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Agenda - 12/13/1993 CITY OF WOODBURN 270 MONTGOMERY STREET * * WOODBURN, OREGON 97071 AGENDA WOODBURN CITY COUNCIL DECEMBER 13, 1993 - 7:00 P.M. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. Council minutes of November 22, 1993. B. Library Board minutes of November 17 and 22, 1993. 4. APPOINTMENTS AND ANNOUNCEMENTS A. APPOINTMENTS: (1) Woodburn Planning Commission. (2) Transportation Planning Task Force. B. ANNOUNCEMENTS: Wastewater Advisory Committee: December 20, 1993 - 7:00 p.m. City Hall, Council Chambers. CouncillWastewater Advisory Committee workshop January 19, 1993 - 7:00 p.m. - City Hall, Council Chambers. REMINDER: Second Council meeting in December is canceled. PROCLAMATIONS COMMITTEE REPORTS A. Chamber of Commerce .. B. Woodbul'ii Comeback Campaign COMMUNICATIONS A. Letter from Woodburn Planning Commission members. B. Petitions supporting Planning Commission reappointment. 7. BUSINESS FROM THE PUBLIC 5. 6. (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. PUBLIC HEARINGS A. B. Paratransit Plan. Dangerous Building: 347 N. Front Street (Salud Clinic Building) Page 1 - City Council Agenda of December 13, 1993. - T' 3A 3B 4A 48 .6A 6B 8A 8B 10. GENERAL BUSINESS A. Council Bill No. 1503 - Ordinance creating a human rights commission. B. Council Bill No. 1504 - Ordinance imposing a privilege tax on PGE. C. Council Bill No. 1505 - Resolution entering into agreement amendment for cost of sidewalks on Highway 99E. D. Council Bill No. 1506 - Resolution finding the building located at 199 N. Front Street (Old Bank Building) to be a dangerous building. E. Council Bill No. 1507 - Resolution authorizing the sale of real property to the Woodburn School District. F. Council Bill No. 1508 - Resolution entering into agreement for Pudding River Basin Area Service Provider Study. G. Council Bill No. 1509 - Ordinance authorizing acceptance of additional grant funds and transfer of appropriations for park maintenance facility replacement. H. Acceptance of bids on park maintenance building. APPROVAL OF CLAIMS A. Claims for the month of November 1993. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. Office closures during Christmas/New Years holiday. B. Report o~ County Tax Coordination meeting. C. Building activity report. D. Population estimate report. E. Police Hiring Supplemental Grant. 11. 16. MA VOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION Annual evaluation of City Administrator performance and compensation. Authority: ORS 192.660(1)(i) 18. ADJOURNMENT 10A 10B 10C 10D 10E 10F 100 11A 15A 15B 15C 15Q 15E Page 2 - City Council Agenda of December 13, 1993. f' TAPE READING 0001 0003 0022 0025 0046 3A COUNCIL MEETING MINUTES November 22, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 22, 1993. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell sifuentez Present Present Present Present Present Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Park Director Holly, Library Director Sprauer, police Chief wright, 9-1-1 Communications Director Wolf, Public Works Manager Rohman, city Recorder Tennant MINUTES. JENNINGS/SIFUENTEZ... approve the council minutes of November 8, 1993 and accept the Planning Commission minutes of November 10, 1993. The motion passed unanimously. APPOINTMENTS TO COMMISSIONS AND COMMITTEES. Mayor Ke~ley appointed the following individuals to serve on city commissions and committees: Planning commission - Robert Finch James Atkinson Gary Kosikowski William Pyle Budget committee - Gary Hammack Barbara Lucas (reappointment) Term Expiration December 1996 December 1997 December 1997 December 1997 December 1996 December 1996 December 1997 December 1997 December 1996 December 1996 Library Board - Jean Weatherill (reappointment) Willie Baldwin Park Board - Lazaro Ybarra Barbara Rappleyea (reappointment) Page 1 - Council Meeting Minutes, November 22, 1993 - 'r TAPE READING 0139 0773 0910 0918 3A COUNCIL MEETING MINUTES November 22, 1993 Cable TV Advisory Board - James Green Gerline Reagan Jack Barnett (reappointment) Milt Parker (reappointment) December 1994 December 1995 December 1996 December 1996 Councilor Jennings requested that the Council have an opportunity to discuss the appointments to the Planning commission. Attorney Shields stated that the Council can discuss anything that is relevant to the issue of appointments. Councilor Jennings questioned the Mayor as to why Alma Grijalva, a Hispanic, was not reappointed to the Commission and as to why Lillian Warzynski, who has served five years on the Commission and attended land use seminars/workshops, was not reappointed. Mayor Kelley stated that other citizens should be given an opportunity to serve and those who have served should not feel bad if they are not asked to serve another term. Additionally, he stated that he has requested names of interested individuals from Councilors earlier in the year and that he had only received one name for consideration. Discussion was held regarding the confirmation of appointments, procedure that would follow if appointments are not confirmed by the council, diversity in location and ethnic backgrounds of members, and policies of reappointments versus new appointments. MITCHELL/JENNINGS.... accept the Mayor's appointments. Followinq'a clarification of the motion, Councilor Jennings withdrew his second to the motion. Councilor Mitchell stated that SUbmitting the motion before the Council would expedite a vote on the issue rather than continued discussions with the same concerns by Councilors. In his opinion, he felt that the reappointments should be re- evaluated by the Mayor. FIGLEY/ ... approve the appointment of Robert Finch to Planning Commission position #1. The Mayor stated that he wanted to confirm the complete the list of appointments rather than individually. FOllowing some additional discussion on the issue, MITCHELL/JENNINGS.... approve the Mayor's appointments to the Planning Commission. On roll call vote, the motion failed 1-5 with Councilors Figley, Jennings, Hagenauer, Sifuentez, and Galvin voting nay. Councilor Jennings questioned the ability of the Council to discuss the appointments prior to confirmation. Attorney Shields stated that the Mayor has the authority to appoint and the Council confirms. The reasons for the appointment do not Page 2 - Council Meeting Minutes, November 22, 1993 -' r TAPE READING 1156 1209 1262 3A COUNCIL MEETING MINUTES November 22, 1993 need to be divulged by the Mayor. JENNINGS/MITCHELL... approve of the Budget committee appointments. The motion passed unanimously. JENNINGS/MITCHELL.... approve the Library Board appointments. Councilor Figley expressed her opinion that the reasons for Phyllis Bauer not being reappointed to the Board had to do with things that had no bearing of any kind on her position or performance as Chair of the Library Board. She did not object to the reappointment of Jean Weatherill but since they are lumped together in the motion she would be voting nay. On roll call vote, the motion passed 4-2 with Councilors Figley and Sifuentez voting nay. JENNINGS/MITCHELL.... approve the Park Board appointments. councilor Figley questioned the Mayor regarding the background of Lazaro Ybarra. Mayor Kelley stated that he was a young man who has lived in the area most of his life and is a graduate of Woodburn High School. On roll call vote, the motion passed unanimously. JENNINGS/SIFUENTEZ.... approve the appointments to the Cable TV Advisory Board. On roll call vote, the motion passed unanimously. MEETING ANNOUNCEMENTS. The Mayor reminded the Council that the regular Council meeting scheduled for December 27, 1993 had been canceled by prior Council action. CHAMBER OF COMMERCE REPORT. Mindy Smith, representing the Chamber Board, provided the Council with the following information: 1) The Annual Chamber Banquet will be held on December 8th, 6:00 p.m., Yum Wah's Restaurant, at which time next year's chairman will be selected along with the selection of the Business of the Year; 2) During the Chamber Board retreat, it was decided to put together a pamphlet for different businesses dealing with graffiti and on how to handle that problem in our community; and 3) A Greeters Program to welcome new businesses into the community and on Friday of every week they will host a welcoming of the business which will be open to the public. WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley stated that the Comeback Campaign, along with the Woodburn Independent, other service organizations and caring individuals, are working together on the 'Love Santa' Page 3 - Council Meeting Minutes, November 22, 1993 .".. T TAPE READING 1317 1500 1604 1666 3A COUNCIL MEETING MINUTES November 22, 1993 project. She encourage the involvement of local citizens to help the needy during the Christmas season. CONTINUATION OF PUBLIC HEARING - DANGEROUS BUILDING LOCATED AT 199 N. FRONT STREET. Mayor Kelley continued the hearing at 7:51 p.m.. Community Development Director Goeckritz stated that property owner Nora Fives was in the process of selling the property to her brother, however, staff has not received any updated information as to the status of the building since the October 25th meeting. He stated that a note had been left at her residence prior to the date of this hearing requesting that she be in attendance at this hearing. Mayor Kelley requested that the Council take more drastic steps to get something done with the building. Administrator Childs stated that alternatives at this time include: 1) continue until another specific date, or 2) close the hearing and order the property owner to repair or abate the building (demolish and clean-up the area). Attorney Shields briefly reviewed the procedure to be followed which includes closure of the hearing and preparation of a resolution. Mayor Kelley declared the public hearing closed at 7:56 p.m. JENNINGS/HAGENAUER .... building located at 199 N. Front street be declared a dangerous building and staff be directed to prepare a resolution to order the repair or abatement of the building. On roll call vote, the motion passed 5-1 with Councilor Figley voting nay. COUNCIL BILL 1502 - RESOLUTION AUTHORIZING AGREEMENT WITH GORDON L. MERSETH, P.E., FOR PREPARATION OF WASTEWATER FACILITIES PLAN. Council Bill 1502 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Mitchell advised the Council that this issue has been presented to the Wastewater Advisory Committee for discussion and the Committee feels that it is necessary to enter into this agreement. On roll call vote for final passage, Council Bill 1502 passed unanimously. SWIMMING POOL SCHEMATIC DESIGN. Park Director Holly stated that the Park Board, Pool committee, and other individuals in attendance at various community meetings have reviewed the schematic design and are in agreement with its current layout. Flurry Stone, Pool Committee Chairman, stated that the community meeting was very supportive of the indoor pool concept. The Pool Committee is actively pursuing ways of Page 4 - Council Meeting Minutes, November 22, 1993 '- 'r TAPE READING 2332 2335 3A COUNCIL MEETING MINUTES November 22, 1993 getting information to the public and addressing various fund raising issues. The amount of a General Obligation Bond necessary to complete the project is unknown as of this date and support from donations will reduce the bond amount. Don Carey, Pool Consultant, stated that the schematic design has been completed which now allows him to define construction costs and operational costs along with anticipated revenues. He briefly reviewed the configuration of the complex which would allow four different programs to be in progress at the same time. The pools include a tot pool, spa, and lap pool with a water slide. The estimated cost for construction is $1.9 million less FEMA (Federal Emergency Management Administration) grant funds and any other donations or grants received by December 31st. Advantages to the year-round pool concept include: 1) provide activities for people of all ages; 2) provide programming to offset gang activity; 3) water walking program very popular for adults; and 4) creates a lot of part-time jobs within the community. He stated that the approximate annual operating cost would be $250,000 with a conservative estimate for revenues at $178,000. As in the past, tax support to operate the pool would still be necessary. Councilor Mitchell questioned as to how much it currently costs the city to run the pool. Park Director Holly stated that the costs are between $20,000 and $25,000. Mr. Carey requested that the Council authorize the fund raising proceedings and allow them to have another community meeting to review the final design. SIFUENTEZ/FIGLEy.... actively proceed with the fund raising' and recommend the scheduling of another community meeting since the voters are the ultimate decision makers on. this project. On roll call vote, the motion passed unanimously. Mayor Kelley recessed the meeting between 8:19 p.m. and 8:26 p.m. . LIBRARY REPAIR BIDS - EARTHQUAKE DAMAGE. In a memo from Director Sprauer, she advised the Council that complete bids had been received from two contractors for repairs necessitated from a leaking roof and earthquake damage. A partial bid was submitted by Fleck's Floor Coverings for carpeting in the amount of $26,591.34 plus labor costs. The City's share of the damage estimate from FEMA representatives was $20,245. An additional $15,000 was budgeted from other library funds to make $35,245 available for the necessary repairs. The complete bids were as follows: K-2 Construction Company, $212,000; and Paragon Construction, $175,000. Director Sprauer recommended that all of the bids be rejected. She would then pursue other options for accomplishing the project at a lesser cost to the City and re- Page 5 - Council Meeting Minutes, November 22, 1993 ",",' 'r TAPE READING 2384 2469 2591 3A COUNCIL MEETING MINUTES November 22, 1993 advertise a new bid package. JENNINGS/FIGLEy.... based on the Library Director's recommendation, do not accept any of the bids. The motion passed unanimously. CONTRACT AWARD - ASTOR WAY WELL (BID #94-03). Public Works Director Tiwari reviewed the bids for the construction of a well house complete with pump, motors, electric controls, telemetry, and landscaping: Danea1 Construction, $168,807; Stettler Supply, $209,607; Paul Brothers, $249,638; and John Arnold Co., $302,350. If the bid is awarded, the new well should be operational by May 1994. The staff recommended the acceptance of the low bid from Daneal Construction of Tualatin. JENNINGS/FIGLEy.... the low bid from Danea1 Construction in the amount of $168,807 be accepted. The motion passed unanimously. CONTRACT AWARD - NAZARENE WELL (BID #93-12). Director Tiwari stated that the city has experienced electrical problems with this well over the last few years, therefore, funds had been appropriated within the Water Capital Improvement Fund to replace and repair the pump and electrical components of the well. The only bid received for this project was from Stettler Supply in the amount of $40,659.00. The staff recommended acceptance of the bid. JENNINGS/FIGLEy.... award the bid to Stettler supply in the amount of $40,659.00. The motion passed unanimously. TAX COOR&INATION PLAN - RECOMMENDATION OF TOTAL TAX LEVY AUTHORITY. Administrator Childs briefly reviewed the discussions held at the Budget Committee workshop on this issue. He stated that Marion County has scheduled the Tax Coordination meeting for December 7, 1993 and all taxing districts must attend if they intend to place a tax measure before the voters for fiscal year 1994-95. Marion county officials have determined that total tax levy authority includes general obligation bonds, therefore, it was the consensus of the Budget Committee to suggest a total levy authority of $3,145,431. This amount consists of a 6% increase over the current levy authority plus an additional $258,500 for a general obligation bond issue and/or funds to provide increased operational services. Councilor Jennings stated that he is willing to support the $3.1 million total tax levy but he is not committed to the general obligation bond issue. JENNINGS/SIFUENTEZ.... accept the $3,145,431 total tax levy authority figure for certification with the County as the estimated tax for fiscal year 1994-94. Councilor Mitchell expressed his agreement with Councilor Page 6 - Council Meeting Minutes, November 22, 1993 """ . r' TAPE READING 3050 0022 0222 3A COUNCIL MEETING MINUTES November 22, 1993 Jennings's statement but felt that the city was being forced to comply with the County's interpretation of the definition of total tax levy authority. On roll call vote, the motion passed unanimously. ACCEPTANCE OF SEWER LINE EASEMENT. The staff recommended the acceptance of a sewer line easement from Norman & Mildred Toepfer in the vicinity of Wilson Court. JENNINGS/SIFUENTEZ.... the sewer line easement from Norman & Mildred Toepfer be accepted. The motion passed unanimously. SITE PLANS. Woodburn Fertilizer - The Planning Commission has approved, with conditions, two additions to the existing wholesale operation. School Bus Services - The Planning Commission has also approved, with conditions, the installation of a metal building for use as a school bus repair shop. No action was taken by the Council on these site plans. STAFF REPORTS. 1) Wastewater Load Discharge Allocation to Pudding River- Director Tiwari stated that the city's Facilities Plan must be completed by November 18, 1994. The engineering phase must be completed within 18 months following the approval of the facilities plan. Another 6 months is then allowed for the City to award a contract for construction and another 20 months to complete the construction of the facility. This process requires a significant amount of public involvement' and he. requested that the Council meet with the Wastewater Advisory Committee in a workshop session in January to provide guidance to the Committee on future plans. Councilor Mitchell stated that is necessary to have Council input on this issue so that the Committee and Council are working towards the same goals. 2) Curfew Enforcement Report - Chief Wright provided the Council with statistical information on curfew violations over the past several years along with the procedures followed by the officer when juveniles are taken into custody. ~Councilor sifuentez questioned if any citizens had called the Police Department advising them of individuals painting graffiti on the Woodburn Grange Hall. Chief Wright stated that there were no reports regarding that situation. Councilor Jennings reminded the public that information contained in the agenda packets are available for public inspection. Copies of the complete packet or specific portions of the packet can be obtained from the City Page 7 - Council Meeting Minutes, November 22, 1993 - 'p. 3A COUNCIL MEETING MINUTES November 22, 1993 TAPE READING Administrator's office for a nominal fee. 0280 Councilor Mitchell questioned Community Development Director Goeckritz as to Capital Development's proposed downsizing of their project so that they would not have to follow certain traffic impact guidelines. In addition, at what point does the City stop growth of small businesses as it relates to traffic generation in a congested area which would amount to similar number of vehicular traffic generated by one large development. Director Goeckritz stated that traffic mitigation studies are required for all site developments. In regards to Capital Development, there has been nothing submitted to the City for review. The City is required to look at any proposal but it must also look at prior conditions of approval relating to the property. Mayor Kelley stated that he had heard that the developers wanted to downsize the development because they did not want to build the required roads. Director Goeckritz reiterated that the developers must meet the conditions of approval and that they must mitigate the traffic issue. councilor Mitchell again expressed his concern that the City is still allowing a lot of little development in the 1-5 interchange area rather than one large development and that traffic problems continue to exist. Administrator Childs also stated that there will be a saturation point in which development will be precluded due to the traffic impact. 0610 Administrator Childs stated that he had talked to Terry will regarding the availability of an agenda packet. He also stated that the packet is available on the Friday before the meeting date at the Administration's Executive Secretary's desk. An individual can either look at the packet or obtain copies at the established rate. Mayor Kelley expressed his opinion that committee members should not have to pay for documents that are obtained during the year even though their committee is not in session. 0671 EXECUTIVE SESSION. JENNINGS/SIFUENTEZ.... adjourn to executive session under the authority of ORS 192.660(1) (d) to conduct deliberations with persons designated by the governing body to carryon labor negotiations. The motion passed unanimously. The meeting adjourned to executive session at 9:10 p.m. and reconvened at 9:32 p.m.. Page 8 - Council Meeting Minutes, November 22, 1993 -r 3A COUNCIL MEETING MINUTES November 22, 1993 TAPE READING 0704 Following the executive session, JENNINGS/FIGLEy.... Mayor be authorized to sign a contract negotiated by our negotiating team with AFSCME (American Federation of State, County, and Municipal Employees). The motion passed unanimously. 0730 ADJOURNMENT. The meeting adjourned at 9:34 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, November 22, 1993 'llIl''' 'l"' 3A Executive Session COUNCIL MEETING MINUTES November 22, 1993 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 22, 1993. CONVENED. The Council met in executive session at 9:13 p.m. with Mayor Kelley presiding. The session was held under the authority of ORS 192.660 (1 }(d). ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant Labor Consultant: Don Scott Don Scott provided the Council with a status report on the labor negotiations between the City and the American Federation of State, County, & Municipal Employees (AFSCME). ADJOURNMENT. The executive session adjourned at 9:31 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, November 22, 1993 - .,., 38 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: November 17, 1993 Phyllis Bauer - Present Nancy Bowman - Present Dorothy Jaeger - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary Gloria Predeek - Present Jean Weather ill- Present ROLL CALL: GUESTS: None CALL TO ORDER: President Phyllis Bauer called the meeting to order at 12:15 PM. SECRETARY'S REPORT: The monthly Board minutes of October 27, 1993 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: self-explanatory. The monthly statistics were, Activities: A list of activities was distributed to the Board. On November 18 Celeste Rose will present a marionette show at 4:00 PM. The Preschool Story times continue until December 15. A Chess Club will begin Thursday, December 2 from 4:00 to 5: 00 PM for ages 9 to 12 years. A big screen special, "The Lion, the Witch, and the Wardrobe", will be shown at The World Berry Museum November 30 and December 1 from 4:00 to 5:30 PM. This is co- sponsored with the Woodburn Department of Parks and Recreation. The library will be closed: Thursday and Friday, November 25 and 26 for the Thanksgiving Day Holiday; one-half day Friday, December 24, Saturday, and Monday, December 25 and 27 for the Christmas Day Holiday. Dorothy suggested sending fliers to the schools concerning the activities at the library as we have done in the past. Sunday Opening - New Employees: Open Sunday hours will begin January 9 through March 27 from 1:00 to 4:00 PM. Marilyn Felipe, a current on-call 1 - '1" 38 Reference Librarian, will be the perBon-in-charge. Two temporary part-time library assistants, Shirley Baumgardner and Jo Marshall, have been hired with Jan Hudanish as on-call status. After the three months of Sunday open hours, these employees will be kept on as "temporary, on-call" status. It was suggested that a "counter" be installed at the door for the Sunday open hours. Klaudia Samoilov has been hired for the vacated page position. AFSCME Union Contract: Next Monday, November 22, at the regular City Council meeting, the Council will vote on this contract with the union. OLD BUSINESS: Building Repair Bids: The bids received were extremely high, so the repair work will be delayed. NEW BUSINESS: Budget Proposal: Linda distributed copies of a 1994-95 status quo budget proposal. Chris Childs, the City Administrator, will meet with the Library Board to discuss the proposal on Monday, November 22 at 12 Noon. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None The meeting was adjourned at 1:45 PM. ADJOURNMENT: Respectfully Submitted, ~~ ~d~- toreson Recording Secretary Library Board Minutes 11/17/93 2 '1'1'" . r' 38 MINUTES WOODBURN PUBLIC LIBRARY BOARD Meeting DATE: November 22, 1993 ROLL CALL: Phyllis Bauer - Excused Nancy Bowman - Present Dorothy Jaeger - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary Gloria Predeek - Present Jean Weatherill- Present GUESTS: Chris Childs, City Administrator CALL TO ORDER: Vice-President Gloria Predeek called the meeting to order at 12 Noon. NEW BUSINESS: 1993-94 Budget Proposal: Chris Childs, City Administrator, met with the Board to discuss the proposed budget. ADJOURNMENT: The meeting was adjourned at 11:45 PM. Respectfully Submitted, H~ Judy Coreson Recording Secretary 1 \~ / / .... 'r' 1. Position #2 2. Position #3 3. Position #4 4. Position, #8., APPOINTMENTS PLANNING COMMISSION Appoint Appoint Appoint Appoint DECEMBER 8, 1993 Robert Finch 444 Hardcastle Phone: 981-7840 Cabinet maker Resident for 5 years James Atkinson 765 Elena 17 year resident Employment: Maclaren School Gary Kosikowski 611 Harrison Street Phone: 982-2973 William Pyle 280 Gatch Street Phone: 982-3048 4A Term Exoiration Dec. 1996 (unexpired term, vacant position) Dec. 1997 (expired term) Dec. 1997 (expired term) Dec. 1997 (expired term) .... . ,. 48 MEMO FROM: MAYOR AND CITY COUNCIL ~ \ DICK JENNINGS, CHAIRMAN (\\) TRANSPORTATION PLANNING TASK FORCE Z;J TASK FORCE MEMBER APPOINTMENT TO: SUBJECT: DATE: DECEMBER 7, 1993 The Chamber of Commerce has requested representation on the Transportation Task Force Committee. Two names have been submitted by the Chamber and recognized by the Task Force, those being Dean O'Donnell as a member of the Task Force and Jane Kanz as his alternate. Mr. O'Donnell is a business owner in the 1-5 interchange area while Jane Kanz is the Executive Director of the Woodburn Area Chamber of Commerce. ---------------------------------------------------------------------------------------------------------------------- Subject to Council approval, the above-named individuals are hereby appointed to the Woodburn Transportation Task Force ommittee. !1~J Da e ;'c ~~~ d, d~ 3- ~~1 ftna/f! Z-hl::~f (11t~~. i !?wz; ~ 7 ~ I {~f:i [ii7 . f-/,oY/J: it q f d- - I {) ft; 'Lf " 7(~41 /{LIJb<jM(7/l- iJ-li/}) ... r 6A December 1, 1993 Mayor and City Council City of Woodburn 270 Montgomery Street Woodburn, OR 97071 Dear Mayor and City Council: We the members of the Woodburn Planning Commission request the Mayor and City Council give further consideration to the re-appointment of Lillian Warzynski to position number eight of the Planning Commission. Mrs. Warzynski has served the Commission, at the Mayor and Council's pleasure, for four years. Two of those years as Vice-Chairperson. She is highly respected by her peers and brings to the Commission a great deal of knowledge as to the various local and state land use laws. A very important point when considering the fact nearly half the Commission is newly appointed while the remainder have been on the Commission for no more than two years. Someone with Lillian's experience is needed to bring a knowledgeable perspective to the Commission. It is the wish of the Planning Commission that Lillian Warzynski be recognized for her work and be re-appointed to this body. Respectfully, Woodburn Planning Commission Members p~ !!.~cJs:(I-,;;1, Richard Pugh Paul J .( ~ ///i:'e" #-~~a-/ axie Henkes """,,' 'r 68 MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Petitions Supporting Planning Commission ReapDointment DATE: December 9, 1993 The attached petitions, bearing a total of 121 signatures, were delivered to the City Administrator's office on December 9, 1993 and are included under the heading of "Communications" in the Council's agenda packets. - 'I' loa TO: MA YORl CITY COUNCIL WE THE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED TO THE WOODBURN PlANNING COMMISSION. ADDRESS ~ ~~~~rJ \ '-7 '-\'\ \J\ N"tN"\\u<.... \.r\ . ~'""'l~\n\.)..C() \LL.'\\.\ C\\cY\ml~\<-- ~. \,J(YP\\:"hr[) v,::)(::a~~\ur <} ,... ',.' ~~, TO: MA YORl CITY COUNCIL 6b WE THE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED TO THE WOODBURN PLANNING COMMISSION. NAME ADDRESS /' 114 ,o.,.A- · 1j1J ~~ &-:" C~ fj;~~ :;~r: . , 1 1 \ ,... '!',. folJ TO: MAYORl CITY COUNCIL WE THE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED TO THE WOODBURN PLANNING COMMISSION. ADDRESS k Zso y~- / dibex. Gt'V ~~~ ~C1~ '?(; /l,/j (' O-&caJ<. Cb~u..r"'\ ~ 'f ~')l'/ 7&~ 6,{~84-: 2/46 ~ ~, tfS . I?d. ."""".. f 'P' to~ TO: MA YORl CITY COUNCIL WE THE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED TO THE WOODBURN PLANNING COMMISSION. ~- NAME ADDRESS /{P1oD zJ~ 1'70 t'1/ ~U' ~~ /~J~ tr /( /5 r, Ji' I?~j.~ 8'ioa~ ~)2J.ME ' ~m tI$;},J., /5", :JI~()4hu U /#~ '-11 f 5- ~ '- ~ ase..d ""'. 'I'" ,$ TO: MA YORl CITY COUNCIL WETHE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED TOlHE WOODBURN PLANNING COMMISSION. - 'T"- f,~ TO: MA YORl CITY COUNCIL WE THE UNDERSIGNED REQUEST THAT LILLIAN WARZYNSKI BE REAPPOINTED ------ TO THE WOODBURN PLANNING COMMISSION. NAME ADDRESS J 767/ {J.e f?CJ7/ 9'70~ (f),(~7011 r ~I D1 } cr-r07 , Cf 7~ 11 ~)I 11-1"--'-' r.k,~ h~. L&L ~ .i!R :/;~(Yl< ~ f~J./ /&~~:~H L~t 'tn..R~ _. 'I" 8A' MEMO FROM: City Council through City Administrator /-1 /~p Public Works Program Manager ~~ TO: SUBJECT: Paratransit Plan Public Hearing DATE: December 8, 1993 The paratransit plan is required by rules administered by the Federal Transportation Administration to implement the provisions of the Americans with Disabilities Act (ADA) passed in 1990. The rules require fixed-route transit agencies to provide services for disabled passengers comparable to those offered other riders. Wood burn Transportation Services provides two transportation services to the citizens of Woodburn. The first is the Woodburn Transit System which provides fixed route bus service. The second is the Woodburn Dial-A-Ride which provides demand/response transportation to the elderly and disabled. The definition of a disabled person is restrictive and somewhat complex. Following is the definition of disability as stated in the ADA. Disability means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairroent; or being regarded as having such impairment. (1 ) The phrase physical or mental impairment means : (I) Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affection of one or more of the following body systems; neurological musculoskeletal, special sense organs, respiratory including speech organs, cardiovascular, reproductive, digestive, genito-urinary, hemic and lymphatic, skin, and endocrine: (II) Any mental or psychological disorder, such as mental retardation, organic brain syndrome; emotional or mental illness, and specific learning disabilities; (III) The term physical or mental impairment includes, but is not limited to, such contagious or noncontagious diseases and conditions orthopedic, visual, speech, and hearing impairments; visual, speech, and hearing impairments; - 'I'" 8A City Council through City Administrator December 8, 1993 page 2 cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, 'specific learning disabilities, HIV disease, tuberculosis, drug addiction and alcoholism; (IV) The phrase physical or mental impairment does not include homosexuality or bisexuality. (2) The phrase major life activities means functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and work. (3) The phrase has a record of such an impairment means has a history of, or has been misclassified as having, a; mental or physical impairment that substantially limits one or more major life activities. (4) The phrase if regarded as having such an impairment means - (I) Has a physical or mental impairment that does not substantially limit major life activities, but which is treated by a public or private entity as constituting such a limitation; (II) Has a physical or mental impairment that substantially limits a major life activity only as a result of the attitudes of others toward such an impairment; or (III) Has none of the impairments defined in paragraph (1) of this definition but is treated by a public or private entity as having such an impairment. The City must develop and implement an eligibility process and begin using it by January 24, 1994 utilizing the disability definition above. All required forms have been completed and approved. The fully developed eligibility process is in place and currently operating to comply with this requirement. The demand/response portion of the system, Dial-A-Ride, provides the disabled transportation service for Woodburn Transportation Services. Dial-A-Ride offers services to all individuals outlined in the Americans with Disabilities Act and associated rules. Experience and interaction with the community over the five plus years this demand/response van service has been operating has provided an accurate estimate of the need within the community. .... ' ...." SA City Council through City Administrator December 8, 1993 page 3 Woodburn Transportation Services, to comply with ADA requirements, must provide paratransit service that is comparable to service provided by the fixed route service. There are six service criteria that are utilized to determine comparability. Those criteria are: 1 . Service Area 2. Response Time 3. Fares 4. Trip Purposes 5. Hours and Days of Service 6. Capacity Constraints The City of Woodburn will have difficulty complying with two of these service criteria for the foreseeable future. The first of two non compliance criteria is response time. Regulations require that "next day" service be provided. A request made on Friday could not be handled until Tuesday on the current operation schedule. This is not acceptable under the "next day" criteria. The current service is operating near capacity. As the city grows an additional day of service will need to be added. To comply with the service criteria, however, a service request for a particular day must be accommodated if made anytime during the preceding day. To comply in this area would require that the paratransit van operate Monday through Friday. The second of the non compliance criteria is hours and days of service. This criteria states that complementary paratransit service must be provided during the same days and hours that the fixed route is in operation. For Woodburn Transportation this would be from 9 a.m. to 5 p.m. five days, Monday through Friday, per week. Paratransit service is currently provided from 9 a.m. to 5 p.m. two days per week. This equates to 16 hours of service per week. To provide paratransit service identical to the fixed route service 24 hours of operation would have to be added per week. It is estimated that minimum cost for the additional service would be approximately $24,000 per year. Dial-A-Ride service is provided to the entire City without regard to distance from the bus routes. The needs of the disabled within the community are being adequately served with this level of service. There is no priority system and occasionally individual needs cannot be accommodated. - T 8A City Council through City Administrator December 8, 1993 page 4 There has been an increasing number of individuals in wheelchairs utilizing the service over the past two years. Currently there is a wheelchair user on the van and often multiple users each day the van service is provided. Two years ago wheelchair use on the van was infrequent. Currently approximately 35% of the trips provided by the system are classified as disabled. The remainder are elderly residents who can't effectively utilize the fixed route bus. To strictly follow ADA requirements the system has to only provide service to those who meet the ADA definition listed previously. The system intends to continue to provide service, however, to the type of individual users that it does now. The Dial-A-Ride van service could, at this time, utilize additional capacity. Serious consideration should be given to adding an additional day of service. It is estimated that this will cost approximately $6,500. To come into full compliance with the six criteria mentioned earlier van service would have to be provided five days per week with hours that match those of the fixed route bus. The system is required to be in compliance by January 26, 1997. There is an undue financial burden waiver available to the city if this can not be met. This option has been discussed with Council in the past. A decision on this option is not required at this time. The direction the City will eventually need to go can better be determined during the next review cycle. There has been additional funds supplied by congress for the Section 18 program from which the city receives operational assistance grants but it is unclear at this time how much more, if any, will be available to the City. Additional information to make a more informed decision should be available during the next annual update presentation. All of the transit system vehicles are now lift equipped. Two of the three lifts however do not comply with the requirements of the ADA. These will have to be upgraded also prior to January of 1997. '1'1'" 'r' 88 MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Director SUBJECT: Continuation of Public Hearing of May 10, 1993 Concerning Disposition of Dangerous Building Located at 347 N. Front Street (Salud) DATE: December 8, 1993 On December 3, 1993 this office received a copy of correspondence from Triplet Wellman Contractors to Salud de la Familia. The correspondence, which is attached, recommends that Mr. Santiago secure an engineer to "give a preliminary report on the structural conditions of the building with regard to resistance to rain and wind." In staffs opinion not only is it imperative this study be done as soon as possible but Salud provide the City Council and Mayor a schedule that outlines the direction and time frame for resolving this issue. I have discussed this matter with AI Nunez, Director of Salud and he will be present at the December 13, 1993 Council hearing. Recommendation: Salud provide council an outline of steps that will be taken along with a time frame for resolving this issue. ,,"," ',. 88 Triplett Wellman December 2, 1993 CONTRACTORS Salud De Familia P.o. Box 66 Woodburn, OR 97071 Attn: Eric Santiago After reinspection of the Clinic on Front street, there appears to be several leaks around the perimeter of the roof as well as some in the central locations. Some of the plastic that was put on during the summer months has been torn loose. There appears to be no additional structural movement from the last visits of July and August. My recommendation would be to repair the torn plastic on both the North and South sides with new plastic. The balance of the leaks would be expensive if not near impossible to eliminate. I would not recommend any other repair at this time until you have made a decision on whether to rebuild or not, and to what extent. It would also be my recommendation that a registered Engineer give a preliminary report on the structural conditions of the building with regard to resistance to rain and wind. That would be mainly to ensure the integrity of the roof structure. I can give you names of registered Engineers if you wish. Please refer to the attached for approximate price of repair of the torn plastic as mentioned above. Sin~lM~ Gene Wellman xc: City of Woodburn, steve Goeckritz PO Box 160 Woodburn, Oregon 97071 503/982-4188 FAX: 503/982-0390 ,... , ,. 10A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator ~ SUBJ.: Human Rights Commission Ordinance DATE: December 3, 1993 The Council has requested an ordinance that would create a city Human Rights Commission and also repeals Ordinance 1865 (the previous Woodburn Citizen's Review Commission). The accompanying ordinance (Council Bill 1503) accomplishes both. The ordinance was drafted following the basic guidelines provided by the Council. Human rights ordinances from several jurisdictions were obtained and evaluated. Helpful language from some of these ordinances was incorporated into the ordinance, although only after it was adapted for use in Woodburn. The final product emerged after extensive discussion and revision by the City Administrator, City Attorney and Police Chief and is specifically tailored to the Woodburn community. A summary of the content of sections is as follows: Section 1 creates the commission and specifies its composition. According to the Council's instructions, one member is selected from each of the council wards and three members are selected at large. All members are residents of the city. All members must show a demonstrated interest in or knowledge of human rights concerns and be representative of the Woodburn community in regard to race, gender, age, religion and national origin. Members qualified to serve on the commission are appointed by the Mayor and confirmed by the Council. Section 2 provides for the mission and purpose of the commiSSion. The commission is given broad jurisdiction in the area of human rights. Section 3 states the powers and duties of the commission. It is clear that the commission is advisory in nature and has no executive or administrative authority. this should eliminate many of the problems and frustrations encountered by the previous Citizen's Review Commission which several times became involved in subject areas otherwise restricted by law. On the positive side, it is anticipated that the commission will play an important role in exploring the wide range of human rights issues and concerns. The focus of the commission is far broader than "city hall" and expands to the entire Woodburn community. To some extent, the commission sets its own agenda by determining what human rights issues exist in the community. .... .,.. 10A Human Rights Commission December 6, 1993 Page 2 Section 4 relates to meetings of the commission and requires that it meet at least quarterly. Special meetings and workshops can be held as often as the commission determines necessary. The commission may adopt bylaws and, as a public body, is governed by Oregon public meetings and records laws. Section 5 repeals the prior Citizen's Review Commission ordinance according to the Council's direction. Section 6 is an emergency clause so that the ordinance can take immediate effect. Section 7 establishes an expiration or "sunset" date. If the commission fails to function or loses its momentum, it will cease to exist at that time. If Council finds it advantageous that the commission continue, that would be accomplished by subsequent ordinance. As previously stated, the ordinance gives the human rights commission the ability to focus on a wide range of human rights issues and concerns. There is considerable potential, limited only by the extent to which the membership of the commission is willing to explore such issues. Some general examples include shaping and lobbying for legislation at state or local levels, encouraging public officials to speak out on human rights issues, organize liaison with the Police Department to develop appropriate protocols to deal with bias crimes, document "hate group'~ activities and eduC;pte the community about hate crimes and groups, and work with schools regarding policies for dealing with bigotry and hate incidents as well as encouraging curriculum that focuses on human rights issues from an. historical perspective. There will be a cost for maintaining a functional human rights commission. I estimate that an annual budget of some $250-$500 will have to be provided for direct costs. These include some basic office supplies, telephone and correspondence costs, meeting enhancements (coffee, cups, napkins, etc.), publicity and perhaps attendance by commission members at workshops sponsored by outside agencies. There will be a significant indirect cost, as welt, for staff support. We will attempt to provide such support with existing staff. However, this will be closely monitored and any need for any adjustment in this approach will be reported to the Council for appropriate action. Initially, the Woodburn Police Department has indicated a tentative commitment to provide the necessary staff support. - 't' 10A COUNCIL BILL NO. I Jj 0.3 ORDINANCE NO. AN ORDINANCE CREATING A HUMAN RIGHTS COMMISSION, REPEALING ORDINANCE 1865, DECLARING AN EMERGENCY, AND SETTING AN EXPIRATION DATE. Section 1. Human Rights Commission Created. The Woodburn Human Rights Commission shall consist of nine residents of the City appointed by the Mayor and confirmed by the City Council. The Commission shall be constituted as follows: (A) One member from each of the six City Council wards. (B) Three remaining members selected at large. (C) All members shall show a demonstrated interest in or knowledge of the human rights concerns of the Woodburn community and shall be chosen to be representative of the residents of the City of Woodburn in regard to race, gender, age, religion and national origin. To the extent that it is possible, the composition of the Commission shall mirror the demographics of the Woodburn community. The Commission shall have powers and duties as set forth in this ordinance. The term of office shall be three years, or until their successors are appointed and Qualified, except that their terms shall be staggered so that the term of office of not more than three members will expire in the same year. Any vacancy in the Commission shall be filled by appointment by the Mayor, after confirmation by the City Council, for the unexpired portion of the term. Members of the Commission shalt receive no compe(1sation for their services. Section 2. Mission and Puroose. The Woodburn Human Rights Commission's mission is to foster mutual understanding and respect, and to protect the human rights of all persons in the City of Woodburn regardless of their race, gender, age, religion, or national origin. Section 3. General Powers and Duties of the Commission. The Commission shall have no executive or administrative powers or authority except as herein provided, and this ordinance shall not be construed as depriving any elected or appointed official of any power they may have under the laws of the state or the Woodburn City Charter. The Commission shall be advisory in nature and shall have powers, duties, and functions as follows: Page 1 - COUNCIL BILL NO. ORDINANCE NO. """,,' 'p" 10A (A) Develop and implement policies and positions of the Commission consistent with its mission and purpose; (B) Establish and maintain dialogue with the broad range of community and cultural groups operating in the City; (C) Determine the issues, problems, and needs facing Woodburn residents in the areas of human rights and diversity; (D) Based upon a foundation of public dialogue, establish annual goals for the Commission; (E). Recommend to the City Council policies and actions which would further the goals of human rights and diversity in the community. (F) Issue and present to the City Council and the citizens of Woodburn an Annual Report of the activities and accomplishments of the Commission. Section 4. Meetings of the Commission. (A) The Commission shall meet at least quarterly. Special meetings may be held as necessary. Five (5) members shall constitute a quorum; a simple majority of those members present shall constitute a voting majority for purposes of conducting business at any meetings of the Commission. (B) The Commission shall conduct business according to Roberts Rules of Order and any bylaws it develops, and shall provide notice, conduct meetings and maintain records in compliance with the Oregon public meetings and public records law. Section 5. ReDeal of Prior Ordinance. Ordinance 1865 is hereby repealed. Section 6. Emergencv Clause. This ordinance being necessary for the immediate preservation of the public peace, health and safety, and emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Section 7. 31, 1995. Approved as to form~'~~ City Attorney EXDiration. This ordinance shall expire and is repealed on December Jtl2-!7] Date Page 2 - COUNCIL BILL NO. ORDINANCE NO. .,.." 'I" 108 MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator ~/ P.G.E. Utility Privilege Tax Ordinance SUBJ.: DATE: December 8, 1993 On September 27, 1993 the City Council unanimously authorized staff to prepare and present an ordinance imposing a 1.5% "utility privilege tax" on the gross revenues of Portland General Electric Co. (PGE) generated within the City of Woodburn. The accompanying ordinance (Council Bill 1504) should accomplish the Council's direction in this regard. A utility privilege tax, as enacted by this ordinance, is allowed under ORS 221 .450 and various state administrative rules, and the framework for implementation is included in the present PGE franchise ordinance. Funds generated by a privilege tax are exclusive of, and in addition to, franchise fees already paid by the utility to the city. The principal provision in the PGE franchise ordinance (Ord. 2109) calls for a 60-day notification of the company (PGE) prior to implementation of a privilege tax. Such notificati9n was made by letter, sent by certified mail with return receipt (signed October 13, 1993). The proposed ordinance calls for a January 1, 1994 effective date, ensuring that this ordinance provision is met. Other franchise ordinance, language deals with the accounting and remittance of the fee, and the proposed privilege tax ordinance is drafted in a manner consistent with that language. State law allows a city to collect up to a maximum of 5 % of certain utilities' gross revenues in the form of franchise fees. This holds true, for instance, in the case of our cable television franchise. However, a different set of state laws place certain utilities under the direction of the Public Utilities Commissioner (PUC) and presently limits the amount of franchise fees to 3.5% of gross revenues in PGE's case. The PUC calculates the allowed 3.5% for franchise fees as a normal cost of operation and incorporates it directly into the rate structures it approves for affected utilities. The franchise fees are then paid directly by the utility to the local franchising authority (City of Woodburn, etc.). Under the other state law which governs franchises generally (and allows the 5 % maximum), a city may, by agreement, pick up the additional 1.5%, which is not regulated by the PUC, in the form of a utility privilege tax. Privilege tax revenues must then be identified on the consumer's bill as '1'1'" ' T- 108 "city tax", "county tax", etc. An example of this is shown in an attached utility bill (Attachment" A ") obtained from a resident of St. Helens. As just noted, the city of St. Helens has imposed a privilege tax on PGE gross revenues, which has been in place for about three years. St. Helens has chosen to utilize the revenues to augment its General Fund programs and outdated property tax base. The city of Beaverton has also enacted a utility privilege tax (July, 1992), which is very similar to the proposed Woodburn ordinance. Beaverton's privilege tax revenues are dedicated to transportation and street-related projects. Cities can rather easily justify use of such revenues for street-related purposes because the very nature of utility franchises are for cities to allow the utility companies the use "in, on, around and under" the city's public rights-of-way. Gresham imposes a 3.5% privilege tax, with the right to increase it to 5%, but receives no other franchise fees from the company. lake Oswego's franchise contains language similar to ours, allowing the city, at its discretion, to impose a privilege tax, but they have not yet done so. Staff estimates that a 1.5% utility privilege tax on PGE's gross revenues will generate some $97,500 annually. This is based on annual PGE gross revenues within the city of $6.5 Million. Over the 20-year period used in the Public Works Department's CIP calculations, this represents approximately $2 Million to support repayment of revenue bonds to finance needed transportation infrastructure improvements. At the consumer level, a 1.5% privilege tax would cost a homeowner with a $60 monthly electric bill an additional $.90 per month. An individual or business with a $100 per month electric bill would pay an additional $1.50. An energy-intensive commercial or industrial establishment that has a monthly electric bill of, for example, $4,000, would incur an additional $60 in monthly costs. In a recent month, the city's own electric bill, which includes all energy used for street lighting, was some!'. $22,305. The additional payment, through a 1.5% privilege tax, on this bill would be $335. ."' The first payment by PGE, for privilege tax revenues generated during calendar year 1994, will be due in April, 1995, in accordance with the franchise language. The amount of that payment, or any other future revenues from a utility privilege tax, can be impacted by weather patterns, growth within the city and rate changes periodically granted the utility by the PUC for other reasons. Weather factors could cause electrical usage, and gross revenues to fluctuate either up Q.( down. The other two factors, growth and PUC rate changes, would likely increase the amount of revenues from this source. PGE has been provided with a courtesy copy of the proposed ordinance. A PGE spokesman expressed no legal or procedural concerns with the ordinance, but did indicate that a company representative will be present on December 13th to testify in opposition to the imposition of this fee. """ '!'. IN [no (- rr I .. a:.- Portland General Electric la'illlj; i:Y..... "':"11111 MW 1,'1 :]~ ;~ 7-1384-2030-5 6 108 ".::':-:Li.f 'IUMeE~ <~ ;':;="',"'::''' -':-':'L ~::"'i.. 12~~00000379300000379307 **CR05 IIJI!IIIII!!S1 . Portland General Electric P.O. BOX 4403 PORTLAND. OREGON 97254-0003 2 ~-~;;~~~ ~~--------------~----PLEASE- FOLDBEFORE-TEARiNcH;i'ua----"i------- ------------------------------ ou< offICe at ";- :;;:: <. y,':':-:; ='~ '.:;'iI._ .:.:;:~ ,-; ~:. :T'~'= ~ . _.:: -:; ':i ';-3 ;A.. =~:=':':::'~. ~ recyc'ea _ :: rtA...1H4fl;:;;..... ;~tsOY !;1:< fYOURACCOUKiNUMBER~ r.~ .~, ..... ~. --. 7-:L3'-_30-5 6 YEAR :L CfCf2 397-4421 OR :L-800-542-88:L8 37.37 . 5b .~.~.~~~~>.;....:.-. "~ :", ..Il.' .. . " . <.1-~" ~_.-;,; .,-",,-,-. A LATE PAYMENT I~RGE OF l.:~~~t~{''''~~' APP.~d~ANY' UNPAID BALANCE CARRIED FORWARD FOR TWO CONSECUTIVE BILLINGS. PREVIOUS UONl'HS'''' ,...... ~ QW: PAYMEHTS"" CRSlfTS QWlGES NfO DEBITS + I 23.30' ,~_~~~f". .,.~=."'.~......-....'... .~:~:"~:,~;_~J;- PGE OFFICES HILL BE CLOSED OVER THE THAtl<SGXVING HOLIDAYS (NOV. %6 - NOv. .' %9). 'AS ALHAYS EMERGENCY CREHS HILL BE AVAILABLE. HE HILL RESU1E OUR NORMAL BUSINESS HOURS ON HONDAY NOV. 30. HE HISH YOU A SAFE AND HAPPY HOLIDAY. f~- G E Portland General Electric 4 S910 N D J FHA H J J A SON MONTHS 92 YOUR AVERAGE OAlL Y KWH BY MONTHS "",,' , " 108 COUNCil Bill NO. /50+ ORDINANCE NO. AN ORDINANCE IMPOSING A PRIVilEGE TAX ON PORTLAND GENERAL ELECTRIC COMPANY, AN OREGON CORPORATION, IN THE AMOUNT OF 1.5 PERCENT OF DEFINED GROSS REVENUES, REGULATING USE OF THE REVENUES THEREBY DERIVED, DECLARING AN EMERGENCY AND SETTING AN EFFECTIVE DATE. WHEREAS, the city has passed an ordinance granting a non-exclusive franchise to Portland General Electric Company ("Company") for a duration of ten (10) years from January 1, 1993; and WHEREAS, said ordinance contemplates the enactment of a tax by the city on Company revenues as allowed by state law over and above the franchise fee; and WHEREAS, state law (ORS 221 .450) permits taxation by cities of public utilities which are actually using the streets, alleys or highways of the city in an amount not exceeding five percent (5%) of defined gross revenues; and WHEREAS, pursuant to Oregon P .U.C. regulations, the current franchise ordinance of the city includes a franchise fee of only 3 % % (three and one-half percent) of those revenues; and WHEREAS, the capital improvement needs identified to the Council by the Woodburn Transportation Force far exceed the revenues available, and WHEREAS, revenue generated by the privilege tax can be used to fulfill some of the transportaion needs of the community, NOW, THEREFORE THE CITY OF WOODBURN ORDAINS AS FOllOWS: Section 1. Privilege Tax Imposed. There is hereby imposed a privilege tax on the gross revenues of Portland General Electric Company, an Oregon corporation, in the amount of 1 % % (one and one-half percent) of those revenues. As used herein, "gross revenues" means revenues received by Company from the sale of electric energy within the city, less net uncollectibles. Gross revenue shall include revenues from the use, rental or lease of operating facilities of the Company other than residential-type space and water heating equipment. Gross revenues shall not include proceeds from the sale of bonds, mortgage or other evidence of indebtedness, securities or stocks, sales at wholesale prices by one public utility to another when the utility purchasing the service is not the ultimate consumer, or revenue from joint pole use. Page 1 - COUNCil Bill NO. ORDINANCE NO. ..... ... 108 The privilege tax provided in this ordinance is in addition to the franchise fee being paid by the Company pursuant to Ordinance No. 2109, which grants to PGE a non- exclusive franchise within the city. That ordinance remains in full force and effect. Section 2. Payment Dates. The tax provided in this ordinance shall be paid annually and shall be due for each calendar year or fraction thereof, on or before the first day of April following the end of the calendar year for which the tax is due; with the first payment, for gross revenues collected during 1994, due on or before April 1,1995. Section 3. Interest on Late Payments. In the event PGE fails to pay the tax on or before the due date, interest shall be owed on the tax from the due date to the date on which payment is received by the city, compounded daily. Section 4. Use of Proceeds. The proceeds derived from this ordinance shall be dedicated toward funding of transportation improvement projects identified in the city's Capital Improvement Program. Section 5. Emeraency Clause and Effective Date. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect on January 1, 1994, and shall remain in effect until modified or rescinded by ordinance of the City Council. Approved as to formfln ~ City Attorney 12/,2-/7:1 Date APPROVED: LEN KELLEY, MA VOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. .... , ,. 10C MEMO TO: City Council through City Administrator Public Works Program Manager ~ ~ SUBJECT: Amendment to Cooperative Agreement for Highway 99E Improvements FROM: DATE: December 1, 1993 RECOMMENDATIONS: Approve the attached resolution authorizing the Mayor and City Recorder to sign, on behalf of the City, an amendment to the Cooperative Agreement for Highway 99E which revises the cost responsibilities for all new sidewalks constructed as part of the project. BACKGROUND: There has been considerable discussion on the Highway 99E sidewalk cost apportionment issue in the past, therefore, only a brief history is provided in this memo. On January 13, 1992 Council entered into Cooperative Agreement 10,854 with the state for improve.ments to Highway 99E. As part of that agreement the city forwarded $63,000 to the state for new sidewalks that were part of the project with the intent of recovering this cost through assessment of benefitted property owners. After an August 9, 1993 public hearing on the proposed sidewalk assessment concerns raised caused Council to direct staff to negotiate with the state on a revision of the cost responsibility for the new sidewalks. At the October 25, 1993 Council meeting, Council accepted a funding formula which allocated 90% of the cost to the state and 10% of the cost to the city. The subject amendment formalizes with the state this negotiated cost share revision. As noted in the amendment the estimated total cost of the improvement is now $60,000. Staff recommends that council approve the attached resolution. _ 'l'" 10C COUNCIL BILL NO. / 5 D!)- RESOLUTION NO. A RESOLUTION ENTERING INTO AN AMENDMENT TO COOPERATIVE IMPROVEMENT AGREEMENT NO. 10,854 TO REVISE THE COST RESPONSIBILITIES FOR ALL NEW SIDEWALKS CONSTRUCTED AS PART OF THE IMPROVEMENT OF HIGHWAY 99E FROM LINCOLN STREET TO THE NORTH CITY LIMITS AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AGREEMENT. WHEREAS, ORS Chapter 366 authorizes cooperative agreements between the state and a city for performance of improvement projects, and WHEREAS, The Woodburn City Council approved Resolution 1099 on January 13, 1992 authorizing entering into Cooperative Agreement 10,854 and the State of Oregon signed Cooperative Agreement 10,854 on February 12, 1992, and WHEREAS, The Woodburn City Council accepted at the October 25, 1993 meeting a revision that city staff had negotiated of the funding formula for new sidewalks on the Highway 99E project, and WHEREAS, It is in the best interest of the city to enter into an amendment to revise the cost responsibilities of new sidewalks on the Highway 99E project, NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an amendment to Coopera~ive Improvement Agreement 10,854 which is attached as Exhibit n Anand by this reference incorporated herein with the State of Oregon to revise the cost responsibilities for all new sidewalks constructed as part of the improvement of Highway 99E from Lincoln Street to the north city limits. Section 2. That the Mayor and City Recorder are authorized to sign said agreement on behalf of the City of Woodburn. Approved as to form:~.~ ~ City Attorney ~ LZ/z/71 Date I I APPROVED: Len Kelley, Mayor Page 1 - COUNCIL BILL NO. RESOLUTION NO. -" 'r- ore;~ November 22, 1993 AMENDMENT TO: Misc. Contracts & Agreements No. 10,854 DEPARTMENT OF TRANSPORTATION REGION 2 City of Woodburn Public Works Department 270 Montgomery St Woodburn OR 97071 FILE CODE: People: The State of Oregon, by and through its Department of Transportation (State), and the City of Woodburn, by and through its City Officials (City), entered into Cooperative Improvement Agreement No. 10,854, dated February 12,1992; and supplemented on April 8, 1993, concerning Improvements to Pacific Highway East from Woodburn's North City Limits to Lincoln Street, hereinafter referred to as -project-. State and City have now determined that the aforementioned agreement and supplement, although remaining in full force and effect, should be amended by this agreement In order to revise the cost responsibilities for all new sidewalks which will be constructed as a part of the project. City shall now be responsible for 10% of actual total sidewalk costs. This total Is estimated to be $60,000, for which the City will pay 10%, or $6,000. Any further reference to the aforementioned Agreement No. 10,854 and Supplement shall be amended to show the following: RECITALS No.3, paragraph 2, shall now read: The project will be financed with City funds and funds available to the State. State shall be responsible for 90 percent of the cost of all new sidewalks which will be constructed as a part of the project. City shall be. responsible for the re~inlng 10 percent cost. Said sidewalks are currently estimated to cost $60,000. State shall be responsible forall other project costs, including replacement sidewalks. CITY OBLIGATIONS NO.4 shall now read: 4. City shall, upon receipt of a fully executed copy of this agreement, forward to State an advance deposit in the amount of $6,000.00, said amount being equal to 10 percent of the estimated total cost of the new sidewalks that will be built as a part of the project. Upon bid opening, City shall be requested to make additional deposits if the lowest acceptable bid is greater than the original estimate. CITY OBLIGATIONS NO.5 shall now read: 5. Upon completion of the project and receipt from State of an itemized statement of the actual total cost of the City's portion of the project, City shall pay any amount which, when added to City's advance deposits, will equal 10 percent of the actual total cost of the new sidewalks. Any portion of said advance deposits which is in excess of 10 percent of the total actual cost will be refunded or released to City. 734-]867 (10-92) EXHIBIT "A" 2960 State Street SE Salem, OR 97310 (503) 378-2626 FAX (503) 378-4317 ""'.. I'" 10C Agreement No. 10,854 AMENDMENT CITY of WOODBURN page 2 City shall authorize execution of this Amendment during a duly authorized session of its City Council. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the Oregon Transportation Commission on July 17, 1990 as a part of the Six Year Highway Improvement Program, page 33. The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authOrity has been further delegated to the Manager of the Program Section pursuant to Subdelegation Order HWY-6. Paragraph 10. APPROVAL RECOMMENDED A1;R~~ Date //"~3.Af3 STATE OF OREGON, by and through its Department of Transportation By Program Section Manager Date APPROVED AS TO LEGAL SUFFICIENCY CITY OF WOODBURN, by and through its elected officials By Asst. Attorney General By Mayor Date By City Recorder Date APPROVED AS TO LEGAL SUFFICIENCY By City Attorney B1291 005 ,... , I" 100 MEMO FROM: Mayor and City Council Chris Childs, City Administrator ~ TO: SUBJ.: Resolution Declaring Dangerous Building - 199 N. Front St. ("Old Bank Building") DATE: December 9, 1993 Pursuant to Council direction following the November 22, 1993 hearing, the accompanying Resolution has been prepared, finding the structure to be a dangerous building, declaring it to be an nuisance and ordering the owners to make it safe. Of significant note, Section 6 of the Resolution orders the owners to repair or abate the property no later than Januarv 24. 1994. Possible options available if this matter proceeds to Section 7 (city abatement) include: 1. Compliance by Owners - no city action required. 2. Court action to enforce compliance. 3. Repair of structure directed by city. 4. Abatement (demolition) of the structure directed by city. '1'10" '!' 10D COUNCIL BILL NO. / 50 (:; RESOLUTION NO. A RESOLUTION FINDING THAT THE BUILDING LOCATED AT 199 N. FRONT STREET IS A DANGEROUS BUILDING, DECLARING IT TO BE A PUBLIC NUISANCE, AND ORDERING ITS OWNER TO MAKE IT SAFE. WHEREAS, the Woodburn City Council passed Ordinance No. 1999 which provides a process for the abatement of building nuisances, and WHEREAS, pursuant to Resolution 1173, a publiC hearing was set for May 10, 1993 at 7:00 p.m. in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon, on the question of whether the building located at 199 N. Front Street, Woodburn, Oregon, constitutes a dangerous building as defined by Ordinance 1999, and WHEREAS, the City Recorder provided notice of said hearing as prescribed by Ordinance 1999, and WHEREAS, said hearing occurred and substantial evidence was presented indicating that the building located at 199 N. Front Street, Woodburn, Oregon, constitutes a dangerous building and is a public nuisance, and WHEREAS, said hearing was continued by the Council on several occasions in order to afford the owner of the building due process and an adequate opportunity to repair or abate said structure, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the subject real property is described as follows: Lot 1, Block 4, in the original Town of Woodburn, County of Marion, State of Oregon, also known as 199 N. Front Street, Woodburn, Oregon. Section 2. That the subject real property is owned by Nora Fives and Lee Lemos. Section 3. That pursuantto Ordinance 1999 and Resolution 1173, a public hearing was held on May 10, 1993 at 7:00 p.m. in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon, on the question of whether the building located at 199 N. Front Street, Woodburn, Oregon, constitutes a Page 1 COUNCIL BILL NO. RESOLUTION NO. "","' ',"'- 100 dangerous building as defined by Ordinance 1999. Section 4. That the public hearing was continued several times and adequate opportunity and notice was provided to all persons with ownership interests in the building to testify. Section 5. That, based upon the evidence presented at the public hearing, the Woodburn City Council finds that the building located at 199 N. Front Street, Woodburn, Oregon, is a dangerous building and declares said building to be a public nuisance. Section 6.That that the owners of the property located at 199 N. Front Street, Nora Fives and Lee Lemos, are hereby ordered to repair or abate the building located on the property by January 24, 1994 at 5:00 p.m. Section 7. That if said owners do not repair or abate the building during the prescribed time, the city will proceed to abate the building according to law. Section 8. That pursuant to Ordinance 1999 the City Recorder is hereby directed to provide a copy of this resolution to the owners of the property at 199 N. Front Street, Woodburn, Oregon. Approved as to for~ ~ City Attorney III z jc;J Oats I APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 COUNCIL BILL NO. RESOLUTION NO. 'I"'" ''''" 10E STAFF REPORT TO: THRU: FROM: (jj) Mayor and City Council Chris Childs, City Administrator Nevin Holly, Director Recreation and Parks SUBJECT: Glatt Property Sale Transaction DATE: December 10, 1993 RECOMMENDATION: Approve Resolution authorizing the sale of real property per Council Bill 1507. The sale of the properties owned by the City of Woodburn, and identified as the "Glatt Properties" have closed escrow. The sale of these properties were authorized during the October 25, 1993 City Council regular meeting. The net proceeds to the City of Woodburn upon closing is $136,430.00. The Woodburn School District also agreed to payoff the existing Road Assessments. Also, addressed during the October 25th general Council meeting were the appropriations from the Glatt Property sale. The Council moved that a minimum of $66,350.00 be dedicated to the Aquatic Renovation Project and the remainder be allocated to the Centennial Park Project. The $66,350.00 dedicated to the Aquatic Renovation Project is the total match needed for the FEMA Renovation Funds match. Unless Council directs otherwise, staff will split 50/50 the Glatt Property sale dollars and they will be appropriated as follows: \ *$68,215100 be deposited to the Parks Capital Improvement Aquatic Revenue Account #650.400. *$68,215.00 be deposited to the Parks Capital Improvement Centennial Revenue Account #645.400. Thank you for your assistance in this important issue. 'i'I'" ' ,. 10E COUNCIL BILL NO. / 5 D7 RESOLUTION NO. A RESOLUTION AUTHORIZING THE SALE OF CITY REAL PROPERTY TO THE WOODBURN SCHOOL DISTRICT. WHEREAS, Notice of Public Hearing was published on the proposed sale of the below described city real property, and WHEREAS, the Woodburn City Council conducted a public hearing on October 25, 1993, to hear testimony concerning said sale, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The legal description of the involved property is as follows: Lots 3 and 4, Block 2, GLATT SUBDIVISION, Marion County, Oregon. Section 2. The Council finds, based upon the report dated from the City Administrator and upon the public testimony presented, that the property is not needed for public use and that it is in the public interest to sell said property. Section 3. The Council further finds that a reasonable fair market value of the property is $137,430. Section' 4. The Council hereby authorizes the Mayor to execute a statutory warranty deed (a copy of which is attached hereto and by this reference incorporated herein) and any qther documents necessary to accomplish the sale of the above described real property to Woodburn School District 103. Approved as to form~~ ;;)!:2,Z) City Attorney /2[2//3 Date I I APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Page 1 COUNCIL BILL NO. RESOLUTION NO. """,' , " __,.."IU1,""n,. &.ICc:,U I VI:: ;tL "~ '. ,,~ .',. KNOW ALL MEN BY THESE. PRESENTS, That CITY OF WOODBURN . 6~~-- mconswerotiOnof ONE HUNDRED THIRTY SEVEN THOUSAND, FOUR HUNDRED THIRTY & N /100--Doll~. (0 f t: paid by the GlY11ltee_ herein, do~ hereby gran~ bargain, sell and convey unto_ WOODBURN SCHOOL DISTRICT 103 GlY11ltee_ the fol/ow{ng described real property, situ~ In the County of Harion State of Oregon, to wit: . Lots 3 and 4, Block 2, GLATT SUBDIVISION, Harion County, Oregon. and Parcel {I 92247-301 92247-401 To Have and to Hold the granted premJ.ses unto the said GlY11ltu~, f t.. Hein and .Assigns forever. .And ihe GlY11ltor _ do.lU..- covtnant that f to f.. . lawlullv seized In fee sim11k of the above granted premises free from aU QlcumblY11lt:U. except: Assessments of the City of Woodfiurn. which grantee fierein assumes and agrees to pay. Utility easement as delineated on the plat. Utility easements to Pacific Northwest Bell Telephone Co. recorded in Book 724, Page 428. i~Sll!HH!r~Um~ and that i to will and i to<: ~ shall warmnt and forever defend the granted premises, against the lawful claims and demands of all persons, except as above stated. W"llness our hand.1i-- andseal_this day of December' ,19 93 CITY OF WOODBURN (SEAL) THIS INSTRUMENT WILL NOT AlLC/oN USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOlATION OF APPlICABLE LAND USE LAWS AND REGUlATIONS. BEFORE SIGNING OR T ,,., KELLEY, MAYOR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE ~T TITlE TO THE PROPERTY SHOULD CHECK WITH THE . APPROPRIATE CITY OR COUNTY PlANNING DEPARTMENT TO VERIFY APPROVED USES. (SEAL) (SEAL) (SEAL) ST.ATE OF OREGON County of Marion }ss. g". this clay 01 , 19__, before me appeared Len Kelley both to me personally m.d known, who bemg duly swom, dwsaythathe, thuald Len Kellev is the Mayor. r,~lJ~n4 WIld ,'''c, IJ.G> ~uld -tr-tJ... Sc(tttal] of City of Woodburn the wlthm named CorporatiOn, and that the seal affixed to said Insttument is the corporate seal of said Corporation, and that the said instrument was signed and sealed In behalf of saw CorporatJon by authority of its Board of Dlrectol'$, and Len Kellev and acknowledge said instrument to he the free act and deed of saw Corporotion. IN TESTIMONY WHEREOF, 1 have hereunto set my hand and affixed my official seal the day and year last above written. NotaJy Public for Oregon. My Commissum expires. UNTIL A CHANGE IS REQUESTED, ALL TAX STATEMENTS SHALL BE SENT TO THE FOLLOWING AOORESS: ST.ATE OF OREGON CountY of . }ss. 1 certify that the within Instrument was received for record on at m Book of Deeds of saw county. o'clock Return to: Page , and was recorded Record Recorder of Conveyances By DeputY 'I"" , 1'" 10F MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager 44-- SUBJECT: Letter of Agreement with Marion County for Wastewater Facilities Study DATE: December 8, 1993 RECOMMENDATION: Approve the attached resolution authorizing the Mayor and City Recorder to sign, on behalf of the city, a letter of agreement with Marion County which formalizes their participation in the Pudding River Basin Service Provider Study. BACKGROUND: The Woodburn City Council agreed nearly a year ago that a regional approach to wastewater issues be investigated. As a result of council discussion, twelve jurisdictions, including the City of Woodburn and Marion County, agreed to participate in and fund a joint project entitled: Pudding River Basin, Service Provider Study. The council on November 22, 1993 approved Resolution 1204 which entered into an agreement with Gordon L. Merseth, P .E. to perform the study. The Marion County Commissioners have requested that the city enter into a letter of agreement to formalize duties involved in the project and the county's cost participation. The county has prepared the letter of agreement and the city attorney's proposed modifications have been incorporated. Staff recommends that council approve the attached resolution entering into the letter of agreement with the county. RR:lg LTRAGREE.CC "'f" .,...- 10F COUNCIL BILL NO. /5'08 RESOLUTION NO. A RESOLUTION ENTERING INTO A LETTER OF AGREEMENT WITH MARION COUNTY FOR COMPLETION OF A PROJECT ENTITLED: PUDDING RIVER BASIN AREA, SERVICE PROVIDER STUDY AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AGREEMENT. WHEREAS, The Woodburn City Council agreed nearly a year ago that a regional approach to wastewater services be investigated, and WHEREAS, Twelve jurisdictions, including Marion County, agreed to participate and fund a project entitled: Pudding River Basin Area, Service Provider Study, and WHEREAS, The Woodburn City Council approved Resolution 1204 on November 22, 1993 authorizing entering into an agreement with Gordon L. Merseth, P .E. to prepare the service provider study, and WHEREAS, It is in the best interest of the city to formalize with Marion County their participation and cost sharing responsibilities for preparation of the service provider study, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into a letter of agreement which is attached as Exhibit" A" and by this reference incorporated herein with Marion County for completion of a project entitled: Pudding River Basin, Service Provider Study. ' Section 2. That the Mayor and City Recorder are authorized to sign said agreement on behalf of the City of Woodburn. APPROVED: Len Kelley I Mayor Page 1 - COUNCIL BILL NO. RESOLUTION NO. 1f"H , r 10F Marion County OREGON DEPARTMENT OF SOLID WASTE MANAGEMENT DIRECTOR James v. Sears LETTER OF AGREEMENT (503) 588-5169 BOARD OF COMMISSIONERS Randall Franke Gary Heer Mary Pearmine November 18, 1993 ADMINISTRATIVE OFFICER Ken Roudybush Frank Tiwari, P.E., Director city of Woodburn Public Works 270 Montgomery street Woodburn, Oregon 97071 RE: Facilities Plan study for PUdding River Area Wastewater Service Dear Mr. Tiwari: This Letter of Agreement shall serve as a legally- binding document between MARION COUNTY, a Political Subdivision of the State of Oregon, acting by and through its Board of Commissioners, hereinafter called "County", and the CITY OF WOODBURN, a Political Subdivision of the State of Oregon, acting by and through its City council, hereinafter called "City", for~ompletion of the project entitled: Puddinq River Basin Area, Service Provider Study. The City has requested, and the County has agreed, to participate in and contribute monies to the study. Therefore, the County and the City agree as follows: 1. CITY OF WOODBURN'S DUTIES 1.1. Request proposals from private industry for completion of general and specific tasks relating to the study. Invite and permit the County to participate in the interview and selection process of Consultant. Consider the County's recommendations in selecting the Consultant. 1. 2. Enter into an agreement with the selected Consultant for the performance of professional services specified in the City's Q\ Printed on Recycled Paper ~ Reduce' Reuse' Recycle' Recover EXHIBIT "An Capitol Center · 388 State Street · Suite 735 · Salem, Oregon 97301-3670 "'f"" 'r'" Request for Proposals, the Consultant's submitted Proposal, 10F and tasks specified by the County for completion of the study. 1.3. The city shall be responsible to ensure that the Consultant, Consultant officers, Consultant agents, and Consultant employees perform their duties under this agreement in conformance with the Public Contract Laws of ORS Chapter 279, the Worker's compensation Law and any other law, ordinance, and regulation. 1.4. It shall be the City's responsibility to inform the county as soon as it is apparent that conditions have changed requiring modification to the contract between the City and the Consultant. This includes anything encountered in field investigations, research, or preliminary conclusions from studies. The City shall notify the County in writing if this is the case and upon concurrence by the County this written notification shall become part of this Letter of Agreement. 1.5. The City shall submit a billing to the County in the form acceptable to the County. The billing shall be submitted to the County after the Consultant has submitted, and the County has accepted, the technical report due at the end of each major task listed in the City's Request for Proposals. Each billing shall be for not more $2,500.00. 2. MARION COUNTY'S DUTIES 2.1. The County shall provide monies (not to exceed $10,000.00) as its contribution to the study for completion of tasks listed in the City's Request for Proposals, the Consultant's Proposal, and specific tasks required by the County. 2.2. In accordance with the terms and conditions of this Letter of Agreement, the County shall pay the city at the times and in the manner specified in Item 1.5. Such payment shall be . within"~30 days after receiving the billing from the city. 3. GENERAL PROVISIONS 3.1. City shall ensure all work performed by Consultant shall be performed according to the terms and conditions of the city's Request for Proposals, the Consultant's Proposal, and tasks specified by the County for completion of the study. 3.2. This Letter of Agreement may be terminated by either party upon 21 days written notice in the event of substantial failure to perform' in accordance with the terms of this Letter of Agreement by the other party through no fault of the terminating party. If this Letter of Agreement is terminated, the City shall be paid for services performed by the Consultant to the date of termination specified in. such notice. Such payment shall not exceed $2,500.00. 3.3. This Letter of Agreement may be amended only by written instrument signed by both the City and the County. written and signed amendments shall automatically become part of the Supporting Documents, and shall supersede any inconsistent ",,"' ,... 3.4. 3.5. 3.6. 3.7. 3.8. provision therein; provided, however ,that any apparent 10F inconsistency shall be resolved, if possible, by construing the provisions to be mutually complementary and supplementary. This Letter of Agreement shall be governed by the law of the state of Oregon. In the event any provision of this Letter of Agreement shall be held to be invalid and unenforceable, the remaining provision(s) shall be valid and binding upon the parties. One or more waivers by either party of any provision, term, condition, or covenant shall not be construed by the other party as a waiver of a subsequent breach by the other party. Nothing contained in this Letter of Agreement shall create any contractual relations between the County and the Consultant. The monies agreed to be paid by the County to the City are based upon a preliminary cost estimate of the study costing $34,445.00. Should the study cost less than $34,445.00, the contribution by the County shall be reduced by the same percentage as the actual cost to the estimated cost. Notices relating to this Letter of Agreement shall be given to: 1. To the County: James V. Sears, Director Marion County Solid Waste Management 388 State Street, suite 735 Salem, Oregon 97301-3670 2. To the City: Frank sinclair, POTW Superintendent 2815 Molalla Road 'Wd~dburn, Oregon 97071 4. SPECIAL PROVISIONS 4.1. In addition to the determination of need for acceptance and treatment of septic pumpings, there is a specific need to determine the acceptance and treatment of landfill/ash monofill leachate generated at the North Marion County Disposal Facility. 4.1.1. 4.1.2. 4.1.3. Determine facility options available for connecting the North Marion County Disposal Facility leachate collection system to the Woodburn system either as a dedicated line to the WWTP or by using the local gravity sewer conveyance system. Determine alternative options for transporting North Marion County Disposal Facility leachate to the WWTP. For Items 4.1.1. and 4.1.2., determine routes, permits and/or easements required, construction and/or transportation costs, and associated operating and maintenance costs. Determine "IIf"'" "r- r required analyses, and frequency of analyses for leachate going to the WWTP. 10F Determine the cost of leachate treatment at the WWTP on a per gallon basis, and any other options such as a Marion County contribution for capital improvement of the WWTP in return for long-term treatment of leachate from the North Marion County Disposal Facility. This Letter of Agreement is hereby made and agreed to by the principal parties, and shall be binding upon the heirs, executors, administrators, successors and assigns of the principal parties. 4.1.4. Executed by the parties this ____ day of , 1993. MARION COUNTY BOARD OF CITY OF WOODBURN COMMISSIONERS CITY COUNCIL Chairman Len Kelley, Mayor commissioner commissioner city Recorder RECOMMENDED BY: v. Sears, Director Waste Management craig Luedeman, Director Community Development APPROVED AS TO FORM: APPROVED AS TO FORM: Marion County Legal Counsel City of Woodburn Legal Counsel Contracts Coordinator ~. 'r 10G MEMORANDUM TO: Woodburn Mayor and City Council THRU: ~Chris Childs, City Administrator FROM: ~ Nevin Holly, Recreation and Parks Director SUBJECT: Park Maintenance Office Replacement DATE: December 9,1993 OPTIONS 1. (A)Approve accompanying Ordinance to facilitate funding of this project in accordance with funding plan described, and, (B)Accept, by motion, the Security Construction Company Bid in the amount of $93,495.00. 2. Reject all bids and direct staff to re-evaluate and/or re-advertise the project. BACKGROUND The Woodburn Parks Maintenance building was severely damaged in the March 25th earthquake. The structure is a 960 Sq.Ft. block building which houses the Park Maintenance staff. The facility contains 2 small offices, a small lobby/break room, a restroom, basement area and a very small utility room currently used as a key shop. The building is a structure formerly used by the old Waste Water Treatment Plant. It was constructed in the 1950's. The facility was not adequate to meet the Department's space demands prior to the earthquake. Earthquake damage was so severe major foundation damage occurred. The basement currently is under several feet of water. The building itself has gaps in it's walls large enough to see through. Upon examination FEMA officials concurred that the structure was damaged beyond repair. The allocation allowed on DSR 39609 allowed $51 ,463.00. The City would be responsible for 25% of this project total. The plans were drawn to replace this structure. Few changes were made other than adding an attached garage and overhead storage area. The addition of the garage area brought the building to 1,460 feet. The additional storage and the garage work space seems logical in that these are needs that are long over due, and that such additions are logically contiguous with this project. Public bids were secured in September and opened on September 30, 1993. It had been the Department's hopes that additional bare space garage would not substantially alter the construction cost. Unfortunately, as has been the case with the Library project, the FEMA estimate even excludino the additional garage exceeded our estimates by a great degree. Bids ranged from a high of $124,000.00 to a low of $93,495.00. The bids submitted are as follows: "'rf' 10G Aljets Construction Paragon Construction Redding Construction Columbia Cascade Security Construction $104,497.00 $112,998.00 $124,000.00 $102,000.00 $93,495.00 On the basis that it met specifications and otherwise met all criteria as the low bidder, Security Construction Company agreed to extend its bid to December 13, 1993, allowing us to adequately assess the cost overrun and to formulate funding options for the Council to consider. In that none of the bids would have funded even the minimum square footage allotted by FEMA, I attempted to renegotiate the funding allocation provided by FEMA. FEMA has agreed to increase their cost estimate to $71,096.00 based on the original 960 sq.ft.. At 75% this will provide the City of Woodburn with $53,222.00 in Federal FEMA Funds. In an effort to move forward with this project, and provide for the awarding of this bid to Security Construction, I have formulated a funding plan which will allow us to award the bid tonight. It is my feeling that providing a safe and comfortable working environment is important enough to pursue the project and award the bid to Security Construction of Gresham. FUNDING PLAN The proposed project funding which will allow the construction of this facility to begin, and will be accomplished by the accompanying ordinance, is: > Reappropriate Recreation and Parks Operating Contingency, $10,053.00 > Negotiated additional FEMA reimbursement $12,447.00 revenues. > Transfer of appropriation from General Fund operating contingency of $17,000.00. These funds are appropriations only. Additional working Capital Carryover Funds in the 1993/1994 Recreation and Parks Budget will enable the Fund to pay for the City's share of the additional cost without requiring a transfer of actual revenues from the General Fund. After the bid award, $8,000.00 in project reductions will be negotiated with Security Construction. This will be equal to the architectural and engineering fees which have already been paid and will keep the total project within the budgetary appropriation resulting from the accompanying ordinance. This project is higher than a similar project in the private sector would be because of the ADA requirements which are mandated. This project does meet all ADA compliances. The project must also pay State of Oregon prevailing wages. . 'Tn T 10G COUNCIL BILL NO. /5D9 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF ADDITIONAL GRANT FUNDS, THE TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS WITHIN A GIVEN FUND, AND THE TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS FROM THE GENERAL FUND TO THE PARK AND RECREATION FUND DURING FISCAL YEAR 1993-94, AND DECLARING AN EMERGENCY. WHEREAS, the March 25, 1993 earthquake did extensive damage to the Park Maintenance Office and utility Building leaving it in an uninhabitable condition and requiring demolition of the building, and WHEREAS, the Federal Emergency Management Administration (FEMA) originally assessed the damage to the building and agreed to pay 75% of the replacement cost for a building of like size at a different location, and WHEREAS, the original cost estimate agreed to by FEMA representatives was substantially less than the bids which were advertised for in compliance with our local Contract Review Board rules and state statutes; and WHEREAS, FEMA has agreed to increase our grant award based on the cost per square foot of the lowest acceptable bid submitted by a licensed and bonded contractor; and WHEREAS, Oregon Administrative Rule 150-294.326(2) allows for the increase in grant resources and appropriations during a fiscal year if the amount of the grant was unknown at the beginning of the fiscal year and grant proceeds and appropriations were included in the budget document for this specific purpose, and WHEREAS', Oregon Revised statute 294.450 allows for the transfer of appropriations from operating contingency funds to an existing appropriations line item within a given fund and the transfer of appropriations from the General Fund to an existing appropriations line item within another fund, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: section 1. That the increased FEMA grant award be accepted for its specific purpose and the appropriations be increased within the Park and Recreation Fund for fiscal year 1993-94 as follows: REVENUES Park and Recreation Fund: FEMA Grant (020.200.450.060) APPROPRIATIONS Park and Recreation Fund: Parks & Facility Maintenance - Capital Outlay Building Betterments (020.210.713.010) $ 12.447 $ 12.447 Page 1 - COUNCIL BILL NO. ORDINANCE NO. ""'., ". 10G section 2. That authorization is given to transfer the following operating contingency appropriations to cover unanticipated construction costs related to the replacement of the Parks Maintenance Office and utility building: PARK AND RECREATION FUND: Transfer From: operating contingency (020.230.921.000) $ 10,053 Transfer To: Parks & Facility Maintenance - Capital outlay Building Betterments (020.210.713.010) $ 10,053 GENERAL FUND: Transfer From: operating contingency (001.090.921.000) $ 17,000 Transfer To: Park , Recreation Fund - Parks & Facility Maintenance - Capital outlay Building Betterments (020.210.713.010) $ 17,000 section 3. This ordinance being necessary for the immediate preservation of the public peace, health and safety, in that adoption of the appropriation transfers and acceptance of the additional grant funds will expedite the replacement of the uninhabitable building, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. APPROVED LEN KELLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder city of Woodburn, Oregon "'T"." .r 11 A . 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page Check Nurber Budgetary Account Nurber Venclor Name VencIor Nurber Check - Date Written Amount of Check -.....------...-- ------------------------- ------------------------------ ------------- -------------------- ---------...------ 20801 REGISTRATION-PLANNING AMERICAN PLANNING ASSOC NONE 11/01/93 140.00 20802 PAYROLL-WTP LEAGUE OF OREGON CITIES 060090 11/01/93 84.40 20803 SERVICES-WATER US POST OFF I CE 020090 11/05/93 229.44 20804 REGISTRATION-PLANNING AMERICAN PLANNING ASSOC NONE 11/05/93 70.00 20805 V 0 I D V 0 I D V 0 I D 20806 V 0 I 0 V 0 I D V 0 I D 20807 V 0 I 0 V 0 I D V 0 I D 20808 REGISTRATION-POLICE C.A.R.E.S. NONE 11/05/93 25.00 20809 REFUND-WATER/SEWER WAYNE & MARG LASH NONE 11/05/93 27.59 20810 REFUND-WATER/SEWER CARRIAGE HOUSE FRUIT NONE 11/05/93 11.53 20811 REGISTRATION-911 BEAVER TON POLICE OEPT NONE 11/05/93 n.oo 20812 SUPPLIES-PARKS WC\I/GUIDE NONE 11/05/93 25.00 20813 SUPPLIES-WATER ALLIED SAFETY INC 000144 11/05/93 64.31 20814 MEMBERSHIP-WATER AMERICAN WATERWORKS ASSN 000360 11/05/93 387.00 20815 SERVICES-POLICE/CITY HALL ARATEX SERVICES INC 000535 11/05/93 77.10 20816 SUPPLIES-VARIOUS BOISE CASCADE 001340 11/05/93 168.50 20817 REGISTRATION-POLICE BOY SCOUTS OF AMERICA 001363 11/05/93 100.00 20818 SERVICES-POLICE CASE AUTOMOTIVE 002190 11/05/93 3,004.60 20819 SERVICES-WTP CINTAS 002484 11/05/93 316.35 20820 SUPPLIES-WATER COMPUTER DISCOUNT WAREHOUSE 002733 11/05/93 586.74 20821 SUPPLIES-WATER CONSOLIDATED SUPPLY CO 002770 11/05/93 94.89 20822 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 11/05/93 45.24 20823 REIMBURSEMENT-FINANCE V JEAN OEEN 003107 11/05/93 26.25 20824 SUPPLI ES-POLl CE OIP-N-OONUT 003224 11/05/93 23.40 20825 SUPPLIES-WATER EMPIRE CO 004160 11/05/93 67.05 20826 SERVI CES-POLl CE FARMERS OIL 005040 11/05/93 247.10 20827 SUPPLIES-WATER H D FOWLER CO INC 005210 11/05/93 683.13 " . FORCE 4 COMPUTER 005242 20828 SUPPLIES-C STORES 11/05/93 383.51 20829 SUPPLIES-FINANCE FRESH NETSOH 005344 11/05/93 57.95 20830 SERVICES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 11/05/93 136.00 20831 SERVICES-911 GERVAIS TELEPHONE CO 006143 11/05/93 95.44 20832 SUPPLIES-POLICE GILLESPIE DECALS INC 006190 11/05/93 60.00 20833 SERVICES-CITY ADMIN G. LE. MOSILNET 006373 11/05/93 5.60 20834 SUPPLIES-POLICE HARR I S UN IFORMS 007090 11/05/93 959.90 20835 SUBSCRIPTION-POLICE HISPANIC MAGAZINE 00n45 11/05/93 18.00 20836 SUPPLlES-911 INCREDIBLE UNIVERSE 008065 11/05/93 656.40 20837 SERVICES-STREET JOB SHOPPERS INC 009119 11/05/93 291.60 20838 SUPPLI ES-POLl CE LEGISLATIVE COUNSEL COMM 011200 11/05/93 290.00 20839 SERVICES-COURT MSI GROUP INC 012015 11/05/93 125.00 20840 FUEL-VARIOUS METROFUELING INC 012448 11/05/93 562.22 20841 SERVI CES-911 MONITOR CO-OP TELEPHONE 012550 11/05/93 170.00 20842 SUPPLI ES-POLl CE NATIONAL CRIME PREVENTION 013059 11/05/93 24.95 20843 SUPPLI ES- F I NANCE G.NEIL COMPANIES 013148 11/05/93 58.45 20844 SERVICES-STREET/WATER NORTHWEST NATURAL GAS 013350 11/05/93 52.36 20845 SUPPLIES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 11/05/93 26.00 10,550.00 ~. , 11A 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 2 Check Nurber Budgetary Account Nurber Vendor Name Vendor Nurber Check - Date Written Amo\.nt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 20846 SERVICES-STREET OREGON PHOTOCOPY CO 014420 11/05/93 116.18 2084 7 SUPPLI ES - POll CE PINNACLE GLOVES 015329 11/05/93 219.48 20848 SERVICES-POLICE PIZZA HUT 015360 11/05/93 73.74 20849 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 11/05/93 16,501.06 20850 SUPPLIES-WATER POWER RENTS INC 015490 11/05/93 285.00 20851 SERVICES-COURT TERRY RAMIREZ 017050 11/05/93 47.00 20852 SERVICES-VARIOUS RAWLINSON'S LAUNDRY 017055 11/05/93 62.10 20853 SERVICES-COURT SHEREEN RICOY 017196 11/05/93 3n.65 20854 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 11/05/93 177.60 20855 SERVICES-WATER SERVICENTER 018360 11/05/93 285.25 20856 SUPPLIES-STREET SILVERTON SAND & GRAVEL 018490 11/05/93 1,350.35 20857 SERVICES-LIBRARY SOUND ELEVATOR 018610 11/05/93 158.36 20858 FIRE BOND COUPON LEE SOWERS 018630 11/05/93 175.00 20859 SERVICES-VARIOUS STATESMAN JOURNAL 018760 11/05/93 5n.50 20860 SERVICES-VARIOUS TELECOMM SYSTEMS INC 019043 11/05/93 200.10 20861 FUEL -POll CE TEXACO INC 019080 11/05/93 4.62 20862 FUEL-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 11/05/93 276.00 20863 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 11/05/93 506.20 20864 SERVICES-VARIOUS U.S. YEST COMMUNICATIONS 020095 11/05/93 642.75 20865 SUPPLIES-WTP VALLEY YELDING SUPPLY 021050 11/05/93 9.00 20866 SUPPLIES-WATER VANTECH SAFETYLINE 021087 11/05/93 373.80 20867 SUPPLIES-STREET VIEKSO REDI MIX 021140 11/05/93 189.00 20868 SUPPLIES-VARIOUS WAL-MART STORES INC 022035 11/05/93 414.73 20869 SERVICES-WTP WATER,FOOD & RESEARCH LAB 022062 11/05/93 305.00 20870 SUPPLIES-C STORES WILLAMETTE INDUSTRIES INC 022350 11/05/93 3,424.10 20871 REIMBURSEMENT-911 MARIANNE WOLF 022459 11/05/93 129.99 20872 SERVI CES-POLl CE WOODBURN FLORIST 022600 11/05/93 20.50 20873 SUPPLI ES-POLl CE WOODBURN INDEPENDENT 022630 11/05/93 18.00 20874 SUPPLlES-911 WOODBURN OFFICE SUPPLY 022670 11/05/93 40.24 20875 SERVICES-POLICE WOODBURN PHARMACY 022680 11/05/93 16.85 20876 SUPPLIES-POLICE YES GRAPHICS 024025 11/05/93 631.00 20877 REGISTRATION-POLICE BOY SCOUTS OF AMERICA 001363 11/08/93 80.00 20878 PETTY CASH-VARIOUS CITY OF IJOOOBURN 015255 11/09/93 157.42 20879 SERVICES-PARKS DON CAREY & ASSOCIATES 002126 11/10/93 13,750.00 20880 SERVICES-WATER US POST OFF I CE 020090 11/12/93 147.21 20881 SERVICES-WATER US POST OFFICE 020090 11/18/93 169.86 20882 V 0 I 0 V 0 I 0 V 0 I D 20883 V 0 I 0 V 0 I D V 0 I D 20884 V 0 I 0 V 0 I 0 V 0 I D 20885 SUPPLI ES-POLl CE JIM JOHNSON NONE 11/19/93 30.00 20886 FEE-911 OREGON APCO NONE 11/19/93 5.00 20887 SUPPLI ES-PARKS PAULA PALMER NONE 11119/93 200.00 20888 REFUND-SPEC ASSESSMENTS ROBERT BITHELL NONE 11119/93 22.67 20889 REFUND-BUILDING GEORGE CAM NONE 11119/93 31.50 20890 REGISTRATION.ENG PACIFIC/NW CSPA REGION I NONE 11119/93 80.00 20891 SERVICES-WTP A & A PEST CONTROL INC 000011 11/19/93 85.00 52,906.81 ~ .r' 11A 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 3 Check Nl.Illber Budgetary Account Nl.Illber Vendor Name Vendor Nl.Illber Check - Date Written Amooot of Check ...----------- ------------------------- ------------------------------ -----..------- -------------------- ---...------------ 20892 SERVICES-DAR AUTO BATTERY & ELECTRIC 0005n 11/19/93 109.10 20893 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 11/19/93 1,319.00 20894 SERVICES-VARIOUS AT&T 000623 11/19/93 200.70 20895 SUPPLIES-ENGINEERING BI-MART CORPORATION 001275 11/19/93 14.37 20896 SUPPLIES-VARIOUS BOISE CASCADE 001340 11/19/93 188.63 20897 SUPPLIES-ENGINEERING OCE-BRUNING INC 001500 11/19/93 185.51 20898 REIMBURSEMENT-LIBRARY JUDY BRUNKAL 001505 11/19/93 17.60 20899 REIMBURSEMENT-TRANSIT EDIE BUNCH 001578 11/19/93 70.00 20900 SERVICES-911 CELLULAR ONE 002305 11/19/93 24.39 20901 SERVICES-WTP CINTAS 002484 11/19/93 503.44 20902 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 11/19/93 136.60 20903 DUES-BUILDING COLUMBIA RIVER CHPT ICBO 002680 11/19/93 15.00 20904 REIMBURSEMENT-911 PATRICIA COOPER 002831 11/19/93 9.60 20905 MAINTENANCE-C STORES COPY OFFICE PRODUCTS 002875 11/19/93 178.75 20906 SERVICES-PUBLIC WORKS DAILY JOURNAL OF COMMERCE 003020 11/19/93 147.50 20907 REIMBURSEMENT-FINANCE V JEAN DEEN 003107 11/19/93 19.97 20908 SERVICES-VARIOUS G.T.E. MOBILNET 006373 11/19/93 250.80 20909 SUPPLIES-WTP H20NLY 007010 11/19/93 28.50 20910 SERVICES-PARKS CHAO HAMILTON 007050 11/19/93 65.00 20911 SERVICES-CITY HALL C.J. HANSEN CO INC 007055 11/19/93 92.75 20912 SERVICES-VARIOUS HARRIS AND EIDE 007095 11/19/93 3,500.00 20913 SUPPLIES-STREET HELFRICH EQUIPMENT CO 007122 11/19/93 227.75 20914 SUPPLIES-FINANCE I.C.M.A. 008023 11/19/93 69.50 20915 SUPPLIES-WTP INDUSTRIAL WELDING SUPPLY 008100 11/19/93 15.31 20916 TEMP EMPLOYEE-ENGINEERING JOB SHOPPERS INC 009119 11/19/93 528.00 20917 SUPPLIES-FINANCE LANDMARK RESEARCH INTL CORP 011018 11/19/93 407.00 20918 SERVICES-BUILDING MARION COUNTY BLDG INSPEC 012090 11/19/93 1,818.10 20919 SUPPLIES-C GARAGE MASCOTT EQUIPMENT CO INC 012313 11/19/93 633.61 20920 SUPPLIES-ENGINEEfn NG LEONARD MCMAHON INC 012399 11/19/93 70.00 20921 SUPPLIES-POLICE METROFUELING INC 012448 11/19/93 280.76 20922 SERVICES-NON DEPT MUN I COM 012690 11/19/93 3,311.25 20923 REGISTRATION-WTP NATIONAL SEMINARS INC 013135 11/19/93 138.00 20924 SUPPLIES-VARIOUS OFF I CE DEPOT 014029 11/19/93 171. 17 20925 SERVICES-VARIOUS ONE CALL CONCEPTS INC 014054 11/19/93 54.75 20926 REGISTRATION-911 OREGON APCO 014087 11/19/93 34.00 20927 SERVICES-WTP OREGON ANALYTICAL LAB 014107 11/19/93 1,970.50 20928 SERVICES-BUILDING OR BLDG CODES AGENCY 014160 11/19/93 1,479.30 20929 SUPPLIES-TRANSIT OREGON DEPT OF GENERAL SERV 014200 11/19/93 600.00 20930 MEMBERSHIP-LIBRARY OREGON LIBRARY ASSN 014327 11/19/93 150.00 20931 SUPPLIES-WATER PACIFIC gATER WORKS SUPPLY 015065 11/19/93 1,310.00 20932 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 11/19/93 10,565.31 20933 SERVICES-911 PTI COMMUNICATIONS 015580 11/19/93 120.00 20934 SUPPLIES-WATER R & R UNIFORMS 017003 11/19/93 238.33 20935 SERVICES-COURT TERRY RAMIREZ 017050 11/19/93 62.00 20936 SERVICES-COURT SHEREEN RICOY 017196 11/19/93 161.77 20937 SERVICES-WTP RISBERG'S TRUCK LINE 01n05 11/19/93 39.75 84,440.18 "lIf"' 'r 11A 12/08/93 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 4 Check NlIllber Budgetary Account NlIllber Vendor Name Vendor NlIllber Check - Date Written ~t of Check ------.....-...... _..___a___________________ -----..--------------..-.......----- ------------- ..--------..-..-------- ---------------- 20938 SERVICES-PARKS KEN SCHAFFNER 018226 11/19/93 84.00 20939 SERVICES-CITY ATTORNEY N. ROBERT SHIELDS 018450 11/19/93 5.298.75 20940 SUPPLIES-VARIOUS SILVERFLEET SYSTEMS 018465 11/19/93 647.26 20941 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 11/19/93 28.40 20942 SUPPLIES-PUBLIC WORKS STATESMAN JOURNAL 018760 11/19/93 42.00 20943 SUPPLIES-ENGINEERING SURVEYORS SUPPLY CO 018855 11/19/93 366.30 20944 SUPPLIES-POLICE SYSTEMS TECHNICAL SALES CO 018935 11/19/93 584.40 20945 SUPPLIES-STREET TAYLOR ELECTRIC SUPPLY 019030 11/19/93 182.n 20946 SUPPLIES-VARIOUS UNOCAL:ERNIE GRAHAM OIL 020010 11/19/93 863.16 20947 SERVICES-STREET UNITED DISPOSAL SERVICE 020020 11/19/93 486.70 20948 SUPPLIES-WTP U.S. GOVERNMENT 020060 11/19/93 415.00 20949 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020091 11/19/93 484.66 20950 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 11/19/93 2.908.57 20951 SERVICES-WTP AL WAKEFIelD 022015 11/19/93 2.600.00 20952 SERVICES-WATER WATER.FOOD & RESEARCH LAB 022062 11/19/93 4.228.00 20953 SUPPLIES-WATER WATER METRICS CO 022070 11/19/93 802.84 20954 SERVICES-POLlCE WOODBURN CARCRAFT 022508 11/19/93 1.028.80 20955 SERVICES-ENGINEERING WOODBURN HIGH SCHOOL 022615 11/19/93 30.00 20956 SERVICES-PUBLIC WORKS WOODBURN INDEPENDENT 022630 11/19/93 47.25 20957 SUPPLIES-CODE ENFORCE WOODBURN PHARMACY 022680 11/19/93 19.49 20958 SUPPLIES-STREET ZUMAR INDUSTRIES INC 025045 11/19/93 92.00 20959 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 11/19/93 175.29 20960 POSTAGE-VARIOUS POSTAGE BY PHONE 015466 11/19/93 600.00 20961 SERVICES-WATER US POST OFFICE 020090 11/23/93 159.64 20962 V 0 I D V 0 I D V 0 I D 20963 V 0 I D V 0 I 0 V 0 I 0 20964 V 0 I 0 V 0 I 0 V 0 I 0 20965 SUPPLIES-PUBLIC WORKS TRANSPORTATION RESEARCH BOARD NONE 11/30/93 70.00 20966 REFUND-PARKS NORMA RODRIGUEZ-ORTIZ NONE 11/30/93 50.00 20967 SUPPLIES-911 A-1 TYPEWRITER SERVICE 000008 11/30/93 99.00 20968 SERVICES-WTP A & A PEST CONTROL INC 000011 11/30/93 85.00 20969 SERVICES-LIBRARY A AABCO RESCUE ROOTER 000055 11/30/93 520.00 20970 SUPPLIES-WTP AG WEST SUPPLY 000096 11/30/93 23.91 20971 SUPPLIES-WTP AIRFILCO 000110 1 1/30/93 215.60 20972 SERVICES-POLICE ALPHA PEST CONTROL INC 000167 11/30/93 165.00 20973 REIMBURSEMENT-WTP LARRY 0 ARENDT 000497 11/30/93 7.07 20974 SERVICES-VARIOUS ARATEX SERVICES INC 000535 11/30/93 93.49 20975 SUPPLIES-PUBLIC WORKS AWA 000665 11/30/93 579.20 20976 REIMBURSEMENT-911 ROCHELLE BALLWEBER 001075 11/30/93 10.00 209n REIMBURSEMENT-PARKS RUTH BAKER 001078 11/30/93 29.61 20978 SEWER BONDS BANK OF AMERICA 001129 11/30/93 795.00 20979 SERVICES-PUBLIC WORKS BEAR ELECTRIC INC 001230 11/30/93 135.00 20980 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 11/30/93 245.21 20981 SUPPLIES-VARIOUS BOISE CASCADE 001340 11/30/93 689.95 20982 SUPPLIES-CITY ATTY BUTTERSWORTHS LEGAL PUBLISH 001590 11/30/93 36.39 20983 SERVICES-CITY HALL CAPITOL CITY DOOR INC 002093 11/30/93 149.00 110,613.89 "'1. r 11A 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 5 Check. N~r Budgetary Account N~r Vendor Name Vendor N~r Check. - Date Yritten ~t of Check ----------...- ------------------------- ------------------------------ ------------.. -------------------- ---------------- 20984 SUPPLIES-PARKS CARPET YAREHOUSE 002175 11/30/93 2,000.08 20985 SERVICES-POLICE CASE AUTOMOTl VE 002190 11/30/93 1,116.20 20986 REIMBURSEMENT-CITY ADMIN CHRIS CHILDS 002448 11/30/93 132.29 20987 SERVICES-ENG/WWTP CH2M-HILL 002478 11/30/93 9,524.48 20988 SERVICES-WWTP CINTAS 002484 11/30/93 371.55 20989 SUPPLIES-CITY ATTY CLARK BOARDMAN CALLAGHAN 002543 11/30/93 399.38 20990 REIMBURSEMENT-911 LINDA COGGINS 002592 11/30/93 8.10 20991 SERVICES-COURT MARGOT COMLEY 002686 11/30/93 20.00 20992 SUPPLIES-VARIOUS CONVENI ENCECARD 002815 11/30/93 936.56 20993 SUPPLIES-VARIOUS DAVISON AUTO PARKS 003080 11130/93 691.15 20994 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 11/30/93 10.47 20995 SERVICES-YATER EARTH SCIENCE TECHNOLOGY 004007 11/30/93 1,485.00 20996 SERVICES-CITY HALL ENGELMAN ELECTRIC 004190 11/30/93 180.00 20997 SERVICES-WWTP MICHAEL H. FAIRCHILD & ASSOC 005015 11/30/93 90.00 20998 SUPPLIES-POLICE FARMERS OIL 005040 11130/93 494.20 20999 FIRE BONDS FEDERAL RESERVE BANK 005082 11130/93 4,566.25 21000 SUPPLIES-VARIOUS FORCE 4 COMPUTER 005242 11/30/93 379.51 21001 SUPPLI ES-WWTP/STREET G.K. MACHINE 006009 11/30/93 224.81 21002 SUPPLIES-PARKS GREG LARSON SPORTS INC 006317 11/30/93 165.37 21003 SERVICES-PARKS/CITY ADMIN G.T.E. MOBILNET 006373 11/30/93 58.77 21004 SUPPLIES-VARIOUS G.Y. HARDYARE 006405 11/30/93 1,138.02 21005 SUPPLI ES-POLl CE HARRIS UNIFORMS 007090 11/30/93 496.90 21006 REIMBURSEMENT-RSVP PATRICIA HELLHAKE 007117 11/30/93 8.n 21007 SUPPLlES-WWTP HIGH-PURITY CHEMICAL INC 007189 11/30/93 642.40 21008 SERVICES-PARKS HILLYERS MID CITY FORD 00n28 11/30/93 419.99 21009 SUPPLI ES - WWTP ISCO, INC 008370 11/30/93 175.00 21010 SERVICES-STREET/ENG JOB SHOPPERS INC 009119 11/30/93 912.00 21011 SUPPLI ES-WWTP JOHNSTONE SUPPLY 009145 11/30/93 216.98 21012 SERVICES-PARKS/POLICE JR ELECTRIC 009185 11/30/93 257.61 21013 SUPPLIES-STREET KEIZER SAY & MOYER 010059 11/30/93 142.84 21014 SUPPLIES-YTR/STREET L & L BUILDING SUPPLIES 011010 11/30/93 27.81 21015 SUPPLI ES-WWTP LAB SAFETY SUPPLY 011024 11/30/93 240.57 21016 SERVICES-\.IIJTP RANDAL G. LANGBEHN 011029 11/30/93 675 . 50 21017 SUPPLIES-PARKS LAZERQUICK 011171 11/30/93 111.17 21018 SERVICES-WWTP MAPLE RIDGE JANITORIAL 012073 11/30/93 420.00 21019 SUPPLlES-WWTP RICK MCCORMICK'S BARKDUST 012350 11/30/93 510.00 21020 SUPPLlES-ENG MEI-MICRO CENTER 012421 11/30/93 13.37 21021 SUPPLIES-VARIOUS METROFUELING INC 012448 11/30/93 536.70 21022 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 11/30/93 208.92 21023 SUPPLIES-ENGINEERING NESSCO SOPPLY INC 013160 11/30/93 265.20 21024 SERVICES-VARIOUS NORTHUEST NATURAL GAS 013350 11/30/93 664.30 21025 SUPPLlES-911 OFFICE DEPOT 014029 11/30/93 61.16 21026 SERVICES-WWTP OREGON ANALYTICAL LAB 014107 11/30/93 1,363.00 21027 SUPPLIES-CITY ATTY OR CITY PLNG DIR ASSOC 014129 11/30/93 15.45 21028 FEE-STREET ORE STATE DEPT OF AGRICULTURE 014205 11/30/93 20.00 21029 SUPPLI ES-POLl CE OREGON FIRE EQUIPMENT CO 014304 11/30/93 108.00 143,119.67 "",,"'" 'r 11A 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 6 Check NU1ber Budgetary Account NU1ber Vendor Name Vendor NU1ber Check - Date Written Amou'lt of Check .........----......-- ...------------------------ ------------------------------ ------------- -------------------- ---------------- 21030 SUPPLIES-STREET PACIFIC SAFETY SUPPLY INC 015040 11/30/93 253.26 21031 SERVICES-TRANSIT PACIFIC NW TRANSMISSIONS 015049 11/30/93 414.08 21032 SERVICES-RSVP PACIFIC PRINTERS 015058 11/30/93 233.94 21033 SUPPLIES-POLICE PIONEER ELECTRONICS 015345 11/30/93 48.93 21034 SUPPLlES-WTP POTTER WEBSTER CO 015464 11/30/93 1,076.37 21035 SUPPLIES-WATER/WTP POWER RENTS INC 015490 11/30/93 343.00 21036 SERVICES-WATER RADIX CORPORATION 017035 11/30/93 525.00 21037 SERVICES-COURT TERRY RAMIREZ 017050 11/30/93 39.50 21038 SERVICES-C GARAGE RAWLINSON'S LAUNDRY 017055 11/30/93 25.55 21039 SERVICES-PARKS SCHOOL BUS SERVICES INC 018270 11/30/93 209.67 21040 SUPPLIES-~R/STREET LES SCHWAB TIRE CENTER 018300 11/30/93 405.28 21041 SERVICES-POLICE SLATER COMMUNICATIONS 018522 11/30/93 337.69 21042 SUPPLIES-POLICE SOLO SPECIAL EDITION 018603 11/30/93 375.00 21043 SUPPLIES-PARKS SPORTS & PLAY 018693 11/30/93 157.30 21044 SUPPLIES-CODE ENFORCE S.T.S.S. 018721 11/30/93 154.00 21045 SUPPLIES-WATER TAYLOR HONDA 019032 11/30/93 679.00 21046 SUPPLIES-POLICE TERRITORIAL SUPPLIES INC 019060 11/30/93 103.50 21047 SUPPLIES-PARKS TIBURON MARKETING INC 019151 11/30/93 417.39 21048 SUPPLI ES-WA TER TRUSS-T STRUCTURES 019260 11130/93 26.93 21049 SUPPLlES-WTP UNOCAL:ERNIE GRAHAM OIL 020010 11/30/93 819.00 21050 SUPPLlES-WTP u.S. BEARING & DRIVES 020049 11/30/93 134.26 21051 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 11/30/93 69.80 21052 SUPPLIES-WTP VIESKO REDI-MIX 021140 11/30/93 105.84 21053 SUPPLIES-PARKS VIKING OFFICE PRooUCTS 021180 11/30/93 486.23 21054 SUPPLIES-POll CE WAL-MART STORES INC 022035 11/30/93 64.78 21055 SUPPLIES-WTP WHITNEY EQUIPMENT CO 022285 11/30/93 401.45 21056 SERVICES-PARKS WOLFERS HEATING & AIR COND 022460 11/30/93 205 .95 21057 SUPPLIES-WTP WOODBURN FERTILIZER & GRAIN 022590 11130/93 802.50 21058 SUPPLIES-W1P/PA~KS WOODBURN LUMBER CO 022660 11/30/93 528.60 21059 SUPPLIES-PARKS WOODBURN OFFICE SUPPLY 022670 11/30/93 25.31 21060 SUPPLIES-CODE ENFORCE WOODBURN PHARMACY 022680 11130/93 40.00 21061 SUPPLIES-POLICE YES GRAPHICS 024025 11130/93 309.00 21062 REIMBURSEMENT-RSVP ELIZABETH BRODESSER 035067 11/30/93 8.84 21063 REIMBURSEMENT-RSVP GEORGE CURTIS 035100 11130/93 10.80 21064 REIMBURSEMENT-RSVP HELEN GRAHAM 035300 11/30/93 15.54 21065 REIMBURSEMENT-RSVP MARGARET KANE 035390 11/30/93 10.56 21066 REIMBURSEMENT-RSVP DALE KELSAY 035395 11/30/93 26.40 21067 REIMBURSEMENT-RSVP LEO LA ROQUE 035465 11/30/93 150.24 21068 REIMBURSEMENT-RSVP VADA OWENS 035583 11/30/93 68.40 21069 REIMBURSEMENT-RSVP JUNE SIMPSON 035648 11130/93 87.60 21070 REIMBURSEMENT-RSVP ROBERT STI LLMAN 035667 11/30/93 48.00 21071 REIMBURSEMENT-RSVP JAY WOODS 035763 11/30/93 106.32 21072 REIMBURSEMENT-RSVP GERALD WOOD 035790 11/30/93 31.40 21073 REIMBURSEMENT-DAR MARGARET BELL 045050 11/30/93 12.19 21074 REIMBURSEMENT-DAR HATTIE CLARK 045100 11/30/93 70.56 21075 REIMBURSEMENT-DAR CORNELIUS DONNELLY 045230 11/30/93 137.52 153,722.15 ,... T 11A 12/08/93 A/P CHECK LISTING FOR THE MONTH OF NOVEMBER 1993 Page 7 Check Nl.I11ber Budgetary Account Nl.I11ber Vendor Name Vendor Nl.I11ber Check - Date Written Amount of Check ---------..._- ------------------------- ------------------------------ ------------- -------------------- ---------------- 21076 REIMBURSEMENT-DAR WINNIFRED FACHINI 045245 11/30/93 23.04 21077 REIMBURSEMENT-DAR GERTRUDE REES 045545 11/30/93 23.28 21078 REIMBURSEMENT-DAR JAMES STROUP 045595 11/30/93 55.44 21079 REIMBURSEMENT-DAR DEAN TATOM 045653 11/30/93 44.16 153.868.07 "'r" T 15A MEMO TO: Mayor and Council FROM : Mary Tennant city Recorder DATE . . December 8, 1993 SUBJECT: Office Closures During Christmas/New Years Holiday Season As provided for within the AFSCME agreement and the City's Personnel Manual, paid holidays are granted to full-time employees on the following December/January dates: December 24th The last half of the day December 25th Full day January 1st Full day This year, Christmas and New Year's Day holidays fall on Saturday which necessitates the closure of certain City offices and/or buildings on different days. For your information, a schedule of office closures is provided below. Administrative Offices, Finance. Court. Public Works, and Parks: These offices will be closed on Thursday, December 23, 1993, from 12: 00 noon until Monday, December 27, 1993. They will also be closed on Friday, December 31, 1993. Woodburn Public Librarv: The Library will be closed on Friday, December 24, 1993, from 12:00 noon until Tuesday, December 28, 1993. They will also be closed on Saturday, January 1, 1994. . Woodburn Police Deoartment Business Office: The Business Office will close on Thursday, December 23, 1993, 5:00 p.m., until Monday, December 27, 1993. The office will also be closed on Friday December 31, 1993. ...,.. ,...........,.,., .,'.... 158 MEMO TO: FROM: Mayor and City Council Chris Childs, City Administrator tMt SUBJ.: Report on County Tax Coordination Meeting DATE: December 8, 1993 Finance Director Nancy Gritta and I represented the City of Woodburn at the Marion County Tax Coordination Plan meeting on December 7, 1993 at Salem. City budget committee member Terry Will was also in attendance at the meeting to observe the process. The meeting was brief (just under one hour) and included only General Government entities. Schools were apparently removed from the process by the most recent legislation. The county officials conducting the meeting noted that there were many ambiguities in the new law and that the purpose of the meeting was essentially a "best effort" to comply with it. From the outset, the county officials admitted that they did not know how the issue of bonded debt should be treated in the process, but agreed that it is outside of the Measure 5 limitations and, therefore, would not directly impact other governments' ,shares of tax dollars within the limitations. They asked all entities considering general obligation bonds to include the amount of the entire bond issue within the total levy authority figure, not just the annual debt service. Our total levy authority figure was submitted for the record at the $3,145,431 previously set by the Council. However, based on the recommended direction from the county counsel (Robert Cannon), as described in the preceding paragraph, we revised this number during the course of the meeting to $5 Million to reflect the entire "worst case" swimming pool bond issue of $1,710,000 as discussed with the budget committee and Council on November 22, 1993. All other entities represented at the meeting which were considering any type of bond issue during 1994 did likewise. The tone of the meeting was casual; "if you think you'll need $1,5 Million, put down $2 Million to be on the safe- side" seemed to be representative of the philosophy present at the meeting. They emphasized that an entity could only be potentially "harmed" by estimating too low at this point. In my estimation, that philosophy, coupled with the inclusion of the entire amounts of proposed bond issues as previously described, rendered every entity's proposed levy authority relatively meaningless until actual dollars are on the table and subsequently required public hearings are held on any entity's specific ballot measure. "'f'." 'f'" 158 Page 2 - Tax Coordination Meeting (12/8/93) The greatest potential value from the meeting was information sharing among the governmental entities regarding their intentions, such as our own direction with a possible G. O. bond levy for an aquatic center. There were several possibilities noted that may be of interest to the Council. Woodburn Fire District officials described the possibility of a 1994 vote to extend their bonding authority effective with the 1995- 96 fiscal year. Marion County is considering a bond issue (presumably countywide in scope and effective in F. Y. 1994-95) to finance improvements to county facilities. The maximum cost stated was $100 Million "and ultimately a lot less than that, we hope". Marion County also proposed three special law enforcement districts to cover all unincoroorated areas of the county, a south district, a central district and a north district. Numbers presented for the north district, which would include the Woodburn area, included a proposed initial tax base of $1,026,045, representing an approximate cost of $1.25/$1,000. The proceeds would be used to "enhance" Sheriff's Department activities within the boundaries of the "district" by hiring an additional twelve deputies and two clerks. The taxing authority of the respective districts would be in addition to county general fund monies already budgeted for the Sheriff's Department. Those of us who attended this meeting (Ms. Gritta, Mr. Will and myself) are available to discuss our respective impressions of this meeting. Also, the meeting was taped and arrangements can presumably be made by any individual to travel to Salem to listen' to the tape in its entirety. In addition, Mr. Cannon, the county's legal counsel, is available if necessary to come to Woodburn and discuss the county's approach in recommending the direction taken regarding treatment of bonded debt in this process. The bottom line, as I see it, is that the city should proceed with its budget process in the normal manner, giving consideration to the concept of tax coordination, but not becoming preoccupied with it. We will need to separately identify the tax needs to be made up in the annual operating levy as well as the specific needs involving a bond issue for the swimming pool. Both, in turn, will have to receive YQ1er aooroval before they could become effective and before they could impact other taxing entities in any manner. ""-' 'r 15C MEMO TO: Community Development Director FROM: Bob Arzoian, Building Inspector ,R-A SUBJECT: Building Activity for NOVEMBER, 1993 DATE: December 3, 1993 NOVEMBER 1991 NOVEMBER 1992 NOVEMBER 1993 NQ.. Dollars NQ.. Dollars .. NQ.. Dollars New Residence Value 1 $ 113,000 8 $ 980,000 4 $ 655,700 Multi Family 0 0 0 0 0 0 Residential Adds & AIls 4 35,000 7 60,800 10 57,900 Industrial 0 0 2 14,000 0 0 Commercial Value 0 0 2 35,000 1 16,000 Signs, Fences, Driveways 4 7,800 8 5,000 2 3,407 Mobile Homes 1 48,000 0 0 2 65,000 TOTAL tt.' 10 $ 203,800 27 $1,092,300 20 $ 798,007 July 1 - June 30 Fiscal Year-to-Date $ 4.772.265 $ 4.089.108 $ 8.372.638 Robert Arzoian Building Official RA:bw BklActl1.93 "'r'" . 'r 15D MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Department SUBJECT: Portland State University Preliminary Population Estimates for the City of Woodburn DATE: December 8, 1993 The Center for Population Research and Census has calculated that Woodburn has a population base of 14,055 as of July 1, 1993. City staff believes that when the Federal Census for 1990 was done, the population figure of 13,404 at that time did not reflect an accurate number as to the true population for the City of Woodburn. City estimates would have put this figure closer to 14,000 in 1990. Presently City staff are updating our land use inventory maps as they relate to the number of single family housing units, multi-family and mobile home parks. This count is being done through a combination of field surveys, house numbering maps and computer mapping under our CAD (Computer Aided Drafting) System. Based on this work preliminary estimates conclude the total population to be over 16,000 rather than 14,055. This estimate is based on 6,168 Housing units which includes 3,865 single family homes, 1625 multi-family, 94 duplexes, 297 manufactured homes and 300 in mobile home parks. If an average household size of 2.69 is used, multiplied by the 6,168 housing units inventoried in Woodburn, this represents a substantial increase of 2,572 persons more than presently estimated by the Center of Population Research and Census. The City's population count of 16,627, if factual, means that a substantial amount of state revenue funds in the way of cigarette, alcohol and gas taxes are not being appropriated to the City of Woodburn. However to prove the city's population actually reflects such a discrepancy and prove that to the Center of Population and Research may be a difficult and expensive task. The cost of any census could be borne by the city. "'r" r' 15D Mayor and City Council through City Administrator December 8, 1993 page 2 Over the next few days staff will be "hardening" the population figures and providing information from the Public Works and Police Departments that would appear, in respect to services rendered, to reflect a city of a population greater than 16,000 rather than 14,000. This data will be submitted to the Center of Population Research and Census at Portland State for their review and discussion The Council will be updated as to what progress is being made at the next meeting. ..13:. "'r" .,.. 15E City of Woodburn Police Department MEMORANDUM Ken Wri Chief of eet Woodburn, Oregon 97071 (503) 982-2345 Date: December 9, 1993 To: Mayor and Council Thru: C. Childs, City Administrator Subject: Staff Report - Police Hiring Supplemental Grant The City Council authorized the police department to apply for federal matching grant funds at the September 20th council meeting. The grant application process was assigned to Lt. Paul Null. Lt. Null began immediately and completed the grant application November 27th. The application was express mailed on Monday, November 29th. We are hoping to receive a positive return by the middle of February 1994. A copy of the grant is available in the City Administrators office or at the Police Department for your review. I would take this opportunity to bring the efforts of Lt. Null to your attention. Paul spent a conservative estimate of 60hrs developing the grant strategies and plan for the grant application. The final product reveals the thought, consultation, research,~ extensive reading-and experience of Lt. Null. I have shown the final product to professional grant writers and have received high praise for Lt. Null. I feel that Lt. Null has provided us with a real opportunity to be successful with this application. Should you have any questions regarding the grant please contact Lt. Null or myself. B:GRANT,MEM ",,",' 'r DEC-13-1993 15:46 FROM PGE GOVERNMENTAL AFFAIRS TO . 91503gS25244 P.01 r~ iE Portland General EIedric Con1JBny Chris Childs City of Woodburn 270 Montgomery Street Woodburn, oregon 97071 ( December 13, 1993 -------- RE: utility Privileae :Tax Ordinance Dear Chris, Thank you for your letter and the draft privileqe tax ordinance you sent to Portland General Electric. Portland General Electric is aware of the increasing cost of providing government services and the impact Measure 5 is having on local government. We do not believe, however, that passing a regressive tax on electric utility consumers is how people want to respond to Measure 5 impacts. Those least able to pay would be significantly impacted by this tax. The poor and the elderly on fixed income would pay at the same rate as the affluent. Schools and other government entities, already strapped for funding, would be required to pay this tax; further exasperating their problems! A privilege tax on electric service ~ould put the City of Woorburn at a competitive disadvantage with your neighbors when competing for industrial customers. Your constituents (our customers) have indicated their opposition to this form of taxation. Polling information indicate that less than 10 percent of the voters would support this type of tax to replace revenues lost to Measure 5%. I urge the City of Woodburn not to enact this new tax because it will severely disadvantage some of our customers _ your constituents - and many of the businesses you depend on to grow more tax dollars. ,If you feel you must pass it, then you should give your voters the opportunity to study and discuss it before passing this ordinance. Si~~~~~ Rand~~~ Governmental Affairs Fax # c. Lynda stephens ,....., r.~\.f ___._._ _ ....,._ .,...." _ ~ ....."', .'.... . M.. ..... f" E.... 'V'r' n ",... r r"'t L' t:u lJt I" n ~Clli' V .<t.,:,-_~.J SUBJEC~: Mayor & City Council Teny L. Will Tax Coordination Meeting (Marion County) TO: FROM: DATE: December 10, 1993 In my opinion, the meeting held at the Marion County Board of Commissioners on December 7, 1993, was a fiasco. As one participant commented, "name that price" would be a good name for the meeting. Marion County officials said, for example, if you need 1 million you had better ask for 1.5 million or better yet ask for 2 million just to be safe. One district submitted a levy request for 1.2 million and then raised it to 9 million. Marion County is requesting 100 million for renovations to the courthouse and other items. They feel the bids will be less than this amount, but they wanted to be safe. Marion County will also be asking voters to approve three new taxing districts for special law enforcement. I assume this will have some impact on \Voodburn's share of the $10 property tax rate. I did not envy the City Administrators position, knowing the city council authorized a 3.1 million estimated levy request. I must give credit to Chris Childs and Nancy Gritta for their decision to raise the City of Woodburn's levy request to 5 million. I support their decision. I ....".:;..-'"""'4 G~ (-. i \ j './ ,; ..;1) -(~ "","' 'r'