohman. 0023 MINUTES. JENNINGS/FIGLEY...approve the Council minutes of December 9, 1991; accept the Planning Commission minutes of December 12, 1991 and Library Board minutes of December 11, 1991. OO33 APPOINTMENTS. JENNINGS/SIFUENTEZ...approve the appointment by the Mayor of Nancy Bowman to the Library Board with he~ term expiring in December 1995. The motion passed unanimously. JENNINGS/FIGLEY...approve the appointment by the Mayor of Maxine Henkes to a term on the Planning Commission expiring in December 1994. The motion passed unanimously. JENNINGS/FIGLEY...approve the reappointment of Paul Johnson to a full term on the Planning Commission expiring in December 1995. The motion passed unanimously. Page I - Council Meeting Minutes, January 13, 1992 0073 0098 0148 0210 0262 0316 Mayor Kyser announced and accepted the resignation of Mr. Harlan Scott from the Planning Commission. PRESENTATION. Mayor Kyser presented Joan Flomer with a certificate of appreciation for her many years of unselfish service to the community in serving on the Library Board. COMMITTEE REPORTS - W00DBURN CHAMBER OF COMMERCE. Dan Glennon, representing the Woodburn Area Chamber of Commerce extended an invitation to the Council to attend the forum luncheon on January 15 at the Elks Lodge. He also reported that the Chamber is reorganizing Farmfest and that the project will have a different format in upcoming years. COMMUNICATIONS City Administrator read a letter from the Wal-Mart Stores public relations director advising the city of their intent to build a store in the community. City Attorney Shields read a letter from the U.S. Department of Housing received January 13, 1992 notifying the city of administrative closure of HUD Case No. 10- 91-0146-1 relating to the Grace Village property. Chief of Police Wright presented the Mayor with an engraved plaque expressing the appreciation of the city department managers for his service as interim city administrator while the position was vacant. PUBLIC HEARINGS. A. Subdivision Ordinance Amendments - Mayor Kyser declared the public hearing open at 7:11 p.m. Community Development Director Goeckritz explained that the revisions will bring the city ordinance into compliance with state statute. No one in the audience spoke either for or against the ordinance amendments. The Mayor closed the public hearing at 7:15 p.m. JENNINGS/FIGLEY...approve the recommended amendments to the Subdivision Ordinance. The motion passed unanimously. B. Vacation of storm drain ~nd sanitary sewer easements - K-Mart. Mayor Kyser opened the public hearing at 7:16 p.m. Public Works Director Tiwari reviewed the easements, a 20-foot wide storm drain easement and a 17-foot wide sanitary sewer easement that are currently on file. He explained that the easements are no longer necessary as in their present locations serve no public interest. No one spoke either for or against the easement vacations. The Mayor closed the public hearing at 7:17 p.m. Page 2 - Council Meeting Minutes, January 13, 1992 0505 COUNCIL BILL 1357 - ORDINANCE VACATING AN EXISTING 20-FOOT WIDI- STORM DRAIN EASEMENT AND A 17-FOOT WIDE SANITARY SEWER EASEMENT. Councilor Hagenauer introduced Council Bill 1357. The bill was read by title only since there were no objections from the Council. JENNINGS/FIGLEY...amend the ordinance to add "and declaring an emergency." On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1357 duly passed. 0580 COUNCIL BILL 1358 - ORDINANCE AMENDING ORDINANCE 1790 (THE SEWAGI' DISCHARGE ORDINANCE) AND DECLARING AN EMERGENCY Councilor Hagenauer introduced Council Bill 1358 which was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1358 duly passed with an emergency clause. 0610 COUNCIL BILL 1359 - ORDINANCE RELATING TQ REAPPORTIONMENT OF WARD BOUNDARIES, REPEALING ORDINANCE 1~34 AND DECLARING AN EMERGENCY. Councilor Hagenauer introduced Council Bill 1359 which was read by title only since there were no objections from the Council. On roll call for final passage, the bill was passed unanimously. Mayor Kyser declared Council Bill 1359 duly passed with an emergency clause. COUNCIL BILL 1360 - RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT W/TH THE STATE OF OREGON FOR THE WIDENING OF HIGHWAY 99E. Councilor Hagenauer introduced Council Bill 1360. The bill was read by title only since there were no objections from the Council. Public Works Director Tiwari explained that this was a standard agreement with the State and that 963,000 would be paid by the city towards installation costs of sidewalks and curbs which currently do not exist. He stated that the assessment process would be initiated by the City to recover the 963,000 cost from property owners who benefit from the installation of the curbs and sidewalks in front of their property.. On roll call for final passage, the bill was unanimously passed. Mayor Kyser declared Council Bill 1360 duly passed. 0733 COUNCIL BILL NO. 1361 -RESOLUTION ESTABLISHING SYSTEMS DEVELOPMEN¥ CHARGE POLICIES TO IMPLEMENT AND CLARIFY THE REQUIREMENTS Oi- ORDINANCE 2070. Councilor Hagenauer introduced Council Bill 1361 which was read by title only as there were no objections from the Council. Public Works Director Tiwari reviewed the resolution, pointing out that most of the policies already exist, but this action clarifies the policies to be followed in implementing the ordinance. On roll call vote for final passage, the bill was unanimously passed. Mayor Kyser declared Council Bill 1361 duly passed. Page 3 - Council Meeting Minutes, January 13, 1992 0842 0953 1089 COUNCIL BILL NO. 1362 - RESOLUTION AUTHORIZING EXECUTION OF AH AGREEMENT WITH U.S. WEST COMMUNICATIONS SERVICES, INC. Councilor Hagenauer introduced Council Bill 1362. The bill was read by title only since there were no objections from the Council. City Attorney Shields recommended the bill be amended to add a "whereas clause" to document that U.S. West Communications is the sole source of the equipment contracted for. JENNINGS/FIGLEY...that a whereas clause be placed between the 2nd and 3rd clauses specifying that U.S. West Communications Services, Inc. is the sole provider of services; and in the 4th whereas clause, the word "West" needs to be added after U.S. so that it reads U.S. West Communications Services, Inc. On roll call vote for final passage, Council Bill 1362 was passed unanimously. Mayor Kyser declared Council Bill 1362 duly adopted. COUNCIL BILL NO. 1363 - RESOLUTION AUTHORIZING THE EXCHANGE OF REAl PROPE~¥¥ LOCA¥~D NEAR 315 "A" COURT. Councilor Hagenauer introduced Council Bill No. 1363 which was read by title only since there were no objections. Public Works Director Tiwari reviewed the proposed property exchange and specified that the property owned by the city is not being used and is not needed for public use. He stated that, in his opinion, acquiring the ten foot for road dedication was more valuable to the city for future widening of street. On roll call vote for final passage the bill passed unanimously. Mayor Kyser declared Council Bill 1363 duly passed. COUNCIL BILL NO. 1364 - RESOLUTION AUTHORIZING EXECUTION OF AFl AGREEMENT FOR S0rIWARE SUPPORT WITH EDEN SYSTEMS_ Councilor Hagenauer introduced the bill. Council Bill 1364 was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill 1364 was unanimously passed. Mayor Kyser declared Council Bill 1364 duly passed. 1127 .1147 1160 BID AWARD. JENNINGS/FIGLEY...that AG West Supply be awarded the bid for purchase of a utility tractor in the amount of $18,892.00. The motion passed unanimously. LIQUOR LICENSE APPROVAl. JENNINGS/FIGLEY...approve the recommendation of Chief of Police Wri0ht for approval of a package store liquor license for Shop 'N Kart. The motion passed unanimously. APPROVAL OF CLAIMS. SlFUENTEZ/GALVIN...approve voucher checks 12379 - 12547 for the month of December 1991. The motion passed unanimously. Page 4 - Council Meeting Minutes, January 13, 1992 1190 REPORT ON WATER TESTING PROGRAM. Randy Rohman, Public Works Program Director outlined the program which will consist of sampling residential taps and testing for lead and copper content and is part of the Safe Drinking Water Act of 1986. They will be targeting the highest risk homes, those using lead solder installed after 1982 until 1984 when lead solder was banned. He stated that they do not anticipate problems with the testing process and will be gathering approximately 60 samples. 1375 STATUS REPORT ON EMANUEL HOSPITAL LAWSUIT. City Attorney Shields reported that the Oregon Court of Appeals ruled that the city is not liable for the medical expenses in this case. He also pointed out it is likely that the ruling will be appealed to the Oregon Supreme Court. .!471 1796 Councilor Figley questioned the Public Works Director as to whether or not unpaved roads are maintained during the winter months, specifically citing W. Lincoln Street, and what process the City and/or property owners follow to initiate the procedure for improvement of an unpaved street. Director Tiwari stated that property owners along a portion of W. Lincoln Street did not want to participate in the street improvement project which took place at the time the United Methodist Church was built. The Council was also informed that maintenance of unpaved streets are generally done during the summer months. Councilor Jennings suggested that former police officer Larry McKnight be recognized for his contributions in working with Cadet and DARE programs. Chief Wright stated that Officer Jim Seeley will replace Mr. McKnight in overseeing the programs within the community. 1859 Councilor Steen questioned the logic behind the designation of the 20 minute parking spaces in the downtown area. Chief Wright stated that the Downtown Association designated 6 parking spaces with a 20 minute time limit. 1916 Mayor Kyser advised the Council that the Police Department has a video tape regarding gaming and off-track betting and suggested that Councilors take the time to review the tape. 1994 ADJOURNMENT. The meeting adjourned at 8:05 p.m.. APPROVED Fred W. Kyser, Mayor ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, January 13, 1992 u CALL TO ORDER The meeting was called to order at 5:18pm by Chairman Andy Yanez. ROLL CALL Members Present: Andy Yanez, David Ott, Lynda Hamilton, Larry Watson, Barbara Rappleyea, Jack Mitchoff. Members Absent: Sue Fofana-Dura (excused) Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; John Pitt, Parks Superintendent. ADOPTION OF AGENDA The Agenda was presented for additions or deletions. MOTION: J. Mitchoff: Adopt Agenda as presented. L. Watson: Seconded the Motion Motion passed unanimously. PARK BOARD APPOINTMENTS Director Holly reminded the Park Board that the terms of Jack Mitchoff, SueFofana-Dura and Lynda Hamilton were up. All three Board Members confirmed that they would like to be reappointed. Director will send a memo to the Mayor and Council requesting their reappointments at the next Council meeting. CHANGE OF BOARD MEETING DAY AND TIME Director Holly told the Board that in an attempt to have a full quorum at meetings he was suggesting that the Board Meeting dates and times be changed to allow for better attendance at meetings. The consensus of the Board was that the time of 5:15pm was' best. Also, the second and fourth Mondays of the month was the best for the Board as a whole. This new schedule will be tried for several months and if is suitable for the majority will be the meeting schedule. BUDGET DISCUSSION Director Holly reported that Tuesday, January 21 st the Recreation and Parks Budget Hearing was up for discussion at the Budget Hearings. He will present the Recreation and Parks Department Budget and told the Board that any interested Board member was welcome to come and take part or observe. Budget documents prepared by City Administrator were reviewed. This bare bones budget was cause for concern among Board Members. Also, a question was raised as to whether other Departments in the City would be asked to maintain status quo as well. They felt last year Parks took the majority of cuts in the City, losing key personnel and major operating soumes. Director Holly indicated there may be additional cuts throughout the City. The Board felt the Department could not function with any further cuts. Director said he had been told that all Departments were going to be told to cut back. The amounts remain to be seen after the Budget Hearings have completed. Se CENTENNIAL PARK PLANNING COMMITTEE UPDATE Centennial Park Master Plan as prepared by Architect, Randal Saunders was presented to the Board for their review. The Centennial Planning Committee is going great with lots of enthusiasm and support. Several organizations have already expressed their support and the Committee will be meeting with other civic organizations in the near future. The Board was impressed with the Master Plan and asked that the school be contacted and solicited for their support. Director will contact Pete McCallum and set up a meeting with him to discuss this. The next meeting of the committee is Thursday, January 23rd at 7:00-pm in the Community Center. DIVISION REPORT Maintenance Report -John Pitt, Superintendent Superintendent Pitt reported that vandalism was very high. This is the first year in 15 that vandalism has been such a problem in the winter months. Also, Pitt informed the Board that there were quite a number of incidents of homeless trying to live in the parks. Gangs are still very active vandalizing both buildings and property. With the shortage of manpower it takes entire maintenance staff, including himself to keep even with it. This is proving to be a problem as winter is when crew does the major repair and mainte nance of vehicles and buildings they are not able to get completed during the busy summer months, they will however, do the best they can with what they have and with the time they have. Leisure Report - Director Holly Director told the Board that the Youth Basketball program was underway with a record number of youth participating. Brian Sjothun coordinator of the program saidapproximately 500 K through 6th graders from Woodburn and North Marion have registered for this program. This is a record high participation. A teen dance is scheduled for February 24th. This is another popular program. Director also reported that Recreation Coordinator Terry Williams was recuperating from minor knee surgery from an on the job injury. He had orthoscopic surgery on Friday, January 10th. DIRECTOR'S REPORT Park Closure Due to problems in the parks Director has been in contact with the City Attorney seeking information on the legality of closing the parks early during the Winter months. This action will assist the Park Crew in keeping better control and also should keep down drug sales and activity. The Parks would be closed from dust to dawn, between the months of October through March. MOTION: D. OTT: Moved to recommend to the City Attorney that between the Motion passed unanimously. Southern Pacific Riqht-of-Way months of October and March all City parks be closed between dusk through dawn. This would not include scheduled activities. Seconded the Motion Director reported that over one year ago he had been asked to plant trees between Front Street and the railroad tracks. Prior to complying to this request he had written SP and requested permission to do this. He received the OK in writing and had the Maintenance Division proceed with the planting. Now, a year later the City has heard from SP stating they had not given permission to do this. When proven wrong by sending a copy of the letter to them they then stated we would be charged $250 per year to have the trees there. Right now nothing is being done except for telephone calls and paper work, however the Director will keep the Board informed 10. BUSINESS FROM THE BOARD Jack Mitchoff asked if the Department was interested in doing the Ditch Open Golf Tournament this year. He said there was a lot of positive comments and thinks it would be a good idea. The Director said there should be no problem in helping with this event. Barbara Ranoleyea said she had spent all day Saturday at the Basketball Program and was very impressed with the way Brian was running the program. She said everything went like clockwork and people seemed to be pleased with the way it was being run. She anticipating spending a lot of Saturdays at this event. J,~ said she was very excited about the Centennial Project and hopes the Master Plan drawing will be used as a selling tool in the future to help promote and pay for this long awaited for project. Larry_ WatsQn said that since he and his wife had moved to Stonehedge Apts he has noticed a great deal of activity in N. Front Street Park. He would like to see consideration given to develop it a little more. Larry also thanked Lynda, Jack and Sue for agreeing to be considered for another term as Park Board Member, saying he felt that continued continuity on the Board makes for a better, more informed group. Larry is also going to check into MacLaren School doing a mock up of the Centennial Master Plan. This would help when showing the citizens of Woodburn what Parks is trying to accomplish in Centennial Park. David Off asked John Pitt about signs for the Parks. He would like to see each park have a sign so it could be readily identified. John said they were just completing some of the signs and would hopefully have the rest complete before summer next year. Andy informed the Board that this was his last meeting. Effective immediately he was resigning from the Park Board. He said he was with regret, however necessary at this time. He thanked the Board for all their work and support over the last several years. Said he was excited about the possibilities in Centennial and regretted not being around when they came to be. Director Holly expressed his regret on behalf of himself and the Board over Andy's resignation, thanked him for all his time and effort spent on behalf of the Department telling him that he would be sorely missed, however understood and wished him well. 11. ADJOURNMENT The meeting adjourned at 6:55pm. Next Regular Meeting date: February 10th at 5:15pm. Budget Hearing on Parks and Recreation Departmental Budget- Tuesday, January 21st at 7:00pm in the Council Chambers. Ne/in Holly, DZreclz)r John Pitt, Parks Superir~endent Brian s jo .tt~un & Terry k~r~liams, R .e~eal~on .Co<xdi. Oators 491 NoKth 3rd St~-~et ~T/oodburn, OR 97071 {503)982-5264 MEMORANDUM TO: _Mayor and City Council FROM.(~ Nevin Holly, Director Recreation and Parks SUBJECT: Recreation and Park Board Appointments DATE: January 15, 1992 The Recreation and Park Board terms have expired for Position III (Sue Fofana-Dura); Position IV (Jack Mitchoff); and Position V (Lynda Hamilton)~ All three Board members have indicated they are interested in being reappointed. The Woodburn Recreation and Parks Board and staff recommend reappointment of Sue Fofana-Dura, Jack Mitchoff, and Lynda Hamilton to three years, terms expiring December 31, 1994. Thank you on behalf of the Park Board and staff. NH:swp CC: Chris Childs, City Administrator Ir T CITY OF '270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-5222 PROCLAMATION CATHOLIC SCHOOLS WEEK JANUARY 26 - JANUARY 30 , 1992 WHEREAS, every year the Catholic schools throughout the United States celebrate their very important contribution to the educational endeavors of our nation; and WHEREAS, there is one Catholic elementary school in the Woodburn area, financed entirely without taxpayers' money, but through tuition and fund raising by the parents of the school children, and WHEREAS, the administrators and teachers in the Catholic schools are dedicated to the children and to the belief in educating the whole person, body and soul, and in teaching children to live by a moral code and a value system; and WHEREAS, the Catholic school in the Woodburn area give thousands of hours of community service by collecting and distributing food baskets at holidays, and providing support and companionship to the elderly in our nursing homes; NOW, THEREFORE, I, Fred W. Kyser, Mayor of the City of Woodburn do hereby proclaim the week of January 26 to January 30, 1992 to be CATHOLIC SCHOOLS WEEK - "DISCOVER CATHOLIC SCHOOL" in the City of Woodburn and ask our citizens to recognize and aPpreciate the many contributions the Catholic schools make in our community. IN WITNESS WHEREOF, I have hereunto set may hand and caused the seal of the City of Woodburn to be affixed this 22nd day of January, 1992. City of Woodburn January 24, 1992 To: Mayor Kyser and City Council members From: Kathryn Figley, Chairperson, Woodburn Budget Committee Tax Levy Recommendation for Public Hearing The Woodburn Budget Committee presents for your consideration at this hearing a proposed total tax levy of $2,569,358 for Fiscal Year 1992-93. This represents a 6% increase over the city's combined F.Y. 1991-92 total levy of $2,423.922. It also maintains the city's relative share of the $10 per $1,000 TCV, for non-school taxing entities, within the limitation established by Ballot Measure 5 (see attached graphic). At the present time, the Budget Committee does not recommend a specific allocation of this amount between the three property tax revenue sources (general levy/tax base, library continuing levy, park & recreation continuing levy); only that the total of the three will not exceed $2,569,358. However, it is the concensus of the Budget Committee that the portion of this total eventually allocated toward general operations be presented to the voters, as required by state law, at the May 1992 Primary Election as a revised tax base. DISTRIBUTION OF $10/$1,000 TO NON-SCHOOL TAXING ENTITLES: CURRENT YEAR (1991-92) City Total Levy = $2,423,922 FIRE DISTRICT (18.4% MARION COUNTY ) (52.4%1 CITY OF WOODBURN NEXT YEAR (1992-93) City Total Levy = $2,569,358 (Based on premise that Marion County and Woodburn Fire District both levy their existing tax base plus 6%') FIRE DISTRICT (18.3% (52.5%) CITY OF WOODBURN MARION COUNTY 29.2%) COUNCIL BILL NO. 1365 ORDINANCE NO. AN ORDINANCE RELATING TO THE SUBDIVISION AND PARTITIONING OF LAND IN THE CITY OF WOODBURN; REPEALING ORDINANCE 2051; AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Short Title: This ordinance may be cited as the "Subdivision Ordinance of the City of Woodburn, Oregon." Section 2. Applicability: The provisions of this ordinance shall apply to all lands within the City of Woodburn or hereinafter annexed to the City. Section 3. Definitions: (A) Commission: Wherever the tern "Commission" appears, it shall be construed to mean the Planning Commission of the City of Woodburn. (B) Council: Wherever the term "Council" appears, it shall be construed to' mean the City Council of the City of Woodburn. Section 4. Intent and Purpose: This ordinance is enacted to establish requirements for the subdividing or partitioning of land within the jurisdiction of the City of Woodburn, Oregon. The provisions of this ordinance shall be held only to the minimum requirements adopted for the public health, safety and general welfare of the people of Woodburn, Oregon. To protect the people, among other purposes, such provisions are intended to provide for a permanently wholesome community environment, adequate municipal services and safe streets with the aim of accomplishing: (A) The creation of satisfactory and harmonious living conditions; (B) Acceptable population density as indicated in the Woodburn Comprehensive Plan; (C) The protection and conservation of open space and proper use of land; (D) The extension of public services without excessive expenditures; (E) The simplification and increased accuracy of land description and ownership; and (F) The stabilization of property values in the subdivision and surrounding areas. In the event the Commission or Council determines that the mere meeting of the minimum requirements are not sufficient to achieve the goals listed above, further standards and changes in the proposed subdivision may be required of the developer. COUNCIL BILL NO. ORDINANCE NO. SUBORD.BS/bw 1 Section 5. Planning Commission Approval Required (A) As authorized by ORS Chapter 92 and ORS Chapter 227 all subdivision and partition plats and all streets inside the City and within the City's area of jurisdiction shall be approved by the Commission only in accordance with those statutes, Woodburn ordinances, and such standards and procedures approved by said Commission. A person desiring to subdivide or partition land shall submit tentative plans and final documents for approval as provided in this ordinance, State law and the standards and procedures set out by the Commission. (B) A public hearing shall be held on all subdivision tentative plans, and partitions involving creation of a road. The hearing shall be conducted and notice posted in accordance with Chapter 7 of the Woodburn Zoning Ordinance. The notification area for a subdivision shall be 250 feet and the notification area for a partition shall be 100 feet. Section 6. Decision of the Commission. The Commission shall render its decision on a tentative subdivision or partition involving creation of a road and provide. notice of the decision and conditions of approval to the petitioner and the City shall mail a notice of any decision to any person who, in writing, requested such notification before the decision was rendered. The Council may call up any action of the Commission for review. Such action of the Council shall be taken within 30 days of the notice of the decision of the Commission. All further proceedings shall be deferred until a decision is rendered by the Council. Section 7. Review by the Council. If the Council elects to review a preliminary subdivision or partition plan, it shall do so as described in Section 6 of this ordinance, ff the Council chooses not to review a subdivision or partition plan as described in Section 6, then the Commission's president may sign the final plat (hardboard) within 30 days from the date of preliminary approval by the Commission or 10 days after the City Council chooses not to review the subdivision, whichever occurs first. Section 8. Appeal to the Council. An appeal of a decision of the Commission on a tentative plan may be taken to the Council by anyone aggrieved by such decision within 10 days from the date of the mailing of the notice of the Commission's decision. The appeal shall state the grounds relied on for the appeal. Section 9. Subdivision Standards. To implement the requirements of this ordinance, the Council adopts the subdivision standards document, which is attached hereto and, by this reference incorporated herein. COUNCIL BILL NO. ORDINANCE NO. SUBORD.BS/bw 2 Section 10. Repeal. Ordinance 2051 is hereby repealed. Section 11. Emergency Clause. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approved by the Mayor. Approved as to form:~'~,~ ~ City Attorney / Date APPROVED: Fred W. Kyser, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'n'EST: Mary Tennant, City Recorder City of Woodburn, Oregon COUNCIL BILL NO. ORDINANCE NO. susorm.sS/~w INDEX SECTION TITLE PAGE CHAPTER I DEFINITIONS Definitions CHAPTER II REVIEW PROCESS Planning Commission Approval Decision of The Commission Review by Council Appeal to Council 4 4 4 5 6 7 8 9 10 11 CHAPTER III PROCEDURES Requisites for Approval of Tentative Subdivision, Partition, Plat or Replat Procedures for Subdivisions Procedures for Partitions Procedure for Property Line Adjustments Action on Final Plats Time Limits for Final Subdivision and Partition Plat Approvals 6 8 8 9 10 10 12 14 15 16 17 18 CHAPTER IV DESIGN Street Standards Blocks and Lots Easements Underground Utilities Improvements Improvement Requirements Monuments 11 14 14 15 15 16 19 20 CHAPTER V ADDITIONAL STANDARDS Parkland Dedication Variances to Regulations 17 17 subdivrv.bs/bw 104 WOODBURN PLANNING COMMISSION SUBDIVISION STAND/~RDS INTENT AND PURPOSE: The purpose of these standards is to establish requirements for the subdividing or partitioning land consistent with the ordinances and policies of the City of Woodburn and the Oregon Revised Statutes regarding land development. The intent of these standards is to provide a consistent guideline for the development of lands within the City in order to protect the public health, safety, peace and general welfare of the citizens, and further provide for a permanently wholesome community environment, adequate municipal service, pleasant surroundings and safe streets. subdivrv, bs/bw SECTION 1. ae Be Ce De E® Fe CHAPTER I DEFINITIONS DEFINITIONS: For the purpose of this ordinance, words used in the present tense include the future, the singular includes the plural and the term "this ordinance" shall be deemed to include all amendments made hereto. BLOCK: An area or tract of land bounded by one or more streets in a subdivision. BUILDING LINES: The lines indicated on the subdivision plat, or otherwise described in the Woodburn Zoning Ordinance for each zone, limiting the area upon which structures may be erected. COMMISSION: The term "Commission" shall mean the Woodburn Planning Commission. CURBLINE: The line indicating the edge of the vehicular roadway within the overall right-of- way. EASEMENT: The grant of a right of use across or through a block, lot or tract of land. LOT: A unit of land that is created by a sub- division of land: (See Diagram 1) (1) Corner Lot: A lot or portion of a lot situated at the intersection of two or more streets. (2) Through Lot: A lot having frontage on two parallel or approximately parallel streets. (3) Flag Lot: A lot having a narrow street frontage with a larger developable portion of land set back from the street frontage. PEDESTRIAN WAY: A right of way through a block to facilitate pedestrian access to adjacent streets and properties. PARTITION LAND. Creation of two or three parcels in one calendar year. PROPERTY LINE ADJUSTMENT. Relocation of a common property line between two abutting properties where an additional unit of land is not created and where the existing unit of land reduced in size by the subdivrev, bs/bw 1 Se Mo Ne adjustment complies with the Woodburn Zoning Ordinance. PLAT: Includes a final subdivision plat, replat or partition plat. RIGHT-OF-WAY: The area between such improvements~ as the right-of-way boundaries which includes streets, curbs, sidewalks and water, sewer, storm drains and other public utilities. (See Diagram 2) ROADWAY: The portion or portions of a street right-of-way (of improved surface) for vehicular traffic. STREET:.. The entire width between the boundary lines of every way which provides for public use for the purpose of vehicular and pedestrian traffic including the placement of utilities: (1) Major Arterial: A street of considerable continuity which is primarily a traffic artery for intercommunication among large geo- graphical areas. (2) Minor Arterial: A traffic artery for inter- communication between large geographical areas. (3) Major Collector: A street accumulating. traffic from minor collectors and resi- dential streets and routing it to minor or major arterials. (4) Minor Collector: A street accumulating traffic from primarily residential streets and connecting to a major collector or arterials. (See diagram 3) (5) Residential Street: A street used exclu- sively for access to abutting properties. (6) Cul-de-sac: A short, street with a vehi- cular turnaround. (7) Dead-end Street: A street, which shall, at a future date, be extended. (8) Half Street: A portion of the ultimate street width. (9) Alley: A service access through a block to the back side of properties. SIDEWALK: A pedestrian way with permanent sur- subdivrev, bs/bw 2 Oe facing built to City Standards. (See Diagram 4 and 4A) SUBDIVIDE LAND: To divide an area or tract of land into four (4) or more lots within a calendar year when such area or tract of land exists as a single unit or contiguous units of land under a single ownership at the beginning of such year. REPLAT: Act of platting the lots, parcels and easements in a recorded subdivision or partition plat to achieve a reconfiguration of the existing subdivision or partition plat or to increase or· decrease the number of lots in the subdivision. subdivrev.bs/bw 3 SECTION SECTION SECTION 4. CHAPTER II REVIEW PROCESS PLANNNING COMMISSION APPROVAL REOUIRED: (A) As authorized by ORS Chapter 92 and ORS Chapter 227 all subdivision and partition plats and all streets inside the City and within the City's area of jurisdiction shall be approved by the Commission only in accordance with those statutes, Woodburn ordinances, and such standards and procedures approved by said Commission. A person desiring to subdivide or partition land shall submit tentative plans and final documents for approval as provided in this ordinance, State law and the standards and procedures set out by the Commission. (B) A public hearing shall be held on all subdivision tentative plans, and partititons involving creation of a road. The hearing shall be conducted and notice posted in accordance with Chapter 7 of the Woodburn Zoning Ordinance. The notification area for a subdivision shall be 250 feet and the notification for a partition shall be 100 feet. DECISION OF THE COMMISSION: The Commission shall render its decision on a tentative subdivision or partition involving creation of a road and provide notice of the decision to any person who, in writing, requested such notification before the decision was rendered. The Council may call up any action of the Commission for review. Such acation of the Council shall be taken within 30 days of the notice of the decision of the Commission. All further proceedings shall be deferred until a decision is rendered by the Council. REVIEW BY THE COUNCIL: If the Council elects to review a preliminary subdivision or partition planm it shall do so as described in Section 6 of this ordinance. If the subdivrev.bs/bw 4 SECTION 5. Council chooses not to review a subdivision or partition plan as described in Section 6, then the Commission's president may sign the final plat (hardboard) within 30 days from the date of preliminary approval by the Commission or 10 dyas' after the City Council chooses not to review the subdivision, whichever occurs first. APPEAL TO THE COUNCIL: An appeal of a decision of the Commission on a tentative plan may be taken to the Council by anyone aggreived by such decision within 10 days from the date of the mailing of the notice of the Commission's decision, the appeal shall state the grounds relied on for the appeal. subdivrev.bs/bw 5 SECTION 6. CHAPTER III PROCEDURES REQUISITES FOR APPROVAL OF TENATIVE SUBDIVISION OR PARTITION PLANS, PLATS OR REPLATS (1) The City shall not allow the duplication of subdivision name unless the contiguous property becomes that name. All subdivision plats shall maintain consecutive lot numbers. (2) No tentative plan for a proposed subdivision and no tentative plan for a proposed partition and replat shall be approved unless: (a) The streets and roads are laid out so as to conform to the plans of subdivisions and partitions already approved for adjoining property as to width, general direction and in all other respects unless the City or County determines it is in the public interest to modify the street or road pattern. (b) Streets and roads held for private use are clearly indicated on the tentative plan and all reservations or restriction relating to such private roads and streets are set forth thereon. (c) The tentative plan complies with the applicable zoning ordinances and regu- lations and the ordinances or regulations' adopted under ORS 92.044 that are then in effect for the City. (3) No final plat of a proposed subdivision or partition or replat shall be approved unless: (a) Streets and roads for public use are dedicated without any reservation or restriction other than reversionary rights upon vacation of any such street or road and easements for public utilities. (b) Streets and roads held for private use and indicated on the tentative plan for such subdivision, partition or replat have been approved by the City. subdivrev.bs/bw 6 subdivrev, bs/bw (4) (5) (6) (c) The subdivision, partition plat or replat complies with any applicable zoning ordinances and regulations and any ordinance or regulation adopted under ORS 92.044 that are then in effect for the City. (d) The subdivision, partition plat or replat is in substantial conformity with the provisions of the tentative plan for the subdivision or partition, as approved. (e) The subdivision, partition plat or replat contains a donation to the public of all common improvements, including but not limited to streets, roads, parks, sewage disposal and water supply systems, the donation of which was made a condition of' the approval of the tentative plan for the subdivision, partition or replat. (f) Explanations of all common improvements required as conditions of approval of the tentative plan of the subdivision, partition or replat have been recorded and referenced on the subdivision, partition plat or replat. No plat of a subdivision or replat shall be approved by the City unless the City has receivedand accepted a bond or contract that a domestic water supply and sewage disposal system will be installed by or on behalf of the subdivider to the lot line of every lot depicted in the proposed subdivision plat or replat; and the amount of any such bond, contract or other assurance by a registered professional engineer, subject to any change' in such amount as determined necessary by the City. Curved Front Lot Lines: When front lot lines are on a curve or arc, the front line shall be indicated on the final plat by bearing and chord distance. The subdividing of the land shall be such that each lot shall abut on a public street. SECTION 7. A. PROCEDURE FOR SUBDIVISIONS: Tentative plans for subdivisions shall include the following information: (1) Procedure for subdividing into four or more lots: (a) Name of the proposed subdivision. (b) Vicinity map extending at least 800 feet from the proposed subdivision. (c) Subdivision plan on a scale of 1" equals 200'. (d) Names and addresses of all landowners within 250 feet of the subject property line of the proposed subdivision. (e) Diagram of the water system. (f) Diagram of the sewage and storm drain system. (g) Diagram of the streets and sidewalks system. (h) Legal description on the subject property. (i) Name of proposed street(s). ( j ) Lot number ( s ) . (k) Identify all easements, parkland dedication, and private utilities. SECTION 8. PROCEDURES FOR PARTITIONS: A. Tentative plans for partitions shall include: Vicinity map Legal description of the subject property. Names of all property owners within 100 feet. Diagram of all public and Drivate utilities and easements. Partition plan outlining sizes and dimensions of the proposed parcels. Any other information so required by the Planning Staff. Identify all streets to be dedicated. subdivrev, bs/bw SECTION 9o Ce In addition to the improvements required in Subsection "A" of this ordinance and by the Commission pursuant to its standards, the Commission shall require of the development such other subdivision conditions as will provide for the lessening of congestion in the streets, obtaining safety from fire, flood, slides, pollution or other dangers, obtaining adequate light and air preventing over-. crowding of land, facilitating adequate provisions for transportation, water supply sewer facilities, drainage, education and recreation. The Planning Director shall have the authority to approve, deny or approve with conditions plans for replats and partitions not involving creation of a road. The decision shall not become effective until the Planning Commission has reviewed the application at its regularly scheduled meeting. The notice of the decision shall be sent to the applicant. PROCEDURE FOR PROPERTY LINE ADJUSTMENTS: ae Be Plans for property line adjustments include the following information: 1. 2. 3. shall Vicinity Map Legal description of the property. Map indicating clearly the proposed property line adjustment. 4., Diagram of all public and private utilities. 5. Any other information so required by the planning staff. Adjusted property line shall be surveyed and monumented when both parcels affected are not greater than 10 acres. 1. The Planning Director shall have the authority to approve, deny or approve with conditions plans for property line adjustments. subdiwev.bs/bw 9 The decision shall not become effective until the Planning Commission has reviewed the application at its regularly scheduled meeting. The notice of the decision shall be sent to the applicant. SECTION 10. ACTION ON FINAL PLATS: A subdivision and partition plat, when ready for final approval prior to recording, shall be in substantial accord with the approved tentative plan. Before approval by the Planning Commission, there shall appear on the final plat the signatures of the subdivider, all property owners, city engineer, and the signature and seal of the' registered professional engineer or registered land surveyor responsible for the laying out of the subdivision. All signatures shall be in black, reproducible ink. The final plat shall be accompanied by two exact copies. If the Planning Commission deems it desirable, it may withhold approval of a plat until a field check of the subdivision has been made. SECTION 11. TIME LIMITS FOR FINAL SUBDIVISION AND PARTITIONS PLAT APPROVAL: Final plat must be submitted within one year of tentative approval by the Planning Commission. subdivrev.bs/bw 10 SECTION 12. CHAPTER IV DESIGN STREET STANDARDS: The quality of all improvements installed by the subdivider either as a requirement of City regulations or at his own option, shall be in conformity with the standards of the City and subject to the approval of the City Engineer. The subdivision shall be substantially in conformity with any development plans or preliminary plans made in anticipation thereof and in conformity with the requirements of State laws and standards: ae GENERAL STANDARDS: The location, width and grade of all streets shall be considered in their relation to existing and planned streets, to topographical conditions, to public convenience and safety, and in their appropriate relation to the proposed use of the land to be served by such streets. Where location is not shown in a development plan, the arrangement of streets in a subdivision shall either: (1) Provide for the continuation or appro- priate projection of existing principal streets in surrounding areas; or (2) Conform to a plan for the neighborhood approved or adopted by the. Planning Com- mission to meet a particular situation where topographical or other conditions make continuance or conformance to existing streets impractical. (3) Where conditions prevail that would call for a street of less than 34 feet width on street parking be restricted to only one side of the street. subdivrev, bs/bw MINIMUM RIGHT-OF-WAY WIDTHS: 1. Major Arterials 2. Minor Arterial and 11 Right- Curb Of-Way To Curb 100 ft. 36 ft. Ce De Ee Fe Ge Major Collectors 80 ft. 36 ft. 3. Minor Collector and Residential 60 ft. 36/34ft. 4. Cul-de-sac Street 50 ft. 30 ft. 5. Cul-de-sac 55 ft. 50 ft. (Radius) ADDITIONAL RIGHT-OF-WAY WIDTHS: Where topographical requirements necessitate either cuts or fills for the proper grading of the' streets, additional right-of-way width shall be (i.e.) reviewed to allow all cuts and fill slopes to be within the right-of-way. DEDICATION OF A RIGHT-OF-WAY: If a parcel of land to be subdivided or partitioned includes a portion of a right-of-way, highway, or road, the location of which has been determined, the subdivider shall dedicate such right-of-way for the purpose or use proposed. CUL-DE-SAC STANDARDS: Cul-de-sac streets shall not be permitted unless a loop or through street developments would not be practical. If permitted cul-de-sacs shall be no more than 250 feet deep from right-of-way intersection to end of right-of-way. (See Diagram 5) INTERSECTION ANGLES: Streets shall be laid out to intersect at angles as' near to right angles as practical, but in no case less than 60 degrees unless there is a special intersection design that is acceptable to the City Engineer. Streets shall have at least 50 feet of tangent adjacent to the intersection unless topography requires a lesser distance. In%er~etion~ which ar~ not at right angles shall have a minimum corner radius of 15 feet along the right-of-way lines of the acute angle. All right- of-way lines at intersections with arterial streets shall have not less than 20 feet on a corner radius. (See Diagram 6) STREET NAMES: No street names shall be used which will duplicate subdivrev.bs/bw 12 He SECTION 13. A. Be subdivrev, bs/bw or be confused with the names of existing streets, except for the extension of existing streets. Street names and numbers shall conform to the established system of the City and shall be subject to review by the Planning Commission. GRADES AND CURVES: Grades shall not exceed 8 percent unless the Commission finds that because of topographic conditions a steeper grade is necessary. In flat areas, allowance shall be made for finished street grades having minimum slopes of one-half percent unless allowed by City Engineer. Centerline radius of curves shall not be less than 300 feet on major arterials, 200 feet on minor arterials, and 100' feet on all other streets. STREETS ADJACENT TO RAILROAD RIGHT-OF-WAYS: In the event the proposed subdivision contains or is adjacent to a railroad right-of-way, provision shall be made for a street approximately parallel to and on each side of such right-of-way at a distance suitable for the appropriate use of the land between such streets and the railroad. BLOCKS AND LOTS: Blocks: The length, width and shapes of blocks shall be designed with due regard to provide adequate building sites suitable to the special needs of the type of use contemplated, needs for convenient access, circulation, control and safety of street traffic and limitations and opportunities of topography. Blocks shall not exceed 1,200 feet in length, except blocks adjacent to arterial streets .or unless the previous adjacent layouts or' topographical conditions justify a variation. The recommended minimum distance between intersections of arterial streets is 1,800 feet. LOTS: All lots shall have a minimum size of the zoning district in which they are located. In cul- de-sacs the minimum lot line fronting the turnaround shall be 40 feet, and in the case of a curved lot line where the radius of curvature is 100 feet or less, (the minimum lot line fronting that curvature shall be 40 feet), and in (no cases 13 SECTION 14. A. Be Ce SECTION 15. shall the lot width be less than 60 feet at the building line). If topography, drainage, or other' conditions justify, the Commission may require a greater area on any or all lots within a subdivision. The minimum size for various types of lots shall be as given in the following table. TYPE OF LOT MINIMUM WIDTH Corner Lot 80 feet Interior Lot (fronting one street) 60 feet Flag Lot 30 feet Double Frontage (fronting two streets) 60 feet EASEMENTS: Utility Lines: Easements for sewers, water mains, electric lines and other public utilities shall be dedicated by the subdivider whenever necessary. Water Courses: If a subdivision is traversed by a water course such as a drainage way, channel, or stream, there shall be provided a storm water. easement or drainage right-of-way conforming substantially with the lines of the water course, and such further width as will be adequate for the purpose of the waterway. Pedestrian Ways: When desirable for public convenience pedestrian ways may be required to connect cul-de-sac's or to pass through long or oddly shaped Blocks. UNDERGROUND UTILITIES: All permanent utility service to lot in a subdivi- sion within an established urbanizing area shall be provided from underground facilities and no overhead utility service to a subdivision shall be permitted. The subdivider shall be responsible for complying with the requirements of this section and shall: (1) Obtain a permit from the Director of Public Works for placement of all underground. utilities. (2) Make all necessary arrangements with utility companies and others affected by the under- grounding. subdivrev.bs/bw 14 SECTION 16. SECTION 17. (3) Provide an easement for under-ground utilities and indicate their location on the final plat. Such easements shall be a minimum of sixteen feet in width and when possible, centered on a bordering lot line. IMPROVEMENTS: Improvement standards or specifications adopted by. the City and appropriate State agencies shall be installed in accordance with the following procedures: (1) Work shall not be commenced until plans have been reviewed and adequacy by the City and the appropriate State agency, if any, to the extent necessary for evaluation of the subdivision proposal. The preliminary engineering plans shall be required before approval of the final plat. All plans shall be prepared on tracing paper or cloth in accordance with requirements of the City. (2) Work shall not be commenced until the City has issued a work permit. If work has been discontinued for more than 60 days for any reason, it shall not be resumed until the City has re-issued a work permit. (3) Required improvements shall be inspected by. and constructed to the satisfaction of the City. Sections and details if unusual conditions arising during construction warrant such change. (4) A map showing public improvements "as builts" shall be filed with the City Engineer upon completion of the improvements. IMPROVEMENT REQUIREMENTS: Improvements to be installed at the expense of the subdivider shall be as follows: (1) STREETS: Streets, except alley ways, within or partially within the subdivision, and the extension of such streets to the paving line of existing streets with which such streets intersect shall be improved to the following minimum: subdivrev, bs/bw 15 SECTION 18. (a) The street shall be brought to proper grade, including portions outside the roadway where necessary to serve pedestrians, to protect the roadway, or to serve abutting property. (b) Standard City concrete curbs and gutters shall be constructed along the edge of the roadway, curb ramps will be constructed according to City specifications. (See Diagram 7 & 7A) MONUMENTS: Those standards as stipulated in ORS 92.060 through 92.080 shall be followed and required to be placed. by the subdivider. subdivrev.bs/bw 16 CHAPTER V ADDITIONAL STANDARDS SECTION 19. SECTION A. Be PARKLAND DEDICATION: As a condition of approval of a final plat of a residential subdivision or the issuance of a building permit for the construction of a residence, each developer or builder will be required to dedicate land for parks, or cash for the development and acquisition of parks, or a combination of both at the option of the City, as required by Chapter 39 of the Woodburn Zoning Ordinance. VARIANCES TO THE REGULATIONS: The Commission may consider a variance of any requirement set forth in these standards, upon application by the subdivider. The basic considerations for granting a variance will be proof that: (1) Special physical conditions or circumstances~ peculiar to the property under consideration make a variance necessary. (2) That the variance is necessary for the proper development of the subdivision and the preservation of property rights and values. (3) That the variance will not be present or hereafter be detrimental to the public welfare or injurious to other properties or persons adjacent to or in the vicinity of the proposed subdivision. Consideration for a variance from these regulations shall be based upon a written statement by the subdivider in which is given complete details of consideration and reasons why a specific variance should be granted. A request for a variance from these regulations shall be filed with the Planning Commission prior to presentation of the final plat. for approval. No variance will be considered after a plat has been recorded. REVIEW OF DENIAL OF VARIANCE: Any person applying for a variance of any provision of this ordinance whose application is denied may subdivrev, bs/bw 17 have a review of such denial by the Planning Commission and/or City Council by filing a written request for review with the Planning Commission and/or City Council within 10 days after notice has been mailed to the applicant of the denial of the request for variance. A written statement of the grounds upon which a review is requested will be presented by the subdivider to the City Council. subdivrev.bs/bw 18 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~,~ Paratransit Plan Janua~ 20,1992 RECOMMENDATION: Approve the attached resolution approving the Paratransit Plan. BACKGROUND: The council approved the Transportation Development Program (TDP) at the regularly scheduled meeting of October 14, 1991. It contained as attachment 2 a paratransit plan that was required by the Americans with Disabilities Act (ADA). This program was' submitted to the Oregon Public Transit Division for review and submitted to the Urban Mass Transit Administration, since renamed the Federal Transit Administration (FTA). Public Transit Division recently informed me that the FTA desires that the Paratransit Plan be "stand alone" and not be included as a part of the TDP. To satisfy this request I have removed the Paratransit Plan from the TDP to meet this "stand alone" request. The information presented has not changed from what was originally presented and a copy of the reorganized plan will be provided for council review with the agenda package. COUNCIL BILL NO. RESOLUTION NO. 1366 A RESOLUTION APPROVING THE PARATRANSIT PLAN WHEREAS, the Paratransit Plan outlines the City's Transportation Services proposal for compliance with the Americans with Disabilities Act requirements for fixed route transit systems, and WHEREAS, the Americans with Disabilities Act requires approval by City Council, NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: The City of Woodburn approves the Paratransit Plan. 1- City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Deputy Recorder City of Woodburn, Oregon Page I - Council Bill No. Resolution No. STAFF REPORT TO: FROM: SUBJECT: Woodburn Mayor and City Council Nevin Holly, Director Recreation and Parks Railroad Beautification Lease Along Front Street DATE: January 16, 1992 Approximately one year ago the City of Woodburn/Recreation and Parks Department and the Public Works Department planted trees along Front Street. The trees were donated by United Disposal on behalf of the Wood- burn Comeback Campaign and were planted as a long term goal of beautify- ing the Woodburn downtown area. At the time the trees were planted a representative from Southern Pacific Railroad was notified of our intention to plant the trees. Permission was given at this time and the trees were planted. Now, one year later, we have gotten a letter and a prepared lease from Southern Pacific indicating a new beautifica- tion lease needs to be settled. The newly drafted lease replaces an expired lease dated July 1959. Other than being somewhat more sophisticated, the major differenCe in the new lease is the Railroad has attached a $250.00 per year fee. I attempted to persuade the officials in the Real Estate Office of the Southern Pacific to waive the fee requirement but was unsuccessful. We are faced with accepting the lease (including the $250.00 per year) or removing the trees. NH:swp MEMO TO: FROM: RE: DATE: N EVIN HO LLY, DIRE CTOR OF PARKS AN~,~REATION N. ROBERT SHIELDS, CITY ATTORNE'~~/'--~ PROPOSED BEAUTIFICATION LEASE WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY DECEMBER 19, 1991 You recently provided me a copy of a proposed beautification lease with Southern Pacific Railroad Company and asked that I review it. I have the following comments. First, the railroad is now asking $240 per year per rent when, in the past, no rent was charged. Since the city's right to plant shrubbery on this property is limited to a month-to-month lease, the railroad has a legal right to require rent. Whether the city council decides to pay rent, however, is a policy determination. Second, Section 5 B allows for escalation of the rent based upon increases in the consumer price index. The rent can be raised but now lowered. Third, and more significantly, the city risks some liability by executing the lease. Section 9 of the agreement makes the city liable even if the railroad contributes to an accident on the property by their active, or passive, negligence. Related to this, the city must also produce certified copies of its insurance in a form and amount satisfactory to the railroad. Fourth, upon termination of the lease, the city is obligated to remove the plantings and restore the property to its former condition. As the trees mature, this will become a more difficult job if the railroad decides to terminate the agreement. Also, damage incurred to the trees is not taken into account. Finally, I have amended the agreement by adding a sentence to Section 2 and changing the signature line to read "City of Woodburn". The added sentence makes it clear that an existing irrigation system presently exists on the property. The change in the signature line was a typographical error on the part of the railroad. If you have any questions or concerns about this, please contact me. NRS/kv lOC. COUNCIL BILL NO. 1367 RESOLUTION NO. A RESOLUTION AUTHORIZING EXECUTION OF A BEAUTIFICATION LEASE WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY. WHEREAS, the city with the assistance of its dedicated citizens, has planted trees on property owned by the Southern Pacific Transportation Company; and WHEREAS, the subject property is along Front Street between the intersections of W. Cleveland Street and Hardcastle Street, as more fully described herein; and WHEREAS, it is in the interest of the city to execute a beautification lease with Southern Pacific Transportation Company so that the trees can be maintained; NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The Mayor is hereby authorized to sign an agreement with Southern Pacific Transportation Company, a copy of which is attached hereto, and by this reference, incorpora~erein. Approved as to form: V .,~~ ~j~~~~ /'--~/-?2_ City Attorney Date APPROVED: FRED W. KYSER, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. 1367 RESOLUTION NO. Approved As To Form By General Counsel September 15, 1990 BEAUTIFICATION LEASE M.P. 739. THIS LEASE, made this day of , 19 , by and between SOUTHERN PACIFIC TRANSPORTATION COMPANY, a Delaware corporation, (herein "Lessor"), and CITY OF WOOOBURN, a municipal corporation of the State of Oregon, 491 North 3rd Street, Woodburn, OR 97071, (herein "Lessee"); WITNESSETH THAT: 1. PRENISES Lessor hereby leases to Lessee the premises of Lessor located at or near the city of Woodburn, County of Marion, State of Oregon, in the approximate location illustrated on the print of Lessor's Drawing (herein "Premises"), attached as Exhibit A and made a part hereof. Lessor reserves for itself, its successors, assigns, and licensees, the right to construct, maintain, and operate existing tracks and existing and additional-pipes, communication and power transmission lines, and drainage ditches or facilities located upon, over, and beneath the Premises. 2. USE OF PREMISES The Premises shall be used for beautification purposes only. No trees shall be planted on the Premises without the prior written approval of Lessor. Any type of plantings under pole lines located within the Premises shall be trimmed in such a manner as to prevent the fouling thereof, or as may be required by Lessor. Should Lessee fall or refuse to trim any plantings upon the Premises to Lessor's satisfaction, Lessor shall have the right to perform such work at Lessee's expense. Watering and irrigation shall be in such a manner that there will be no fouling of Lessor's adjacent roadbed. An existing trickle-type irrigation system is on the premises; no additional sprinkler-type system shall be used upon the premises without prior approval of lessor. Lease area is not to be used for any type of park, picnic or parking area and in this connection lessee will post no trespassing signs and will enforce the no trespassing. DO005 Page i of 6 e e Be TERN AND EFFECTZVE DATE This Lease shall be for a term of thirty (30) days, (herein "Lease Term"), commencing on December 1, 1991, (herein "Effective Date"), and shall continue on a month-to-month tenancy basis until terminated by either party hereunder. TERMINATION Notwithstanding the Lease Term, either party hereto may terminate this Lease at any time without cause on thirty (30) days' advance written notice to the other to that effect. RENT For the first year of this Lease commencing as of its Effective Date, Lessee shall pay to Lessor as rent for the Premises the sum of TWO HUNDRED FORTY DOLLARS ($240) per annum, payable annually in advance, subject to adjustments as hereinafter provided. Upon termination of this Lease, unless Lessee is then in default, any unearned portion of the rent paid in advance shall be refunded to Lessee upon Lessee's written demand therefor if made within thirty (30) days after termination. A. Rental Tax Be Any privilege, sales, gross income, or other tax (not including income tax) imposed upon the rents herein, or upon Lessor in an amount measured by the rents, shall be paid by Lessee. Rental Revision Should this Lease continue in effect after one (1) year from the Effective Date hereof, Lessor, without prior notice to Lessee, shall adjust, upwards only, the rent then in effect based on the "CPI Factor," which is defined herein as that percentage of adjustment or fluctuation to the nearest one-tenth of one percent established during the twelve-month period immediately preceding the date the revised rent is to commence, as stated in the Consumer Price Index, Urban Wage Earners and Clerical Workers, U.S. City Average, All Items (1967 = 100), published by the United States Department of Labor, Bureau of Labor Statistics, or any successor or substitute index published as a replacement for that Index by said Department or by any other United States governmental agency. Such rent shall be automatically revised on the date immediately following one (1) year from the Effective Date hereof, and on the same date each year thereafter, unless the rent is subsequently increased for any reason during the twelve-month period immediately preceding the anniversary date of the last CPI-based revision, in which case the next CPI-based DO005 Page 2 of 6 e 0 revision may be deferred to the next anniversary date where no intervening rental increase occurred within said twelve-month period. If for any reason, the rent is not revised at such time or times as herein specified, the rent shall continue to be subject to revision by Lessor without prior notice to Lessee and, when so revised, shall be retroactive to the date the revised rent should have become effective. Acceptance by Lessor of more than one (1) month's rent in advance under this Section 5 shall not be construed in any way as a modification of the month-to-month tenancy referred to in Section 3 hereof or as a waiver by Lessor of its right to terminate at any time without cause under Section 4 hereof. SUBTERRANEAN FACILITIES Lessee warrants that Lessee has examined the Premises and accepts the Premises in an "AS IS, WHERE IS" condition, with all faults and with full knowledge of the physical condition of the Premises, of all zoning and other land use laws and regulations affecting the Premises, and of the conditions, restrictions, encumbrances and all matters of record relating to the Premises. There may be subterranean facilities within the Premises notwithstanding the absence of markers, monuments, or maps indicating their existence. NO PERHANENT ZHPROVENENTS The general contour of the Premises shall not be changed. No excavation work shall be performed upon the Premises, nor shall any permanent-type improvements or facilities be installed or constructed thereon. LIENS Lessee shall fully pay for all materials joined or affixed to the Premises and shall pay in full all persons who perform labor thereupon. Lessee shall not permit or suffer any mechanics' or materialmen's liens of any kind or nature to be enforced against the Premises for any work done or materials furnished thereon at Lessee's request. INDEMNITY Lessee insofar as it lawfully may, shall release, defend (with counsel satisfactory to Lessor) and indemnify Lessor from and against all liability, cost, and expense for loss of or damage to property, and for any injury to or death of any person (including, but not limited to, DO005 Page 3 of 6 10. 11. the property and employees of each party hereto) when arising or resulting from: (a) the use of the Premises by Lessee, its agents, employees, invitees, or licensees; (b) the location or condition of the Premises or any part thereof; or (c) breach of the provisions of this Lease by Lessee; regardless of whether such liability, cost or expense is caused or contributed to by the negligence, active or passive, of Lessor. The term "Lessor," as used herein, shall include the successors, assigns, and affiliated companies of Lessor and any other railroad company that may be lawfully operating upon Lessor's tracks. Lessee, upon request, shall provide Lessor with certified copies of insurance in form and amounts satisfactory to Lessor, insuring the liability of Lessee hereunder. ENVIRON#ENTAL I#PAIR#ENT Lessee, at Lessee's expense, shall comply with all applicable laws, regulations, rules and orders, regardless of when they become or became effective, including without limitation those relating to construction, grading, signage, health, safety, noise, environmental protection, waste disposal, and water and air quality, and shall furnish satisfactory evidence of such compliance upon request of Lessor. Should any discharge, leakage, spillage, emission, or pollution of any type occur upon or from the Premises due to Lessee's use and occupancy thereof, Lessee, at Lessee's expense, shall clean all property affected thereby to the satisfaction of Lessor and any governmental body having jurisdiction thereover. Lessee insofar as-it lawfully may, shall indemnify, hold harmless and defend Lessor from and against all liability, claim, cost and expense (including without limitation any fines, penalties, judgments, litigation costs, attorneys' fees, and consulting, engineering and construction costs) incurred by Lessor as a result of Lessee's breach of this section, or as a result of any such discharge, leakage, spillage, emission or pollution, regardless of whether such liability, cost or expense arises during or after the Lease Term, and regardless of whether such liability, cost and expense are caused or contributed. to by the negligence, active or passive, of Lessor. NON-INTERFERENCE WITH FACILITIES Lessee's use of the Premises shall not interfere with the reconstruction, maintenance, repair, or use of any railroad facility, DO005 Page 4 of 6 12. 13. 14. 15. 16. drainage ditch (including the natural flow of water therethrough), or related facilities which may be located upon, over, or beneath the Premises. UTILITIES Lessee shall arrange and pay for all utilities, including without limitation, water, power, heat, garbage, communications and sewer services to be used in connection with this Lease. If Lessor contracts with a utility company to provide access for service to Lessee at the Premises for Lessee's sole use, Lessee shall pay to Lessor a minimum sum of $350.00 upon receipt of bill therefor to partially defray administrative costs. RESTORATION OF PRENISES Upon the termination of this Lease, Lessee shall remove from and off the Premises all property owned or controlled by Lessee and restore the Premises to a condition satisfactory to Lessor; and, upon failure to do so, Lessor may perfo6m such work at Lessee's expense. Lessee agrees to pay Lessor all expenses incurred by Lessor in connection with such work upon receipt of bill therefor. NON-WAIVER Lessee's failure to enforce or exercise its rights with respect to any provision hereof shall not be construed as a waiver of such rights or of such provision. Acceptance of rent or any other sum shall not be a waiver of any preceding breach by Lessee of any provision hereof, regardless of Lessor's knowledge of such preceding breach at the time of acceptance of such rent. ASSIGNMENT Lessee shall not assign or encumber Lessee's interest in this Lease or in the Premises, or sublease all or any part of the Premises. RENT LESS THAN FAIR RENTAL VALUE Lessee expressly acknowledges that Lessor is entitled to the fair rental value of the Premises as measured by their highest and best use, and that the rent under this Lease is less than such fair rental value. Lessee further expressly acknowledges that Lessor is under no obligation to continue to lease the Premises to Lessee if Lessor, at any time, desires, in Lessor's sole discretion, to use the Premises for any other purpose whatsoever. As part consideration for Lessor's agreement to lease the Premises to Lessee, Lessee expressly covenants: D0005 Page 5 of 6 (a) {b) to cooperate actively, fully and publicly in surrendering possession of the Premises to Lessor when the Lease is terminated for any reason whatsoever; and to defend and indemnify Lessor from and against all liability, cost and expense which Lessor may incur in obtaining possession of the Premises at the time of such termination as a result of Lessee's breach of this section. IN W[TNESS WHEREOF, the parties hereto have executed this Lease in duplicate the day and year first hereinabove written. SOUTHERN PACIFIC TRANSPORTATION COMPANY By: Title: CITY OF WOODBURN By: Title: DO005 Page 6 of 6 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ DEQ Loan Application January 18, 1992 RECOMMENDATION: Allow staff to apply for $300,000 in interest free loan for engineering work to be performed next year. BACKGROUND: Depending on DEQ decision for the river load allocations, the City of Woodburn will be completing the facilities planning phase of the treatment plant project by the end of summer of 1992. The next step would be the start of engineering work on the project. It appears that the city could borrow money from DEQ while the bond sale is being finalized, and plan to return this money after the sale has been completed. The loan money will be interest free if the money is returned within a period of five years. Therefore, it is proposed that loan funds from DEQ be used for a portion of the city engineering cost. LOANAPP.DEQ STATE OF OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY STATE REVOLVING FUND (SRF) PROGRAM P~.IMINARY LOAN APPr.TCATION CITX OF WOODBURN Legal Applicant/Public Agency 270 Montgomer~ Street Street Address Woodburn 9707 ! City Frank Tiwari, Public Works Bit Contact Person, Title Zip Code 982-5249 Phone 2. Current Population (a) of the City or District: 13,400 (b) of the Proposed Project Area: 15 ~ 000 + growth 3. Project Description: Advance Waste Water Treatment Plant for the City 4. Project Type: (check oae) ~ Facility Plan ~ Design Only ~ Construction Only ~ Design and Construction Se Total Estimated Project Cost: $ Preliminary estimate between $26,000,000 Source and date of estimate (e.g., facility plan, engineer): and S44;000.000 by Cg?M Hill, May, 1991 e Amount of SRF Loan Request: $ 300,000 Other sources and amounts of project funding: s_vst-m-~ develo_nm~nt charge Service charge, Source of Loan Repayments: (check one or more) ~ Sewer User Fees ,~ Property Assessments ~ Other Syst-m~ Develo~entCharge and Bond Fund Loan Funding: ~ Revenue-Secured Direct Loan ~ City will sell DEQ general obligation bonds ~ I city will sell DEQ revenue bonds ~ Other Direct loan, revenue bond, or a combination acceptable to DEQ will be Project components for which loan is requested: ~--~ Secondary Treatment Facility ~ Advanced Treatment Facility ~ Infiltration/Inflow Correction ~ Sludge Disposal and/or Management ~ Combined Sewer Overflow Correction Interceptors, Force Mains, ~ and/or Pump Stations (check one or more) Reserve Capacity Nonpoint Source Control Collector Sewers Stormwater Control Estuary Management Major Sewer Replacement and Rehabilitation e¢ Over 10. Describe the documented water quality problem or documented health hazard the project will address (e.g., sewage bypassing, failing septic tanks, etc.): Woodburn discharges to a water quality limited stream ~. Load allocations are be~nK finalized. 11. Indicate how this water quality problem is documented and attach copies of documentation, unless on file with DEQ (e.g., sewer system evaluation study, groundwater tests, etc.): On file with DEq 12. Indicate whether any of the following enforcement actions have been taken or violations have occurred related to the water quality problem the proposed project would address: ¢check all applicable) ~ DEQ or EQC Orders ~ Court Orders ~ EQC rule violations requiring elimination of this specific water quality problem ~ Health hazard with associated water quality problem ~ Health hazard without associated water quality problem ~ Total maximum daily loads (TMDL) established by EQC ~ NoncomplianCerequirementsWith the DEQ's statutes, rules, or permit 13. Planned Project Start Date: 14. Planned Project Completion Date: 15. Indicate projected SRF loan proceeds to be requested each quarter. Tote: Loan disbursements are on a reimbursement basis. 7/1/92 - 9/30/92 $ 10/1/92 - 12/31/92 $ 1/1/93 - 3/31/93 $ 150,000 4/1/93 - 6/30/93 $ 150,000 7/1/93 - 9/30/93 $ 10/1/93 - 12/31/93 $ 1/1/94 - 3/31/94 $ 4/1/94 - 6/30/94 7/1/94 - 9/30/94 10/1/94 - 12/31/94 1/1/95 - 3/31/95 4/1/95 - 6/30/95 7/1/95 - 9/30/95 10/1/95 and later 16. I certify that to t~e'best of my knowledge the above information ~s accurate~. - ~ Authorized S~g~tu~e ~ -- ~ 3a,.a~ 20, 1992 Date Typed' Name and Title: G. S. (Frank) Tiwari, P.E., Public Works Director APP.PRE (11/26/91) MEMO TO: FROM: DATE: SUBJECT: THE CITY COUNCIL THROUGH CITY ADMINISTRATOR -3~FRANK SINCLAIR, POTW SUPERINTENDENT 1/21/92 CONTRACT AWARD FOR LOCAL LIMITS CALCULATION RECOMMENDATION It is recommend that the CH2M Hill $17,296.00 for DEQ required local accepted. Engineering proposal of limits calculations be BACKGROUND I received two estimates for local limits calculations, one from CH2M Hill Engineering and the other from HDR Engineering. The CH2M Hill Engineering estimate (attached) was $17,116.99 while the HDR Engineering estimate was $42,296.00. The HDR Engineering proposal appears to be an inflated estimate and they have not calculated local limits using present DEQ requirements. The City of Woodburn Local Waste Water Limits is an extremely important part of the pretreatment program and forms a portion of the The local limits calculation is enforcement policy for the City. an in-depth calculation which includes: 1. 2. headworks loadings calculations the capacity and certain allocations of for the treatment of the organic maximum facility The plant. The calculations will define treatment plant for metals compounds. The local limits will provide allowable industrial loadings, The local limit is an important step in the planning and treatment plant design. Recommendation OK'd Pu~]ic~o_ks Director Budget Line Item ~-~O- ~O'd~O~- / U~z. Engineers Planners ~ Economists Scientists Portland Office December 9, 1991 PDX40.73 Frank Sinclair City of Woodburn 2815 Molalla Road Woodburn, Oregon 97071 Dear Mr. Sinclair: Thank you for your interest in updating the local limits for the City of Woodburn's Industrial Pretreatment Program. Using the information that you provided, we have estimated the time needed to meet the DEQ's most recent requirements.. The cost estimate is broken into seven discrete tasks: 3. 4. 5. 6. 7. Background Data Pollutants of Concern Environmental Criteria Headworks Loading Calculations Allocation of Maximum Allowable Loading Project Management As I indicated on the phone, Task ! and 2 can easily be completed by your staff. The total estimate cost, including 15% contingency is $17,120. I hope this information is helpful. Please call me if you have any questions. Sincerely, CH2M HILL Carrie Pak cc: Daria Wightman Serving Oregon and Southwest Washington from two locations: CH2M HILL Portland Office 2020 S.W. Fourth Avenue, 2nd Floor, Portland, OR 9720f Corvallis Office 2300 N.W. Walnut Bird, P.O. Box 428, Corvallis, OR 97339 503.224. 9 f 90 503. 752.4271 WOODBU RN.XLS Task Description Estimated Hours for: E2 Office Review TaskTotal Houdy Rate (2,2 x Salary Cost) 1 Background 2 Data 3 Pollutants of Concern 4 Environmental Criteria 5 Headworks Loading Calculations 6 Allocation of Maximum Allowable Loading 7 Project Management (including 3 meetings) Total Hours Total Task Cost Expenses (Cost '15%) Subtotal Contigency (15%) Total Cost $66.15 $39.60 $75.60 16 2 24 2 16 1 12 2 40 8 16 4 26 18 26 17 14 48 20 26 150 40 19 209 $9,922.50 $1,584.00 $1,436.40 $12,942.90 $1,941.44 $14,884.34 $2,232.65 $17,116.99 Page I MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Leland Schaudies, Public Works Department ~,.~ Acceptance of Ten Water Easements Along North Right-of-Way of Hardcastle Avenue January 23, 1992 RECOMMENDATION: That Woodburn City Council accept the water line easements duly signed by the property owners and received by the city. BACKGROUND: These easements are located on the front five (5) feet of properties along the north side of Hardcastle and are the site of the replacement of old transmission lines from Mill Creek toward 99E. Hardcastle Avenue, from Mill Creek to 99E, is the route of the storm drainage system of 99E from Lincoln toward the north city limit. List of signed easements: Ten of the 24 signed easements are as follows: 1. Richard C. Jones 2. Rosendo and Anudelia Marquez 3. Anthony and Sheila Caragol 4. Nikifor Snegirev 5. Richard J. IIg 6. Sophia Usoltseff 7. Victor and Valentina Misyuk 8. Orrin and Kerin Ostrum 9. First Free Methodist Church of Woodburn 10. Ford V. Husfloen EASEHARD.CC M £ M 0 /~' ~ TO: FROM: SUBJECT: DATE: City Council through Acting City Administrator Leland Schaudies, Public Works Department Z~ Water Line Easement through Property of Earl A. and Donna R. Doman Running Easterly from Progress Way January 23, 1992 RECOMMENDATION: That the Woodburn City Council accept the water line easement duly signed by the property owners and received by the city. BACKGROUND: The water main covered by this easement was built in 1973 or 1974 and was intended to complete a loop from the water well near the Woodburn Street Shop into Highway 99E near the present location of Safeway. DOHANEAS.CC MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director~ Connection to City Sewer System due to Health Hazard Janua~ 23,1992 RECOMMENDATION: Allow utility connection for a house located outside the city limits to city system due to health hazard. BACKGROUND: The house located at 100 Ben Brown has recently experienced septic tank failure. Since it is located within 300 feet of the city sewer system, the county wishes this house to be connected to the city system. We also prefer that septic tanks in the vicinity of the city not be allowed. The City of Woodburn does not allow septic tanks within its political jurisdiction because of health hazards. I have advised the owner of the house, Mr. Smith, the following: 1. All the cost of line extensions will be borne by the owners Connection fee must be paid by the owner a) Sewer connection fee - $1307 b) Water connection fee - $1016 The current monthly charges for outside the city limits are as follows: a) Sewer - 1.5x 14.20 = $21.30 b) Water 1.5 x 7.45 = $11.18 for first 400 cfi + 1.5 x 0.70/each 100 cfr above 400 cfr Note: The utility bill for a house located outside the city and consuming 1,100 cfi of water should be approximately: $21.30 + 11.18 + 7.35 = $39.83 With the above background, the approval of this connection is recommended. GST:Ig SNI THCON. St~R Mr Frank Tiwari City Engineer Woodburn, OR. 97071 Dear Mr. Tiwari January 23, 1992 105 Ben Brown's Lane Woodburn, OR, 97071 re: Water/Sewer Service My rental farm house at 100 Ben Brown's Lane is adjacent to the City of Woodburn. The house is rented by a family of four. Sunday evening, Jan 19th my renter alerte~ me of bubbling water in the back yard very close to the dwelling. on Monday, January 20th I had workers digging and we found the drain field blocked. In order to repair the drain field, a county permit is required. I did not apply for a County Permit because their verbal explanation led me to understand that if a faulty septic tank system is within 300 feet of the City a new one cannot be implanted. An application there would only prolong what is now an emergency. Also the present drain field is deeper than the present requirement, and may not be a full 100 ft from the well. Therefore, I appeal to the 'City of Woodburn, this being an emergency. I understand the City Council grants the permission for extension of water and sewer services. For the health and safety of my rental family this is an emergency for an immediate decision. Sincerely, /~ z~l M. Smith c: Robert Wessberg, renter 1/23/92 Standard Report A ]' I sr c. DECEMBER. 1991 Check Number 12548 12549 12550 12551 12552 12553 12554 12555 12556 12557 12558 12559 12560 12561 12562 12563 12564 12565 12566 12567 12568 12569 I2570 12571 12572 12573 12574 12575 12576 12577 12578 12579 12580 12581 12582 12583 12584 12585 12586 12587 12588 ~2589 ~2590 ~2591 2592 2593 2594 ,2595 2596 .2597 2598 Budgetary Account Number Vendor Name Vendor Number 8ERV/PUB {4RKS WATER BILL PERRIT VOID LEGAL SERVICE$/ATTNY SERV/VARIOU$ VOID VOID VOID VOID VOID SERV/ADMtN SUPPL/LIB SUPPL/9-1-1 SUPPL/PARKS SUPPLIES/LIBRARY SUPPLIES/VARIOUS SUPPL/LIB CERY FEE/WATER REFUND/WATER SUPP/PARKS REFUND/PARKS REFUND/PARKS SERV/PARKS REFUND/PARES NEMBERSRIP/PARKS BUPPlWWYP SERV/DIAL-A-RIDE SERV/LIBRARY MILEAGE/RSVP MILEAGE/RSVP MILEAGE/RSVP SERV/LIB PUBLIC OFF BOND SERV/PARKS SUPPL/SERV/CITY HALL SUPPl,/VARIOUS SERVICEH/PD SERV/VARIOUH SUPPL/LIB SUPPL/LIB SERV/STREET SUPPL/VARIOUB SERV/WWTP HUPPL/VAR SERV/HUPPL/AITNY SERV/PD HUPPL/LIB SUPPL/LIB SUPPL/LIB SUPPL/WATER SERV/PD ON-LINE CONSTRUCTION CO U.S. POST OFFICE 002090 N. ROBERT SHIELDS 018450 N. ROBERT SHIELDS 018450 NATIONAL SAFETY ASSOCIATES 000131 DAVE RILO BIZRARY ALCO CAPITAL RESOURCE INC CAPRI SOFTWARE INFORMATION PLUS OCYAMHRON ASSOCIATES SUPER SIGNS, INC OREGON HEALTH DIVISION JOHN COGGINS IDG SPECIAL PRODUCTS SHIRLEY HACKEYY HORSY & SONS, INC RHEINLANDER JOE BAJIZA OPRS CAREER TRACK PUBLICATIONS ALBERT W~LLMAN INDEPENDENCE LIBRARY GERALD WOOD MARGE LONG ROBERT STILLMAN A C APPLIANCE SERVICE ALEXANDER i ALEXANDER ARCHEM IRC ARATEX SERVICES, INC AUTOMATED OFFICE SYST-HALER AWARDS AND ATHLETICS A T & T INFORMATION SYHYEN8 BANTAR DOUBLEDAY DELL BEAR WALLO~ PUBLISHING BEN-KO-RATIC INC 8I-RART BLUE RIBBON JANITORIAL BOISE CASCADE BUTTERWORTH$ LEGAL PUBLIC BUSINESS CONNECTIONS CHILDREN'S PRES8 CONMERCIAL BUSINESS SUPPLY CORRTROR CONSOLIDATED SUPPLY DANIEL'S PHOTOGRAPHY 000029 000141 000479 000535 000563 000580 000620 001134 001171 001200 001275 001305 001340 001590 001627 002450 002710 002743 002770 003030 Check - Date Written Amount of Check 12/02/91 82,603.39 12/06/91 222.26 I2/06/91 12/06/91 2,688.75 12/06/91 179,00 12/10/91 179.00 12/10/91 35,98 12/10/91 267.81 I2/10/91 99.00 12/10/91 99.95 12/10/91 53.98 12/10/91 173.00 12/I0/9I 160.00 12/10/91 28.51 12/I0/91 69.00 12/10/9I 50.00 I2110/91 50.00 12/i0/91 385.10 12/10/91 16.00 12/10/91 225.00 12/10/91 169.B0 12/10/91 20.60 12/10/91 14.95 12/10/91 51.84 12/10/91 18.48 12/10/91 76.B0 I2/10/91 92.90 12/10/91 262.50 12/I0/91 181.08 12/10/91 66.58 12/10/9I 300.42 12/10/91 51.40 12/10/91 138.65 12/10/91 225.00 12/10/91 33.75 12/10/91 47.10 12/10/91 160.30 12/10/91 260.00 12/10/91 347.49 12/10/91 93.63 I2/10/91 tBO.O0 12/10/91 65,08 12/10/91 2,62 12/10/91 81.16 12/10/91 1,607.96 12/10/91 157.48 92,29~,28 , 1/23/92 Stand~rd Report A P CHFL-~ LISTING DECEMBER. 1991 Pag~ 2 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 12599 PERMIT FEE/WWTP DEPT OF ENVIRON QUALITY 003205 12/10/91 300.00 12600 HUPPLIES/WWYP DYNAMATION, INC. 003311 12/10/91 183.74 12601 STATE REVENUE FIRST INTERSTATE BANK 005130 12/10/91 41,634.i0 12602 SERV/CRT MARK GEtGER 006057 12/10/91 126.00 32603 SERV/VARIOUS GERVAIS TELEPHONE 006143 12/10/91 95.44 12604 SERV/VARIOUS G!BBENS COMPANY 006180 12/10/91 255.75 12605 SUPP/PD GILLESPlE DECALS 006190 12/10/91 127.22 12606 SERV/FIN GOV'T FINANCE OFFICERS ASSN 006238 12/10/91 65.00 12607 SERV/VARIOUS GTE MOBILENET 006373 12/10/91 82.91 12608 SUPP/SERV/VARIOHS GW HARDWARE 006405 12/10/91 257.92 12609 SUPPL/WWTP HACH CHEMICAL 007030 12/10/92 324.26 12610 SUPPL/RHVP JILL HARVEY 007045 12/10/91 81.36 12611 SERV/LIB CJ HANSEN INC 007055 12/10/91 72.00 12612 8UPP/PD HARRIS UNIFORMS 007090 12/10/91 794.65 12613 HERV/VARIOUS HARRIS & BIDE 007095 12/10/91 1,500.00 12614 SUPP/WATER HEHHEL TRACTOR & EQUIP 007175 12/10/91 65.68 12615 SUPP/LIB HISPANIC BOOKS DIST 007247 12/10/91 49.57 12616 BUPP/HTREET INDUSTRIAL WELDING SUPPLY 008100 12/10/91 26.55 12617 SUPPL/LIB INGRAM DIST. GROUP 008116 12/10/91 792.16 12618 HUPPL/LIB JEAN KARR & CO 010030 12/10/91 31.30 12619 SUPPL/LIB KINGSLEY LIBRARY EQUIP 010090 12/10/91 71.41 12620 SUPPL/VARIOUS L & L BUILDING OllOIOF 12/10/91 281.65 12621 HUPPL/VARIOUS LEGIHLA?IVE COUNSEL CORM 011200 12/10/91 1,005.00 12622 SERV/BLDG MARION COUNTY BLDG INSPECTOR 012090 12/10/91 8,633.73 12623 HUPPL/VARIOUS MARYATT INDUSTRIES 012240 12/10/91 188.32 12624 SUPPL/MAYOR NATIONAL BUSINESS INSTITUTE 013024 12/10/91 43.00 12625 HUPPL/PARES NATIONAL CHEMSEARCH 013030 12/10/91 234.89 12626 .SUPPL/FIN NATIONAL INFO CENTER 013070 12/18/91 59.90 12627 SERV/VARIOUS NW NATURAL GAS 013350 12/10/91 673.59 12628 SERV/POLICE LY PAUL NULL 013420 12/10/91 0.81 12629 SERV/SYREET OR STATE DKPT OF AGRIC. 014205 12/10/91 20.00 12630 SERV/VARIOUS OREGON PHOTOCOPY 014420 12/10/91 225.00 ]2631 SERV/VARIOUS US mST COMt{. 015030 12/10/91 2,963.10 12632 'HUPP/WWTP PIONEER ELECTRONICS 015345 12/10/91 19,95 12633 SERV/VARIOUS PGE 015420 12/10/91 1,572.80 12634 SERV/WAYER RADIX CORPORATION 017035 12/10/91 369.00 12635 SERV/CRI TERRY RAMIREZ 017050 12/10/91 82.50 12636 TRAVEL/9-1-1 ED RECTO4 017120 12/10/91 55.90 12637 SERV/VARIOUH ROD'S RENTAL & REPAIR 017285 12/10/91 105.00 12638 SERV/VARIOUS LES SCHWAB TIRE CENTER 018300 12/10/91 21.43 12639 SUPP/ATTNY MCGRAW HILL SHEPARDS 018430 12/10/91 277.60 12640 HERV/PD HILVERFLHET SYSTEMS 018465 12/10/91 1,689.84 12641 SUPP/PARKH $OFTDESK PUBLISHING 018606 12/10/91 69.95 12642 HUPP/ADN HYATESRAN JOURNAL 018760 12/10/91 84.00 12643 SUPP/LIB 8UPERIOR BOOKS 01H830 32/10/91 73.58 12644 SERV/ENGINEERING ~RKTRONIX, INC. 019049 12/10/91 708.00 12645 SUPPL/VARIOHS UNOCAL-ERNIE GRAHAM OIL 020010 12/10/91 501.78 12646 SERV/VARIOUH UNITED DISPOSAL 020020 12/10/91 997.40 12647 HUPP/RSVP US POSTAL SERVIC~ 010090 12/10/91 458.00 12648 $UPP/WYR WATER FOOD & RESEARCH LAB 022062 12/10/91 204.25 12649 SUPP/WWTP ~ATER METRICS 022070 12/10/91 230.88 12650 HERV/PD ZOODBURN CARCRAFT 022508 12/10/91 413.00 Standard N~port DECEMBER, 1991 Page 3 ~eck Number 2651 .2652 2653 2654 2655 .2656 .2657 .2659 .2660 2661 .2662 2663 2664 2665 2666 2667 .2668 2669 .2670 2671 26?2 2673 .2675 2676 2677 2678 2679 2680 2681 2682 2683 2684 2685 2686 3001 ]002 3O03 3004 3005 30O6 3007 3008 3009 3010 3011 3012 3013 3014 3015 3016 Budgetary Account Number Vendor Name Vendor Number Check - Date }{ritten Amount of Check SUPPL/~TP WDB COAST TO COAST 022540 12/10/91 277.96 SERV/PARKS WOODBURN HIGH SCHOOL 022615 12/10/91 150.00 GERV/VARIOUS ~OODBURN INDEPENDENT 022630 12/10/91 49.50 SERV/PARKS WOODBURN LANES 022655 12/10/91 142.25 SUPPL/PARKS WOODBURN LUMBER 022660 12/10/91 238.96 SUPPL/VARIOUS WOODBURN OFFICE SUPPLY 022670 12/10/91 404.58 SUPPlES/VARIOUS WOODBURN PHARMACY 022680 12/10/91 29.99 SUPPLIES/STREET }{DB RADIATOR & GLASS 022700 12/10/91 89.50 SUPPL/VARIOUS }{DB TRUR VALUE 022750 12/10/91 274.58 SUPPL/WWYP }{DB UPHOLHYERY 022760 12/10/91 10.00 HUPPL/PD YES GRAPHICS 024025' 12/10/91 87.00 MILEAGURSVP ELIZABETH BRODEHSER 035067 12/I0/91 7.68 MILEAGE/RSVP MILLIE BPPLER 035213 12/10/91 39.84 MILEAGE/RSVP ELEANOR HOWE 035343 12/10 / 91 8.16 MILEAGE/RSVP ROBERT JOHNSTON 035367 12/10/91 32.40 MILEAGE/RSVP LEO LA ROQUE 035465 12/10/91 162.24 MILEAGR/RHVP FRANK M~}{KS 035504 12/10/91 84.48 MILEAGURHVP RRNA OSBORNE 0355.80 12/10/91 24.00 MILEAGE/RSVP ALMRDA QUIRING 035608 12/10/91 9.12 NILEAGE/RHVP JUNE SIMPSON 035608 12/10/91 19.44 MILEAG]{/RHVP ANDREA HCHOOLRR 035652 12/10/91 105.84 MILEAGE/RSVP CHARLES WIGLE 035748 12/10/91 38.40 DIAL-A-RIDE HATTIE CLARK 045100 12/10/91 82.60 DIAL-A-RIDE CORNELIUS DONNRLLY 045230 12/I0/91 102.20 DIAL-A-RIDE WllqNIFRED FACHIRI 045245 12/10/91 107.40 DIAL-A-RIDE FREMONT GRHRHLING 045290 12/10/91 9.80 DIAL-A-RIDE ]{RNA OSBORNH 045510 12/10/91 44.80 DIAL-A-RIDH BYRON PEFFLY 045530 12/10/91 195.60 DIAL-A-RIDE GERTRUDE RI{ES 045545 12/10/91 51.20 DIAL-A-RIDE HAMES STROUP 045595 12/10/91 70.40 DIAL-A-RIDE BARBARA STROUP 045596 12/10/91 35.56 DIAL-A-RIDE EDITH WILLIAMS 045707 12/I0/91 58.80 PETTY CASH-CITY HALL CITY OF WOODBURN, PETTY CASH 015255 12/10/91 '184.52 REGISTRATION/PD ONEA 014039 12/10/9I 56.50 WATER BILL PERMIT US POST OFFICE 022090 12/13/91 143.56 THRU 1300 V 0 I D PRR REQUEST OF BANK VOID VOID VOID REGISTRATION/P}{ PUBLIC SAFETY CONSULTANTS 12/16/91 60.00 SUPPLIES/CITY HALL MWV COUNCIL OF GOVERNMENTS 12/16/9I 965.00 SUPPLIES/TRANSIT BRENDA WILLIAMS 12/16/91 28.26 SUPPLIEH/PD }{OODBURN PIZZA HUT 12/16/91 24,00 SUPPLIES/PLANNING PLANNING BOOKSTORE 12/16/91 16.50 REGISTR/PD THE BEND RIVERHOUHE 12/16/91 417.30 SUPPL/PW UNI-BRLL PLASTIC P!PE 12/16/91 40.00 REGISTRATION/FIN HEILLPAYH IRC 12/16/9i 99.00 SUPPLIES/WTR A & A DRILLING 000010 12/16/91 850.00 $UPPLIEH/WTR ~.DVANYAGE BUSINESS FORMS U00073 12/16/91 410.14 SUPPL/WWTP AMERICAN CHEMICAL SOCIETY 000202 12/16/91 73.00 SUPPL/VARtOUS AUTOMATED OFFICE SYSTEM-SALEM 000663 12/16/91 360.41 SUPPL/PARKS AWARDS & ATHLETICS 000580 12/16/91 476.70 23/92 Standard Report A P CHECK LISTING Page 4 )ck Number ]017 3018 3019 3020 3021 3022 3023 3024 3025 3026 3027 3028 3029 3030 3031 3032 3033 3034 3035 .3036 .3037 ~3038 .3039 L3040 13041 13042 13043 13044 13045 13046 13047 13048 13049 13050 13051 13052 13053 13054 13055 13056 13057 13058 13059 13060 13061 13062 13063 13064 13065 13066 13067 13068 Budgetary Account Number SUPPL/VARIOUS SUPPL/VARIOUS SUPPL/LIB SUPPL/AYYNY SUPPL/WWTP BERV/PD BUPPL/VARIOUS SERV/CITY HALL SERV/VARIOUB SUPPLIEB/PD SUPPL/LIB SUPPL/COMPUYER SUPPL/PD SUPPL/PD SUPPL/BTREET SERV/VARIOUS SERV/~TTNY BUPPL/VARIOUB SUPPL/PARKS BUPPL/~TP SUPPL/VARIOUB BUPPL/VARIOUS SUPPL/PD SUPPL/PD BERV/911 SUPPL/WWTP SUPPL/WWYP SUPPL/VARIOUB SUPPL/VARIOUB BUPPL/VARIOUS EXPENSES/911 BERV/VARIOUS BERV/LIB MEMB/PD SUPPL/RSVP BUPPL/WWYP SUPPL/PD SUPPL/PD SUPPL/LIB SUPPL/VARIOUB SUPPLIES/COMPUTER SUPPL/LIB SUPPL/COURT SUPPL/CtTY HALL SUPPL/VARIOUS SUPPL/WWYP SUPPL/LIB HUPPL/WTR SUPPL/CTY HALL MAIHT SERV/VARIOUS SUPPL/PD SUPPL/PD Vendor Name Vendor Number Check - Date Written Amount of Check BEN-KO-NATIC 001200 12/16/91 9.33 BI-NARY 001275 12/16/91 95.14 R R BOWKER 001370 12/16/91 124.64 BUTTERWORTHS LEGAL PUBLIC. 001597 12/16/91 100.05 CALLAGHEN & CO 002040 12/16/91 326.78 CASE AUTOMOTIVE 002190 12/16/91 1,680.84 COASTAL FARMS CONVENIENCE CARD 002815 12/16/91 446.47 COPY OFFICE PROD 002875 12/16/91 178.75 DAVISON AUTO PARTS 003000 12/16/91 700.24 DAVIBON AUTO PARTS 003081 12/16/91 2.25 DERCO 003110 12/16191 2,571.69 EDEN SYSTEMS 004065 12/16/91 3,220.68 FARMER'S OIL 005040 12/16/91 143.75 FBI 005071 12/16/9I 34.00 FOX VALLEY MARK SYBT 005330 12/16/91 250.68 GTE MOBILENEY 006373 12/16/91 294.54 MARYHARRIS 007085 12/16/91 252.00 HARRIH UNIFORM 007090 12/16/91 298.00 HERSHBERGNR MOTORB 007150 12/16/91 250.40 HIGH PURITY CHEMICAL 007189 12/16/91 163.94 HYDRO?EX 007360 12/16191 223.40 INDUSTRIAL WELDING OOBIO0 12/16/91 50.30 INSTANT FIRE PROTECTION 008140 12/16/91 11.50 INTERNYL ASSOC CHIEF POLICE 008220 12/16/9I 149.00 INTERI{YL BUSINESS MACHINEH 008243 12/16191 3,366.00 L & L BUILDING SUPPLIES 011010 12/16/91 62.62 LEUPOLD & STEVENS 011219 12/16/91 108.00 METROFUELING INC 012448 12116/91 1,261.84 MR. P'S AUTO PARTS 012510 12/I6/91 311.84 MUFFLERS, HITCHES & MORE 012655 12/16/91 230.00 NEW WORLD SY8?~S 013163 12/16/91 2,681.84 NORTHWEST NATURAL GAS 013350 t2/16/91 673.59 OR BLDG CODES AGENCY 014160 12/16/91 162.24 OR PEACE OFFICERS ASSN 014424 12/i6/91 60.00 PACIFIC PRINTERS 015058 12/16/91 87.50 PACO PUMPS 015099 12/16/91 264.00 PAYLESS DRUG STORE 015200 12/16/91 119.96 PERSONAL TOUCH COMPUTING 015237 12/16/91 450.00 PHYSICIANS DESK REFERENCE 015275 12/16/91 8.95 PIONEER ELECTRONICS 015345 12/16/91 71.49 PIRIE CO 015348 12/16/91 225.00 POWELL'S BOOKSTORE 015467 12/16/91 40.12 PRINTING ARTS 015520 I2/16/91 372.25 RADIX CORP 017025 12/16/9I 100.00 RAWLINSON'S LAUNDRY 017055 12/16/91 lB.30 RICE SAFELY EQUIP 017200 12/16/91 2,658.00 SALEM TROPHY 018141 12/16/91 68.20 SCHNEIDER EQUIPMENT 018260 12/16/91 8,928.00 SCOT SUPPLY 018308 12/16/91 40.63 SILVERFLEEY SYSTEMS 018465 I2/16/91 433.17 SLATER COMMUNICATIONS 018522 12/16/91 874.60 TAB PRODUCTS 019010 I2/16/91 92.69 ]A4.140.54 T.------.m-.-.__. /23/92' Standard Report A P CHECK IASTING DECEMBER. 1991 Pa~e 5 //4 eck Number 3069 3070 3071 3072 3073 3074 3075 3076 3077 3078 3079 .3080 3081 .3082 3083 .3084 .3085 .3086 .3087 .3088 3089 :3090 ,3091 :3092 3093 .3094 .3095 .3096 ,3097 3098 3099 ~3100 .3101 13102 3103 ~3104 .31o5 ~3106 .3107 13108 .3109 13110 :311I 13112 3113 ~3114 .3115 .3116 .3117 .3118 3119 3120 Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check SERV/PW TEKTRONIX 019049 12/16/91 708.00 SUPPL/PD TERRITORIAL SUPPLY 019060 12/16/91 129.60 SUPPL/LIB TIME MAGAZINE 019159 12/16/91 28.22 SUPPL/P{ TIS 019163 12/16/91 7.50 SUPPL/WTR UNITED PIPE 020030 12/16/91 676.05 SUPPL/LIB US WESt DIRECT 020092 12/I6/91 33.40 SUPPL/~?P VALEt WELDING SUPPLY 021050 12/16/91 B.70 SUPPL/PARKS VIESKO REDI-MIX 021140 12/I 6/9I 355.56 GUPPL/WWTP VIKING INSTRUMENT LAB 021177 12/16/91 600.00 SUPPL/FIN VISIBLE COMPUTER SUPPLY 021200 12/16/91 120.39 SUPPL/STREET WEST COAST PAPER 022133 12/16/91 975.00 SUPPL/PARKS tERRY WILLIAMS 022396 12/16/91 95.B0 SUPPL/PW WOODBURN CARCRAFT 022508 12/16/91 323.52 SERV/CODE ENF WOODBURR CLEANERS 022530 12/16/91 15,00 SUPPL/~TP WDB COAST TO COAST 022540 12116/91 377.96 BUPPL/PD WOODBURN FLORIST 022600 12/16/91 32.00 BUPPL/PD WOODBURB INDEPENDENT 022630 12116/91 84.70 SUPPL/WI4YP WDBH LUMBER 022660 I2116/91 75.38 PETTY CASH CITY OF WOODBURR 015255 12/19/91 149.60 VOID VOID VOID VOID VOID BERV/CITY HALL PURE AIR 12/20/91 436.00 8UPPLIEB/9II DIGIYYAR DAVIH 12120191 BO.O0 BUPPL/PD RACAL MILGO 12/20/91 410.00 SUPPL/FIN tECHNOLOGY INTERCHANGE GROUP 12120191 597.00 REGISY/PD NOR?HWEBY MANAGEMENt BEMIR. 12120191 135.00 BERVICEB/PW PAYRIClA BARROW 12/20/91 10,00 REFUND/WTR ESTATE OF 8ULIA SYENGBR 12120191 19,95 SEMINAR/FIN NATIONAL CAREER WORKSHOPS 12120191 69.00 SUPPL/TRANSIY AMER PUBLIC TRANSIt ASSR 000330 12/20/91 65.00 SUPPL/PD APPLICATIONS DESIGN 000452 12/20/9I 1,777. O0 SUPPL/PD AUTOMATED OFFICE SYST-SALEM 000563 12/20/91 172.75 SUPPL/PD ASSOCIATED PUBLIC SAFETY 000604 12/20/91 60.00 SERV/VARIOUS AT & ? 000620 12/20/91 609.47 SERV/911 AY & T CONSUMER PRODUCTS 000640 I2120/91 21,63 SUPPL/PD BRIAN GURNTHBR 000645 12/20/91 25.00 GUPPL/WTR AWWA 000665 12/20/91 4BB. 25 SERV/{iWTP BLUE RIBBON JANITORIAL 001305 12/20/91 260.00 BUPPL/VARIOUS BOISE CASCADH 001340 12/20/91 346.51 SUPPL/W34TP CA,BY FIRE DEPT 002050 12/20/91 510.40 BONDS CHASE MANHATTAN SERVICE CORP 002400 12/20/9I 7,705,00 SERV/VARIOUS CH214 HILL 002478 12/20/91 24,372.86 SUPPL/~TP CLACKARAS COMMUNICATIONS 002540 12/20/9I 68.90 SERV/LiB DAILY 80UR~AL OF COMI~ERCE 003020 12/20/91 22.50 SERV/P{ DE HAAS & ASSOC 003108 12/20/91 6,007.25 SUPPL/WTR EL-CO INC 004105 12/20/91 198.00 CONTRACT/CITY HALL FIRST BANK OF MARIETTA 005133 12/20/91 178.87 SUPPLIES/CODE EI4F FOOD WAREHOUSE 005196 12/20/91 61.57 SUPPL/ATYN¥ FORD PUBLISHING 005245 12/20/91 43.74 253,688.57 1/23/92 Standacd Repoct A P CHF_~KLISTING DECEMBER, 1991 Page 6 I/4 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 13121 8ERV/PD GENERAL ELECTRIC 006080 12/20/91 527.38 13122 SERV/911 GTE NOBILENET 006373 t2/20/91 13,37 13123 SERV/CTY BALL MAINT C J 8ANSER CO 007055 12/20/9I 96.00 13124 SUPPL/CODE ENF HARRI8 UNIFORM 007090 12/20/91 119.00 13125 SUPPL/STREET HYDRAULIC SPECIALTY 007340 12/20/91 22.61 13126 8UPPL/WWTP INDUHYRIAL MACHINING 008075 12/20/91 577,50 13127 SUPPL/WWTP INSTANT FIRE PROTECTION 008140 12/20/9I 14.50 13128 MEMB/PD INTERNAY AHSN CHIEFS POLICE 008220 12/20/9i I00.00 13129 8UPPL/91I INTERlqAT BUSINESS MACHINES 008243 12/20/91 20,224.00 13130 RERB/BLDG INTERNAY CONF OF BLDG OFFICIAL 008290 I2/20/91 150.00 13131 SUPPL/LIB IZZY'S PIZZA 008395 12/20/91 43.24 13132 SUPPL/WWYP JOHNSTONE HUPPLY 009145 12/20/9I 105.72 13133 SERVIENGIN KIZER EXCABATING 010056 12/20/91 45,178.47 13134 SUPPL/COMPUYER GERALD LEIMBAC8 011190 I2/20/91 189.97 13135 8UPPL/VARIOU8 LEGISLATIVE COUN CORM 011200 12/20/91 540.00 13136 8ERV/COURT M8I GROUP 012015 12/20/91 I25.00 13137 FEES/BLDG MARION COUNTY BLDG INHPEC 012090 12/28/91 896.08 1313B SERVIVAR RAR~AYY INDUSY 012240 I2120/91 221.84 13139 SUPPLIRNG LEONARD MCMAHON 012399 12120/91 68.95 13140 SUPPL/VARIOUS MEYROFUELING 012448 12/20/91 378.03 13141 HUPPL/911 MICROAGE COMPUTER 012461 12/20/91 361.00 13142 SUPPL/911 MONITOR CO-OP TELEPHONE 012550 12/20191 170.00 13143 BUPPL/PD AR NELSON LEATHER 013150 12/20/91 274.26 13144 BUPPL/ClTY HALL RAINY WE NELSON CO 013153 12120/91 130.40 13145 HERV/ENG NORYHW]{BT GEOTECH 013287 12/20/91 2,337.12 13146 SERV/CT¥ HALL MPA WEST 013389 I2120/91 .775.00 13147 8UPPL/FD OR DEPY OF G~'L SERV 014200 12/20/91 100.00 13148 BOOKB/ATYNY OR LAW INSTITUTE 014325 12/20/91 80.00 13149 MEMB/FINANCE OR MUNIC FIHRNCE OFFICE 014360 12/20/91 50.00 13150 SUPPLIWWYP PAC CREST BUSINESH 8THY 015019 12/20/9I 1,374.00 13151 SERV/VARIOUS US WEST COMMUNIC 015030 12/20/91 2,773.55 13152 SUPPL/RHVP PAC PRINTER8 015050 12/20/91 87.50 13153 SUPPL/ENG PIPE YECH 015337 12/20/91 73,988.01 1'3154 SUPPL/~YP PLATY ELEC 015340 12/20/91 14.50 13155 SERV/ClTY HALL PITNEY BOWES 015350 12/20/91 132.50 13156 SERV/VARIOU8 PGE 015420 12/20/91 19,009.45 13157 SUPPL/911 POSITIVE PROROYIONH 015463 12/20/91 150.75 13158 SUPPL/CY¥ HALL PRINTING ARYH 015520 12/20/91 56.25 13159 HERV/911 PTI COMMUNIC 015580 12t20/91 120.00 13160 SERV/WWYP QUALITY CONTROL SERV 016063 12/20/91 136.00 13161 SUPPL/PD R & L PRECISION RADAR 017009 12/20/91 97.00 13162 HERV/COURY TERRY RAMIREZ 017050 12/20/9I 150.00 13163 SERV/WWTP JACK RAWLINGS 017054 12/20/91 1,346.80 13164 SUPPL/WTR RAWLINSON'S LAUNDRY 017055 I2/20/91 6.70 13165 SUPPL/WWYP RUGGED RFG 017361 12/20/91 36.00 13166 SUPPL/VARIOUS LES SCH{AB TIRE 018300 12/20/91 1,111.51 13167 8ERV/WTR 8ERVICENTER 018360 12/20/91 250.00 13168 8ERV/911 $ILVERYON FIRE DIHT 018468 12/20/91 44.77 13169 SUPPL/PD SNC DIHTRIBUTORS 018574 12/20/91 69.95 13170 8ERV/LIB SOUND ELEVATOR 018610 12/20/91 146.17 13171 SEHV/PD STATESRAN JOURNAL 018760 12/20/91 449.72 13172 SUPPL/PW TAYLOR ELECTRIC 019030 12/20/91 157.15 429.272.29 2]/92 Standard Report A P CHI~CKLISTING DECEMBER. 1991 Page 7 ck Num~ec Budgetary Account Number SKRV/ATTNY 8ERV/~YP SUPPL/LIB SUPPL/WWTP SUPPL/~TP BOND8 POHTAGE/VARIOUS .qUPPL/WTR SERV/WWTP 8ERV/WTR SUPPL/~TP SERV/VARIOUS SUPPL/VARIOUS 8UPPL/PD SUPPL/PLANI{ING WATER BILL PEWIT POSTAGE MACHINE PHTGE HERV/AYTNY SERV/VARIOUS SEMINAR/MARY Y WATER BILL PERMIT VOID VOID VOID VOID SERV/ClYY HALL SERV/~YP SUPP/LIB MILEAGE/RSVP MILEAGE/~VP MILEAGE/RSVP SUPPL/WWTP SERV/VARIOUS SUPPL/PARKS SUPPL/PD SUPPL/911 SUPPL/ATYNY SERV/VARIOUH SUPP/WTR BOOKS/LIB SERV/WWTP SKRV/VARIOUS 8UPPL/LIB SERV/PARKS SERV/VARIOU8 SUPPL/VARIOUS SERV/COURT SERV/ PA~S SERVIWWTP SUPP/LIB SUPP/WTR SERV/CITY HALL Vendor Name Vendor Number Check - Date Written Amount of Check ROBERT E. THOMAH 019138 12/20/91 226.80 TOWN & COUNTRY PEST 019190 12/20/91 300.00 TRAPPlST ABBEY BOOKBINDERS 019240 12/20/91 360.00 TRUSS-T STRUCTURE 019260 12/20/91 16.65 UNOCAL 020010 12/20/91 543.90 US BAMCORP 020059 12/20/91 2,562.60 US POSTAL SERV 020090 12/20/91 687.00 VIESKO REDI-MIX 021140 12/20/91 198.42 VIKING INSTRUMENT LAB 021177 12/20/91 1,290.00 WATER, FOOD ~ RESEARCH LAB 022062 12/20/91 225.50 WATERLAB 022065 12/20/91 25.00 WDB INDEPENDENT 022630 12/20/91 101.60 WDB OFFICE SUPPLY 022670 12/20/91 42.30 WDB PHARMACY 0226B0 12/20/91 377.70 YES GRAPHICS 024025 12/20/91 42.00 U8 POSY OFFICE 020090 :12120191 155.99 POSTAGE BY PHONE 015466 12120/91 600.00 N. ROBERT SHIELDS 018450 12124/91 3,003,75 GTE MOBILENET 006373 12126191 148,34 BUREAU OF LABOR AND INDUBYRIE8 O01H05 12/26/91 00.00 U8 POST OFFICE 020090 ~ 12127/91 157.89 PURE AIR CO 12130191 1,480,00 YRI MOTOR & MACHINERY 12130191 162.00 BIZMART 12/30/91 35.98 MARGE LONG 12130191 7.20 ROBERT SYILLMAN 12/30/91 46.00 GERALD W~D 12/30/91 32.40 PANASONIC CORM SYSTEMS 12/30191 652.00 ALARM SYSTEM8 000177 12/30/91 755,40 AWARDS & ATHLETICS 000580 12/30/91 99.00 BOISE CASCADE 001340 12/30/91 144.77 CLACKAMAS COMMNICATIO~S 002540 12/30/91 283.50 CLARK BOARDMAN CO 002543 12/30/91 83,32 COMMTRON 002743 12/30/91 97.34 COASTAL FARM8 CONVENIENCECARD 002815 12130/91 21.90 CURLEY PUBLISHING CO 002951 12/30/91 38.90 L N CURTIS & SON 002960 12/30/91 401.26 DAVIHON AUTO 003080 12/30/91 203.53 EBHCO SUBSCRIPTION SERV 004040 12/30/91 519.00 ENGELMAN ELEC 004190 12/30/91 35.00 GTE MOBNILENEY 006373 12/30/91 531.75 G W HARDWARE 006405 12/30/91 138.58 RONALD M HELLEWELL 007135 12/30/91 105.00 HERHBERGER ROTORS 007150 12/30/91 85.00 HIGH-PURITY CHEMICAL 007189 12/30/91 821.73 INGRAM DIST GROUP OOBl16 I2/30/91 175.53 L & L BLDG 0II010 12/30/91 142.37 LANDYS & GYR 011032 12/30/91 387.50 447,905.69 A P CHi~]CK DECEMBER, 1991 !/23/92 Standard Re@oct Page 8 ?beck Number 13225 13226 13227 13228 13229 13230 13231 13232 13233 13234 13235 13236 13237 13238 13239 13240 13241 13242 13243 13244 13245 13246 13247 ~13248 13250 13251 13252 13253 13254 13255 13256 Budgetary Account Number SUPP/PARKS SUPP/LIB SERV/PW MEMB FEEIgll SERVIPARKS SERV/COURT SUPP/LIB SERV/VARIOUS SUPP/PW SERV/ENG SERV/VARIOUS SERV/YRANSIT HUPP/FIR SERV/911 HUPP/WW~P SUPP/CT¥ MALL MAINY NAINT/PW BOOKULIB SUPP/PARKS SUPP/PARKS SUPP/VARIOUS SUPP/PARK8 MILNAGE/RSVP MILEAGE/RSVP MILEAGE/RHVP MILEAGE/RSVP MILEAGE/RSVP MILEAGE/RSVP MILEAGE/RSVP MILEAGE/RSVP MILEAGE/RSVP SEWER BONDS Vendor Name Vendor Number LIND'S MKT 011240 MACMILLAN PUBLISHING 012040 MARION COUNTY CLERK 012087 MARION COUNTY FISCAL SERV 012140 MARYATT INDUSTRIES 012240 OR DEPT OF REVENUE 014217 OR HISTORICAL SOCIETY 014310 US WEST COMMUNICAYIONH 015030 PAC SAFETY SUPPLY 015040 CHRIS PARK 015135 PGE 015420 SALEM BRAKE ~ WHEEL 018075 SCOT SUPPLY 018308 SILVERYON FIRE DISY 018468 SPENCER TURBINE 018680 SUPPLYWA¥S 018845 TEKTRONIX 019049 MUSIC-TIME LIFE BOOK8 019160 US POSTAL SKRV 020090 VIKING OFFICE PROD 021180 VISIONS 021203 WOODBURN OFFICE SUPPLY 022S70 ELIZABETH BRODEHSER 035067 MILLIE EPPLER 035213 GW~ GUNTER 035297 HUGH GUNTER 035298 ROBERT 8ORNSYON 035367 MARGARET KANE 035390 LEO LA ROQUE 035465 JUNE SIMPSON 035648 CHARLES WIGLE 035748 SECURITY PACIFIC CLEARING SERV 018335 Check - Date Written Amount of Check 12/30/91 186.70 12/30/91 168.00 12/30/91 145.00 12/30/91 7,376.75 12/30/91 197.58 I2/30/91 37.00 t2/30/91 91.60 12/30/91 70.85 12/30/91 76.64 12/30/91 546.53 I2/30/91 6,524.57 12/30/91 81.22 12/30/91 21.42 12/30/91 223.85 12/30/91 250.54 12/30/91 22.80 12/30/91 708.00 12130/91 16.64 12/30/91 87.00 12/30/91 83.42 12/30/91 272.05 12/30/91 101.04 12/30/91 6.72 12/30/91 35.76 12/30/91 33.42 12/30/91 19.44 12/30/91 35.76 12/30/91 14.40 12/30/91 151.92 12/30/91 32.40 12/30/91 48.00 12/31/91 540.00 466,112.71 INFORMATIONAL MEMO TO: THROUGH: FROM: DATE: SUBJECT: THE CITY COUNCIL AND CiTY ADMINISTRATO~ FRANK TIWARI, P73BL!C WORKS DIRECTOR ~oFRANK SINCLAIR, POTW SUPERINTENDENT 1/21/92 SPECIALTY POLYMERS PERMIT VIOLATIONS On 12/24/91 Specialty Polymers was issued a Notice of Violation for permit violations. Laboratory tests had showed that the concentration of cyanide in their waste water effluent to the City system exceeded their City issued permit limits. Specialty Polymers had also failed to notify the POTW of the violation within twenty four (24) hours and to re-sample and report the results within thirty (30) days. The Notice of Violation ordered Specialty Polymers to bring themselves into compliance' with the City's cyanide limits, as outlined in ordinance 1790. Subsequent sampling and testing has shown that Specialty Polymers is presently meeting cyanide limits. The series of permit violations including several cyanide violations has placed Specialty Polymers in Significant Non Compliance for the calendar year 1991. Significant Non Compliance (SNC) indicates that the industry was out of compliance a certain percentage of the time over a 6 month period. The City is required by 40 CFR 403.8 (f)(1)(vii)(2)(7) to publish the industry's name and facts of the SNC in the local newspaper, and iris likely that this will be done by March !992. CITY OF WOODBURN NOTICE OF VIOLATION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 Page IN THE MATTER OF the alleged violation of Ordinance 1790 by Specialty Polymers AMENDED ORDER FINDINGS 1. Specialty Polymers, 2475 Progress Way, Woodburn, Oregon is an industrial user located within the incorporated limits of the city of Woodburn, Oregon. 2. Specialty Polymers was issued wastewater discharge permit no. 004 which contains prohibitions, restrictions, and other limitations on the quality of wastewater discharges into the city's sanitary sewer system. 3. Pursuant to Woodburn Ordinance 1790 and the above-referenced permit, information is routinely collected and evaluated on the compliance status of the industrial user. 4. The information presented to me indicates that Specialty Polymers is in significant noncompliance since it has allegedly violated its permit and Ordinance 1790 in the following manners: Laboratory tests showed that the concentration of cyanide in the wastewater exceeded the permit limits between the months of January 1st and June 30th, 1991. Three samples were taken during this period of which two samples were over the TRC limit. This constitutes significant noncompliance acording to 40 CFR 403. 8 (f) (2) (viii). Specialty Polymers failed to notify the POTW of a violation of the monthly average limit for cyanide within 24 hours of becoming aware of the violation. Co Specialty Polymers failed to resample and submit results within 30 days after becoming aware of the cynaide violation. BASED UPON THE ABOVE FINDINGS, BEING FULLY ADVISED IN THE PREMISES, IT IS HEREBY ORDERED: that Specialty Polymers be brought into complete compliance with Ordinance 1790 and its permit by January 1, 1992. I - ORDER N. ROBERT SHIELDS, CITY ATTORNEY 270 MONTGOMERY STREET WOODBURN, OREGON 97071 TEI.EPIIONE (S03) 982-S222 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Page It is further ordered that additional sampling is required to begin by December, 1991. We will review the collected data after three months. Determination will be made at that time on reducing the sampling frequency. The following monitoring requirements shall apply to the treated effluent: P~remeter Cyanide Unit of Sampling Type of Measurement Fr~ouencv Sample mg/I 3/month Composite You are hereby notified that your failure to comply with the terms of this order can result in further enforcement action pursuant to the terms Ordinance 1790 and any other available legal remedies. Dated this 2.~-+kday of December, 1991. ~, ~ , G. S. '~Frank) Tiwari, P.E. Woodburn City Engineer 2 - ORDER N. ROBERT SIIIELDS, CITY ATFORNEY 270 MONTGOMERY STREET WOODBURN, OREGON 97071 TEI.EPI[ONE (503) 982-5222 January 24, 1992 As approved by unanimous decision at a special Board meeting held January 24th at Brack's Restaurant, Woodburn Fire District's position on the City of Woodburn's request to increase their tax levy authority for fiscal year 1992-93, is as follows. By passage of Measure 5 the voters of Oregon have mandated that agencies supported by property tax revenues be responsive in managing those resources allocated for their operations. To that end the Woodburn Fire District will operate within the limitation of Measure 5. it is the Fire Districts position that all tax supported entities should also prepare their 1992-93 budgets within the 6% growth of their 1991-92 taxing authority. If the City of Woodburn is authorized to levy in the amount of $2,856,446.00 it is projected to have a negative impact on the Fire District resulting into a loss of $40,931.00 of tax revenue. If the City of Woodburn is authorized to levy in the amount of $2,660,000.00 it is projected to have a negative impact on the Fire District resulting in a loss of $16,140.00 of tax revenue. If the City of Woodburn increased their taxing levy 6% ($2,569,357.00) of their taxing authority in fiscal year 1991-92 it is projected it will result in a loss of $4,025.00 of tax revenue for the Fire District. 1776 Newberg Highway Woodburn, Oregon 97071