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Agenda - 10/11/1993 CITY OF WOODBURN 270 MONTGOMERY STREET · WOODBURN, OREGON 1 . CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. MINUTES A. Council minutes of September 27, 1993. B. Library Board minutes of September 22, 1993. C. Planning Commission minutes of September 23, 1993. ~ ~ .ac 4. APPOINTMENTS AND ANNOUNCEMENTS PRESENTATION: CHAMBER OF COMMERCE PRESENTATION FOR CENTENNIAL PARK APPOINTMENTS ANNOUNCEMENTS: A. WOODBURN CABLE TV ACCESS COMMITTEE MEETING OCTOBER 13, 1993 AT WOODBURN CITY HALL B. SPECIAL CITY COUNCIL EXECUTIVE SESSION 1..lr~:": :: T~ ~onduct deliberations with persons designated by the governing" body to negotiate real property transactions. ORS 192.660(1 He) C. WOODBURN WASTEWATER ADVISORY COMMITTEE MEETING OCTOBER 19, 1993 AT WOODBURN CITY HALL 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign C. Wastewater Advisory Committee 6. COMMUNICATIONS 7. BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Woodburn City Council Agenda - October 11, 1993. '...'., r 9. PUBLIC HEARINGS A. Dangerous Building: 347 N. Front Street: Salud Clinic Building. B. Dangerous Building: 479 N. Front Street: Smart Shop Building. TABLED BUSINESS A. Highway 99E Sidewalk Assessment. B. Citizen Review Commission Report. .sA ae 8. .9A IDl 10. GENERAL BUSINESS A. Council Bill No. 1498 - Resolution entering into an addendum to a consulting agreement with Don Carey regarding the city swimming pool. 1QA B. Council Bill No. 1499. - Resolution authorizing city staff to investigate and apply for funds for construction of a swimming pool. .1.Q8 C. Pool Committee Update. ~ 11. APPROVAL OF CLAIMS A. Claims for the month of September 1993. 11A 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. Hardcastle Sidewalk Replacement Report. 1M B. McKinley Court Subdivision. ~ C. Building Activity Report. ~ D. Centennial Park Update. 16Q 16. MA VOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION To conduct deliberations with persons designated by the governing body to negotiate real property transactions. ORS 192.660 (1) (e) 17. ADJOURNMENT Page 2 - WOODBURN CITY COUNCIL AGENDA - OCTOBER 11, 1993 , ....,.. r TAPE READING 0001 0003 0022 0020 0031 3A COUNCIL MEETING MINUTES September 27, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 27, 1993. CONVENED. The council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Present Present Present Present staff Present: City Administrator Childs, City Attorney ShieldS, Public Works Director Tiwari, community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Library Director Sprauer, police Chief Wright, Public Works Manager Rohman, city Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council minutes of September 9 and 13, 1993; and accept the Planning Commission minutes of september 9, 1993. The motion passed unanimously. APPOINTMENTS - WOODBURN CITIZEN'S REVIEW COMMISSION. Mayor Kelley read his memo to the Council appointing the following individuals to the citizen's Review Commission: One year terms - william Larson, James Equall, and Marie Gonzalez; Two year terms - Pam Davis, Mike Bizon, and Gary Marrell; Three year terms - Don Bray, Dunya Posnikov, and Lydia Chadwick; Alternates: Alan Arntzen, Mike padburg, and Shirley R~damaker. Administrator Childs stated that additional information regarding the origination of the Commission and its current status was requested by the Council at the last meeting. However, Attorney Shields was unable to provide the information for this particular meeting and a memo was placed in the agenda packet advising the Council of a report to be distributed in the October 11th agenda packet. Councilor Jennings stated that he had originally requested information as to its applicability at this time and he would still like to obtain that information before the appointments are voted on by the Council. FIGLEy/JENNINGS.... table until the October 11, 1993 meeting. Page 1 - Council Meeting Minutes, September 27, 1993 "..... r TAPE READING 0407 0491 0552 3A COUNCIL MEETING MINUTES September 27, 1993 Councilor Mitchell stated that he did want the committee appointed if it is necessary. He also requested that questions regarding the legality of the committee and whether or not it is needed should be addressed by the city Attorney. Councilor Figley expressed her opinion that there are two separate questions that need to be addressed. If the committee is not formed, there is a continual need for individuals to serve on other city committees and she would encourage them to volunteer their time to assist the City in those areas. Mayor Kelley distributed a list of incidents or concerns which could have been addressed by the Review Commission. Several Councilors objected to the list that was provided since the incidents were not directly related to the Police Department and some of the reasons involve the Council rather than individual departments. Mayor Kelley expressed his disagreement with the statements made by the Councilors. councilor Jennings reiterated the need for a review of the ordinance. Councilor Mitchell also suggested that maybe the ordinance should be revised to expand the responsibilities of the committee. Attorney Shields stated that he would provide a staff report along with some legal advice regarding the Committee. The vote on the motion to table this issue passed unanimously. PRESENTATIONS - DONATIONS TO CENTENNIAL PARK FUND. 1) Proceeds from the Hispanic Softball Tournament were donated to the City in the amount of $350.00; 2) The Adult Softball Association donated $325.00; and 3) Dan Glennon, representing Woodburn Ditch Open, presented Park Board Chairman Watson with a check in the amount of $1,007.00 which was the proceeds from this year's event. Chairman Watson and the Council thanked the organizations for their generosity and enthusiastic involvement in developing the Park. PROCLAMATION - DISABILITY EMPLOYMENT AWARENESS MONTH. Administrator Childs read the proclamation which urged our local citizens observe the month of October 1993 as Disability Employment Awareness Month to assure that all citizens with disabilities are included within the social, cultural, and economic mainstream. CHAMBER OF COMMERCE REPORT. Patrick Vance, Chamber Board member, briefly reviewed the goals and functions of the Chamber: 1) Promote local activities, businesses, and services; 2) Promote growth, health, and vitality of the community and Page 2 - Council Meeting Minutes, September 27, 1993 , ..... ,.... TAPE READING 0614 0634 0678 0743 0854 3A COUNCIL MEETING MINUTES September 27, 1993 he urged Council support of the Comeback campaign, Downtown Association, Police Department and city staff in their efforts to revitalize the Downtown Historical Business district; and 3) represent the interest and concerns of its members. He also requested that the Chamber be provided with a courtesy copy of the Transportation Task Force agendas so that they may remain active in this planning process. COMEBACK CAMPAIGN REPORT. Councilor Figley urged the community to attend the Gang Forum on Tuesday, September 28th, 7:00 p.m., at the French prairie Middle School. Barbara Lucas, 214 E. Clackamas Cl, distributed to the Council recently printed brochures on Senior Estates which will be primarily used as a marketing tool for the realtors, however, it does provide useful information on the facilities and programs available to residents of Senior Estates. Peppi Kosikowski, 611 Harrison, stated that they were the victim's of a recent gang shooting because they live next door to a major gang house. She advised the Council that she has requested copies of ordinances from Portland which she will provide to the staff for review and hopefully there may be some ordinances that can be enacted that will help the City to control the gang problems within our community. CONTINUATION OF PUBLIC HEARING - 347 N. FRONT STREET (SALUD BUILDING). Mayor Kelley continued the public hearing at 7:28 p.m.. Community Development Director Goeckritz stated that Mr. Al Nunez, Salud Executive Director, will be meeting with the Farmers Home Administration (FHA) on September 29th to discuss options which are available to the Clinic for relocation. Director Goeckritz recommended that the hearing be continued until October 11th at which time more information will be available. Brief discussion was held regarding the third story of the building which was an add-on from the existing structure. Director Goeckritz stated that the staff will be trying to retain the third story even though its used for other purposes such as housing mechanical equipment. JENNINGS/SIFUENTEZ.... continue the public hearing to October 11, 1993. No vote was taken at this time (refer to TR 0941). CONTINUATION OF PUBLIC HEARING - 199 N FRONT ST (OLD BANK BUILDING). Mayor Kelley continued the public hearing at 7:31 p.m.. Nora Fives, owner of the property, stated that her brother has decided to purchase the building and do a total restoration. Page 3 - Council Meeting Minutes, September 27, 1993 r' TAPE READING 0941 0956 1200 3A COUNCIL MEETING MINUTES September 27, 1993 He will be in the area around october 16th at which time he will make necessary arrangements for engineering plan design and financing. JENNINGS/FIGLEY... continue the public hearing until October 25, 1993. The motion passed unanimously. JENNINGS/MITCHELL.... continue the public hearing until October 11, 1993 on the dangerous building located at 347 N. Front Street. The motion passed unanimously. CONTINUATION OF PUBLIC HEARING - TRANSPORTATION PLAN. Mayor Kelley declared the continuation of the public hearing open at 7:35 p.m.. Director Goeckritz stated that the Transportation Task Force has recommended that the public hearing be continued to November 8, 1993 in order to address the concerns of the Oregon Department of Transportation and to address various items which were submitted to the Council at the September 27th public hearing. Councilor Mitchell questioned a reference made in a letter from ODOT representative John deTar as to the city's potential ineligibility to receive State funds if certain policies were adopted within the Transportation Plan. Director Goeckritz stated that the State does have some concerns regarding some of the policies proposed by the City and SENA (Senior Estates Neighborhood Association). Councilor Jennings stated that the Task Force needs another meeting to work out problems that have arisen, some of which were created when rules may have been changed by the State. JENNINGS/FIGLEy.... continue the public hearing on the Transportation Plan until November 8, 1993. The motion passed unanimously. HIGHWAY 99E SIDEWALK ASSESSMENT DISTRICT (Tabled Business). JENNINGS/SIFUENTEZ.... remove the Highway 99E sidewalk assessment issue from the table. The motion passed unanimously. Public Works Director Tiwari stated that he has been negotiating with the State Transportation Department for an adjustment to the sidewalk assessment. His negotiations are close to completion and he requested that the issue be tabled until October 11th. In addition, he briefly reviewed the history of the widening project and stated that the cost for the sidewalks was less than 2% of the total project cost. ODOT did agree that some of the property owners may have received conflicting statements, however, negotiations are taking place in a good faith effort with the hope that all parties, including the affected property owners, will be satisfied. JENNINGSjSIFUENTEZ....table the Highway 99E sidewalk Page 4 - Council Meeting Minutes, September 27, 1993 "..... r TAPE READING 1418 1628 3A COUNCIL MEETING MINUTES September 27, 1993 assessment until October 11, 1993. The motion passed unanimously. SWIMMING POOL RENOVATION CONCEPTS. Park Director Holly stated that prior Council workshops on this project have indicated that a plan must be formulated that would provide long-term use and generate sufficient revenues to keep the operational costs requiring taxpayer support similar to the current amounts. The County has allowed the City to continue operations of the pool for many years under a grandfather clause even though the pool and bathhouse is not totally up to code. The damage done by the earthquake has expedited the need to make the repairs and bring the facility into code. Flurry Stone, Pool Committee Chairman, stated that Consultant Don Carey will be reviewing four concepts for the Council to consider. It is imperative that the Council provide the Committee with some direction as to which concept to pursue so that design plans can be prepared and funding options can be explored. He also stated that the Pool Committee recommends approval of the Plan 3 concept and if this concept is approved, he requested a joint workshop with the Council, Park Board, and Pool Committee to discuss funding issues. Don Carey stated that he had prepared pool concepts which would be most self-supporting as possible utilizing a design that would allow for multi-programming. Options available include: 1) Repairing the pool using FEMA funds - continue the outdoor pool with no major renovations to the bathhouse. The County may require that the bathhouse be brought up to code within the near future. The estimated cost is $260,000. 2) Outdoor Facility be re-designed which would enhance the seasonal pool and a new bathhouse would be constructed. The pool would be 10-lanes and a teaching pool would also be installed. The main pool would be a lap pool with depths ranging from 3.5 feet to 5 feet. This type of pool is also considered as a family fun center and is large enough to accommodate multi-programming. The estimated cost is. $950,000. 3) Indoor Facility - same design as the outdoor facility but it would be covered and include a water slide along with spectator seating. The estimated cost is $1,975,000. 4) Indoor Facility - same basic design as concept #3, however, the lap pool would be 8 lanes rather than 10 lanes. Discussion was held regarding the renovation of the outdoor pool (concept #2) with the option to cover the pool over the next few years. It was also noted that the water slide generates a lot of revenue at a minimal operational cost. Councilor sifuentez stated that the Pool Committee consists of several dedicated and conservative people who are looking at Page 5 - Council Meeting Minutes, September 27, 1993 ... ~" TAPE READING 2491 2672 2702 2725 3A COUNCIL MEETING MINUTES September 27, 1993 ways to put the lowest burden onto the taxpayers. This includes looking at low interest loans, grants, and donations to help offset any bond issue that may be required. councilor Figley stated that the earthquake made the City realize that repairs to the pool are required. Money is being made available through FEMA but it will only be there for another 18 months. Councilor Jennings expressed his opinion that an indoor facility is greatly needed within the community. City Administrator Childs stated that the consulting service contract with Mr. Carey covers the work that has been done at this point, however, if concept #2, 3, or 4 is selected by the Council another resolution will be necessary to allow him to continue the architectural and engineering design work. SIFUENTEZ/FIGLEy.... adopt concept #3 as recommended by the Pool Committee and plan a joint workshop with the Council, Park Board, and Pool Committee for October 4, 1993. The motion passed 5-1 with Councilor Mitchell voting nay. BID AWARD - LOADER BACKHOE FOR THE WATER DEPARTMENT. Bids were received from the following vendors for a tractor with a loader and backhoe: The Halton Co., $46,544.00; star Rentals, $47,012.00; Salem Ford, Inc., $47,180.00; Western Power & Equipment, $49,378.00; and Hessel Tractor, $50,080.00. JENNINGS/FIGLEy.... accept the low bid from The Halton Co. in the amount of $46,544.00. The motion passed unanimously. LIBRARY DEVELOPMENT GRANT APPLICATION REOUEST. A copy of the grant application submitted to the Oregon state Library for a Children's Services Improvement Grant was provided to the Council for their endorsement. The grant would provide funding for the OMSI traveling exhibit entitled Animals As Architects. JENNINGS/FIGLEy.... approve the library development grant application. The motion passed unanimously. FEDERAL COMMUNICATIONS COMMISSION (FCC) CERTIFICATION TO REGULATE BASIC CABLE RATES. Administrator Childs recommended that the city make preliminary application to the FCC to regulate basic cable service rates as authorized by the 1992 Cable Act. Regulation of service rates would not apply to satellite stations or pay channels. JENNINGS/SIFUENTEZ..... authorize the City Administrator to make application to FCC to regulate basic cable service rates. The motion passed unanimously. Page 6 - Council Meeting Minutes, September 27, 1993 T' TAPE READING 2746 2816 2896 2943 Tape 2 3A COUNCIL MEETING MINUTES September 27, 1993 COUNCIL BILL 1497 - RESOLUTION ENTERING INTO AN ADDENDUM AGREEMENT WITH MARION COUNTY HOUSING AUTHORITY. Council Bill 1497 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1497 duly passed. SITE PLAN ACTIONS. The Planning Commission approved the site plans submitted by Silvercrest/western Homes for an addition to their manufacturing plant and to French prairie Care Center for the development of a 40 unit assisted living care facility. Councilor Galvin questioned if sufficient parking spaces would be available at the French Prairie center. Director Goeckritz stated that staff has emphasized to the developers that "No Parking" will be allowed on Evergreen or stacy Allison Way. The Commission agreed with the applicant that sufficient on- site parking would be available as provided for within the plan. No action was taken by the Council on either site plan. BI-MART/SHOP N KART FENCE ISSUE. Director Goeckritz stated that Security Fence was proceeding today with the installation of a six-foot fence along the south and west property lines of the Bi-Mart property. CONFIRMATION OF APPOINTMENT - 9-1-1 COMMUNICATIONS MANAGER. Administrator Childs read his memo advising the Council of the appointment of Marianne Wolf as the new 9-1-1 Communications Center Manager. Councilor Galvin suggested that the Council move forward on the levying of a utilities Privilege Tax as a source of funding transportation needs within the City. Administrator Childs stated that he had submitted a memo to the Task Force outlining another funding option. The tax would be a separate line item on the Portland General Electric bill and is separate from the franchise fee paid by PGE. The maximum tax that could be levied under this program is 1.5%. If the City were to impose the tax, we would be required to advise Portland General Electric at least 60 days in advance. Discussion was held regarding the imposition of this tax as it relates to Measure 5. The staff will research this issue and provide additional information on the proposed tax at a later date. GALVIN/JENNINGS.... instruct the staff to draft an ordinance on the privilege tax and notify PGE of the City's intent to impose a tax. Page 7 - Council Meeting Minutes, September 27, 1993 '-' or'" TAPE READING 0300 0484 ATTEST 3A COUNCIL MEETING MINUTES September 27, 1993 During discussion of the motion, it was the consensus of the Council that the ordinance specifically state that the funds generated by this tax be placed within the Transportation Fund for future capital improvements. On roll call vote, the motion passed unanimously. Councilor sifuentez stated that she hoped the October 4th meeting would generate a lot of ideas for funding of an indoor pool facility. Councilor Hagenauer questioned the staff as to when the sidewalks will be replaced on Hardcastle Avenue. Director Tiwari stated that the sidewalk replacement is part of the overall waterline project and the bids will be opened within the next week. councilor Figley stated that she appreciated all of the good news brought out at this meeting such as the donations to Centennial Park, rehabilitation of the old Bank Building, and the swimming Pool. Mayor Kelley stated that he was still working on the Veteran's Home project. He has met with several groups and some obstacles still need to be addressed. Discussion was held regarding the state's requirement of $4.6 million match funds as part of the project. Mayor Kelley stated it is his understanding that other sources of revenue may be used to meet the grant requirements such as land donations, and lottery or block grant funds. Additionally, he has received support from state Senator Jim Bunn and State Representative Patti Milne for this project. ADJOURNMENT. The meeting adjourned at 8:55 p.m.. APPROVED LEN KELLEY, MAYOR Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, September 27, 1993 , ... or' 38 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: September 22, 1993 Phyllis Bauer - Present Nancy Bowman - Present Dorothy Jaeger - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary ROLL CALL: Gloria Predeek - Present Jean Weatherill- Present GUESTS: None CALL TO ORDER: President Phyllis Bauer called the meeting to order at 12:10 PM. SECRETARY'S REPORT: The monthly Board minutes of August 25, 1993 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: self-explanatory. The monthly statistics were Activities: Story time begins Wednesday, October 6 at 11:15 AM and will continue to mid December. Book Sale: Linda did not have the final total made at the book sale yet, but reported that they made about $400 on Friday. State Aid Grant: Woodburn Public Library has applied for the State Aid to Public Libraries grant. This grant has been changed from per capita to children's services to per child served. This grant will fund an OMS I Exhibit, "Animals As Archi tects". The Friends Of The Library will be asked for assistance in sponsoring this exhibit, if the cost eceeds the amount of the grant. Computer Networking: The networking of 3 office computers has been completed. '7i /:/'..' " ,. " L~/ ~ 1.,._ /' ,,' 1 ~.. 38 OLD BUSINESS: Building Repairs: Linda is finalizing the bid for the building repairs which will open about October 20. NEW BUSINESS: Workshop: Continuing Library Education Activities, partially funded by the Oregon State Library and LSCA, is sponsoring a workshop for Library Boards by Ed Schumacher on Saturday, October 9 in Portland. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 12:55 PM. Respectfully Submitted, 0, elr ~ Judy Coreson Recording Secretary Library Board Minutes 9/22/93 2 Tn 3C MINUTES WOODBURN PLANNING COMMISSION SEPTEMBER 23, 1993 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mrs. Warzynski Mrs. Henkes Mrs. Grijalva Mrs. Bjelland Mr. Pugh Mr. Bauer Mr. Stoval Absent Absent Present Absent Present Absent Present Present Staff Present: Teresa Engeldinger, City Planner Randy Scott, Engineering Dept. 2) MINUTES: The Woodburn Planning Commission minutes of September 9, 1993 were accepted as written. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None 5) PUBLIC HEARINGS: A. No. 93-02 McKinley Subdivision Staff read the statement necessary to begin the public hearing. Staff stated that the applicant wished create a four lot subdivision. Staff read over the criteria for this proposal. The applicant, Lorrie Bidgood, representing Larry Marple, 9950 SE 82nd St. Portland, stated that they wished to put manufactured homes on each lot. She stated that the price range for these homes would be from PCM 9/23193 TE:bw ,-.' 'r" 3C 75 to 90 thousand dollars. Each home would have an attached double car garage. Each one would be landscaped before being sold. Staff stated that there were two corrections to the staff report. One is that at the present time there is no sidewalks on McKinley so this proposal would not be required at this time to put in sidewalks as a condition of approval, but a 5 foot planning strip is required. Two is access from lots one and two would be by private street and not on to McKinley Street. Commissioner Stoval asked if the price quoted by Ms. Bidgood included the property. Ms. Bidgood answered yes. Commissioner Bjelland made the motion to approve 93-02 McKinley Subdivision with the provisions in the staff report. Commissioner Stoval seconded the motion. The motion passed unanimously. 6) DISCUSSION: A. No. 93-09 SPR House of Zion Storage Room Staff stated that this item was left as a discussion item. Staff stated that the applicant wished to construct a storage shed at their church. In going over the application staff found that about one year ago the applicant had gotten approval to add a kitchen. At that time one of the conditions of approval was to pave the parking lot. They were to ask the Commission for an extension of this condition if it could not be completed within one year of approval. At this time none of this has been done. Staff recommended that the applicant come and address the Commission as to why this previous condition has not been done. The applicant was not in attendance. Staff ask the Commission to give staff directions on what they would like staff to do. Commissioner Henkes made the motion that no further approvals for work on this property until the previous conditions have been met. Commissioner Stoval seconded the motion. PCM 9/23193 TE:bw 2 , ...' ,... 3C Commission Bauer stated that this would be recorded as a declination of proposal until it is completed as recommended by Commissioner Henkes and seconded by Commissioner Stoval. 7) REPORTS: A. No. 93-04 Property Line Adjustment - Specialty Polymers Staff stated that administrative approval was given to Specialty Polymers for a property line adjustment to accommodate future expansion of their plant. 8) BUSINESS FROM THE COMMISSION: None 9) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCM 9/23/93 TE:bw 3 ". r 8A MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Director'SlG SUBJECT: Continuation of Public Hearing of May 10, 1993 Concerning the Disposition of the Dangerous Building located at 347 N. Front Street (Salud) DATE: October 6, 1993 In a telephone conversation of October 5, 1993 with Mr. AI Nunez, Director of the Salud Clinic, it was conveyed to me that he would attend the City Council meeting of October 11, 1993. Hopefully Mr. Nunez will be able to enlighten the council as to the disposition of the Salud Medical Clinic. Recommendation: Any recommendation rests with testimony by Mr. Nunez. SG:bw ,....., T 88 MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Director Sl..G SUBJECT: Continuation of Public Hearing of May 10, 1993 Concerning the Disposition of the Dangerous Building located at 479 N. Front Street (Smart Shop) DATE: October 6, 1993 Neil Kelly Designers/Remodelers have secured the permit for demolition of the wall on Front Street. All interior shoring and bracing has been put in place. The front wall has been removed and the footings have been excavated. The contractors are now waiting for Marion County to approve the footings design prior to proceeding with the project. Mr. Lindemuth has been contacted by phone with the request that he attend the council meeting of October 11, 1993. Recommendation: Staff recommends that the hearing be continued until November 8, 1993. SG:bw T' 9A MEMO TO: City Council through City A FROM: Public Works Director ~ ::::=> SUBJECT: 99E Sidewalk Cost Allocation Negotiations DATE: October 6, 1993 RECOMMENDATION: The representative of Oregon State Highway Division needs another 1-1/2 weeks to make a decision on the 99E sidewalk cost allocation issue. It is requested that this matter be left on the table until the next council meeting. SDWK99.CC ,....., r- 98 MEMO FROM: Mayor and City Council Chris Childs, City Administrator fAL/ TO: SUBJ.: Woodburn Citizens' Review Commission DATE: October 7, 1993 At the conclusion of the September 13, 1993 Council meeting it was suggested that background information would be helpful concerning the Woodburn Citizens Review Commission, This was in response to Mayor Kelley's request of Councilors for names of possible appointees for this commission. This matter was revisited during the Council's September 27, 1993 meeting, at which time Mayor Kelley presented a list of tentative appointments to the commission, along with a list of issues he believed the WCRC could have dealt with during the past year. The matter was tabled by the Council pending additional information, including input from the City Attorney. The City Attorney's Memorandum Opinion No. 93-03 concerning this issue, dated October 4, 1993, is attached as Exhibit" A" and a synopsis of the commission's historical background that I have prepared is attached as Exhibit "8". A copy of Ordinance No. 1865, which legally created the Woodburn Citizens Review Commission (WCRC) in April, 1984, is attached as Exhibit "C". You will note that this copy includes any amendments made to the original ordinance by subsequent Ordinances No. 1895 (Sept., 1984), No. 1926 (Sept., 1985) and No. 1946 (April, 1986). In addition, a set of "Standing Rules" for the WCRe were also developed during the course of the commission's existence, a copy of which are attached as Exhibit "0". Finally, copies of the documents provided to the Council by Mayor Kelley on September 27, 1993 are included as Exhibits "E" and "F", respectively, since they had not previously been included in a Council agenda packet. Section 8 of Ordinance 1865 called for the review of the WCRC twelve months after its formation and annually thereafter. This was to be accomplished by a review meeting convened bv the U.S. Oeoartment of Justice, to include representatives of the city and CUJ. According to available records, such a review was never carried out. Failure to follow through in regard to this section of the ordinance raises questions as to whether the WCRC even legally exists at the present time. This issue is explored in depth in City Attorney Shields' Memorandum Opinion #93-03. The history and facts available appear to demonstrate that the intent of forming the CRC was to create a human relations and human rights body to monitor '.lWl''' r 9B Page 2 - WCRC/Memo (10/7/93) interaction between the police department and the community at that time. It does not appear that it was ever intended as an "oversight committee" to deal with routine city functions such as labor negotiations, bidding practices, etc. It is for this type of oversight that the city employs a City Administrator who, in turn, is directly responsible to the elected governing body of the city, the City Council. Some practical considerations the Council may want to consider in evaluating its options regarding the WCRC include the following: 1. Have changes in recent years mitigated some of the concerns for which the WCRC was originally formed? As of February, 1993, fully 20% of the Woodburn Police Department's sworn personnel were of Hispanic ancestry and some 30% of the police force is now bilingual (English/Spanish). Awareness of the Hispanic (and Russian) cultures is now promoted within the Police Department. Community groups have been formed to focus on some of the city's problem areas (groups such as Woodburn Together, Woodburn Comeback Campaign, Farmworker Housing Development Corp., etc.). On September 28, 1993, a second maior community forum was held to address gang activity, which has evidenced itself as a major concern of the 1990's. 2. Is there a need for the WCRe at the present time? The Woodburn Police Department has worked diligently to foster human relations even-handedly as it deals with the community on a day-to-day basis. The department cooperates to the greatest extent possible with organizations such as PCUN, Woodburn Latin American Club, Cinco de Mayo organizers and the Mexican Fiesta Committee. Due in part to this openness and cooperation, a more recent police-involved fatal shooting of an Hispanic suspect on January 20, 1992 did not generate an outcry for reconvening of the WCRC. Nevertheless, misunderstandings and allegations concerning the police department do surface from time to time; most being resolved internally in the most expeditious manner possible. 3. Is the WCRe even legally valid at this point in time? The languag!i! in Sec. 8 of Ordinance 1865, as discussed in the City Attorney's Memorandum Opinion, suggests that there is, at minimum, some question in this regard. A companion question to consider might be, "Would the U.S. Department of Justice have any interest in the continuation of the WCRC at this point?" 4. Is there a monetary cost to the city regarding the WCRC? City records indicate that, due to the nature of the issues dealt with when the WCRC did function, the attendance of the City Administrator, Chief of Police, a secretary and, occasionally, the City Attorney, was necessary at each WCRC meeting. This combination, in today's dollars, equates to over $105 per hour, not counting '.... 'r 98 Page 3 - WCRe/Memo (1017/93) miscellaneous research and preparation time, publication of notices, preparation of minutes, etc., on the part of any of these officials individually. Equally important is the perceived value of the time devoted to such an effort by the volunteer members of the commission. City staff's ability to take on additional tasks or "projects" at the present time is hampered by the limitation on resources imposed by Ballot Measure 5. Each and every additional task must be very carefully thought out in terms of its comparative value in respect to other functions already being performed. 5. Will there be a need for the WCRC in the future? The types of issues that the WCRC dealt with in the 1980's are often part of the "growing pains" of a city or community as it learns how to deal with awareness and understanding. Woodburn "had its day" during that period and undoubtedly needed the perspective that the WCRC was able to provide. We may, or may not, need such a process again. Periodically, other cities go through similar processes. The City of Independence, for instance, has recently been forced to deal with questions, concerns and issues very similar to what Woodburn and the WCRC once dealt with. The City of Newport, with a rapidly growing Hispanic population employed in its seafood processing industry, is also in the process of learning to come to grips with cultural issues. There is presently debate in Salem concerning the role and authority of that city's Human Rights Commission, which has existed for over a decade. In conclusion, the Council is faced with a policy decision in this matter, as suggested in the City Attorney's Memorandum Opinion No. 93-03, with the options reasonably summarized as follows: 1. Repeal Ordinance 1865. 2. Reactivate Woodburn Citizens Review Commission (WCRC) under the guidance of the U.S. Department of Justice, with input from representatives of Community United for Justice, former WCRe members and other affected community groups; giving consideration to revision of the ordinance to provide a more specific mandate for the commission. .. T" 98 Exhibit IlAII MEMORANDUM OPINION NO. 93-03 TO: MAYOR AND CITY COUNCIL CHRIS CHILDS, CITY ADMINISTRATOR FROM: N. ROBERT SHIELDS, CITY ATTORNEY SUBJECT: REACTIVATION OF CITIZENS REVIEW COMMISSION: LEGAL CONSIDERATIONS DATE: October 4, 1993 BACKGROUND: The Woodburn Citizens Review Commission was originally created in 1984 by the passage of Ordinance 1865. The Commission met periodically during the mid 1980's and held its last meeting in July, 1988. Although the terms of the Commission members have now expired, the ordinance has never been repealed by the City Council. The issue now faced by the city is whether the Commission should be reactivated. If the city does decide to reactivate the Commission, a related question is whether the ordinance should be amended prior to reactivation. My opinion has been requested as to the legal considerations involved. LEGAL CONSIDERATION NO.1: AN ARGUMENT CAN BE MADE THAT ORDINANCE 1865 HAS LEGALLY EXPIRED. Section 8 of Ordinance 1865 provides as follows: Review and Revision. Twelve months from the establishment of this review Commission, the Community Relations Service, U.S. Department of Justice, Region X will reconvene representatives of the City and Community United for Justice for the purpose of reviewing the operatipn of the Commission and revising it as needed to meet current needs. This will be done on an annual basis. Although this ordinance provision clearly requires an annual review and revision of the ordinance, this process has never been accomplished. Moreover, the City is now in a position where all of the appointments to the Commission have expired and several years have elapsed. Because of these circumstances, a legal argument can be made that the ordinance itself has expired. '.. 'r" 98 Exhibit IIAII Memorandum Opinion 93-03 October 4, 1993 Page 2 While the law in this area is far from clear, some authority exists for the proposition that ordinance expiration occurs after a particular legislative purpose has been achieved. The City originally established the Commission after extensive meetings with the Department of Justice and Community United for Justice. Section 8 was included in the ordinance specifically so the ordinance would be reviewed and revised. Since this review process never occurred and the terms of all the Commissioners expired, it can be argued that the legislative purpose was achieved and the ordinance has expired. Recomiendation: I As your1attorney, I cannot recommend to you whether to reactivate the Commission. This is learly a policy choice for the Council. However, I do recommend that the Council eliminate any legal question that could arise regarding the expiration of the ordinan e. To do this, the Council has two alternatives. The first. alternative is to repeal the ordinance. This would be appropriate if the Council recides, as a policy matter, that the Commission is no longer needed. The se~ond alternative is to contact the U.S. Department of Justice and represerytatives of the Community United for Justice to review and revise the ordinanqe as required by section 8. The Council would choose this alternative if it decides ~o continue the Commission. I Ordinan~e 1865 currently contains a broad purpose statement that reads as follows: ~. The Commission shall review and monitor department policy a~d procedures. It shall also hear appeals of complaints submitted by re~idents of the city of Woodburn. The Commission may also promote irryproved communication, understanding, and cooperation between all rapial, ethnic, and religious groups. Moreov~r, Section 4 of the ordinance grants authority for the Commission to summon witness~s, access files of complaints under appeal where not otherwise limited by law, review Woodburn department policies and procedures, and make I recomm<<jmdations to the department and City Council. '.' T 98 Exhibit "A" Memorandum Opinion 93-03 October 4, 1993 Page 3 Historically, this language resulted from negotiations between the city and the Community United for Justice. The original language proposed by the Community United for Justice was modified by the city in certain respects. Key points were that the Commission could "summon" witness but not compel their attendance by a subpoena. Also, the city added the language "where not otherwise limited by law. n While the final language was acceptable to the city and the Community United for Justice when the ordinance was enacted, it proved frustrating to the Commission members and the public. Misunderstandings arose as to the Commission's function. At one point, the Commission was asked to investigate a case in pending litigation. On another occasion, an attempt was made to bring police officers before the Commission during a pending criminal case. On both occasions, the Commission was advised that the matters were beyond its jurisdiction and that they were governed by other applicable law. However, this exercise was frustrating for both the Commission members and the public. Recommendation: If the Council, as a policy matter, decides to reactivate the Commission, the ordinance should be amended to include a more specific legal mandate. Specifying the jurisdiction of the Commission when the ordinance is revised willi hopefully, remedy any uncertainty about the function of the Commission. LEGAL CONSIDERATION NO.3: APPLICATION OF ORDINANCE 1865 COULD CONFLICT WITH THE WOODBURN CITY CHARTER. EXISTING COLLECTIVE BARGAINING AGREEMENTS. LAND USE REGULATIONS. AND COULD ADVERSELY IMPACT PENDING LITIGATION. A final concern regarding reactivation of the Commission is that the application of the present ordinance to certain subject areas could cause legal conflicts. Historically, the Commission was intended as a type of "human rights commission." This perceived function was a product of extensive meetings between the city, the Community United for Justice, and the Department of Justice. This is reflected in Section 3 of Ordinance 1865, intended to insure adequate representation of racial, ethnic, and religious groups: T" 98 Exhibit IIAtt Memorandum Opinion 93-03 October 4, 1993 Page 4 Comoosition. The Commission shall be made up of nine (9) members appointed by the mayor and approved by the Woodburn City Council, seven (7) members shall reside within the city limits and two (2) members may be residents outside of the city limits but within the city's urban growth boundary. The Commissioners shall be representative of the Woodburn population including Anglo, Russian, Mexican and Senior Citizen communities. The Commission shall elect a chairperson for a term of one year. The concern is that if the city now applies the present ordinance as an "oversight committee," legal problems will probably arise. It is impossible to accurately predict all of these potential legal conflicts, but some general problem areas can be anticipated. For instance, if the Council now intends to use the present ordinance to oversee administrative actions, this arguably usurps the Charter authority of the City Administrator. Section 21 (3) provides in relevant part: The administrator shall appoint and may remove all other city officers and employees except as this charter otherwise provides, and shall have general supervision and control over them in there work with power to transfer and employee from one department to another. He or she shall supervise the departments to the end of obtaining the utmost efficiency in each of them. He or she shall have no control, however, over the mayor, the councilor other judicial activities of the municipal judge. Related to this would be certain subject areas which, if discussed by the Commission could jeopardize the c;ity's legal position. One example would be efforts by the Commission to interview and/or communicate with represented employees outside the context of the labor negotiations/representation process. This could result in unfair labor practice complaints against the city. Another example would be efforts to use the Commission as a forum to discuss pending litigation. This is inappropriate, has happened in the past, and could jeopardize the city's legal position. Finally, efforts could be made to use the commission as a forum to discuss a pending land use case. This would also be improper and could create legal error by which the city land use decision could be reversed. ...' r 98 Exhibit "AII Memorandum Opinion 93-03 October 4, 1993 Page 5 Recommendation: If the city decides, as a policy matter, to reactivate the Commission, the ordinance should be amended to clarify its application. Since the original ordinance was enacted from a "human rights" perspective, its application in other contexts was not fully anticipated and explored. Any revision of the ordinance should thoroughly explore the application of its provisions in a variety of contexts. ;.. ..'., 98 Exhi bit II BII MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Historical Background - Citizens' Review Commission DATE: October 7, 1993 The Woodburn Citizens Review Commission (WCRC) was formed in the early 1980's and functioned sporadically through the balance of the decade, but has been dormant since 1988. The WCRC appears to have been intended as a type of human relations commission, formed in response to the October 20, 1983 fatal shooting of a male Hispanic citizen by a Woodburn police officer. Public outcry by Hispanic groups within the city called into question the direction of the Woodburn Police Department, as well as some of the department's policies and procedures. Efforts to mediate the citizens' concerns resulted in a town hall meeting on November 13, 1983, sponsored by the Governor's Commission on Hispanic Affairs. Among the charges leveled at the police department were allegations of harrassment, brutality, discrimination, unwarranted use of deadly force and neglect of attention to issues involving the Hispanic population. The developing situation drew the personal attention of then-Governor Vie Atiyeh, and went on to involve the FBI as well as conciliators from the U.S. Department of Justice. Two days after the town hall meeting, an organization known as "La Comunidad Unida para Justicia", or "Community United for Justice" (CUJ) was formed to address the issues then being brought to the public's attention. During the ensuing several months, discussions among those involved, including active participation by CUJ, led in the direction of the formation of an investigative bOdy of the nature of the WCRC. In fact, the earliest draft that I have located of what eventually became Ordinance 1865 was presented on Community United for Justice letterhead. The WCRC was created by the Council by enactment of Ordinance 1 B6S in April, 1984, and it appears from the records that the WCRe's first meeting was held in August of 1984. Ordinance 1865 broadly described the WCRe's purpose as to "review and monitor departmental policy and procedures... hear appeals of complaints submitted by residents ... promote improved communication, understanding and cooperation between all racial, ethnic and religious groups. The composition of the commission was to very specifically include representation of the "Russian, Mexican and senior .. ' r 98 Page 2 - WCRC Historical Background (10/7/93) Exhibit "B" citizen communities" among its nine (9) members. In the five year period that began in 1984, a total of four complaints were reviewed by the WCRC, two involving the Hispanic community (both complaints initiated by CUJ), and two involving the Russian community. In addition, acting on advice from legal counsel, the WCRC declined to become involved in a complaint lodged against a Woodburn police officer by six Hispanic women in 1986. This matter involved a lawsuit in federal court and it was determined that the WCRC's jurisdiction in the matter was, at best, questionable and inappropriate. A similar determination was made in at least one other instance. By and large, it appears that the WCRC held meetings on a monthly basis, as called for in the ordinance, for most of the period from its 1984 formation until almost the end of 1987. Beginning in 1988, the meetings were changed to a quarterly basis. However, records indicate that many scheduled meetings, often for consecutive months, were cancelled for lack of a quorum. Based on city records, it appears that the last WCRC meeting held was on July 12, 1988, with a subsequent meeting scheduled for November 11, 1988 failing to achieve a quorum of members. City records and news articles from the period indicate that the last two years the WCRC was active were controversial ones from the standpoint of understanding of the role and direction of the commission. According to a Feb.2, 1988 Statesman- Journal article, the commission's chairman resigned in January, 1988, citing concerns that the WCRC had become "a vehicle used by the Hispanic group (CUJ) to harrass the Woodburn Police Department". While apparently disagreeing in that instance with the former chairman's statement, then-City Administrator Mike Quinn had nevertheless previously cautioned the WCRC in a November 6, 1987 memo that "the Woodburn Citizen's Review Commission not be abused into becoming a public forum for allegations of extreme misconduct on behalf of law enforcement personnel ... resolution should be through disciplinary or legal action." Meeting minutes for the 1986-88 period seem to further indicate that the WCRC was searching for direction and, at times, was frustrated with its limited scope. As early as March of 1986, according to a 3/6/86 memo from "the City Administrator to the Council, there was dialogue concerning the merits of the WCRe taking "a more pro-active role in community relations". The same 2/2/88 Statesman- Journal article cited above Quoted one commission member as saying "I myself have thought of resigning because of our limited scope. We can't do a lot. Sometimes I feel like a May tag repairman. You sit there for months and do nothing, but when something comes up you are really needed." The prepared agenda of one of the last WCRC meetings listed as its sole business item "Discussion re: Commission status". The exact nature of the discussion is lost to history but, as previously noted, the Woodburn Citizens Review Commission has been inactive since that time (1988). .'" .." Woodburn Ordinances 98 Exhibit "e" 1-24 1.24.5 ORDINANCE NO. 1865 AN ORDINANCE CREATING A CITIZENS REVIEW COMMISSION, DEFINING ITS FUNCTION, AND DECLARING AN EMERGENCY. [Whereas clauses.] The City of Woodburn ordains as follows: Section 1. Name. The Commission shall be known as the Woodburn Citizens Review Commission and shall function as provided below. Section 2. Puroose. The Commission shall review and monitor departmental policy and procedures. It shall also hear appeals of complaints submitted by resiqents of the City of Woodburn. The Commission may also promote improved communication, understanding, and cooperation between all racial, ethnic, and religious groups. [Section 2 amended by Ordinance No. 1895, ~ 1, passed September 10, 1984; and Ordinance No. 1946, passed April 14, 1986.] Section 3. Comoosition. The Commission shall be made up of nine (9) members appointed by the Mayor and approved by the Woodburn City Council, seven (7) members shall reside within the city limits and two (2) members may be residents outside of the city limits but within the City' Urban Growth Boundary. The commissioners shall be representative of the Woodburn population, including Anglo, Russian, Mexican and senior citizen communities. The Commission shall elect a chairperson for a term of one year. [Section 3 as amended by Ordinance No. 1926, passed September 25, 1985; and Ordinance No. 1981, passed June 8, 1987.] Section 4. Authoritv. The Commission shall have the following authorities: (A) Summon witnesses, including but not limited to, City employees, and records. (6) Access to files of complaints under appeal where not otherwise limited by law. (C) Review Woodburn department policies and procedures and make recommendations thereon to the department and to the Woodburn City Council. Section 5. Terms of Office. The Commission shall be appointed by the City Council for a term of three years. The initial appointments shall be four Commissioners to one year terms, four to two year terms and four to three year ..... ,.... Woodburn Ordinances 98 Exhibit IICII 1-24.5 1-25.7 terms. In appointing Commissioners, the City Council shall consider nominees from local community organizations. Section 6. Meetings. (A) Quorum. A majority of the incumbent commissioners shall constitute a quorum. (8) Ooen Meetings. All meetings of the Commission shall be open to the public, including, but not limited to, news media representatives, at a time and place designated by the Commission. Notice of meetings shall be prominently posted. (C) Testimonv. In all meetings, the Commission may accept whatever oral or written testimony it deems appropriate and may impose time limits on persons testifying. All persons summoned to appear shall, however, be afforded a reasonable opportunity to give testimony. Whenever possible, witnesses should testify from their own personal knowledge. (D) Voting. All Commission actions shall require the affirmative vote of a majority of Commissioners present. (E) Minutes. The Commission secretary shall take written minutes of all Commission meetings. The minutes shall include: (1) Commissioners present. (2) Motions proposed and their disposition. (3) Results of each vote and the vote of each Commissioner. (4) Substance of the discussion on any matter. (5) Reference to any document discussed. [Section 6 as amended by Ordinance No. 1926, passed September 25, 1985.] Section 7. Aooeals. (A) The Commission shall review all complaint appeals. Upon receipt of an appeal, the Commission shall review the complaint file, including a statement of the process followed in handling the complaint and the department's decision or finding. (8) The Commission shall notify the department through the City Administrator of the filing of an appeal. (C) The appellant and the department shall provide the Commission with a list of witnesses and a brief summary of their testimony. .. ...,. Woodburn Ordinances 98 Exhi bit "ell 1-24.7 1-24.9 (D) The Commission shall notify the appellant and the department of the date, time and place of any hearing on the appeal. (E) The Commission shall summon witnesses listed in (C) above. (F) At the close of the hearing on the appeal the Commission shall reach a conclusion and make a recommendation as follows: (1) That the department's investigation was adequate and that the department's findings or decision be upheld. (2) That the department should investigate the complaint further and report back its findings to the Commission. (3) That the department's findings or decision was incorrect and recommend appropriate remedial action be taken. (G) The department and appellant shall be notified in writing as to the final decision of the Commission. [Section 7 as amended by Ordinance No. 1895, ~2, passed September 10, 1984.] Section 8. Review and Revision. Twelve months from the establishment of this review commission, the Community Relations Service, U.S. Department of ,Justice, Region X will reconvene representatives of the City and Community United for Justice for the purpose of reviewing the operation of the Commission and revising it as needed to meet current needs. This will be done on an annual basis. Section 9. [Emergency clause.] Passed by the Council April 9, 1984, and approved by the Mayor April 10, 1984. .' .,. ( (: Exhibit 11011 98 WOODBURN CITIZEN"S REVIEW COMMISSION STANDING RULES 1. AUTHORITY. Woodburn Citizens Review Commission was created by Woodburn City Council Bill No. 787. which became Ordinance No. 1865 on April 10. 1984. 2. PURPOSE. The Commission shall review and monitor departmental pOlicy and procedures. It shall also hear appeals of complaints submitted _" by residents of the City of Woodburn. The Commission may also promote improved cOImIunication, understanding, and cooperation between all racial. ethnic. and religious groups. 3. COMPOSITION. The Commission shall be made up of nine (9) members appointed by the Mayor and approved by the City Council. Comnis- sioners shall be representative of Woodburn's population. reflecting its ethnic makeup. 4. OFFICERS. a. Election: WCRC commissioners shall elect the following officers each July: chair, vice-chair. and secretary: Tenn of office shall be one (1) year for each of these offices. b . Cha i r: The chair shall conduct meetings, prepare agendas and corres- pondence and assign specific WCRC related tasks to other Commis- sioners as appropriate. The chair shall participate in discus- sion and vote. c. Vice-Chair: The vice-chair shall function as chair in the latter's absence. d. Secretary: 1. The secretary shall record minutes of each meeting and distribute copies of the minutes of the previous ,meeting. along with the agenda for the next meeting. to 'each of the cOfllT1issioners at least ten (10) calendar days before the next regular meeting. 2. The secretary shall also maintain cumulative individual commissioner attendance records and submit them to the City Administrator by the first day of each calendar quarter. '.' """ STANDING RULES (. PAGE 2 ( 98 Exhibit "DII 5. RESIGNATION. Any commissioner unable to complete the term of office for which he/she has been appointed shall notify, in writing, the Mayor and/or the chair as soon as possible. Any commissioner absent more than two consecutive regular meetings, without first notifying the chair and/or vice-chair, shall be considered inactive, his/her position on the WCRC shall be considered vacant and he/she shall be replaced as soon as possible by a new appointment by the Hayor. ..; 6. MEETINGS. ~ a. Regular meetings shall be held at Woodburn City Council Chambers, or other place as directed by the chair, the second Tuesday evening of each month. Meetings shall be called to order at 7:30 p.m. b. Quorum. A majority of the incumbent commissioners shall consti- tute a quorum. c. All Commission actions shall require an affirmative vote of the majority of the Commissioners present. d. All Commission meetings shall be open to the public. Notice of regular meetings shall be prominently postecl in Woodburn City HalL e. Discussion of Commission business and participation in Commission meetings is restricted to commissioners only. The chair may invite conments and discussion from guests when such comments are deemed appropriate to the business under consideration. f. When conducting investigations of complaint appeals, procedures shall be as follows: 1. The chair shall state the nature of the complaint, identify the appellant and respondent and read their respective lists of witnesses and summaries of their testimonies per Ordinance No. 1865, Section 7(c). 2. The Commission shall hear testimony from the appellant followed by witnesses for the the appellant. 3. The COl1111ission shall hear testimony from the respondent(s) and witnesses. 4. The appellant shall offer a rebuttal or closing statement. 5. The COl1111ission shall call witnesses to respond to specific questions. *' As ~ ~~~~ {PJif jA//7 J m~J.:7<Y/ Iv'n~ PI e ~ ? t'" J.so ( )j1411',? ) STANDING RULES \. PAGE 3 ~ ~D Exhibit "D" 6. Anyone making comments or asking questions. other than conmissioners and/or appellants, respondents and their respective witnesses while actually giving testimony will be deemed out of order and may be asked to leave the meeting. 7. Decisions on all complaint appeals s~all be deferred to a subsequent WCRC meeting, and shall be addressed under Old Business. g. The minutes of each meeting should reflect the names of those conmissioners in attendance. h. Roberts Rules of Order will be used in conducting meetings. i. Special meetings. 1. Special meetings may be called by the coamission at any regular or special meeting. 2. Special meetings may be called by the chair or in the chair's absence, the ranking officer. Chair must be reasonably sure of a quorum. 3. A two (2) day notice is minimum time for scheduling a meeting. All members must be notified unless it can be determined they are not in the city. .... 'I' 98 Exhibit IIEII DATE: MONDAY SEPTEMBER 27. 1993 MEMO TO: CITY COUNCIL. AND CITY ADMINISTRATOR, CHRIS CHILDS FROM: MAYOR LEN KELLEY SUBJECT: ORDINANCE 1865, IN CONJUNCTION WITH THE UNITED STATES DEPARTMENT OF JUSTICE; COMMONLY KNOWN AS THE WOODBURN CITIZENS REVIEW COMMISSION. From requests, at previous Council Meetings, I have received some names for appointments to the Woodburn Citizens Review Commission. From these recommendations and other names I have interviewed many Woodburn residents for possible appointment. After obtaining their assent I hereby appoint the following to the Woodburn Citizens Review Commission: 1 YEAR TERM (3) Mr. William Larson Mr. James Equall Ms. Marie Gonzales 1380 Astor Way 1705 Tomlin 1190 Hardcastle 2 YEAR TERM (3) Ms. Pam Davis Mr. Mike Bizon Mr. Gary Marrell 1039 Blaine Street 896 Kelowna 1150 Willow street 3 YEAR TERM (3) Mr. Don Bray Mrs. Dunya Posnikov Mrs. Lydia Chadwick 1111 Park Avenue 562 South First Street 1180 Dellmoor Way ALTERNATES Alan Arntzen Mike Padburg Shirley Radamaker 3162 Nikia Urban Growth Boundary 1395 Thompson .... 'r" ~o Exhibit IIFII DATE; MONDAY, SEPTEMBER 27, 1993 WHERE THE CITIZENS REVIEW COMMISSION COULD HAVE BEEN ENGAGED 1. THE ALLEGED RAPE INCIDENT. 2. THE LABOR NEGOTIATION, INCLUDING THE FLYER AND ARTICLE. 3. THE INSURANCE BIDDING PROCESS. 4. THE EMPLOYEE CONCERNS. 5. THE DISSATISFACTION OF THE SENIOR NEIGHBORHOOD ASSOCIATION. 6. THE TRANSPORTATION STUDY PLAN, STATE & CIlY MISUNDERSTANDING. ... 10A COUNCIL BILL NO. 1498 RESOLUTION NO. A RESOLUTION ENTERING INTO AN ADDENDUM TO A CONSULTING AGREEMENT WITH DON CAREY REGARDING THE CITY SWIMMING POOL AND AUTHORIZING THE MAYOR TO SIGN SAID ADDENDUM. WHEREAS, Consultant has been engaged by City to render certain technical and professional services in regard to the city swimming pool; and WHEREAS, Consultant and City have previously entered into a "Consulting Agreement" dated August 2, 1993; and WHEREAS, City and Consultant now desire to modify said agreement to expand the scope of work and to commit additional funds; THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an Addendum to Consulting Agreement with Don Carey, dba "Don Carey and Associates," a copy of which is attached hereto, and by this reference incorporated herein. Section 2. That the Mayor is authorized to execute said Addendum on behalf of the City. Approved as to to,:;!1 ~ ~ City Attorney /OL-:J / i:S Date' I APPROVED: Len Kelley I Mayor Passed by the Council Submitted to the Mayor Page 1 - COUNCIL BILL NO. 1498 RESOLUTION NO. ...,' ~ 10A ADDENDUM TO CONSULTING AGREEMENT THIS ADDENDUM entered into this day of , 1993, by and between Don Carey dba "Don Carey and Associates" (hereinafter called Consultant) and the City of Woodburn, an Oregon municipal corporation (hereinafter called City). WITNESSETH: WHEREAS, Consultant has previously been engaged by City to render certain technical and professional services in regard to the city swimming pool; and WHEREAS, Consultant and City have previously entered into a "Consulting Agreement" dated August 2, 1993; and WHEREAS, City and Consultant now desire to modify said agreement to expand the scope of work and to commit additional funds; NOW, THEREFORE, the parties agree as follows: 1. City and Consultant agree that the Consulting Agreement executed by the parties and dated August 2, 1993, a copy of which is attached hereto and by this reference incorporated herein, is amended as provided in this Addendum. 2. City and Consultant agree to amend the scope of work provided by said agreement to include the following additional technical and professional services to be provided by Consultant: A. Complete the schematic phase for the swimming pool alternative adopted by the Woodburn City Council, including (1) general specifications, (2) HV AC plan, (3) lighting plan, (4) electrical plan, and (5) site plan. B. Provide assistance to City in identifying funding sources for the swimming pool, including assistance to City in preparing funding applications addressed to both public and private sources. 3. City and Consultant further agree that said consulting agreement is amended to state that the fees paid to Consultant by City pursuant to the Agreement shall not exceed $ 30,300. 10A IN WITNESS WHEREOF, City and Consultant have signed this Addendum as of the day and year first written above. CITY OF WOODBURN DON CAREY By: Len Kelley, Mayor Date: Date: By: Chris Childs City Administrator Date: ATTEST: Mary Tennant, City Recorder City of Woodburn Page 2 - ADDENDUM TO AGREEMENT .' T' ,-., 10A CONSULTING AGREEMENT THIS AGREEMENT, made and entered into this '2nd day of August , 1993, by and between the CITY OF WOODBURN, OREGON (hereinafter referred to as '1he CitY~ and DON CAREY dba IIDON CAREY AND ASSOCIA TESII (hereinafter referred to as '~he Consultant'~. WHEREAS, pursuant to the terms and conditions of this Agreement, the City desires to engage the Consultant. and the Consultant desires to be engaged by the City, to render certain technical and professional services described hereinafter. NOW, THEREFORE, in consideration of the mutual promises and agreements set forth herein, it is agreed by and between the City and the Consultant as follows: 1. Services to be Rendered. The Consultant hereby agrees to render and perform for the City the technical and professional services as described In the following Scope of Work: SCOPE OF WORK A Review with the City of Woodburn the architecturaVengineering design concept for the swimming pool renovation, and make recommendations to the city for construction and accessibility configurations appropriate to design intent, construction system, and applicable regulations. Configuration and architecturaVengineering designs mayor may not exceed the basic repair concepts specified in FEMA DSR#39688, which is attached hereto and incorporated herein. In either case, the fees paid to the Consultant by the City pursuant to this agreement shall not exceed $23,000. B. Provide structural design for the swimming pool shell, overflow gutter, and deck. C. .Provide appropriate mechanical and electrical design for the pool renovation. D. Provide drawings and specifications and related details to secur~ a building permit for the pool contractor to bid and construct a complete working swimming pool system, including but not limited to the pool itself, all piping, decks, surge tank, deck drains, overflow gutter piping, mechanical room piping and chemical system. E. Assist the City of Woodburn in securing a building permit and selecting a qualified pool contractor capable of constructing the proposed systems Page 1 - CONSULTING AGREEMENT .. ..'~ '--, ~l 10A F. Review shop drawings and submittals created by the pool contractor in a timely manner during construction. Make six periodic trips to the job site to observe the construction as required. Monitor the work as it proceeds with design intent, and provide field report for each site visit. 2. Consultant is an Independent Contractor. The parties hereby agree that the Consultant is an independent contractor, and not an employee of the City. and that nothing contained in the Agreement shall constitute or designate the Consultant or any of its employees, agents or contractors as employees of the City. 3. Consideration. In consideration of the Consultant's performance of the services described in the above Scope of Work, the City shall pay Consultant at the rate of $55.00 per hour. The Consultant's total compensation, including travel expenses and six copies of the drawings and specifications, shall not exceed the sum of $23,000. The City shall pay the Consultant on a monthly basis upon receipt of an itemized invoice. Soil engineering, extra copies of the drawings and specifications, and the cost of necessary permits are not included in the Consultant's total compensation and shall be billed to the City at cost. Any modification of the Scope of Work which involves extra costs shall be evidenced in writing. approved by both parties, and shall become an extra charge over and above the fees listed in this agreement. Any additional work which is agreed to in writing and not included in the Scope of Work, shall be billed to the City by the Consultant at the rate of $55.00 per hour. plus necessary expenses. 4. Compliance with laws. The Consultant agrees to comply with all applicable laws, ordinances and codes of state and local governments. 5. Termination. Either party may terminate this agreement upon 30 days written notice to the other party. If at the time of termination. the City owes any fees to the Consultant. such fees are due and payable within 30 days of termination. 6. Assianment. The rights and duties of the parties hereunder are personal and shall not be assignable by either party without the express written consent of the other party . 7. Governina Law. It is agreed that this agreement shall be governed by them laws of the State of Oregon. 8. Severability. If any provision or part of this agreement is for any reason determined by a court of competent jurisdiction to be invalid or unenforceable, then such part shall be severed from the agreement ant the remainder thereof shall remain fully enforceable. Page 2 - CONSULTING AGREEMENT ... r- ..--. , ~ ~, l 10A 9. Attornevs Fees. In the event a suit or action is instituted to enforce any right guaranteed pursuant to this agreement, the prevailing party shall be entitled to. in addition to the statutory costs and disbursements. a reasonable attorneys fee to be fixed by the trial and appellate courts respectively_ 10. Entire Aareement. This agreement constitutes the entire understanding ofthe parties with respect to the subject matter herein and supersedes all negotiations. prior discussions and preliminary agreements made prior to this date. All modifications to this agreement shall be in writing and shall be signed by the parties. By: DON CAREY ~ 1 Date: 7-/'/- 93 Date: '8. z-. i3 By: /~ Chris Childs City Administrator 7 - /1-1/3 Date: ATTEST: ;r;~ ~ Mary Tenn t. City Recorder City of Woodburn Page 3 - CONSULTING AGREEMENT ... ~>' 108 COUNCIL BILL NO. 1499 RESOLUTION NO. A RESOLUTION AUTHORIZING CITY STAFF TO INVESTIGATE AND APPLY FOR FUNDS FOR THE CONSTRUCTION OF A SWIMMING POOL. WHEREAS, an earthquake on March 25, 1993 severely damaged Woodburn's venerable forty year old War Memorial Swimming Pool, resulting in a one-time commitment of almost $200,000 by the Federal Emergency Management Agency (FEMA) toward the repair or reconstruction of said pool; and WHEREAS, public health regulatory agencies have notified the city that the Woodburn War Memorial Pool otherwise no longer meets current health codes for such facilities; and WHEREAS, the Woodburn City Council finds the amenities and benefits of a municipal swimming pool to be an integral and essential component of the community's values; and WHEREAS, through a series of workshop meetings involving members of the Swimming Pool Committee, Woodburn Recreation & Parks Board and the Woodburn City Council, various options for repair or reconstruction have been explored; and WHEREAS, on September 27, 1993 the Woodburn City Council selected a preferred alternative pool configuration for further consideration, the "Pool"; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That city staff and consultants employed for this purpose be authorized to investigate and make application to the Rural Development Administration, Western Region for loan funds bearing an interest rate of 1 % in an amount not to exceed $1.776 Million for the construction of the Pool; and Section 2. That city staff, consultants employed for this purpose, and/or the Woodburn Together Committee, a duly-organized non-profit corporation, acting for the benefit of and in cooperation with the City of Woodburn, be authorized to investigate and make application for grant funds from any or all of the following sources, or similar sources that may be subsequently identified, for the construction of the Pool: Page 1 - COUNCIL BILL NO. 1499 RESOLUTION NO. .-" ..... 10B a. The Collins Foundation. b. Meyer Memorial Trust. c. PacificCorp Foundation. d. Bishop Foundation. e. Murdock Foundation. f. First Interstate BanCorp. g. The Samuel Johnson Foundation. h. The Oregon Community Foundation. Approved as to form~rY"\r ~~ City Attorney /O/S/13 Date' f APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCil Bill NO. 1499 RESOLUTION NO. ",," f" 10C STAFF REPORT TO: MAYOR AND CITY COUNCIL THRU CITY ADMINISTRATOR CHRIS CHILDS FROM: NEVIN HOLLY, RECREATION AND PARKS DIRECTOR SUBJECT: WOODBURN POOL CONSTRUCTION PROJECT DATE: OCTOBER 6, 1993 As a result of several Pool Committee meetings and joint Pool Committee, Park Board and City Council workshops, we as a community are beginning to focus on specific pool construction options. We are also near identifying more exact costs as they relate to the pool renovation construction project. At the City Council meeting of September 27, we considered four different pool configurations. As a Council you have concurred with the Pool Committee recommendation to move forward with project "model 3" which we can now simply identify as the pool. The pool we have decided to pursue is a full 10-lane indoor aquatic facility. At the joint Council, Pool Committee, Park Board workshop held on Monday October 4, we began to examine funding options and the necessary community effort needed to make the pool a reality. Our pool consultant, Mr. Don Carey, referenced several procedures and strategies which must be implemented now in order to keep our pool project on schedule. Three specific areas which Mr. Carey addressed during the October 4 workshop were: o Public relations o Funding o Schematic pool design development One of the important aspects of fund raising is the presentation of a clear message of support from our governing body. We begin this process with Council Bill 1499, a resolution which allows the City and its designated agents to pursue funding options such as grants and public loan programs. Everyone in our joint workshops felt strongly that the greater the level of private funding support for the pool project, the greater the chances of passing a general obligation bond for the balance needed. We are also asking an extension of contract obligations to Don Carey and Associates which includes additional contract responsibilities not spelled out in the original FEMA only contract. .. ",'" 10C Memo to Mayor & Council October 6, 1993 Page 2 Mr. Carey will present a report to the Council as to the current status of our project. Mr. Carey has indicated he will review a flow diagram for project completion and submit a marketing strategy. Mr. Carey will also report and answer any questions pertaining to the schematic design which should be completed prior to the October 25 City Council meeting. NH/kv ... ,.." 11A 10/05/93 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page Cheelc Nurber Budgetary Account Nurber Vendor Name Vendor Nurber Check - Date Written Amount of Check --....-..--.....-- ------------------------- ------------------------------ ------------- -------------------- ..--------------- 20107 POSTAGE METER-VARIOUS POSTAGE BY PHONE 015466 9/01/93 600.00 20108 PAYROLL-FINANCE OHIO NATIONAL LIFE INS 060400 9/01/93 11.35 20109 CONFERENCE-FINANCE OR STATE TREASURY 014505 9/01/93 108.00 20110 V 0 I 0 V 0 I 0 V 0 I 0 20111 V 0 I 0 V 0 I 0 V 0 I 0 20112 V 0 I 0 V 0 I 0 V 0 I 0 20113 SERVICES-POLICE RED LION MEDFORD NONE 9/03/93 324.36 20114 REFUND-WATER/SEWER TIMBER MTN FOR IND INC NONE 9/03/93 3.25 20115 REFUND-WATER/SEWER GEORGE LAIRD NONE 9/03/93 21.65 20116 REGISTRATION FBI NATIONAL ACADEMY NONE 9/03/93 110.00 20117 SERVICES-WWTP A & A PEST CONTROL INC 000011 9/03/93 170.00 20118 SUPPLI ES-WWTP AMERICAN SIGMA 000323 9/03/93 4,755.77 20119 SUPPLI ES-POLI CE AUTOMATED OFFICE SYS 000563 9/03/93 347.89 20120 SERVICES-WWTP BAND L CONCRETE 001031 9/03/93 1,105.00 20121 SERVICES-NON DEPT WILLIAM P. BETHKE 001246 9/03/93 1,095.80 20122 SUPPLIES-WWTP CHARTS INC 002405 9/03/93 109.64 20123 SERVICES-WWTP CINTAS 002484 9/03/93 138.59 20124 SERVICES-COURT MARGOT COMLEY 002686 9/03/93 27.50 20125 SUPPLIES-PARKS RUTH DESANTIS 003201 9/03/93 20.00 20126 SERVICES-PLANNING DEPT OF LAND CONSERVATION 003215 9/03/93 126.92 20127 SUPPLIES-STREET EDWARDS EQUIPMENT CO INC 004091 9/03/93 317.01 20128 SUPPLIES-C STORES FIRST BANK OF MARIETTA 005133 9/03/93 167.97 20129 SUPPLIES-STREET G.K. MACHINE 006009 9/03/93 84.55 20130 SERVICES-VARIOUS G. I.E. MOBILNET 006373 9/03/93 501.67 20131 SERVICES-WATER HERSHBERGER MOTORS 007150 9/03/93 43.00 20132 SUPPLI ES- LI BRARY HIGHSMITH CO INC 007215 9/03/93 129.86 20133 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 9/03/93 1,440.00 20134 SERVICES-POLICE KILROY'S SELF STORAGE 010088 9/03/93 70.00 20135 MAINTENANCE-COURT MSI GROUP INC 012015 9/03/93 125.00 20136 SUPPLIES-RSVP MEI-MICRO CENTER 012421 9/03/93 82.99 20137 SUPPLI ES - STREET MORTON INTERNATIONAL INC 012617 9/03/93 349.85 20138 SUPPLIES-BUILDING MUFFLERS, HITCHES & MORE 012655 9/03/93 95.00 20139 SERVICES-911 NEW WORLD SYSTEMS 013163 9/03/93 113.70 20140 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 9/03/93 1,455.28 20141 REGISTRATION-VARIOUS OMN ITRAK 014046 9/03/93 298.00 20142 SERVICES-HOUSING PACIFIC NW MASONRY 015032 9/03/93 200.00 20143 SERVICES-PARKS PORTLAND GENERAL ELECTRIC 015420 9/03/93 110.07 20144 SERVICES-911 PTI COMMUNICATIONS 015580 9/03/93 120.00 20145 SERVICES-WWTP QUALITY CONTROL SERVICES 016063 9/03/93 136.00 20146 MAINTENANCE-WATER RADIX CORPORATION 017035 9/03/93 525.00 20147 SUPPLIES-VARIOUS RELIABLE OFFICE SUPPLY 017161 9/03/93 63.81 20148 SUBSCRIPTION-PARKS SCHOLASTIC COACH 018284 9/03/93 11.98 20149 SUPPLIES-WWTP LES SCHWAB TIRE CENTER 018300 9/03/93 13.89 20150 SUPPLIES-WWTP SETON NAME PLATE CORP 018403 9/03/93 536.52 20151 MAINTENANCE-LIBRARY SOUND ELEVATOR CO 018610 9/03/93 158.36 16,225.23 .' .. T 11A 10/05/93 A/P CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 2 Check Nl.ri>er Budgetary Account Nl.ri>er Vendor Name Vendor Nl.ri>er Check - Date Written Amol6lt of Check ------------ ------------------------- ------------------------------ -------......---- -------------------- -----------...---- 20152 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 9/03/93 554.28 20153 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 9/03/93 942.90 20154 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 9/03/93 738.31 20155 SUPPLIES-LIBRARY WAL-MART STORES INC 022035 9/03/93 43.50 20156 SUPPLIES-CITY HALL WOODBURN CLEANERS 022630 9/03/93 4.50 20157 SERVICES-WWTP/PW WOODBURN INDEPENDENT 022630 9/03/93 136.10 20158 SUPPlI ES-STREET WOODBURN LUMBER CO 022660 9/03/93 43.95 20159 REIMBURSEMENT-OAR GRACE DAVIDSON 045210 9/03/93 18.72 20160 REIMBURSEMENT-OAR WINNIFRED FACHINI 045245 9/03/93 36.00 20161 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 9/03/93 149.50 20162 SERVICES-VARIOUS PERSONAL TOUCH COMPUTI NG 015237 9/03/93 780.00 20163 SERVICES-POLICE REO LION INN NONE 9/09/93 54.06 20164 SERVICES-WATER US POST OFF I CE 020090 9/10/93 233.59 20165 LOAN PAYMENT-NON DEPT US BANK OF OREGON 020089 9/13/93 20,999.39 20166 V 0 I 0 V 0 I 0 V 0 I 0 20167 V 0 I 0 V 0 I D V 0 I D 20168 V 0 I 0 V 0 I 0 V 0 I D 20169 V 0 I 0 V 0 I 0 V 0 I D 20170 V 0 I 0 V 0 I 0 V 0 I D 20171 CONFERENCE-PARKS NRPA HOUSING NONE 9/15/93 224.00 20172 CONFERENCE-OAR HUNTLEY INN NONE 9/15/93 139.10 20173 REFUND-WATER/SEWER MIKE GRIFFITH NONE 9/15/93 30.88 20174 REFUND-WATER/SEWER DEWEY NEWTON NONE 9/15/93 26.05 20175 REFUND-BUSINESS LICENSE UNIVERSAL FOREST PRODUCTS NONE 9/15/93 25.00 20176 REFUND-WATER/SEWER HelEN HOMANN NONE 9/15/93 23.39 20177 SIDEWALK SUB-STREET HOMER N BOWMAN NONE 9/15/93 112.50 20178 SERVICES-WWTP A & A PEST CONTROL INC 000011 9/15/93 170.00 20179 SUPPLIES-STREET ACE CHEMICAL TOILETS 000031 9/15/93 150.00 20180 SUBSCRIPTION-PLANNING AMERICAN PLANNING ASSOC 000271 9/15/93 116.00 20181 REIMBURSEMENT-POLICE RON ANTOINE 000530 9/15/93 73.45 20182 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 9/15/93 470.00 20183 SERVICES-VARIOUS AT & T 000623 9/15/93 148.19 20184 SERVICES.911 AT&T CONSUMER PRODUCT DIV 000640 9/15/93 27.50 20185 SUPPlI ES-POll CE BALLOON WHOLESALERS INTL 001012 9/15/93 307.03 20186 SUPPLIES-VARIOUS BOISE CASCADE 001340 9/15/93 242.21 20187 SUPPlI ES-POll CE BOY SCOUTS OF AMERICA 001385 9/15/93 42.00 20188 SUPPLIES-LIBRARY BRIGHAM YOUNG UNIVERSITY 001468 9/15/93 67.50 20189 SUPPLIES-STREET CANBY SAND & GRAVEL CO 002060 9/15/93 433.78 20190 SERVICES-WWTP CINTAS 002484 9/15/93 334.16 20191 SERVICES-WWTP CLACKAMAS COUNTY FINANCE 002555 9/15/93 50.00 20192 SERVICES-COURT MARGOT COMLEY 002686 9/15/93 42.50 20193 SUPPLIES-WATER CONSOLIDATED SUPPLY CO 002770 9/15/93 20.00 20194 SUPPLIES-WTP CURTIN MATHESON SCIENTIFIC 002955 9/15/93 247.48 20195 SERVICES-WATER DAILY JOURNAL OF COMMERCE 003020 9/15/93 18.00 20196 SUPPLIES-LIBRARY DIAMOND LAKE BOOK CO 003218 9/15/93 48.81 20197 SERVICES-PARKS ENGELMAN ELECTRIC 004190 9/15/93 36.75 44,586.31 .'" r 11A 10/05/93 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 3 Check NlBber Budgetary Account NlBber Vendor Name Vendor NlBber Check - Date Yritten Amount of Check ------..----- ------------------..------ ------------------------------ ------------- -------------------- ---------------- 20198 SUPPLIES-LIBRARY EOFF ELECTRIC CO 004230 9/15/93 19.02 20199 SEYER BOND COUPONS FIRST INTERSTATE BANK 005140 9/15/93 270.00 20200 SERVICES-WATER FRIENDLY GMC 005349 9/15/93 31.82 20201 SERVICES-911 GERVAIS TELEPHONE CO 006143 9/15/93 95.44 20202 SERVICES-CODE ENFORCE G. LE. MOBILNET 006373 9/15/93 52.77 20203 SUPPlIES-WTP H20NLY 007010 9/15/93 46.50 20204 SERVICES-CTY HALL/LIBRARY C.J. HANSEN CO INC 007055 9/15/93 178.50 20205 SUPPlIES-PW HILL-DONNELLY DIRECTORIES 007220 9/15/93 104.68 20206 SUPPLIES-WTP INDUSTRIAL FASTNERS 008073 9/15/93 40.40 20207 SUPPLIES-VARIOUS INDUSTRIAL YELDING SUPPLY 008100 9/15/93 258.72 20208 SUPPLIES-POLICE IQ TECHNOLOGIES 008315 9/15/93 15.00 20209 SERVICES-ENG/STREET JOB SHOPPERS INC 009119 9/15/93 2,102.70 20210 SERVICES-POLICE DR ROBERT H. JONES 009147 9/15/93 298.00 20211 SERVICES-ENGINEERING KITTELSON & ASSOCIATES INC 010093 9/15/93 4,340.18 20212 SUPPLIES-LIBRARY LEI, INC 011189 9/15/93 28.70 20213 SUPPLIES-NON DEPT 1I NO'S MARKET 011240 9/15/93 307.70 20214 SERVICES-WTP MAPLE RIDGE JANITORIAL 012073 9/15/93 420.00 20215 SUBSCRIPTION-LIBRARY MARVEL C(Jo\ I CS 012239 9/15/93 27.00 20216 FUEL-VARIOUS METROFUELING INC 012448 9/15/93 640.15 20217 SUPPLIES-PUBLIC WORKS MI LES CHEVROLET 012490 9/15/93 8,494.89 20218 SERVICES-POLICE DR. CLEON MILLER 012509 9/15/93 414.50 20219 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 9/15/93 170.00 20220 SERVICES-ENG NEALS FRAMERY & GALLERY 013146 9/15/93 184.70 20221 SUPPLIES-CITY HALL WALTER E NELSON CO 013153 9/15/93 117 . 05 20222 SUPPLIES-WTP OFFICE DEPOT 014029 9/15/93 113.46 20223 SERVICES-VARIOUS ONE CALL CONCEPTS INC 014054 9/15/93 54.75 20224 MEMBERSHIP-FINANCE OR ASSOC OF MUNICIPAL RECORDER 014083 9/15/93 30.00 20225 SUPPLIES-POLICE OR DEPT OF GENERAL SERVICES 014201 9/15/93 375 . 00 20226 SERVICES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 9/15/93 38.50 20227 SERVICES-POLICE ORE SECRETARY OF STATE 014480 9/15/93 40.00 20228 REGISTRATION-OAR OREGON TRANSIT ASSOC 014610 9/15/93 157.00 20229 SERVICES-WTP OREGONIAN PUBLISHING CO 014653 9/15/93 207.00 20230 SUPPlI ES-WA TER PACIFIC WATER WORKS SUPPLY 015065 9/15/93 2,047.80 20231 SERVICES-WTP T.A. PELSUE COMPANY 015218 9/15/93 65.94 20232 SUPPLIES-CITY ADMIN PERSONAL TOUCH COMPUTING 015237 9/15/93 260.00 20233 SUPPLIES-STREET THE PLANK COMPANY 015338 9/15/93 960.00 20234 SUPPlIES-WTP PLATT ELECTRIC CO 015340 9/15/93 108.42 20235 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 9/15/93 21,830.91 20236 SUPPLIES-COURT PRINTING ARTS INC 015520 9/15/93 219.31 20237 REGISTRATION-PLANNING FRED PRYOR SEMINARS INC 015572 9/15/93 99.00 20238 SERVICES-ENGINEERING QUALITY GOVERNMENT SERV ASSOC 016065 9/15/93 1,521.00 20239 SERVICES-COURT TERRY RAMIREZ 017050 9/15/93 47.00 20240 SUPPLIES-FINANCE RELIABLE OFFICE SUPPLY 017161 9/15/93 21.98 20241 SUBSCRIPTION-LIBRARY RIP CITY MAGAZINE 017212 9/15/93 24.95 20242 SUPPLIES-WATER SAFFRON SUPPLY CO 018020 9/15/93 85.71 20243 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 9/15/93 177.60 91,730.06 ... r" 11A 10/05/93 A/P CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 4 Check NUJber Budgetary Account NUJber Vendor Name Vendor NUJber Check - Date Written Amount of Check ..----..-..--..- ------------------------- ------------------------------ -----..------- -------------------- ---------------- 20244 SERVI CES-POLI CE SALEM HOSPITAL 018100 9/15/93 38.00 20245 SERVICES-PARKS RSS ARCHITECTURE, P.C. 018189 9115/93 3,485.85 20246 SERVICES-PARKS SCHOOL BUS SERVICES INC 018270 9/15/93 192.00 20247 SUPPLI ES- LI BRARY SCOT CUSTOOIAL SUPPLY 018308 9/15/93 61.32 20248 SERVICES-WATER SERVICENTER 018360 9/15/93 619.75 20249 SERVICES-CITY ATTY N. ROBERT SHIELDS 018450 9/15/93 4,500.00 20250 SUPPLIES-VARIOUS SILVERFLEET SYSTEMS 018465 9/15/93 1,957.81 20251 SUPPLIES-STREET/WATER SILVERTON SAND & GRAVEL 018490 9/15/93 1,731.30 20252 REGISTRATION-VARIOUS SKILLPATH INC 018527 9115/93 198.00 20253 REIMBURSEMENT-LIBRARY LI NDA SPRAUER 018710 9/15/93 95.70 20254 SERVICES-VARIOUS TELECOMM SYSTEMS INC 019043 9115/93 159.75 20255 REIMBURSEMENT-FINANCE MARY TENNANT 019055 9/15/93 11.20 20256 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 9115/93 213.00 20257 SUPPLIES-WTP U.S. BEARINGS & DRIVES 020049 9/15/93 32.34 20258 SERVICES-PARKS US POST OFF I CE 020090 9/15/93 800.00 20259 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020091 9/15/93 477.36 20260 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 9115/93 2,873.82 20261 SUPPLIES-WTP VALLEY WELDING SUPPLY 021050 9/15/93 9.00 20262 SUPPLIES-VARIOUS VIESKO REDI-MIX 021140 9/15/93 7,234.14 20263 SERVICES-WTP WATER,FOOD & RESEARCH LAB 022062 9115/93 30.00 20264 SUPPLIES-WATER WILLAMETTE SCREW & SUPPLY 022355 9/15/93 276.00 20265 SERVICES-POLICE WOODBURN CARCRAFT 022508 9/15/93 1,226.75 20266 SUPPLIES-POLI CE WOODBURN OFFICE SUPPLY 022670 9/15/93 14.58 20267 SERVICES-WATER US POST OFF I CE 020090 9/15/93 147.44 20268 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 9/15/93 114.84 20269 SERVICES-WATER US POST OFFICE 020090 9/15/93 169.82 20270 V 0 I D V 0 I D V 0 I D 20271 V 0 I D V 0 I D V 0 I D 20272 V 0 I D V 0 I D V 0 I D 20273 CONFERENCE-WTP WASHINGTON STATE UNIVERSITY NONE 9/24/93 760.00 20274 SERVICES-WTP ALDERBROOK INN NONE 9/24/93 57.41 20275 REFUND-BUILDING NUEVO AMANECER NONE 9/24/93 3,245.07 20276 REGISTRATION-ENG EVENT SOLUTIONS INC NONE 9/24/93 150.00 20277 SUPPLIES-LIBRARY ABLE BOOK CO 000028 9/24/93 63.00 20278 SUPPLIES-LIBRARY ADAMS NEWS CO I NC 000063 9/15/93 3.89 20279 SERVICES-LIBRARY A-QUALITY TYPEWRITER 000420 9/24/93 750.00 20280 SUPPLIES-VARIOUS AUTOMATED OFFICE SYS 000563 9/24/93 207.19 20281 SERVI CES-POLI CE AT&T LANGUAGE LINE SERVICES 000659 9/24/93 328.50 20282 SERVICES-LIBRARY DANIEL BAUGH 001164 9/24/93 2,980.00 20283 SUPPLIES-VARIOUS BOISE CASCADE 001340 9/24/93 174.74 20284 SUPPLIES-WTP BUCHANAN AIR INC 001577 9/24/93 115.29 20285 SUPPLIES-LIBRARY BUILDING TECH BOOKSTORE 001587 9/24/93 126.86 20286 SUPPLIES-POLICE CADDYLAK SYSTEMS CO 002037 9/24/93 211.74 20287 SERVICES-PARKS OON CAREY & ASSOCIATES 002126 9/24/93 4,758.00 20288 REIMBURSEMENT-CITY ADMIN CHRIS CHILDS 002448 9/24/93 47.39 20289 SERVICES-WTP CINTAS 002484 9/24/93 327.17 132,706.08 ...' ~,. 11A 10/05/93 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 5 Check Nunber Budgetary Account Nunber Vendor Name Vendor Nunber Check - Date Written ~t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 20290 WORKERS COMP-NON DEPT CIS: CITY-CTY INS. SERVo 002488 9/24/93 15,802.29 20291 SUPPLIES-STREET COLUMBIA EQUIPMENT INC 002670 9/24/93 58.50 20292 MAINTENANCE-C STORES COPY OFFICE PRODUCTS 002875 9/24/93 178.75 20293 SUPPLIES-LIBRARY DIAMOND LAKE BOOK CO 003218 9/24/93 49.27 20294 SUPPLIES-STREET EDWARDS EQUIPMENT CO INC 004091 9/24/93 42.35 20295 REIMBURSEMENT-WWTP TERRY EMERSON 004143 9/24/93 55.40 20296 REIMBURSEMENT'POLICE DONALD L EUBANK 004280 9/24/93 32.65 20297 SUPPLIES-C STORES FORCE 4 COMPUTER 005242 9/24/93 194.32 20298 SUPPLIES-LIBRARY FOREST HOUSE 005248 9/24/93 215.52 20299 SUPPLIES-LIBRARY GRAPHIC ARTS CENTER 006277 9/24/93 15.47 20300 REIMBURSEMENT-FINANCE NANCY GRITTA 006325 9/24/93 29.50 20301 SERVICES-VARIOUS G.T.E. MOBILNET 006373 9/24/93 852.97 20302 SUPPLIES-WWTP HIGHWAY FUEL CO 007200 9/24/93 920.00 20303 SUPPLIES'LIBRARY HILL-DONNELLY DIRECTORIES 007220 9/24/93 104.68 20304 CONFERENCE-PARKS INN OF THE 7TH MOUNTAIN 008030 9/24/93 96.00 20305 SUPPLIES-LIBRARY J.G. FERGUSON PUBLISHING CO 009022 9/24/93 135.90 20306 SERVICES-ENG JOB SHOPPERS INC 009119 9/24/93 459.00 20307 SUPPLIES-LIBRARY JEAN KARR & CO 010030 9/24/93 33.50 20308 SERVICES-POLICE KILROY'S SELF STORAGE 010088 9/24/93 70.00 20309 SUPPLIES-CITY ATTY LEGISLATIVE COUNSEL COMM 011200 9/24/93 290.00 20310 SUPPLIES-LIBRARY LIBERTY PUBLISHING HOUSE 011222 9/24/93 190.00 20311 SUPPLIES-POLICE LIGHTNING POWDER CO 011230 9/24/93 144.15 20312 SUPPLIES-BUILDING MARION COUNTY BLDG INSPEC 012090 9/24/93 2,383.29 20313 SUPPLIES-VARIOUS METROFUELING INC 012448 9/24/93 423.59 20314 REIMBURSEMENT-POLICE PAUL NULL 013420 9/24/93 36.20 20315 MEMBERSHIP-WWTP ORE ASSOC OF CLEAN WATER 014040 9/24/93 75.00 20316 REGISTRATION-BUILDING OREGON BUILDING OFFICIALS 014125 9/24/93 65.00 20317 SUPPLIES-POLICE OREGON FIRE EQUIPMENT CO 014304 9/24/93 74.88 20318 SERVICES-WWTP OREGON MAINTENANCE SECTION 014340 9/24/93 80.00 20319 REGISTRATION/DUES-PARKS OR RECREATION & PARKS ASSOC 014431 9/24/93 555.00 20320 SUPPLIES-WWTP PIONEER ELECTRONICS 015345 9/24/93 11.99 20321 SUPPLIES-STREET PRIER PIPE & SUPPLY INC 015515 9/24/93 76.62 20322 SERVICES-911 PTI COMMUNICATIONS 015580 9/24/93 120.00 20323 SERVICES-COURT TERRY RAMIREZ 017050 9/24/93 47.00 20324 SERVICES-WATER RAWLINSON'S LAUNDRY 017055 9/24/93 14.40 20325 SUPPLIES-WWTP SEWING & VACUUM EXCHANGE 018405 9/24/93 27.99 20326 SUPPLIES-POLICE TERRITORIAL SUPPLIES INC 019060 9/24/93 8.00 20327 SUPPLI ES-WWTP UNOCAL:ERNIE GRAHAM OIL 020010 9/24/93 75.00 20328 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 9/24/93 156.80 20329 SERVICES-WWTP WATER,FOOO & RESEARCH LAB 022062 9/24/93 1,310.00 20330 SERVICES-POLICE WOODBURN FLORIST 022600 9/24/93 65.00 20331 SERVICES-PARKS WOODBURN INDEPENDENT 022630 9/24/93 126.00 20332 SUPPLlES-WWTP WOODBURN RENTAL CENTER 022710 9/24/93 18.00 20333 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 9/24/93 165.92 20334 SERVICES-ENGINEERING OREGON DEPT OF WATER RESOURCES 14218 9/29/93 950.00 20335 SERVICES-VARIOUS POSTAGE BY PHONE SYSTEM 015466 9/29/93 600.00 160,141.98 ",," .,.. 11A 10/05/93 A/P CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 6 Check NUTber Budgetary Account NUTber Vendor Name Vendor NUTber Check - Date Written Amou'It of Check ..--.............-..... -----..-..----------------- ------------------------------ ------------- -----------..-------- ---------------- 20336 V 0 I D V 0 I D V 0 I D 20337 V 0 I D V 0 I D V 0 I D 20338 V 0 I D V 0 I D V 0 I D 20339 V 0 I D V 0 I D V 0 I D 20340 REFUND-WATER/SEWER EDWARD WANNER NONE 9/30/93 18.96 20341 REFUND-WATER/SEWER FRANK WILLIAMS NONE 9/30/93 21.65 20342 REFUND-WATER/SEWER BETTY ZACH NONE 9/30/93 10.85 20343 SIDEWALK SUBSIDY-STREET REBECCA WILCOX NONE 9/30/93 500.00 20344 SIDEWALK SUBSIDY-STREET DORIS MOORE NONE 9/30/93 500.00 20345 WITNESS FEE-CITY ATTY ALLEN DICK NONE 9/30/93 5.00 20346 WITNESS FEE-CITY ATTY RICHARD GREER NONE 9/30/93 5.00 20347 SUPPLIES-FINANCE A-1 TYPEWRITER SERVICE 000008 9130/93 20.50 20348 SUPPLIES-LIBRARY AM HERITAGE DICTIONARY 000246 9/30/93 35.45 20349 SUPPLlES-WTP A-QUALITY TYPEWRITER 000420 9/30/93 18.95 20350 SERVICES-POLICE/CITY HALL ARATEX SERVICES, INC 000535 9130/93 118.21 20351 SUPPLIES-PARKS/PW AUTOMATED OFFICE SYS 000563 9/30/93 580.19 20352 SUPPLI ES - PARKS AWARDS AND ATHLETICS 000580 9/30/93 338.55 20353 REIMBURSEMENT-ENG DUANE BARRICK 001148 9/30/93 27.50 20354 SUPPLIES-PARKS FRANK BASHOR SUPPLIES 001160 9/30/93 87.50 20355 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 9/30/93 136.04 20356 SUPPLIES-VARIOUS BOISE CASCADE 001340 9/30/93 458.58 20357 SUPPLIES-CITY ATTY BUTTER~THS LEGAL PUBLISH 001590 9/30/93 81.47 20358 SERVICES-POLICE CASE AUTOMOTIVE 002190 9130/93 1,172.76 20359 SERVICES-STREET CASCADE FARM MACHINERY 002210 9130/93 515.73 20360 SUPPLIES-LIBRARY CHILDRENS PRESS PUBLISHER 002450 9/30/93 178.60 20361 SERVICES-ENGINEERING CH2M-HILL 0024n 9130/93 1,867.74 20362 SERVICES-PUBLIC WORKS CH2M-HILL 002478 9/30/93 1,588.02 20363 SERVICES-WTP CINTAS 002484 9130/93 137.74 20364 SUPPLIES-VARIOUS CONVENI ENCECARD 002815 9/30/93 24.84 20365 SUPPLIES-C STORES COPY OFFICE PRODUCTS 002875 9/30/93 755.50 20366 SERVICES-PARKS DAILY JOURNAL OF COMMERCE 003020 9/30/93 252.00 20367 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 9/30/93 381.71 20368 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 9/30/93 53.49 20369 SERVICES-ENGINEERING DE HAAS & ASSOCIATES INC 003108 9/30/93 8,617.10 20370 SUPPLIES-WTP DREXELBROOK ENGINEERING CO 003283 9130/93 1,483.98 20371 SERVICES-PARKS ENGELMAN ELECTRIC 004190 9/30/93 354.04 20372 SUPPLIES-VARIOUS FARM PLAN 005062 9/30/93 230.26 20373 REIMBURSEMENT-PARKS BRIAN FLANNIGAN 005170 9/30/93 75.00 20374 SERVICES-WATER G.K. MACHINE 006009 9/30/93 43.99 20375 SUPPLIES-PARKS GRAND SLAM 006273 9/30/93 164.95 20376 SERVICES-PARKS GREER BROS LANDSCAPING 006300 9/30/93 810.00 203n SERVICES-VARIOUS G. T.E. MOBILNET 006373 9/30/93 72.32 20378 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 9/30/93 1,276.18 20379 SUPPLlES-POLlCE HARRIS UNIFORMS 007090 9/30/93 130.80 20380 SERVICES-PARKS HERSHBERGER MOTORS 007150 9/30/93 69.00 20381 SERVICES-WATER HESSEL TRACTOR & EQUIPMENT 007175 9/30/93 480.76 183,842.89 '-, ,- 11A 10/05/93 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1993 Page 7 Check NU1ber Budgetary Account NU1ber Vendor Name Vendor NU1ber Check - Date Written Amount of Check -------.........- ------....--....------------- ------------------------------ ------------- ...----------....------- ---------------- 20382 SUPPLIES-LIBRARY INGRAM DIST GROUP 008116 9130/93 37.01 20383 SERVICES-STREET JOB SHOPPERS INC 009119 9/30/93 785.70 20384 SERVICES-PUBLIC WORKS KIZER EXCAVATING CO 010056 9/30/93 500.00 20385 SUPPLIES-VARIOUS L & L BUILDING SUPPLIES 011010 9130/93 102.03 20386 SERVICES-BUILDING BILL LANDON 011031 9/30/93 145.00 20387 REIMBURSEMENT-FIN/COURT GERALD LEIMBACH 011190 9/30/93 58.50 20388 SUPPLIES-LIBRARY LIBRARY ASSOCIATES 011242 9/30/93 78.60 20389 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 9130/93 105.62 20390 SERVICES-WTP MAPLE RIDGE JANITORIAL 012073 9/30/93 420.00 20391 SERVICES-STREET MARION COUNTY FISCAL SVCS 012140 9/30/93 898.66 20392 SUPPLIES-LIBRARY MARSHALL CAVENDISH CORP 012235 9130/93 949.67 20393 SERVICES-ENGINEERING GORDON L MERSETH P.E. 012434 9/30/93 1,819.50 20394 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 9/30/93 345.69 20395 SERVICES-PARKS MUFFLERS, HITCHES & MORE 012655 9130/93 95.00 20396 SUPPLIES-LIBRARY NATIONAL GEOGRAPHIC SOCIETY 013060 9/30/93 12.90 20397 ADMISSIONS-PARKS NEWPORT AQUA CENTER 013180 9/30/93 133.00 20398 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 9/30/93 470.75 20399 REIMBURSEMENT-POLICE PAUL NULL 013420 9/30/93 106.65 20400 SUPPLIES-LIBRARY ORBIS PUBLICATIONS 014057 9/30/93 289.12 20401 SERVICES-CTY HALL/LIBRARY OR BLDG CODES AGENCY 014160 9130/93 202.24 20402 SUPPLIES-LIBRARY OXMooR HOUSE 014665 9130/93 23.20 20403 SUPPLIES-LIBRARY P B C 015205 9130/93 61.73 20404 SUPPLIES-LIBRARY PETERSON'S 015252 9130/93 56.46 20405 SUPPLIES-LIBRARY PHYSICIANS DESK REFERENCE 015275 9/30/93 94.90 20406 SUPPLIES-POLICE PIONEER ELECTRONICS 015345 9/30/93 7.90 20407 SERVICES-PARKS PRY PUBLISHING 015571 9130/93 686.00 20408 SERVICES-WTP QUEEN PUMP CO 016068 9/30/93 1,715.95 20409 SERVICES-COURT TERRY RAMIREZ 017050 9/30/93 32.00 20410 SUPPLIES-WTP JACK RAWLI NGS 017054 9/30/93 1,895.20 20411 SERVICES-VARIOUS RAWLINSON'S LAUNDRY 017055 9/30/93 76.45 20412 SUPPLIES-LIBRARY REGENT BOOK COMPANY 017148 9/30/93 10.18 20413 SERVICES-POLICE ROY'S BIKE SHOP 017353 9/30/93 100.00 20414 SUPPLIES-PARKS S & S ARTS & CRAFTS 018017 9/30/93 1,151.28 20415 SUPPLIES-LIBRARY ST. MARTIN'S PRESS INC 018033 9/30/93 71.26 20416 SERVICES-PARKS SCHOOL BUS SERVICES 018270 9130/93 212.57 20417 SUPPLIES-LIBRARY SCIENTIFIC AMERICAN LIBRARY 018287 9130/93 28.26 20418 SERVICES-TRANSIT/WTP LES SCHWAB TIRE CENTER 018300 9/30/93 171.49 20419 SUPPLIES-PARKS SHOP-N-KART 018451 9/30/93 48.30 20420 REIMBURSEMENT-PARKS BRIAN SJOTHUN 018456 9/30/93 70.76 20421 SERVICES-911 SILVER FALLS 911 018468 9/30/93 89.70 20422 SERVI CES-POLI CE SLATER COMMUNICATIONS 018522 9/30/93 321.15 20423 SUPPLIES-LIBRARY SOUTHEASTERN BOOK CO 018627 9/30/93 11.60 20424 SERVICES-WTP STATESMAN JOURNAL NEWSPAPER 018760 9/30/93 191.50 20425 SUPPLIES-POLICE THOMAS P. TENNANT 019058 9/30/93 575.35 20426 SUPPLIES-LIBRARY TIME-LIFE BOOKS 019160 9/30/93 19.15 20427 SERVICES-PARKS DAVID L TRAPP & ASSOC 019210 9/30/93 890.00 200,010.87 ." 1'" 11A 10/05/93 A/P CHECK liSTING FOR THE MONTH OF SEPTEMBER 1993 Page 8 Check NlIIi>er Budgetary Account NlIIi>er Vendor Name Vendor NlIIi>er Check - Date Written Amou'lt of Check ......---..----- ......----------------......----- ------------------------------ -----..------- ...------------------- -----------..---- 20428 SUPPLIES-WATER TRAFFIC SAFETY SUPPLY CO 019220 9/30/93 852.36 20429 SERVICES-WATER U.S. POST OFFICE 020090 9/30/93 162.11 20430 SUPPLIES-lIBRARY USWEST DIRECT 020092 9/30/93 82.70 20431 SERVICES-911 US WEST C(JKJNICATlONS 020095 9/30/93 69.80 20432 SUPPlI ES-PARKS/WWTP VIESKO REDI MIX 021140 9/30/93 625.00 20433 SUPPLIES-PARKS VIKING OFFICE PROOUCTS 021180 9/30/93 254.89 20434 SERVICES-POLICE WAl-MART STORES INC 022035 9130/93 95.09 20435 SUPPLIES-liBRARY WASHINGTON STATE UNIVERSITY 022051 9/30/93 28.72 20436 SERVICES-WWTP/WATER WATER,FOOD & RESEARCH lAB 022062 9/30/93 1,341.00 20437 SERVICES-WWTP WESTECH ENGINEERING INC 022165 9/30/93 861.60 20438 SUPPLIES-WATER WESTERN POWER & EQUIPMENT 022228 9/30/93 282.89 20439 SUPPLIES-WTP WESTERN TOOL SUPPLY 022236 9/30/93 26.98 20440 SERVICES-PARKS WOODBURN ELKS 022585 9/30/93 150.00 20441 SUPPLIES-PARKS WOODBURN FERTilIZER 022590 9/30/93 7.50 20442 SUPPLIES-VARIOUS WOODBURN lUMBER CO 022660 9130/93 85.90 20443 SUPPLIES-PARKS WOODBURN OFFICE SUPPLY 022670 9130/93 65.75 20444 SUPPLIES-POLICE WOODBURN PHARMACY 022680 9/30/93 17.93 20445 SUPPLIES-LIBRARY WORLD BOOK-CHIlDCRAFT 022810 9/30/93 658.00 20446 SUPPl I ES-WWTP YOOER MILL 024040 9/30/93 40.00 20447 SERVICES-RSVP DOROTHEA DOUBRAVA 035150 9/30/93 100.32 20448 SERVICES-RSVP MARGARET KANE 035390 9/30/93 13.20 20449 SERVICES-RSVP DALE KELSAY 035395 9/30/93 38.16 20450 SERVICES-RSVP ETTA KOPPES 035415 9/30/93 28.80 20451 SERVICES-RSVP lEO lA ROQUE 035465 9130/93 36.00 20452 SERVICES-RSVP CHARLES MOHLER 035555 9/30/93 19.20 20453 SERVICES-RSVP ALMEDA QUIRING 035608 9/30/93 55.12 20454 SERVICES-RSVP JAY WOODS 035763 9130/93 78.24 20455 SERVICES-RSVP GERALD WOOD 035790 9/30/93 19.44 20456 SERVICES-OAR MARGARET BEll 045050 9/30/93 23.57 20457 SERVICES-DAR HATTIE CLARK 045100 9/30/93 128.16 20458 SERVICES-DAR CORNELIUS DONNEllY 045230 9/30/93 202.32 20459 SERVICES-DAR WINNIFREO FACHINI 045245 9/30/93 64.08 20460 SERVICES-OAR FREMONT GREEHlING 045290 6/03/93 18.00 20461 SERVICES-OAR MARilYN PARADIS 045512 9/30/93 51.00 20462 SERVICES-OAR BETTY PARK 045515 9/30/93 35.50 20463 SERVICES-OAR GERTRUDE REES 045545 9/30/93 74.64 20464 SERVICES-OAR HATTIE VANOECOVERING 045670 9/30/93 38.16 20465 SERVICES-OAR lOWELL WIKOFF 045705 9/30/93 50.64 20466 SERVICES-OAR JUDY YOUNG 045740 9/30/93 53.76 20467 PAYROLL-WWTP LEAGUE OF OREGON CITIES 060090 9/30/93 166.10 207.013.50 c';..,. ... r"' 15A MEMO TO: City Administrator for Council Information FROM: Randy Scott, C.E. Tech III, through Public Work Director SUBJECT: Hardcastle Avenue - Sidewalk Replacement DATE: October 5, 1993 City crews removed existing sidewalks on Hardcastle Avenue for the installation of a new water main. The sidewalks were removed on the north side of Hardcastle from Corby St. to Pacific Highway 99E. All approaches that were removed during water line construction have been replaced and the street has been resurfaced. Contract advertisement for the construction of the sidewalks will go out on October 7, 1993 to the Woodburn Independent and the Daily Journal of Commerce. The contractors will have until October 20, 1993 to submit bids at which time they will be opened and read publicly. Staff will present the contract award recommendation to council at the October 25, 1993 meeting. Depending on the weather conditions, the project is expected to be completed by the end of November. Ilg SIDEWAlK.HRD '....-, p.. 158 MEMO TO: Mayor & City Council through City Administrator FROM: Community Development Director ~L.G SUBJECT: McKinley Court Subdivision (4 lots) DATE: October 5, 1993 At their September 23, 1993 public hearing, the Planning Commission gave tentative approval of the four lot subdivision located north of McKinley Street. This decision will become effective 10 days after Planning Commission Approval. The specific property and conditions of approval have been indicated in the staff report with the exception of two corrections to that report which include: The applicant will not be required to provide a property line sidewalk since no sidewalks exist on the north side of McKinley. The subdivision lots will have access to the private drive and not McKinley Street. See attached location map and plat map. ... "'" 158 ~I; ~'I; ~'I; ~,~ .. ~,~ ~""'I' i .... r c.~ Q r:.. q~.G5 158 o .,<:> ~. .,'" LOT 4 10.\89 sa. fT. o LOT 3 I O. 189 sa. fT. <:, In o ,., '" 01) o ..<:> ~. ,'" , :.. :.. o o ('oj , ~ ." ss LAT. I" VATER .t> 12 TOTAL) SERY( CE ~. .,<:> (2 TOTAL! ,'l> ~. . ...'" . . . LOT I . . lOT 2 . . . . . 10.189 SQ. rT . . . .. 10.1811 SQ. FT. 0: :0 -. :"': <:, ,." I 'f? <:, .... :'" ..; . . ..; . 0 . 0 . r . . . ~. lAIIIUf . I . . J' hIOOr-i I . I . . . . . . PAVED PRIVATE . . DRIVEWAY I . . . . . . . . . . 84.95' . 84.IIS' . EXl5 . 8" 55 ...0 ~. ," HCKrNLEY ST. .P ;>. , .. .... 15C MEMO TO: Community Development Director FROM: Bob Arzoian, Building Inspector SUBJECT: Building Activity for SEPTEMBER 1993 DATE: October 5, 1993 SEPTEMBER 1991 SEPTEMBER 1992 SEPTEMBER 1993 No. Dollars No. Dollars No. Dollars New Residence Value 1 $ 95,000 0 $ 0 5 $ 562,073 Multi Family 0 0 0 0 0 0 Residential Adds & Alts 11 99,711 12 44,850 8 49,925 Industrial 0 0 1 700,000 1 3,000 Commercial Value 1 117,249 2 138,000 5 112,500 Signs, Fences, Driveways 3 35,433 8 17,820 3 8,400 Mobile Homes 9 360,000 3 92,000 4 202,000 TOTAL 25 $ 742,642 26 $ 992,670 26 $ 937,898 July 1 - June 30 Fiscal Year-to-Date $ 3.050.656 $ 2.228.758 $ 7.009.856 Robert Arzoian Building Official RA:bw 81dAct09.9J ...... .,. 150 STAFF REPORT TO: WOODBURN MAYOR AND CITY COUNCil THRU CITY ADMINISTRATOR CHRIS CHilDS FROM: NEVIN HOllY, RECREATION AND PARKS DIRECTOR SUBJECT: CENTENNIAL PARK UPDATE DATE: OCTOBER 7, 1993 Centennial Park has moved closer to becoming a reality. On Wednesday, October 6, myself, Mayor Kelley and a community volunteer met with the Marine Reserve Unit located out of Salem. We reviewed our existing plans, made a site visit and had a discussion founded on bringing the Marines to Woodburn to assist with the developing of phase I of Centennial Park. At the conclusion of the meeting, Captain Ramy of the construction unit made a firm commitment to take on the project. Captain Ramy is going to coordinate his efforts with Captain Mouraki who works out of the Portland engineering unit. It is Captain Ramy's goal to have the Portland engineering unit begin surveying and staking this fall and winter. Captain Ramy intends to bring in his construction unit as soon as the weather breaks in early spring. Phase I will include the construction of the access road into Centennial Park, a parking lot, a playground area and the development of one, and hopefully two, ballfields. The ballfield development is being paid for by funds raised by the Rotary Club of Woodburn, the playground by an anonymous donor. The road costs, including gravel and asphalting, as well as phase I drainage tile costs, are the responsibility of the city. These costs will be paid from Parks Capital Funds. We still need an of infusion of additional SDC revenue or another source to meet our initial infrastructure costs. The enthusiasm on the part of the Marine Corps. is exciting. The prospect of a long- term commitment to assisting the city in this project is likely. Additional fund raising and planning will continue this fall and winter. The site plan review process and annexation and zone change will also be completed this fall and winter. ,It is my feeling the development of phase I will catapult the project to a rapid completion. The amount of community enthusiasm and joint community efforts on this project have been remarkable. As we have reiterated numerous times, the development of Centennial Park will assist the city in various ways, including enhanced leisure opportunities and the relief of pressure now felt by our existing parks. '- ,.. CAN WE HELP MIGRANT LABOR? 1't1'-: UL\lCl ,~I)nqref;S vnll J)P cons1dering rev1sions. proposed by tl1e c: (j 1fi m 1 s s i <) non .'1 q r 1 C u 1 t u t- a 1 i'i 0 r k e r s . tot h elm m i 9 rat i. 0 n R e t () nn and V.J ld:. 1 <J 1 Act. un e 0 t t n ere com men d a t ion s s u 9 9 est sea n c e 11 at ion IJ t tl1 e R ~~ I.' j e n ish men t J-\ 9 r 1 C u 1 t~ u r a 1 VI 0 r k E: r \ k A I'll b- 1.: 0 9 r am per m i t, tin q t a nn e r s to recruit n,~\1 1mmiqrants. Anot-her I/ould require the Labor Department's )ol:J--placemt;:nt :~elIJ1Ce to aid 1n placinq farm workers in ]obs t,o help Kef,; fJ tj-Iem empl u yeJ 1 clnqe r dur 1ng the year. Why shouldn't the recru1tment ot new workers and the placement ::,elVlce dl.;LlvrtleS ue !Jut toyether tor better coordination? Furt.hennol.-e. \Ihy shouldn t they be handled by an "Associat.ion" cLeated by the em!Jloye1s who would become responsible tor the 1 e c I' u i t men tan d ass 1 q n men t I) i m r q ran t \v () r k e r s i .s 1 n c e the m 1 9 ran t \10 r k ere 0 nee p t 1 n 1-1 ere n t 1 vcr i) sse s s tat e b u u n d a I' i est he" Ass 0 cia t ion" I) 1 ' Ass 0 C 1 a t 1 0 n s \10 ul d tl 0 dOll b t h a vet 0 be r e q ion a 1 inn a t u r e Hit h 1. n tel - 1 E: (,} 1 ':' n a 1 "t 1 e s " ~ II 0 u 1 d n t a In 1 g t' ant vIOl k e r III a nag e men t pro g r a III q,:, further than lust tlle rt:,;rultment and placement ot >Iorkers':' ~) h I) U 1 d n t~ 1. t m a k e ,; e I' tal nth a t \1 e 1 Li 0 kat t e r the \1 e 11 be i n got tho s e dlrerl ffilqrant workers who are In the United States legally; Q!l.Juldn't 1.t dlso assuJ::e t.hat t.hose who are not Ilere legally are U t:: lJ l t:: U l: are and a 1. e L( u 1 C k 1. y de p 0 r t e c1- - t~ (I pro t e c t t 11 e rig h t S 0 f tho s e \ill'.! ,"lIe "plaYlrag by LlI"O rules": \i'ihy shouldn't a migrant, .wrker !11.:\llagemerat: program jJrov Ide ,",(\ey,uatE: Ilous ing, ensure propel:.' medical edre. turnlsl1 tldtlSportdtion >11181-''; needed, and pr'ovIde schoolIng and ;Jav-care 11 tdHl11ies dre 1nvolved': Ln centers VJher'e large numbers ot lIilLjrCil1t \lurker s are ,,;illpJuyeJ. why sllouldn' t the states and counties lilvul JeJ cuoperaLp. readJ Iv 1n locatinq sltes tor any portable ih'U::,lrag, (:.ia5~, Looms, and med1cal (;11111CS, and 1n amending any Ifn/s or regulatIons to permrt the1r use:' fhe elliljlo'lers (tarmers, Pl'ocessors. t~tc,) should have 110 trouble tinding ~~~roprlate tdJent: to develop the necessary organlzation(s) and adrnin.ist,rat.lve'tools", 'I'll<:: "flSSoclatlon(S)" created Hould have to (' 0 0 l~ era U:o ': 1 0 S e 1 y ,11 t 1"1 L t: elm m i q rat 1011 S e r vie e, and 0 the r s tat e d n .j ;,.<ltldl dqencies lri ensurinq the success of nevI "fraud proot \lork JULliOl1zdt.lon ',,),':;uments". i\llyone protest1ng the Llse ot such do ': ume n t.at 1 un Illd'l be d Sk1 nq to rUle pe rpe tua tion and expans i on 0 t t~he abuse~ and mIserv connected witll the current system. ... T fhtLe are many taceL& La an operatIon 01 this type. Just a tew are: ~lassltlcat1on ot mIgrant workers as to u.s. citIzens, legal aliens, or Illlmiq1antfJ. Preparation at quotas for various areas and types and duratIons ot employment. ~~elect1on at mlqrant workers and the guarantee of employment for a l~'.;:1tclln lellYUI 01 time at. ,3 suitable range of jobs, (They should r e~ e 1. ve i ;), CJ t 'd hat the 1 t Iva 9 e s w 0 u 1 d h a v e b t- 0 U g htt hem i t no 1-1 <) L LIS U t tel e cI d u 1 1 n 9 1. he 9 u a ran tee d em p 10 y men t per 1 0 d. ) -furnlsl1lng ot transportatIon as needed to alien workers trom, and back to. thelr ports at entry. \'i L Y s Jh) U 1 d n t tJ j e .. Ass Ci (; I a t 1 0 n ( s ! s u 9 q est e d her e 1 n , to q e the r wit h all ,-,1 the costs cc,nnecteJ with the varIOUS elements recommended, be P Cll d t ':' 1 b V t i1 e <:" m p 10 ye r sin Il (] 1 ve d ? How can the r e con t1 n u e t.o be any "sufjsidy" t01 such a complex problem dIrectly involv:1l1g many ':l '"' 'v e 1 n men tal tt.llh: t. 1 0 n s i F lH 1. 11 e UIl 0 r e , VI j-] Y s 11 <) u 1 d a 11 y 0 11 e us 1 n 9 the :" ~ t V ll~ e Slit t l'i e 1111 9 1 d n t ,y 0 r k e r " Ass 0 cia t ion ( s ) .. bee x e m p t t rom cunt.lllJuLlng to t:l1e cost.S JJY VIrtue 01 employinq less t.han ten \i;)Ly.er~): ~l1oulc!Il t t11e costs be apportIoned among tt18 users based upon t.he number ot workers Involved, be it one or hundreds? T t lIS pro p 0 s a 1 d:l HI S : - 'I' 0 ass U 1 e 1:.. L d t llll 9 1- a n t_ w u r k e 1- s, i 11 C 1 u d I 11 9 1 e gal a lie n s, are properly noused; are fed it necessary; are offered assignments to loc,:ttions 11l1er:e and as needed; are given proper medical attellt1ul1; ale ~10Vlcled WIth day-care and educational programs; dte. pLotecLed I:l.Ciill the lntl'lngement 01 LlJ.elr opportun.lt.leS by llleQal pe.lsuns: and dle treated like human beings. Allor these llHlI~ t LullS \IOli j d be iTI0nl tared, not adminIstered, by existinq ~ e L b '.J IHI '" 1 u r. ex.i s t i 11 9 L ,~ d t:: 1 d 1, s t d 1:.. e, co u n t y, and c i t Y age n c i e s to assure rerLorffidnce to respectlve standards. Penalties for v i 0 I at 1 n q t 11 e l.J1 0 \I t s i ,) 11~: '- t t his t; y S t ems h 0 ul d be s to: ve r e ! -To place al ()t the costs directly on those who employ migrant "u"-her>:> ane: L,) elinlJIJdLE: tlHc abuses assocIdted w1tl"j the "labor : (; n t r act (] 1 III t~ tho dot III r 1 n q . '1' II e e III p 1 0 ye r s s 11 0 u 1 d 11 a V e eve r y 1 n '.: e I j t 1 vet 0:'1 C C Olli P 11 ;~ 11 t L t::' <.>lJ J e c t 1 V e s a t~ the lea s t C 0 st. 1 s ti-jet-e di"l"y (jood l'ea,:,un to contlnue to hIde the true costs at ill 1 ~ 1. d J I t 1 a b () 1 UJ r 0 u 9 I j b 0":: 1. cd pro 9 1- am s sue Las sub sid i zed h 0 u SIn Y f free medlcal care, tood stamps. etc.? Why shouldn't the products U L Li J e 1 riel bur s r e t 1 e c t the rea 1 co s t s () t P 1 ant i n g, cuI t. i vat 1 011 , Ld v,-,~-,tl.ng, dnd l-'locesslllq. rle2.Lurl b. TCiCr. ~lj! ~amell1a ~d) ~~ 0 0 u JJ U 1 n,. 0 fI. 'j, U i 1 'I' e 1. \:: \) _) I 'oJ tj 1 - u I 1 JdLuary ~.~. l~-j':;J REPORT TO CITY COUNCIL ON WASTE WATER ADVISORY COMMITTEE ACTIVITIES BY William Mitchell, chairman I'd like to bring the Council and the public up-to-date tonight on what's going on in wastewater treatment. This matter has been before the Council several times over the past five years. A considerable amount of work and effort went into developing alternative treatment proposals. A public hearing was held two years ago. Then everything was put "on hold" because the federal government hadn't set pollution limits on wastewater being discharged into rivers and streams. Now federal and state government agencies are on the verge of adopting these stricter limits. City staff has not been idle these past two years. While doing field work with the consultant who was evaluating the collection system, staff discovered several problems and was able to correct them. In the field of sludge handling, Frank Sinclair, plant superviso~ was instrumental in convincing the cities and towns in the Pudding River Basin to cooperate on a study. What has been "on hold" the past two years has been plant design. Our treatment plant will have to be upgraded to meet the new stricter pollution limits. Last June the City Council established an Advisory Committee to assist the Council in choosing an improved wastewater treatment system. Our Committee has met three times. We have learned about the pollution permit system. We have taken a tour of the treatment plant. We have looked at the system of pipes and pumpstations that make up our wastewater collection system. And we have looked at some of the technical problems such as the treatment and disposal of sludge and the pre-treatment of industrial wastes. Two thorny questions have arisen. - "",. The first involves land use and population growth. There are many outside pressures for continued growth here in Woodburn. If our Committee is to recommend a treatment plant capable of taking us 20-25 years into the future, we must know how the Council and the community will deal with these pressures for growth. Our Committee would like to discuss this issue with the Council in the next few months. The second question is this - should our Committee be looking at a regional solution to our wastewater treatment problem? Given the large cost of any treatment plant, should we look at a regional option before making a decision. This might save us the expense of making changes in the future. The Committee is asking our consulting firm to add a regional option to its list of alternatives. Our Committee must keep in mind the large costs involved in building a new treatment plant, but we have a time factor to consider too. Within five years of the State's adopting the pollution limits for the Pudding River, the City of Woodburn must have a new plant OPERATING. This five years' grace gives us enough time to move at an orderly pace, but we have no time to waste. Our Committee wants to avoid any delays. We are anxious to hear from the Department of Environmental Quality if funding will be available when we need it, or will the funding disappear. If there are land mines out there, our Committee wants DEQ to point them out to us NOW, not six months from now. To get answers to our questions, our Committee has asked staff to arrange a meeting with staff people from CH2MHill and the DEQ for October 19, 1993, at 7 PM here in Council Chambers. - r The final item in this up-date is a status report on problems associated with wastewater treatment: sludge disposal, septic tank waste treatment, and the hiring of laboratory personnel. All these problems are shared by cities and towns in the pudding River Basin and 14 of these entities have formed a consortium to fund a study of these problems. A report is due in four months. In closing, I want to thank the Council for making this time available. And I'd like to remind the Council and the public that all meetings of the Wastewater Advisory Committee are open to the public. We will meet regularly here in Council Chambers at 7 PM the third Tuesday of each month. 10/11/93 - r