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Minutes - 10/04/1993 Workshop - - r I COUNCIL WORKSHOP MEETING MINUTES October 4, 1993 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 4, 1993. 0003 CONVENED. The Council met in a workshop session at 7:00 p.m. with Mayor Kelley presiding. The workshop was a joint session with representatives of the Park Board, Swimming Pool Committee, and Woodburn Together in attendance. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Absent Present Absent Absent Present Present Staff Present: City Administrator Childs, Park Director Holly, Finance Director Gritta, City Recorder Tennant Park Board Members: David Ott, Larry Watson, Jack Mitchoff, Barbara Rappleyea Swimming Pool Committee: Flurry Stone, Don Eubank, Kirk Schmidtman Woodburn Together: Joan Garren The purpose of the workshop was to discuss funding options available for the construction of the proposed indoor pool facility. 0132 Don Carey, Pool Consultant, advised the group that certain actions need to be taken by the Council and proponents of the pool facility within a relatively short period of time if a bond levy is to be placed on the March 1994 ballot. The Council needs to pass a Resolution which would authorize the staff to apply for a 1 % interest loan from the Rural Development Administration and various grants or donations from foundations and local community organizations. A public hearing will be required to receive input from the local residents on the proposed project. Additionally, letters of support from the Chamber, School District, and other organizations who can substantiate the need for the pool must be obtained as part of the documentation submitted for the loan and foundation grants. Finally, a fund-raising committee needs to be formed to solicit local donations whether it be money, materials, or labor. Page 1 - Council Workshop Meeting Minutes, October 4, 1993 H - ....,... i COUNCIL WORKSHOP MEETING MINUTES October 4, 1993 TAPE READING He also provided the group with a Financial Planning and Bond Request packet which outlined estimated construction costs, operational costs and revenue generation, community benefits, and foundation sources. Pool Committee Chairman Flurry Stone suggested that the proposed bond levy be an amount necessary to come up with the total cost of the project. The FEMA grant will provide the City with approximately $200,000 towards the project leaving an estimated balance for the project of $1,776,000. Additional grants or donations received prior to the measure being filed with the County in January would further reduce the requested bond levy amount. Mr. Carey stated that the Rural Development Administration loan, if approved, would be for a minimum of $1,000,000, 1 % interest rate, over a 30 year period. Approval or denial of the loan applications would an estimated 60 days from the date of submission. The diversity of the community will help the City to receive a favorable review, however, very few loans have been given by this agency for recreational purposes. In applying for grants, broad-based support from the community is one of the criteria foundation trustees take into consideration when awarding grants. He also suggested other ways of obtaining donations through cash contributions and project materials/labor. 0771 Discussion was held regarding community support for the project along with the ability to pass a bond issue. It was noted that the Park Fund has limited cash available to pay towards the improvement project and authorization to sell bonds would be the revenue source to generate property taxes without jeopardizing operational funds currently received under the Measure 5 limitations. Funds through corporate grants and foundations are available, however, Mr. Carey stated that, in his opinion, the most the City would be able to receive is between $200,000 and $300,000. Discussion was also held on the potential phase-in of the covered pool complex in the event the initial bond levy did not pass. However, the majority of the meeting participants were willing to work diligently towards passage of the bond issue and to encourage other local residents to do likewise. Joan Garren, representing Woodburn Together, stated that their non-profit organization would be willing to set-up a separate account for acceptance of foundation funds since this project would qualify under their by-laws. If this approach is taken, they would enter into some form of an agreement with the City to insure that the money is used for the swimming pool. Discussion was held on the types of committees that needed to be formed to meet local election law requirements and disseminate information to the voters on the benefits of the covered pool. Mr. Carey stated that he would assist the staff in preparing the necessary resolution for Council consideration which would allow the staff to apply for the low-interest loan and solicit donations through various foundations. Page 2 - Council Workshop Meeting Minutes, October 4, 1993 1f "- 'r I , COUNCIL WORKSHOP MEETING MINUTES October 4, 1993 TAPE READING 2346 ADJOURNMENT. The workshop adjourned at 8:15 p.m.. APPROVED ~;(~ " LEN KELLEY , MAYOR ATTEST 11c;;;t~ Mary Te nant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, October 4, 1993 11 - - -... CITY OF WOODBURN 210 Montgomery Street . Woodburn, Oregon 91011 · 982-5222 - - - - - NOTICE - - - - - I, LEN KELLEY, THE DUL Y ELECTED MA YOR OF THE CITY OF WOODBURN, OREGON, DO HEREBY CALL A SPECIAL MEETING OF THE WOODBURN CITY COUNCIL TO BE HELD ON MONDA Y, OCTOBER 4, 1993 AT 7:00 P.M. AT WOODBURN CITY HALL, COUNCIL CHAMBERS, 270 MONTGOMERY STREET, WOODBURN, OREGON, SPECIFICALL Y TO CONDUCT A JOINT WORKSHOP MEETING WITH THE WOODBURN RECREA TION AND PARKS DEPARTMENT, WOODBURN SWIMMING POOL COMMITTEE AND THE WOODBURN CITY COUNCIL. * INASMUCH AS THIS IS A WORKSHOP MEETING, NO BINDING DECISIONS WILL - BE MADE BY THE COUNCIL A T THIS MEETING. DATED THIS o?rbAYOF ~ . ~ - r ~ LEN ~MAYOR AGENDA 1. Call to Order and Flag Salute. 2. Roll Call. 3. Workshop: Woodburn pool renovation. 4. Adjournment T 1 11'