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Agenda - 11/08/1993 CITY OF WOODBURN 270 MONTGOMERY STREET · · · WOODBURN, OREGON ~ @!EffiIJ/JJ)~ W@@/JJ)~IJJJ_ ~1Jinf' rc(f))lJJJffilJrcu/J. ffiIJ@W'!EM!~~" 'iJ~~3 - 71:00 !P.M!. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. Council minutes of October 25, 1993. ~ B. Library Board minutes of October 27, 1993. 3B C. Planning Commission minutes of October 28, 1993. 3C 4. APPOINTMENTS AND ANNOUNCEMENTS APPOINTMENTS ANNOUNCEMENTS: Wastewater Advisory Committee: November 16, 1993 at 7:00 p.m. in Council Chambers, City Hall. Community Pool Committee: November 10, 1993 at 7:30 p.m. at Woodburn Community Center. PROCLAMATIONS 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign 6. COMMUNICATIONS A. Written 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Woodburn City Council Agenda of November 8,1993. ....,..,.., r 8. PUBLIC HEARINGS A. Dangerous building: 347 N. Front Street (Salud Clinic Building). 8A B. Dangerous building: 479 N. Front Street (Smart Shop Building). 8B C. Continuation from September 27, 1993, of the public hearing on the Transportation Plan. 8e 9. TABLED BUSINESS 10. GENERAL BUSINESS A. Council Bill No. 1501 - Ordinance reclassifying property located north of Young Street and east of the Heritage Apartment. 10A B. Contract Award: Frame building at Wastewater Treatment Plant. .:um C. Contract Award: Portable radio replacement - Public Works Dept. 1.QC 11. APPROVAL OF CLAIMS A. Claims for the month of October 1993. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS A. Woodburn Fertilizer expansion. 11A 14A B. Wesley Subdivision - a four lot subdivision located on the north side of Landau Drive. 14B 15. STAFF REPORTS A. Building Activity Report for October 1993. 15A B. Leaf Pickup and Disposal Program. ~ C. Letter of appreciation from U.S. Air Force. 15C o. Human Rights Commission ordinance. 150 E. Gang Enforcement Team. 15E 16. MA VOR AND COUNCIL REPORTS 17. ADJOURNMENT Page 2 - Woodburn City Council Agenda of November 8, 1993. ......, r TAPE READING 0001 0003 0022 0018 0043 0130 3A COUNCIL MEETING MINUTES October 25, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 25, 1993. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor councilor councilor Councilor Councilor councilor councilor Kelley Figley Galvin Hagenauer Jennings Mitchell sifuentez Present Present Present Absent Present Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Park Director Holly, Library Director Sprauer, Police Chief wright, 9-1-1 Communications Director Wolf, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve Council workshop minutes of October 4, the regular and executive session minutes of October 11, and the special and executive session minutes of October 18, 1993; and accept the Planning Commission minutes of October 14, 1993. The motion passed unanimously. councilor Mitchell suggested that the Mayor and Council reports be placed on the first part of the council's agenda so that information can be shared within interested citizens in attendance at the meeting or through the Cable TV broadcast. Councilor Mitchell encouraged local residents to contact their councilors regarding their feelings on the issue of whether or not the city should pursue the placement of a Veteran's Home within the Woodburn area. He expressed his endorsement of this proposed project citing the creation of new jobs and potential increase of business activity within the community in addition to providing a much needed care facility in Oregon for veterans. Barbara Lucas, 214 E. Clackamas CI, stated that the Senior Estates Neighborhood Association Board will be meeting at the Clubhouse on Saturday, October 30th, at 2:00 p.m.. She invited councilors Mitchell, Figley, and Galvin to attend the meeting to discuss issue recognition of their association and traffic problems in Senior Estates. Page 1 - Council Meeting Minutes, October 25, 1993 -.r'" '" I TAPE READING 0180 0392 0550 3A COUNCIL MEETING MINUTES October 25, 1993 PUBLIC HEARING - ZONE CHANGE REOUEST #93-03 - proDerty Located North of Youna street and east of Heritaae ADartments. Mayor Kelley declared the public hearing open at 7:08 p.m.. FOllowing his reading of the required land use statement, Community Development Director Goeckritz reviewed the application submitted by Earl Doman requesting a zone map amendment from Residential single Family to MUlti-Family residential. The comprehensive plan map currently designates the property as mUlti-family. The Planning Commission has recommended approval of the zone map amendment. When development is pursued by the property owner, plans and site plan approval will be necessary before any new construction or alteration takes place on the site. Earl Doman, applicant, expressed his concurrence with the staff's report. Mayor Kelley closed the public hearing at 7:14 p.m.. JENNINGS/FIGLEy.... approve the recommendation of the Planning commission. The motion passed unanimously. CONTINUATION OF PUBLIC HEARING - DANGEROUS BUILDING AT 199 N. FRONT STREET (Old Bank Bui1dina). Mayor Kelley continued the public hearing at 7:15 p.m.. Nora Fives, owner of the property, stated that her brother is purchasing the building and he has been out from Kansas to inspect the property and work with the engineers to design the necessary plans for rehabilitating the building. Some repairs will begin within the next three weeks, however, it will probably take four or five months to complete the project. At this time, the new owner's plan is to completely renovate the interior of the building and make it into a couple of apartments. She requested that the building be removed from the dangerous building list so that construction work can begin whenever approval is given by the City and County. Councilor Figley reminded Ms. Fives that their main concern is to not allow the building to deteriorate to a point where public safety is jeopardized. FIGLEy/JENNINGS.... continue the public hearing on this building until the second meeting in November (November 22, 1993) . Director Goeckritz stated that maintaining this building on the dangerous building list will insure the property owner's compliance and the building will be removed from the list when the work is completed. Construction can be accomplished while the building is on the list. The motion to continue the hearing passed unanimously. PUBLIC HEARING - CONSIDERATION OF SALE OF REAL PROPERTY TO THE WOODBURN SCHOOL DISTRICT. Mayor Kelley declared the public hearing open at 7:21 p.m.. Page 2 - Council Meeting Minutes, October 25, 1993 ...,..,' r TAPE READING 0954 0971 3A COUNCIL MEETING MINUTES October 25, 1993 Administrator Childs stated that the City has received a written offer from the School District to purchase 5.03 acres of land (Lots 3 and 4) located within Glatt Subdivision which is adjacent to the high school. The property also lies in between land currently owned by the School District and it is the District's intent to expand their facility as soon as a bond measure is passed by the voters. The offer is for a cash sale in the amount of $137,430, less the City's share of closing costs, and the School District would assume the obligation of the existing infrastructure liens. Under state law, the city did have the option to sell the property to the School District without following the public hearing process, however, the Council elected to receive public input on the potential sale. In regards to the proceeds from the sale, funds must be returned to the Park Acquisition & Development capital Improvement Fund since the property was originally secured from the developers of Tukwila as part of the land in- lieu-of cash requirement of the park dedication ordinance. It is recommended that not less than $66,350 of the proceeds be dedicated to the Aquatic center and the balance be dedicated to Centennial Park. This distribution of the proceeds will guarantee the City's 25% matching share of the pool renovation project and the balance will fund infrastructure costs to the Park while" donations of money, labor, and materials will complete Phase I of the project. The property was last appraised in 1990 at $101,000 and the amount per acre offered by the District is the same as what they paid Chemeketa in August 1993 for their property. The property was originally secured as a proposed aquatic and fitness center site, however, the recreational district concept was not approved by the voters and the city has no practical use of the property at this time. It is the intent of the City to renovate the swimming pool at its current site rather than relocating it to a new area. No one in the audience spoke either for or against the proposed sale of the property. Mayor Kelley declared the public hearing closed at 7:32 p.m.. JENNINGS/SIFUENTEZ.... accept the School District's offer and make a finding that this property is no longer needed for public use by the city and direct the staff to follow-up on the details of the sale. On roll call vote, the motion passed unanimously. HIGHWAY 99B SIDEWALK COST ALLOCATION (TABLED BUSINESS). JENNINGS/SIFUENTEZ.... remove this issue from the table. The motion passed unanimously. Public Works Director Tiwari stated that he has completed the negotiations with the State Transportation Department (ODOT) regarding the funding of the sidewalks installed as part of the Highway 99E improvement which were not in existence when Page 3 - Council Meeting Minutes, October 25, 1993 ",""",..., r TAPE READING 1169 3A COUNCIL MEETING MINUTES october 25, 1993 the project first began. The initial agreements between the city and OOOT required the City to pay $63,000 towards the cost of new sidewalks which, in turn, would be assessed to the benefitted property owners at the close of the project. The state's right-of-way agents were not fully aware of the agreement made between the agencies or understand the special assessment process which led some property owners to believe that there would be no cost to them for the sidewalk or road improvements. The state has agreed to absorb 90% of the sidewalk improvement cost paid by the City ($56,700) and the city will pay 10% ($6,300). Their would be no charge to the property owners if this proposal from the state is accepted by the Council. Director Tiwari stated that ODOT did an excellent job in designing and improving the infrastructure and traffic flow of the highway at an approximate cost of $3 million. JENNINGS/FIGLEy.... accept the formula negotiated between OOOT and staff and authorize the Mayor to send a letter to OOOT expressing the City's appreciation for their cooperative approach in resolving the problem. The motion passed unanimously. CITIZEN'S REVIEW COMMISSION (TABLED BUSINESS). MITCHELL/ .... remove this issue from the table. The motion died for lack of a second. Councilor Mitchell expressed his displeasure in that the item was not brought up for discussion even though the full Council was not present at the meeting. He questioned Attorney Shields as to how long this issue would remain on the agenda. Attorney Shields stated that the issue would continue to appear on the agenda until such time as the Council takes some action on the issue. Councilor Figley stated that it was her intent to bring up an new business agenda item that is somewhat related to this issue. Mayor Kelley stated that there is an ordinance on the books and all members of the public should be able to make their statements known to the council. JENNINGS/FIGLEY... call for orders of the day and move on with the agenda. Councilor Mitchell expressed his disappointment with Councilors not fully communicating with each other. It was noted that item 12 of the agenda (Public comment) still gives the public an opportunity to comment on items of concern before any New Business (item 13) is discussed. Mayor Kelley requested individuals appointed to the Commission to stand. He stated that he has asked Councilors in the past to submit names to him for appointment consideration and he has only received one name during his tenure in office. Page 4 - Council Meeting Minutes, October 25, 1993 ...... , '", TAPE READING 1455 1487 1577 3A COUNCIL MEETING MINUTES October 25, 1993 COUNCIL BILL 1500 - RESOLUTION ENTERING INTO A LETTER AGREEMENT WITH DEPARTMENT OF ENVIRONMENTAL OUALITY FOR ILLEGAL DRUG LAB CLEAN-UP. Council Bill 1500 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1500 duly passed. CONTRACT AWARD - HARDCASTLE AVENUE SIDEWALK IMPROVEMENT. Bids were received from the following contractors for the replacement of sidewalks between Highway 99E and Gatch street: Gelco Construction, $29,972.68; Axis Curb, $36,790.50; and Brock Construction, $38,360.00. A bid was also received, but rejected, from Mocon corporation in the amount of $31,116.50. JENNINGS/FIGLEY... accept the recommendation of the Public Works staff and award the contract to Gelco Construction in the amount of $29,972.68. Public Works Director Tiwari stated that bids were sent to local contractors but none were received. state law requires the City to award bids to the lowest responsible bidder and no favors are allowed to anyone. The motion to award the contract passed unanimously. CONTRACT AWARD - PORTABLE RADIOS. The Public Works staff recommended the purchase of 22 portable radios and specified accessories to Questar Radio Communications in the amount of $12,727.00. Other bids received were as follows: Clackamas Communications, Inc., $12,850.00; Bear Communications, Inc., $13,790.71; and Electromatic, $15,947.00. The bidders bid a Motorola HT-1000 radio which complied with the City'S specifications. Councilor Jennings questioned the warranty issue which was addressed to the Council through a letter from Clackamas Communications citing that they are the only authorized dealer to service Motorola radios. He expressed his concern as to who would be able to service the radios after the warranty period has expired if the only authorized dealer for service maintenance is not the company that the radios were purchased from originally. Public Works Director Tiwari stated that once the warranty has expired, the City will have to enter into a maintenance agreement, however, the maintenance agreement was not part of the bid process. Attorney Shields stated that he could review the specifications to determine if the bidders met the specifications. Director Tiwari stated that in order to specifically respond to the warranty issue, he would need to research the bid specifications. Page 5 - Council Meeting Minutes, October 25, 1993 ....." ,. TAPE READING 1959 2078 2113 2325 3A COUNCIL MEETING MINUTES October 25, 1993 Administrator Childs stated that the letter from Clackamas Communications was hand delivered to his office late today and was addressed to the Mayor and Council. The staff was not aware of the contents until the Council opened their letter and advised staff of the company's concerns. SIFUENTEZ/FIGLEy.... staff bring back information on the bid specifications, maintenance contract, and the vendor's ability to provide maintenance. The motion passed unanimously. SWIMMING POOL SCHEMATIC DESIGN. Park Director Holly stated that the Pool Committee has continued to meet and are now breaking up into various groups to try and promote the funding of the pool. A meeting with the public to discuss this issue has been tentatively scheduled for November 9th at 7:00 p.m. in the City Hall Council Chambers. Don Carey, Pool Consultant, stated that the blueprints and specifications will soon be completed, however, additional community input is necessary before the design is finalized. He stated that he would bring the schematic design to the Council at their last regular meeting in November for their review. TRANSFER OF FIRE DEPARTMENT RETIREMENT FUNDS. The original annexation agreement with the Rural Fire District provided for the transfer of employer paid retirement funds from Pacific Mutual to the Public Employees Retirement System (PERS) on behalf of fire department personnel. The subsequent agreement between PERS and the Fire District provided for a 10-year payout of the funds which expires June 30, 1994. Pacific Mutual has advised the City that they are willing to close the subaccount and transfer the funds to PERS upon authorization from the City without any pre-payment penalties. JENNINGS/SIFUENTEZ.... authorize the transfer of the remaining retirement funds within the City's sub-account maintained by Pacific Mutual to the Public Employee's Retirement System. The motion passed unanimous1y. Preston Tack, 2197 Camilla Way, expressed his opinion that the Councilors, who took an oath of office, were not upholding the city ordinances or charter by neglecting the appointment of members to the citizen's Review Commission. He urged the Council to reactivate the Commission. Shirley Radamaker, 1395 Thompson Rd., expressed her op~n~on that citizens who are willing to volunteer their time to serve on the citizens Review Commission are interested in the democratic way of life. She felt that this commission could be a useful and positive adjunct to the community by serving the needs of all its citizens. Page 6 - Council Meeting Minutes, October 25, 1993 ....., yo' TAPE READING 2378 -2) / 2781 3A COUNCIL MEETING MINUTES October 25, 1993 Nancy Kirksey, 1049 McKinley, and Margarita Garcia, 512 N Third, stated that they were both on the original commission which was established to ease the tension and hostility between certain groups following a shooting of a hispanic by a police officer. The intent of the ordinance was to give all the people within the community equal access to different departments and to try and alleviate any problems at an early stage. Nancy Kirksey also stated that, in her opinion, the intent of the ordinance was to assure all individuals that they would not be discriminated against, however, she felt that this ordinance was being revived for reasons other than what was originally intended. She also suggested that the Council talk to former members of the Commission to see why they stopped meeting. Margarita Garcia also stated that there must be a diversity on the Commission if it is appointed, however, she did not see any Hispanic individuals stand-up when the Mayor requested that his appointed members stand-up. Mayor Kelley stated that this issue was brought before the Council when Bill costine was ~or. Also, he stated that, in his opinion, the ordinance wa~tended as a human relations commission. He also stated that he had appointed a hispanic to the commission, however, she was unable to attend the meeting. He felt that the composition of the commission did provide diversity. Nancy Kirksey stated that she should have corrected Ms. Garcia's statement in that she was a member of the city council when the Commission was formed and that the major intent was for race relations. She also suggested that the Department of Justice be contacted to mediate the current situation. Preston Tack stated that the ordinance may have started out in one direction but was amended by Ord. 1946 to promote improved communications, understanding, and cooperation between all racial, ethnic and religious groups. Councilor Figley stated that she would be making two motions to allow Councilors an opportunity to vote on each issue. She recounted the original in9ident which brought about the need for the ordinance and her feelings as to why their was a need for this type of ordinance. She stated that she felt that the Mayor's insistence on reactivating this Commission was to appoint a committee that would substitute for a Council that does not agree with him and that is not her idea of what a citizens Review Commission should be. The first motion would be to repeal Ord. 1865 and the second motion would be to have the staff draft an ordinance establishing a Human Rights Commission which would be advisory in nature. This would mandate the Mayor, Council, and staff to take appropriate action when required rather than leaving it to the Commission to make those decisions. Page 7 - Council Meeting Minutes, October 25, 1993 ""'",. , r 3A COUNCIL MEETING MINUTES October 25, 1993 TAPE READING FIGLEy/JENNINGS.... staff draft an ordinance to repeal Ordinance 1865. Tape 2 Councilor Mitchell stated that this motion should not be voted on until all Councilors are in attendance as so determined at the last Council meeting. Councilor Figley stated that she had brought this issue up at this meeting because she had previously talked to Councilor Hagenauer who had advised her that he agreed with the contents of her motions. She stated that she is more than willing to have this issued tabled until a later date, however, she felt that the pressure had been mounting which required some other alternative to the problem. The Councilors continued to debate the issue and discuss options which would make the concept of a Human Rights Commission workable. Discussion was also held regarding the feasibility of drafting one ordinance that would establish the Human Rights Commission and repeal Ordinance 1865 at the same time. Councilor Mitchell reiterated his desire to appoint the committee as proposed by the Mayor to whatever Commission is enacted. The Mayor reviewed concerns that he receives from citizens every day on numerous subjects that could be handled by a citizens Review Commission. 0353 Nancy Kirksey stated that the motion would only authorize staff to prepare an ordinance which would be voted on at a subsequent meeting. She also expressed her opinion that it should be labeled as a Human Rights Commission to deal with specific issues. Barbara Lucas also agreed with the Human Rights Commission but she felt that some of the issues addressed by the Mayor are a result of growth within the City which also needs to be addressed by the Council. Preston Tack suggested that the current ordinance be renamed to Human Rights Commission rather than making changes to the current language of the ordinance. He felt that the commission should have an opportunity to operate under the current language and grow into the type of Commission that would serve this community the best. Mike Bizon stated that he is not in total agreement with the discussion at this meeting. The motion to draft an ordinance to repeal Ordinance 1865 passed unanimously. 0556 FIGLEy/JENNINGS.... staff prepare and ordinance to establish a Human Rights Commission to be composed of nine members, of which there is one from each ward and 3 members at large, with an effort to have them representative of the community according to age and national origin. The purpose of this committee is primarily to review complaints and advise staff, City Council, or whomever necessary regarding possible violations or unequal service treatment, or discriminatory issues that cause human rights problems. The Commission would Page 8 - Council Meeting Minutes, October 25, 1993 · r TAPE READING 0761 0816 3A COUNCIL MEETING MINUTES October 25, 1993 also be allowed to examine how this community might handle these issues better, in particular, in light of national origin. The Commission would also be advisory in nature. Councilor Mitchell stated that the list of names be made part of the ordinance. Councilor Figley stated that she did not feel that individual names not be listed in the ordinance but is willing to review the list and see how they match up with the criteria. Mayor Kelley stated that the list of names is very diverse and no one area is overloaded. Following more discussion on the composition of the Commission, the Mayor called for a roll call vote in which the motion passed unanimously. SITE PLAN REVIEW. The Planning Commission has approved, with conditions to each application, the follow site plans: Oregon Golf Association (OGA) Planned Unit Development #93-01/Subdivision #93- 04/Conditional Use #93-01, and Teko stereo Shop SPR 93-10. No action was taken by the Council on either site plan. STAFF REPORTS. The City Hall Council Chambers will be used by Marion County Elections as a polling place for the November 9th state-wide election. Councilor Sifuentez questioned the status of the city's leaf pick-up program. Director Tiwari stated that a flyer will be included in the next agenda packet outlining the program which is the same as last years. Councilor Figley stated that she had received a copy of a letter to the editor sent to the Woodburn Independent from a local resident who stated that she had been well-treated at City Hall by staff members. Administrator Childs commended the patience and perseverance of Public Works Director Tiwari in working through the sidewalk issue and still maintaining a good working relationship with the state Transportation Department. Mayor Kelley expressed his appreciation to individuals who volunteered to serve on the commission and he requested that they continue to take a positive attitude towards the outcome of this issue. He encouraged other individuals willing to volunteer to contact him for potential appointments. Page 9 - Council Meeting Minutes, October 25, 1993 .....' 1'" TAPE READING 0933 0943 0955 ATTEST 3A COUNCIL MEETING MINUTES October 25, 1993 EXECUTIVE SESSION. JENNINGS/FIGLEY... adjourn to executive session to conduct deliberations with persons designated by the governing body to carryon labor negotiations under the authority of ORS 192.660(1) (d). The motion passed unanimously. The meeting adjourned to executive session at 9:03 p.m. and reconvened at 9:53 p.m.. FOllowing the council's return to the open session, Mayor Kelley stated that no decision or action will be taken by the Council on the issue discussed in executive session. ADJOURNMENT . The meeting adjourned at 9:54 p.m.. MAYOR LEN KELLEY, MAYOR Mary Tennant, Recorder city of Woodburn, Oregon Page 10 - Council Meeting Minutes, October 25, 1993 -" r" 3A Executive Session COUNCIL MEETING MINUTES October 25, 1993 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 25, 1993. CONVENED. The Council met in executive session at 9:05 p.m. with Mayor Kelley presiding. The session was held under the authority of ORS 192.660 (1 Hd). ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Absent Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant Labor Consultant: Don Scott Don Scott provided the Council with a status report on the labor negotiations between the City and the American Federation of State, County, & Municipal Employees (AFSCME). ADJOURNMENT. The executive session adjourned at 9:50 p.m.. APPROVED LEN KELLEY , MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, October 25, 1993 .... r !>/ 38 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: October 27 1993 Phyllis Bauer - Present Nancy Bowman - Present Dorothy Jaeger - Present Gloria Predeek - Present Jean Weatherill- Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis Bauer called the meeting to order at 12 Noon. SECRETARY I S REPORT: DIRECTOR'S REPORT: I I. l/. " / . ,.- ,J '-- The monthly Board minutes of September 22, 1993 were approved as submitted. Monthly Statistics: self-explanatory. The monthly statistics were Activities: A list of activities was distributed to the Board. Book Sale: The Friends of the Library earned $400 from their book sale that was held September 17 and 18. Proposed 1994-95 Budget: Linda must have a proposed budget to the City Administrator by November 24. The Departments have been asked to prepare a status quo budget to be given to the City Administrator. His final proposal will be the one presented to the Budget Committee. Open Staff Positions: Applications have been recei ved for the two temporary part-time library assistant posi tions and interv iewing will begin next week. Marilyn Felipe, an on-call employee, and the two new part-time library assistants will be working the open Sunday hours in January, February, and March. A staff member will be 1 ~"' f' 38 assigned to the Reference Desk, Circ Desk, and the Children's Area. After the three months of Sunday open hours, these employees will be kept be on as "temporary, on-call" status. Also, applications have been received for the page position vacated by Lupita Martinez. OLD BUSINESS: The repairs have been put out to bid and will close November 5. Budgeted funds of approximately ~O,~ and contingency funds, which include the $ 2 1 , 000 from FEMA, will be used for the repairs. NEW BUSINESS: Volunteer Report: Nicolette, the Circulation Librarian, reported on the volunteers that do a variety of jobs in the library. There are 20 weekly volunteers who have worked 2,338 hours since January 1993. Twelve are signed up with the RSVP program through the City of Woodburn. Our volunteers are very dependable and greatly appreciated. Meeting Dates: The regular monthly November Board meeting has been changed from November 24th to the 17th to allow the Board time to meet with the City Administrator concerning the proposed budget and because of the Thanksgiving Day Holiday. Also, the December meeting has been changed from December 22nd to the 15th. Linda will be on vacation from December 21st to January 12th. The meeting was adjourned at 1:10 PM. ADJOURNMENT: Respectfully Submitted, ~~ C!-~~ Judy Coreson Recording Secretary Library Board Minutes 10/27/93 2 ...... . f' 3C MINUTES WOODBURN PLANNING COMMISSION OCTOBER 28, 1993 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mrs. Warzynski Mrs. Henkes Mrs. Grijalva Mrs. Bjelland Mr. Pugh Mr. Bauer Mr. Stovall Present Present Present Absent Present Absent Present Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner 2) MINUTES: The Woodburn Planning Commission minutes of October 14, 1993 were accepted as written. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: Staff reminded the commission that the next Planning Commission meeting would be on November 10, 1993, a Wednesday, instead of Thursday the 11th. This is because the 11th is Veterans Day. 5) PUBLIC HEARINGS: A. Woodburn Fertilizer - Site Plan Review #93-13 Staff read the statement necessary to begin the public hearing. Staff read the criteria for the site plan. Staff stated that the applicant, Woodburn Fertilizer, 1370 N. Commerce Street, wished to build a 24,000 sq. ft. metal warehouse PCM 1 0128193 SG:bw 1 ........"., , ....., 3C to store grass seed. The site is located on Commerce Way. Staff read the conditions of approval in the staff report. An addendum was also read. Scott Birlingham, applicant, stated that the improvements of the road, etc. are off site and that they had hoped that these improvements would be able to wait until next spring after the rainy season. Chairperson Johnson asked if there was anyone in the audience who wished to speak for this proposal. There was no one. He then asked if there was anyone who wished to speak against this proposal. There were none. He asked if there was any discussion from the commission. There were none. He closed the public hearing. Commissioner Stovall asked for clarification on the second page of the original staff report. He asked about the off street parking being 2000 ft. from the main building. Staff stated that was for employee parking. However, customer parking is required to be on site. The applicant will provide for seven customer parking spaces. Commissioner Warzynski made the motion to approve SPR #93-13 with the conditions as listed in the staff report and the addendum. Commissioner Stovall seconded the motion. A vote was taken and the proposal passed unanimously. B. Wesley Estates Subdivision - Lot Line Adjustment #93-03 Staff read the statement necessary to open the public hearing. Staff read the applicable criteria for this proposal. Staff stated that the applicant is requesting a property line adjustment and a four lot subdivision. It is located east of Hwy. 99E. Staff read the conditions for approval listed in the staff report. Staff recommended approval of the proposal with the conditions listed in the staff report. Staff read into record a letter received from the Parks and Recreation Department. Staff had some further discussion regarding the infrastructure of the area and read the comments submitted by the Public Works Department. For the applicant, Mike Hoge, of Dave Trapp & Associates, stated that what is being proposed will work in harmony with the already dedicated 30 foot strip which in the future will work into a fully improved street. He stated that the two most southern lots would be fully developed. PCM 1 0128193 SG:bw 2 """ 1'" PCM10128/93 SG:bw 3C There was some discussion regarding the improvements that already exist in the area. Chairperson Johnson asked if there was anyone in the audience who wished to speak for this proposal. Leroy Pettyjohn, 405 Landau Dr., stated that he has no objections to the development of two more lots on Landau Dr, providing the street is improved. He had some concerns as to what type of homes would be built on these lots. Chairperson Johnson answered that it was entirely up to the property owner. He stated that the law now allows any type of home to be built on any lot in the state. He then asked if there was anyone who wished to speak against this proposal. Vern Smith, 1800 Laurel, stated that he was concerned if the applicant was willing to acquire the right-of-way and provide for the widening of the street if he was not willing to pay for his portion. Mr. Toran, the applicant, stated that he would like to dedicate 30 feet and everyone dedicate their own 30 feet to get the road put in. Commissioner Bauer asked if Mr. Toran had talked to any of the surrounding property owners regarding this issue. Mr. Toran answered that most just ignored him, they did not want to talk about it. Commissioner Bjelland asked if the other neighbors refused to pay for their share did this mean everything was stopped. Staff answered that a subdivision could be created, but no development could take place until the street has been improved. Mr. Toran asked if he paid for his share of the road could he build? He made reference to some other property owner who had been able to do it this way. Chairperson Johnson stated that current city standards require full street improvements. Staff stated that Mr. Toran would have to work this out with his neighbors. 3 ~,., ... 3C There was discussion among the Commission and staff regarding the current city standards for street improvements. Mike Hoge asked for the subdivision approval at this time with the street dedication, whether the development takes place now or in the future the dedication for the streets would still be there. Bin Gee, 1680 laurel Ave., asked how the applicant would get the right-of-way on his property. He was concerned with the subdivision being approved without the improvements in place. Chairperson Johnson answered that the applicant would have to work that out with each individual property owner. There being no one else who wished to speak, the chairman closed the public hearing. Commissioner Henkes made the motion to approve the Subdivision - Lot Line Adjustment #93-03 with the conditions listed in the staff report. Commissioner Bjelland seconded the motion. A vote was taken and the motion passed unanimously. Staff stated that the next step for the applicant would be to have the final plat signed and recorded and secondly to begin talks with his neighbors about street improvements on landau. Commissioner Warzynski made a motion to draft a letter to the City Council identifying pockets east of Hwy 99E that should be annexed into the city. Commissioner Stovall seconded the motion. A vote was taken and passed unanimously. 6) REPORTS: PCM 1 0/28193 SG:bw A. Planning Commission Training Session, Sat. November 6, 1993, Eugene Staff informed the members of the Planning Commission that the city would pay for the registration fee for any members who wished to attend the Planning Commission Training Conference. Commissioner Bjelland and Commissioner Henkes wished to attend. 4 ...... , ,.. 3C B. Woodburn Downtown Association Staff is working with the WDA drafting a new historic district program that will be submitted to the Commission and City Council in the next few weeks. c. Hwy 99E Beautification Staff is currently working with Jack Bigej, of AI's Fruit and Shrubs, PGE, and the State Urban Forestry Department, regarding a tree planting program for Hwy 99E. There could be participation by the city to help dig holes for the planting of the trees. If grant monies can be secured from the State Urban Forestry section to defer some of the cost to the property owners who wish to participate in the program. D. Task Force Staff stated that he would provide the Commission an update regarding the Transportation Task Force at the next Planning Commission meeting. E. Woodburn Village Homeowners Association The issue regarding the Homeowners Association dissolution is still being resolved. 7) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCM10128/ll3 SG:bw 5 -' r DATE: TO: FROM: SUBJECT: SA MEMO NOVEMBER 4, 1993 MAYOR AND CITY COUNCIL THROUGH CITY ADMINISTRATOR COMMUNITY DEVELOPMENT DIRECTOR S LCo, CONTINUATION OF PUBLIC HEARING OF MAY 10,1993 CONCERNING DISPOSITION OF THE DANGEROUS BUILDING LOCATED AT 347 NORTH FRONT STREET (SALUD) On Wednesday, November 3, 1993, I spoke with Mr. AI Nunez, Director of Salud to find out what progress is being made in resolving the dangerous building issue. Mr. Nunez conveyed to me that he would attend the November 8, 1993 council meeting to explain those events that have taken place since his last discussion with council. Staff recommendation: Listen to AI Nunez's testimony prior to council action. ...,...., 1""" 88 MEMO DATE: NOVEMBER 4, 1993 TO: MAYOR AND CITY COUNCIL THROUGH CITY ADMINISTRATOR FROM: COMMUNITY DEVELOPMENT DIRECTOR S LC, SUBJECT: CONTINUATION OF PUBLIC HEARING OF MAY 10, 1993 CONCERNING DISPOSITION OF THE DANGEROUS BUILDING LOCATED AT 479 NORTH FRONT STREET (SMART SHOP) The renovation of the building is proceeding in a timely manner. The concrete block bearing wall that faces front street is near completion. The next step will call for placement of the red brick as a cosmetic facing in front of the concrete blocking. It is anticipated this project should be completed by the end of December 1993. Staff recommendation: Continue this hearing until the December 13, 1993 council hearing. -.' r 8C MEMO TO: Mayor and City Council FROM: C. Childs, City Administrator Community Development Director ~LC:. THRU: SUBJ.: Continuation of Public Hearing - Transportation Plan DATE: November 4, 1993 STAFF RECOMMENDATION: Open public hearing and continue until January 10, 1994. BACKGROUND: This hearing on the Transportation Plan was continued from September 27, 1993. Concerns raised by OOOT (see attached Sept. 15, 1993 letter) are still being addressed. An attached memorandum to Transportation Task Force members outlines in more detail the nature of the issues raised and provides some insight as to time lines, including the recommended January 10, 1994 Council hearing. ...",~ 1" 8e MEMO TO: TASK FORCE MEMBERS AND INTERESTED CITIZENRY FROM: COMMUNITY DEVELOPMENT AND PUBLIC WORKS AND DEPARTMENTS SUBJECT: TENTATIVE TRANSPORTATION TASK FORCE MEETING AND CONTINUATION OF PUBLIC HEARING DATE DATE: NOVEMBER 4, 1993 The process of compiling the necessary data to satisfy the ODOT correspondence of September 15, 1993 is in the progress (see attachment). However, Kittelson and Associates need more time to address many of the issues raised in this letter. Additionally, the city and OOOT are working on other aspects of the report. There is a possibility that OOOT will cost share in the analysis of signal progression and lance configuration analysis in addition to possibly working on a revised trip generation forecast for the transportation model. These Quantifiable exercises require a delay in the public hearing that was tentatively set for November 8, 1993. The scheduling now looks to be more in line with the following Transportation Task Force Meeting and City Council hearing dates: November 17, 1993 - 7:00 PM Council Chambers - Woodburn City Hall - Task Force Meeting Topics: Kittelson and Associates ansyver OOOT Questions pertaining to Items 2,3, and part of 4; Numbers 8 and 9. City and OOOT answer part of number 4, plus 6 and 7. City provides final draft for the exception process for the Prairie Blvd. extension. -" f" 8e Memo - November 4, 1993 Task Force Members and Interested Citizenry December 15, 1993 - 7:00 PM Council Chambers - Woodburn City Hall - Task Force Meeting Topics: Kittelson and Associates answer ODOT concerns regarding Item No.5. This may take ODOT participation. Address the Wally Lien "Safe Haven" report. January 10, 1994 Topics: 7:00 PM Council Chambers - Woodburn City Hall City Council hearing on the Transportation Plan. Staff Recommendations: Open the public hearing and continue until January 10, 1994. -. r" " Orego~ September 15, 1993 DEPARTMENT OF TRANSPORTATION REGION 2 Steve Goeckritz, Director Community Development Services Department Woodburn City Hall 270 Montgomery Street Woodburn OR 97071 FILE CODE: Subject: ODOT Comments, Highway 214/1-5 Interchange Study Final Report Dear Steve: Thank you for notifying and involving the Oregon Department of Transportation (0001) in the land use action identified above. We have been able to provide some evaluation of the study in the comments presented below. 1. The City of Woodburn is to be commended for recognizing the need to provide additional local funding sources and identifying the means to provide local funding. Adoption of a transportation impact fee is a great step forward; if the increased city gas tax is adopted, Woodburn will have in place substantial means to provide transportation solutions for the Woodburn area. It does not appear likely that ODOT will be able to fund major highway improvements in the Woodburn area in the near Mure. 2. The study identifies that a five-lane section will not be able to accommodate the travel needs between Interstate Highway and Oregon Way on the Highway 214 corridor after 2011. However, the study does not consider the possibility of solutions to extend the functional utility of this corridor by installing a closed median, while permitting turns at major intersections such as Evergreen Road. This is a solution which needs to be evaluated in order to accommodate east-west traffic volumes until a more extensive east-west road network, perhaps including a revised interchange, is constructed. -1867 (10-92) 3. The study's evaluation of an Interstate Highway 5 overpass indicates that travel speeds and overpass location are critical in determining whether an overpass without freeway connections is a viable option, or a viable intermediate design. An overpass located as an extension of 60 S S West Hayes Street, for example, will operate in a substantially better ~:lem,tcg~ 9~~~ SE (503) 378-2626 FAX (503) 378-4317 .....' , ,.. 8e manner than one with inferior connectivity with the local street system. Similarly, if the split diamond is determined at a Mure date to be the best solution, an overpass location should be evaluated as an interim step toward the long term solution. 4. The study proposes lane configurations, including dedicated right turn lanes which need evaluation to determine whether weave and merging traffic problems will result. Also, a signal progression analysis from Woodland through the Oregon Way signal is needed. This has not been provided by the current study. 5. Contrary to the analysis presented, the traffic volumes associated with commercial land development in the southeast quadrant should not be considered as a constant in the computer model. Some adjustment in the trip generation rate should occur to reflect the possibility that . more than the computer model's 6,050 trips associated with commercial development will be generated by actual commercial development utilizing the doubled freeway exposure. A factory outlet mall of comparable size to the Chappell development (250,000 square feet) will generate approximately 8000 vehide trips per day. Further, the study has used trip rates based upon acreage of commercial land without considering the significance of site exposure. Fifty acres of commercial land" will not generate the same number of vehicle trips regardless of site exposure. 6. It is unclear why the Arney Road extension west to Woodland has not been induded in Table 3, particularly when it is mentioned on the preceding page (page 14). Table 3 should be amended to include this project as a short-term improvement, whether its construction is dependent upon private developers or not. 7. Right-of-way cost comparisons inappropriately skew land acquisition costs for a partial cloverleaf interchange. Text. (page 30) states "The estimated costs are not adjusted for right-of-way that has already been acquired by ODOT..." This assumption results in unrealistic costs to acquire additional land for ramps when these costs are not necessary. This makes the final costs between a partial cloverleaf interchange and a split diamond interchange comparable. The land area needs to construct a partial cloverleaf, except for very minor strip-type land acquisitions, is already owned by ODOT. Strip-type land acquisitions necessary will not cost $1.8 million. 8. OOOT recommends that this study be amended to reflect that several interchange designs remain as possible solutions to transportation problems in Woodburn. The split-diamond design can Steve Goeckritz June, 1993 Interchange Study Comments Page 2 ....' T' Be be considered as the city's recommendation for further study, but the other designs also need further consideration. Resolution of this issue should be accomplished in conjunction with Woodburn's complete transportation systems plan. If the city wishes to proceed with the proposed split diamond interchange, it will be critical for Woodburn to preserve the future corridor. Substantial issues involving FHWA approval to connect to Interstate Highway 5, which includes the issues presented by the National Environmental Policy Act are still unresolved. It also will be critical to develop a good arterial and collector road system. 9. The evaluation of alternatives is not consistent with the requirements . of OAR 660-12-035(3). It has not been demonstrated that the chosen alternative minimizes adverse economic, social, environmental and energy consequences. The chosen alternative's conflicts with and facilitates connections between modes of transportation have not been evaluated. It also has not been demonstrated that the chosen alternative avoids principal reliance on anyone mode of transportation. This letter should be included in the hearing record. OOOT should be considered a party to the hearing and be entitled to notices of future hearings, or hearing continuances or extensions. Yours truly, ~ ohn G. deTar Region Planner cc: John Grassman, OOOT Lucinda Moyano, Justice Oept. ~ick Reynolds, OOOT Bob Rindy, OLCO Steve Goeckritz June, 1993 Interchange Study Comments Page 3 .... r 10A MEMO TO: MAYOR AND CITY COUNCIL THRU THE CITY ADMINISTRATOR FROM: STEVE GOECKRITZ, COMMUNITY DEVELOPMENT DIRECTOR <5U; SUBJECT: ZONE CHANGE 93-03 PROPERTY LOCATED NORTH OF YOUNG STREET AND EAST OF THE HERITAGE APARTMENTS DATE: NOVEMBER 4, 1993 On October 25, 1993, the City Council passed a motion to approve the zone change in this case. Since an ordinance is legally required to accomplish this approval, Council Bill No. 1501 has been prepared for your review and approval. ..... , r 10A COUNCIL BILL NO. 1501 ORDINANCE NO. AN ORDINANCE RECLASSIFYING CERTAIN PROPERTY LOCATED ON YOUNG STREET FROM RS (SINGLE FAMILY RESIDENTIAL DISTRICT) TO RM (MUL TIFAMIL Y RESIDENTIAL DISTRICT). WHEREAS, the applicant, Earl A. Doman, submitted application 93-03 for a zone map amendment in order to rezone four parcels of property located on Young Street, and WHEREAS, the Planning Commission conducted a public hearing and recommended the City Council approve said application, and WHEREAS, the City Council conducted a public hearing and heard testimony relevant to said application, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The subject property is described as follows: Marion County Assessor Map 5S, 1W, Section 18 AD, Tax Lots 4100, 4200, 4300, 4400. A map of said property is attached hereto as Exhibit n An. Section 2. The zone designation of the property described in Section 1 is hereby reclassified from RS (Single Family Residential District) to RM (Multifamily Residential District). Section 3. The zone reclassification is subject to the following condition which the Council finds reasonable: Prior to any development, construction, improvement or alteration, on the subject property, the applicant must obtain site plan approval. Section 4. Zoning reclassification is based upon the findings of approval contained in the staff report which is attached hereto as Exhibit "B" and by this reference incorporated herein. Section 5. The City Administrator or his designee is hereby directed to conform the zoning map to the reclassification herein made. Page 1 - COUNCIL BILL NO. 1501 ORDINANCE NO. .,.... 'r" 10A Approved as to form~ )Y'~ ~ City Attorney II ILf!t~ Date / APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. 1501 ORDINANCE NO. W" I.' an o 0- < J: 1&.1 ,..~'" it Ii /: I 1:/ -f1 I '/16 COR I I 61 l /1 I I I I . YOUNG '~"::-, , "/' ' ..:~.;~: "/Q.;, '7"..4 10A EXHIBIT "A" u -< !! 3 - ). u < m 3 an o n. < r w w (f). .,.... , ,"" STAFF REPORT ZC93-03 10A EXHIBIT nBn Page 1 of 3 APPLICANT: Earl Doman 2330 E. Lincoln Rd Woodburn, Oregon 97071 II NATURE OF THE APPLICATION: The applicant is requesting a Zone Map Amendment in order to rezone four parcels of property located on Young Street. III RELEVANT FACTS: The site is located adjacent to the Heritage Arms Apartments located at 669 and 673 Young Street. The property can be idcintified specifically on Marion County Assessor Map 5S, 1 W, Section 18AD, Tax Lots 4100, 4200, 4300,.4400. The applicant intends to build additional multi-family housing once the Zone Change takes place. The Woodburn Comprehensive Plan Map designates this property as Residential and allows 12.or more units per acre. Therefore, the applicant's property has already been planned for multi-family development and it is the applicant's desire to now request a zone map amendment in order to comply with the Comprehensive Plan Map. The applicant is requesting a Zone Map Amendment only at this time. At such time he wishes to develop, he will be required to go through Site Plan Review. At that time, surrounding property owners will be notified again of any new construction. IV RELEVANT APPROVAL CRITERIA AND FINDINGS: A. Woodburn Comprehensive Plan B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearings Chapter 15 Zone Change Procedures Chapter 22 RS-Single Family Residential Chapter 26 RM-Multiple Family Woodburn Comprehensive Plan Staff: The applicant has complied with Comprehensive Plan by addressing the relevant approval criteria identified in the Zoning Ordinance. The subject property is already planned for Multi-Family development. The applicant is rezoning the property to conform with the Comprehensive Plan Map. At such time as the applicant applies for Site Plan Review, Residential Land Development Policies must be addressed. 93-03ZCD.STF .,.,.. '!' 10A Woodburn Zoning Ordinance EXHIBIT liB" Page 2 of 3 Chapter 15 Zone Change Procedures, Staff: . The applicant has submitted the 'necessary documents as required to process a Zone Change. The applicant has provided statements that address the following approval criteria: See Exhibit A. 1. Show that the request is in conformance with the Comprehensive Plan. Staff: As indicated in this staff report, the subject property is already planned for multi-family. 2. There is a public need for this change. Staff: The city is currently actively seeking to increase its Multi-Family inventory to comply with statewide planning goals. 3. That need is best met by this proposal. Staff: The need will be met by this proposal in that the applicant is complying with the Comprehensive Plan, and the Zone Change will increase the city's inventory of Multi-Family. 4. There is no other available and appropriately zone land in the vicinity. Staff: The applicant already owns the subject property and the adjacent Heritage Arms Apartments. The subject property was bought knowing that future development would bei interconnected with the existing apartments. 5. Petitioner cannot make a reasonable use of the land as it is currently zoned. Staff: The applicant could build single-family housing or a variety of other allowed uses in the RM Zone, but the applicant feels that his property is best suited to multi-family development and is allowed by the Comprehensive Plan designation. V COMMENTS FROM OTHER DEPARTMENTS: At such time as the applicant requests Site Plan Review, various other departments will have a chance to review preliminary architectural, engineering, landscape and site plans. VI CONCLUSION: The applicant is requesting a Zone Map Amendment. The subject property is designated for Residential use more than 12 units per acre on the Comprehensive Plan Map. The zoning map currently has the property zoned for RS Single Family. Approval of this request will bring these parcels of land into conformance with the city's Comprehensive Plan Map. Once the zone change is 'approved, the subject property will be rezoned to RM Multi-Family residential. Upon review, the applicant will be better able to determine the actual number of units he will be allowed to build, taking into consideration such things as parking requirements, setbacks, landscaping, and lot coverage. The applicant will be required to submit plans and receive site plan ----approval before any new c-onstruction-Of altemation takes place on any of the Heritage Arms Apartments. 93-03ZCD.STF ,..... ''1'" 10A EXHIBIT "B" VII DECISION: Page 3 of 3 Based on the findings in this report, staff recommends approval of the Zone Map Amendment subject to the following conditions: 1. The applicant process on Application for Site Plan Approval before any new construction or alterations to Heritage Arms takes place. 93-03ZCD.STF "1'11"' 'I''' 108 MEMO FROM: City Council through City Administrator Public Works Program Manager Jf5If!J.---- Bid Award for Post Frame Building at Wastewater Treatment Plant TO: SUBJECT: DATE: November 2, 1993 RECOMMENDATION: Award City of Woodburn Bid number 94-08 for construction of a post frame building at the wastewater treatment plant to Parker Buildings for $16,432.00. NOTE: Building was in the approved current budget under account number 072-720-710.010. BACKGROUND: City of Woodburn Bid number 94-08 for a post frame building was opened and publically read at 2:00 pm on October 15, 1993. The results were: BIDDER AMOUNT Parker Buildings $16,432.00 The building is 36 ft x 72 ft x 14 ft in size. A 36 ft x 24 ft section of the building will be enclosed with the remainder of the building open on one side. The enclosed portion will be used for segregated storage of chemicals and paint which the plant does not have at the current time. The enclosed area will also have a section for a welding shop to facilitate plant maintenance. The open portion will be for covered storage of vehicles such as the sludge truck, loader, and maintenance vehicles which now must be stored outside. Inside storage will increase the service life of these vehicles. The request for bid was advertised and copies were sent to local contractors but the one bid was all that was returned. We have checked with the building official and engineering and the price per square foot indicates that the bid price is a good value. Staff recommends that bid number 94-08 be awarded to Parker Buildings for $16,432.00. .,.... , ,.. 10C MEMO TO: City Council through City Administrator FROM: Public WoTts Program Manager ~ ~ SUBJECT: Bid Award for Portable Radios DATE: November 2, 1993 RECOMMENDATION: A ward bid number 94-06 for 22 portable radios and specified accessories to Questar Radio Communications for $12,727.00 NOTE: Purchase will be from budgeted public works equipment replacement funds. Most of the radios planned for re.placement were purchased in 1973. BACKGROUND: The bid results for bid number 94-06 reported in a memo that was presented to council at the October 25,1993 council meeting that is included as Exhibit "A". Just prior to the council meeting on October 25,1993 a letter was received from Clackamas Communications addressed to Mayor Kelly. This letter is included as Exhibit "B". There was discussion at the council meeting concerning warranty, ability to service, and service contracts. A motion was made to provide more information to council on the service capability of the low bidder and service contracts. The warranty period for the Motorola radio is one year. All Motorola warranty repair on portable radios is done, regardless of where purchased, at "depot" level which means that they are shipped to a centra1location, repaired within 3 days and returned. An authorized service center is allowed to accomplish warranty work on designated products. Clackamas Communications is the only authorized service center in the area but for portable radios, as mentioned above, all repair work is done at Motorola's depot in Schaumburg, lllinois. There are several authorized Motorola dealers, who are authorized to sell Motorola products, in this area, Questar being one of those. -, ''I'' 10C Questar Radio Communications is a full service company offering service on all items they sell. With locations in Salem and Tualatin they will provide service for the radios after the warranty period expires. A copy of their response to our bid is included as attachment Exhibit "e". A letter from them commenting on their company is included as Exhibit "D". There was no "service contract" specified in the radio specifications. There was a request for information on any extended warranty programs available listed in the specifications. Both companies, Questar and Clackamas, offered a two (2) year extended warranty plan which required depot repair of the radios. Questar offered this program for $429.00 and Clackamas for $572.00. Clackamas also offered a one (1) year' service contract after factory warranty expiration for $660.00. This decision was made to not include any of these options in the recommended bid award. Questar Radio Communications can provide a level of service that is comparable with other radio repair'facilities. They are conveniently located and from all indications are responsive to the needs of their customers. They are an authorized Motorola dealer for 2-way radios. Staff feels that Questar can more than adequately provide for future service needs and that the bid should be awarded to them. 2 "'I'l"" 'r 10C MEMO TO: City Council through City Administrator FROM: Public Works Program Manager /-1 JtL--- SUBJECT: Bid Award for Portable Radios DATE: October 18, 1993 RECOMMENDATION: Award bid number 94-06 for 22 portable radios and specified accessories to Questar Radio Communications for $12,727.00. Purchase will be from budgeted public works equipment replacement funds. Most of the radios olanned for reolacement were ourchased in 1973. BACKGROUND: NOTE: City of Woodburn bid number 94-06 for 22 portable radios and accessories, chargers, carrying cases, and programming, was opened at 11 :00 am on October 15, 1993 and was publicly read. There were four bidders who complied with all requested specifications. These results were: Bidder Questar Radios Communications Clackamas Communications, Inc. Bear Communications, Inc. Electromatic Amount $12,727.00 $12,850.00 $13,790.71 $15,947.00 All these bidders bid a Motorola HT-1000 radio. There are radios available from at least one other manufacturer that would have complied with specifications. There was one bidder who did not comply with the outlined specifications: The results from this bid were: Bidder Slater Communications & Electronics Inc. Amount $7,555.00 The bidder offered a Maxon SP-2550 radio which did not meet specifications in several areas. Some of these areas were US Military Specifications 810E standards for low pressure, high temperature, low temperature, temperature shock, solar radiation, rain, humidity, dust, vibration and shock; automatic power levels; number of channels; channel spacing, transmitter FM hum and noise, audio distortion, spurious and harmonics emissions and modulation; receiver audio distortion, intermodulation, sensitivity, spurious respond rejection and image rejection. EXHIBIT A '1'1'"' '1'" 10C City Council through City Administrator October 18, 1993 page 2 The Maxon radio is a lower quality radio that is not made to the standards of the Motorola radio. It will not provide the service or parts availability of the motorola. Pubic works use of these radios in the field and in construction situations requires a quality product. Motorola has built an exceptional reputation over many years. Current public works radios are outdated and parts are no longer available. Many are unreliable and prone to periodic malfunctions. The current radios are in critical need of replacement. The Motorola radios will provide more years of reliable service and stand. up to the adverse conditions often required by the nature of the public works operation. Staff recommends that the bid of Questar Radio Communications be accepted. .,..... . ,"" 4J::. MOTOROLA 'Z:Y Communic.8Iionl CLACKAMAS COMMUNICATIONS, INC. P.o. Box 22169 Milwaukie, OR 97269 (503) 659-1240 · FAX (503) 659-4723 10C MOTOROLA ~ AIIIttorizId Dull< October 25, 1993 Mayor Len Kelly City Hall 270 Montgomery st. Woodburn, OR 97071 Dear Mayor Kelly and City Council Members: In reference to Bid No. 94-06 for Motorola radios, I'd like to take a few minutes of your time to acquaint you with Clackamas Communications, Inc., the 2DlY authorized Motorola service shop in your area. With close to 25 years of training and experience working with Motorola equipment, this relationship between Clackamas Communications and Motorola greatly strengthens our ability to service our customers better. As consumers, price of the products should not be the only consideration. Hopefully, the availability of local products and the expertise of knowledgeable technicians will weigh toward your decision on this and future bids. Thank you for the opportunity to tell you about Clackamas Communications, Inc., and we're looking foward to being of service. Sincerely, ~H~~ ~~~~~mas Communications, Inc. HK: jo EXHIBIT B """ 'It. 10C 4 Questar Radio Communications 1724 - 22nd St. S.E. · Salem, OR 97302 · 378-1416 33856 Eastgate Circle · Corvallis, OR 97333 · 757-0438 800-452-8219 Response to Bid No. 94-06 City of Woodburn VHF Portable Quote Enclosed are the bid proposal form pages 4 through 11, specification sheets on the Kotorola HT-1000 2 channel VHF portable, and information describing the Kotorola ESP extended warranty plan. Questar is an authorized dealer for Motorola 2-way Radios. There is one branch in Salem and another in Tualatin. Addresses and phone numbers are as follows: Questar Radio 1758 22nd St. S.E. Salem, OR 97302 (503) 378-1416 1-800-452-8219 Questar Radio 19840 S.W. Mohave Ct. Tualatin, OR 97062 (503) 692-1057 1-800-729-6787 Motorola HT-1000 portable is a depot repair only, under warranty. Questar will service radios after warranty period expires at either location. The ESP plan extends the warranty period from 1 year to 3 years parts and labor with a 3 day turn around time from receipt of radio at depot. The enclosed explanation sheet will give more details. Thank You, /}/PZ~~~~~ Mark Schumacher" Office Supervisor/Sales Rep. EXHIBIT C .,.,. , ,... 4 \\\\ Questar Radio Company 10C MR. RANDY ROHMAN CITY OF WOODBURN PUBLIC WORKS DEPARTMENT 270 Montgomery st. woodburn, Or. 97071 Mr. Rohman, In response to your request for a letter stating our qualifications for servicing the Motorola products which we quoted on Bid No. 94-06, I have asked our Service Manager ROY wilson to draft a letter outlining Questar Radio's service capabilities. It is enclosed with this letter. The Motorola products in this bid are depot warranty repair only. This means that all warranty or "ESP" service must be performed by the factory, and not by any service facility. Any service performed under the warranty period by any facility other than the factory would be at the cities expense and not Motorola's. We at Questar offer loaners to our customers when needed due to extended repair times. There is no charge for this service, we offer it as one of the extra benefits provided to Questar Radio customers. We service many customers that have fleets of Motorola radios, most of which have been serviced by other service centers in the area but prefer the service and treatment they receive at our facility. I hope this answers any questions you may have, but if not please do not hesitate to call me anytime. Sincerely, ~~.~~ Mark Schumacher Sales Rep cc Roy wilson enclosure 1758 22nd Street S.E. Salem, Oregon 97302 19480 SW. Mohave Ct Tualalin, Oregon 97062 33856 East Gate Circle Corvallis, Oregon 97333 EXHIBIT 0 503378-1416 503 892-' 057 503757-0438 'I'll'" ,,.. Questar Radio Company 10C 11 MR. RANDY ROHMAN CITY OF WOODBURN PUBLIC WORKS DEPARTMENT 270 Montgomery st. Woodburn, or. 97071 Dear sir, Our sales rep from our Salem office has asked that I respond to concerns raised about warranty service after the sale. As you will note in our bid response letter, we have stated that we are an authorized Motorola dealer. You will also note that the products warranty by Motorola is factory depot repair and that the "ESP" offered is also depot repair. We have a fully qualified two-way repair facility capable of maintaining Motorola products as should be recognized by our dealer appointment. We believe we meet all aspects of your bid and we ask for this award. sincerely, ~~~~ ROY Wilson Oregon and Washington service Manager cc Mark schumacher 1758 22nd Street S.E Salem, Oregon 97302 19':80 S.W. Mol1ave CI TU2Cilln. Oregon 970li2 :13656 East GCite Circle Corvallis. Oregon 97333 503378-1416 503 692-1057 503 757-0438 "","' , ". 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page Check NUlDer Budgetary Account NUlDer Vendor Name Vendor NUlDer Check - Date ~ritten Amol6lt of Check ---...----...--- ------------------------- ------------------------------ ...---------...-- -------------------- ---------------- 20468 COUPONS SECURITY PACIFIC 018339 10/01/93 1,075.00 20469 FIRE BOND COUPONS D.A. DAVIDSON 003085 10/01/93 175.00 20470 FIRE BOND COUPON BANK OF AMERICA 001128 10/01/93 175.00 204 71 ~ATER ~LL BONDS CEDE & CO 002299 10/01/93 25,000.00 20472 PAYROLL-WTP OHIO NATIONAL LIFE INS 060400 10/04/93 12.83 20473 SERVICES-~ATER U S POST OFFICE 020090 10/08/93 232.79 20474 V 0 I 0 V 0 I 0 V 0 I 0 20475 V 0 I 0 V 0 I 0 V 0 I 0 20476 V 0 I 0 V 0 I 0 V 0 I 0 20477 SUPPLIES-WTP ADS EQUIPMENT 000050 10/08/93 813.28 20478 SERVICES-WTP A AA8CO RESCUE ROOTER 000055 10/08/93 1,205.00 20479 SUPPLIES-WTP AIMS INTL 000134 10/08/93 750.00 20480 RENE~AL-PARKS ALEXANDER & ALEXANDER 000140 10/08/93 572.00 20481 SUPPLIES-POLICE ANDERSON APPLIANCE 000428 10/08/93 50.00 20482 SUPPLlES-911 AUTOMATED OFFICE SYS 000563 10/08/93 15.35 20483 WATER ~LL COUPONS BANK OF AMERICA 0001129 10/08/93 305.00 20484 SUPPLIES-VARIOUS BOISE CASCADE 001340 10/08/93 701.83 20485 SUPPLIES-CITY ATTY BUTTERSWORTH LEGAL PUBLICATION 001590 10/08/93 164.28 20486 SUPPLIES-STREET CANBY SAND & GRAVEL CO 002060 10/08/93 1,539.42 20487 SUPPLIES-WTP THE CRITTER GITTER 002916 10/08/93 400.00 20488 SERVICES-WWTP/PW DAILY JOURNAL OF COMMERCE 003020 10/08/93 40.13 20489 REIMBURSEMENT-WWTP MARVIN L DANIELS 003035 10/08/93 19.44 20490 SUPPLIES-WWTP FISHER'S PUMP & SUPPLY 005147 10/08/93 128.00 20491 SERVICES-911 GERVAIS TELEPHONE CO 006143 10/08/93 95.44 20492 UN EMPLOY INS-VARIOUS GIBBENS COMPANY 006180 10/08/93 360.50 20493 SUPPLIES-FINANCE GLOBAL EQUIPMENT CO 006213 10/08/93 37.10 20494 REIMBURSEMENT-FINANCE NANCY GRITTA 006325 10/08/93 35.70 20495 SERVICES-VARIOUS HARRIS AND EIDE 007095 10/08/93 2,500.00 20496 SERVICES-PARKS INN OF THE 7TH MOUNTAIN 008030 10/08/93 75.20 20497 SUPPLlES-WTP INDUSTRIAL FASTNERS 008073 10/08/93 36.41 20498 SERVICES-STREET JOB SHOPPERS INC 009119 10/08/93 888.30 20499 SERVICES-911 DR. ROBERT H. JONES 009147 10/08/93 298.00 20500 SERVICES-LIBRARY KNOGO CORPORTATION 010293 10/08/93 212.50 20501 SERVICES-COURT MSI GROUP INC 012015 10/08/93 125.00 20502 SUPPLIES-VARIOUS METROFUELING INC 012448 10/08/93 799.67 20503 SERVICES-911 DR ClEON MILLER 012509 10/08/93 260.00 20504 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 10/08/93 170.00 20505 SUPPLI ES-WWTP NORTHWEST COMPUTER SUPPORT 013264 10/08/93 785.00 20506 SERVICES-WWTP NW COMPUTER SUPPORT INC 013268 10/08/93 187.50 20507 SERVICES-STREET/WATER NORTHWEST NATURAL GAS 013350 10/08/93 21.37 20508 SUPPLIES-LIBRARY NORVAC ELECTRONICS INC 013373 10/08/93 965.00 20509 SUPPLIES-VARIOUS OFF I CE DEPOT 014029 10/08/93 108.96 20510 SERVICES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 10/08/93 4.00 20511 SERVICES-CODE ENFORCE LAWRENCE PARADIS 015115 10/08/93 385.00 20512 SUPPLIES-C STORES PITNEY BOWES 015350 10/08/93 171.00 41,896.00 '1'1'" 'I'" 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 2 Check Nl.Illber Budgetary Account Nl.Illber Vendor Name Vendor Nl.Illber Check - Date Written Amount of Check ......--......---- ..-------..---------------- ---------------..-------------- ---....----..--- --------------..----- --..------------- 20513 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/08/93 22,304.80 20514 SUPPLIES-FINANCE PRINTING ARTS INC 015520 10/08/93 118.22 20515 REGISTRATlON-911 FRED PRYOR SEMINARS INC 015572 10/08/93 195.00 20516 SUPPLIES-POLICE R & R UN IFORMS 017003 10/08/93 277.55 20517 SERVICES-COURT TERRY RAMIREZ 017050 10/08/93 54.50 20518 SUPPLlES-PIJ RELIABLE OFFICE SUPPLY 017161 10/08/93 26.04 20519 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 10/08/93 177.60 20520 SUPPLIES-LIBRARY SCOT CUSTODIAL SUPPLY 018308 10/08/93 86.62 20521 SERVICES-NON DEPT SCOTT & ASSOCIATES 018310 10/08/93 2,803.08 20522 SERVICES-WATER SERVICENTER 018360 10/08/93 256.00 20523 SERVICES-CITY ATTY N. ROBERT SHIELDS 018450 10/08/93 4,646.25 20524 SUPPLIES-CODE ENFORCE SILVERFLEET SYSTEMS 018465 10/08/93 40.43 20525 SERVICES-911 SLATER COMMUNICATIONS 018522 10/08/93 60.05 20526 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 10/08/93 12.20 20527 SERVICES-LIBRARY SOUND ELEVATOR CO 018610 10/08/93 158.36 20528 SUPPLIES-POLICE TAB PRODUCTS 019010 10/08/93 141.75 20529 SERVICES-IJATER/STREET TELECOMM SYSTEMS INC 019043 10/08/93 62.25 20530 REIMBURSEMENT-POLICE THOMAS P. TENNANT 019058 10/08/93 101.31 20531 SUPPLIES-C GARAGE/STREET UNOCAL:ERNIE GRAHAM OIL 020010 10/08/93 884.49 20532 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 10/08/93 568.80 20533 SERVICES-VARIOUS u.S. IJEST COMMUNICATIONS 020095 10/08/93 642.75 20534 SUPPLIES-WTP VALLEY IJELDING SUPPLY 021050 10/08/93 9.00 20535 SERVICES-PARKS ARMANDO VELASCO 021127 10/08/93 136.80 20536 SUPPLIES-PUBLIC IJORKS VISIBLE COMPUTER SUPPLY 021200 10/08/93 32.11 20537 SUPPLIES-LIBRARY WAL-MART STORES INC 022035 10/08/93 64.31 20538 SERVICES-IJATER WATER,FOOD & RESEARCH LAB 022062 10/08/93 540.00 20539 SERVICES-WTP IJATERLAB 022065 10/08/93 535.00 20540 SERVICES-WTP IJESTECH ENGINEERING INC 022165 10/08/93 1,255.81 20541 SERVI CES-POLl CE WOODBURN CARCRAFT 022508 10/08/93 170.50 20542 SERVI CES- POll CE WOODBURN FLORIST 022600 10/08/93 32.00 20543 SUPPLIES-LIBRARY WOODBURN LUMBER CO 022660 10/08/93 81.04 20544 SUPPLIES-POLICE/WTP WOODBURN OFFICE SUPPLY 022670 10/08/93 25.20 20545 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 10/08/93 142.13 20546 REGISTRATION-ENG EMERALD EMPIRE SUBSECTION AWA NONE 10/11/93 45.00 20547 FIRE BOND COUPON FIRST INTERSTATE BANK 005140 10/12/93 175.00 20548 SERVICES-IJATER US POST OFFICE 020090 10/15/93 146.91 20549 V 0 I D V 0 I D V 0 I D 20550 V 0 I 0 V 0 I 0 V 0 I 0 20551 V 0 I D V 0 I D V 0 I D 20552 SERVICES-COUNCIL/CITY ADM HOLIDAY INN NONE 10/15/93 267.20 20553 REFUND-NON DEPT WOODBURN FOUR SQUARE CHURCH NONE 10/15/93 15.00 20554 SUPPLIES-STREET ALBINA FUEL 000100 10/15/93 3,000.00 20555 SUPPLlES-WTP ALL PURE CHEMICAL CO 000136 10/15/93 750.00 20556 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 10/15/93 548.95 20557 SERVICES-VARIOUS AT & T 000623 10/15/93 197.59 20558 FIRE BOND COUPONS BANK OF AMERICA 001229 10/15/93 1,050.00 84,733.60 .,.... , "" 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 3 Check NlIIDer Budgetary Account NlIIDer Vendor Name Vendor NlIIDer Check - Date Written Amol.l'lt of Check ------..............- ------------------------- ------------------------------ ...------------ -------------------- ---------------- 20559 REIMBURSEMENT-ENG DUANE BARRICK 001148 10/15/93 24.36 20560 SERVICES-CITY HALL C&L TERMINALS INC 002009 10/15/93 130.00 20561 SUPPLIES. STREET CHEVRON U.S.A. 002430 10/15/93 81.56 20562 SUPPLlES-WTP CHOYN HARDWARE 002465 10/15/93 1,421.58 20563 INSURANCE-NON DEPT CIS: CITY-COUNTY INS. SERVS. 002488 10/15/93 7,552.40 20564 SUPPLIES-WATER CONSOLIDATED SUPPLY CO 002770 10/15/93 343.79 20565 SERVICES-PUBLIC WORKS DAILY JOURNAL OF COMMERCE 003020 10/15/93 67.50 20566 SUPPLIES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 10/15/93 272.00 20567 SERVICES-CODE ENFORCE G.T.E. MOBILNET 006373 10/15/93 46.28 20568 SERVICES-VARIOUS HARRIS AND EIDE 007095 10/15/93 2,000.00 20569 EXPENSES-PARKS NEVIN L. HOLLY 007268 10/15/93 275.00 20570 SUPPLIES-LIBRARY INCREDIBLE UNIVERSE 008065 10/15/93 260.75 20571 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 10/15/93 558.00 20572 SERVICES-LIB/CITY HALL LANDIS & GYR 011032 10/15/93 912.00 20573 SUPPLIES-FINANCE/COURT LEGISLATIVE COUNSEL COMM 011200 10/15/93 290.00 20574 SERVICES-ENGINEERING MAACO AUTO PAINTING 012024 10/15/93 504.96 20575 SERVICES-BUILDING MARION COUNTY BLDG INSPEC 012090 10/15/93 5,054.75 20576 SUPPLI ES - STREET RICK MCCORMICK'S BARKDUST 012350 10/15/93 95.00 20577 SUPPLIES-PARKS MEADOWS PROPERTY OYNERS ASSOC 012410 10/15/93 2,500.00 20578 SUPPLI ES-POLl CE METROFUELING INC 012448 10/15/93 328.87 20579 SUPPLIES-VARIOUS OFFICE DEPOT 014029 10/15/93 105.10 20580 SUPPLIES-CITY ATTY OREGON CRIMINAL DEFENSE 014143 10/15/93 35.00 20581 REGISTRATION-LIBRARY OREGON LIBRARY ASSN 014327 10/15/93 25.00 20582 SUPPLI ES - STREET THE PLANK COMPANY 015338 10/15/93 230.00 20583 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/15/93 10,324.66 20584 SUPPLIES-TRANSIT/OAR R & R UNIFORMS 017003 10/15/93 98.94 20585 SERVICES-COURT TERRY RAMIREZ 017050 10/15/93 47.00 20586 SUPPlIES-WTP JACK RAWLINGS 017054 10/15/93 181.60 20587 SERVICES-WATER RAWLINSON'S LAUNDRY 017055 10/15/93 7.20 20588 SERVICES-PARKS RANDAL SAUNDERS 018189 10/15/93 4,654.75 20589 SUPPLIES-WTP SAVE STORES 018204 10/15/93 27.99 20590 SERVICES-VARIOUS LES SCHWAB TIRE CENTER 018300 10/15/93 555.97 20591 SUPPLIES-CITY ATTY SHEPARDS MCGRAW HILL 018430 10/15/93 116.60 20592 SUPPLIES-POLICE SILVERFLEET SYSTEMS 018465 10/15/93 66.22 20593 SUPPLIES-CITY ATTY STATE COURT ADMINISTRATOR 018745 10/15/93 35.00 20594 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020091 10/15/93 434.44 20595 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 10/15/93 2,200.94 20596 SERVICES-STREET U.S. WEST COMMUNICATIONS 020096 10/15/93 347.76 20597 SERVICES-WTP WATER LAB 022065 10/15/93 1,980.00 20598 OCCUPANCY TAX-NON DEPT WBN CHAMBER OF COMMERCE 022510 10/15/93 1,405.00 20599 SUPPLlES-WTP WBN FERTILIZER & GRAIN 022590 10/15/93 440.30 20600 SERVICES-PUBLIC WORKS WOODBURN INDEPENDENT 022630 10/15/93 39.38 20601 SUPPLlES-WTP WOODBURN LUMBER CO 022660 10/15/93 170.98 20602 SUPPLI ES-911 YES GRAPHICS 024025 10/15/93 20.00 20603 REIMBURSEMENT-COURT JANICE D. ZYRYANOFF 025060 10/15/93 33.27 20604 REGISTRATION-CTY ADM/COUN LEAGUE OF OREGON CITIES 011110 10/15/93 184.00 131,219.50 ,.... 'I" 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 4 Check Nl.mber Budgetary Account Nl.mber Vendor Name Vendor Nl.II1be r Check - Date Written Amo~t of Check ...........---..........- ------------------------- ----...-------------...----------- ------------- ----...--------------- ---------------- 20605 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 10/18/93 179.47 20606 SUPPLIES-CITY ATTY OREGON LAW INSTITUTE 014325 10/19/93 70.00 20607 SERVICES-WATER US POST OFFICE 020090 10/22/93 169.82 20608 V 0 I D V 0 I D V 0 I D 20609 V 0 I D V 0 I D V 0 I D 20610 V 0 I D V 0 I D V 0 I D 20611 SERVICES-TRANSIT SHILO INN NONE 10/22/93 104.86 20612 SERVICES-PARKS SALEM FOOTBALL OFFICIALS NONE 10/22/93 559.00 20613 SERVICES-PUBLIC WORKS ADAMS CONSULTING 000064 10/22/93 3,718.00 20614 SUPPLIES-LIBRARY AMER. INSTITUTE OF SM BUSINESS 000265 10/22/93 124.90 20615 SERVICES-LIBRARY A-QUALITY TYPEWRITER 000420 10/22/93 48.50 20616 SERVICES-POLICE ART FOR YOU 000539 10/22/93 100.00 20617 SUPPLIES-LIBRARY ASTORIAN PRINTING 000556 10/22/93 30.00 20618 SUPPLIES-POLICE AUTOMATED OFFICE SYS 000563 10/22/93 1n.75 20619 SERVICES-VARIOUS AT&T INFORMATION ~YSTEMS 000620 10/22/93 200.05 20620 SERVICES-911 AT&T LANGUAGE LINE SERVICES 000659 10/22/93 154.20 20621 SUPPLIES-VARIOUS BOISE CASCADE 001340 10/22/93 301.65 20622 SUPPLIES-LIBRARY CO-ROM OFFER 002297 10/22/93 230.15 20623 SUPPLIES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 10/22/93 24.05 20624 SUPPLIES-LIBRARY CHILDRENS PRESS PUBLISHER 002450 10/22/93 87.89 20625 SERVICES-ENGINEERING CH2M-HILL 002477 10/22/93 932.62 20626 SERVICES-WTP CH2M-HILL 002478 10/22/93 990.00 20627 SERVICES-\NTP CINTAS 002484 10/22/93 136.74 20628 SUPPLIES-LIBRARY CONTACTS INFLUENTIAL 002773 10/22/93 435.00 20629 SERVICES-C STORES COPY OFFICE PROOUCTS INC 002875 10/22/93 178.75 20630 SUPPLIES-WATER CROWN CONTROLS SOUTH INC 002918 10/22/93 1,582.29 20631 SUPPLIES-POLICE DARE AMERICA 003037 10/22/93 3,377.32 20632 REIMBURSEMENT-FINANCE V JEAN DEEN 003107 10/22/93 11.09 20633 SUPPLIES-CITY HALL EOFF ELECTRIC CO 004230 10/22/93 25.43 20634 LOANS-PUBLIC WORKS FIRST INTERSTATE BANK 005130 10/22/93 66,487.61 20635 SERVICES-PARKS BRIAN FLANNIGAN 005170 10/22/93 377.50 20636 SUPPLIES-LIBRARY FOREST HOUSE 005248 10/22/93 14.22 20637 SUPPLIES-LIBRARY GALE RESEARCH COMPANY 006015 10/22/93 474.90 20638 SUPPLIES-LIBRARY GENEALOGICAL PUBLISHING CO 006070 10/22/93 25.45 20639 SERVICES-VARIOUS G.T.E. MOBILNET 006373 10/22/93 825.77 20640 SUPPLIES-CODE ENFORCEMENT HARRIS UNIFORMS 007090 10/22/93 234.90 20641 SERVICES-PUBLIC WORKS HATCH WESTERN CO INC 007101 10/22/93 3,600.00 20642 SUPPLIES-LIBRARY HERZINGER & CO 007180 10/22/93 130.27 20643 SUPPLIES-LIBRARY HIGH NOON BOOKS 007190 10/22/93 137.00 20644 SUPPLIES-LIBRARY HOME PLANNERS INC 00n95 10/22/93 56.44 20645 SERVICES-STREET JOB SHOPPERS INC 009119 10/22/93 831.60 20646 SERVICES-POLICE KILROYS SELF STORAGE 010088 10/22/93 140.00 20647 SUPPLIES-LIBRARY KIMBO EDUCATIONAL 010089 10/22/93 132.66 20648 SUPPLIES-LIBRARY LEISURE ARTS 011203 10/22/93 17.90 20649 SUPPLIES-LIBRARY LIFE 011224 10/22/93 29.97 20650 SUPPLIES-LIBRARY LISTEN 011264 10/22/93 11.95 218,692.17 'I'F' , 1'" 11A 11/04/93 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 5 Check Nl.Il1ber Budgetary Account Nl.Il1ber Vendor Name Vendor Nl.Il1ber Check - Date Written Amol.l'lt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 20651 SUPPLIES-LIBRARY MARSHALL CAVENDISH CORP 012235 10/22/93 96.39 20652 SUPPLIES-VARIOUS METROFUELING INC 012448 10/22/93 603.67 20653 MEMBERSHIP-PUBLIC WORKS NAT'L SOCIETY OF PROF ENG 013100 10/22/93 167.00 20654 SUPPLIES-LIBRARY NIGHTINGALE CONANT 013195 10/22/93 44.71 20655 SUPPLIES-LIBRARY NTC PUBLISHING GROUP 013410 10/22/93 77 .00 20656 SUPPLI ES- LI BRARY OCCUPATIONAL CENTER 014017 10/22/93 26.00 20657 SUPPLIES-LIBRARY OFFICE OF COMMUNITY COLLEGE 014028 10/22/93 11.00 20658 SUPPLIES-LIBRARY OFF I CE DEPOT 014029 10/22/93 179.91 20659 SERVICES-PUBLIC WORKS ONE CALL CONCEPTS INC 014054 10/22/93 61.50 20660 SUPPLIES-COURT OR CRIMINAL DEFENSE LA~ERS 014143 10/22/93 35.00 20661 SUPPLIES-LIBRARY ORE ECONOMIC DEVELOPMENT DEPT 014170 10/22/93 100.00 20662 SUPPLIES-LIBRARY OREGON STATE UNIVERSITY PRESS 014550 10/22/93 120.83 20663 SUPPLIES-POLICE PACIFIC PRINTERS 015058 10/22/93 67.50 20664 SUPPLIES-WATER PARAMOUNT SUPPLY CO 015130 10/22/93 122.72 20665 SUPPLIES-LIBRARY PLATT ELECTRIC CO 015340 10/22/93 46.13 20666 SERVICES-911 PTI COMMUNICATIONS 015580 10/22/93 120.00 20667 MEMBERSHIP-911/POLICE RAIN/MARION COUNTY FISCAL 017042 10/22/93 9,078.75 20668 SERVICES-COURT TERRY RAMIREZ 017050 10/22/93 47.00 20669 SUPPLIES-LIBRARY REED REFERENCE PUBLISHING 017145 10/22/93 432.01 20670 SUPPLIES-LIBRARY REGENT BOOK COMPANY 017148 10/22/93 11.18 20671 SUPPLIES-LIBRARY SENTIMENTAL PRODUCTIONS 018393 10/22/93 89.85 20672 SUPPLIES-POLICE SEWING & VACUUM EXCHANGE 018405 10/22/93 22.00 20673 SUPPLIES-OAR/TRANSIT SILVERFLEET SYSTEMS 018465 10/22/93 485.49 20674 SUPPLIES-LIBRARY SOUHEASTERN BOOK CO 018627 10/22/93 227.00 20675 SUPPLIES-ENGINEERING SURVEYORS MODULE INC 018854 10/22/93 160.00 20676 SUPPLIES-LIBRARY TEACH ME TAPES INC 019036 10/22/93 53.80 20677 SERV ICES - POll CE TELECOMM SYSTEMS 019043 10/22/93 97.50 20678 SUPPLIES-LIBRARY T.F.H. PUBLICATIONS INC 019095 10/22/93 58.13 20679 SUPPLIES-POLICE THE FAMILY SPORTS SHOP 019129 10/22/93 35.00 20680 SUPPLIES-LIBRARY THORNDIKE PRESS 019150 10/22/93 93.57 20681 SUPPLIES-LIBRARY TIME-LIFE BOOKS 019160 10/22/93 37.79 20682 SUPPLIES-LIBRARY USIlEST DIRECT 020092 10/22/93 8.65 20683 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 10/22/93 20.00 20684 SUPPLIES-WATER UTILITY VAULT COMPANY 020165 10/22/93 396.00 20685 SERVICES-PARKS ARMANDO VELASCO 021127 10/22/93 190.00 20686 SUPPLI ES- LI BRARY VIDEO BREAD 021171 10/22/93 87.90 20687 SUPPLIES-LIBRARY VICTOR KAMKIN BOOKSTORE 021175 10/22/93 51.50 20688 SUPPLIES-POLICE VIKING OFFICE PRODUCTS 021180 10/22/93 47.99 20689 SUPPLIES-WATER WATER SYSTEM SUPPLY INC 022085 10/22/93 194.20 20690 SUPPLI ES - WATER WESTERN POWER & EQUIPMENT 022228 10/22/93 96.91 20691 REIMBURSEMENT-PARKS TERRY WILLIAMS 022396 10/22/93 67.45 20692 SUPPLI ES - LI BRARY H.W. WILSON CO 022418 10/22/93 250.00 20693 REIMBURSEMENT-911 MARIANNE WOLF 022459 10/22/93 68.75 20694 SERVICES-POLICE WOODBURN CARCRAFT 022508 10/22/93 62.25 20695 SERVICES-VARIOUS WOODBURN INDEPENDENT 022630 10/22/93 158.80 20696 SUPPLIES-POLICE WOODBURN OFFICE SUPPLY 022670 10/22/93 47.00 233,248.00 ,.,.~ I"" 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 6 Check Nurber Budgetary Account Nurber Vendor Name Vendor Nurber Check - Date ~ritten Amol.llt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 20697 SUPPLIES-POLICE YES GRAPHICS 024025 10/22/93 35.00 20698 POSTAGE MTR-VARIOUS POSTAGE BY PHONE 015466 10/26/93 600.00 20699 1987 IMPRVT BONDS FIRST INTERSTATE BANK 005130 10/28/93 90,840.00 20700 SERVICES-~ATER US POST OFFICE 020090 10/28/93 160.51 20701 PETTY CASH-VARIOUS CITY OF ~BURN 015255 10/28/93 205.46 20702 V 0 I D V 0 I D V 0 I D 20703 V 0 I D V 0 I D V 0 I D 20704 V 0 I D V 0 I D V 0 I D 20705 REFUND-~ATER/SEWER ROBERT M BEHRENS NONE 10/29/93 26.91 20706 REFUND-~ATER/SEWER D.ROLES X DUANGE ROLES NONE 10/29/93 31.30 20707 REFUND-WATER/SEWER HAROLD & ELEANORA SMITH NONE 10/29/93 21.65 20708 REFUND-PARKS VIRGINIA JOHNSTON NONE 10/29/93 24.00 20709 REFUND-PARKS ROSE BERGER NONE 10/29/93 20.00 20710 REFUND-PARKS MAYME KEENE NONE 10/29/93 7.50 20711 REFUND-WATER/SEWER ROBERT C. PRINSLOW NONE 10/29/93 2.21 20712 REFUND-WATER/SEWER HEIDE'S CAFE NONE 10/29/93 26.90 20713 REFUND-WATER/SEWER G.R. MILLER NONE 10/29/93 27.18 20714 SUPPLIES-PARKS AWARDS AND ATHLETICS 000580 10/29/93 143.55 20715 SUPPLIES-ENGINEERING ASTM 000613 10/29/93 88.81 20716 SUPPLIES-STREET BEN-KO-MATIC INC 001200 10/29/93 664.50 20717 SUPPLIES-PARKS/WWTP BI-MART CORPORATION 001275 10/29/93 51.89 20718 SERVICES-911 CHEM-DRY 002436 10/29/93 158.15 20719 SERVICES-PUBLIC WORKS CHZM-HILL 0024n 10/29/93 3,773.33 20720 SERVICES-PUBLIC WORKS CHZM-HILL 002478 10/29/93 4,348.53 20721 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 10/29/93 303.60 20722 SUPPLIES-STREET/WATER CONVENIENCECARD 002815 10/29/93 57.54 20723 SUPPlIES-WWTP CURTIN MATHESON SCIENTIFIC INC 002955 10/29/93 579.48 20724 SERVICES-PUBLIC WORKS/LIB DAILY JOURNAL OF COMMERCE 003020 10/29/93 180.25 20725 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 10/29/93 730.40 20726 SERVICES-WWTP DEAN'S CONCRETE CUTTING 003104 10/29/93 88.00 20727 SERVICES-ENGINEERING DE HAAS & ASSOCIATES INC 003108 10/29/93 9,747.50 20728 SUPPLIES-VARIOUS EOFF ELECTRIC CO 004230 10/29/93 23.63 20729 SUPPLIES-WWTP FARM PLAN 005062 10/29/93 56.70 20730 SUPPlI ES-WWTP GEM TOP SALES & SERVICE 006067 10/29/93 814.00 20731 SUPPlI ES-PARKS GRAND SLAM 006273 10/29/93 26.00 20732 SUPPLIES-C. GARAGE GRAY AUTOMOTIVE PRODUCTS 006289 10/29/93 745.00 20733 SERVICES-911/PARKS G.T.E. MOBILNET 006373 10/29/93 69.86 20734 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 10/29/93 347.07 20735 SUPPlIES-WWTP H20NLY 007010 10/29/93 33.00 20736 SERVICES-WWTP/CITY HALL C.J. HANSEN CO INC 007055 10/29/93 545.50 20737 SERVICES-PARKS/~TR HERSHBERGER MOTORS 007150 10/29/93 369.00 20738 SUPPLIES-STREET/WATER HILLYERS MID CITY FORD 007228 10/29/93 52.71 20739 SERVICES-PUBLIC WORKS J.C. COMPTON CONTRACTORS INC 009020 10/29/93 6,572.14 20740 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 10/29/93 552.00 20741 SERVICES-WWTP JOHN CAROLLO ENGINEERS 009124 10/29/93 1,397.00 20742 SUPPlI ES-RSVP KNIGHT GRAPHICS 010107 10/29/93 19.75 357,815.51 ""Ill'" ''''. 11A 11/04/93 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 7 Check NlIllber Budgetary Account NlIllber Vendor Name Vendor NlIllber Check - Date Written Amount of Check ...-..'"'-...------ ----------------...-------- ------------------------------ ------------- -------------------- ---------------- 20743 SUPPLIES-VARIOUS L & L BUILDING SUPPLIES 011010 10/29/93 68.96 20744 SERVICES-WTP MAPLE RIDGE JANITORIAL 012073 10/29/93 420.00 20745 SUPPLlES-WTP RICK MCCORMICK'S BARKDUST 012350 10/29/93 425.00 20746 SERVICES-ENGINEERING GORDON t. MERSETH P.E. 012434 10/29/93 324.50 20747 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 10/29/93 557.28 20748 SUPPLIES-PARKS NATIONAL CHEMSEARCH 013030 10/29/93 1,114.71 20749 SUPPLIES-CITY HALL WALTER E NELSON CO 013153 10/29/93 693.70 20750 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 10/29/93 230.07 20751 SUPPLIES-911 ORE PEACE OFFICERS ASSOC 014424 10/29/93 9.00 20752 SERVI CES-POLl CE OREGONIAN PUBLISHING CO 014653 10/29/93 91.95 20753 SERVICES-ENGINEERING OTAK INC 014680 10/29/93 2,387.90 20754 SERVICES-RSVP PACIFIC PRINTERS 015058 10/29/93 174.00 20755 SUPPLIES-WATER PACIFIC WATER WORKS SUPPLY 015065 10/29/93 1,262.60 20756 SUPPLIES-TRANSIT/OAR R & R UNIFORMS 017003 10/29/93 245.00 20757 SERVICES-COURT TERRY RAMIREZ 017050 10/29/93 39.50 20758 SERVICES-VARIOUS RAWLINSON'S LAUNDRY 017055 10/29/93 49.40 20759 SUPPLIES-PARKS SAFEWAY STORES 018025 10/29/93 60.66 20760 SERVICES-STREET LES SCHWAB TIRE CENTER 018300 10/29/93 43.75 20761 SUPPLI ES-911 S.T.S.S. 018n1 10/29/93 20.00 20762 SUPPLIES-CITY ATTY STATE COURT ADMINISTRATOR 018745 10/29/93 35.00 20763 SUPPLIES-C GARAGE TRANSPORTATION SUPPLIES INC 019217 10/29/93 173.00 20764 SUPPL I ES-WTP UNOCAL:ERNIE GRAHAM OIL 020010 10/29/93 84.99 20765 SUPPLIES-PARKS/RSVP U.S. POST OFFICE 020090 10/29/93 174.00 20766 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 10/29/93 69.80 20767 SUPPLIES-WTP VIESKO REDI MIX 021140 10/29/93 132.91 20768 SUPPLIES-FINANCE VISIBLE COMPUTER SUPPLY 021200 10/29/93 118.58 20769 SERVICES-WATER WATER,FOOO & RESEARCH LAB 022062 10/29/93 982.50 20770 SERVICES-WTP WILLAMETTE ENGINEERING INC 022329 10/29/93 943.30 20771 REIMBURSEMENT-911 MARIANNE WOLF 022459 10/29/93 155.37 20m SERVICES-CODE ENFORCE WOODBURN CAR CRAFT 022508 10/29/93 22.00 20m SERVICES-VARIOUS WOODBURN INDEPENDENT 022630 10/29/93 153.34 20774 SUPPLIES-PARKS WOODBURN LUMBER CO 022660 10/29/93 8.30 20775 SUPPLI ES-PARKS WOODBURN OFFICE SUPPLY 022670 10/29/93 25.69 20776 SUPPLIES-STREET WOODBURN RADIATOR & GLASS 022700 10/29/93 20.00 20777 SUPPLlES-WTP WOODBURN RENT-ALL 022708 10/29/93 70.00 20778 SUPPLIES-ENGINEERING YES GRAPHICS 024025 10/29/93 50.00 20779 REIMBURSEMENT-RSVP ROBERT CANADY 035120 10/29/93 41.50 20780 REIMBURSEMENT-RSVP THOMAS EVANS 035220 10/29/93 18.96 20781 REIMBURSEMENT-RSVP MARGARET KANE 035390 10/29/93 10.56 20782 REIMBURSEMENT-RSVP LEO LA ROQUE 035465 10/29/93 147.84 20783 REIMBURSEMENT-RSVP CHARLES MOHLER 035555 10/29/93 30.n 20784 REIMBURSEMENT-RSVP VADA OWENS 035583 10/29/93 39.12 20785 REIMBURSEMENT-RSVP ALMEDA QUIRING 035608 10/29/93 47.07 20786 REIMBURSEMENT-RSVP LARRY SCOTT 035645 10/29/93 5.76 20787 REIMBURSEMENT-RSVP JUNE SIMPSON 035648 10/29/93 43.20 20788 REIMBURSEMENT-RSVP ROBERT STI LLMAN 035667 10/29/93 25.20 369,662.20 11A 11/04/93 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1993 Page 8 Check NlIlber Budgetary Account NlIlber Vendor Name Vendor NlIlber Check - Date Written Amount of Check ----...------.. ...........-..----------------- ------------------------------ ----.......--........- -------------------- -----...---------- 20789 REIMBURSEMENT-RSVP JAY IIOOOS 035763 10/29/93 84.00 20790 REIMBURSEMENT-RSVP GERALD l1OOO 035790 10/29/93 19.44 20791 REIMBURSEMENT-RSVP EILEEN ZACHER 035820 10/29/93 11.28 20792 REIMBURSEMENT-OAR HATTIE CLARK 045100 10/29/93 108.24 20793 REIMBURSEMENT-OAR GRACE OAVIOSON 045210 10/29/93 45.96 20794 REIMBURSEMENT-OAR CORNELIUS OONNELLY 045230 10/29/93 202.32 20795 REIMBURSEMENT-OAR WINNIFREO FACHINI 045245 10/29/93 66.96 20796 REIMBURSEMENT-OAR MARILYN PARADIS 045512 10/29/93 33.48 20797 REIMBURSEMENT-OAR BETTY PARK 045515 10/29/93 20.69 20798 REIMBURSEMENT-OAR GERTRUDE REES 045545 10/29/93 35.52 20799 REIMBURSEMENT-OAR OEAN TATOM 045653 10/29/93 32.16 20800 REIMBURSEMENT-OAR LOWEll WIKOFF 045705 10/29/93 70.32 370,392.57 ".... ',"" 14A MEMO TO: Mayor and City Council through City Administrator FROM: Planning Commission SUBJECT: Site Plan Review #93-13 Woodburn Fertilizer DATE: November 3, 1993 At their hearing of October 28, 1993 the Woodburn Planning Commission approved, with conditions, Woodburn Fertilizer's request to build a 24,000 square foot warehouse for the storage of palletized grass seed. The facility will be located on Commerce Way just north of their existing operations that front in the north side of Hardcastle. See attached site plan for building layout. .,..... ''f'I l/ :..---> - ~ u) "S-- ~~ 2 o~ :t- < L0.(( ...J ..-J ~ c! u, o~ ! i V , . I I · i I . , ...-+- 50' ! . I · I ~ . < . ~ . ~ . ll. ~ m ..e...._...._....___.......................... ....... ........... LOADING ooa:: ,!. '4 \. TraJeKS TO BACK TO ().' ~ \ FOR LOADING IJ. \ \\ ~ ~ \ ~ \ H // \ ~ // \~/ . III . ! . I .1 . i . , i . , I . -< . i 0 ~ . I ~ .1 \ ~ ., e! \ 0 .i \,; I · i .~ . . ~, , . ; ! ~\ . . ll.\ \ . ~ \ '. ~ , . . . ___~J.. o ~ .~ \. w m ~ // i-bf4 I ~ I l- i ~ I ~ I 1 1.........................1 >- ..0:: ;J: W W \J \J 01 100' ~ ~ ~ j ~ ~ l- ll.. ~ lil ~ ~ 0 v Iii v N 8 N ll.. /" // ~ ~ ll. ~ I- o ~ ~ // u 0 2:.. L ill a 1,-) U.J ~ ~ 14A o W ~ < I- in ~ \1-, i ',;J I I H ! l t-- I 1 1JI I I H . j ~ j L...u........n.~ ~ 01 < o ~ .~ -< ...J. ') 4: /-- 8 '~ .,... , ". 148 MEMO TO Mayor and City Council through City Administrator FROM: Woodburn Planning Commission SUBJECT: Wesley Subdivision #93-03 located on the north side of Landau Drive. DATE: November 3, 1993 At their October 28, 1993 hearing the Commission approved a four lot subdivision located on the north side of Landau Drive. The conditions of approval were as follows: 1 . Provide the city with an acceptable bond or contract for improvements as required in the Woodburn Subdivision Standards, Chapter iii Section 6 (4) prior to issuance of a building permit. 2. The recorded property line adjustment must be in substantial conformity with the tentative plan for the property line adjustment. 3. Prior to any construction, a reproducible mylar of the final plat shall be filed with the Public Works Department after all required signatures have been obtained and the plat has been recorded with Marion County. 4. On-site construction shall not commence until the improvement plans have been reviewed and approved by the Public Works Department and all right-of- way permits, system development charges in effect at the time of building permit issuance have been paid. 5. Upon acceptable completion of all improvements to be maintained by the City, the developer shall provide the City a maintenance bond good for one year, in the amount of 10% of the improvement cost. 6. Prior to building permit issuance the applicant shall submit one set of reproducible as-builts. 7. Prior to building permit issuance Comply with comments as submitted by: Woodburn Public Works Woodburn Planning Commission Woodburn Building Department Woodburn Fire District .,.,." , ,." NOTICE OF PUBLIC HEARING 148 , - -- =-~ ~~ 100 -.r __TZ 'II N S ~ - 1- ~ ;-:6" 1 i I I I 1 --- ..... -a('jj------ 11 ~ - - C5) OTOMUN AVENUE . .. _ . I -7 - ,.1 - ~ - \- .. =. ='011 p - - "-- - r1 ., =- _-~ .... NATURE OF APPLICATION/PROPOSED USE: To create a 4-lot subdivision "Wesley Subdivision" and approval of a Property Line Adjustment. APPLICANT: Dave Trapp and Associates PROPERTY OWNER: Wes Toran ''I'l'" ,,,,. ~ ;1111 ll/jCf.) o..oZ:l .~~ il !ii .> --~ ~ o " $ o + ~ ~ .3 ,: ~ ~ ;. ~~ ~ ~ <r-b ~ :1 'OJ- " r-..: ~ ~ Nl"~' "3 ~ ~ ~ ~ ~ T ~ If' ,'" <a \J I ~~tr-~ IS) ,d: 4 ~ . \J\ i51 --l--- ! '0 - -3 rl --l "l- d ~ ~ I V)_L ~ i I'- . _;I~ ~\i ~ .j ::) ti " . .:.. ~ \r) ~ 1 .& 1 >- <;;t" -:-.; - * r-- Lf ,1 fZ ~ 0..... ~: ~ i1)' (\.(:' V\ ~ ~ t ~'- \ 0::-- ' J 'l) (2. ~ f ci: I '" d) l ~i ~1"\)1+- ~ .- I ~ ~ C() ~ '- .f':1'" ,~I ? .. V 1J'lj') ~i ~! ) ~\ .... .... ..1 ) !I ~ \ il ~ ) ') 0 ~ ~ '-~ \....L) ~ ~ 3 , ,J - ~ .:::s Cj -J ~Z:- ,} ~ ~ ..S S ;\ I I ! . -- --r- ._.d__' _'HH i i ! <:J > <( h" '/,0 I t ~e :-flS: \j\ ~ ~ :j -S ..~ ~ '...:::i ~ '-0 - V'l '-'6<- ,,\1) ? ~"\ oq-~ /:;),J "'-.s ""0 ~ <::i d ~ 80 '0/ I , 'EQ'OIl ~~/.) ~ V\\>~~~ ~ ;~i\n'"t~ L 0 '0/ / o \..D I~ .'.....,-., .p ~ o~ y, ~~ ;J '.J .'.:) -_.\ \.~') ~~ ~ ,II \ (\\ - 0- --:s ~~ .~' . ~"-" v 1 :t - () ~ 1\ ~ ~ . /..... (~ <? -~ " -9- "".. , ". 148 i ::'; i :1' .' , ;J i t 1 'i i 1 1 II 1 J .:~ I ;~ j I ~;.'. "f 15A MEMO FROM: Community Development Director Bob Arzoian, Building Inspector j(A TO: SUBJECT: Building Activity for OCTOBER 1993 DATE: November 1, 1993 OCTOBER 1991 OCTOBER 1992 OCTOBER 1993 HQ.... Dollar Amt N2:. DollarAmt N2:. Dollar Amt New Residence Value 1 $ 68,500 2 $203,000 2 $275,000 Multi Family 0 0 0 0 0 0 Residential Adds & AIls 28 112,000 13 85,900 8 142,950 Industrial 0 0 1 56,200 2 144,675 Commercial Value 2 23,200 3 329,000 0 0 Signs, Fences, Driveways 2 3,300 2 1,950 5 4,150 Mobile Homes 35 1,225,000 3 92,000 0 0 TOTAL: 81 $1,517,800 24 $768,050 17 $566,775 July I-June 30 Fiscal Year-to-Date $ 4.568.456 $2.996.808 $7.576.631 Robert Arzoian Building Official RS:bw BLDACT10.91 '1"'" , "" 158 MEMO TO: City Council through the City Administrator for Information FROM: Public Works Program Manager~ $-- SUBJECT: Leaf Pick Up and Disposal Program DATE: November 4, 1993 The City Council has directed in past years that the Public Works increase its sweeping effort during the fall. This effort has been directed at the downtown area and main streets leading to schools. The areas where sweeping intervals are increased to weekly are shown on the attached drawing. The remainder of the city is swept once per month according to the usual schedule. This fall Public Works will continue this practice. Increased sweeping will run from November 8, 1993 to December 17, 1993. There are some other options available to citizens who want to dispose of their leaves at no cost. These options will also be available from November 8, 1993 to December 17, 1993. Leaves can be disposed of on the drying beds of the sewage treatment plant. They can be dropped off between 8:00 am and 2:00 pm Monday through Saturday. Saturday there will be a bin at the gate into which the leaves can be placed. The plant is located one mile east of 99E on Hwy. 211 (Molalla Rd). The plant is on the north side of the road and there is a refuge lane for the left hand turn. Signs will direct individuals where to deposit the leaves. Leaves deposited must be removed from plastic bags or other containers. Public Works asks residents not to rake leaves or debris onto the street but the sweeper will pick up leaves that are found in the gutter. The sweeper will pick up leaves but small branches and twigs tend to plug it up. Some other options for disposal include: 1 . Composting on private property. 2. Pickup at residence. United Disposal employees will pick up bagged leaves as a part of regular service with regular charges. 3. Composting at Marion County site. Marion County is composting yard waste, which can be dropped at the North Marion Station location at 17827 Whitney Lane NE, near the ash disposal site. Information on cost and conditions can be obtained by calling 981-4117. ...... , ,,' 158 .. '- I~I "(.....fItGt- MAIN ~ FIRE STATION ~ =9 -= · , r--t r LEGEND ~tWt~I' Scheduled Weekly Sweeping '1111 Extension of Weekly Sweeping Dunng Leaf Clean-up ...... , ,.. DEPARTMENT OF THE AIR FORCE HEADQUARTERS. AEROSPACE MAINTENANCE AND REGENERATION CENTER IAFMCI DAVIS-MONTHAN AIR FORCE BASE. ARIZONA 15C PJIlARC/IIJ- 3 6805 E. Irv1ngton Rd. oavis-Mbnthan AF.B AZ 85707-4341 18 october 1993 Mr. Chris Chi Ids City Administrator 270 MOntgomery street Wbodburn, Oregon 97071 Dear Mr. Childs 'l11is wi 11 serve to ackncMledge receipt of the 7 september 1993 amendment to Item III, paragraph E of the contract between the state of oregon, Department of Human Resources, Children's services Division, and the City of WOodburn for the maintenance of T-33A serial m.nnber 51-6653. A copy of the agreement as amended is now a part of the donation file for this aircraft. We \<<>\11 d like to thank you and the ci ty of WOodburn very much for your interest, care and concern for the donated aircraft, it's proper maintenance, and it's use in the education of the young people of your camnmi ty. We, too, are proud to be a part of something constructive for the future of our country. If just one of those young people are impressed enough with that old airplane to make a career of serving their country, then that old airplane wi 11 have served a very useful purpose and served it well. It has been a real pleasure to w:>rk wi th you on this matter, Mr. Childs, and wish you and the City of WOodburn the best for the coming years. Sincerely o!:tt M<Y'7~ JOE R. M:KINNBY .. V Chief, Aircraft Disposition Office Logistics Directorate ....... ''''. 150 MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator tAt c. SUBJ.: Human Rights Commission Ordinance OA TE: November 4, 1993 On October 25, 1993, under the agenda heading of New Business, Council directed city staff to develop and concurrently present draft ordinances to a) repeal Ordinance 1865 (Citizens Review Commission) and b) create a Human Rights Commission. While a draft repealing an ordinance is easily accomplished, a draft Human Rights Commission ordinance will require considerable work and time to assemble a quality product. Staff has requested and received sample human rights commission ordinances from a number of cities, including Portland, Salem, Corvallis, Eugene and Springfield. The City Attorney is presently reviewing these ordinances preparatory to developing a composite draft suitable to the City of Woodburn. Such a draft will reflect composition, jurisdiction, etc., reasonably reflective of parameters verbalized by Council members at the Oct. 25th meeting. Also prior to presenting a draft human rights commission ordinance for Council consideration, I am inclined toward assembling an informal committee drawn from the community to review any preliminary draft. Such a group, in the vein of the committee that assisted the Police Department last year in putting together the Deferred Patrol Response (DPR) program, would be representative of the components of the community that could be impacted by a human rights commission. We will keep Council advised as to progress on this issue. ...... ',," City of Woodburn Police Department 15E MEMORANDUM Ken Wright Chief of Pol Woodburn, Oregon 97071 (503) 982-2345 270 Montgomery Stre Date: November 4, 1993 To: Mayor and Council Thru: C. Childs, City Administrator Subj: Gang Enforcement Team In keeping with the Police Departments on-going youth gang agenda, we have been offered and have accepted additional assistance from the Oregon State Police. This assistance will be in the form of an Oregon State Police Trooper being assigned to Woodburn Police Department for two plus weeks. The agreement the city and police department entered into with the Oregon State Police allowed for the Woodburn Police Department to coordinate all information concerning youth gang activities of North Marion County Police Agencies. Trooper Malcom Lewis, Oregon State Police, will be assigned to the Woodburn Police Department beginning Monday November 8 through the 19th. Trooper Lewis will have an intense training session with the Gang Enforcement Team and then set to assist SSgt R. Bravo, ARNG in contacting and coordinating the informational gathering of all gangster activity in the North Marion County area. Trooper Lewis' goals will be to: Increase documentation of identified gang members in N. Marion County Develop interagency task force approach to youth gangs in N. Marion County Report total N. Marion County Gang Activity The problem of youth gangs goes beyond law enforcement and into the social fabric of all communities, but it is necessary for law enforcement to maintain a coordinated front. With the assistance of the Oregon State Police, Woodburn has acquired a better handle and, I believe, the most united community in Oregon against the youth gang crisis. cc. OSP B:\GANGS\OSPASST.MEM ....." , "" Rene' Bravo Staff Sergeant ARNG Date: November 5, 1993 To: Lieutenant Don Eubank Thru: Detective Jason G.Tlusty lVJ' 15E OODBURN POLICE DEPARTMbl'1.I' STATE POLICE GANG UNIT MONTHLY REPORT - OCTOBER 1993 For the month of Octotber 1993, there were a total of 70 calls, involving gang members, and/or affiliates, in Woodburn. One of the calls was a Criminal Mischief where 3 arrests were made when the suspects were caught in the act of writing gang graffiti. This month there was also a call involving a gang affiliate, shooting a person who tried to stand up to him and ended up being shot. The victim was treated for a gunshot wound, and released. An investigation is still under way and and an arrest is imminent. ASSAULT BURGLARY CAID MJ C. MISCHIEF 17 18 CURFEW 1 1 DIS.CONDUCT DISTURBANCE 2 DRIVE BY SHOOTING 2 2 DUll ELUDE FIGHT 2 GANG CONTACT 5 3 HARASSMENT 1 MENACING MENTAL MIP MURDER RECK ENDANGER RUNAWAY RAPE ROBBERY SEX ABUSE SUSP. ACTIVITY THEFT TRESPASS 1 W ARRANT ARREST 2 WEAPON POS 21 ARRESTS AND ONE CITATION MADE THIS MONTH ON GANG AFFILIATES 270 Montgomery Street Woodburn, OR. 97071 (503) 982-2345 Ext.349 .....' 'f"