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Minutes - 01/13/1992 ..- COUNCIL MEETING MINUTES January 13, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 13, 1992. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 001 7 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Finance Director Gritta, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Recreation & Park Director Holly, Library Director Sprauer, Public Works Program Director Rohman. 0023 MINUTES. JENNINGS/FIGLEY. ..approve the Council minutes of December 9, 1991; accept the Planning Commission minutes of December 12, 1991 and Library Board minutes of December 11, 1991. ~ APPOINTMENTS. JENNINGS/SIFUENTEZ.. .approve the appointment by the Mayor of Nancy Bowman to the Library Board with her term expiring in December 1995. The motion passed unanimously. JENNINGS/FIGLEY...approve the appointment by the Mayor of Maxine Henkes to a term on the Planning Commission expiring in December 1994. The motion passed unanimously. JENNINGS/FIGLEY...approve the reappointment of Paul Johnson to a full term on the Planning Commission expiring in December 1995. The motion passed unanimously. Page 1 - Council Meeting Minutes, January 13, 1992 r m ............,. ,--' Mayor Kyser announced and accepted the resignation of Mr. Harlan Scott from the Planning Commission. QQ13 PRESENTATION. Mayor Kyser presented Joan Flomer with a certificate of appreciation for her many years of unselfish service to the community in serving on the Library Board. ~ COMMITTEE REPORTS - WOODBURN CHAMBER OF COMMERCE. Dan Glennon, representing the Woodburn Area Chamber of Commerce extended an invitation to the Council to attend the forum luncheon on January 15 at the Elks Lodge. He also reported that the Chamber is reorganizing Farmfest and that the project will have a different format in upcoming years. QM8 COMMUNICATIONS City Administrator read a letter from the Wal-Mart Stores public relations director advising the city of their intent to build a store in the community. Q2.1Q City Attorney Shields read a letter from the U.S. Department of Housing received January 13, 1992 notifying the city of administrative closure of HUD Case No.1 0- 91-0146-1 relating to the Grace Village property. .Q26.2 Chief of Police Wright presented the Mayor with an engraved plaque expressing the appreciation of the city department managers for his service as interim city administrator while the position was vacant. ~ PUBLIC HEARINGS. A. Subdivision Ordinance Amendments - Mayor Kyser declared the public hearing open at 7: 11 p.m. Community Development Director Goeckritz explained that the revisions will bring the city ordinance into compliance with state statute. No one in the audience spoke either for or against the ordinance amendments. The Mayor closed the public hearing at 7: 15 p.m. JENNINGS/FIGLEY...approve the recommended amendments to the Subdivision Ordinance. The motion passed unanimously. B. Vacation of storm drain and sanitary sewer easements - K-Mart. Mayor Kyser opened the public hearing at 7: 16 p.m. Public Works Director Tiwari reviewed the easements, a 20-foot wide storm drain easement and a 17-foot wide sanitary sewer easement that are currently on file. He explained that the easements are no longer necessary as in their present locations serve no public interest. No one spoke either for or against the easement vacations. The Mayor closed the public hearing at 7: 17 p.m. Page 2 - Council Meeting Minutes, January 13, 1992 1'1f' -." .-- ~ COUNCIL BILL 1357 - ORDINANCE VACATING AN EXISTING 20-FOOT WIDE STORM DRAIN EASEMENT AND A 17-FOOT WIDE SANITARY SEWER EASEMENT. Councilor Hagenauer introduced Council Bill 1357. The bill was read by title only since there were no objections from the Council. JENNINGS/FIGLEY.. .amend the ordinance to add "and declaring an emergency." On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1357 duly passed. ~ COUNCIL BILL 1358 - ORDINANCE AMENDING ORDINANCE 1790 (THE SEWAGE DISCHARGE ORDINANCE) AND DECLARING AN EMERGENCY. Councilor Hagenauer introduced Council Bill 1358 which was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1358 duly passed with an emergency clause. ~ COUNCIL BILL 1359 - ORDINANCE RELATING TO REAPPORTIONMENT OF WARD BOUNDARIES. REPEALING ORDINANCE 1834 AND DECLARING AN EMERGENCY. Councilor Hagenauer introduced Council Bill 1359 which was read by title only since there were no objections from the Council. On roll call for final passage, the bill was passed unanimously. Mayor Kyser declared Council Bill 1359 duly passed with an emergency clause. ~ COUNCIL BILL 1360 - RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE STATE OF OREGON FOR THE WIDENING OF HIGHWAY ~. Councilor Hagenauer introduced Council Bill 1360. The bill was read by title only since there were no objections from the Council. Public Works Director Tiwari explained that this was a standard agreement with the State and that $63,000 would be paid by the city towards installation costs of sidewalks and curbs which currently do not exist. He stated that the assessment process would be initiated by the City to recover the $63,000 cost from property owners who benefit from the installation of the curbs and sidewalks in front of their property.. On roll call for final passage, the bill was unanimously passed. Mayor Kyser declared Council Bill 1360 duly passed. QU3 COUNCIL BILL NO. 1361 - RESOLUTION ESTABLISHING SYSTEMS DEVELOPMENT CHARGE POLICIES TO IMPLEMENT AND CLARIFY THE REQUIREMENTS OF ORDINANCE 2070. Councilor Hagenauer introduced Council Bill 1361 which was read by title only as there were no objections from the Council. Public Works Director Tiwari reviewed the resolution, pointing out that most of the policies already exist, but this action clarifies the policies to be followed in implementing the ordinance. On roll call vote for final passage, the bill was unanimously passed. Mayor Kyser declared Council Bill 1361 duly passed. Page 3 - Council Meeting Minutes, January 13, 1992 I'll' -, ".-- 0842 COUNCIL BILL NO. 1362 - RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH U.S. WEST COMMUNICATIONS SERVICES. INC. Councilor Hagenauer introduced Council Bill 1362. The bill was read by title only since there were no objections from the Council. City Attorney Shields recommended the bill be amended to add a "whereas clause" to document that U.S. West Communications is the sole source of the equipment contracted for. JENNINGS/FIGLEY...that a whereas clause be placed between the 2nd and 3rd clauses specifying that U.S. West Communications Services, Inc. is the sole provider of services; and in the 4th whereas clause, the word "West" needs to be added after U.S. so that it reads U.S. West Communications Services, Inc. On roll call vote for final passage, Council Bill 1362 was passed unanimously. Mayor Kyser declared Council Bill 1362 duly adopted. ~ COUNCIL BILL NO. 1363 - RESOLUTION AUTHORIZING THE EXCHANGE OF REAL PROPERTY LOCATED NEAR 315 "A" COURT. Councilor Hagenauer introduced Council Bill No. 1363 which was read by title only since there were no objections. Public Works Director Tiwari reviewed the proposed property exchange and specified that the property owned by the city is not being used and is not needed for public use. He stated that, in his opinion, acquiring the ten foot for road dedication was more valuable to the city for future widening of street. On roll call vote for final passage the bill passed unanimously. Mayor Kyser declared Council Bill 1363 duly passed. 1089 COUNCIL BILL NO. 1364 - RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR SOFTWARE SUPPORT WITH EDEN SYSTEMS. Councilor Hagenauer introduced the bill. Council Bill 1364 was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill 1364 was unanimously passed. Mayor Kyser declared Council Bill 1364 duly passed. 1127 BID AWARD. JENNINGS/FIGLEY...that AG West Supply be awarded the bid for purchase of a utility tractor in the amount of $18,892.00. The motion passed unanimously. 1147 LIQUOR LICENSE APPROVAL. JENNINGS/FIGLEY...approve the recommendation of Chief of Police Wright for approval of a package store liquor license for Shop 'N Kart. The motion passed unanimously. 116Q APPROVAL OF CLAIMS. SIFUENTEZ/GALVIN...approve voucher checks 12379- 1 2547 for the month of December 1991. The motion passed unanimously. Page 4 - Council Meeting Minutes, January 13, 1992 111" ~ ,,....-.. 11..S.Q REPORT ON WATER TESTING PROGRAM. Randy Rohman, Public Works Program Director outlined the program which will consist of sampling residential taps and testing for lead and copper content and is part of the Safe Drinking Water Act of 1986. They will be targeting the highest risk homes, those using lead solder installed after 1982 until 1984 when lead solder was banned. He stated that they do not anticipate problems with the testing process and will be gathering approximately 60 samples. ~ STATUS REPORT ON EMANUEL HOSPITAL LAWSUIT. City Attorney Shields reported that the Oregon Court of Appeals ruled that the city is not liable for the medical expenses in this case. He also pointed out it is likely that the ruling will be appealed to the Oregon Supreme Court. 1471 Councilor Figley questioned the Public Works Director as to whether or not unpaved roads are maintained during the winter months, specifically citing W. Lincoln Street, and what process the City and/or property owners follow to initiate the procedure for improvement of an unpaved street. Director Tiwari stated that property owners along a portion of W. Lincoln Street did not want to participate in the street improvement project which took place at the time the United Methodist Church was built. The Council was also informed that maintenance of unpaved streets are generally done during the summer months. 1192 Councilor Jennings suggested that former police officer Larry McKnight be recognized for his contributions in working with Cadet and DARE programs. Chief Wright stated that Officer Jim Seeley will replace Mr. McKnight in overseeing the programs within the community. 1.S.5.9 Councilor Steen questioned the logic behind the designation of the 20 minute parking spaces in the downtown area. Chief Wright stated that the Downtown Association designated 6 parking spaces with a 20 minute time limit. .1.91.6 Mayor Kyser advised the Council that the Police Department has a video tape regarding gaming and off-track betting and suggested that Councilors take the time to review the tape. 1994 ADJOURNMENT. The meeting adjourned at 8:05 p.m.. APPROVED Fred W. Kyser, May ATTEST ;11~7~* Mary Ten t, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, January 13, 1992 ~