Agenda - 08/23/1993 CITY OF WOODBURN
270 MONTGOMERY STREET, WOODBURN. OREGON
WOODBURN CITY COUNCIL
AUGUST 23. 1993 - 7:00 P.M.
CALL TO ORDER AND FLAG SALUTE
MINUTES
A. Council minutes of July 26, 1993, August 9, and August 11, 1993.
B. Planning Commission minutes of July 22 and August 12, 1993.
C. Library Board minutes of July 21, 1993.
D. Recreation & Park Board minutes of July 12, 1993.
SUPPORTING DOCUMENTATION INCLUDED IN SUPPLEMENTAL AGENDA PACKET
APPOINTMENTS AND ANNOUNCEMENTS
APPOINTMENTS
ANNOUNCEMENTS:
Transportation Plan public hearing continuation
Monday, September 27, 1993. 7:00 p.m. et City Hall.
PROCLAMATIONS
COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Comeback Campaign
COMMUNICATIONS
A. Written -
BUSINESS FROM THE PUBLIC
(This allows public to introduce items for Council consideration
not already scheduled on the agenda.)
Dangerous building:
Dangerous building:
Dangerous building:
Dangerous building:
237 N. Front Street (Bahai).
573 N. Front Street (Pool Hall).
479 N. Front Street (Smart Shop).
347 N. Front Street (Salud Medical Clinic).
Traffic Impact Fees/System Development Charges.
Highway 99E Sidewalk Assessments.
PUBLIC HEARINGS
A.
B.
C.
D.
E.
F.
Page 1 - Woodburn City Council Agenda - August 23, 1993.
8A
8B
8C
8D
8._~E
8F
9. TABLED BUSINESS
10. GENERAL BUSINESS
11.
12.
13.
14.
15.
16.
17.
Ao
Bo
D.
E.
F.
Council Bill No. 1488 - Ordinance accepting Youth Services
Commission grant. 10A
Council Bill No. 1489 - Resolution amending agreement with State of Oregon
APPROVAL OF CLAIMS
A. Bills for the month of July 1993.
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
A. Astor Way well house.
STAFF REPORTS
for Country Club Road realignment/signalization project.
Acceptance of utility easement: Fir Street.
Salary range adjustment - Communications Center Manager.
Clarification of bid award on sale of surplus property.
Bid award for WWTP vehicles.
Agreement for resufacing of Hardcastle.
Request for workshop with Swimming Pool Committee.
Request for workshop with Cable Access Committee.
B.
C.
C1.
D.
E.
F.
Jerine Estates subdivision replat.
Building Activity Report for July 1993.
Marion County Solid Waste Management Plan.
Total coliform in City water.
Update on gang activity/recent homicide.
Response to Barclay Square inquiry.
Draft ORS 190 agreement for 9-1-1 services.
10B
10C
10D
10E
10F
10G
10H
101
11A
14A
15A
15B
15C
15Cl
15D
15E
SUPPORTING DOCUMENTATION INCLUDED IN SUPPLEMENTAL AGENDA PACKET
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
Authority: ORS 192.660 (1)(d) To conduct deliberations with persons designated
by the governing body to carry on labor negotiations.
18.
ADJOURNMENT
Page 1 - Woodburn City Council Agenda - August 23, 1993.
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council through City Administrator
Steve Goeckritz, Community Development Director
Continuation of Public Hearing of May 10, 1993 Concerning Disposition
of the Dangerous Building Located at 237 N. Front Street (BAHAI)
August 18, 1993
The BAHAI structure was inspected by staff on August 13, 1993. The loose bricks
located on the south east corner of the parapet had been removed. The bricks were
then put back in place with cement.
RECOMMENDATION:
The BAHAI building be removed from the dangerous building list.
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor & City Council through City Administrator
Steve Goeckritz, Community Development Director ~.r~
Continuation of Public Hearing of May 10, 1993 Concerning Disposition
of the Dangerous Building Located at 573 N. Front Street (Pool Hall)
August 18, 1993
All the structural framing has been completed on the main floor. On the second floor,
the brick on the south wall has been removed and replaced with structural lumber.
All roof trusses have been removed and are being replaced with new trusses. The
roof sheathing and wall sheathing on the second floor should be in place by Friday
(8/20/93). It is anticipated the project should be completed within two to three
weeks.
RECOMMENDATION:
Continue the hearing until the September 13, 1993 Council meeting.
poolhaff .con
SG:bw
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council through City Administrator
Steve Goeckritz, Community Development Director ~t..G
Continuation of Public Hearing of May 10, 1993 Concerning Disposition
of the Dangerous Building Located at 479 N. Front Street (Smart Shop)
August 18, 1993
As of this date the city has yet to receive an engineering report that details the
improvements that will have to be made to make the structure safe for occupancy.
Staff will continue to attempt to contact Mr. Lindenmuth to find out what the financial
and engineering disposition is regarding this building.
RECOMMENDATION:
Mr. Lindenmuth's or his representative presence is necessary for the City Council to
determine what course of action to take in the near future.
8D
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council through City Administrator
Steve Goeckritz, Community Development Director
Continuation of Public Hearing of May 10, 1993 Concerning Disposition of
Dangerous Building Located at 347 N. Front Street ($alud Clinic)Salud
Medical Clinic
August 5, 1993
At the hearing of May 10, 1993 the City Council reviewed the disposition of the Salud
Medical Clinic as it related to the dangerous building criteria under Ordina~ce'1999.
A preliminary inspection by a City of Portland structural engineer and the Woodburn
Building Official determined extensive damage had been realized to the Salud structure.
A second inspection by a consulting engineer hired by Salud confirmed the evaluation
made by the City at an earlier date.
The complexities associated with the need to temporarily relocate the Salud clinic,
evaluating alternative building renovation designs and securing public and private funding
led the City Council to conclude the hearing should be continued until August 9, 1993.
Since the City Council hearing of May 10, 1993 Salud has taken steps to temporarily
resolve their most immediate problems since moving from the Front Street facility.
Attached to this memo is a chronology of events prepared by Al Nunez, Director of the
Salud Clinic, that outlines events that have taken place since the Council hearing of May
10, 1993, as well as a preliminary outline of the testimony Mr. Nunez apparently intends
to present to Council on Monday night.
RECOMMENDATION:
Any recommendation would rest with the testimony provided by Mr. Al Nunez, Director
for Salud.
8D
Testimony, city Council Meeting of
Monday, August 9, 1993
Mr. Mayor, Members of the City Council, you have asked me here
to explain Salud's plans for its building at 347 N. Front St.
You have a copy of a chronology of events since the
earthquake. Your Mayor and City Administrator both received a copy
of the feasibility study Marion County Commissioned on Salud's
behalf.
The feasibility study indicates that the best option for
Salud's recovery is to remodel Brack's Restaurant into a medical
center. To that end we have ordered an appraisal from the firm of
Powell, Gass and Herman. As of the date of this writing it has not
been received.. Although, we expect it within the next week.
Based on the information in the feasibility study and in
consultation with the Farmers Home Administration, who hold the
mortgage on the building, a tentative decision has been made to
sell it as is. We have not listed the building for sale-because
the U.S. Public Health Service has a recorded interest in the
property and until they have completed their assessment they cannot
give the approval.
Today August 9th, two consultants for U.S. PHS arrived in
Woodburn to do that assessment and help Salud apply for an
emergency capital improvement grant.
We have spoken to several non-profit organizations to
determine their interest in the Salud building. Hopefully, another
service agency will be interested and working together a deal can
be worked out for the sale and rebuilding of Salud's old site.
At this time I cannot give you a specific time line. However,
once I receive the consultants' final report I will ask Region X of
the U.S. Public Health Service to give me the authority to sell
Salud's building.
a:\al\testimon.eq
8D
Report to Woodburn City Council
Salud Medical Center Recovery Plan
Chronoloq¥ of Events:
*Thursday, March 25, 1993, 5:35 a.m. - earthquake
Patients seen all day primarily on the first floor.
*Friday, March 26th, City of Woodburn declares building unsafe for
occupancy. Staff and patients evacuate building.
*Saturday, March 27th, Woodburn City Council holds special meeting
to discuss earthquake. Approves the use of the downtown parking
lot by Salud Medical Center to treat patients.
*Monday, March 29th, Salud treats patients in tents, motor homes
and U-haul truck in the downtown city parking lot. This continues
through Friday, April 2nd.
*Thursday, April 1st, Governor Roberts declares a state of
emergency thereby allowing the Oregon National Guard to he}p ~alud.
At 1:30 p.m. Guard officers meet with Salud management and agree on
a plan to allow Salud use of the Woodburn Armory.
*Friday, April 2nd, Salud starts moving into the Woodburn Armory
while still seeing patients in the parking lot.
*Saturday, April 3rd, Congressman Mike Kopetski visits the Salud
staff while they are setting up in the Armory.
*Tuesday, April 6th, Congressman Mike Kopetski, again visits Salud
and tours Woodburn along with Major General Katke, Adujant General
of the Oregon Military Department.
*Tuesday, April 13th, Craig Luderman of Marion County Housing and
Ray Teasley of the Mid-Willamette Council of Governments prepare a
grant application to the State of Oregon office of Economic
Development for $10,000 to fund a feasibility study-for Salud.
*Thursday, April 15th, Jerry Sheridan and David Wilson, Community
Programs Specialists for Farmers Home Administration tour the
Armory and Salud's building downtown. FmHA holds the mortgage on
the Salud building.
*Friday, April 16th,
Representatives Patti
Armory.
Governor
Milne tour
Barbara Roberts and State
Salud's old building and the
*Monday, May 3rd, Salud management attends a FEMA orientation at
the Salem National Guard Armory.
*Friday, May 7th, FEMA consultants start working with Salud staff.
*Monday, May 10th, Viacom Cable spends the day at the Armory to put
8D
Report to Woodburn City Council
Salud Medical Center Recovery Plan
Page -2-
together a video commissioned and paid for by Commercial Bank in
Salem to help Salud in is recovery.
*Thursday, May 20th, cable access 25 CCTV tours Salud and does a 30
minute video for broadcast on Salud's situation.
*Wednesday, May 26th, Marion County Commissioners held a public
hearing relative to apply for $600,000 grant from the Oregon Office
of Economic Development to assist Salud in its rebuilding. As a
result, County staff was instructed to submit the application.
*Tuesday, June 8th, meeting at Woodburn City Hall to review and
discuss the feasibility study commissioned by Marion County on
Salud's behalf. This meeting was attended by City staff, the Mayor
and Federal, State and County agency officials. A representative
of Congressman, Mike Kopetski's office also attended.
*Wednesday, July 7th, Key Bank of Oregon officials plan a capital
campaign to assist Salud in its recovery.
*Thursday, July 8th, meeting in Salem with County and State
officials to discuss and firm up the $600,000 grant application.
*Tuesday, July 25th, the Director for Primary Care for Region X of
the U.S. Public Health Service visits Salud, tours the Armory, the
old building and the proposed sites.
*Monday, July 26th, U.S. Public Health Service Consultant
telephones and arranges to be in Woodburn on August 9th and 10th to
assist in applying for an emergency capital improvement grant from
PHS to complete the financing package for Salud.
*Tuesday, July 27th, representative of Kaiser Permanente indicates
that they will apply to their national headquarters for a
substantial grant to assist Salud's rebuilding.
a:\al\chronlst.eq
MEMO
8E
TO:
FROM:
SUBJECT:
DATE:
The City Council through City.Administrator
Public Works Director
Implementation of Traffic Impact Fee (TIF) for Transportation and
Systems Development Charge (SDC) for Storm Water
August 5, 1993
RECOMMENDATION:
Direct staff to bring an ordinance of approval and a resolution establishing TIFs and SDCs.
1) Traffic Impact Fee at 50% level until December, 1994, then increased to approximately
58% and finally to approximately 66% level on January 1, 1996.
2) Systems development charge for storm water as established in the draft're~olution.
BACKGROUND:
City council has already established Systems Development Charge (SDC) for water,
wastewater and parks. The state law allows establishment of transportation and storm
water SDC also. Oregon State law requires that these fees be used to fund respective
improvements to increase capacity.
The methodology for establishing the fee was discussed in the council meeting of July 26,
1993. A copy of the executive summary was provided in the last meeting and a copy of the
complete report was provided in the council workshop of July 19. Although the public
hearing is continued from the last council meeting, it is desirable that the staff receive
direction after this hearing is closed. The council may want to focus on the policy issues
outlined in the attached draft ordinance and in draft resolution.
The highlights of the proposed ordinance are as follows:
1. Legal authority ORS 223.297-223-314
Methodology:
a) Current average traffic on collectors and arterials have been used as a basis for
standard.
b) Traffic impact fee is proportional to the trip generated by different developments.
Fee Schedule: See Resolution
Note: It is proposed that the fees be phased in starting at 50% of the legally
permitted charges.
..
Payment Plan of Fee:
A five-year payment plan for developments with a fee of $100,000 or more has been
proposed· The interest rate has been fixed at "prime + 3 percent".
Alternate Rate Calculation:
Developer is allowed to present alternate data for city review and decision.
Credits to Developers:
No credits are provided for standard improvements inside the boundary of a
development. However, credits will be provided under the conditions outlined below.
Up to 100 percent credit of TIFCSDC) [reouired bv state law]
a) For qualified public improvements that are: 1) Required as a condition of residential
development, and 2) identified on CIP, and 3) not located on or contiguous to
property.
b)
Up to 50 percent of TIF(SDC) [not reouired bv state law1
For improvements required by the city that: 1) exceed the capacity needed to
service the development alone, and 2) exceed the specific type of city. standard for
residential, commercial, or industrial improvement.
Other Features:
Appeal process, rate review, accounting requirement, and challenge provision as
required by the law have been included.
Repealing of Ordinance 1842 will eliminate current street and storm drain fee on
developments. The current established fee on residential units is $200.00.
The ordinance does include an emergency clause and it will become effective after
council's approval and mayor's signature.
8E
Highlights of Resolution
Fee schedule: a) TIF proposed at 50, 58, and 66 percent, b) storm water SDC is
established at $55 per 500 square feet of impervious area or 11 cents per square foot·
Alternate Rate Review Fee: $250.00 plus sharing of 50 percent city paid consultant
fee, if any.
Alternate Payment Plan Fee: A 9100.00 fee is proposed for establishing a five-year
payment plan with interest. The rate of interest proposed in ordinance is "prime + 3
percent."
If the city council wishes to modify certain policy decisions outlined in' the ordinance
and resolution, then it should direct the staff to bring the final ordinance and resolution
with modifications.
INTIFSDC.CC
COUNCIL BILL NO.
ORDINANCE NO.
8E
AN ORDINANCE ESTABLISHING TRAFFIC IMPACT FEES(TIF) AND
STORMWATER DRAINAGE SYSTEM DEVELOPMENT CHARGES;
REPEALING ORDINANCE NO. 1842; AND DECLARING AN EMERGENCY .
WHEREAS, future growth should contribute its fair share to the cost of
improvements and additions to City transportation and stormwater drainage facilities
that are required to accommodate the needs of such growth; and
WHEREAS, the imposition of system development charges will provide a
source of revenue to fund the construction or improvement of the City's transportation
and stormwater drainage facilities necessitated by growth; and .- =
WHEREAS, ORS 223.297 - 223.$14, adopted in 1989, authorizes local ..
governments to impose system development charges; and
WHEREAS, system development charges are charges incurred upon the
election to develop property at a specific use, density and/or intensity, and the incurred
charge equals, or is less than the actual cost of providing public facilities
commensurate with the needs of the chosen use, density, and/or intensity; election of
other uses, densities, and/or intensities causes direct and proportional changes in the
amount of the incurred charge; and system development charges are separate from
and in addition to any applicable tax, assessment, charge, fee in lieu of assessment, or
other fee provided by law or imposed as a condition of development; and
WHEREAS, system development charges are fees for services because they
are based upon a development's receipt of services considering the specific nature of
the development; and
WHEREAS, system development charges are imposed on the activity of
development, not on the land, owner, or property, and therefore, are not taxes on
property or on a property owner as a direct consequence of ownership of property
within the meaning of Section 1 lb, Article XI of the Oregon Constitution or the
legislation implementing that section; and
WHEREAS, this Ordinance is intended only to be a financing mechanism for
needed extra capacity capital facilities associated with new development and does not
represent the consideration of land use planning issues, funding for maintenance of
existing roads, or elimination of any possible existing capacity deficiencies;
T
8£
NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. D~J~altJo~:~s. The following definitions apply:
(A) "Applicant" shall mean the owner or other person who applies for a building
permit or development permit.
(B) "Bancroft Bond" shall mean a bond issued by the City to finance a capital
improvement in accordance with ORS 223.205 - 223.295.
(C) 'Building" shall mean any structure, either temporary or permanent, built for the
support, shelter or enclosure of persons, chattels or property of any kind. This term
shall include tents, trailers, mobile homes or any vehicles serving in any way the
function of a building. This term shall not include temporary construction sheds or
trailers erected to assist in construction and maintained dudng the term of-a _building
(D) 'Building Permit" shall mean an official document or certificate authorizing the":.:
construction or siting of any building. For purposes of this Ordinance, the term
"Building Permit" shall also include any construction or installation permits which may
be required for those structures or buildings, such as a mobile home, that do not
require a building permit in order to be occupied.
(~) 'Capital Improvements" shall mean public facilities or assets used for'any of the
following:
(1) Transportation; or
(2) Stormwater Drainage
(F) "Citizen or Other Interested Person" shall mean any person who is a legal
resident of the City of Woodbum as evidenced by registration as a voter in the City, or
by other proof of residency; or a person who owns, occupies, or otherwise has an
interest in real property which is located within the City limits or is otherwise subject to
the imposition of system development charges, as outlined in Section (3) of this
ordinance.
(G) "City" shall mean the City of Woodburn, Oregon.
(H) "Credit" shall mean the amount of money by which the TIF or Stormwater
Drainage SDC for a specific development may be reduced because of construction of'
eligible capital facilities as outlined in this ordinance.
(I) "Development" shall mean a building or other land construction, or making a
Physical change in the use of a structure or land, in a manner which increases the
usage of any capital improvements or which will contribute to the need for additional or
enlarged capital improvements.
(J) "Development Permit" shall mean an official document or ~ertificate, other than a
building permit, authorizing development.
(10 "Dwelling Unit" shall mean a building or a portion of a building designed for
residential occupancy, consisting of one or more rooms which are arranged, designed
or used as living quarters for one family only.
(L) "Encumbered" shall.mean monies committed by contract or purchase order in a
manner that obligates the City to expend the encumbered amount upon delivery of
goods, the rendering of services, or the conveyance of real property provided by a
vendor, supplier, contractor or Owner.
(M) "Improvement Fee' shall mean a fee for costs associated with ~apital
improvements to be constructed after the effective date of this ordinance:...
Notwithstanding anything in this ordinance to the contrary, it is an incurred charge or ::
cost based upon the use of or the availability for use of the systems and capital
improvements required to provide services and facilities necessary to meet the routine
obligations of the use and ownership of property, and to provide for the public health
and safety upon development.
(N) "Off-site" shall mean not located on or contiguous to property that is the subject of
development approval.
(0) "On-site" shall mean located on or contiguous to property that is the subject of
development approval.
(P) "Owner" shall mean the person holding legal title to the real prOperty upon which
development is to occur.
(Q) "Person" shall mean an individual, a corporation, a partnership, an incorporated
association, or any other similar entity.
(R) "Qualified Public Improvement" shall mean a capital improvement that is:
(1) Required as a condition of residential development approval;
(2) Identified in the capital improvement plan adol~ted pursuant to Section
(4)(D); and
(3) Not located on or contiguous to property that is the subject of residential
development approval.
(S) "Right-of-Way" shall mean that portion of land that is dedicated for public use.
8E
(T) "System Development Charge" shall mean an improvement fee assessed or
collected at the time of increased usage of a capital improvement or issuance of a
development permit or building permit. System development charges are separate
from and in addition to any applicable tax, assessment, fee in lieu of assessment, or
other fee or charge provided by law or imposed as a condition of development.
(U) "Traffic Impact Fee" shall mean a system development charge for transportation
capital facilities.
(V) "Traffic Impact Fee and Stormwater Drainage System Development Charge
Methodology Report" shall mean the report adopted pursuant to Section (3)(B), as
amended and supplemented pursuant to Section (3)(H).
Section 2. Rules of Construction. For the purposes of administration and
enforcement of this ordinance, unless otherwise stated in this ordinance, the f~owing
rules of construction shall apply: "
(A) In case of any difference of meaning or implication between the text of this
ordinance and any caption, illustration, summary table, or illustrative table, the text
shall control.
(B) The word "shall" is always mandatory and not discretionary: the word "may" is
Permissive.
(C) Words used in the present tense shall include the future; words used in the
singular shall include the plural and the plural the singular, unless the context clearly
indicates the contrary; and use of the masculine gender shall include the feminine
gender.
(D) The phrase "used for" includes "arranged for", "designed for", "maintained for", or
"occupied for".
(E) Unless the context clearly indicates the contrary, where a regulation involves two
or more items, conditions, provisions, or events connected by the conjunction "and",
"or" or "either...or", the conjunction shall be interpreted as follows:
(1) "And" indicates that all the connected terms, conditions, provisions or events
shall apply.
(2) "Or" indicates that the'connected items, conditions, or provisions or events
may apply singly or in any combination.
(3) "Either...or" indicates that the connected items, conditions, provisions or
events shall apply singly but not in combination.
8E
(F) The word "includes" shall not limit a term to the specific example, but is intended
to extend its meaning to all other instances or circumstances of like kind or character.
Section 3. Imposition of System Development Charges. System
development charges .are hereby imposed, subject to the following conditions.
(A) Development Subject to Charges~ System development charges are imposed on
all new development within the City for capital improvements for transportation and
stormwater drainage. The system development charges shall be paid in addition to all
other fees, charges and assessments due for development, and are intended to
provide funds only for capital improvements necessitated by new development.
(B) Rates of Charges.
(1) The City hereby adopts and incorporates by reference the report entitled
"City of Woodburn Traffic Impact Fee and Stormwater Drainage System
Development Charges Methodology Report", dated June 30, 1993, p.art~ularly
the assumptions, conclusions and findings in such study as to the dete. rm~ation
of anticipated costs of capital improvements required to accommodate growth.~
and the rates for system development charges to reimburse the City for such'.'.;
capital improvements.
(2) System development charges shall be imposed and calculated for the
alteration, expansion or replacement of a building or dwelling unit if such
alteration, expansion or replacement results in an increase in the use of capital
improvements compared to the present use of the development. The amount of
the system development charge to be paid shall be the difference between the
rate for the proposed development and the rate that would be imposed for the
development prior to the alteration, expansion or replacement.
(3) The City shall, based upon the report referred to in subsection (1) above,
adopt by resolution the amounts of system development chargeS.
(4) An additional systems development charge may be assessed by the City if
the demand placed on the City's capital facilities exceeds the amount initially
estimated at the time systems development charges are paid. The additional
charge shall be for the increased demand or for the demand above the
underestimate, and it shall be based upon the fee that is in effect at the time the
additional demand impact is determined, and not upon the fee structure that may
have been in effect at the time the initial systems development charge was paid.
This provision does not apply to single family or other residential units unless
additional rental units are created.
5
(C) Payment of Charges. Except as otherwise provided in this Section, applicants for
building'permits or development permits shall pay the applicable system development
charges prior to the issuance of the permit by the City.
8E
(1) When the total amount due for Systems Development Charges due exceeds
one-hundred-thousand dollars ($100,000), the applicant may request alternative
payment arrangements to pay the fee in annual payments over a period of five
(5) years, to be secured by a lien on the property on which the subject
development is to occur. Such request for alternative payment arrangements
shall be made in writing to the City Administrator, shall be accompanied by the
application review/recording fee established by resolution for this purpose, and
shall contain the following information:
(a) The name and address of the applicant;
(b) The location of the property which is the subject Of the system
development charges; ° '
(c) A notarized sworn statement demonstrating that the applicant ~as the..
authority to assent to the imposition of a lien on the property on behalf of ~
which the system development charges are to be paid and that the interest"
of the applicant is adequate to secure payment of the lien, and waiving all
dghts to contest the validity of the lien to be placed on the property;
(2) Within ten (10) days from the date of receipt of the request for alternative
payment arrangements, the City Administrator will advise the applicant of the
status of the request. If the information contained in such request is valid and
sufficient to protect the City's interests, the City administrator shall arrange for a
lien to be place on the property, and the request shall be approved. From that
time until final payment of the system development charges is made, the City
shall have a lien upon the subject property for the amount of the systems
development charges, together with interest on the unpaid balance at the rate
established by this Ordinance. The lien shall be enforceable in the manner
provided in ORS Chapter 223, and shall be superior to all other liens pursuant to
ORS 223.230.
(3) Payments shall be made in five (5) annual installments to include a
principal amount equal to one-fifth (115) cf the total amount of system
development charges due, plus interest. Interest shall be calculated based on
the prime lending rate on the date the request for alternative payment
arrangements is submitted, plus three percentage points, or, should the City
exercise its option to issue a Bancroft Bond in association with this debt, the
applicable interest rate charged to the applicant shall be 'fixed at the Bancroft
Bond rate plus two percentage points.
(4) When an account becomes thirty (30) days or more past due, the City
Administrator may send a letter to the defaulting party demanding payment of all
amounts due to bring the account current, including any applicable interest,
within thirty (30) days. If payment is not received within the thirty (30) day period,
the City Administrator may refer the matter to the City Attorney for collection. The
City Attorney may proceed with foreclosure of the assessment lien or take other
legal action authorized by law which is deemed most appropriate under the
circumstances.
(5) In the event that altemative payment arrangements are made with the City,
the City shall be entitled to collect the entire amount of any systems development
charges due upon determination that a facility has been operationally
abandoned. For purposes of this section, there is a rebuttable assumption that a
facility which is nOt in operation for a consecutive 18 month period is
operationally abandoned. The City ^dministrator, upon recommendation of the
City Engineer shall make the determination as to whether an existing facility has
bccn operationally abandoned. This determination shall be in writing a. nd=.m_ ailed
to the last oPerator of the facility at the last known address. Appeal of t.he City
Administrator's determination shall be in strict accordance with the procedures..
contained in Section 3(G). '"
(6) Under no circumstances shall payment of the TIF or SDC exempt
development from complying with any and all standards, rules, and regulations
required of the development as a condition of development approval.
Specifically, development must meet all road standards, stormwater retention
requirements, and stormwater quality requirements intended to minimize the
degradation of water quality resulting from development
(D) Altemative Rate Calculation. Applicants may submit altemative rates for system
development charges, subject to the following conditions:
(1) In the event an applicant believes that the impact on City capital
Improvements resulting from a development is less than the fee established in
Section (3)(B), the applicant may submit alternative system development charge
rate calculations, accompanied by the alternative rate review fee established by
resolution for this purpose, to the City Administrator. The City may hire a
consultant to review the alternative system development charge rate calculations,
and may pay the consulting fees from system development charges revenues.
(2) The alternative system development charge rate calculations shall be based
on data, information and assumptions contained in this ordinance and the
adopted system deveiopment charges study or an independent source, provided
that the independent source is a local study supported by a data base adequate
for the conclusions contained in such study performed pursuant to a generally
accepted methodology and based upon generally accepted standard sources of
information relating to facili_ties planning, cost analysis and demographics.
7
(3) If the City Council determines that the data, information and assumptions
utilized by the applicant to calculate the alternative system development charges
rates comply with the requirements of this Section by using a generally accepted
methodology, the alternative system development charges rates shall be paid in
lieu of the rates set forth in Section (3)(B).
8E
(4) If the City Council determines that the data, information and' assumptions
utilized by the applicant to calculate the alternative system development charges
rates do not comply with the requirements of this Section or were not calculated
by a generally accepted methodology, then the City Council shall provide to the
Applicant (by Certified mail, return receipt requested) written notification of the
rejection of the alternative system development charges rates and the reason
therefor.
(5) Any applicant who has submitted a proposed alternative system
development charges rate pursuant to this Section and desires the immediate
issuance of a building permit or development permit shall pay the 8pl~licable
system development charges rates pursuant to section (3)(B). Said_ pa~yment
shall be deemed paid under 'protest" and shall not be construed as a waiver of ..
any dght of review. Any difference between the amount paid and the amount.'.;
due, as determined by the City Council, shall be refunded to the applicanL "
(E) F_Y, em.~3~. The following development shall be exempt from payment of the
system development charges:
(1) Alterations, expansion or replacement of an existing dwelling unit where no
-~ additional dwelling units are created.
(2) The construction of accessory buildings or structures which will not create
additional dwelling units and which do not create additional demands on the
City's capital improvements.
(3) The issuance of a permit for a mobile home on which applicable system
development charges have previously been made as documented by receipts
issued by the City for such prior payment.
(4) Development with vested rights, determined as follows:
(a) Any owner of land which was the subject of a building permit or
development permit issued prior to the effective date of this ordinance may
petition the City for a vested rights determination which would exempt the
landowner from the provisions of this ordinance. Such petition shall be
evaluated by the City Attorney and a decision made by the City Council
based on the following criteria:
(i) The existence of a valid, unexpired permit issued by the City
authorizing the specific development for which a determination is
sought;
(ii) Substantial expenditures or obligations made or incurred in
reliance upon the authorizing governmental act;
(iii) Other factors that demonstrate it is highly inequitable to deny the
owner the opportunity to complete the previously approved
development under the conditions of approval by requiring the owner
to comply with the requirements of this ordinance. For the purposes of
this paragraph, the following factors shall be considered in determining
whether it !s inequitable to deny the owner the opportunity to complete
the previously approved development:
(aa) Whether the injury suffered by the owner outweighs the public
cost of allowing the development to go forward without pa. y~_ent of
the system development charges required by this ordinal, cea. and
(bb) Whether the expenses or obligations for the development;';
were made or inourred prior to the effective date of this Ordinance. ~-
(F) Credits for Developer Contributions of Oualified Public Improvements. The City
shall grant a credit, not to exceed 100% of the applicable TIF or SDC, against the
s .y~tem development charges Imposed pursuant to Section (3)(A) and (B) for the
do.nation of land as permitted by Ordinance 1807, or for the construction of any
qualified public improvements. Such land donation and construction shall be subject
to the approval of the City.
(1) The amount of developer contribution credit to be applied shall be
determined according to the following standards of valuation:
(a) The value of donated lands shall be based upon a written appraisal of
fair market value by a qualified and professional appraiser based upon
comparable sales of similar property between unrelated parties in a
bargaining transaction; and
(b) The cost of anticipated construction of qualified public improvements
shall be based upon cost estimates certified by a professional architect or
engineer.
(2) Prior to issuance of a building permit or development permit, the applicant
shall submit to the City Administrator a proposed plan and estimate of cost for
contributions of qualified public improvements. The proposed plan and estimate
shall include:
8E
(a) a designation of the development for which the proposed plan is being
submitted;
(b) a legal description of any land proposed to be donated pursuant to
Chapter 39 of the Woodburn Zoning Ordinance, Ordinance 1807, and a
written appraisal prepared in conformity with subsection (1)(a) of this
Section;
(c) a list of the contemplated capital improvements contained within the
plan;
(d) an estimate of proposed construction costs certified by a professional
architect or engineer; and
(e) a proposed time schedule for completion of the proposed plan.
(3) The City Administrator shall determine if the proposed qualif[ed.j3ublic
improvement is: - -
(a) · Required as a condition of residential development approval;
(b) Identified in the capital Improvement plan adopted pursuant to Section
(4)(D); and
(c) Not located on or contiguous to property that is the subject of residential
development approval.
(4) The decision of the City Administrator as to whether to accept the proposed
plan of contribution and the value of such contribution shall be in writing and
issued within f'Reen (15) working days of the review. A copy shall be provided to
the applicant.
(5) A proposed improvement which does not meet all three (3) of the criteria
included in Section 3(F)(3), above shall not be considered a qualified public
improvement, and the City is not required by ORS 223.297 - 223.314 to provide a
credit for such an improvement. However, the City shall grant a credit, in an
amount not to exceed fifty percent (50%) of the total amount of the applicable TIF
or SD(3, for certain other contributions of capital facilities under the following
conditions:
(a) the capital facilities being contributed must exceed the local street
standard (for TIF) or stormwater drainage capacity (for SD(3) required for the
specific type of development (i.e., residential, industrial, etc.); and
]0
(G)
(b) only the value of the contribution which exceeds the local street
standard required for specific type of development (i.e., residential,
commercial, industrial, etc.) or stormwater drainage capacity shall be
considered when calculating the credit; and
(c) donations for on-site right-of-way are not eligible for the credit.
(6) Any applicant who submits a proposed plan pursuant to this Section and
desires the Immediate Issuance of a building permit or development permit, shall
pay the applicable system development ch.arge?. Said p?yme~, t s_h_al_l. ~.be_..d.e_._e~,~_
paid under "protest' and shall not be construed as a waver oT any rewew
Any difference between the amount paid and the amount due, as determined by
the City Administrator, .shall be refunded to the applicant. In no event shall a
refund by City under this subsection exceed the amodnt originally paid by the
.applicant. :
8E
~.m3~ e~l.~ and Review He~rings.
(1) An applicant who is required to pay system development charges s~all have
the right to request a hearing to review the denial by the City Administrator of. a
proposed credlt for contribution of qualified public Improvements pursuant t~
Sec on (3)(F).
(2) Such hearing shall be requested by the applicant within r~teen (15) days of
the date of first recelpt of the denial by the City Administrator. Failure to request a
hearing within the time provided shall be deemed a waiver of such right.
(3) The request for hearing shall be filed with the City Administrator and shall
contain the following:
(a) The name and address of the applicant;
(b) The legal description of the property in question;
(c) If issued, the date the building permit or development permit was
issued;
(d) A brief description of the nature of the development being undertaken
pursuant to the building permit or development permit; ~
(e) If paid, the date the system development charges were paid; and
(f) A statement of the masons why the applicant is requesting the headng.
(4) Upon receipt of such request, the City Administrator shall schedule a
hearing before the City Council at a regularly scheduled meeting or a special
meeting called for the purpose of conducting the hearing and shall provide the
applicant written notice of the time and place of the hearing. Such hearing shall
be held within forty-five (45) days of the date the request for headng was filed.
(5) Such hearing shall be before the City Council and shall be conducted in a
manner designed to obtain all information and evidence relevant to the
requested headng. Formal rules of civil procedures and evidence shall not be
applicable; however, the hearing shall be conducted in a fair and impartial
manner with each party having an opportunity to be heard and to present
information and evidence.
(6) Any applicant who requests a headng pursuant to this Section and desires
the immediate issuance of a building permit or development permit shall pay
prior to or at' the time the request for hearing is filed the applicable system
development charges pursuant to Section(3)(B). Said payment shall be cl~emed
paid under "protest" and shall not be construed as a waiver of any revie~y rights.
(7) An applicant may request a headng under this Section without paying the
applicable system development charges, but no building permit or development"
permit shall be Issued until such system development charges are paid in the
amount initially calculated or the amount approved upon completion of the review
provided in this Section.
(H) Review of Study and Rates. This ordinance and the Traffic Impact Fee and
StOrmwater Drainage System Development Charge Methodology Report shall be
reviewed at least once every four years. The review shall consider new estimates of
population and other socioeconomic data, changes in the cost of construction and
land acquisition, and adjustments to the assumptions, conclusions or findings set forth
in the report adopted by Section (3)(B). The purpose of this review is to evaluate and
revise, if necessary, the rates of the system development charges tO.assure that they
do not exceed the reasonably anticipated costs of the City's capital improvements. In
the event the review of the ordinance or the report alters or changes the assumptions,
conclusions and findings of the report, or alters or changes the amount of system
development charges, the report adopted by reference in Section (3)(B) shall be
amended and updated to reflect the assumptions, conclusions and findings of such
reviews and Section (3)(B) shall be amended to adopt by reference such updated
reports.
8E
uteri
Section 4.
Receipt and
Expenditure of System Development
8E
(A) Tru~ Account.~. The City hereby establishes a separate trust account for each
type of system development charge to be designated as the "Traffic Impact Fee SDC
Account" and the "Stormwater Drainage SDC Account", which shall be maintained
separate and apart from all other accounts of the City. All system development charge
payments shall be deposited into the appropriate trust account immediately upon
receipt.
(B) Use of System Development Charges. The monies deposited into the trust
accounts shall be used solely for. the purpose of providing capital improvements
necessitated by development, including, but not limited to:
(1) design and construction plan preparation;
(2) permitting and fees; ° -_
(3) land and materials acquisition, including any costs of acquisition or
condemnation;
(4) construction of improvements and structures;
(5) design and construction of new drainage facilities required by the
construction of capital improvements and structures;
(6) relocating utilities required by the construction of improvements and
structures;
(7) landscaping;
(8) construction management and inspection;
(9) surveying, soils and matedal testing;
(10) acquisition of capital equipment;
(11) repayment of monies transferred or borrowed from any budgetary fund of the
City which were used to fund any of the capital improvements as herein provided;
(12) payment of .principal and interest, necessary reserves and costs of issuance
under any bonds or other indebtedness issued by the City to fund capital
improvements;
I3
(13) direct costs of complying with the provisions of ORS 223.297 to 223.314,
including the costs of developing system development charges methodologies
and providing an annual accounting of system development charges
expenditures.
(14) consulting costs for the review of alternative rates as provided for in Section
3(D) of this Ordinance.
(C) Prohibited Uses of System Development Charges. Funds on deposit in system
development charge trust accounts shall not be used for:
(1) any expenditure that would be classified as a routine maintenance or
repair expense; or
(2) costs associated with the construction of administrative office facilities that
are more than an incidental part of other capital improvements.
(D) Canital Improvements Authorized to be Financed by System Dev'eld~3. ment
Charges. Any capital improvement being funded wholly or in part with system.:.
development charges revenue shall be included in the City's capital improvement...
program. The capital improvement program shall:
(1) list the specific capital improvement projects that may be funded with system
development charges revenues;
(2) provide the cost of each capital improvement project, and an estimate of the
amounts of each revenue source, including system development charges, that
will be used to fund each project;
(3) provide the estimated timing of each capital improvement project; and
(4) be updated at least once every four years.
(E) Investment of Trust Account Revenue. Any funds on deposit in system
development charges trust accounts which are not immediately necessary for
expenditure shall be invested by the City. All income derived from such investments
shall be deposited in the system development charges trust accounts and used as
provided herein.
(F) Refunds of System Development Charges. System development charges shall
be refunded in accordance with the following requirements:
(1) An applicant or owner shall be eligible to apply for a full or partial refund if:
(a) The building permit or development permit has expired and the
development authorized by such permit is not complete;
(b) An error was made in calculating the amount of the system
development charges resulting in overpayment, and the error is discovered
within three months of the date the SDC was paid. The amount of the
refund will be limited to the amount collected in excess of the appropriate
SDC.
8E
(c) The system development charges have not been expended or
encumbered prior to the end of the fiscal year immediately following the
ninth anniversary of the date upon which such charges were paid. For the
purposes of this Section, system development charges collected shall be
deemed to be expended or encumbered on the basis of the first system
development charges in shall be the first system development charges out.
(3) The application 'for refund shall be filed with the City Administrator and
contain the following:
(a) The name and address of the applicant; o
(b) The location of the property which was the subject of the system
development charges;
(c) A notarized swom statement that the petitioner is the then current
owner of the property on behalf of which the system development charges
were paid, Including proof of ownership, such as a certified copy of the
latest recorded deed;
(d) The date the system development charges were paid;
(e) A copy of the receipt of payment for the system development charges;
and, ff appropriate,
(f) The date the building permit or development permit was
issued and the date of expiration.
(3) The application shall be filed within ninety (90) days of the expiration of the
building permit or development permit or within ninety (90) days of the end of the
fiscal year following the ninth anniversary of the date upon which the system
development charges were paid. Failure to timely apply for a refund of the
system development charges shall waive any right to a refund.
(4) Within thirty (30) days from the date of receipt of a petition for refund, the
City Administrator will advise the petitioner of the status of the request for refund,
and if such request is valid, the system development charges shall be returned to
the petitioner.
]5
(5) Refunds will not be granted based on a change in use of the property which
results in a reduced impact on the City's capital facilities.
8E
(6) A building permit or development permit which is subsequently issued for a
development on the same property which was the subject of a refund shall pay
the systems development charges as required by Section (3).
(G) Annual Accounting Reports. The City shall prepare an annual report accounting
for system development charges, including the total amount of system development
charges revenue collected in each trust account, and the capital Improvement projects
that were funded.
(H) Challenge of Expenditures. Any citizen or other interested person may challenge
an expenditure of system 'development charges revenues.
(1) Such challenge shall be' submitted, in writing, to the City Administrator for-
review within two years following the subject expenditure, and shall include the
following information:
(a) The name and address of the citizen or other interested ~erson
challenging the expenditure;
(b) The amount of the expenditure, the project, payee or purpose, and the
approximate date on which it was made; and
(c) The reason why the expenditure is being challenged.
(2) If the City Administrator determines that the expenditure was not made in
accordance with the provisions of this ordinance and other relevant laws, a
reimbursement of system development charges trust account revenues from
other revenue sources shall.be made within one year following the
determination that the expenditures were not appropriate.
(3) The City Administrator shall make written notification of the results of the
expenditure review to the citizen or other interested person who requested the
review within ten (10) days of completion of the review.
Section 5. ~..~.J~3jJj~. If any clause, section or provision of this ordinance
Shall be declared unconstitutional or invalid for any reason or cause, the remaining
portion of said ordinance shall be in full force and effect and be valid as if such invalid
portion thereof had not been incorporated herein.
Section 6. ~ Ordinance No. 1842 is hereby repealed.
Section 7. Emey. g.t~3.~ This ordinance being necessary for the immediate
preservation of the public peace, health and safety, an emergency is declared to exist
and this ordinance shall take effect immediately upon passage by the Council and
approval by the Mayor.
8E
Approved as to Form:, "'
~. City Attorney Date
Passed by the Council
Submitted to the Mayor
AI?p. roved by the Mayor
Filed in the Office of the Recorder
APPROVED: . .
Len Kelley, Mayor "
ATTEST:
City of Woodbum. Oregon
17
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION SETTING THE AMOUNTS OF THE TRAFFIC IMPACT FEE
(TIF), STORMWATER DRAINAGE SYSTEMS DEVELOPMENT CHARGE, *
ALTERNATIVE RATE REVIEW FEE, AND ALTERNATIVE PAYMENT
REQUEST FEE IMPOSED BY ORDINANCE NO. .
WHEREAS, ORS 223.297 - 223.314. adopted in 1989. authorizes local
governments to Impose system development charges; and
WHEREAS, the City has developed methodologies to support the
implementation of a Traffic Impact Fee and a Stormwater Drainage Systems
Development Charge, and
WHEREAS, the City has adopted Ordinance No. establishing a
Traffi~ Impact Fee and a Stormwater Drainage Systems Development Charge,_._and
WHEREAS, Ordinance No. provides that the amounts of-th~Traffic..
Impact Fcc and Stormwater Drainage Systems Development Charge shall be set by'.-!
resolution, and
WHEREAS, Ordinance No. provides for the Imposition of fees to be
charged for the review of alternative rates and altemative payment requests, and
WHEREAS, Ordinance No. provides that the amounts of the fees to
be charged for the review of alternative rates and alternative payment requests shall
be set by resolution; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. TRAFFIC IMPACT FEE AMOUNTS.
The schedule of Traffic Impact Fee (TIF) charges attached as Exhibit 'A" and,
by this reference incorporated herein, is hereby adopted.
Section 2. STORMWATER DRAINAGE SYSTEM DEVELOP-
MENT CHARGE AMOUNTS.
The Stormwater Drainage System Development Charge shall be $0.11 per
squ'ar.e foot of impervious sudace. Except for single-family residential development,
the fee shall be calculated based on the total number of square feet of impervious
surface to be included in the development. For residential development, the fee shall
be calculated in five-hundred (500) square foot increments at the rate of fifty-five
dollars ($55.00) for each 500 square foot Increment of Impervious surface.
Page 1 of 5
RESOLUTION NO.
The schedule of Stormwater Drainage System Development Charges for single family
residential development attached as Exhibit 'B" and, by this reference incorporated
· herein, is hereby adopted,
Section 3. ALTERNATIVE RATE REVIEW FEE.
The minimum fee for review of an alternative rate calculation shall be two-
hundred-and-fifty dollars ($250). to be paid at the time the alternative rate calculation
is submitted for review. If-the City hires a consultant to assist in reviewing the
Information submitted, the cost of the consultant's review shall be shared equally by
the City and the applicant, and the applicant shall pay this additional fee at the time the
City decides whether or not to accept the alternative rate.
Section 4. ALTERNATIVE PAYMENT REQUEST FEE.
The fee for review of an altemative payment request shall be one-hundred
dollars ($100.00), This fee Includes the cost of recording a lien against the property
associated with the request. _
Approved as to Form: ......................... - :...
City Affomey Date :-~.
8E
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed In the Office of the Recorder
APPROVED,' ...
Lea Kelley, Mayer
ATTEST: ....
City of Woodbum, Oregon
.Page 2 of 5
CO--iL 8ILL NO.
RESOLUTION NO.
i
page 1 of 2
EZHI0tT_.A'.
TRAFFIC IMPACT FEE BY LAND-USE CATEGORY
TIF ~om 'I-IF from
maximum adoption 111/95 'I'IF
allowable through through effective
ITF lAND U~F~ CODF~CATE. GQBY TIF 1.2/3.1~4 ~ ~
RESIDENTIAL
21o Single Family Detached
220 Al~adment
~3,020~0 $1.510.10 $1.751.71 $1.g93.33/unit
~,046.14 $1.023.07 $1.188.75' $1.350.48 lunit
$1.8.53.23 $926.02 $1,07467 $1,223.13 lunit
$1.521.17 $760.58 $86220 $1,00~.97 lunlt
RECREATIONAL
$742.64 $371.32 S430;73 $400.14 Ibedh
~.431~5 $4,71s~2 ~6,475.01 se,2'z4,4e Ihote
$4,300`30 $2.150.16 ~2,494.17 ~/..,636,2~ IT'~3.BJ:,.
INSTITUTIONAL
51o Presdx~ Sl.647.O4 $823.52 $955.28
620 Ele~enta~ School ,~86.08 $163.04 ~23.g3
$e0 Chumh $2.,240.07 $1.120.03 $1~4
665 Day C~e Center $2.235.26 $1.117.63 $1,296.45
~ Ubra~ $10,935.96. ~,46~.98
el0 Hoepltal ~.033.09 ~2,016.54
820 Nu~ Home $624.91 ~312.46 $362.45
BUSINESS & COMMERCIAL
320 Hotel/Motel S2.558.66 $1.278`30
812 8~ilding Matedals/Lumber $5.86321 ~.,931.60
815 Ditcount St~e~ 67.516.75 $3.758.~
816 Hardware/P~ Stores $6A83.61 S8.491.76
817 Retail Numery :$4.612.56 $2,450.26
020 s~o~p~ Cer~r
under 50.000 G.S.F. $14,470.13 $7.2.38.07
(321Shopping Center
,50.000 - 99.g99 G.$.F. $10,550,32 $5,275.16
8~2 Shopping Center
100.000 - 199,999 G.$.F. $10,673.39 $5,338.69
823 Stropping Center
200.000 - 269,999 G.S.i=. $8,553.26 $4,276.63
824 Shopplr~ Center
300.000 - 399,999 G.S.F. $7,869.68 $3,934.64
825 Shopping Cent~'
400,000 - 499,999 G.S.F. $7,301.94 $3,650.97
NOTE:
T.G.LS.F. = Thousand Gross Leasable Square Feet
T.G.S.F. = Thousand Gross Square Feet
S6.119.19
$8.190.58
$4.960.89
$4.564.41
$4.235.13
$7,044.43/T.G.L.$.F.
$5,~45.15 / T.GJ..S.P.
$5,193.99 / T.G.LS.F.
$4,819.28 I.T.G.L.G.F.
8E
t~O ' d
Page 3 of 5
'COUNCIL BILL NO.
RESOLUTION NO.
C9
8E
TRAFFIC IMpACT FEE BY LAND,USE C^TEG ,DRY
BUSINESS & COMMERCIAL
e26 Shopp~ Cemer
500.000 - 599.~
e27 Cen
~ ~~~h
~ ~~e
912 ~~e: ~ve4n
711 Generai Olfl~
under 100.000 G.S.F.
712 General OffK~
100,000- Igg,ggg G.S.F.
713 Gene~ Office
760 ReMatch Cen~
770 Busine~ Park
TIF from TIF
ma.~w,~ edoption 111195
allowable through through
TIF 12Z3.1~¢
$5,493.47 $2.746.73 $3.16621
'i'iF
effective
11119G
$4.993-97 IT.G£.$.F.
INDUSTRIAL
1 lo C, ener~ Ught tndusm~
120 General Heaw Ir~lustrial
130 Indusffial Park
140 Manulactuflng
150 W~reho~se
151 Mini-Warehouse
170 Utilith~e
860 Who~te
NOTE:
$3,62S.69 -IT.G.LG.F.
$4,759.20 $2,379.60 · $2,760.33 $3,141.07 IT.GJ--S.F.
$27.926.48 $13.963.24 $16,197.36 $16,431.4~ IT.G.~.F.
S38,661~2 $19,280.76 $22,3O5.68 ~,25.450.61 IT.G.$.F.
$9,191.96 $4,595.96 $5,331.34 $~.06~.~ I 'r'-GJ~=-
$13,035.91 $6,517.95 $7,660.83 $8.603.70 Ipump'
$tS.4~,68 tl;7.746.7g $3,986.28 $10,225.76/T.G.S.F.
$40.~.'~? $20.2S2.0S ~2~.4~42 $2S.l'a2.?6 IT.G.a.F.
t~38.sg $31g.4S $370.56 t~L21.67 IT-G-Sae-
Ssa2.e7 t,,416.as t~..g5 t,~54e~ IT.~.$.F-
l~Jt.g77.2g 613,488.64 $15.~48.8~ $17.805.01 IT.G.S.F.
S50,682.91 $25.441.45 $29,E12.09 ti~.582.72 IT.G.S.F.
S7R70.03 $3.98S.02 $4.622.62
$6,744,24 $3,372.12 S3,911.66
$5,696.31 $2,648,16 $3.303.86
$16.425.57 $8,212.79 $9,526.83
$3,701.40 $1.650.70 $2,146.61
$6.907.68 $3,453.84 $4,006.45
$3.350.49 $1.675.24 $1,943-2.8
$961.40 ~,80.70 $557.61
$4,467.32 $2.2::33.66 $2,501.05
$2,467.60 $1.233.80 $1,431.21
$1,172.91 $586.48 $680.29
$836.42 $418.21 $485.12
$339.70 $169.86 $197.02
$1,817.55 $808.78 $938.1g
T.G.LS.F. = Thousand Gross.Leasable Square Feet
T.G.S.F. ---Thousand Gross Square Feet
S5.260~22 IT.G.S.F.
$4,46120 IT.G.S.F.
$3,759.57' IT.G.$,F.
$10,840.88 1T.G,S.F.
$2.,442.~3 IT.G.S.F.
$4:$5g.07 I T.G.$.F.
$2.211.32. IT.G.$.F.
$634.63 I T.G.S,F.
$2,948.43 IT.G,$.F.
$1.628.62 I T.G.S.F.
$774.12/T.G.S.F.
$552.04/T.G.S.F.
$224.20 / employee
$1,067.59 I T.G.S.F.
Page 4 o! 5
COUNCIL BILL HO.. _
RESOLUTION NO.
C~SSSbgCOS=G!
CG-~0-80
STORMWATER DRAINAGE SDC
.FOR SINGLE-FAMILY RESIDENTIAL DEVELOPMENT
Cost Per 500 X Impervious = SOC Per
F~lUa~ ~eeJ. SUdaO~_,Ad,e e..f~S~l~d, ) D.~IIIAg UJ:d~
f;~ss.oo 5ol to 1,ooo $~1o.oo
$55.00 %ool to 1,5oo $185:o0
SSS.oo' 1,sol to 2,ooo
$55.00 2.001 to 2,600 ~-75'00
$55.00 mo~e ~han 3,001 $385.00
(~55.00 for
each ~
Page5 of 5
COUNCIL BILL-NO.
RESOLUTION NO.
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator
Public Works Program Manager x~/'~
Public Hearing on Special Assessment for New Sidewalks Along
99E Widening Project
August5,1993
' 8F
RECOMMENDATION: Direct staff to bring an ordinance to council at the next regular council
meeting establishing a special assessment district for new sidewalks along the Hvvy 99E
widening project.
BACKGROUND: Council entered into an agreement with the State of. Oregon for
improvement of Highway 99E from Lincoln Street to the north city limits on January 13,
1992. As part of that agreement the city paid the state $63,000 for installation of
sidewalks where none had existed oreviouslv along this segment of Highway 99E. The state
paid for replacement of existing sidewalk.
Resolution 1117 authorized preparation of an engineering report on installation of the
sidewalks through special assessment. The council approved the engineering report on June
14, 1993. Resolution 1190 was approved by council on July 12, 1993 declaring its intent
to make the sidewalk improvement through special assessment and setting the public hearing
date for August 9, 1993. A copy of the resolution is attached.
There were mathematical errors in the original resolution that made less than a ~10.00
change in the total estimated cost. They have been corrected in the attached copy.
Required legal notice has been published in the newspaper and all the property owners of the
proposed assessment district have been informed by mail, No remonstrances have been
received by the city to date. Note that remonstrance by a majority of property on sidewalk
projects does not require postponement for a 6-month period as required for other projects,
It is only fair that the properties benefitting by the installation of the sidewalk pay for the
cost of its installation. The state is not charging for the installation of storm drain or
pavement improvements fronting the properties.
Staff recommends that council direct that an ordinance be brought to the next council
meeting establishing a special assessment district for new sidewalks along the Hwy 99E
widening project.
RR:Ig
Attachment
PUBHRG99. cc
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION SETTING A PUBLIC HEARING ON THE COUNCIL'S INTENT TO MAKE SPECIAL
ASSESSMENT FOR INSTALLATION OF NEW SIDEWALKS WHERE NONE HAD PREVIOUSLY
BEEN IN PLACE ALONG OREGON STATE HIGHWAY 99E FROM LINCOLN STREET TO THE
NORTH CITY LIMITS.
WHEREAS, Resolution No. 1117 authorized preparation of an engineering report relating
to installation of sidewalks along Oregon State Highway 99E from Lincoln Street to the north
city limits; and
WHEREAS, the engineering report has been prepared and approved by council, and
WHEREAS, Ordinance No. 2105 requires that council declare its intent to make the
improvement by special assessment and to hold a public hearing on the improvement, NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Woodburn City Council passed Resolution 1099 on January 13,
1992 which authorized the city to enter into a cooperative improvement agreement with the
Oregon State Highway Division for improvement of Oregon Highway 99E from Lincoln Street
to the north city limits. As a part of that agreement the city agreed to reimburse the state
$63,000.00 for costs of new sidewalks required by the project. The state would replace
existing sidewalks as a part of the project. The reimbursement was to place sidewalks where
none had existed previously.
Section 2. That the cost of said improvement shall be at the expense of property
specially and peculiarly benefitted by such improvement.
Section 3. With the addition of sidewalks along the entire length of Oregon Highway
99E from Lincoln Street to the north city limits benefitted properties' are those who had
sidewalks installed as part of this project. Benefitted properties indicated by an * are located
outside the Woodburn city limits. Properties benefitted are depicted in Exhibit "A" and by this
reference incorporated herein. They were benefitted by the sidewalk installation and should
share in the cost of the improvement.
That the property specially and peculiarly benefitted by such improvement is hereby declared
to be the parcels of real property described in the Marion County Record of Deeds as follows:
Tax Lot
*42145.000
*42147.000
*42150.000
42189.000
Owner of Record
Ivan & Betty Orton
William & Twyla Whistler
Daryl & Dorothy Wiesner
Miller Brewing Co.
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
8F
*42525.000
42535.001
42538.O0O
42571.666
42596.O00
42605.000
42639.000
42639.001
42643.429
42647.000
42656.000
42667.000
42669.000
42955.000
42964.000
92450.020
92440.000
92440.010
92440.020
92440.030
92440.040
92440.190
92730.000
92890.000
92890.010
92890.016
92890.020
92890.031
92890.044
State of Oregon
Ira Gordon, Et al
Robert HugeS (Richard Henkes)
Leroy & Margaret Meyers
Pablo Alverez, Et al
Gerald & Betty Yoder
Leroy Miller
Diana Schwab Tomseth
Leroy Miller
Robert & Gloria Bigej
Yacov & Nina Konovalov
Real Estate Properties LTD
Real Estate Properties LTD
Roth's IGA Foodliner Inc.
Richard Kreitzberg
Milo Bibelheimer Et al
John & Vera Grigorieff
Milo Bibelheimer Et al
Peter Lood
Golden Coral Corporation
Golden Coral Corporation
FGC Investments
Doug & Betty Livesay (Mistry)
Helen Ruebesam
Dempsy & Mary Sullivan
George & Doris Yoder
Josele Taylor
Floyd Lenhardt
Dempsy & Mary Sullivan
Section 4. That the city engineer's cost estimate, including already reimbursed
construction costs and future engineering costs, finance, legal, and administrative is estimated
to be $69,531.68. Based on the front footage of the properties involved, the fair share cost
has been estimated to be $6.95 per front foot. Costs per lot are:
FRONT ESTIMATED
TAX LOT FOOTAGE COST SHARE
1. 42147.000 600.00 4,170.00
2. 42145.000 386.04 2,682.98
3. 42150.000 57.02 400,40
4. 42189.000 1,277.54 8,878.90
5. 42525.000 1,947.22 13,533.18
6. 42535.001 644.93 4,482.26
7. 42538.000 162.48 1,129.24
8. 42571.666 118.59 824.20
9. 42596.000 160.00 1,112.00
10. 42605.000 168.00 1,167.60
Page 2 -
COUNCIL BILL NO.
RESOLUTION NO.
11. 42639.000 9.47 65.82
12. 42639.001 85.73 595.82
13. 42643.429 147.80 1,027.21
14. 42647.000 145.34 1,010.11
15. 42656.000 144.81 1,006.43
16. 42657.000 170.00 1,181.50
18. 42667.000 453.35 3,150.78
19. 42669.000 271.00 1,883.45
20. 42955.000 523.08 3,635.41
21. 42964.000 500.26 3,476.80
22. 92440.000 70.00 486.50
23. 92440.010 70.00 486.50
24. 92440.020 70.00 486.50
25. 92440.030 70.00 486.50
26. 92440.040 70.00 486.50
27. 92440.190 30.00 208.50
28. 92450.020 166.59 1,157.80
29. 92730.000 117.71 818.08
30. 92890.000 100.00 695.00
31. 92890.010 100.00 695.00
32. 92890.016 490.00 3,405.50
33. 92890.020 208.00 1,445.60
34. 90890.031 268.00 1,862.60
35. 90890.044 200.00 1,390.00
9,994.09 69,524.78
Section 5. That the benefitted property owners shall pay their share: 1) at the
completion of the project, or 2) shall sign the Bancroft application with the city within the allowed
time and make yearly payments for a period of ten years. The owners shall be allowed to pay off
the remaining balance at any time during the bonding period. In case legal or jurisdictional
difficulties exist, the properties outside the city limits may be billed directly by the city or state and
be excluded from special assessment participation.
Section 6. That it is estimated that the interest rate will be 7.0 percent.
Section 7. That a public hearing on the city's intent to install the sidewalks through
special assessment be held at 7:00 pm on August 9, 1993 in the Council Chambers of Woodburn
City Hall at 270 Montgomery Street in Woodburn, Oregon.
Approved as to form:
City Attorney
Date
APPROVED:
Len Kelley, Mayor
Page 3 -
COUNCIL BILL NO.
RESOLUTION NO.
IOA
STAFF REPORT
TO:
THRU:
Mayor and City Council
Chris Childs, City Administrator
FROM:
Nevin Holly, Director Recreation and Parks
SUBJECT: Acceptance of Youth Services Commission Grant
DATE:
August 3, 1993
Tonight, by Resolution, the Council is being asked to accept a Marion County Youth
Services Commission Grant in the amount of $35,250.00. The grant was written on
behalf of the community to allow for a more extensive intersession recreation program
to assist in meeting community needs as a result of the onset of year-round scheol in
Woodburn. The grant was endorsed by the Woodburn School District and by you
prior to submitting on May 10, 1993. It has been said many times, both informally and'
in formal structure, that a key need in Woodbum is enhanced youth programming.
These needs have been intensified over the past 3 years with the emergence of a
gang sub-culture, and now by the presence of large numbers of unsupervised youth
as a result of year round school.
The grant will enable the Department to offer organized recreation drop-in centers.
The centers will be staffed by program leaders and will be funded from grant
proceeds. Additional revenues within the context of the grant will allow the
Department to hire public school teachers who are on intercession to conduct
intersession educational sessions as well. The first drop-in center is scheduled to
open by September 1st at the Woodburn Community Center. The second drop-in
center is scheduled to open November 1st and will be housed at the Recreation Room
(JC Building) at Legion Park. If public demand does not necessitate the opening of
the second center, then grant proceeds would be channeled into Community Center
project. The hours of operation for the drop-in center are scheduled for 1:00pm to
6:00pm daily, Monday through Friday. The target population is 8 to 14 year old
children. This is the age group that we feel will be likely to be home alone during
intercession periods.
The acceptance of this grant will allow the Department to move forward with
establishing this much needed community program.
NH:swp
NOTE: TEXT OF THE YOUTH SERVICES GRANT AGREEMENT
IS INCLUDED IN SUPPLEMENTAl. AGENDA PACKET AS ITEM 2-A.
A COPY WILL BE ATTACHED TO THE PERMANENT RESOLUTION
FILED WITH THE CITY RECORDER.
10A
COUNCIL BILL NO. J4~
ORDINANCE NO.
AN ORDINANCE ACCEPTING A MARION COUNTY YOUTH SERVICES COMMISSION GRANT
RECEIVED DURING FISCAL YEAR 1993-94, MAKING APPROPRIATIONS, AND DECLARING
AN EMERGENCY.
WHEREAS, Oregon Revised Statutes 294.326 provides for the expenditure of
grant funds transferred to a municipal corporation for a specific purpose, and
WHEREAS, a grant has been received from the Marion County Youth Services
Commission for the purposelof providing an organized recreation drop-in center for youth to
meet community needs as a result of year-round school, now, therefore,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. That the grant be accepted for its specific purpose and the Mayor
be authorized to sign the Marion County Youth Services Commission contract, a copy.~of
which is attached for reference.
Section 2. That appropriations be increased within the Park and Recreation
Fund for fiscal year 1993-94 as follows:
REVENUES
PARK AND RECREATION FUND:
MCYSC Grant
~ 35,250
Total Park & Recreation Fund Revenue
EXPENDITURES
PARK AND RECREATION FUND:
Leisure Services Program-
Personnel Services (MCYSC Grant)
35.250
Total Park & Recreation Fund Appropriation
35,250
Page I - COUNCIL BILL NO.
ORDINANCE NO.
10A
Section 3. This ordinance being necessary for the immediate preservation of
the public peace, health and safety, in that adoption of the appropriations will allow the
availability of funds to proceed with the program, an emergency is declared to exist and this
ordinance shall take effect immediately upon passage by the Council and approval by the
Mayor.
City Attorney
APPROVED
LEN KELLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
lOB
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ,~"~
Amendment to cooperative agreement for Country Club Road/Oregon Way
signal and realignment
August 11, 1993
RECOMMENDATION:
Approve the attached resolution authorizing the Mayor and City Recorder to sign an
amendment to cooperative agreement number 11,362 with the Oregon Department of
Transportation for roadway realignment and signal installation at Country Club Road and
Oregon Way.
BACKGROUND:
Council passed Resolution 1161 on January 11, 1993, entering into cooperative support
agreement number 11,362 with the State of Oregon operating through the Department
of Transportation. The agreement concerned the installation of a traffic signal and
realignment of Country Club Road and Oregon Way.
The state had originally intended to show signal design as its responsibility but it was not
specifically stated leaving the city responsible by inference for the signal design. The first
two changes in the amendment clarify the design responsibility. The third change in the
amendment is to require the city to provide a base map to the state to be utilized for their
signal design work.
The state and city have been proceeding with the responsibility split indicated in the
amendment but it must be formalized at this time. Staff recommends that the resolution
be approved.
ccrowt'ea.lig
RR:bw
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION AMENDING COOPERATIVE AGREEMENT NUMBER 11,362 WITH
THE STATE OF OREGON FOR ROADWAY REALIGNMENT AND SIGNAL
INSTALLATION AT COUNTRY CLUB ROAD AND OREGON WAY AND AUTHORIZING
THE MAYOR AND CITY RECORDER TO SIGN SUCH AMENDMENT.
WHEREAS, Resolution number 1161 was approved on January 11, 1993 by City
Council authorizing entering cooperative agreement number 11,362 with the State of
Oregon for roadway realignment and signal installation at Country Club Road and Oregon
Way.
WHEREAS, Cooperative agreement number 11,362 requires amendments to
clarify some city and state tasks included in the agreement, NOW THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an amendment to cooperative
agreement number 11,362 which is attached as Exhibit "A" and by this reference
incorporated herein, with the State of Oregon for roadway realignment and signal
installation at Country Club Road and Oregon Way.
Section 2. That the Mayor and City Recorder are authorized to sign said
agreement on behalf of the City of Woodburn. // /~.._~
Approved as to form:/'~.~*~/~~¢~''~ ~ ~-
city Attorney Date
APPROVED:
Len Kelley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
A-R-EST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
lOB
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
ccmwrea.lis
RR:bw
lOB
July 6, 1993
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
AMENDMENT TO:
Misc. Contracts & Agreements
No. 11,362
People:
The State of Oregon, by and through its Department of
Transportation (State), and the City of Woodburn, by and through
its Elected Officials (City), entered into Cooperative.
Improvement Agreement No. 11,362, dated January 5, 1993,
concerning the installation of a.traffic signal and realignment
of Country Club Road in Woodburn.
State and C%.~- have now determined that the aforementioned
agreement, although remaining in full force and effect, should
be amended by this agreement in order to show State 'to be
responsible for signal design at Country Club Road and State
Highway 140. City shall provide State a base map from which
State will design signal.
Any further reference to the aforementioned agreement numbered
11,362 shall be amended to show the following:
Recital No. 2, Page 2, shall now read:
2. State shall provide signal design, and a fully-tested
traffic signal controller and cabinet for the new signal.
Recital No. 1, Page 3, shall now read:
1. City 'shall conduct the.necessary field surveys, perform all
design work (with the exception of the signal design) required
to produce plans, specificatons and cost estimates, prepare the
contract and bidding documents, advertise for bid proposals,
award all contracts and furnish all construction engineering,
field testing of materials, technical inspection and project
manager services for administration of the contract.
Recital No. 13, page 4, shall read:
13. City shall provide base map to State for State's signal
design.
AMENDMENT TO:
B1292008
EXHIBIT "A"
City of Woodburn
Amendment No. 11,362
lOB
City shall authorize execution of this Amendment during a duly
authorized s'ession of its City Council.
IN WITNESS WHEREOF, the parties hereto have set their hands and
affixed their seals as of the day and year hereinafter written.
This project was approved by the Oregon Transportation
Commission on July 21, 1992, as part of the Six Year
Transportation Improvement Program, page 7~.
The Oregon Transportation Commission, by a duly adopted
delegation order, authorized the S~ate Highway Engineer to sign
this agreement for and on behalf of the Commission. Said '
authgrity has been further dele-gated to the Traffic Engineer by
Subdelegation Order HWY-4, paragraph 3, dated October 15, 1992.
APPROV;%~ RECOM~. NDED
Reg~ Engineer {
STATE OF OREGON, by and ~h~ough
its Department of Transportation
By
State Traffic Engineer
Date
-THE CITY OF WOODBURN, by and
through its Elected Officials
By
Mayor
By
City Recorder
Date
10C
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Randy Scott, C.E. Tech III ~'~,~'·
Acceptance of Utility Easement, Fir Street
July 22, 1993
RECOMMENDATION: It is being recommended the city council accept the attached utility
easement.
BACKGROUND: The attached easement is for the installation of a 15" diameter storm
sewer and for future maintenance.
City forces will be installing a storm sewer within Fir Street, to eliminate ponding prob!ems
and to prepare for future improvements. The easement will allow access to the existing'~8"
dia. located along State Hwy 214 at the end of Fir Street.
The document has properly been signed by the property owner, Mr. Floyd Leininger.
FIRSTR.EAS
~(NOW ALL MEN BY THESE PRESENTS, that the FLOYD C. LEININGER. for the consideration
of One Dollar (91.00) and other valuable conslderations'~o them paid, the receipt whereof hereby
is acknowledged, hereby do forever grant unto the CiTY OF WOODBURN, a Municipal
Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way
and easement over and along the full width and length of the premises described as follows, to
wit:
A 16-foot wide utility easement located on Tax Lot # 92820-16'0 in Section 7
Township 5 South, Range 1 West of the Willamette Meridian, Marion County;
Oregon, the centerline which is more particularly described as follows.
Beginning at a point which is North 41'15' East 54.00 feet from the northeast corner of
lot four block three, Chappell's Addition to the City of Woodburn, Marion County, Oregon;
thence North 00"45'West 35.0 feet more or less to the southerly line of Oregon State
Highway 214, the terminus of said center line.
With the right, privilege and authority, to said City, to construct, maintain, replace,
reconstruct, remove, and add to, a [[[[U.~E pipeline or pipelines, with all appurtenances Incident
thereto or ne(~essary therewith, in, under and across the said premises, and to cut and remove
from said right-of-way any trees end other obstructions which may endanger the safety or
interfere with the use of said pipeli'nes, or appurtenances attached or connected therewith; and
the right of Ingress and egress to and over said above described premises at any and all times
for the purpose of doing anything necessary or useful or convenlent for the enjoyment of the
easement hereby granted.
THE CITY SHALL, upon each and every occasion that such JZ[]J.[]~ facility is constructed,
maintained, replaced, reconstructed or removed, or added to, restore the premises of the
Grantors, and any Improvements disturbed bythe City, to as good condition as they were In prior
to any such Installation or work, but if not practicable, then pay to Grantors reasonable
compensation.
THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways,
driveways, planting, and related purposes, and all [J]]l.l]~ facilities shall be at a depth consistent
with these purposes. EXCEPTION.. No structure shall be placed within the easement, or within
45" projection [Jpward from the bottom of the pipeo
FLOY~I' (~. LEININGER (./
STATE OF OREGON )
)SS
COUNTY OF MARION )
On this the. 2Z_~ ~day of July, 1993, before me a Notary Public in and fOr the County
and State personally appeared,
known to me toke the same person~) whose names are subscribed to the within instrument and
acknowledged that they voluntarily executed the same fOr the purpose therein contained.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
~ LYNN A. GERSTNER
~ ~,.~J NOTARY PUgLIC-OREGON
~ ~ ~UMISSION N0. 025262
MY COMMISSION EXPIRES JUNE 33 ~7
ho uc·
My Commission Expires: ~, - ! ..~ - ~ .7
EIN/NG~.UTL
CONSTRUCT
~TA. 0+~§ · -
RIM EL. MATCH EXXSTXN6
INV. IN t73. t4 '-' '-'
ZNV. OUT t.73.3g
1:1~. ZN i.73.4g
/
/
l.
':FIR STF
8' SANITA~.Y-SEtqER ~
640
1OD
MEMO
TO:
FROM:
SUBJ.:
DATE:
Mayor and City Council
Chris Childs, City Administrator
Selarv Range - Communications Center Manager
August 5, 1993
RECOMMENDATION: Authorize City Administrator to fill Communications Center
Manager position within salary range M-24.0.
ISSUE: Two well qualified candidates for the Communications Center Manager
position have emerged from the recruitment process. A top candidate has been
identified, although the city's advertised salary range is problematical in b~in~able to
attract either of the top two individuals identified. The importance placed on
recruiting a suitable candidate, as well as the qualifications of the candidate selected,..
have been echoed by representatives of the User Board who participated in the
interview process.
OPTIONS: There appear to be three alternatives available at this stage of the
process:
1) As per recommendation, authorize the position to be filled within a
competitive range at salary range M-24.0.
2) Go further down the recruitment list to find a lesser qualified or experienced
individual willing to assume the position at the advertised range.
3) Re-evaluate position duties and responsibilities and readvertise (start process
over).
BACKGROUND: When created, this position was placed at non-union salary range
21.0. There is evidence that, at the time the position was initially filled in August,
1990, there was some uncertainty as to what salary level should be considered,
because it was a "new job with unknown values". It appears that numerous
assurances were given that the position would, in fact, be re-evaluated on the first
anniversary date (August, 1991); something that did not happen, as the incumbent
city administrator left the city's employment in July, 1991 and the interim
administrator apparently chose not to address the issue.
I have located documented evidence that as early as May-June of 1991 there
was discussion regarding upgrading the position to either M-24.0 or M-24.5. There
was apparently similar discussion in October, 1991, and in April, 1992 I received a
specific request from the incumbent director that the position be placed in the upper
end of range M-26.0. The latter was accompanied by a "comparability study" put
1OD
Page 2 - Communications Center Manager (8/5/93)
together by the director, using five similar sized dispatch centers for comparison. The
list of comparables failed to justify an M-26.0 range, but certainly lent credibility to
consideration of either the M-24.0 or M-24.5 ranges.
Facing the relative certainty that this position was underfunded, I initially
approached the Council on April 26, 1993 to request that we be allowed to advertise
the position at non-union salary range 22.0 to improve our chances of getting
generally better qualified candidates to apply. The recruitment resulted in a total of
thirteen applicants and, in the final analysis, only two of them clearly possessed the
qualities as well as qualifications sought for this position. It became apparent during
the interview process that our advertised salary range (22.0) would be a problem in
being able to accomodate either of these top two candidates.
In the past several weeks, I have done a comparability study (if r~y own
regarding this position, utilizing eight similarly sized dispatch centers, each employing
between eight and ten dispatchers (Woodburn's center employs nine). My research-
indicates that Woodburn's salary range for this position is some 12-1/2 - 19% less
than the everaae of the eight comparators. A 15% upward adjustment in our ranges
would come in at about range M-25.0. It must be noted that Woodburn management
employees, on average, are generally compensated somewhat less than the average
of their peers in similar sized cities.
In evaluating the applicability of range M-24.0 for this position, some
comparison is necessary. A position currently at range M-24.0 is that of Library
Director. Like the Library Director position, the Communications Center Manager
position is responsible for a very specialized and focused program where advances in
technology can create a steadily ongoing re-evaluation of program direction and goals.
Neither position presently has the benefit of subordinate supervisory staff; the
Director/Manager is totally responsible. Both positions are responsible for similar sized
operating budgets and number of employees supervised (Library Director - $485,000
budget/7.5 FTE supervised; Communications Center Manager- $441,000/9.0 FTE).
In placing the Communications Center Manager position at a management
salary range, there will also be certain expectations of the position that were not
required of the previous manager. These include increased community involvement,
participation in staff meetings and planning sessions and periodic attendance at
Council meetings. Each of these are positive considerations and should enhance
public perception of the importance of the position, and the 9-1-1 program in total,
within the community.
Two other options regarding the Communications Center Manager position were
identified on Page I of this memo; going further down the recruitment list or simply
1OD
Page 3 - Communications Center Manager (8/5/93)
readvertising the position and starting the recruitment process over again. Neither of
these can be seen as a positive option. Unless the fundamental issue of
compensation is addressed, as otherwise accomplished in this memo, the pool of
candidates available for the position simply won't match the qualifications and
experience the position demands. Re-recruitment, in particular, would be very
counter-productive in terms of staff time, cost and the additional time lost in moving
forward with direct management of the communications center. Similarly, the
energies of the interim manager, a Police Lieutenant, need to be redirected back to his
normal law enforcement duties.
In keeping with Resolution 1081 (Sept. 1991), "a minimum and maximum
range level shall be set for newly appointed management employees". Minimum and
maximum compensation within range M-24.0 is presently set at $2,698 - $3,280 over
five progressive steps. The five-step format would not apply to the Com~unTcations
Center Manager position. In practical terms, it would likely not apply anyway, given
the prospect that this position may be shifted to an independent ORS 190 agency--
within the next year.
10E
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator
Public Works Program Manager ,~ '~-~
Clarification of Bid Award on Sale of Surplus Property
August 17, 1993
RECOMMENDATION: By motion, clarify that the successful bidder for the sale of
surplus city property located in the Woodburn Industrial Park was Leland E. G. Larson.
BACKGROUND: Council, at the June 14, 1993 meeting, accepted the bid of School
Bus Services, Inc. for $68,225 for purchase of approximately 2.03 acres of surplus
city property in the Woodburn Industrial Park (memo included as attachment A).
The bid proposal page (included as attachment B) indicated that Leland E. G. Larson
was the bidder and prospective purchaser of the property. Mr. Larson is president and
owner of School Bus Services, Inc. and desires to be shown as purchaser of the
property.
As a result of council's action and discussions with School Bus Services' officers, the
Woodburn City Attorney has prepared an owner's sale agreement with Mr. Larson as
the purchaser. This agreement was forwarded to School Bus Services where it was
reviewed by their attorney and signed by Mr. Larson.
The Mayor does not believe he should sign this form of agreement without further
council action since the actual purchaser is different than the bid acceptance approved
by council at the June 14, 1993 meeting. Staff incorrectly listed School Bus
Services, instead of Leland E. G. Larson, as the bidder in the memo included as
attachment A and this led to the discrepancy.
To allow the transaction to proceed, staff requests that council, by motion, clarify that
the bid was awarded to Leland E. G. Larson.
RR/kv
10E
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ,~,'-~ ~
Award for Sale of Surplus Property
June 10, 1993
RECOMMENDATION:
Accept the bid of School Bus Services, Inc. for $68,225.00 for purchase of surplus
city property located in the Woodburn Industrial Park.
BACKGROUND:
Council through resolution number 1179 declared an approximately 2.03 acre parcel
off National Way in the Woodburn Industrial Park to be surplus property. Council
authorized the property to be sold by a sealed bid process and set a minimum bid of
865,000.
Bids on the sale of the property were opened and publically read at 11:00 am on June
10, 1993. Results were:
Bidder
School Bus Services, Inc.
Amount
868,225.00
The bid of $68.225.O0 from School Bus Services, Inc complies with the minimum bid
requirements and should be accepted.
Property Sale.693
RR:bw
ATTACHMENT A
SECTION IV
STANDARD FORMS
10E
Property Description:
Township § South, Range I West=
OFFER TO PURCHASE REAL PROPERTY
BID PROPOSAL FOR INDUSTRIAL PARK SITE
Parcel #2, Lot 1, Block 10 Industrial Park Addition No. 3, Section 8,
Purchaser Name, Address, and Telephone=
Leland E.G. Larson
Signature:
1625 S.E. Hogan Road
p~,esham~ OR 97080
667-8090
Name:
Title:
Ron Coleman
School Bus
Vice President,
Services, Inc.
I
Bid Price: $68. 225..
(Note - This amount is inclusive of the value of the property. All other costs associated with
escrow transaction fees for closing shall be borne as standard practice between Seller and
Purchaser}.
Property Included: Please see copy of plat attached. Sale Includes lend only.
Title Insurance: The city shall furnish a preliminary title report showing the condition of the
property prior to sale~ and shall furnish en owner's standard title Insurance policy in the amount of
· purchase price for the real property from a title Insurance company showing good and marketable
title.
Page I - Section IV
ATTACHMENT B
10F
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ~
Bid Award for New Compact Truck and Used 5 Passenger Sedan
August 18, 1993
RECOMMENDATION:
Award Bid Number 94-01 for a new compact pickup truck to Hillyer's Mid-City
(Sauvain) Ford, Inc. for $7,422.00 and Bid Number 94-02 for a used 5-passenger
sedan to Miles Chevrolet for $7,840.00.
NOTE: Total cost of $15,260 is less than approved budget line item 93-930-710.035
which included $15,500 for pickup and automobile replacement.
BACKGROUND:
These two bid items were for the Wastewater Treatment Plant operations.
City of Woodburn Bid Number 94-01 for a new compact pickup truck was opened and
publicly read at 2:00 pm on August 13, 1993. The results were:
Bidder
Model Price
Hillyer's Mid City (Sauvain) Ford
Cascade Chevrolet
Miles Chevrolet
Ford Ranger
Chevy S-10
Chevy S- 10
$7,422.00
$8,1 69.00
$8,484.83
All vehicles complied with specifications.
This vehicle will replace a 1980 Ford Grenada which is in very poor mechanical
condition and will be disposed of when the new vehicle is received.
A comparable vehicle purchased under last years state bid price agreement would
have cost $8,150.00. The pickup will provide reliable transportation for treatment
plant operations involving Industrial and cross connection inspection. Staff
recommends award to Hillyer's Mid City (Sauvain) Ford, Inc. for $7,422.00.
1OF
City Council through City Administrator
August 17, 1993
page 2
City of Woodburn Bid Number 94-02 was opened and publicly read at 2:00 pm on
August 6, 1993. The request was basically for a used 1990 or newer, four door, five
passenger sedan. Specified also was a maximum of 25,000 miles and $8,000 price.
Standard items along with air conditioning and white color, if possible, was specified.
The results were:
Met
Bidder Model Price Specs.
Herschberger Motors
Midway Motors
Miles Chevrolet
Cascade Chevrolet
Cascade Chevrolet
Cascade Chevrolet
Midway Motors
Cascade Chevrolet
Cascade Chevrolet
Cascade Chevrolet
1990 Dodge Shadow $ 6,975.00 No
1991 Mazda Protege $ 7,490.00 No
1991 Chev Corsica $ 7,840.00 Yes
1992 Chev Cavalier $ 7,997.00 No
1992 Geo Prizm $ 8,590.00 No
1992 Geo Prizm $ 8,779.00 No
1992 Plym Acclaim $ 8,950.00 No
1992 Chev Corsica $ 9,250.00 No
1992 Chev Corsica $ 9,545.00 No
1992 Buick Skylark $10,350.00 No
The only vehicle that met the specifications down to the color requested was the
1991 Chevrolet Corsica with 22,230 miles from Miles Chevrolet. Other vehicles
below the dollar limit in the specification exceeded the miles specification.
This vehicle replaces a 1984 Ford LTD which is in very poor mechanical condition and
will be disposed of upon delivery of the used vehicle.
The July, 1993 NADA average retail value for a comparable 1991 Corsica was
$8,875 or more than $1,000 above the Miles Chevrolet offer. The other two vehicles
below $8,000 were offered at more than NADA average retail for example NADA
average retail for the 1990 Dodge Shadow offered was $6,375 or $600.00 less then
bid price. Staff has examined the Miles Chevrolet vehicle and found it to be in
excellent condition and an exceptional value for the bid price. This vehicle has the
size to comfortably transport five persons and will provide enhanced economy of
operation that was desired by the treatment plant. Staff recommends that the Miles
Chevrolet bid of $7,840.00 be accepted.
lOG
MEMO:
TO:
FROM:
SUBJECT:
DATE:
The City Council
Public Works Director ~ ~
Hardcastle Resurfacing Extension Cost Approval
August 19, 1993
RECOMMENDATION:
Approve Hardcastle 'resurfacing extension contract payment
$6,000.00 to be paid from budgeted Local gas tax revenues.
amount estimated at
BACKGROUND:
City Council previously approved the resurfacing cost sharing agreement between the State
Highway Division and the City. The agreement calls for the State to pay 50 percent of the
cost of Hardcastle street resurfacing between Hwy. 99E and Gatch Street. The State's
willingness to share the resurfacing cost has been based on the fact that the storm drain
installation, requiring a street cut, was necessary on Hardcastle to drain 99E. City's
willingness was based on the need to improve the deteriorated condition of the pavement.
At the time of agreement approval, the City Council advised Public Works staff to negotiate
with the State and extend the resurfacing from Gatch to Front St. Staff has completed
these negotiations and the contractor is willing to extend the boundary of the resurfacing
project at the accepted unit bid price. The asphalt unit bid price of approximately 924.00
per ton of asphalt is substantially lower than the city's recent year contracts.
Asphalt resurfacing is scheduled to be done on Friday, August 27, 1993.
Council approval is requested.
HARDCSTL. RSF
1OH
MEMORANDUM
TO'
THRU:
Mayor and City Council
Chris Childs, City Administrator
FROM:
Nevin Holly, Recreation and Parks Director
SUBJECT: Pool Workshop Meeting Request
DATE:
August 12, 1993
Per Council authorization, the City has now signed a contract with Mr.
Don Carey and Associates to provide the City of Woodburn with
construction/remodel plans for Woodburn War Memorial Swimming Pool.
As we discussed at the July 12th Council meeting, it is imperative we
have ample public input into the planning of the pool. The Woodburn
Pool committee will be meeting with Mr. Carey on Sunday, August 29th.
I feel confident that the Pool Committee, which is comprised of local
community leaders from the City Council, Park Board, Budget Committee
and School District, will do an excellent job of reviewing proposals and
recommending alternatives to the City Council for adoption.
At this time I ask the Mayor to set a Council Workshop on Monday,
August 30 at 7:00pm. At this time Mr. Carey will be present and will
provide the Council with a variety of development and planning options.
Representatives of the Pool Committee will also be present and provide
the Council with its findings and recommendations.
Thank you.
101
MEMO
TO:
FROM:
Mayor and City Council
Chris Childs, City Administrator
SUBJ.:
DATE:
Cable Access Committee Issues
August 2, 1993
(Revised August 12, 1993)
The city's franchise agreement with Northland Cable Television, Inc. calls for
the creation of a formal "Access Provider" organization. The Woodburn Cable TV
Community Access Advisory Committee is continuing to review options and planning
for a permanant cost-effective local cable access organization.
As conveyed to the Council in a January 18, 1993 staff report, the Advisory
Committee has identified a 501 (3) (C) non-profit corporation as the primary means
of accomplishing this goal. Other nearby community access organizations studied by
the Advisory Committee (Salem, Tualatin Valley) have successfully utilized the non-
profit corporation format. At this point, the Advisory Committee has located a local
attorney who is willing to prepare and file the paperwork for a 501 (3) (C)
organization. Adequate funds are budgeted for this purpose in the community access
component of the Cable Management Fund.
Otherwise, the Advisory Committee is nearing completion of a community
"Ascertainment" study, as required by the franchise agreement, to determine the local
cable access needs within the Woodburn community. Also, the Committee is in the
process of identifying appropriate community access equipment to be purchased with
the $55,000 provided by Northland for this purpose under the terms of their franchise.
Northland's recent decision to begin a "Northland Cable News" show in October has
apparently resulted in a commitment by that company to purchase a certain amount
of equipment for this purpose. I am advised by Committee members that the
Northland equipment may be available to complement whatever is purchased by the
access organization, and visa versa. This is an encouraging prospect, but will have
to be planned carefully.
Before proceeding with the expense of forming the 501 (3) (C) non-profit
corporation, members of the Advisory Committee would like to meet with the Council
in a workshop session to discuss the matter and make sure that the City Council is
comfortable with the recommended direction. It is suggested that a workshop session
for this purpose could be accomplished during one hour immediately prior to a regular
Council meeting (6 p.m. start), perhaps your September 13, 1993 meeting.
· 11A
8/04/93
A/P CHECK LISTING FOR THE MONTH OF JULY 1993
Page
Check Nuaber
19376
19377
19378
19380
19381
19382
19519
19520
19521
19522
19524
19525
19526
19527
19528
19530
19531
19532
19533
19534
19535
19536
19537
19538
19539
19540
19541
19542
19543
195~
19545
19546
19547
19548
19549
19550
19551
19552
19553
19554
19555
Budgetary Account Number Vendor Name
SEUERBOND COUPONS
SEUERBONDCOUPONS
SEUERBONDCUUPONS
SEgERBONO
REI#BURSENENT-PARKS
LAND SALE CONTRACT-PARKS
SUPPLIES-NON DEPT
SUPPLIES-NON OEPT
$E~ERBONOCOUPONS
SEUERBOND
SE~ERBONDCOUPONS
SUPPLIES-PARKS
SERVICE$-UATER
VOID
V 0 [ D
VOID
REGISTRATION-UUTP
REFUND-PARKS
SERVICES-POLICE
SUPPLIES-PUBLICUORKS
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIE$-UUTP
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-911
$Ek~RBONDCOUPONS
INSURANCE-RSVP
REFUND-BUSINESS LICENSE
SEI~R BO~DCOUPONS
SUPPLIES-PARKS
SERVICES-PARKS
SERVICES-PARKS
SUPPLIES-kq~I'P
SUPPLIES-C STORES
SERVICES-PARKS
SERVICES-911
SERVICES-911
SUPPLIESoU~I'P
SERVICES-ENGINEERING
SUPPLIES-M~TP
REIMBURSEMENT-NON DEPT
SERVICES-UUI'P
SERVICES-BUILDING
Vendor Nceber Check - Date Uritten Amount of Check
CHASE MANHATTAN BANK 00~ 7/01/93
SECURITY PACIFIC 018339 7/01/93
JERRY DAUGHERTY 003064 7/01/93
CEDE & CO 002299 7/01/93
BRIAN SJOTHUN 018456 7/01/93
ROBERT SAgTELLE 018217 7/01/93
At~RD$ & ATHLETICS 000580 7/01/93
SOLO SPECIAL EDITION 018603 7/01/93
CHASE MANHATTAN BANK 002380 7/01/93
U.S. BANK 020058 7/07/93
U.S. BANK 020070 7/09/93
U.S. POST OFFICE 020090 7/09/93
US POST OFFICE 020090 7/09/93
VOID VOID
VOID VOID
VOID VOID
OR ASSOC OF CLEAN UATER NONE 7/09/93
DEBBY HAYCOCK NONE 7/09/93
INTERCULTURAL COMMUNICATIONS NONE 7/09/93
A- 1 TYPEURITER SERVICES 000008 7/09/93
ALL PURE CHEMICAL CO 0001:56 7/09/93
ALDUS CORPORATION 000137 7109193
AUTO#ATED OFFICE SYSTEMS 000563 7/09/93
BEN FRANKLIN STORE 001205 7/09/93
BI-KRRT CORPORATION 0012~5 7/09/93
BOISE CASCAOE 0013~,0 7/09/93
BUSINESS CONNECTIONS 001627 7109193
CHASE MANHATTAN BANK 007_T~80 7/09/93
CIMA INSURANCE 002485 7/09/93
COASTAL FARH SUPPLY 002625 7/09/93
THE COI4MERCIAL SANK 002695 7/09/93
EMERALD POOL & PATIO 004150 7/09/93
ENGINEERED CONTROL PRCO 00~180 7/09/93
EVERGREEN STAGE LINE INC 004433 7/09/93
FARMERS OIL 005040 7/09/9~5
FIRST BANK OF MARIETTA 005133 7/09/93
BRIAN FLANNIGAN 005170 7/09/93
GERVAIS TELEPHONE CO 006143 7/09/93
I B 14 CORPORATION 008010 7/19/93
INOUSTRIAL FASTNERS 00807] 7/09/93
JOR SHOPPERS INC 09119 7/09/93
J.T. SPRAY SERVICES INC 009198 7/09/93
TCO0 LONOIN 011315 7/09/93
MAPLE RIOGE JANITORIAL 01207] 7/09/93
MARION COUNTY BLDG INSPEC 012090 7/09/93
7,585.00
540.00
265.00
70,000.00
291.50
5,000.00
29.90
1,205.40
120.00
55,000.00
927.50
116.00
232.37
125.00
27.00
65.00
81.00
330.8~
97.95
~6.08
249.06
13.02
305.99
15.00
265.00
1,760.00
50.00
132.50
526.00
9~6.02
779.01
1,206.40
178.87
25.00
95.44
310.00
54.32
1,482.00
101.80
380.00
2~396.92
154,222.64
11A
8104193
A/P CHECK LISTING FOR THE MONTH OF JULY 1993
Page 2
Check Nurber Budgetary Account Nteber
19556 SERVICES-POLICE
19557 SERVICES-~rP
19558 SUPPLIES-VARIOUS
19559 SUPPLIES-FINANCE
19560 SERVICES-911
19561 SUPPLIES-PARKS
19562 SERVICES-NON OEPT/UATER
19563 EXPENSES-UUTP
1956/, SUPPLIES-C STORES
19565 REIMBURSEMENT-PARKS
195~ SERVICES-V~J~[~J$
19567 SERVICE$-COLJRT
19568 SUPPLIES-M,rrP
19569 SUPPLIES-PARKS
19570 SUPPLIES-PA~KS
19571 SERVICES-911
19572 SUPPLIES-UUTP
1957~ SERVICES-PARKS
19574 SUPPLIES-PARKS
19575 SERVICES-C[TY ATTY
19576 SUPPLIES-POLICE
19577 SERVICES-LIBRARY
19578 SUPPLIES-PARKS
19579 SERVICES-I~ATER/STREET
19580 SERVICES-ENGINEERING
19581 SUPPLIES-POLICE
19582 $E~ER BOND COUPONS
195~ SERVICES"RSVP
19584 SERVICES-VARIOUS
19585 SUPPLIES-ggTP
19586 SUPPLIES-PARKS
19587 SUPPLIES-PARKS
19588 SERV[CES-M~TP
19589 SERVICES-PARKS
19590 SERVICES-PARKS
19591 SUPPLIES-IA~rP
19592 SUPPLIES-POLICE
19593 PETTY CASH-VARIOUS
19594 SUPPLIES-POLICE
19595 SE~ER BOND COUPONS
19596 SEU~R BONO r.~3UPONS
19597 SERVICES-UATER
19598 V 0 [ 0
195~ VOID
19600 V 0 I D
19601 V 0 I D
Vendor Name vendor Nc~nber Check - Date Written Amount of Check
MARION ENVIRONMENTAL SERVICES 012227 7/09/93 10.60
KRRYATT INDUSTRIES 012240 7/09/93 154.51
NETROFUELING INC 012~4~ 7/09/93 571.04
MONEY MAGAZINE 012547 7/09/93 18.99
NONITOR CO-OP TELEPHONE 012550 7/O9/93 170.00
N.U. REGIONAL MAGAZINE 013365 7/09/93 26.95
NPA UEST 013389 7/09/93 775.00
ANN O'ROKE 01/,6~0 7109193 40.00
PITNEY BCYdES 015350 7/09/93 179.50
SHIRLEY PITT 015359 7/09/93 129.99
PORTLAND GENERAL ELECTRIC 015420 7/09/93 5,621.o2
TERRY R~IIREZ 017050 7/O9/93 32.00
TERRY L RICHARDSON 017192 7/09/93 ~46.40
ROOOA PAINT 017280 7/09/93 _ 614.10
RUGGED IgC 01~1 7/09/93 150.00
ST PAUL C~X~PERATIVE TELEPHONE 018035 7/09/93 177.60
SANOERSON SAFETY SUPPLY 018170 7/(~)/93 405.96
SALNAIN MOTOR CO 018210 7/09/93 969.54
SCOT CUSTOOIAL SUPPLY Ola]O~ 7/09/93 2,066.08
N. ROeERT SN[ELOS 018450 7/09/93 4,117.50
SILVERFLEET SYSTEMS 018~65 7/09/93 1,601.44
SOUNO ELEVATOR CO 018610 7/09/93 15&.50
SPORTgIOE 018698 7/09/93 261.50
TELECOI~4 SYSTEMS ]NC 019043 7/09/9~ 62.25
DAVID L TRAPP & ASSOC 019210 7/09/93 4,200.00
U-LEAD SYSTEMS INC 020006 7/o9/93 lo6.oo
u.s. BANK 020070 7/09/93 1,576.25
US POST OFFICE 020090 7/09/93 400.00
U.S. gEST COI4MUNICATIONS 020(~5 7/09/93 1,107.36
VALLEY UELD[NG SUPPLY 021050 7/09/93 9.00
VIESKO REO[oNIX 021140 7/09/93 198.8/,
VIKI#G OFFICE PROOUCTS 021180 7/09/93 372.93
AL gAKEF[ELO 022015 7/09/93 3,1GB.O0
k~3OOBURN FIRE DISTRICT 022595 7/O9/93 220.00
k~3OOBURN PLUMBING 022695 7/O9/93 4,429.20
k~:)OOBURN RADIATOR & GLASS 022700 7/09/93 45.30
TERRY RICHARDSON CONSULTING 017192 7/12/93 1,610.00
CITY OF I,K)COBURN o15255 7/13/93 159.49
TERRY RICHARDSON CONSULTING 017192 7/14/93 220.00
FIRST INTERSTATE BANK 005140 7/15/93 132.50
U.S. BANK 020070 7/15/93 810.00
US POST OFFICE 020090 7/15/93 1/,6.19
VOIO VOID
VOID VOID
VOID VOID
VOID VOID
191,830.17
· . 11A
8104193
A/P CHECK LISTING FOR THE MONTH OF JULY 19~3
Page
Check N~r
19602
19603
196O4
19605
19606
19608
196O9
19610
19611
19612
19613
19614
19615
19616
19617
19618
19619
1~0
19621
19622
1962 4
19625
19626
19627
19628
19650
19631
19652
196~
19655
19657
19638
19639
19640
19641
19B2
19643
19644
196/,5
19646
196/,7
Budgetary Account Nted~er
VOID
SIDEWALK SUBSIDY-STREET
SUPPLIES-POLICE
SUPPLIES-COUNCIL
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-WATER
SERVICES-LIB/CITY HALL
SUPPLIES-VARIOUS
SUPPLIES-CITY ATTY
SEgER BONO COUPONS
SERVICES-ENGINEERING
SERVICES-911
SUPPLIES-CITY ATTY/PW
SUPPLIES-POLICE
SERV]CE$-C STORES
SERVICES-ENGINEERING
FEES-WWTP
SUPPLIES-PARKS/M~TP
SERVICES-tRaTP/UATER
SUPPLIES-PARKS
SUPPL%E$-UWTP
SERVICES'CITY HALL
$UPPL]ES-COOE ENF/POLICE
SUPPLIES-NON DEPT
SERVICES-CITY HALL/LIB
$UPPLIES-C STORES
$ERVICES-COOE ENFORCEMENT
SERVICE$-UUTP
MEMBERSH]P'VARIOUS
SUPPLIES-POLICE
SUPPLIES-ENGINEERING
SUPPLIES-ENGINEERING
SERVICES-$~JTP
SERVICES-STREET
SERVICES-BUILDING
FEE-tA~TP
SERV[CES-COOE ENFORCEMENT
SUPPLIES-PW
SERVICES-COOE ENFORCE
SERVICES-WATER/STREET
SUPPLIES-FINANCE
MEMBERSHIP-POLICE/911
SERVICES-C(XJRT
SERVICES-STREET/WATER
SERVICES-POLICE
Vendor Naee Vendor N~irloer Check - Date Written Aeount of Check
VOID VOID
VLN)IMIR SHEVCHUK NONE 7/16/93 250.00
AUTOMATED OFFICE SYSTEMS 000565 ?/16/93 172.75
AWARDS & ATHLETICS 000580 7/16/93 5.00
AT&T INFORMATION SYSTEMS 000620 7/16/93 /,70.00
AT & T 000~ 7/16/93 258.64
Ak~A N.U. OREGON SUBSECT. 000663 7/16/93 &O.O0
BLUE RIBBON JANITORIAL 001305 7/16/93 288.00
BOISE CASCADE 001340 7/16/93 235.31
BUTTERSI~THS LEGAL PUBLISH 001590 7/16/93 65.8~
CHASE MANHATTAN BANK 002380 7/16/93 265.00
CH2N- H ! LL 002478 7/16/93 5,000. O0
CLACKAHAS COMHUNICAT IONS 00?.540 7/16/93 263.3Q
CLARK BOAROHAN CALLAGHAN 002543 7/16/93 . 213.54
JOHN COGGINS 002590 7/16/93 40.00
COPY OFFICE PROOUCTS 002875 7/16/93 178.75
DE HAAS & ASSOCIATES 003108 7/16/93 785.00
DEPT OF ENVIR. QUALITY 003205 7/16/93 7,357.00
FARM PLAN 005062 7/16/93 8~1.60
G.T.E. HOSILNET 006373 7/16/93 134.51
G.W. NAROWARE CENTER 006/,05 7/16/93 57.35
N2ONLY 007010 7/16/93 46.50
C.J. HANSEN CO ]NC 007055 7/16/93 547.50
HARRIS UNI FORMS 007090 7/16/93 350.80
INOUSTRIAL ~ELDING SUPPLY 008100 7/16/93 53.90
LANOIS & GYR 011032 7/16/93 912.00
NAIL-WELL ENVELOPE 012047 7/16/93 311.65
MARION COUNTY FISCAL $VCS 012140 7/16/93 10.00
I~RYATT INDUSTRIES 012240 7/16/93 279.14
MID-WILLAHETTE VALLEY COUNSEL 012460 7/16/93 5,107.00
NATIONAL CRIME PREVENTION 013058 1/16/93 24.95
NATIONAL TECH INFO SERV 013110 7/16/93 94.50
NESSCO SUPPLY lNC 013160 7/16/93 110.43
(NC ELECTRIC 014025 7/16/93 103.50
ONE CALL CONCEPTS INC 014054 7/16/93 60.75
OR BLDG CODES AGENCY 014160 7/16/93 57'7.80
OR DEPT OF REVENUE 014217 7/16/63 225.00
OR DEPT OF MOTOR VEHICLE 014240 7/16/93 2.00
PACIFIC PRINTERS 6.50 7/16/93 6.50
LAWRENCE PARADI S 015115 7/16/93 35.00
PORTLANO GENERAL ELECTRIC 015420 7/16/93 8,852.14
PORTLAND STAMP & SEAL 015450 7/16/93 24.40
RAIN/HARION COUNTY FISCAL SVS 017042 7/16/93 9,078.75
TERRY RAM1REZ 017050 7/16/93 39.50
RAWLINSON' S LAUNDRY 017055 7/16/93 19.55
TERRY RICHARDSON CONSULTING 017192 7/16/93 107.40
235,720.47
· llA
8/04/93
A/P CHECK LISTING FOR THE MONTH OF JULY 1993
Page
Check Nunber Budgetary Account Nmber
196~8 SUPPLIES-CITY ATTY/Pg
196~9 SERVICES-tw~TP
19650 FUEL-VARIOUS
19651 REI#BURSENENT-LIBRARY
19652 SUPPLIES-BUILDING
19053 SUPPLIES-POLICE
1965/* SUPPLIES-W~TP
1~655 SERVICES-VARIOUS
19656 SERVICE$ -VAR ! OUS
19657 SERVICE$-~P
19658 SUPPL ] ES°VAR IOUS
19659 SUPPLIES-NON DEPT
19660 SERVICES-VARIOUS
19661 SUPPLIES-NAYOR
19662 SERVICES-LIBRARY
19663 SE~ER BONO COUPONS
1966~ SE~ER BONO COUPONS
19665 PETTY CASH-VARIOUS
19666 ADMISSIONS-PARKS
19667 SERVICES°UATER
19668 VOID
19669 VOID
1967O VOID
19671 REGISTRATION-POLICE
19672 SERVICES-M~rP
19673 SUPPLIES-LIBRARY
1967/* SUPPLIE$-MJTP
19675 SUPPLIES-LIBRARY
19676 REIMBURSEMENT-BUILDING
19677 SERVICES-POLICE/911
19678 SUPPLIES-VARIOUS
19679 SUPPLIES-LIBRARY
19680 SERVICES-PARKS
19081 SERV]CE$-I~rrP
19682 SUPPLIES-WATER
19683 SUPPLIES-LIBRARY
1968~ SUPPLIES-POLICE
19685 SUPPLIES-LIBRARY
19686 SUPPLIES-RSVP
19687 SERV[CES-POLICE
19688 SUPPLIES-M~TP
19689 SERVICES-ENGINEERING
19690 SERVICES-POLICE
19691 SUPPLIES-LIBRARY
19692 SUPPLIES-VARIOUS
19693 SERVICES-CCOE ENFORCE
Vendor Name Vendor Nmber Check - Date Written Amount of Check
ROSE CITY STAMP ZNC 017~13 7/16/93
RSS ARCHITECTURE, P.C. 018189 7/16/93
SI LVERFLEET SYSTEMS 018~65 7/16/93
LINOA SPRAUER 018710 7/16/93
S.T.S.S. 018721 7/16/93
TELECOHH SYSTEMS INC 019043 7/16/93
UNOCAL:ERNIE GEAI~U4 OIL 020010 7/16/93
U.S. WEST COHHUNICAT]ONS 020091 7/16/93
U.S. UEST O]414UNICATIONS 020095 7/16/93
~TER,FOCO & RESEARCH LAB 022062 7/16/9'5
UEST COAST PAPER CO 022133 7/16/93
gESTERN FIREWORKS CO 022181 7/16/93
gouOBURN INDEPENDENT 022630 7/16/93
YES GRAPHICS 024025 7/16/93
JOHN INSKEEP ENVIRONHENTAL NONE 7/19/93
BANK OF AMERICA 001129 7/19/93
FIRST INTERSTATE BANK 0051&0 7/16/93
CITY OF la3COBURN 015255 7/20/93
t/liD UATER ADVENTURE NONE 7/22/9:3
U.S. POST OFFICE 020090 7/23/93
VOID VOID
VOID VOID
VOID VOID
1993 LEOS UORKSNOP NONE 7/25/93
A & A PEST CONTROL INC 000011 7/25/93
ADAHS NEWS CO INC 000063 7/25/93
AG WEST SUPPLY 000096 7/25/93
ASSOCIATED LIBRARIES INC 000517 7/25/93
ROBERT ARZOI AR 000536 7/23/93
AT&T LANGUAGE LINE SERVICES 000659 7/25/95
BOISE CASCADE 001~0 7/23/9:3
BORLAND INTERNATIONAL oo13~:~. 7/25/93
DON CAREY & ASSOCIATES 002126 7/23/93
DALLY JOURNAL OF COI4HERCE 003020 7/23/93
N D FOULER CO INC 005210 7/23/93
GRAPHIC ARTS CENTER 006277
GRID SYSTEMS 006~2~ 7/2:3/93
HARRIS UNIFORMS 007090 7/25/93
PATRICIA HELLHAKE 007117 7/2]/93
INN OF THE 7TH MOUNTAIN 008030 7/23/93
INDUSTRIAL WELDING SUPPLY 008100 7/25/9:3
JON SHOPPERS INC 009119 7/23/93
JR ELECTRIC 009185 7/2:3/93
LIBRARY ASSOCIATES 0112/,2 7/23/93
METROFUELING INC 012/~8 7/25/93
LAgRENCE PARADIS 015115 7/23/93
47.60
175.oo
5~4.94
85.oo
749.65
99.80
161.70
479.82
2,536.22
430.00
953.07
5,256.65
198.00
50.00
135.00
2,430.00
158.26
160.00
168.23
1:30.00
85.00
15.57
:30
~8.62
118.50
Z97.00
159.95
36°00
194./.0
29.61
2,382°00
269
30.75
588.00
123.32
399.55
674.16
77.50
260,258.68
11A
8104193
A/P CHECK LISTING FOR THE HONTH OF JULY 1993
Page 5
Check N~mnber
19695
19696
19697
19698
19700
19701
19702
1970:5
1970~
19705
19706
19707
19708
197O9
19710
19711
19712
1971:]
19714
19715
19716
19717
19718
19719
19720
19721
19722
19723
19724
19725
19726
19727
19728
19729
19730
19731
19732
19733
197'~
19735
'19736
19737
1973B
19739
Budgetary Account N~r Vendor Name Vendor Ncmd3er
SUPPLIES-POLICE PC COMPUTING 015212
SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420
SERVICES-COURT TERRY RAJ41REZ 017050
SERVICES-tRITP REED ELECTRIC COMPANY 017143
SUPPLIES-I&/TP REMARKABLE PROOUCT$ INC 017165
SUPPLIES-TRANSIT SCflETICt' NORTflU~ST SALES 018240
SUPPLIES-LIBRARY SCIENTIFIC AMERICAN LIBRARY 018287
SUPPLIES-LIBRARY SCOT CUSTCOIAL SUPPLY 018108
SERVICES-WATER SERVICENTER 018.Td50
SERVICES-~&/I'P SH[LO lng 0184~0
SUPPLIES-CITY ATTY STATE COURT AONINISTRATOR 018745
SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010
SERVICES-POLICE/911 U.S. UEST COMI4UNICATIONS 020095
SERVICES-U~/TP WASTEUATER NETWORK 022053
SUPPLIES-UUTP WOOOBURN FERTILIZER 022590
SERVICES-NON DEPT i~30DBURN INDEPENDENT 0226]0
SUPPLIES-POLICE YES GRAPHICS 024025
SUPPLIES-UUTP ZEE NEDICAL $ERV]CE CO 025070
PAYROLL-PARKS INTERNAL REVENUE SERVICE 060]00
SERVICES-NON DEPT PERSONAL TOUCH COMPUTING 015237
SEUER BOND COUPONS U.S. BANK 020070
PETTY CASH-VARIOUS CITY OF WOOOBURN 015255
SE~ER BONO COUPONS U.S. BANK 020070
SERVICES-WATER U.S. POST OFFICE 020090
VOID VOID VOID
VOID VOl O VOID
VOID VOID VOID
VOID VOID VOID
VOID VOl O VOID
VOID VOID VOID
SUPPLIES-MJTP JOHN HARRIS NONE
REFUND-WATER/SEWER A.C. EIKENBERRY NONE
REFUND-WATER/SEI~R GAREY MARK NONE
REFUNOoBU[LDING GUAL[TY PLUS ROOFING NONE
SERVICES-RSVP A-GUALITY TYPEWRITER 000~20
SERVICES-POLICE/CITY HALL ARATEX SERVICES ]NC 000535
REIMBURSEMENT-BUILDING ROBERT ARZOIAN 0005~6
SUPPLIES-POLICE AST RESEARCH l#C 000568
SUPPLIES-POLICE BALLOON WHOLESALERS INTL 001072
SEWER BONO COUPONS BANK OF AMERICA 001129
SERVICES-UWTP BECKUITH & KUFFEL 001174
SUPPLIES-PARKS BI-MART CORPOP. ATION 001275
SUPPLIES-VARIOUS BOISE CASCADE 001340
SUPPLIES-STREET CANBY SAND & GRAVEL 002060
SERVICES-IAfrP CINTAS 00248~
AUTO INSURANCE-NON DEPT ClS: CITY-CTY INS. SERV. 002~8~
Check - Date Written Amount of Check
7/23/93 14.97
7/23/93 3,858.68
7/23/93 54.50
7/23/93 608.00
7/?3/93 15.95
7/23/93 1,750.00
7/23/9] 28.26
7/23/9] 80.50
7/23/93 ~9.25
7/2]/93 92.02
7/23/93 35.00
7123/93 219.00
717.3193 197.3~
7/23/93 ,. 3,095.54
7/23/93 270.63
7123193 23.63
7123193 98.00
7123193 60.05
7123193 37.76
7/23/93 ~0.00
7/26/93 265.00
7/26/93 1~.4~
7/28/9~ 1,192.50
7/29/93 163.93
7/30/93 40.00
7/30/93 21.65
7/30/93 21.65
7/30/93 193.20
7/30/93 100.00
7/30/93 77.10
7/30/93 224.99
7/30/93 2,377.43
7/30/93 348.90
7/30/93 675.00
7/30/93 7,833.56
7/30/93 66.26
7/30/93 65.71
7/30/93 113.52
7/30/93 279.74
7/30/93 75,224.70
361,017.04
11A
8/04/93
A/P CHECK LISTING FOR THE MONTH OF JULY 19~3
Page 6
Check Nunber
19760
19741
19743
197~
19745
197~6
19747
19768
19769
19750
19751
19752
19753
19754
19755
19756
19757
19758
19759
19760
19761
19762
19763
1976~
19765
19766
19767
19768
19769
19770
19771
19772
19773
19774
19775
19776
19777
19 778
19779
19780
19781
19782
19783
19786
19785
Budgetary Account Ntm~er
SERVICES-WATER
SUPPLIES-VARIOUS
SERVICES-CITY HALL
SUPPLIES-VARIOUS
SUPPLIE$-gATER
SUPPLiES-LIBRARY
SERVICES'PARKS
REIMBURSEMENT-PLANNING
SERVICES-PARKS
SUPPLIE$-t&/TP
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SUPPLIE$-tNTP
SUPPLIE$'C STORES
UNEMPLOY INS-VARIOUS
SUPPLIES-PARKS
SERVICES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SUPPLIE$-WWTP
RE]HSURSEMEMT-RSVP
SUPPLIE$-M~TP
SUPPLEES-U~I'P
SUpPLIES-ENGINEERING
SERVICES-WATER
SLIPPL]E$-BLI[LDING
SERVICES-ENGINEERING
SUPPLIES-VARIOUS
SUPPLIES-PARKS
DUES-NON DEPT
PERMITS'I&~I'P
SUPPLIES-VARIOUS
SERVICES'PARKS
MEMBERSHIP-RSVP
SUPPLIES-ENGINEERING
SERVICES'STREET
SUPPLIES-POLICE
SUBSCRIPTION-COURT
SUPPLIES-PUBLIC t,~)RKS
SUPPLIES-RSVP
SUPPLIES-VARIOUS
SERVICES-WATER
SUPPLIES-MSTP
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-PARKS
Vendor Name Vendor Number Check - Date Written Amount of Check
COFFEY LABORATORIES INC 002627 7/30/9'5 150.00
CONVENIENCECARD 002815 7/30/93 421.47
DAVE WHITEHEAD CONSTRUCTION 003066 7/30/93 7,056.00
DAVISON AUTO PARTS 003080 7/30/93 1,188.99
DAVI$O~ AUTO PARTS 003081 7/30/93 3.75
EGGHEAD DISCOUNT SOFTUARE 00~088 7/30/93 586.00
ENCHANTEO PARKS INC 00616~ 7/30/93 330.00
TERESA ENGELDINGER 00~188 7/30/93 2~.25
ENGELMAN ELECTRIC 00/,190 7/30/93 88.55
ENVIRONMENTAL CONCEPTS 004204 7/30/93 378.00
FARMERS OIL 005040 7/30/93 175.26
FARM PLAN 00506~ 7/30/93 752.28
FLOMER FURNITURE & APPLZANCE 005180 7/30/93 1,158.00
61.33
FURCE 4 COMPUTER 005242 7/30/93
GIBBENS COI4PANY 006180 7/30/93 327.60
GRAND SLAM 006275 7/30/93 174.50
G.T.E. I~XiILNET 006~7-5 7/30/93 65.2]
G.W. HARDWARE CENTER 006405 7/30/93 590.04
HARRIS UNIFORNS 007090 7/30/93 13.95
HIGH-PURITY CHEHICAL IHt 007189 7/30/93 177.17
JACGUE HOVEY 007518 7/30/93 32.00
I#CRED%BLE UR%VERSE 008065 7/30/93 334.92
INDUSTRIAL WELDING SUPPLY 008100 7/30/93 39.90
]NMAC 008120 7/30/93 21.6~
INSTANT FIRE PROTECTION 008140 7/'50/93 129.50
[NTL COMF OF BLDG OFFLS 008290 7/30/93 ?.3.20
JOg SHOPPERS %NC 009119 7/30/93 864.00
L & L BU%LOING SUPPLIES 011010 7/30/93 ~8.17
LIMOS MARKET 011240 7/30/93 60.76
LOCAL GOV'T PERSON'L INST 011300 7/30/93 757.00
MARION COUNTY BLDG INSPEC 012090 7/30/93 207.28
MR P'S AUTO PARTS 012510 7/30/93 520.62
MUFFLERS, HITCHES & MORE 012655 7/30/93 99.95
NARSVPO, INC 013008 7/30/93 35.00
NESSCO SUPPLY INC 013160 7/30/93 7.20
NORTHU~ST NATURAL GAS 013350 7/30/93 5.00
OPTICOLOR FILM & PHOTO 014056 7/30/93 141.94
OREGON CRIMINAL DEFENSE 016163 7/30/93 65.00
OREGON STATE HEALTH DIV 016562 7/30/93 200.00
PACIFIC PRINTERS 015058 7/30/93 93.50
PIONEER ELECTRONICS 015345 7/30/93 111.85
PORTLAND GENERAL ELECTRIC 015420 7/30/93 205.42
JACK RAWLINGS 017054 7/30/93 669.71
RA~LINSON'S LAUNDRY 017055 7/30/93 71.70
RINGEY'S RAOAR 017210 7/30/93 145.00
SALEM POOL & SUPPLY INC 018135 7/30/93 74.80
379,159.45
11A
810419~
A/P CHECK LISTING FOR THE HONTH OF JULY 1993
Page 7
Check Number Budgetary Account
19786 SUPPLIES-STREET
19787 SUPPLIES'PARKS
19788 SUPPLIES-POLICE
19789 REINBURSE#ENT-LIBRARY
19790 SUPPLIES-PARKS
19791 SERVICES-911
19792 SUPPLIES-POLICE
19793 REIHBURSE#ENT-PARKS
19794 SUPPLIES-STREET
19795 SERVICES-PARKS
19796 SERVICES-PARKS
19797 SERVICES-PARKS
19798 SUPPLIES-VARIOUS
19799 SUPPLIES-PARKS
19800 SERVICES-POLICE
19801 SUPPLIES-POLICE
19802 SUPPLIES-PARKS
19803 SERVICE$ - RSVP
19804 SERVICES-RSVP
19805 SERVICES-RSVP
19806 SERVICES-RSVP
19807 SERVICES-RSVP
19808 SERVICES-RSVP
19809 SERVICES-RSVP
19810 SERVICES-RSVP
19811 SERVICES-DAR
19812 SERVICES-DAR
19813 SERVICES-DAR
19814 SERVICES-DAR
19815 SERVICES-DAR
19816 SERVICES-DAR
19817 SERVICES-DAR
19818 SERVICES-DAR
19819 SERVICES-DAR
19820 SERVICES-DAR
19821 POSTAGE-VARIOUS
Vendor Nane Vendor N~T~oer
LES SCHUA8 TIRE CENTER 018300
SCOT CUSTOOIAL SUPPLY 018308
SLATER COMMUNICATIONS 018522
HAtJREEN SNITH 018564
TEK CHEMICAL 019047
U.S. T/EST C, OHI4UNICATI(N,,IS 020095
WAL-14ART STORES [#C 022035
TERRY WlLLIARS 022396
WOODBURN FERTILIZER & GRAIN 07..2590
I~X)OBIJRN INDEPENDENT 022630
WOODBURN LANES 022655
t~:X)OBURN LOCK & SAFE 022657
t~3ODBURN LUMBER CO 07_2660
t~3OOBURN OFFICE SUPPLY 027.670
WOOOgURN PHARHACY 022680
YES GRAPHICS 024025
ZEE HEDICAL SERVICE 025070
ELIZABETH 8ROOESSER 035067
MARGARET KANE 035390
ETTA KOPPES 035415
LEO LA ROQUE 035~65
LARRY SCOTT 035645
INGER STIGERTS 035668
JAY W(X)OS 035763
GERALD gO00 035790
HATTIE CLARK 04.5100
CORNEL]US DONNELLY 045230
UINN] FRED FACHINI 0/,5245
FRENONT GREEHLING 045~90
BETTY PARK 045515
GERTRUOE REES 045545
BARBARA STROUP 045596
DEAN TATOH 045653
LO~ELL WIKOFF 045705
JUOY YOUNG 045740
POSTAGE BY PHONE SYSTEM 015466
Check - Date Written Amount of Check
7/30/93 100.94
7/30/93 2,202.82
7/30/93 219. O0
7/30/93 24.40
7/30/93 1 ~8. O0
7/3O/93 69.80
7/30/93 241.40
7/30/93 146.42
7/30193 1,818. O0
7/30/93 154.90
7/30/93 141.25
7/30/93 12.00
7/30/93 1,091.01
7/30/9~ . 11.52
7/30/93 3.50
7/30/93 660. O0
7/30/93 -* 201.60
7/30/93 5. O0
7/30/93 10.56
7/30/93 15.8~
7/30/93 164.64
7/30/93 41.76
7/30/93 27.36
7/30/93 96.00
7/30/93 28.80
7/30/93 87.~6
7/30/93 190.32
7/30/93 13.68
7/30/93 4.08
7/30/93 30.88
7/30/93 46.56
7/30/93 22.99
7/30/93 25.20
7/30/93 71.76
7/30/93 34.56
7/30/93 600. O0
387,923.36
14A
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council and Mayor through City Administrator
Community Development Director
Astor Way Well House SPR 93-08
August 18, 1993
At their August 12, 1993 meeting the Planning Commission reviewed city staffs
decision for administrative approval of a new well house on Astor Way to replace an
old well house.
APPLICANT:
City of Woodburn, Public Works
270 Montgomery Street
Woodburn, OR 97071
II. NATURE OF THE APPLICATION:
The Public Works Department is requesting administrative approval to construct
a well house to enclose the existing municipal well that is located on this
property. In addition to the well house, this site will be improved with
landscaping. Because this request involves less than 4,000 square feet, no
public hearing is required.
III. RELEVANT FACTS:
This site is located at 1180 Astor Way. The site can be specifically identified
as TL 1400, Tax Account #92940000 Map 5S,lW, Section 7BC. See
attached site plan.
The proposed location of the well house and proposed landscaping have been
identified on attached map. The lot is approximately 80 X 85. The proposed
building will be 13 X 30. Fifty-six percent of the site will be landscaped.
Maintenance of the site and of the landscaping will be the responsibility of the
Public Works Department or its designee.
we~lhous .est
SG:bw
14A
City Council and Mayor through City Administrator
August 18, 1993
page 2
DECISION:
Based on the finding in this report, staff recommends approval of this application
subject to the following conditions.
A. All work will conform to the City of Woodburn Standard specifications
and all State Building Codes.
B. The proposed improvements shall conform to submitted site plan.
C. All landscaped areas shall be maintained, irrigated, and kept free of
debris, weeds and tall grass.
weflhous .a~t
SG:bw
14A
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council through City Administrator
Planning Commission
A Replat of Jerine Estates Subdivision
August 3, 1993
At their hearing of July 22, 1993 the Woodburn Planning Commission approved, with
conditions, Jerine Estates Subdivision consisting of five lots with a private drive.
Originally this same property was platted as a nine lot subdivision in 1985. 17-1ova, ever, the
property owner felt the property was a more attractive sale item as a five lot subdMsion
rather than a nine lot subdivision. For this reason he requested a replatting from nine tO.
five lots.
Jerine Estates Sub. lteplat
SG:bw
STAFF REPORT
Replat of Jerine Estates # 93-01
APPLICANT:
Dave Trapp and Associates
for Phyllis Gregory & Warren Grim
1235 Mt. Hood Ave.
Woodburn, OR 97071
II
III
NATURE OF THE APPLICATION:
The applicant is requesting preliminary approval of a 5 lot subdivision and not a 6
lot subdivision as has been indicated in the application. This request.is a, replat of
Jerine Estates which was a 9 lot subdivision previously approved-in'the early
RELEVANT FACTS:
Jerine. 'Estates is located on the north side of West Hayes Street east of Smith Drive.
It ~ be identified specifically on Marion County Assessors Map as Lots
1,2,3,4,5,6,7,8,& 9 Township 5 South, Range 2 West, Section 7CC.
The subject property is zoned RS, single family residential.
The subdivision was previously approved for the creation of 9 lots in the early
1980's.
The applicant's statement indicates that "the 6 lot subdivision-.will have a 24 foot
wide curbed private street which all six lots will access to. By reducing t13e number
of lots and private street length the developer intends to recoup his initial investment
only. The lots in the proposed subdivision were configured to create an above
standard size lot in order to attract a higher standard priced home. The developer
is willing to conform to all cOnditions set forth by City Staff".
The preliminary subdivision plat was numbered incorrectly,
requesting approval of five lot subdivision and not six.
the applicant is
$ 88°29' 12" E 194.8:3' I ;.,1/~,
I
44.83'
92368-051
92368-061
q
I00.00'
92368-071
re'
I--
.J
/
92568-051
I
!
00301
, WEST
92368-021
2
92368-011
94.69'
N8
00501
5
00201
7
45.~0~
92368-041
006.01
9
00401
92368-001
~7Z-/~g Z
8
-- ?&93'
00701
92568-081
;TZ-
. /
/.
./
00801
00101
I
194
00001
-HAYES-
-STREET-
Ifff
Io
I
I
1 5A
15B
MEMO
TO:
FROM:
SUBJECT:
DATE:
Community Development Director
Bob Arzoian, Building Inspector
Building Activity for JULY, 1993
August 3, 1993
New Residence Value
Multi Family
Residential Adds & Alts
Industrial
Commercial Value
Signs, Fences, Driveways
Mobile Homes
.IULY 1991
No. Dollar Amt
4 $ 318,600
2 70,000
10 47,300
0 0
11 1,261,000
4 2,300
5 175,000
,IULY 1992
No. Dollar Amt
1 $110,800
0 0
15 65,655
0 0
I 3,200
12 13,750
4 183,896
~-LY 1993
No. Dollar Amt.
8 91,014,961
0 0
11 99,860
0 -' 0
1 25,000
7 6,150
I 15,000
TOTAL:
36 $1,874,200
33 $377,301
28 91,160,971
July 1-June 30 Fiscal
Year-to-Date
$7r376r183
$1 f8741200
$ 1r160r971
Robert Arzoian
Building Official
RS:bw
BLDACT07.93
15C
MEMO
TO:
FROM:
SUBJ.:
Mayor and City Council
Chris Childs, City Administrator ~
Marion County Solid Waste Manaqement Plan
DATE:
August 16, 1993
As noted in the accompanying material, Jim Sears, Director of Marion County
Solid Waste Management Dept., had originally requested time on the August 23,
1993 agenda to discuss the department's solid waste planning process, city and
public involvement, and upcoming workshops, including one here in Woodburn on
September 14, 1993. In view of the Council's busy August 23rd agenda, this
material is presented in report format only, and does not appear as an item of General
Business.
As noted in his letter of June 24, 1993, Mr. Sears emphasizes the importance
of public participation and requests city representation at pertinent meetings.
Although solid waste management is only peripherally related to day-to-day city
operations, due to our franchise arrangement with United Disposal Service, the overall
issue is one that will require significant interjurisdictional cooperation along with the
occasional political implications that can accompany such an endeavor. Although
everyone's participation is welcomed, it might be particularly appropriate for the
Mayor or an interested Council member to represent the city in such discussions on
an ongoing basis.
If Council desires further specific information on this topic, I will gladly
reschedule to allow Mr. Sears time on the Council's agenda during one of the regular
September meetings.
15C
DIRECTOR
James V. Sears
(503) 588-5169
BOARD OF
COMMISSIONERS
Randall Franke
Gary Heer
Mary Pearmine
ADMINISTRATIVE
OFFICER
Ken Roudybush
Marion County
OREGON
DEPARTMENT OF
SOLID WASTE MANAGEMENT
June 24, 1993
Woodburn City Council
Chris Childs, City Admin.
270 Montgomery Street
Woodburn, OR 97071
Dear Mr. Childs:
Marion County Solid Waste Management has hired a
consultant to prepare a solid waste management plan.
This plan will address how we will manage solid waste
in our county over the next twenty years.
The key to the development of the management plan is
public involvement. The Marion County Solid Waste
Management Advisory Council will be hosting four
different public input meetings over the course of this
project.
This plan will have an impact on how waste from your
city will be handled and disposed. I believe that it
is important that the city have a representative attend
each of these meetings. This will assure us of a plan
that will meet all jurisdiction needs.
I have included a fact sheet about this project for
your information. I am planning to attend your council
meeting on August Z3, 1993 to present this program and
answer question that you may have. I am requesting
time on your agenda to present this issue to the
council.
I greatly appreciate your cooperation and am looking
forward to working with you to develop ways to address
our solid waste needs in the future.
JVS:caa
Attachment
[ // Jam~es Sears, Director
v Solid Waste Management
c: Board of Commissioners;
swmpcity.jvs
MVGRA
(~ Printed on Recycled Paper
,.duce., .... R~c,e. ~ ...... Capitol Center · 388 State Street · Suite 735 · Salem, Oregon 97301-3670
l]Marion County
il
II DEPARTMENT OF
U SOLID WASTE MANAGEMENT
15C
DIRECTOR
James V. Sears
(503) 588-5169
BOARD OF
COMMISSIONERS
Randall Franke
Gary Heer
Mary Pearmine
ADMINISTRATIVE
OFFICER
Ken Roudybush
July 14, 1993
Dear Concerned Citizen:
The Marion County Department of Solid Waste Management is currently in
the process of updating the County's Solid Waste Management Plan. The plan
is being prepared by an Oregon consultant, Parametrix.
Attached is a fact sheet describing the background to this process and the
opportunities for public involvement in both the policy issues surrounding solid
waste management, as well as specific waste management options which will
be investigated (ie., waste reduction, recycling, and disposal). The fact sheet
also includes the dates and locations of the initial public workshops to be held.
We would greatly appreciate your insight and input into the planning process,
and encourage you to take advantage of this opportunity to express your views
on solid waste management here in Marion County.
Should you have any questions, you may call 588-5169 and ask for Jeff
Bickford, Senior Civil Engineer, Ext. 5992 or myself at Ext. 5056.
SinTy,
]~mes V. Sears, Director
Solid Waste Management
JVS:jab:caa
Attachment
swmp__pub, let
(Printed on Recycled Paper
Reduce · Reuse. Recycle - Recover
Capitol Center ® 388 State Street · Suite 735 · Salem, Oregon 97301-3670
15C
FACT SHEET ON PREPARATION
OF MARION COUNTY'S
SOLID WASTE MANAGEMENT PLAN
Background:
The management of solid waste in Marion County is a complex and dynamic activity. In
order to plan for efficient and effective management, typically a solid waste management plan
is prepared which looks at current and future management practices and provides a direction
in which to focus efforts.
The last solid waste management plan prepared for Marion County was in 1974, when the
County was a member of the Chemeketa Region Solid Waste Management Program. This
also included Linn, Benton, Polk, and Yamhill counties.
Since this plan was prepared, numerous changes in waste management in the County have
occurred. The greatest single change was the construction and operation of the Marion
County Waste-to-Energy Facility (WTEF), which dramatically altered the County's primary
method of waste disposal, making the County less reliant on landfilling of wastes. Other
significant changes were the construction of two transfer stations and the closure of the
Brown's Island Landfill.
A solid waste management plan is used by decision makers to assist them in planning, siting,
and coordinating solid waste management facilities, recycling programs, and other waste
management options. Marion County is approaching a point where many key decisions will
need to be made regarding which direction to go, from possible facility siting issues to
expansion of recycling and waste reduction programs. Therefore, a solid waste management
plan needs to be prepared for Marion County.
The Marion County Department of Solid Waste Management chose a consultant, Parametrix,
Inc. of Portland, Oregon, to prepare the County's solid waste management plan. The plan that
they will put together will include such things as:
[] An overview of the existing solid waste management system.
[] A characterization of the types of materials found in Marion County's waste.
[] Projections of waste volumes for Marion County for the next 20 years.
[] Proposed alternatives for handling of the solid waste generated in Marion County.
Presentation of a final plan which will be approved by the Marion County Board of
Commissioners.
15C
The other three sets of workshops will be scheduled as the project progresses. Notification
will be sent to interested members of the public.
Anyone with questions should contact either Jim Sears, Director (extension 5056), or Jeff
Bickford, Senior Civil Engineer (extension 5992) at 588-5169.
jab
swmpcity.fct
15C1
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator for Information
Public Works Program Manager J~.~ ~
Total Coliform in City Water
August 19, 1993
The City is continuing to experience some tests that are positive for total coliform.
On August 9 a sample taken from a sampling point near Country Club Court tested
positive for the presence of total coliform. On August 11 repeat samples were taken
at the sampling point and at service connection upstream and downstream of the
sampling point. The next day results showed all three of these samples were negative
for the presence of total coliform. State Health Division was notified.
On August 16 a sample taken at the Country Club Road sampling point that was the
center of the recent total coliform problem also tested positive for total coliform.
Since this was the second total coliform positive for the month of August it placed the
City in violation of the Maximum Containment Level (MCL) for total coliform.
On August 18, as required by regulation, repeat samples were taken at the Country
Club Road sample point and service connections upstream and downstream of the
sampling point. The results of these tests will determine what direction the City will
take. The direction will be determined in consultation with State Public Health
Division.
Neither positive sample contained any fecal or E. Coli bacteria. No action is required
by city residents at this time.
If necessary an update will be presented at the Council meeting.
15D
City Of Woodburn
Police Department
/~Montgomery Street
Woodburn, Oregon 97071
August 19, 1993
To:
Subject:
Mayor and Council
C. Childs, City Administrator
Special Impact Report - Homicide of 081393 / Gang Activity
(503) 982-2345
On Friday, August 13, 1993, at 8:17pm police were called to the Kmart parking lot, 1475
Mt. Hood Ave. Upon arrival it was determined that a homicide had taken place. Upon
investigation an individual was taken into custody and lodged in Marion County Jail, charged
with murder.
At the time of the occurrence, the on-duty staff consisted of one Lieutenant and three
officers. Upon securing the initial crime scene additional staff were required to assist with
the investigation as follows:
Woodburn Police
Marion County Sheriff
Marion County Victims Assistance
Oregon State Police
Marion County Medical Examiner
TOTAL
5
3
2
1
1
12
The initial investigation proceeded from time of occurrence 8:17pm, Friday through 8am,
Saturday. All Staff were released and returned Saturday at 12:00pm to continue the
investigation throughout the afternoon and evening of Saturday and Sunday. Total man hours
of the initial investigation were as follows:
15D
STRAIGHT TIME
Woodburn Police 70.0
Sheriff's Office 20.5
District Attorney 19.0
State Police 7.5
Victims Assistance 14.0
Medical Examiner 3.0
OVERTIME
66.00
Total 134.0
66.0 (Woodburn)
Officers returned to duty Monday morning along with evidence custodians to continue
processing and investigation. The initial investigation was presented to the District Attorneys
office Wednesday, Aug. 18, 1993. Average police officer hourly rate is $27.12.
Ancillary costs to the investigation are yet to be all accounted for. Initially costs which are
outstanding are the towing and storage of two crime scene vehicles, estimated to be in the
neighborhood of $300. The continued storage of one vehicle, in secure evidence, $250 -
$300 per month until trial and appeals have mn-out. We are working with the district
attorney to minimize this as much as possible. There will be on-going follow-up as required.
This is estimated to be 20 - 60 hours within the next few weeks. There have been and will
continue to be trips to the crime lab in Springfield, and ID Bureau in Salem over the course
of the investigation. The next major personnel expense will be during the trial when all
involved officers will be required to appear and testify. This is yet to be determined.
PURPOSE OF TI-IIS REPORT:
It is important to keep the council appraised of major investigations. Those costs associated
with the investigations are not directly budgeted for. We must budget based upon history.
Historically the city has experienced one homicide every two to three years. This rate has
increased this year so far to two. Homicide, along with all persons crimes, are one of the
highest priority investigations for law enforcement. But, along with the high priority comes
a high price of investigatory costs. With multiple major investigations comes the costs. One
of the methods that law enforcement in Marion county has developed to reduce some of the
costs is through the H.A.R.T. (Homicide Assault Response Team). The team is headed by
the district attorneys office and manned by officers of all agencies. This may mean we will
pay some of our officers overtime to assist other agencies with their investigations but, the
other agencies in turn pay their officers overtime when they assist us. The HART officers
receive additional specialized training through the district attorneys office.
2
During the 96hrs surrounding the homicide investigation the police department additionally
respond to 161 calls for service. Of the 161 there were 9 gunshot reports, 8 graffiti, and an
additional 16 gang related calls.
This incident was a gang related shooting. Gangs and Gang Violence continues to be an
extremely serious problem in Woodbum, North Marion County, Portland and the entire state
of Oregon. Through the month of July 1993 the Woodbum Police have documented and
reported 284 gang incidents in 1993. Last year Woodbum Police reported 84 gang related
incidents. This is an increase of over 200 %.
To date (Aug 18) the police have responded to and investigated 5,972 total incidents. In the
same period of 1992 we investigated 5,224. This is and increase of over 14%. Our ability
to continue the response rate has been reasonably maintained only through the use of the
DPR (deferred patrol response) program.
Should you have any further questions I would be more than happy to answer them.
B:C'nclRpt. HOMI
3
OODBURN POLICE DEPART
Rene' Bravo
Staff Sergeant ARNG
Date: August 19, 1993
To: Lieutenant Don Eubank
Thru: Detective Jason G.Tlusty
STATE
YOUTH GANG
STRIKE FORCE
MONTHLY REPORT -JULY 1993
For the month of July 1993, there were a total of 40 calls, involving gang
members, and/or affiliates, in Woodburn. One of the calls was a Code 0 (Officer
needs help). Shots were fired by an unknown person from a field south of a known gang safe house.
The bullets went in the air over the head of a Marion County Deputy, and into the trees. This month
also, there were three calls involving Woodburn 14 (Norte 14). Three gang members were contacted
wearing red sweatshirt's, black "Do Rags", and throwing gang hand signs. Suspects advised police
that "Hobz 13" and "Norte 14" are united together.
II HOBZ IYTO!j 18TH STREET li~DI WDBN ~4 I:~1 M,SC I::~:;~1: TOTAL I~01
HARASSMENT 3 : :5.: :~: ::9
SUSP. ACTIVI~ ~. ~ ...... 13
. :: .... :::: ...
DATE CASE #
INCIDENT
GANG SET
7/3 93-3695
7/3 93-3702
7/3 93-3729
7/7 93-3802
7/8 93-3835
7/9 93-3855
7/9 93-3857
7/10 93-3870
GANG CONTACT/ASSIST
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
ASSAULT
GANG CONTACT
DISTURBANCE
CURFEW/GANG CONTACT
2895 NEVVBERG HVVY/DENNY'S RESTAURANT
1233 W LINCOLN ST
BRADLEY & OGLE ST
868 N FRONT STANDBN FERTILIZER
200 SETTLEMIER ST
200 BLK OAK ST/SEI-rLEMIER PARK
1000 PARK AVE
YOUNG & BRYAN ST
18TH
HOBZ
18TH
HOBZ
HOBZ
WB14
18TH
HOBZ
270 Montgomery Street
(cnntir~liPrl nn n~yt pROR)
Woodburn, OR. 97071
(503) 982-2345 Ext.349
'1 ~L)
WOODB URN POLICE DEPARTME
Ren~' Bravo
Staff Sergeant ARNG
Date: August 19, 1993
To: Lieutenant Don Eubank
Thru: Detective Jason G.Tlusty
STATE
YOUTH GANG
STRIKE FORCE
MONTHLY REPORT - MAY 1993
(continued)
DATE CASE/f INCIDENT
GANG SET
7/10 93-3881
7/12 93-3925
7/13 93-3934
7/15 93-3965
7/15 93-3970
7/15 93-3990
7/18 93~4050
7/18 93-4056
7/18 93-4079
7~20 93-4117
7~20 93-4119
7/22 93-4157
7~23 93-4209
7/25 93-4242
7/24 93-4267
7/26 93-4269
7~26 93-4270
7~26 93-4271
7~27 93-4299
7~27 93-4301
7~27 93-4303
7~27 93-4304
7~27 93-4315
7~28 93-4330
7J28 93-4353
7/29 93-4381
7~30 93-4389
7/31 93-4406
7~30 93-4408
7/31 93-4422
7/31 93-4426
7/31 93-4434
DISTURBANCE
CRIMINAL MISCHIEF/GRAFFITI
GANG CONTACT/ESCAPE Ill/ARREST
CURFEW
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
RECK ENDANGER/SHOTS FIRED
CRIMINAL MISCHIEF/GRAFFITI
GANG CONTACT/HIT & RUN/ARREST
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
RUNAWAY
CRIMINAL MISCHIEF/GRAFFITI
MIP
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEF/GRAFFITI
CRIMINAL MISCHIEFNANDALISM
ASSAULT KNIFE/MENACING
CRIMINAL MISCHIEF/GRAFFITI
DISTURBANCE
GANG CONTACT
DISTURBANCE
114 BRADLEY ST
100 ARNEY RD/WESTVIEW TEXACO
1191 PARK CIRCLE
695 N SETTLEMIER AVE
1100 N 6TH/7TH DAY ADVENTIST CHURCH
1630 PARK AVE/ARMORY
11340 GOUDY GARDENS LN/GANG SAFE-HOUSE
438 OGLE ST
1542 MT HOOD AVE
950 GATCH ST
705 E LINCOLN ST
153 BRADLEY ST
371 S PACIFIC HWY/EAGLES
1740 PARK AVE
SETTLEMIER PARK
1600 PARK AVE
1785 N FRONT ST/HIGH SCHOOL
1041 N BOONESFERRY RD/F.P. MIDDLE SCHOOL
FRONT ST & HWY 214
1800 W HAYES ST
1600 PARK AVE/LEGION PARK
141 FRONT ST/FRONT ST LAUNDRY
3002 STACEY ALLISON WY/WAL-MART
1600 MT HOOD AVE
1600 PARK AVE/LEGION PARK
1175 E LINCOLN/4 SQUARE CHURCH
2363 W HAYES ST //43
673 YOUNG ST//12
1385 MERIDIAN AVE
715 GARFIELD
417 HARRISON ST/ST LUKES
1068 N 2ND
HOBZ
WB14
18TH
HOBZ
18TH
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
18TH
HOBZ
WB14
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
HOBZ
18TH
HOBZ
18TH
18TH
18TH
HOBZ
Detective Jason G.Tlusty
270 Montgomery Street Woodburn, OR. 97071 (503) 982-2345 Ext.349
15E
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through ~__~ ~ ~o~
Public Works Director (~
Information on City's Response to Barclay Square Apartment Attorney's
Inquiry
August 19, 1993
Last month staff responded to a letter written by Mr. Engle, an attorney who represents the
owners of Barclay Square Apartments. This exchange of communications, although routine
for city staff, is being brought to council's attention only because city council was involved
in a prior dispute resolution involving vegetation issues and transfer of property between the
city, Klaw Holdings, and Barclay Square Apartments.
I am attaching the city staff response as well as Mr. Engle's letter of inquiry for your
information. The main topics of the communication could be explained as follows:
Mr. Engle wanted to know if staff would recommend conveyance of a piece of
property that he thought was owned by the city and lies between the public
right-of-way and Barclay Square Apartments.
Because the city does not own the property, our answer simply stated that
Walmart owns the property and the city has no jurisdiction over it.
=
Mr. Engle wrote that once again there exists an encroachment problem similar
to the problem experienced on the north side of Barclay Square property. But
the encroachment issue in the letter related to the parcel described above that
is not owned by the City. Therefore, we did not address this topic in our
response except to clarify our understanding of Walmart's ownership to this
piece of property.
Inquiry was made regarding shifting of public right-of-way and also regarding the
possibility of constructing a pavement center line that is not the center line of
public right-of-way. We responded verbally, as well as in writing, that the public
right-of-way could be shifted but pavement center must be placed at the center
of public right-of-way. It was made clear that there should be no cost to the city
for any proposed modifications.
CC:
City Administrator
City Attorney
Engineering File/Randy Scott
Enclosures
RESPONSE
CITY OF
270 Montgomery Street ·
WOODBURN
Woodbum, Oregon 97071 · 982-5922
July 19, 1993
Mr. Robert L. Engle
610 Glatt Circle
Woodburn, OR 97071
Dear Bob:
Our response to the contents of your letter of June 11, 1993 should be fully known to
you and to your clients since we have already discussed the issues on the phone and in
person. However, I am writing this letter for your records.
Please be aware of the following:
Walmart owns parcel "2" and the city has no jurisdiction over it.
The staff is willing to recommend acceptance of shifting the public right-of-way to
the west as long as there is no cost to the city. However, the center of the
pavement must remain at the center of public right-of-way.
Because of the previous complex legal agreement that is still in effect on this
property, the City Attorney is expected to be involved from the initial stages,
whether it is a vegetation issue or right-of-way issue.
Please note that until a final decision is made by the council, your client should not
take any action based on staff's decision since these decisions are only
recommendations to the council.
Please do not hesitate to call me if you have any question·
Sincerely,
G.S. (Frank)Tiwari, P.E.
Public Works Director
GST:Ig
cc: City Administrator
City Attorney
Engineering
Planning
PARCEL2
1 5E
ROBERT L ENGLE
KIR~ A. ~I!~"IMIDTMAN
JOANN K. BECK
AS~OClATI~ OOUNSEL
June 11, 1993
Frank Tiwari, P.E.
City of Woodburn
270 Montgomery St
Woodburn, OR 97071
ENGLE & SCHMIDTMAN
A'Vi'ORNEYS AT LAW
NORTHWOOD OFFICE PARK - 610 GLATT CIRCLE
WOODBURN, OR 97071
(~)
FAX
(~)
Re: Barclay Square / Wal-Mart Drive
Dear Frank:
I enclose a copy of the survey which shows the proposed site of Wal-Mart Drive in
relationship to the westerly boundary of the Barclay Square property.
My letter addresses the parcel designated as Parcel 2 on the survey. It is my
understanding from my discussion with Steve Goeckritz that the City of Woodburn
owns that Parcel 2.
! would ask that you consider whether or not you would be willing to recommend
to the City Council that the City convey Parcel 2 to Barclay Square Associates in
return for the agreement of Barclay Square Associates to landscape and maintain
that parcel.
We again have a Problem similar to the problem that we experienced on the north
side of Barclay Square, that the trees and landscaping have extended across the
surveyed property line' into the Parcel 2 area. Although those trees and bushes have
existed for more than ten years, my client and I would much prefer to negotiate a
mutually acceptable agreement with the City over the unfortunate situation that
occurred with regard to the north property line.
I would also like to discuss with you the actual location of Wal-Mart Drive. That
location may be fixed in such a manner that it could not now be changed.
However, if any changes in the location of the street are still possible, I would' like
you to consider the proximity of the most northeasterly corner of Wal-Mart Drive
Frank Tiwari, P.E.
City of Woodburn
June 11, 1993
Page 2
where it meets Stacy Allison Blvd, as well as the location of the 5/8" iron rod W/PL
CAP which appears to be designated as C.S. 29364. Both of those points are in
such close proximity to the property line that the existing bushes and foliage extend
into the street fight of way. If there is any way to move the street two or three feet
to the west at those points, it would solve the landscaping infringement problem.
I look forw~ard to__discussing these issues with you.
R L ENGLE
CC:
Roger Midura
Priscilla Church, Landura Management Assoc.
15E a