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Minutes - Index 1992 DECbVlBER 28, 1992 Approve Council meeting minutes of December 14, 1992 - as corrected, passed. Council Bill 1442 - Resolution entering into agreement with Dept 01 Environmental Quality for Wastewater planing/design project Council Bill 1443 - Ordinance amending Ordinance 2095 reclassifying property located in the SE quadrant of 1-5 south of Hwy 214 (Capital Development) - passed Council Bill 1444 - Ordinance appropr:ating LSCA Title V grant funds - passed Council Bill 1445 - Resolution authorizing transfer of appropriations within a fund during fiscal year 1993-93 - passed Staff reports: Status report on Bi-Mart/K-mart shared access traffic signal; 19930-94 budget calendar; Recommendation to hire consultant to assist in preparation of Transportation plan for 1-5 interchange Adjournment: 7:23 pm - DECE:IVIBER 14, 1992 Oaths of Office: Len Kelley, Mayor; Allen Arntzen, Councilor; Richard Jennings, Councilor; Elida Sifuentez, Councilor Ballot Election of Council President - nominated Richard Jennings - on roll call vote, Councilor Jennings elected to serve December, 1994 - 1996 (Corrected In 12/28/93 minutes to reflect correct term 8S 1992 - 1994) Council meeting minutes of November 23, 1992 - approved; Library Board minutes of November 25, 1992 - accepted Service awards to Richard Steen and Fred Kyser Planning Commission Appointments - motion to reappoint JoAnn Bjelland and Wes Bauer - terms to expire, December, 1996 - passed Park Board Appointments - motion to reappoint Lee Ehrens and David Ott - terms to expire December, 1995 - passed Swimming Pool Committee Appointments - passed PUBLIC HEARING - Special Assessment for Traffic signal at K-Mart/Bi-Mart access, Hwy 214 After close of hearing, motion that staff to prepare ordinance to direct the installation of the traffic signal - passed Council Bill 1440 - Resolution authorizing purchasing contract with State Dept of General Services - passed Council Bill 1441 - Resolution authorizing agreement with Chemeketa Cooperative Regional Library Service to accept grant funds for spanish language materials - passed Bid Award - Heavy Duty Truck Lift - motion to accept low bid from Gray Automotive Products -passed Payment of claims for November, 1992 - approved Staff Reports: Building activity report; Code enforcement activity report; Official election results from November 3, 1992 election - motion to accept election results - passed EXECUTIVE SESSION Adjourned to Executive Session at 8:20 pm - re: Emanuel Hospital litigation - - reconvened regular session at 9:40 pm Meeting adjourned at 8:42 pm . - NOVI::lv1BER 23, 1992, CONT. ADMINISTRATOR Childs read portion of letter received just before the start of this meeting from Mayor-elect Len Kelley, stating that Mr. Kelley requests that Mayor's appointments be rescinded or postponed so that the vacancies can be appointed by himself. No action taken by council. Woodburn Comeback campaign report - Love Santa project Written Communications- Administrator Childs read final portion of Len Kelley's letter requesting the tabling of Council Bill 1439 (Resolution Authorizing Labor Consulting Services with Donald Scott) until he has had time to review matter when he takes office. Council Bill 1436 - Ordinance annexing property located adjacent to 1-5 near Hwy 214 interchange, amending the comprehensive plan map from City multi-family residential to City commercial; Changing the zoning designation from County urban transition to City commercial retail and approving a site plan - Chappell Development, Factory Outlet Mall - passed Engineering report on traffic signal at K-Mart/Bi-Mart shared access to Hwy 214 - Motion to approve engineering report as presented - passed Council Bill 1438 - Resolution setting public hearing date to create special assessment district for installation of K-Mart/Bi-Mart traffic signal Council Bill 1439 - Resolution authorizing agreement with Donald Scott of Scott & Associates as labor consultant - passed Granting of easement to US West Communications, SE corner of Ubrary Park to install maintenance cabinet - passed Site Plan - Nuevo Amanecer Housing Project - approved, with conditions, by the Planning Commission - discussion postponed until arrival of Fire District Inspector. - Bob Benck, Fire Inspector, arrived, reviewed the fire dept report re: sprinkler system. No action taken on the site plan. Population update - as of July 1, 1992 - 14,005 EXECUTIVE SESSION Convened at 8:08 pm to review performance evaluation and compensation of City Administrator Adjourned to regular session 8:52 pm Motion to increase salary for City Administrator Childs - passed Adjourned - 9:00pm Adjourned 9:00pm - NOVEMBER 9, 1992, CONT. Letter from HUD RE: Final Determination of CompllciOce - Woodburn Latin American Club v. City of Woodburn. PUBLIC HEARING - Annexation #92-1, Comprehensive Plan Change #92-01, Zone Map Change #92-02 and site Plan #92-09 (Chappell Development). Following reports and discussion, motion to approve annexation 0 28 acres and direct staff to draft and ordinance for discussion and approval at next Council meeting - passed: motion that recommendations of Planning Commission pursuant to the site plan and amendments to Comprehensive Plan and Zone map, be approved with conditions included and additional conditions listed in staff report, and that applicant be directed to prepare the findings of fact and conclusions of law - passed Council Bill 1434 - Resolution approving Uniform Fire Code and Standards for Enforcement by Woodburn Fire District - Passed Council Bill 1435 - Resolution authorizing agreement with the State of Oregon for a Capital Assistance Grant to purchase a transit bus - passed Council Bill 1436 - Resolution authorizing agreement with CH2M Hill for electrical engineering services - passed Bid Awards - Transit Bus--Schetky Northwest Sales, Inc. in amount of $100,690.00 Bid Award - Ubrary Roof Repair--Acme Roofing Co. in amount of $16,199.00 Payment of claims for the month of October, 1992 - approved Staff Reports - Building Activity Report for October, 1992; Code Enforcement Report for October, 1992; and Acquisition of file server for the computer system EXECUTIVE SESSION Adjourn to executive session at 9:35 p.m to consult with legal counsel regarding Emanuel Hospital litigation Return to regular session at 9:55 p.m. Motion to authorize City Attorney to file a motion to reconsider in the Emanuel Hospital case in the Oregon Supreme Court - passed Adjournment - 9:58 pm NOVEMBER 23, 1992 Council minutes of November 9, 1992 -approved; Planning Commission minutes of November 12, 1992 - accepted; Recreation and Park Board minutes of October 5, 1992 - accepted APPOINTMENTS - Dorothy Jaeger to Ubrary Board to fill unexpired term ending 12/94; Tom West to Budget Committee to fill unexpired term ending December 12/93 motion to approve - passed . - NOVEMBER 9, 1992 PUBLIC HEARING - Transportation Development t'lan. Council Bill 1430 - Ordinance amending ordinance 1333 the Portland General Electric Franchise ordinance, to extend said ordinance until December 31, 1992 - passed Council Bill 1431 - Resolution approving the revised Transportation Development Program - amended bill passed Council Bill 1432 - Resolution entering into agreement with State Transportation Department for Transit Program's Annual Operating Assistance Grant for fiscal year 1992-93 - passed Council Bill 1433 - Resolution calling for Public Hearing on annexation of property west of 1-5 and North of Hwy 214 - Hearing to be held on November 9, 1992 - passed North Willamette Telecom application review - request for 90 day extension - passed Differential Police Response (DPR) program presented by Police Chief Wright. - motion to approve DPR program recommendations as an accepted form of delivery of Police services and to direct a complete evaluation of the program for Council review in November - passed Authorization for cost of sharing of street improvement (Ziebart Addition) - motion to share in cost of improving Ben Brown Lane with amount not to exceed $9,500 - passed Acceptance of easement - Fairway Plaza, Inc. - passed Highway Fund Exchange Program - presented by Public Works Director Tiwari. Motion to approve participation in' the fund exchange program of the State Highway Division and allocate this anticipated revenue as a partia funding source for the realignment of Country Club Rd. and Oregon Way at Hwy 214 - passed Site Plan Review - Subdivision actions: Planning Commission approved Ziebart Addition and Site Plan review of Holiday Inn Express. No action taken by Council. Adjournment - 8:25 p.m Council minutes of October 26, 1992 - approved; Planning Commission minutes of October 22, 1992 - accepted; Ubrary Board minutes of October 28, 1992 - accepted. ANNOUNCEMENTS; Transportation Task Force meeting scheduled for November 10, 1992. APPOINTMENTS: Cable TV Community Access Advisory Committee - Linda Johnston, Linda Sprauer, Jerry Cotter, Bruce Thomas, Dail Adams, Milt Parker and Pete Grigoreiff. Motion to accept appointments passed Letter from students at Nellie Muir School re: Preservation of Wetlands OCTOBER 26, 1992, CONT. - - SEPTEMBER 28, 1992, CONT. Bid Award - Loader Backhoe - Hessell Tractor ana Equipment - passed Site Plan Review - Carl's Jr. Restaurant, adjacent to Lawson Avenue near Stacy Allison Way - Council took no action. Adjournment 9: 15 p.m. OCTOBER 12, 1992 Council minutes of September 28, 1992 - approved; Ubrary Board minutes of September 23, 1992 - accepted; Planning Commission minutes of September 24, 1992 - accepted ANNOUNCEMENT - Public hearing to be held on October 26, 1992 to obtain public testimony on Transportation Development Plan PUBLIC HEARING - Northland Cable TV Franchise renewal - following discussion, hearing closed at 7:55 p.m. Council Bill 1424 - Ordinance granting a Cable TV Franchise to Northland Cable Television - passed Council Bill 1425 - Ordinance approving annexation and zone change of property located on south side of Parr Rd, between Brandywine Subdivision and Centennial Park (48 acres - School District) - passed Council Bill 1426 - Ordinance approving annexation and zone change of property located in the SE quadrant of 1-5, south of state Hwy 214 (174 acres - Capital Development)- passed Council Bill 1427 - Resolution authorizing agreement with State Highway Division for signal modification at Hwy 214/Evergreen Rd - passed Council Bill 1428 - Resolution authorizing intergovernmental agreement with Marion County and Janice D. Zyryanoff re: Municipal Judge - passed Council Bill 1429 - Resolution entering into a stipulation and final order with the Department of Environmental Quality - passed Payment of claims for September, 1992 - approved Site plan review of Skipper's Restaurant and an office complex on Glatt Circle) - no action taken by Council League of Oregon Cities annual conference to be held in Portland Nov.14-16, 1992 Adjourned at 8:24 p.m. OCTOBER 26, 1992 Council Minutes of October 12, 1992 - approved; Planning Commission minutes of October 8, 1992 - accepted APPOINTMENTS: Transportation Task Force - Richard Jennings; Paul Johnson; Richard Pugh; John deTar; Gary Heer; Robert Barnum; Henry Jaeger; Darrell Kelly Steve Goeckritz, Frank Tiwari, Ken Wright, Cynthia Nelson, Hal Keever - passed - SEPTt:MBER 14, 1992, CONT. PUBLIC HEARING - Sign ordinance amendments - after discussion and close of hearing - motion to approve the draft ordinance as recommended by the Planning Commission - passed Council Bill 1417 - Ordinance extending the Northland Cable TV Franchise for a 30 day period - passed Council Bill 1419 - Resolution calling for a public hearing on annexation of property - 43 acres south of Parr Road - passed; public hearing to be held on September 28,Council Bill 1420 - Resolution authorizing interdepartmental borrowing of funds - passed Payment of claims for the month of August, 1992 - approved Site Plan Actions: Planning Commission approved the following: K1awaddition (4 lot commercial subdivision abutting Stacy Allison Way and Lawson Avenue, and Miller Farm Subdivision Planned Unit Subdivision (formerly known as Hazelnut PUD) Adjournment 7:40 p.m. SEPTEMBER 28, 1992 Council minutes of September 14, 1992 - approved; Planning Commission minutes of September 10, 1992 - accepted PROCLAMATION - Disability Awareness Month, October, 1992 PUBLIC HEARING - Annexation of 49 acres located on the south side of Parr Rd (92-03), zone map amendment and conditional use. Discussion re: building a school on this property. After discussion, and close of hearing, motion that the request for annexation, zone map amendment ar'1d conditional use be approved as recommended by the Planning Commission, direct staff to draft an ordinance with findings in favor - passed PUBLIC HEARING - Annexation (92-02) and comprehensive plan map change - 173 acres adjacent to 1-5 and south of Hwy 214 - after discussion and close of hearing, motion to accept the recommendation of Planning Commission for the annexation and comprehensive plan change subiect to the conditions of the approval stated in recommendation and instruct staf to draft an ordinance so stating - passed Council Bill 1421 - Sign Ordinance - passed Council Bill 1422 - Resolution setting a public hearing date on the renewal of Northland Cable TV Franchise - amend section 1 to add date of October 12, 1992 - passed Council Bill 1423 - Resolution calling for public hearing on annexation of property located west of 1-5 and north of Hwy 214 - passed Request to extend live music and closure of premises for private party, October 1 - passed - - AUGUST 24, 1992, CONT. Contract award - roof repair at Library - to Lloyd v'it:llgel Construction - passed Water easement - Hardcastle Avenue, from Humberto and Elizabeth Casas as part of Hardcastle water main improvement project. Motion to accept - passed OLCC package store license to Woodburn AM/PM Mini Mart - passed OLCC liquor license request for Yun Wah Chinese Restaurant - passed Discussion re: site review plan for Wal-Mart developmen Request for street closure and use of sound equipment for PCUN rally - approved EXECUTIVE SESSION Adjourn to executive session at 7:39 p.m. to consult with legal council re Right-of-Way - Barclay Square Association re: Wal-mart project - - adjourn to regular session at 8:05 p.m. Motion for Public Works Director to be directed to proceed with tree root care, sidewalk and retaining wall construction as previously approved by the Council - passed Public hearing to be held in near future to discuss proposed one-way traffic on Lawson Avenue Adjourned - 8:29 p.m. Special Council meeting called at the request of the State Economic Development Department for the purpose of meeting certain grant requirements. Adjourn to executive session at 6:02 p.m. to consult with counsel regarding Grace Village. Adjourned to special meeting at 6:23 p.m. Council Bill 1416 - Resolution authorizing agreement with State of Oregon Economic Development Department regarding disposition of Grace Village property - passed AUGUST 27, 1992 EXECUTIVE SESSION SEPTEMBER 14, 1992 Council meeting minutes (regular and executive) of August 24, 1992, and special Council minutes of August 27, 1992 - approved; Library Board minutes of /August 26, 1992 - accepted; Planning Commission minutes of August 27, 1992 - accepted. PROCLAMATION: Alcohol and Drug Treatment Works Month, September, 1992 Reports from: Chamber of Commerce and Woodburn Comeback Campaign PUBLIC HEARING - Traffic flow and parking actions - area east of 1-5 and south of Hwy 214. After discussion and close of hearing, motion to accept recommendation of the staff regarding traffic flow and traffic patterns, and that the staff be authorized to act on them over the next five months - passed . JULY "&.7,1992, CONT. cooperation of Robert Engle, Attorney; including several terms as listed re: Barclay Square Associates Adjournment 8:24 p.m. EXECUTIVE SESSION Council Minutes (regular and executive) of July 27, 1992 - approved; Planning Commission minutes of July 23, 1992 - accepted Mayor appointed Elida Sifuentez to Oregon Advisory Committee of U.S. Commission on Civil Rights Motion to approve recommendation of Mayor Kyser to appoint Keith Stovall to Planning Commission with term to expire 12/93 - passed PUBLIC HEARING - WEST HAYES STREET SEMI- DIVERTER - 7:05 p.m. - 8:05 p.m.; motion to deny installation of semi-diverter, West Hayes and Evergreen passed Council Bill 1411 - Resolution authorizing placement of stop signs at West Hayes and Oregon way - passed Council Bill 1412 - Ordinance extending Northland Cable Franchise to 12/93 - passed Council Bill 1413 - Resolution accepting donation of lot and granting an easement in the Cam Addition - passed Contract award - Lincoln St Railroad crossing improvement to OMNI Products - passed Contract award - Highway 99E waterline crossings to Sunstar, Inc. - passed Approval of claims for month of July, 1992 - passed Adjourn to executive session to consult with legal Re: Grace Village property - convened at 8:25 p.m.; adjourned at 8:45 p.m. Mayor stated need for Council to hold work session with Planning Commission to coordinate efforts. Adjournment 8:55 p.m. AUGUST 10, 1992 AUGUST 24, 1992 Council Minutes of August 10, 1992 - approved, Planning Commission minutes of August 13, 1992 - accepted; Park Board minutes of August 10, 1992 - accepted; Library Board minutes of July 29, 1992 - accepted AWARD - to Jill Harvey, RSVP Director the Friends of the Park Award Council Bill 1414 - Resolution directing installation of stop signs on Stacy Allison Way, Lawson Avenue, and West Hayes St. - passed Council Bill 1415 - Ordinance calling for a City tax base election - passed Contract award - Wastewater recirculation project - to Bob's Backhoe Service - passed Contract award - street resurfacing projects - to North Santiam Paving - passed . -- JULY "&.1, 1992 Special Council Meeting at which councilors vieweo the sight discussed in the executive session. Adjourned 9:17 p.m. JULY 27, 1992 EXECUTIVE SESSION Executive session met to consult with legal counsel RE: agreement with property owner adjacent to Barclay Square Apts. and Wal-Mart JULY 27, 1992 Council minutes (regular, special and executive) of July 13 and 21 - accepted Mayor Kyser advised that Marion County Solid Waste Management had waived disposal fees of $7,878.83 as their contribution to City's clean-up week in March PROCLAMATION - National Night Out August 4,1992 APPOINTMENT - Alma Grijalva to the Planning Commission with term to expire 12/93 - approved Council Bill 1406 - Resolution authorizing a volunteer program with the Dept of Human Resources - passed Council Bill 1407 - Resolution authorizing agreement with Oregon State Police for Gang Enforcement services - passed Council Bill 1408 - Resolution approving interdepartmental borrowing during fiscal year 1992-93 - passed Council Bill 1409 - Resolution authorizing City membership in City/County Insurance Services Trust for Workers' Compensation Insurance - passed Council Bill 1410 - Resolution establishing non-union and management employees compensation package - passed Authorization for street closures - national night out - passed Bid award- horizontal boring machine to Peterson Underground Equip., inc - passed West Hayes Street Task Force recommendations - findings reviewed, discussion - motion to accept recommendations - passed Motion to amend recommendations to include 6 month trial - passed Motion to have Hayes St Task Force continue their work to assist staff in development of semi-diverter - passed Acknowledgement of Cable TV Franchise Application- passed Mayor reported that public hearing regarding the West Hayes Street issue would be on August 10th. Acceptance of storm drain easements on Second Street and North Front Street - passed Following Executive Session, motion to authorize City Attorney to be authorized to draft an agreement to be signed by Mayor and other involved parties with the . ..............." JULY" 1992 Special Council meeting to hold Executive session to conduct deliberations with persons designated by the governing body to consult with legal counsel.(Grace Village) After special session reconvened, motion that counsel be directed to prepare final draft of the letter to the State Economic Development Department in the form discussed in Executive Session - passed JULY 13,1992 Council minutes of June 22, June 29 and July 1, 1992 - approved; Planning Commission minutes of June 25, 1992 - accepted; Park and Recreation Board minutes of June 18, 1992 - accepted; Library Board minutes of June 24, 1992 - accepted ANNOUNCEMENTS: Council/Hayes St Task Force workshop scheduled for July 20, to discuss Hayes Street traffic issue; Cable TV Advisory Committee meeting scheduled for July 14. Council Bill 1402 - Resolution Authorizing Ratification of Police Association contract - passed Council Bill 1403 - Resolution authorizing amendment to license agreement with GTE Mobilnet - passed Council Bill 1404 - Ordinance granting temporary 30 day extension of the Northland Cable TV Franchise - passed Council Bill 1405 - Resolution Authorizing computer software maintenance agreement with Terry Richardson - passed Acceptance of land to be designated as open space - Cam subdivision - (lots 41 and 42) - passed Acceptance of easement from Terry and Joan Garren, 1040 Wilson Street - passed Water Use Status Report - given by Public Works Director Tiwari Adjournment 7:50 p.m. JULY 13, 1992 EXECUTIVE SESSION Executive session met to conduct deliberations with persons designated by the governing body to carry on labor negotiations. Adjournment 7: 13 p.m. JULY 21, 1992 EXECUTIVE SESSION Executive session met to meet with persons designated by the ruling body to consult with legal council re: current litigation Staff provided Council with a status report on the situation regarding potential litigation concerning property adjacent to City right-of-way near Barclay Square apartments and Wal-Mart Adjournment 9:14 p.m. - -- JUNE:. ~, 1992 Council meeting (Regular and Executive Session) or June 8 - approved; Planning Commission minutes of June 11 - accepted Reports of: Chamber of Commerce, Woodburn Comeback Campaign and Recycling Program Council Bill 1397 - Resolution authorizing City Attorney contract renewal - passed Council Bill 1398 - Resolution authorizing transfer of appropriations for fiscal year 1991-92 - passed Council Bill 1399 - Ordinance adopting budget for fiscal year 1992-93 - passed Council Bill 1400 - Resolution authorizing agreement with Marion County for Hepatitis B immunizations - passed Council Bill 1401 - Resolution authorizing agreement with Salem Area Mass Transit District for STF-8 funding during fiscal year 1992-93 - passed Acceptance of right of way - Smith Addition #3 and Smith Addition #4 - passed Cable TV Recommendation - report by City Administrator Childs - following discussion, motion that the non-refundable deposit of $5,000 be changed to $2,500 - passed; motion that the second portion of Administrator Childs' recommendation be approved - passed Grace Village - letter from local citizens re: disposition 0 Grace Village property AND Letter from Economic Development Approval of claims for the month of May, 1992 - passed Staff Report from Public Works Director Tiwari re: water supply and traffic issues County Commissioner Pearmine gave the County view on the Grace Village property. Adjournment 8:30 p.m. JUNE 29, 1992 Council Workshop held to discuss City-Wide Traffic Rules - following presentation and discussion the meeting adjourned at 9:28 p.m. - -.. MAY 11. 1992, CONT. Discussion Electric Railway Committee request to relocate Adjournment 8:05 p.m. MAY 26,1992 EXECUTIVE SESSION Executive session to consult with counsel re: the legal the legal rights and duties of public body with regard to current and Mure litigation; Status report of Emanuel Hospital litigation and review of potential litigation of Cable TV Franchise issue JUNE 1,1992 Executive Session, Special Council Meeting to conduct deliberations with persons designated by the governing body to carry on labor negotiations. JUNE 8, 1992 Executive Session to conduct deliberations with persons designated by the governing body to negotiate real property transactions, re proposed realignment of Country Club Rd. and Oregon Way. JUNE 8. 1992 Council meeting minutes of May 26, 1992, and executive - approved; Ubrary Board minutes of May 27, 1992 - accepted. Events: Founders Day June 19-21; Chamber Forum re tourism June 17; Public fireworks and annual City-wide Fourth of July Picnic on July 4th Public Hearing - Mid-Willamette Valley Council of Governments By-Law Changes Council Bill 1393 - Ordinance approving intergovernmental agreement re chartering the Mid- Willamette Valley Council of Governments - passed Council Bill 1394 - Resolution authorizing execution of an agreement with Stephen Jolin as Cable TV Consultant - passed Council Bill 1395 - Resolution authorizing property management agreement with Brice Investment Re: Grace Village Property - passed Council Bill 1396 - resolution authorizing engineering report for a special assessment project related to installation of traffic signal at Hwy 214 - Bi-Mart/K-mart access - passed Request for extension of insurance coverage to cover 4th of July celebration - passed Connection fee payment - Habitat for Humanity - no action taken Acceptance of water main easement from Hardware Wholesalers Inc - passed Staff Reports re: Building activity and the earn Addition Adjournment 8: 16 p.m. APRIL 2.7, 1992, CONT. Day Adventist Church - passed Payment of Claims for month of March, 1992 - approved Site Plan Review - Manufactured classroom at Lincoln Elementary School; 5 unit apartment complex, Young St and Gatch Following Executive Session - motion to instruct Administrator Childs to start procedure to offer Grace Village to highest bidder - passed Adjournment - 7:44 p.m. MAY 11,1992 EXECUTIVE SESSION EXECUTIVE SESSION met to conduct deliberations with persons designated to negotiate real property transactions, and to discuss negotiations with property owners affected by the proposed realignment of Country Club Road and Oregon Way. MAY 11,1992 Council Minutes (regular and executive session) of April 27, 1992 accepted; Library Board minutes of April 22, 1992 - accepted, Electric Railway Committee minutes of April 17, 1992 - accepted MEETINGS - Council meeting May 26, due to the 25th being a holiday. POLICE WEEK is May 24-30, 1992 and Cable TV Advisory Board to be held May 12, 1992 PROCLAMATIONS - Public Works week May 16 - 22; National Flag Day, June 14, 1992 and National Nursing Home Week, May 10-16, 1992 Electric Railway Committee Report Chief Wright elected to serve on Board of Directors of Oregon Association's Chiefs of Police Motion to close Park Avenue between Alexander and James Streets for safety of performers of DRUMS OF FIRE, INC. Continuation of Public Hearing re: Zoning Ordinance Amendments Council Bill 1385 - Ordinance amending Ordinance 1807 to incorporate certain revisions to driveway standards, site plan review and single family residential - passed Council Bill 1386 - Resolution Authorizing execution of traffic Safety grants received during fiscal year 1992-92 Council Bill 1387 - Resolution certifying City's eligibility to receive State-shared revenues during fiscal year 1992-93 - passed Council Bill 1388 - Resolution certifying City's eligibility to receive State Revenue Sharing during fiscal year 1992- 93 - passed Bid award to Pacific States Cast Iron Pipe for ductile iron pipe - approved Bid Award - to United Pipe and Supply for water valves and fittings - approved Bid Award d- to American Well Drilling for abandonment of 2 water wells - approved . APRIL 13, 1992 Council minutes of March 23, 1992 - approved; Library Board Minutes of March 25, 1992 - accepted; Planning Commission minutes of March 12, 1992 - accepted; Recreation and Park Board minutes of March 9, 1992 - accepted. PRESENTATION - Library Employee of the year award to Rebecca Dusek Appointments - Richard Pugh appointed to Planning Commission with term ending December, 1994 - passed Meetings - Council Workshop - April 20th to discuss wastewater issues; Cable TV Advisory Board - April 21 st; Public informational meeting - April 15th regarding proposed tax base PUBLIC HEARING - 1992-93 City Budget Council Bill 1383 - Ordinance amending urban growth boundary, annexing 10.7 acres, amending comprehensive plan map, amending Woodburn Zoning map, and approving preliminary subdivision plat - Seven Oaks Subdivision - passed with amendment Liquor License application - Club Cafe - approved Requests for signs designating a 5 mph speed and "children playing" on A Court and A Street - denied Request for UNo Parking" sign on Cherry street - Approved Closure of Hardcastle during installation of storm drain - approved Staff Reports: Traffic Issues-OSHD federal aid projects and Wal-Mart access road construction schedule; Wastewater issues - meeting with Gervais Council re: sewage treatment issues, DEQ statewide project list for loan program and Mill Creek pump station limitations; Traffic Safety Grant; Building activity and Code Enforcement reports. APRIL 27, 1992 EXECUTIVE SESSION Discussion regarding disposition of Grace Village property . APRIL 27, 1992 Council Minutes of April 13, 1992 - approved; Planning Commission minutes of April 9, 1992 - accepted United Disposal Service Inc. - Value of donated services during CLEAN-UP WEEKEND - March 28-29, 1992 PROCLAMATION - Better Hearing and Speech Month, May, 1992 Letter from U. S. Department of Housing and Urban Development (HUD) re: Woodburn Latin American Club vs. City of Woodburn Public Hearing - Zoning Ordinance Amendments Council Bill 1384 - Resolution authorizing City Engineer to initiate engineering report for Hwy 99E sidewalk assessment from Lincoln St. to North city limits. Request for sound equipment, 7th . - MARLrl 23, 1992 Council minutes of March 9, 1992 - approved APPOINTMENTS - to Park Board - Lee Ehrens to term expiring December 1992; to Planning Commission - Jolanne Bjelland to term expiring December 1992 - passed RAILWAY MUSEUM COMMITTEE - Appointment of Nancy Kirksey, Bill Roberts, Greg Lundeen, Orin Ostrom, Arlene Monnier, Don Hagenauer and Dick Jennings - motion to approve - passed PRESENTATION - certificate of appreciation for assistance to the Police Department to Eric Rund and Rudy Sonnen. PROCLAMATION - National Ubrary Week, April 5-11, 1992 Woodburn Comeback Campaign Committee report - March 28 and 29, 1992 designated as Clean-up Weekend Letter from HUD re sale of Grace Village Property - letters read into record for information only Children's Activity Fair to be held April 11, 1992, sponsored by the Woodburn Organization for Responsible Child Care - permission to close Third Street between Grant and Hayes during the Fair - passed Seven Oaks Subdivision - motion to grant staff's reques to continue until April 13th to prepare findings - passed Retirement Plan Upgrades - AFSCME and non-union employees - passed Americans With Disabilities Act of 1990 - status report - motion to adopt, appoint Administrator Childs as coordinator - passed Liquor License - change of ownership - from Home Plate Market to Salvadore and Teresa Larios - approved with compliance plan Council Bill 1382 - Resolution Designating Forfeiture Counsel and Authorizing Agreement - passed Request for Temporary Street Closure and use of sound equipment - Cinco de Mayo activities - passed Payment of claims for February, 1992 - passed Staff Reports: 1-5 pump station; Police Dept. annual report and Library book detection system EXECUTIVE SESSION 7:26 - 7:48 p.m. - to discuss labor negotiations Adjournment 7:49 p.m. . FEBRuARY 24, 1992 - CONT. Regular session reconvened Motion - City Administrator to formally bring inconsistency to HUD's attention and obtain definitive written permission to sell property according to law - passed Adjournment - 8:01 p.m. MARCH 9, 1992 Regular and executive Council meeting minutes of February 24 - approved; Recreation and Park Board minutes of February 10, Library Board minutes of February 26 - accepted Appointment to Cable TV Advisory Committee - motion to approve Dexter Elliott - passed Resignation of Chris Park - Planning Commission Public Hearing - 1992 Uquor Ucense renewal for Raven Inn - motion to grant license - passed Public Hearing - Seven Oaks Subdivision - motion full staff report be entered into Council record - passed Discussion - hearing closed at 9:20 PM Discussion - motion staff be instructed to present Council with fact findings basically corresponding to the staff report as presented, to include driveways, excess traffic on Butteville Rd, engineering issues and State permit issues related to Willow loop through Senecal Creek wetlands - passed Council Bill 1378 - Ordinance accepting donation from local insurance agents for purchase of a camcorder for Police Department - passed Council Bill 1379 - Ordinance calling for a tax base election - passed Council Bill 1380 - Resolution authorizing revised agreement with State Highway Dept and Wal-Mart for traffic signal at Evergreen Rd. - passed Council Bill 1381 - Resolution entering into agreement for manhole adjustments RE: Highway 99E Widening Project - passed Competitive Planning Assistance Grant - from Land Conservation & Development Commission for funds to assist in implementing State transportation planning rule - motion that staff be authorized to make application - passed Acceptance of water easements - Hardcastle Avenue - from Elena Cam, Morelli, Borschowa, Samarin and Aratavnian - motion to accept - passed. Application for special transportation funds for Dial-A- Ride program - motion to authorize submittal of grant application - passed Cable Television Franchise Applications - motion to advertise our willingness to seek bids from qualified applicants - passed Adjournment - 10:05 p.m. . FEBRuARY 10, 1992, CONT. Council Bill 1369 - Resolution authorizing transfer 01 operating contingency appropriations within the general fund - passed Council Bill 1370 -Resolution calling for a public hearing on annexation of certain property (7 Oaks Subdivision) - passed Council Bill 1371 - Resolution authorizing police mutual aid agreement with City of Salem - passed Salary step increases for management personnel - passed Site plan reviews and staff reports Adjourned 7:33 p.m. EXECUTIVE SESSION Special council meeting minutes of February 6, and regular council meeting minutes of February 10; approved. Planning Commission minutes of February 13, accepted. FRIENDS OF THE PARK AWARD - to Pete McCallum of the Woodburn School District. Public meeting re: Dept. of Transportation, Six Year Transportation Plan - Salem Public Library, March 5, 7:00 p.m. Council Bill 1372 - Ordinance providing procedures for impounding and disposing vehicles abandoned on City streets - passed Council Bill 1373 - Resolution amending resolution 1097 regarding water and sewer rates for 1992 - passed Council Bill 1374 - Resolution authorizing installation of stop sign on Woodland Avenue at Highway 214 - passed Council Bill 1375 - Resolution authorizing installation of stop signs on Park Circle at Park Avenue - passed Council Bill 1376 - Resolution authorizing installation of stop sign on Carol Street at Hardcastle Avenue - passed Council Bill 1377 - Resolution entering into a contract with CH2M Hill for load limits calculations - passed Request for "No Parking" sign installation along Highway near Fire Station - motion passed 1992 Liquor License renewals Oregon Dept. of Transportation Six Year Transportation Improvement Program - discussion - pubic meeting to be held on March 5, 1992. Construction cost reimbursement - code enforcement office - motion to reimburse County for construction of Code Enforcement office - passed Bid award - peristaltic pump refrigerated samplers for wastewater treatment plant - award to Whitney Equipment Co, Inc. - passed Payment of claims for January, 1992 - passed Discussion of legal rights/duties with regard to Latin American Club v. City of Woodburn, HUD Complaint. FEBRUARY 24, 1992 I - JANlIf"\rlY 27, 1992 Council meeting minutes of January 13, 1991 - approved; Park and Recreation Board minutes of January 14, 1992 - accepted Appointments - Mayor Kyser recommended reappointment of Sue Fofana-Dura, Jack Mitchoff and Lynda Hamilton to the Park and Recreation Board, with terms to expire 12/94 - passed Cable TV Advisory committee workshop to be held on 213/92 PROCLAMATION - CATHOLIC SCHOOLS WEEK- January 26-30, 1992 PUBLIC INPUT HEARING - PROPOSED INCREASE IN TAX LEVY AUTHORITY - to be continued 2/6/92 Council Bill 1365 - Ordinance relating to subdivision and partitioning of land within the City - passed Council Bill 1367 - Resolution authorizing beautification lease with Southern Pacific Railroad - passed Department of Environmental Quality (DEQ) loan application - Public Works Director Tiwari requested authorization to apply for loan for engineering services to be performed in fiscal year 1992-93 - motion to approve the application - passed Contract award - Wastewater treatment plan local limits calculation - to CH2M Hill - passed Acceptance of waterline easements - ten easements, north side of Hardcastle between Mill Creek and Hwy 99E - passed; easterly from Progress Way (Doman's) - passed Request for connection to City sewer system - allow extension of water and sewer lines to 100 Ben Brown Lane - passed Adjournment 7:50 p.m. FEBRUARY 6, 1992 SPECIAL COUNCIL MEETING Continuation of public hearing - 1992-93 Tax Levy Authority. After close of hearing - motion to adopt the recommendation of the Budget Committee for a 1992-93 total tax levy authority of $2,569,358 - passed FEBRUARY 10, 1992 Council meeting minutes of 1/27 - approved, Planning Commission minutes of 1/30 - accepted; Park and Recreation Board minutes of 1/30 - accepted; Library Board minutes of 1.22 - accepted Chamber of commerce report - Dr. Scott Nehring gave presentation Letter from Barbara Lucas re: Planning Commission Site #91-04 - letter summarized by City Attorney Shields Letter from Hardware Wholesalers, Inc. expressing appreciation to City PUBLIC HEARING - 1991-92 Supplemental Budget Council Bill 1368 - Ordinance adopting a supplemental budget during Fiscal Year 1991-92 - passed . -- JANL.. .. N 13, 1992 Council Meeting minutes of 12/9/91 - approved; Planning Commission minutes of 12/12, accepted; Library Board minutes of 12/11/91, accepted. Mayor Kyser recommended the following appointments: Nancy Bowman to Library Board, term to expire 12/95; Maxine Henkes to Planning Commission, term to expire 12/94; Paul Johnson to Planning Commission, term to expire 12/95 - motion to approve appointments - passed Mayor Kyser presented Joan Flomer with certificate of appreciation for service on Library Board City Administrator Childs read letter from Wal-Mart advising City of their intent to build a store in Woodburn PUBLIC HEARING - Subdivision Ordinance amendments - Community Development Director Goeckritz gave presentation - after close of hearing, motion to approve recommended amendments -passed Vacation of storm drain and sanitary sewer easements K-Mart - Public Works Director Tiwari reviewed Council Bill 1357 -Ordinance vacating an existing 20 ft wide storm drain easement and a 17 ft wide sanitary sewer easement - passed Council Bill 1358 - Ordinance amending ordinance 1790 (Sewage Discharge Ordinance) - passed Council Bill 1359 - Ordinance relating to reapportionment of ward boundaries, repealing Ordinance 1834 - passed Council Bill 1360 - Resolution authorizing execution of an agreement with the State of Oregon for widening of Hwy 99E - passed Council Bill 1361 - Resolution establishing systems development charge policies to implement and clarify the requirements of Ordinance 2070 - passed Council Bill 1362 - resolution authorizing execution of an agreement with U.S. West Communications Services, Inc. - passed Council Bill 1363 - Resolution authorizing the exchange of real property located near 315 "A" Court - passed Council Bill 1364 - Resolution authorizing execution of an agreement for Software Support with Eden Systems - passed Bid Award - Purchase utility tractor - AG West Liquor license approval for Shop 'N Kart - passed Report on Water Testing Program - Randy Rohman, Public Works Program Director Status Report on Emanuel Hospital Lawsuit - City Attorney Shields Adjourned - 8:05 p.m. .