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Minutes - 01/27/1992 ~ COUNCIL MEETING MINUTES January 27, 1992 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 27,1992. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kyser presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kyser Figley Galvin Hagenauer Jennings Sifuentez Steen Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Finance Director Gritta, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Recreation & Park Director Holly, Public Works Program Director Rohman, City Recorder Tennant. 0020 MINUTES. JENNINGS/FIGLEY... approve the Council minutes of January 13, 1992 and accept the Park Board minutes of January 14, 1992 as written. The motion passed unanimously. 0027 APPOINTMENTS - PARK BOARD. Mayor Kyser recommended the reappointments of Sue Fofana-Dura, Jack Mitchoff, and Lynda Hamilton as Park Board members with their terms expiring on December 31, 1994. JENNINGS/FIGLEY....reappointments be approved as recommended. The motion passed unanimously. 0045 The Cable Television Advisory Committee will hold a public workshop on Monday, February 3, 1992, 7:00 p.m., City Hall Council Chambers, for the purpose of receiving public input on improvements and/or changes to the existing Cable TV franchise ordinance. Page 1 - Council Meeting Minutes, January 27, 1992 ........... ,.-.. COUNCIL MEETING MINUTES January 27, 1992 TAPE READING 0060 PROCLAMATION - CATHOLIC SCHOOLS WEEK. Mayor Kyser proclaimed January 26 - 30, 1992 as Catholic Schools Week and advised the public that the proclamation is posted on the bulletin board in City Hall. 0065 CHAMBER OF COMMERCE REPORT. Dan Glennon, representing the Chamber Board, advised the Council of the following upcoming activities: 1) Casino Night - March 13, 1992; 2) Shadow program for High School students - during the month of February 1992; and 3) Distinguished Service Award Banquet - February 4, 1992 at 7:00 p.m.. 0115 PUBLIC INPUT HEARING - PROPOSED INCREASE IN TAX LEVY AUTHORITY. Mayor Kyser declared the hearing open at 7:05 p.m.. Attorney Shields briefly reviewed certain legal information pertaining to the intent of the new hearing process as required under new state legislation which requires tax coordination between non-school units of local government. He stated that the public notice provided for a tax levy authority amount not to exceed $2,856,446. He suggested that the Council continue the public hearing to another date if a recommended amount differs from the published amount. The staff would republish the hearing notice based on a newly established specific tax levy authority amount. Kathy Figley, Chairman of the Budget Committee, read a memo to the Council advising them that the Budget Committee has recommended a total 1992-93 tax levy authority of $2,569,358 which is 6% over the current tax levy authority of $2,423,922. She also stated that the Committee is reviewing the budget and specific cuts would be required to balance the budget within the recommended amount. In addition, she stated that not all of the Committee members are comfortable with the proposed amount. Administrator Childs reviewed his computer models which provide for a breakdown of estimated taxes to be received by the City utilizing a 6% tax levy increase, a 9.7% tax levy increase, and the maximum tax levy increase as stated in the public notice. 0376 Kevin Hendricks, Woodburn Rural Fire District Chief, presented a letter to the Council stating that it was the Fire District's position that all non-school units of local government supported by property taxes should not increase their total tax levy authority by more than 6%. The letter also summarized the loss of revenue anticipated by the District if the City were to levy a 6% increase, a 9.7% increase, and the maximum levy as submitted under the tax coordination plan. Mayor Kyser expressed his concern regarding the City's inability to provide necessary services to the community under the limitations imposed by the recommended $2,569,357 tax levy. Bill Castine, 1740 Rainier Rd., questioned the staff regarding the specific cuts to the City departments in order to balance the budget with the recommended tax levy. Page 2 - Council Meeting Minutes, January 27, 1992 ~ COUNCIL MEETING MINUTES January 27, 1992 TAPE READING Administrator Childs stated that the Committee has not made any specific cuts at this time and the Committee will continue to meet in order to make the adjustments necessary to balance the proposed budget. Following a brief discussion, HAGENAUER/SIFUENTEZ... tax levy authority be $2,660,000. Councilor Jennings expressed his opinion that the Council should not reverse the recommendation of the Budget Committee. Attorney Shields stated that if the motion passed, the Council should continue to the hearing until a later date so other taxing districts could provide input on the effect the proposed tax levy would have on their jurisdiction. Following additional discussion on the issue, the motion and second were withdrawn. 1044 FIGLEY/SIFUENTEZ.... continue the public hearing to February 6, 1992, 7:00 p.m., for the purpose of allowing the Budget Committee, all 12 members, to discuss specifics of budget cuts proposed for either the figure tentatively arrived at last Thursday or any other figure under that submitted in the hearing not to exceed the amount in the notice. The motion passed 4-2 with Jennings and Galvin voting nay. 1083 COUNCIL BILL 1365 - ORDINANCE RELATING TO THE SUBDIVISION AND PARTITIONING OF LAND WITHIN THE CITY. Council Bill 1365 was introduced by Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1365 passed unanimously. Mayor Kyser declared the bill duly passed with the emergency clause. 1127 COUNCIL BILL 1366 - RESOLUTION APPROVING THE PARATRANSIT PLAN. Councilor Hagenauer introduced Council Bill 1366. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kyser declared Council Bill 1366 duly passed. 1157 COUNCil Bill 1367 - RESOLUTION AUTHORIZING BEAUTIFICATION lEASE WITH SOUTHERN PACIFIC RAilROAD. Council Bill 1367 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. Councilor Jennings stated that he would vote in favor of the lease, however, he disagreed with the annual lease payment to SPRR since the City is required to maintain the trees. On roll call vote for final passage, the bill passed 5-1 with Councilor Galvin voting nay. Mayor Kyser declared the bill duly passed. Page 3 - Council Meeting Minutes, January 27, 1992 .---.. COUNCIL MEETING MINUTES January 27, 1992 TAPE READING 1218 DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) LOAN APPLICATION. Public Works Director Tiwari requested Council authorization to apply for a $300,000 loan for engineering services to be performed in fiscal year 1992-93. The loan would not accrue any interest charges if it is repaid within 5 years and it is anticipated that a bond sale for construction and/or improvement of the wastewater facility would be finalized within the 5 year period. JENNINGS/FIGLEY.... approve the DEQ loan application. The motion passed unanimously. 1249 CONTRACT AWARD - WASTEWATER TREATMENT PLAN LOCAL LIMITS CALCULATION. Bids were received from the following engineering firms for the purpose of calculating local limits which relate back to each industry: CH2M Hill, $17,116.99; and HDR Engineering, $42,296.00. JENNINGS/SIFUENTEZ... award the contract to CH2M HILL as recommended by staff. The motion passed unanimously. 1310 ACCEPTANCE OF WATERLINE EASEMENTS. 1) The staff recommended the acceptance of the following waterline easements located along the north side of Hardcastle between Mill Creek and Highway 99E: Richard Jones, Rosendo and Anudelia Marquez, Anthony and Shiela Caragol, Nikifor Snegirev, Richard J. IIg, Sophia Usoltseff, Victor and Valentina Misyuk, Orrin and Kerin Ostrom, First Free Methodist Church of Woodburn, and Ford V. Husfloen. JENNINGS/FIGLEY... accept the 10 waterline easements along Hardcastle Avenue. The motion passed unanimously. 2) The staff also recommended the acceptance of a waterline easement which runs easterly from Progress Way on property owned by Earl & Donna Doman. JENNINGS/FIGLEY.... accept the waterline easement from Earl & Donna Doman. The motion passed unanimously. 1377 REQUEST FOR CONNECTION TO CITY SEWER SYSTEM. Public Works Director Tiwari briefly reviewed the request from property owner Hazel Smith to allow extension of water and sewer lines to 100 Ben Brown Lane which is located outside of the city limits but within the Urban Growth Boundary. The property owner would be responsible for all the costs associated with the line extensions, the full connection fee for each utility, and the monthly utility bill at 1.5 times the established rate. JENNINGS/SIFUENTEZ.... allow the property owner to connect to the city's utility lines. The motion passed unanimously. Page 4 - Council Meeting Minutes, January 27, 1992 r ,p --.... COUNCIL MEETING MINUTES January 27, 1992 TAPE READING 1465 CLAIMS FOR THE MONTH OF DECEMBER 1991. SIFUENTEZ/GALVIN... approve claims #12548 - #13256 in the amount of $466,112.71 for the month of December 1991. The motion passed unanimously. 1515 Councilor Sifuentez advised the Council that she would be unable to attend the budget meeting on January 28th and January 30th. 1535 In regards to the proposed tax levy issue, Mayor Kyser expressed his opinion that increasing the Fire District's tax levy by 6% does not have the same effect as the City's tax base since the district is currently operating on over a $1,000,000 tax base. 1580 ADJOURNMENT. The meeting adjourned at 7:50 p.m.. APPROVED ATTEST ~~ ~ Mary Ten nt, City Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, January 27, 1992