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Agenda - 08/09/1993 CITY OF WOODBURN 270 MONTGOMERY STREET. WOODBURN. OREGON AGENDA WOODBURN CITY COUNCIL AUGUSTg, 19~3 - 7:00 CALL TO ORDER AND FLAG SALUTF ROLL CALL MINUTES A. Council minutes of July 26, 1993. B. Planning Commission minutes of July 22, 1993. C. Library Board minutes of July 21, 1993. D. Recreation & Park Board minutes of July 12, 1993. APPOINTMENTS AND ANNOUNCEMENTR APPOINTMENTS ANNOUNCEMENTS: Transportation Plan public hearing continuation Monday, August 16, 1993, 7:00 D.m. {~t CiW Hall. PROCLAMATIONS COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - BUSINESS FROM THE PUBLId (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS A. Dangerous building: 347 N. Front Street (Salud Medical Clinic.) B. Traffic Impact Fees/System Development Charges. C. Highway 99E Sidewalk Assessments. 3A 3B 3C ' '~ 3D 8__A_A ,8B 8C Page 1 - Woodburn City Council Agenda - August 9, 1993 TABLED BUSINESS GENERAL BUSINESS Council Bill No. 1488 - Ordinance accepting Youth Services Commission grant. 10A Council Bill No. 1489 - Resolution amending agreement with State of Oregon for Country Club Road realignment/signalization project. 10B D. 11. APPROVAL OF CLAIMS A. Bills for the month of July 1993. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. 16 Acceptance of utility easement: Fir Street. 16. 17. Salary range adjustment - Communications Center Manager. 10C 10D 11A STAFF REPORTS A. Request for Council workshop with Swimming Pool Committee. B.~- Cable Access Committee issues. C. Jerine Estates subdivision replat. D. Draft ORS 190 agreement for 9-1-1 services. E. Building Activity Report for July 1993. EXECUTIVE SESSION Authority: ORS 192.660 (1)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. MAYOR AND COUNCIL REPORTS 15A 15B 15C 15D 15E ADJOURNMENT Page 2 - Woodburn City Council Agenda - August 9, 1993 TAPE READING 0001 0003 0022 0021 0053 0070 0093 COUNCIL MEETING MINUTES July 26, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARIONv STATE OF OREGONv JULY 26v 1993. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Mitchell Present Councilor sifuentez Present Staff Present: City Administrator Childs, city Attorney Shields, Public works Director Tiwari, Community Development Director Goeckritz, Finance Director Gritta, Park Director Holly, Public Works Manager Rohman, city Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council minutes of July 12 and workshop minutes of July 7, 1993. The motion passed unanimously. ANNOUNCEMENTS. A public auction has been scheduled for July 31, 1993, 8:00 a.m., City Hall parking lot, for the purpose of selling abandoned/surplus city property which includes bicycles, vehicles, and other miscellaneous property. National Neighborhood Night Out will be held on August 3, 1993 and local residents are encouraged to participate in this crime prevention program. CHAMBER OF COMMERCE REPORT. Susan King, Chamber Board member, stated that the Chamber is working on the final details of their annual auction which is scheduled for August 21, 1993 at the Woodburn Auction Yard. Chamber members are currently soliciting for donations and volunteers. L~TTERS FROM LOCAL INSURANCE AGENTS RE: AGENT OF RECORD. 3A Mayor Kelley stated that he had received three letters from local agents (Mendenhall Insurance, Scarborough Insurance, and Pacific Rim Agency) late this afternoon regarding the formation of a consortium to provide an Agent of Record service to the city. Page 1 - Council Meeting Minutes, July 26, 1993 TAPE READING 0157 0430 COUNCIL MEETING MINUTES July 26, 1993 CONTINUATION OF PUBLIC wEaRING - DANGEROUS BUILDING (237 N. FRONT STREET}. The Mayor continued the public hearing at 7:07 p.m.. Community Development Director Goeckritz stated that BAHAI representative Jan Newhouse had advised staff that the loose bricks would be removed the weekend of July 24th, however, his personal observation was that the amount of bricks removed was inadequate for the purpose of removing the building from the dangerous building list. Councilor Jennings expressed his concern regarding the continued extensions be granted to property owners. Local residents and business owners in the downtown area are questioning when the repair work will finally be accomplished. HAGENAUER/JENNINGS... take 237 N. Front Street (BAHAI building) off of the dangerous building list. Councilor Sifuentez questioned the advisability of ~ak~ng this action prior to the work be accomplished. Community Development Director Goeckritz stated that leaving.. the building on the dangerous building list insures the completion of the repair work. If the building was removed from the list, a public notice process would be required to place it back on the list. Attorney Shields stated that the one of the issues involved in determining whether or not a building is dangerous is whether or not it will structurally collapse. Councilor Figley stated that some of the buildings were repaired quickly while others are taking more time for various reasons such as structural design or financial. She felt compelled to keep the buildings on the dangerous building list in order to insure their cooperation towards the repair of their buildings. After some further discussion on this issue, the vote on the motion was 2-4 with Mitchell, Figley, $ifuentez, and Galvin voting nay. FIGLEY/SIFUENTEZ... continue the public hearing until August 9, 1993, 7:00 p.m.. The motion passed unanimously. CONTINUATION OF PUBLIC HEARING - DANGEROUS BUILDING 573 N. 3A FRONT STREET (POOL HALL). Mayor Kelley continued the public hearing at 7:16 p.m.. Community Development Director Goeckritz stated that the current situation regarding the repair of this building is not entirely the fault of the property owner. The property owners will still be required to meet current code and structural repairs will be made as to not jeopardize the adjoining structures. He recommended that this hearing be continued to August 23rd at which time the property owners should be well underway with the repairs. Page 2 - Council Meeting Minutes, July 26, 1993 COUNCIL MEETING MINUTES July 26, 1993 TAPE READING 0547 0611 0655 Following a brief discussion, JENNINGS/FIGLEY .... public hearing be continued until August 23, 1993, 7:00 p.m.. The motion passed unanimously. CONTINUATION OF PUBLIC ~RING - D~/~GEROUS BUILDING 479 N. FRONT STREET (SMART SHOP). Mayor Kelley continued this public hearing at 7:21 p.m.. Director Goeckritz stated that the property owner has secured a Small Business Administration loan and he has contacted Triplett & Wellman Contractors, Inc. to repair the building. It is anticipated that the building will be completed within the next.six weeks. He recommended that this hearing be continued until August 23, 1993. JENNINGS/FIGLEY .... continue the public hearing until August 23, 1993 at 7:00 p.m.. The motion passed unanimously. Councilor Jennings questioned the status of the Salud Medical Clinic building. ~ Director Goeckritz stated that he had recently spoke with Executive Director A1 Nunez on the status of this building, however, it was still unknown as to what the Clinic's plans are as of this date. Administrator Childs stated that the continuation of the public hearing on this particular building will be held in August. PUBLIC HEARING - STORM W~TER BySTEMS DEVELOPMENT CHARGE ~ND TRAFFIC IMPACT FEE. Mayor Kelley declared the public hearing open at 7:24 p.m.. Public Works Director Tiwari stated that the city currently has Water, Wastewater, and Park system development charges which have been in place for a number of years.. Oregon State law also allows for system development charges for storm water and transportation (traffic impact). He stated that system development charges can only be assessed to buy into the capacity of a system either an existing one or one to be built. He also recommended that after the testimony is presented to the Council at this meeting, the public hearing be continued until the next regular meeting so that a draft ordinance can be prepared based on Council policy issues discussed at this meeting. The public would then have an opportunity to present additional testimony on the SDC charges based on the policies addressed in the draft ordinance. A legal question was directed towards city Attorney Shields regarding the preparation of an ordinance prior to the close of the public hearing. Attorney Shields stated that a draft ordinance could be prepared, however, Council action on the ordinance should be delayed until the meeting following the public hearing. Don Garter, Consultant, summarized the methodology report which Page 3 - Council Meeting Minutes, July 26, 1993 3A COUNCIL MEETING MINUTES July 26, 1993 TAPE READING was presented to the Planning Commission for their review and to the Council at their July 7th workshop. He stated that the Traffic Impact Fee would provide a portion of the funding for future roads only and it is recommended that the fees be phased-in over a three year period. The first year would be 50% of the maximum allowable charge, the second year would be 58% and the third year 66%. Director Tiwari stated that establishing the fees is one of the policy issues to be addressed by the Council. Other issues include 1) Payment of charges, 2) Alternative traffic impact fee or system development charge rates, and 3) credits against the traffic impact fee or storm water system development charge. It was noted that the payment of charges over a five year period only applies to fees which exceed $100,000 and interest would be charged on any unpai~ p~incipal balance. ' Mr. Ganer reviewed the staff report exhibits which provided various land use categories, the maximum allowable traffic .. impact fee, and the cost breakdown by each percentage level as recommended by staff. It was noted that the storm water system development charge is based on increments of 500 feet and rather than specific categories of land use. He also compared system development charges from other surrounding cities and counties to the recommended charges. 2167 Preston Tack, 2197 Camilla Way, requested clarification on how the shortage of dollars will be made up to construct all of the improvements required under the proposed Transportation Plan. He expressed his concern regarding the need for the existing property owners to come up with the difference in construction costs. Floyd Lenhardt stated that he has owned a local business for 31 years and his concern is that small businesses will suffer from the proposed charges. Small businesses will be unable to get started due to the high fees, therefore, jobs will be affected. Those who can afford to pay the fees will be the big corporations. He also stated that the State legislature is proposing a 3 cents per gallon fuel tax increase of which 40% will be given back to the cities. He suggested that those additional funds be used to fund street improvements. Gilbert Flaughers, 1352 Astor Way, stated that the impact fee was not fair to the existing property owners and the amount charged to new development should be 100% of the maximum allowable fees. Jay Equall, 1705 Tomlin, expressed his concern regarding the long-range impact to the City property owners. He suggested that these fees are prejudice against small businesses and the schools. He also suggested that the Task Force and city re- evaluate the Transportation Plan to arrive at a more equitable funding source. Public Works Director Tiwari stated that a letter was received Page 4 - Council Meeting Minutes, July 26, 1993 3A TAPE READ I NG Tape 2 0433 COUNCIL MEETING MINUTES July 26, 1993 from Terry Will expressing concern regarding prior system development charges not being paid back through the subsidy program. In his opinion, this coupled with the shortage of estimated revenues in city gas tax and hotel/motel tax funds would be insufficient dollars necessary to pay for long-range construction projects. He suggested further research be made into different financial alternatives to raise necessary construction funds. Director Tiwari answered questions raised by the individuals and reiterated that the Transportation Plan forecasts for 20 years and collection of fees at this time will help fund those future projects outlined in the Capital Improvement program. The Task Force has only looked at the I-5 interchange area and will still need to look at the rest of the City's transportation flow before the Transportation Plan fs % completed. He also reviewed the estimated total cost for capital improvements and how much funding could be realized'... from system development charges, state funds, and other city" sources. He reiterated that each development, whether housing, commercial, or industrial, would be charged the same proportion as the traffic load generated. During a brief discussion on charges imposed by other cities and counties, Mr. Ganer stated that some communities have placed a cap on charges for certain developments but he did not recommend this type of approach due to potential legal challenges. JENNINGS/FIGLEY...continue the public hearing until the next regular meeting. The motion passed unanimously. COUNCIL BILL 1485 - ORDINANCE ANNEXING AND RECLASSIFYING CERTAIN PROPERTY LOCATED ON THE EAST SIDE OF BOONES FERRY ROAD AND NORTH OF THE HIGH SCHOOL FROM MARION COUNTY URBAN 3A 0507 TRANSITION ZONE TO RESIDENTIAL SINGLE FAMILY. Council Bill 1485 was introduced by Councilor Hagenauer. Recorder Tennant read two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1485 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1486 - ORDINANCE GRANTING PORTLAND GENEI~%L ELECTRIC A NON-EXCLUSIVE FRANCHISE TO OPERATE A ELECTRIC LIGHT AND POWER SYSTEM WITHIN THE CITY. Council Bill 1486 was introduced by Councilor Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1485 passed unanimously. Mayor Kelley declared the bill duly passed with the emergency clause. Page 5 - Council Meeting Minutes, July 26, 1993 TAPE READING COUNCIL MEETING MINUTES July 26, 1993 3A 0553 0587 0597 0650 COUNCIL BILL 1487 - RESOLUTION ESTABLISNING THE 1993-94 NON- UNION EMPLOYEE COMPENSATION PACKAGE. Council Bill 1487 was introduced by Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1487 duly passed. REQUEST FOR STREET CLOSURE AND SOUND AMPLIFICATION PERMIT - CRazY DAZE ACTIVITIES, The Woodburn Downtown Association has requested permission to close the city downtown parking lot and First Street from Garfield south to Grant Street on July 31st between 7:00 a.m. and 6:00 p.m. to conduct numerous events associated wi~h Crazy Daze. Additionally, a sound amplification permit was - requested for the races and talent show to be held at that location. The Police Department recommended approval of the.. requests. JENNINGS/FIGLEY... request for street closure and use of sound amplification equipment be approved. The motion passed unanimously. CL,!N5 FOR THE MONTH OF JUNE 1993. SIFUENTEZ/GALVIN... approve voucher checks $19090 - 19518 for the month of June 1993. The motion passed unanimously. LETTER FROM WOODBURN FIRE DISTRICT RE= EXTENSION OF BOND PAYMENT. Administrator Childs read a letter from Board Chairman Neal Reiling requesting a one month extension in making their annual general obligation bond payment to the city due to a shortage of cash flow until the property tax monies are received by the district. Administrator Childs stated that he and Finance Director Gritta have reviewed the request and would recommend that one half of the annual interest ($3,150) be paid by September 15th which is the annual due date and the remaining principal and interest balance ($48,150) be paid no later than October 15, 1993. With this arrangement, the City would lose approximately $157 in interest earnings. He suggested that if approved, this agreement be for one-time only. JENNINGS/HAGENAUER .... accept the Administrator's recommendation and accept the one-month delay for this one- time only. The motion passed unanimously. 0799 SITE PLAN REVIEW - FLEETWOOD HOMES EXPANSION. Community Development Director Goeckritz stated that the proposed expansion has been approved by the Planning Page 6 - Council Meeting Minutes, July 26, 1993 3A COUNCIL MEETING MINUTES July 26, 1993 TAPE READING Commission and would include a 5,000 square foot addition to the facility and site improvements such as paving the parking areas. The Council took no action on this issue. 0829 PUBLIC CONTRACTING PROOEDURE. city Attorney Shields provided the Council with a memo on the question of property insurance renewal through the City's Agent of Record and its relationship to the Contract Review Board rules. Mayor Kelley questioned whether or not the City had an Agent of Record since the contract on file is with Alexander & Alexander, Inc. who in December 1992 turned our account over to Durham and Bates. He expressed his opinion that the City must advertise for a new Agent of Record. Attorney Shields stated that he had written his memo based on what he thought the issue was at the last meeting, ~ow~ver, the Agent of Record issue now being addressed by the Mayor is different and he would have to do additional research on this issue in order to provide a legal opinion. Following some additional discussion on this issue, it was the consensus of the Council that Attorney Shields provide an opinion on whether or not the city has a legal Agent of Record. 1445- WATER CONTAMINATION REPORT - UPDATE Public Works Manager Rohman advised the Council that the coliform bacteria problem in the Country Club Road area has been resolved. It did require extra chlorination and all samples are now negative. Public notices will still need to be sent to all water customers advising them of the incident no later than August 2, 1993. 1648 MID-YEAR REVIEW OF GOALS. Administrator Childs reviewed his memo which outlined numerous goals and the status of those goals. No action was taken by the Council on this report. 1980 Councilor Figley stated that a group of individuals had met last Wednesday to discuss the status of the downtown business district and ways to improve the area. Results of the meeting were favorable with creative and productive ideas being discussed. The next Woodburn Comeback Campaign meeting will also discuss this issue and the Council will receive a staff report-on the progress of the group at a later date. 2100 Administrator Childs commended Public Works Manager Rohman for the way in which he has handled public relations side of the water contamination issue. He also thanked the community- spirited group which provided a luncheon for City and Fire District employees a luncheon on Friday, July 23rd. Page 7 - Council Meeting Minutes, July 26, 1993 TAPE READING 2206 COUNCIL MEETING MINUTES July 26, 1993 Councilor Jennings also expressed his appreciation to the group for providing the luncheon. He stated that lunch breaks were alternated so all employees had an opportunity to attend. Organizers of the function also obtained donations from local community organizations and businesses for door prizes. ADJOURNMENT. The meeting adjourned at 9:40 p.m.. 3A APPROVED LEN KELLEY, MAYOR ATTEST. Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, July 26, 1993 3B MINUTES WOODBURN PLANNING COMMISSION J U LY, 22, 1993 2) 3) 4) 5) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Absent Mrs. Warzynski Present Mrs. Henkes Present Mrs. Bjelland Present Mrs. Grijalva Absent Mr. Pugh Present Mr. Bauer Present Mr. Stovall Present Staff Present: MINUTES: Steve Goeckritz, Community Development Direc~or: The Planning Commission minutes of June 24, 1993 were accepted as written. The City Council minutes of June 21, 1993 were accepted as presented. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBLIC HEARINGS: A. Jerine Estates Replat #93-01 Staff read the necessary statement to open the public hearing. Staff stated that the applicant wished to replat a nine lot subdivision into a five lot subdivision. It is located adjacent to Hayes Street, north of Nellie Muir School and west of Smith Drive. The applicant wished to have 24 foot wide private driveway to access all PCM722.93 SG:bw 3B five lots. Staff recommended approval of this application subject to conditions listed in the staff report. Warren Grim, applicant, representing his sister Phyllis Gregory, of Portland, stated that the reason the original subdivision was not developed as originally planned was that no one was interested in it. Commissioner Henkes asked if the applicant was going to build on the lots or sell the lots. Mr. Grimm answered that they would be sold to prospective builders. Vice Chairperson Warzynski asked if there was anyone who wished to speak for this proposal. There were none. She then asked if there was anyone who wished to speak against this proposal. Maxine Impeg, 1150 W. Hayes, stated that 35 years ago she built her. ho, me there since that time it has become a highly dangerous, busy street. She fee that five more houses would add to the traffic already on Hayes Street. She asked if the houses would be one or two story homes? How is the turnaround in the private driveway to return to Hayes Street? Carl Lacey, 1250 W. Hayes, stated that he was also concerned about the traffic that would be increased on Hayes Street. Victor Georgio, stated that the addition of these houses would be to many houses. Mr. Grimm, applicant, stated that further west on Hayes Street is a large lot that he heard was going to be built into multi family units. He felt that this would bring in much more traffic than the five lots he wished to replat. Commissioner Bauer, asked if there was opposition back when the original nine lots were approved. Mr. Grimm answered that no he could not recall any opposition. Commissioner Pugh asked staff if it could be further subdivided. Staff answered no. The normal lot size is 6000 sq. ft. He stated that these lots are from 9000 to 14,000 sq. ft. He felt that it is very unlikely that any of these lots would be subdivided due to the lot configuration and limited access. He stated that at this time this propertay is a nine lot subdivision. If this request is denied by PCM722.93 SG:bw 2 3B 6) the Commission, the applicant could build nine houses on the nine lots already approved. If the request is approved, there would only be five houses. Mr. asked what kind, type of homes would be built on these lots. Staff answered that the Commission nor the staff has any control over the kind or type of homes built. Vice Chairperson War-zynski closed the public hearing. Commissioner Pugh made the motion to approve this replat #93-01 with conditions listed in the staff report. Commissioner seconded the motion. Passed unanimously. DISCUSSION: Ao Senior Estates Neighborhood Association Update No one from SENA was in attendance at this time. No communication was received from Mr. Wally Lien, the SENA attorney. Vice Chairperson Warzynski asked if the Commission could have something in print regarding neighborhood associations. Staff answered that a pamphlet from the City of Salem was a generalized concept of what a neighborhood association can and cannot do. This would be incorporated into their next packet. Commissioner Pugh asked that city officials give their input. Commissioner Bauer read into record two paragraphs regarding the SENA. "...the Senior Estates Board of Directors addressed the subject of forming a neighborhood association. After discussion on the matter, a voice vote of the directors was taken the result of the vote was that further study and discussion appeared necessary .... ?" No further official information from the board. There are two other senior estates citizens group that have lobbied the city on behalf of some members of the senior estates. SENA is not the only group wishing to speak for the senior community. Those two groups are the Citizens Action Committee and the Senior Estates Information Forum." PCM722.93 SG:bw 3 3B Staff stated that the neighborhood association information would be in the next packet. B. Discussion of Conditions of Approval of Seventh Day Adventist Church Commissioner Pugh asked staff if someone from the church was going to be at this discussion. Staff answered that due to an error no one was contacted. Commissioner Pugh asked that this discussion be postponed until a representative from the church could be present. He did express his own concerns about the progress of the property. He stated that it was his recollection that the Commission had ask that the property improvements be done as soon as possible..He stated that he had not seen any improvements until about 3 weeks ago. He stated that his point was that he felt a time schedule should be created, not just say as soon as possible. , Staff stated that the Commission could not go back and impose the conditions. What the can be done is request that they cooperate with the Commission'S request. Commissioner Pugh stated that in the future a date certain time schedule be set for improvements. Commissioner Bauer stated that he recalled from the minister's presentation was that they had priorities listed and that the external work would take precedence over the refurbishing of the interior. He stated that he drove by and that it looks like it did at the time of the approval. He asked if there was anything that could keep the Commission from putting a termination on the improvement conditions. Staff stated that Mr. Halter had information that might be of interest regarding this issue. Mr. Halter stated that the church had a sale pending on their property located on Laurel Ave. That sale fell through. Staff stated that he would bring to the Commission a determination from the City Attorney as to the just how much flexibility the Commission has on conditions. C. Senecal Estates Phase III - Reduction of Road Width Staff stated that this request has been withdrawn at this time. PCM722.93 SG:bw 4 3B 7) 8) 9) REPORTS: A. Property Line Adjustment #93-02 - Richard Halter Staff stated that due to the need for more property, a lot line adjustment was made. Administrative approval was granted subject to the conditions listed in the staff report. Bo Property Line Adjustment #93-03 - Mike Hodge - David L Trapp & Associates for Ayesh Shanah Staff stated that the applicant wished to expand his parking lot and, have access to the property from Hwy 99E. Administrative approval was granted subject to the conditions listed in the staff report. Co Building Activity June 1993 Code Enforcement Activity June 1993 There was some discussion regarding the over crowding of homes which the Code Enforcement Officer has cleaned up. BUSINESS FROM THE COMMISSION: None ADJOURNMENT: ?CM722.93 SG:bw 5 3C M I NU.T.~ES_ MON_THLY MEETINQ .OF ~O.ODB_URN PUBLI~..L!BRARY_ BOARD DATE: ROL~_ CA_L_~: ~3~F_F__~_S~T: Linda Sprauer, Director Judy Coreson, Recording Secretary July, 21, 1993 Phyllis Bauer - Present Gloria Predeek - Present Nancy Bowman - Present Jean Weatherill- Excused Dorothy Jaeger - Present GUE~_T__S: None CAL~__TQ.OR~ER: President Phyllis Bauer called the meeting to order at 12:05 PM. sEcHETARy.,s i~EPORT: The monthly Board minutes of May 26, 1993 were approved as submitted. A June monthly board meeting was not held because of a !ack of ~uorum. DIRECTQR'S R~fORT: Monthly Statistics: The monthly statistics were self-explanatory. Linda discussed the 1992-93 fiscal year statistics. Activities: A list of activities was distributed to the Board. Judy Brunkal attended meeting to report on the Teen Summer Reading program, "Reading...That's Entertainment". Activities include reading books and magazines, movie poster contest, skateboarding demonstration, 3 mystery jar contests, t-shirt tie dying, fashion show, and an ice cream feed and grand prize drawing for the finale. "Food Fo~ Fines": The library is sponsoring a "Food For Fines" ~food drive for the Woodburn Area Crisis Center. For each item brought in, the librarian will reduce fines by $1.50: 2 items, $3.00, etc. Food must be delivered to the library. OLD BUSINESS: Earthguake R~pair: Actual work to make these repairs may not begin before October. The library maw have to close for a week or more to hmve 3C books and shelving moved for the carpet to be taken up; cracks repaired~ new carpet put down; and the books and shelving replaced. The FEMA funds will pay 75% of the cost of most of the repairs. Water Damage Repair: ordered and received. still need to be done. New ceiling tile has been Other repairs and painting NE~.~U. SINESS: PNLA Conference: The Pacific Northwest Library Association Conference will be held in Kalispell. Montana August 11-14. New McMinnvilee Library Director: Rose Marie Caughran is retiring and will be replaced,by Anne Getman August 16th. - Election of Officers: The Board decided to continue with the same officers for the coming year': President - Phyllis Bauer; Vice President - Gloria Predeek; Corresponding Secretary - Jean Weatherill. THE.CITY COUNC_~.L 7~ND/OR_.M~.YOR: None %Q~o__u~N~: The meeting was adjourned at 1:15 PM. Respectfully Submitted, ore- on Recording Secretary Library Board Minutes - 7/21/93 2 MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING WOODBURN COMMUNITY CENTER JULY 12, 1993 CALL TO ORDER The meeting was called to order at 5:30pm by Chairman Larry Watson in the Woodburn Community Center. ROLL CALL Members Present: Larry Watson, Sue FoFana-Dura, Ehrens, Frank Anderson. Members Absent: Jack Mitchoff(ex) and David Ott (exe) Staff Present: Director Nevin Holly MINUTES None Barbara Rappleyea, Lee DIRECTOR'S REPORT Nevin reported that once again the Department was extremely busy. Our leisure programs were having good sign-up rates, particularly the field trips. Nevin indicated sign-up had already begun for Fall Soccer. Our sports camps, art in the park and specialty classes are all in full swing. Nevin indicated the Parks Maintenance crew has been extremely busy. In addition to their regular routine, Superintendent Pitt and his crew have been assisting with several special events. Nevin pointed out that the Director of the Drums of Fire, Larry Kriegshauser had complimented the work of the maintenance staff. YEAR ROUND SCHOOLING DROP-IN PROGRAM Nevin reported that we had received verification that we are going to be funded for our drop-in programs. The amount of the Grant is $35,250.00, however, we are awaiting final distribution of funds. The delay is due to the State Legislature not settling on dollar amounts to counties. Nevin said he is going ahead and advertising for part-time positions funded through the program so we will be ready to go with the program. WAR MEMORIAL POOL The temporary repairs have worked well. Superintendent Pitt reports water loss down to 4-6 inches per day. Nevin reminded the Board that this is a one year solution and that by next year at-this time we will have major repairs completed. Nevin said that a contract for consulting and design services of Mr. Don Carey is close to being a reality. Chairman Watson expressed a belief that we should focus on the recreational aspects of pool and that he was not as concerned with designing a competitive pool. Nevin said during Mr. Carey's meetings with Page -2 Recreation and Parks Board Meeting Minutes July 12, 1993 the Pool Committee, the Park Board and the City Council a consensus could be reached as to designs, needs and cost analysis. CENTENNIAL PARK Nevin said Rotary total contributions to date had surpassed $35,000.00. Nevin also announced Rotary had agreed to in the coming year make Centennial Park its main fund raiser. Lee Ehrens reviewed lighting schematics that he had drawn up on Centennial. He also suggested we contact PGE regarding main hook-up and what requirements we will need from them. Nevin said he would contact PGE. Nevin also said he was waiting for road, parking, and drainage plans which are currently being prepared by David Trapp and Associ.ates.. BUSINESS FROM THE BOARD None ADJOURNMENT The meeting adjourned at 6:32pm. MEMO TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Steve Goeckritz, Community Development Director $~,, Continuation of Public Hearing of May 10, 1993 Concerning Disposition of Dangerous Building Located at 347 N. Front Street (Salud Clinic)Salud Medical Clinic August 5, 1993 At the hearing of May 10, 1993 the City Council reviewed the disposition of the Salud Medical Clinic as it related to the dangerous building criteria under Ordina~ce:1999. A preliminary inspection by a City of Portland structural engineer and the Woodburn Building Official determined extensive damage had been realized to the Salud structure. A second inspection by a consulting engineer hired by Salud confirmed the evaluation made by the City at an earlier date. .The complexities associated with the need to temporarily relocate the Salud clinic, evaluating alternative building renovation designs and securing public and private funding led the City Council to conclude the hearing should be continued until August 9, 1993. Since the City Council hearing of May 10, 1993 Salud has taken steps to temporarily resolve their most immediate problems since moving from the Front Street facility. Attached to this memo is a chronology of events prepared by Al Nunez, Director of the Salud Clinic, that outlines events that have taken place since the Council hearing of May 10, 1993, as well as a preliminary outline of the testimony Mr. Nunez apparently intends to present to Council on Monday night. RECOMMENDATION: Any recommendation would rest with the testimony provided by Mr. Al Nunez, Director for Salud. 8A Testimony, City Council Meeting of Monday, August 9, 1993 Mr. Mayor, Men~bers of the City Council, you have asked me here to explain Salud's plans for its building at 347 N. Front St. You have a copy of a chronology of events since the earthquake. Your Mayor and City Administrator both received a copy of the feasibility study Marion County Commissioned on Salud's behalf. The feasibility study indicates that the best option for Salud's recovery is to remodel Brack's Restaurant into a medical center. To that end we have ordered an appraisal from the firm of Powell, Gass and Herman. As of the date of this writing it has not been received. Although, we expect it within the next week. Based on the information in the feasibility study and in consultation with the Farmers Home Administration, who hold the mortgage on the building, a tentative decision has been made to sell it as is. We have not listed the building for sal~ because the U.S. Public Health Service has a recorded interes~ i~ the property and until they have completed their assessment they cannot give the approval. Today August 9th, two consultants for U.S. PHS arrived in Woodburn to do that assessment and help Salud apply for an emergency capital improvement grant. We have spoken to several non-profit organizations to determine their interest in the Salud building. Hopefully, another service agency will be interested and working together a deal can be worked out for the sale and rebuilding of Salud's old site. At this time I cannot give you a specific time line. However, once I receive the consultants' final report I will ask Region X of the U.S. Public Health Service to give me the authority to sell Salud's building. a:\al\testimon.eq 8A Report to Woodburn City Council Salud Medical Center Recovery Plan Chronology of Events: *Thursday, March 25, 1993, 5:35 a.m. - earthquake Patients seen all day primarily on the first floor. *Friday, March 26th, City of Woodburn declares building unsafe for occupancy. Staff and patients evacuate building. *Saturday, March 27th, Woodburn City Council holds special meeting to discuss earthquake. Approves the use of the downtown parking lot by Salud Medical Center to treat patients. *Monday, March 29th, Salud treats patients in tents, motor homes and U-haul truck in the downtown city parking lot. This continues through Friday, April 2nd. *Thursday, April 1st, Governor Roberts declares a state of emergency thereby allowing the Oregon National Guard to help ~alud. At 1:30 p.m. Guard officers meet with Salud management and ~g~ee on a plan to allow Salud use of the Woodburn Armory. *Friday, April 2nd, Salud starts moving into the Woodburn Armory while still seeing patients in the parking lot. *Saturday, April 3rd, Congressman Mike Kopetski visits the Salud staff while they are setting up in the Armory. *Tuesday, April 6~h, Congressman Mike Kopetski, again visits Salud and tours Woodburn along with Major General Katke, Adujant General of the Oregon Military Department. *Tuesday, April 13th, Craig Luderman of Marion County Housing and Ray Teasley of the Mid-Willamette Council of Governments prepare a grant application to the State of Oregon office of Economic Development for $10,000 to fund a feasibility study-for Salud. *Thursday, April 15th, Jerry Sheridan and David Wilson, Community Programs Specialists for Farmers Home Administration tour the Armory and Salud's building downtown. FmHA holds the mortgage on the Salud building. *Friday, April Representatives Armory. 16th, Governor Patti Milne tour Barbara Roberts and State Salud's old building and the *Monday, May 3rd, Salud management attends a FEMA orientation at the Salem National Guard Armory. *Friday, May 7th, FEMA consultants start working with Salud staff. *Monday, May 10th, Viacom Cable spends the day at the Armory to put 8A Report to Woodburn City Council Salud Medical Center Recovery Plan Page -2- together a video commissioned and paid for by Commercial Bank in Salem to help Salud in is recovery. *Thursday, May 20th, cable access 25 CCTV tours Salud and does a 30 minute video for broadcast on Salud's situation. *Wednesday, May 26th, Marion County Commissioners held a public hearing relative to apply for $600,000 grant from the Oregon office of Economic Development to assist Salud in,its rebuilding. As a result, County staff was instructed to submit the application. *Tuesday, June 8th, meeting at Woodburn City Hall to review and discuss the feasibility study commissioned by Marion County on Salud's behalf. This meeting was attended by City staff, the Mayor and Federal, State and County agency officials. A representative of Congressman, Mike Kopetski's office also attended. *Wednesday, July 7th, Key Bank of Oregon officials plan ~ c~pital campaign to assist Salud in its recovery. *Thursday, July 8th, meeting in Salem with County and State officials to discuss and firm up the $600,000 grant application. *Tuesday, July 25th, the Director for PrimarY Care for Region X of the U.S. Public Health Service visits Salud, tours the Armory, the old building and the proposed sites. *Monday, July 26th, U.S. Public Health Service Consultant telephones and arranges to be in Woodburn on August 9th and 10th to assist in applying for an emergency capital improvement grant from PHS to complete the financing package for Salud. *Tuesday, July 27th, representative of Kaiser Permanente indicates that they will apply to their national headquarters for a substantial grant to assist Salud's rebuilding. a:\al\chronlst.eq MEMO TO: FROM: SUBJECT: DATE: The City Council through City ~Administrator Public Works Director ~ ~ ~ Implementation of Traffic Impact Fee (TIF) for Transportation and Systems Development Charge (SDC) for Storm Water August 5, 1993 8B RECOMMENDATION: Direct staff to bring an ordinance of approval and a resolution establishing TIFs and SDCs. 1) Traffic Impact Fee at §0% level until December, 1994, then increased to approximately 58% and finally to approximately 66% level on January 1, 1996. 2) Systems development charge for storm water as established in the draft:-re=~olution. BACKGROUND: City council has already established Systems Development Charge (SDC) for water, wastewater and parks. The state law allows establishment of transportation and storm water SDC also. Oregon State law requires that these fees be used to fund respective improvements to increase capacity. The methodology for establishing the fee was discussed in the council meeting of July 26, 1993. A copy of the executive summary was provided in the last meeting and a copy of the complete report was provided in the council workshop of July 19. Although the public hearing is continued from the last council meeting, it is desirable that the staff receive direction after this hearing is closed. The council may want to focus on the policy issues outlined in the attached draft ordinance and in draft resolution. The highlights of the proposed ordinance are as follows: 1. Legal authority ORS 223.297-223-314 Methodology: a) Current average traffic on collectors and arterials have been used as a basis for standard. b) Traffic impact fee is proportional to the trip generated by different developments. Fee Schedule: See Resolution Note: It is proposed that the fees be phased in starting at 50% of the permitted charges. legally -. Payment Plan of Fee: A five-year payment plan for developments with a fee of $100,000 or more has been proposed. The interest rate has been fixed at "prime + 3 percent"· Alternate Rate Calculation: Developer is allowed to present alternate data for city review and decision. Credits to Developers: No credits are provided for standard improvements inside the boundary of a development· However, credits will be provided under the conditions outlined below. Up to 100 oercent credit of TIF(SDC) [reouired bY state law] a) For qualified public improvements that are: 1) Required as a condition of residential development, and 2) identified on CIP, and 3) not located on or contiguous to property. b) ~1o to 50 percent of TIF(SDC) [not re(~uired bv state law] For improvements required by the city that: 1) exceed the capacity needed to service the development alone, and 2) exceed the specific type of city. standard for residential, commercial, or industrial improvement. ~ Other Features: Appeal process, rate review, accounting requirement, and challenge provision as required by the law have been included. 8. Repealing of Ordinance 1842 will eliminate current street and storm drain fee on developments· The current established fee on residential units is $200.00. 9. The ordinance does include an emergency clause and it will become effective after council's approval and mayor's signature. 8B Highlights of Resolution Fee schedule: a) TIF proposed at §0, §8, and 66 percent, b) storm water SDC is established at $55 per .500 square feet of impervious area or 11 cents per square foot. Alternate Rate Review Fee: $250.00 plus sharing of 50 percent city paid consultant fee, if any. Alternate Payment Plan Fee: A ~100.00 fee is proposed for establishing a five-year payment plan with interest. The rate of interest proposed in ordinance is "prime + 3 percent." If the city council wishes to modify certain policy decisions outlined in the ordinance and resolution, then it should direct the staff to bring the final ordinance and resolution with modifications. IHTIFSDC.CC COUNCIL BILL NO. ORDINANCE NO. 8B AN ORDINANCE ESTABLISHING TRAFFIC IMPACT FEES(TIF) AND STORMWATER DRAINAGE SYSTEM DEVELOPMENT CHARGES; REPEALING ORDINANCE NO. 1842; AND DECLARING AN EMERGENCY . WHEREAS, future growth should contribute its fair share to the cost of improvements and additions to City transportation and stormwater drainage facilities that are required to accommodate the needs of such growth; and WHEREAS, the imposition of system development charges will provide a source of revenue to fund the construction or improvement of the City's transportation and stormwater drainage facilities necessitated by growth; and - .- WHEREAS, ORS 223.297 - 223.314, adopted in 1989, authorizes local .. govemments to impose system development charges; and :':- WHEREAS, system development charges are charges incurred upon the election to develop property at a specific use, density and/or intensity, and the incurred charge equals, or is less than the actual cost of providing public facilities cemmensurate with the needs of the chosen use, density, and/or intensity; election of other uses, densities, and/or intens'rUes causes direct and proportional changes in the amount of the incurred charge; and system development charges are separate from and in addition to any applicable tax, assessment, charge, fee in lieu of assessment, or other fee provided by law or imposed as a condition of development; and WHEREAS, system development charges are fees for services because they are based upon a development's receipt of services considering the specific nature of the development; and WHEREAS, system development charges are imposed on the activity of development, not on the land, owner, or property, and therefore, are not taxes on property or on a property owner as a direct consequence of ownership of property within the meaning of Section 1 lb, Article XI of the Oregon Constitution or the legislation implementing that section; and WHEREAS, this Ordinance is intended only to be a financing mechanism for needed extra capacity capital facilities associated with new development and does not represent the consideration of land use planning issues, funding for maintenance cf existing roads, or elimination of any possible existing capacity deficiencies; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. D~t[ll[floJzs. The following definitions apply: (A) "Applicant" shall mean the owner or other person who applies for a building permit or development permit. (B) "Bancroft Bond" shall mean a bond issued by the City to finance a capital improvement in accordance with ORS 223.205 - 223.295. (C) "Building" shall mean any structure, either temporary or permanent, built for the support, shelter or enclosure of persons, chattels or property of any kind. This term shall include tents, trailers, mobile homes or any vehicles serving in any way the function of a building. This term shall not include temporary construction sheds or trailers erected to assist in construction and maintained during the term of-a ,building permit. ' ~ (D) "Building Permit" shall mean an official document or certificate authorizing th~'".: construction or siting of any building. For purposes of this Ordinance, the term "Building Permit" shall also include any construction or installation permits which may be required for those structures or buildings, such as a mobile home, that do not require a building permit in order to be occupied. (E) "Capital Improvements" shall mean public facilities or assets used for any of the following: (1) Transportation; or (2) Stormwater Drainage (F) "Citizen or Other Interested Person" shall mean any person who is a legal resident of the City of Woodbum as evidenced by registration as a voter in the City, or by other proof of residency; or a person who owns, occupies, or otherwise has an interest in real property which is located within the City limits or is otherwise subject to the imposition of system development charges, as outlined in Section (3) of this ordinance. (G) "City" shall mean the City of Woodburn, Oregon. (H) "Credit" shall mean the amount of money by which the TIF or Stormwater Drainage SDC for a specific development may be reduced because of construction of' eligible capital facilities as outlined in this ordinance. 8B (I) "Development" shall mean a building or other land construction, or making a Physical change in the use of a structure or land, in a manner which increases the usage of any capital improvements or which will contribute to the need for additional or enlarged capital improvements. (J) "Development Permit" shall mean an official document or certificate, other than a building permit, authorizing development. (K) "Dwelling Unit" shall mean a building or a portion of a building designed for residential occupancy, consisting of one or more rooms which are arranged, designed or used as living quarters for one family only. (L) "Encumbered" shall.mean monies committed by contract or purchase order in a manner that obligates the City to expend the encumbered amount upon delivery of goods, the rendering of services, or the conveyance of real property provided by a vendor, supplier, contractor or Owner. (M) "Improvement Fee" shall mean a fee for costs associated wi~ pital improvements to be constructed after the effective date of this ordinances... Notwithstanding anything in this ordinance to the contrary, it is an incurred charge or :: cost based upon the use of or the availability for use of the systems and capital improvements required to provide services and facilities necessary to meet the routine obligations of the use and ownership of property, and to provide for the public health and safety upon development. (N) "Off-site" shall mean not located on or contiguous to property that is the subject of development approval. (0) "On-site" shall mean located on or contiguous to property that is the subject of development approval. (P) "Owner" shall mean the person holding legal title to the real property upon which development is to occur. (Q) "Person" shall mean an individual, a corporation, a partnership, an incorporated association, or any other similar entity. (R) "Qualified Public Improvement" shall mean a capital improvement that is: (1) Required as a condition of residential development approval; (2) Identified in the capital improvement plan adol~ted pursuant to Section (4)(D); and (3) Not located on or contiguous to property that is the subject of residential development approval. (S) "Right-of-Way" shall mean that portion of land that is dedicated for public use. (T) "System Development Charge" shall mean an improvement fee assessed or collected at the time of increased usage of a capital improvement or issuance of a development permit or building permit. System development charges are separate from and in addition to any applicable tax, assessment, fee in lieu of assessment, or other fee or charge provided by law or imposed as a condition of development. 8B (U) "Traffic Impact Fee" shall mean a system development charge for transportation capital facilities. (V) "Traffic Impact Fee and Stormwater Drainage System Development Charge Methodology Report" shall mean the report adopted pursuant to Section ($)(B), as amended and supplemented pursuant to Section (3)(H). Section 2. i:lule-~ of Construction, For the purposes of administration and enforcement of this ordinance, unless otherwise stated in this ordinance, the fo~l. owing rules of construction shall apply: (A) In case of any difference of meaning or implication between the text of this ordinance and any caption, illustration, summary table, or illustrative table, the text shall control. (B) The word "shall" is always mandatory and not discretionary: the word "may" is Permissive. (C) Words used in the present tense shall include the future; words used in the singular shall include the plural and the plural the singular, unless the context clearly indicates the contrary; and use of the masculine gender shall include the feminine gender. (D) The phrase "used for" includes "arranged for", "designed for", "maintained for", or "occupied for". (E) Unless the context clearly indicates the contrary, where a regulation involves two or more items, conditions, provisions, or events connected by the conjunction "and", "or" or "either...or", the conjunction shall be interpreted as follows: (1) "And" indicates that all the connected terms, conditions, provisions or events shall apply. (2) "Or" indicates that the'connected items, conditions, or provisions or events may apply singly or in any combination. (3) "Either...or" indicates that the connected items, conditions, provisions or events shall apply singly but not in combination. 8B (F) The word "includes" shall not limit a term to the specific example, but is intended to extend its meaning to all other instances or circumstances of like kind or character. Section 3. Imposition of System Development Charges. System development charges are hereby imposed, subject to the following conditions. (A) Development Subject to Charges. System development charges are imposed on all new development within the City for capital improvements for transportation and stormwater drainage. The system development charges shall be paid in addition to all other fees, charges and assessments due for development, and are intended to provide funds only for capital improvements necessitated by new development. (B) Rates of Chain_es. (1) The City hereby adopts and incorporates by reference the report entitled "City of Woodburn Traffic Impact Fee and Stormwater Drainage System Development Charges Methodology Report", dated June 30, 1993, p.art~ularly the assumptions, conclusions and findings in such study as to the dete. rm~ation of anticipated costs of capital improvements required to accommodate g'irowth.~ and the rates for system development charges to reimburse the City for such'.'.; capital improvements. (2) System development charges shall be imposed and calculated for the alteration, expansion or replacement of a building or dwelling unit if such alteration, expansion or replacement results in an increase in the use of capital improvements compared to the present use of the development. The amount of the system development charge to be paid shall be the difference between the rate for the proposed development and the rate that would be imposed for the development prior to the alteration, expansion or replacement. (3) The City shall, based upon the report referred to in subsection (1) above, adopt by resolution the amounts of system development chargeS. (4) An additional systems development charge may be assessed by the City if the demand placed on the City's capital facilities exceeds the amount initially estimated at the time systems development charges are paid. The additional charge shall be for the increased demand or for the demand above the underestimate, and it shall be based upon the fee that is in effect at the time the additional demand impact is determined, and not upon the fee structure that may have been in effect at the time the initial systems development charge was paid. This provision does not apply to single family or other residential units unless additional rental units are created. 5 8B (C) Payment of Charges. Except as otherwise provided in this Section, applicants for building permits or development permits shall pay the applicable system development charges prior to the issuance of the permit by the City. (1) When the total amount due for Systems Development Charges due exceeds one-hundred-thousand dollars ($100,000), the applicant may request alternative payment arrangements to pay the fee in annual payments over a pedod of five (5) years, to be secured by a lien on the property on which the subject development is to occur. Such request for alternative payment arrangements shall be made in writing to the City Administrator, shall be accompanied by the application review/recording fee established by resolution for this purpose, and shall contain the following information: (a) The name'and address of the applicant; (b) The location of the property which is the subject Of the system development charges; -" (c) A notarized sworn statement demonstrating that the appli~nt ~as the.. authority to assent to the Imposition of a lien on the property on behalf of :; which the system development charges are to be paid and that the interest of the applicant is adequate to secure payment of the lien, and waiving all rights to contest the validity of the lien to be placed on the property; (2) Within ten (10) days from the date of receipt of the request for alternative payment arrangements, the City Administrator will advise the applicant of the status of the request. If the information contained in such request is valid and sufficient to protect the City's interests, the City administrator shall arrange for a lien to be place on the property, and the request shall be approved. From that time until final payment of the system development charges is made, the City shall have a lien upon the subject property for the amount of the systems development charges, together with interest on the unpaid balance at the rate established by this Ordinance. The lien shall be enforceable in the manner provided in ORS Chapter 223, and shall be superior to all other liens pursuant to ORS 223.230. (3) Payments shall be made in five (5) annual installments to include a principal amount equal to one-fifth (115) of the total amount of system development charges due, plus interest. Interest shall be calculated based on the prime lending rate on the date the request for alternative payment arrangements is submitted, plus three percentage points, or, should the City exercise its option to issue a Bancroft Bond in association with this debt, the applicable interest~rate charged to the applicant shall be fixed at the Bancroft Bond rate plus two percentage points. 8B (4) When an account becomes thirty ($0) days or more past due, the.City Administrator may send a letter to the defaulting party demanding payment of all amounts due to bring the account current, including any applicable interest, within thirty (80) days. If ~.yment is not receiv~l within the thirty (80) day 1~3riocl, the City Administrator may refer the matter to the City Attorney for collection. The City Attorney may prooe~l with foreclosure of the assessment lien or take other legal action authorized by law which is deemed most appropriate under the ciroum~noes. (5) In the event that alternative payment arrangements are made with the City, the City shall be entitled to collect the entire amount of any systems development charges due upon determination that a facility has been operationally abandoned. For purposes of this section, there is a rebuttable assumption that a facility which is nOt in operation for a consecutive 18 month period is operationally abandoned. The City Administrator, upon recommendation of the City Engineer shall make the determination as to whether an existing facility has bccn operationally abandoned. This determination shall be in writing _andlm. ailed to the last operator of the facility at the last known address. Appeal of t.he City Administrator's determination shall be in strict accordance with the proceclur~ .. contained in Section 3(G). (6) Under no circumstances shall payment of the TIF or SDC exempt development from complying with any and all standards, rules, and regulations required of the development as a condition of development approval. Specifically, development must meet all road standards, stormwater retention requirements, and stormwater quality requirements intended to minimize the degradation of water quality resulting from development (D) Altemaflve Rate Calculation. Applicants may submit alternative rates for system development charges, subject to the following conditions: (1) In the event an applicant believes that the impact on City capital improvements resulting from a development is less than the fee established in Section (3)(B), the applicant may submit alternative system development charge rate calculations, accompanied by the alternative rate review fee established by resolution for this purpose, to the City Administrator. The City may hire a consultant to review the alternative system development charge rate calculations, and may pay the consulting fees from system development charges revenues. (2) The alternative system development charge rate calculations shall be based on data, information and assumptions contained in this ordinance and the adopted system deVeiopment charges study or an independent source, provided that the independent source is a local study supported by a data base adequate for the conclusions contained in such study pedormed pursuant to a generally accepted methodology and based upon generally accepted standard sources of information relating to facilities planning, cost analysis and demographics. 7 8B (3) If the City Council determines that the data, information and assumptions utilized by the applicant to calculate the alternative system development charges rates comply with the requirements of this Section by using a generally accepted methodology, the alternative system development charges rates shall be paid in lieu of the rates set forth in Section (3)(B). (4) if the City Council determines that the data, information and assumptions utilized by the applicant to calculate the alternative system development charges rates do not comply with the requirements of this Section or were not calculated by a generally accepted methodology, then the City Council shall provide to the Applicant (by Certified mail, return receipt requested) written notification of the rejection of the alternative system development charges rates and the reason therefor. (5) Any applicant who has submitted a proposed alternative system development charges rate pursuant to this Section and desires the immediate issuance of a building permit or development permit shall pay the e.p~icable system development charges rates pursuant to section (3)(B). Said. p .a~ent shall be deemed paid under 'protest" and shall not be construed as a'watver of .. any dght of review. Any difference between the amount paid and the amount.'.; due, as determined by the City council, shall be refunded to the applicant. '-' (E) ~ The following development shall be exempt from payment of the system development charges: (1) Alterations, expansion or replacement of an existing dwelling unit where no -~' additional dwelling units are created. (2) The construction of accessory buildings or structures which will not create additional dwelling units and which do not create additional demands on the City's capital improvements. (3) The issuance of a permit for a mobile home on which applicable system development charges have previously been made as documented by receipts issued by the City for such prior payment. (4) Development with vested rights, determined as follows: (a) Any owner of land which was the subject of a building permit or development permit issued prior to the effective date of this ordinance may petition the City for a vested rights determination which would exempt the landowner from the provisions of this ordinance. Such petition shall be evaluated by the City Attorney and a decision made by the City Council based on the following criteria: (i) The existence of a valid, unexpired permit issued by the City authorizing the specific development for which a determination is sought; (ii) Substantial expenditures or obligations made or incurred in reliance upon the authorizing govemmental act; (iii) Other factors that demonstrate it is highly inequitable to deny the owner the opportunity to complete the previously approved development under the conditions of approval by requiring the owner to comply with the requirements of this ordinance. For the purposes of this paragraph, the following factors shall be considered in determining whether it is inequitable to deny the owner the opportunity to complete the previously approved development: (aa) Whether the injury suffered by the owner outweighs the public cost of allowing the development to go forward without paYment of the system development charges required by this ordina~_ce~.and (bb) Whether the expenses or obligations for the development-.-.', were made or incurred prior to the effective date of this Ordinance. '-- (F) Credits for Developer Contributions of Oualified Public Improvements. The City shall grant a credit, not to exceed 100% of the applicable TIF or SDC, against the sy~--tem development charges imposed pursuant to Section (3)(A) and (B) for the donation of land as permitted by Ordinance 1807, or for the. construction of any qu~.lified public improvements. Such land donation and construction shall be subject to the approval of the City. (1) The amount of developer contribution credit to be applied shall be determined according to the following standards of valuation: (a) The value of donated lands shall be based upon a written appraisal of fair market value by a qualified and professional appraiser based upon comparable sales of similar property between unrelated parties in a bargaining transaction; and (b) The cost of anticipated construction of qualified public improvements shall be based upon cost estimates certified by a professional architect or engineer. (2) Prior to issuance of a building permit or development permit, the applicant shall submit to the City Administrator a proposed plan and estimate of cost for contributions of qualified public improvements. The proposed plan and estimate shall include: (a) a designation of the development for which the proposed plan is being submitted; (b) a legal description of any land proposed to be donated pursuant to Chapter 39 of the Woodburn Zoning Ordinance, Ordinance 1807, and a written appraisal prepared in conformity with subsection (1)(a) of this Section; (c) a list of the contemplated capital improvements contained within the plan; (d) an estimate of proposed construction costs certified by a professional architect or engineer; and (e) a proposed time schedule for completion of the proposed plan. (3) The City Administrator shall determine if the proposed qualifi_ed,~oublic improvement is: - .- - (a) . Required as a condition of residential development approval; -.-;. (b) Identified in the capital improvement plan adopted pursuant t° Section (4)(D); and (c) Not located on or contiguous to property that is the subject of residential development approval. (4) The decision of the City Administrator as to whether to accept the proposed plan of contribution and the value of such contribution shall be in writing and issued within fifteen (15) working days of the review. A copy shall be provided to the applicant. (5) A proposed improvement which does not meet all three (3) of the criteda included in Section 3(F)(3), above shall not be considered a qualified public improvement, and the City is not required by ORS 223.297 - 223.314 to provide a credit for such an improvement. However, the City shall grant a credit, in an amount not to exceed fifty percent (50°/,,) of the total amount of the applicable TIF or SDC, for certain other contributions of capital facilities under the following conditions: (a) the capital facilities being contributed must exceed the local street standard (for TIF) or stormwater drainage capacity (for SDC) required for the specific type of development (i.e., residential, industrial, etc.); and (G) (b) only the value of the contribution which exceeds the local street standard required for specific type of development (i.e., residential, commercial, industrial, etc.) or stormwater drainage capacity shall be considered when calculating the credit; and (c) donations for on-site right-of-way are not eligible for the credit. 8B (6) Any applicant who submits a proposed plan pursuant to this Section and desires the Immediate Issuance of a building permit or development permit, shall pay the applicable system development charges. Said payment shall be deemed paid under 'protest' and shall not be construed as a waiver of any review rights. Any difference between the amount paid and the amount due, as determined by the City Administrator, .shall be refunded to the applicant. In no event shall a refund by City under this subsection exceed the amodnt originally paid by the .applicant. : ~..npeals and Review Hearings. (1) An applicant who is required to pay system development charges Sl3aii have the right to request a hearing to review the denial by the City Administrator of a proposed credit for contribution of qualified public Improvements pursuant t~ Section (3)(F). (2) Such headng shall be requested by the applicant within t"~teen (15) days of the date of first recelpt of the denial by the City Administrator. Failure to request a hearing within the time provided shall be deemed a waiver of such right. (3) The request for headng shall be filed with the City Administrator and shall contain the following: (a) The name and address of the applicant; (b) The legal description of the property in question; (c) If issued, the date the building permit or development permit was issued; (d) A brief description of the nature of the development being undertaken pursuant to the building permit or development permit; : (e) If paid, the date the system development charges were paid; and (f) A statement of the reasons why the applicant is requesting the hearing. 8B (4) Upon receipt of such request, the City Administrator shall schedule a hearing before the City Council at a regularly scheduled meeting or a special meeting called for the purpose of conducting the hearing and shall provide the applicant wdtten notice of the time and place of the hearing. Such hearing shall be held within forty-five (45) days of the date the request for headng was filed. (5) Such hearing shall be before the City Council and shall be conducted in a manner designed to obtain all information and evidence relevant to the requested hearing. Formal rules of civil procedures and evidence shall not be applicable; however, the hearing shall be conducted in a fair and impartial manner with each party having an opportunity to be heard and to present information and evidence. (7) An applicant may request a headng under this Section without paying the applicable system development charges, but no building permit or development permit shall be issued until such system development charges are paid in the amount initially calculated or the amount approved upon completion of the review provided in this Section. (H) Review of Study and Rates. This ordinance and the Traffic Impact Fee and St°rmwater Drainage System Development Charge Methodology Report shall be reviewed at least once every four years. The review shall consider new estimates of population and other socioeconomic data, changes in the cost of construction and land acquisition, and adjustments to the assumptions, conclusions or findings set ~orth in the report adopted by Section (3)(B). The purpose of this review is to evaluate and revise, if necessary, the rates of the system development charges to'.assure that they do not exceed the reasonably anticipated costs cf the City's capital improvements. In the event the review of the ordinance or the report alters or changes the assumptions, conclusions and findings of the report, or alters or changes the amount of system development charges, the report adopted by reference in Section (3)(B) shall be amended and updated to reflect the assumptions, conclusions and findings of such reviews and Section (3)(B) shall be amended to adopt by reference such updated reports. (6) Any applicant who requests a headng pursuant to this Section and desires the immediate issuance of a building permit or development permit shall pay prior to or at the time the request for hearing is filed the applicable system development charges pursuant to Section($)(B). Said payment shall be cl~emed paid under "protest" and shall not be construed as a waiver of any revie~_v rights. Section 4. _Receipt and Expenditure of System 8B Development (A) Trust Account~. The City hereby establishes a separate trust account for each type of system development charge to be designated as the "Traffic Impact Fee SDC Account" and the "$tormwater Drainage SDC Account", which shall be maintained separate and apart from all other accounts of the City. All system development charge payments shall be deposited into the appropriate trust account immediately upon receipt. (B) Use of System Development Charges. The monies deposited into the trust accounts shall be used solely for. the purpose of providing capital improvements necessitated by development, including, but not limited to: (1) design and construction plan preparation; (2) permitting and fees; - ~ (3) land and materials acquisition, including any costs of acquisition ot condemnation; (4) construction of improvements and structures; (5) design and construction of new drainage facilities required by the construction of capital improvements and structures; (6) relocating utilities required by the construction of improvements and structures; (7) landscaping; (8) construction management and inspection; (9) surveying, soils and matedal testing; (10) acquisition of capital equipment; (11) repayment of monies transferred or borrowed from any budgetary fund of the City which were used to fund any of the capital improvements as herein provided; (12) payment of principal and interest, necessary reserves and costs of issuance under any bonds or other indebtedness issued by the City to fund capital improvements; ]3 (13) direct costs of complying with the provisions of ORS 223.297 to 223.314, including the costs of developing system development charges methodologies and providing an annual accounting of system development charges expenditures. (14) consulting costs for the review of alternative rates as provided for in Section 3(D) of this Ordinance. (C) Prohibited Uses of System Development Charges. Funds on deposit in system development charge trust accounts shall not be used for: (1) any expenditure that would be classified as a routine maintenance or repair expense; or (2) costs a~sociated with the construction of administrative office facilities that are more than an incidental part of other capital improvements. (D) Capital Improvements Authorized to be Financed by System Develd~. ment Char_gas. Any capital improvement .being funded wholly or in part wffh s'ystemI .:. development charges revenue shall be included in the City's capital improvement..-. program. The capital improvement program shall: ~' (1) list the specific capital improvement projects that may be funded with system development charges revenues; (2) provide the cost of each capital improvement project, and. an estimate of the amounts of each revenue source, including system develoPment charges, that will be used to fund each project; (3) provide the estimated timing of each capital improvement project; and (4) be updated at least once every four years. (E) Investment of Trust Account Revenue. Any funds on deposit in system development charges trust accounts which are not immediately necessary for expenditure shall be invested by the City. All income derived from such investments shall be deposited in the system development charges trust accounts and used as provided herein. (F) Refunds of System Development Charges. System development charges shall be refunded in accordance with the following requirements: (1) An applicant or owner shall be eligible to apply for a full or partial refund if: (a) The building permit or development permit has expired and the development.authorized by such permit is not complete; (b) An error was made in calculating the amount of the system development charges resulting in overpayment, and the error is discovered within three months of the date the SDC was paid. The amount of the refund will be limited to the amount collected in excess of the appropriate SDC. SB (c) The system development charges have not been expended or encumbered prior to the end of the fiscal year immediately following the ninth anniversary of the date upon which such charges were paid. For the purposes of this Section, system development charges collected shall be deemed to be expended or encumbered on the basis of the first system development charges in shall be the first system development charges out. (3) The application for refund shall be filed with the City Administrator and contain the following: (a) The name and address of the applicant; ; = (b) The location of the property which was the subject of the syste~n ~ development charges; (c) A notarized swom statement that the petitioner is the then current owner of the property on behalf of which the system development charges were paid, including proof of ownership, such as a certified copy of the latest recorded deed; (d) The date the system development charges were paid; (e) A copy of the receipt of payment for the system development charges; and, if appropriate, (f) The date the building permit or development permit was issued and the date of expiration. (3) The application shall be filed within ninety (90) days of the expiration of the building permit or development permit or within ninety (90) days of the end of the fiscal year following the ninth anniversary of the date upon which the system development charges were paid. Failure to timely apply for a refund of the system development charges shall waive any right to a refund. (4) Within thirty (30) days from the date of receipt of a petition for refund, the City Administrator will advise the petitioner of the status of the request for refund, and if such request is valid, the system development charges shall be returned to the petitioner. 15 uilltl (5) Refunds will not be granted based on a change in Use of the property which results in a reduced impact on the City's capital facilities. (6) A building permit or development permit which is subsequently issued for a development on the same property which was the subject of a refund shall pay the systems development charges as required by Section (3). (G) ?,nnual Accounting Reports. The City shall prepare an annual report accounting for system development charges, including the total amount of system development charges revenue collected in each trust account, and the capital improvement projects that were funded. (H) Challenge of Expenditures. Any citizen or other interested person may challenge an expenditure of system 'development charges revenues. (1) Such challenge shall be' submitted, in writing, to the City Administrator for review within two years following the subject expenditure, and shall include the following information: (a) The name and address of the citizen or other interest(~d I~erson challenging the expenditure; (b) The amount of the expenditure, the project, payee or purpose, and the approximate date on which it was made; and (c) The reason why the expenditure is being challenged. (2) If the City Administrator determines that the expenditure was not made in accordance with the provisions of this ordinance and other relevant laws, a reimbursement of system development charges trust account revenues from other revenue sources shall.be made within one year following the determination that the expenditures were not appropriate. (3) The City Administrator shall make written notification of the results of the expenditure review to the citizen or other interested person who requested the review within ten (10) days of completion of the review. !1 8B Section 5. SP_.~. If any clause, section or provision of this ordinance Shall be declared unconstitutional or invalid for any reason or cause, the remaining portion of 'said ordinance shall be in full force and effect and be valid as if such invalid portion thereof had not been incorporated herein. Section 6. ~ Ordinance No. 1842 is hereby repealed. Section 7. En:~.g.em?,y~ This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to Form: :. city Attorney Date Passed by the Council Submitted to the Mayor Ap.p. roved by the Mayor Filed in the Office of the Recorder APPROVED: Len Kelley, Mayor ATTEST: City of Woodburn, Oregon COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION SETTING THE AMOUNTS OF THE TRAFFIC IMPACT FEE (TIF), STORMWATER DRAINAGE SYSTEMS DEVELOPMENT CHARGE, · ALTERNATIVE RATE REVIEW FEE, AND ALTERNATIVE PAYMENT REQUEST FEE IMPOSED BY ORDINANCE NO. . WHEREAS, ORS 223.297 - 223.314. adopted in 1989, authorizes local governments to Impose system development charges; and WHEREAS, the City has developed methodologies to support the implementation of a Traffic Impact Fee and a Stormwater Drainage Systems Development Charge, and WHEREAS, the City has adopted Ordinance No. establishing a Traffic Impact Fee and a Stormwater Drainage Systems Development ChaJ'ge,.-and WHEREAS, Ordinance No. provides that the amounts of~h :e-TrafflQ. Impact Fee and Stormwater Drainage Systems Development Charge shall be set by!! resolution, and ~* WHEREAS, Ordinance No. provides for the Imposition of fees to be charged for the review of alternative rates and alternative payment requests, and WHEREAS, Ordinance No. provides that the amounts of the fees to be charged for the review of alternative rates and alternative payment requests shall be set by resolution; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. TRAFFIC IMPACT FEE AMOUNTS. The schedule of Traffic Impact Fee (TIP') charges attached as Exhibit "A" and, by this reference incorporated herein, is hereby adopted. Section 2. STORMWATER DRAINAGE SYSTEM DEVELOP- MENT CHARGE AMOUNTS. The Stormwater Drainage System Development Charge shall be $0.11 per square foot of impervious surface. Except for single-family residential development, the fee shall be calculated based on the total number of square feet of impervious surlace to be included in the development. For residential development, the fee shall be oalculated in five-hundred (500) square foot increments at the rate of fifty-five dollars ($55.00) for each 500 square foot Increment of Impervious sur/ace. Page 1 of 5 COUNCIL EII[.L NO. RESOLUTION NO. The schedule of Stormwater Drainage System Development Charges for single family residential development attached as Exhibit "B" and, by this reference incorporated · herein, is hereby adopted. Section 3. ALTERNATIVE RATE REVIEW FEE. The minimum fee for review of an alternative rate calculation shall be two- hundred-and-fifty dollars ($250). to be paid at the time the alternative rate oalculation is submitted for review. Ifthe City hires a consultant to assist in reviewing the Information submitted, the cost of the consultant's review shall be shared equally by the City and the applicant, and the applicant shall pay this additional fee at the time the City decides whether or not to accept the alternative rate. Section 4. ALTERNATIVE PAYMENT REQUEST FEE. The lee for review of an altemative payment request shall be one-hundred dollars ($100.00). This fee Includes the cost of recording a lien against the property associated with the request. _ Approved as to Form: ......................... '~ :... City Attorney Date -' APPROVED: ... Lea Kelley. Mayer Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder 8B A]-I'EST: .... City of Woodbum, Oregon .Page 2 of 5 COUNCIL BILL NO. RESOLUTION NO. page 1 of 2 F-ZHIB[T_."A". TRAFFIC IMPACT FEE BY LAND-USE CATEGORY IT;; lAND IISI; 1~3OF~CAT~y TIF from 13F Imm maximum adoption 111/95 '['IF allowable through through effective TIF 12/3.1~4 ~ .1Z1/96 RESIDENTIAL 2~o sir~e Fam~V D~ch~ 22O Aparlm~t $3,020.20 $1,510.10 $1.751.71 $1.993.33/unit $2.04~.14 $1.023.07 $1.188.78 ' $1.350.48/unit $1,853.23 ,$926.62 $1,074.87 $1,2~43.15 Iunit $1~21.17 $760.58 q~88P_28 $1.003.97 I unit RECREATIONAL $742.~4 t~371 ~1~ S43091a S4~0.14 1 ~ $9,431.05 $4,716..~2 ~5,470.01 66,224.49/hole S441.67 $220.79 q~58.11 $291.4~/Ut $4,30030 $2,150.15 t~2,494.17 62,838~/'1'~3.8.F. INSTITUTIONAL 610 Preechool $1,647J:)4 $823-~2 620 Elementary Sdx)ol ~386.08 $193.04 $223.93 EeO Church :~..,240.07' $1.120.03 $1.299.24 ~ Day C~m Cellter ~..235~ $1.117.63 $1,296.45 ~ Lll:xll'y $10.93.~.96. $5,467.98 .M,347__86 613~ H0epital $4,033.09 $2,016.54 ,I92,339.19 620 Numitlg Home $624.91 $312.46 $1,087.04 1 t'~udent $254.81/student $322.81 /student $1.478.45 IT.G.S.F. $1,475,27 1 ~ ~t'.217.73 IT.G.$.F. $2.661.84 1T.G.8.F. $412.44/bed' BUSINESS & COMMERCIAL ~ Hotel/Mctel ~2,558.69 $1 ~.78~30 $1,482.82 812 ~ ~~ ~,8~21 ~R31.~ ~,~.~ O~ ~~ ~AIO.~ ~.~.~ ~ ~:~, 7~ 816 ~~S~s ~.0~.61 ~.491'~6 ~ ~,o~.~ 817 ~ ~.~;.S.F. S~.479.~3 S1~.o7 ~ 5e~./& ~.~ - ~,999 G.S.F. $10,5~.32 $5,275.16 ~,119.19 1~.~ - 199,9~ G.~.F. $10,673.39 $5,3~.69 ~.190.~ 8~ Sho~ 824 Sho~i~ ~,~- 3~,~9 G.S.F. $7,869.~ ~,934.~ $4,5~.41 8~ Sho~i~ 4~,~ - 4~,~ G~.F. $7,301.94 ~,6~.97 $4.2~. 13 · $1.687.35/mom. $3,869.72 I T.G.S.F. ~f~/..¢~ I T. GJ..S.F. ,/$~. ,/Z.~/T.O.S.F. · $7,044.43/T.O.L~.F. $5,645.15/T.G.IS.P. ~,193.99 / T.G.LS.F. ~,81g.28 / T,G.L.9.F. NOTE: T.G.LS.F. = Thousand Gross Leasable Square Feet T.G.S.F. = Thousand Gross Squ~'e Feet 8B Page 3 of 5 -COUNCIL BILL NO. RESOLUTION NO. page 2 of 2 SB E,~HIBIT "A" TRAFFIC IMPACT FEE BY LAND, USE CATEGORY TIF from TIF from maxirr~ ~doption 11tl95 TIF allowable through through effective BUSINES8 & COMMERCIAL soO.ODD- $27 ShopCng Cen ova' 1,200,000 G,8.F.. 832 Ramamant Sit-Down a33 8~0 Furnilure Store 911 Bank/~dngs: Walk-in 012 Bank/Sav~e: Drive-In oFF'IcE 711 General Office under 100,000 G.S.F. 712 General Oft'K;e 100.000 - 198,ggg G.S.F. 713 Gener~ Off~e 200.000 Q.SJ=. and over 760 ~ Center 770 8usiness Pa~k $7,566.62 $3,783.31 ,~,4.388.64 $S.493.47 :$2,740.73 :1;3.186.21 $4,759.20 $2,379.60 - ~..760.33 $27.926.48 $13.96324 $16,197.~6 $38,661.S2 $19,280.76 ~-~2,:365,68 $9,191.98 $4.595.98 $5.331.34 $15,03~.91 $6,$17.95 $7,560.83 $15,493.68 $7.746.79 $3,986.28 $40.504.17 $20,25209 $23,49,2.42 rdS38.Sg $319.45 $37O56 t,~32.67 $416.33 ~!~..95 $3~L97729 $13,488.64 $15,646.83 ~50,882.91 $25,441.45 $7,970.03 $3,98S.02 $4.622.62 $6,744.24 $3,372.12' $3,911 $3,696.31 :$2,848.16 $18,425.57 $8.212.79 $3,526.83 ~3,701.40 $1.850.70 $?,146.61 $6.987.68 $3,453.64 $4,006.45 $4,993.97 I T.G.L.S.F. $3~625.69 'IT.G.L$.F. $3,141.07 I T.G.L.S.F. $16,431.4~/T,G.$.F. =. $8,60S.?O I ~ ,' 610,225.76 I T.G.S.F, ~.,6,782.76 1T.G.8.F. S421,67 IT.G.$,F, t~9,56 I T.G.$.F. $17,805.O1 IT.G.S.F. $33,582.72 1T.G.$.F. $5.260;22 / T.G.S.F. $4.451.20 IT,G,S.F. $3,759.b-7 IT.G.$,F. $10,840.88 1T.G.8.F. $2.442.93 IT.G.S.F. $4:559.07 IT.G.S.F. INDUSTRIAL 110 General Ught Indus~iaJ 120 General Heavy Industrial 130 Indus~da~ Park 140 M~nu~actuflng 150 Warehouse 151 MinI-Wsrehouse 170 Utilldee 860 Wholes~te $3,350.49 $1,675.24 $1,943.2.8 $961.40 ~r~.80.70 $557.61 $4,467.32 $22:33,66 $2.591.05 $2,467,60 $1,233.80 $1,431.21 $1,172.91 $586.46 $680.29 $636,42 $418.21 $485.12 $339,70 $169.85 $197.02 $1,617,56 $808.78 $938.19 NOTE: T.G.L:S.F. = Thoueand Gross Leasable Square Feet T.G.S,F. --'Thousand Gross Square Feet $2,211.32 IT.G.$.F. $634.63 IT.G.S,F. $2.94~.4a I T.G,$.F. $1.628.62 I T.G.S.F. $774.12 I T,G.S.F. $552.04 / T.G.S.F. $224.20 / employee $1,067.59 I T.G.S.F. Page 4 of 5 COUIqClL BILL NO. RESOLUTION NO. STORMWATER DRAINAGE SDC .FOR SINGLE-FAMILY RESIDENTIAL DEVELOPMENT Cost Per 500 X Impervious = SOC Per ,~3j~r.e_ Feet Sudaca_AJ'ea.~) Dwelling Unit ~55.oo 5ol to 1,000 $110.o0 $55.oo 1,00~ to ~,soo $185.00 $s5.00' 1,501 to 2,ooo s55.00 2.001 to 2,6oo ~75'°° $55.oo 2.501 to ,~.000 ~3~.00 $S5.00 more ~ 3.001 ~85.00 (+$55.00 for each SOO overS.SOO) Page 5 o! 5 COUNCIL BILL. NO. RESOLUTION NO. MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager/~/'~ Public Hearing on Special Assessment for New Sidewalks Along 99E Widening Project August 5, 1993 RECOMMENDATION: Direct staff to bring an ordinance to council at the next regular council meeting establishing a special assessment district for new sidewalks along the Hwy 99E widening project. BACKGROUND: Council entered into an agreement with the State of. Oregon for improvement of Highway 99E from Lincoln Street to the north city limits on Jenuary 13, 1992. As part of that agreement the city paid the state $63,000 for installation of sidewalks where none had existed previously along this segment of Highway 99E. The state paid for replacement of existing sidewalk. Resolution 1117 authorized preparation of an engineering report on installation of the sidewalks through special assessment. The council approved the engineering report on June 14, 1993. Resolution 1190 was approved by council on July 12, 1993 declaring its intent to make the sidewalk improvement through special assessment and setting the public hearing date for August 9, 1993. A copy of the resolution is attached. There were mathematical errors in the original resolution that made less than a $10.00 change in the total estimated cost. They have been corrected in the attached copy. Required legal notice has been published in the newspaper and all the property owners of the proposed assessment district have been informed by mail. No remonstrances have been received by the city to date. Note that remonstrance by a majority of property on sidewalk projects does not require postponement for a 6-month period as required for other projects. It is only fair that the properties benefitting by the installation of the sidewalk pay for the cost of its installation. The state is not charging for the installation of storm drain or pavement improvements fronting the properties. Staff recommends that council direct that an ordinance be brought to the next council meeting establishing a special assessment district for new sidewalks along the Hwy 99E widening project. RR:Ig Attachment PUBHRG99.CC 8C COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION SETTING A PUBLIC HEARING ON THE COUNCIL'S INTENT TO MAKE SPECIAL ASSESSMENT FOR INSTALLATION OF NEW SIDEWALKS WHERE NONE HAD PREVIOUSLY BEEN IN PLACE ALONG OREGON STATE HIGHWAY 99E FROM LINCOLN STREET TO THE NORTH CITY LIMITS. WHEREAS, Resolution No. 1117 authorized preparation of an engineering report relating to installation of sidewalks along Oregon State Highway 99E from Lincoln Street to the north city limits; and WHEREAS, the engineering report has been prepared and approved by council, and WHEREAS, Ordinance No. 2105 requires that council declare its intent to make the improvement by special assessment and to hold a public hearing on the improvement, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Woodburn City Council passed Resolution 1099 on January 1:'~, 1992 which authorized the city to enter into a cooperative improvement agreement with the Oregon State Highway Division for improvement of Oregon Highway 99E from Lincoln Street to the north city limits. As a part of that agreement the city agreed to reimburse the state $63,000.00 for costs of new sidewalks required by the project. The state would replace existing sidewalks as a part of the project. The reimbursement was to place sidewalks where none had existed previously. Section 2. That the cost of said improvement shall be at the expense of property specially and peculiarly benefitted by such improvement. Section 3. With the addition of sidewalks along the entire length of Oregon Highway 99E from Lincoln Street to the north city limits benefitted properties' are those who had sidewalks installed as part of this project. Benefitted properties indicated by an * are located outside the Woodburn city limits. Properties benefitted are depicted in Exhibit "A" and by this reference incorporated herein. They were benefitted by the sidewalk installation and should share in the cost of the improvement. That the property specially and peculiarly benefitted by such improvement is hereby declared to be the parcels of real property described in the Marion County Record of Deeds as follows: Tax Lot *42145.000 *42147.000 *42150.000 42189.000 Owner of Record Ivan & Betty Orton William & Twyla Whistler Daryl & Dorothy Wiesner Miller Brewing Co. Page 1 - COUNCIL BILL NO. RESOLUTION NO. 8C *42525.000 42535.001 42538.000 42571.666 42596.000 42605.000 42639.000 42639.001 42643.429 42647.000 42656.000 42667.000 42669.000 42955.000 42964.000 92450.020 92440.000 92440.010 92440.020 92440.030 92440.040 92440.190 92730.000 92890.000 92890.010 92890.016 92890.020 92890.031 92890.044 State of Oregon Ira Gordon, Et al Robert Huges (Richard Henkes) Leroy & Margaret Meyers Pablo Alverez, Et al Gerald & Betty Yoder Leroy Miller Diana Schwab Tomseth Leroy Miller Robert & Gloria Bigej Yacov & Nina Konovalov Real Estate Properties LTD Real Estate Properties LTD Roth's IGA Foodliner Inc. Richard Kreitzberg Milo Bibelheimer Et al John & Vera Grigorieff Milo Bibelheimer Et al Peter Lood '- Golden Coral Corporation Golden Coral Corporation FGC Investments Doug & Betty Livesay (Mistry) Helen Ruebesam Dempsy & Mary Sullivan George & Doris Yoder Josele Taylor Floyd Lenhardt Dempsy & Mary Sullivan Section 4. That the city engineer's cost estimate, including already reimbursed construction costs and future engineering costs, finance, legal, and administrative is estimated to be $69,531.68. Based on the front footage of the properties involved, the fair share cost has been estimated to be $6.95 per front foot. Costs per lot are: FRONT ESTIMATED TAX LOT FOOTAGE COST SHARE 1. 42147.000 600.00 4,170.00 2. 42145.000 386.04 2,682.98 3. 42150.000 57.62 400.46 4. 42189.000 1,277.54 8,878.90 5. 42525.000 1,947.22 13,533.18 6. 42535.001 644.93 4,482.26 7. 42538.000 162.48 1,129.24 8. 42571.666 118.59 824.20 9. 42596.000 160.00 1,112.00 10. 42605.000 168.00 1,167.60 Page 2 - COUNCIL BILL NO. RESOLUTION NO. 8C 11. 42639.000 9.47 65.82 12. 42639.001 85.73 595.82 13. 42643.429 147.80 1,027.21 14. 42647.000 145.34 1,010.11 15. 42656.000 144.81 1,006.43 16. 42657.000 170.00 1,181.50 18. 42667.000 453.35 3,150.78 19. 42669.000 271.00 1,883.45 20. 42955.000 523.08 3,635.41 21. 42964.000 500.26 3,476.80 22. 92440.000 70.00 486.50 23. 92440.010 70.00 486.50 24. 92440.020 70.00 486.50 25. 92440.030 70.00 486.50 26. 92440.040 70.00 486.50 27. 92440.190 30.00 208.50 28. 92450.020 166.59 1,157.80 29. 92730.000 117.71 818.08 30. 92890.000 100.00 695.00 31. 92890.010 100.00 695.00 32. 92890.016 490.00 3,405.50 33. 92890.020 208.00 1,445.60 34. 90890.031 268.00 1,862.60 35. 90890.044 200.00 1,390.00 9,994.09 69,524.78 Section 5. That the benefitted property owners shall pay their share: 1) at the comPletion of the project, or 2) shall sign the Bancroft application with the city within the allowed time and make yearly payments for a period of ten years. The owners shall be allowed to pay off the remaining balance at any time during the bonding period. In case legal or jurisdictional difficulties exist, the properties outside the city limits may be billed directly by the city or state and be excluded from special assessment participation. Section 6. That it is estimated that the interest rate will be 7.0 percent. Section 7. That a public hearing on the city's intent to install the sidewalks through special assessment be held at 7:00 pm on August 9, 1993 in the Council Chambers of Woodburn City Hall at 270 Montgomery Street in Woodburn, Oregon. Approved as to form: City Attorney Date APPROVED: Len Kelley, Mayor Page 3 - COUNCIL BILL NO. RESOLUTION NO. 10A STAFF REPORT TO: THRU: Mayor and City Council Chris Childs, City Administrator FROM: Nevin Holly, Director Recreation and Parks SUBJECT: Acceptance of Youth Services Commission Grant DATE: August 3, 1993 Tonight, by Resolution, the Council is being asked to accept a Marion County Youth Services Commission Grant in the amount of $35,250.00. The grant was written on behalf of the community to allow for a more extensive intersession recreation program to assist in meeting community needs as a result of the onset of year-round .sch~.ol in Woodburn. The grant was endorsed by the Woodburn School District and by you prior to submitting on May 10, 1993. It has been said many times, both informally and' in formal structure, that a key need in Woodburn is enhanced youth programming. These needs have been intensified over the past 3 years with the emergence of a gang sub-culture, and now by the presence of large numbers of unsupervised youth as a result of year round school. The grant will enable the Department to offer organized recreation drop-in centers. The centers will be staffed by program leaders and will be funded from grant proceeds. Additional revenues within the context of the grant will allow the Department to hire public school teachers who are on intercession to conduct intersession educational sessions as well. The first drop-in center is scheduled to open by September 1st at the Woodburn Community Center. The second drop-in center is scheduled to open November 1st and will be housed at the Recreation Room (JC Building) at Legion Park. If public demand does not necessitate the opening of the second center, then grant proceeds would be channeled into Community Center project. The hours of operation for the drop-in center are scheduled for 1:00pm to 6:00pm daily, Monday through Fdday. The target population is 8 to 14 year old children. This is the age group that we feel will be likely to be home alone dudng intercession periods. The acceptance of this grant will allow the Department to move forward with establishing this much needed community program. NH:swp 10A COUNCIL BILL ORDINANCE NO. AN ORDINANCE ACCEPTING A MARION COUNTY YOUTH SERVICES COMMISSION GRANT RECEIVED DURING FISCAL YEAR 1993-94, MAKING APPROPRIATIONS, AND DECLARING AN EMERGENCY. WHEREAS, Oregon Revised Statutes 294.326 provides for the expenditure of grant funds transferred to a municipal corporation for a specific purpose, and WHEREAS, a grant has been received from the Marion County Youth Services Commission for the purposelof providing an organized recreation drop-in center for youth to meet community needs as a result of year-round school, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the grant be accepted for its specific purpose ~nd~he Mayor be authorized to sign the Marion County Youth Services Commission contract, a copy:of which is attached for reference. Section 2. That appropriations be increased within the Park and Recreation Fund for fiscal year 1993-94 as follows: REVENUES PARK AND RECREATION FUND: MCYSC Grant 35,250 Total Park & Recreation Fund Revenue $ 35 250 EXPENDITURES PARK AND RECREATION FUND: Leisure Services Program- Personnel Services (MCYSC Grant) $ 35,250 Total Park & Recreation Fund Appropriation 35,250 Page I - COUNCIL BILL NO. ORDINANCE NO. IOA Section 3. This ordinance being necessary for the immediate preservation of the public peace, health and safety, in that adoption of the appropriations will allow the availability of funds to proceed with the program, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. City Attorney APPROVED LEN KELLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. 10A Contract for Services INTRODUCTION This contract is between Marion County, a political subdivi- sion of the State of Oregon, hereinafter called the COUNTY, City of Woodburn's Recreation and Parks Department, hereinaf- ter called CONTRACTOR. The CONTRACTOR agrees to provide the services as specified in Part II of this contract, for the period of July 1, 1993 through June 30, 1994. It is understood that this contract between the COUNTY and the CONTRACTOR is subject to the availability of local, state, and federal funds. This contract'is for the period indicated and does not in any way commit the COUNTY to obligate funds for continuation of these services beyond the contract period. COMPLIANCE WITH STATUTES AND RULES The COUNTY and the CONTRACTOR agree to comply with the~ provisions of this contract and all applicable federal, state, and local statutes and rules· Unless otherwise specified, responsibility for all taxes, assessment and any other charges imposed bylaw upon employers shall be the sole responsibility of the CONTRACTOR. Failure of the CONTRACTOR or the COUNTY to comply with the provisions of this contract and all applicable federal, state, and local statutes and rules shall be cause for termination of this contract as specified in sections concerning recovery of funds and termination. PAYMENT OF CONTRACT a. Contract amount The sum of $35,250 is the maximum payment amount obligat- ed by the COUNTY under this contract. The COUNTY agrees to pay to the CONTRACTOR at the rate of $35,250 for services provided under this contract. b. Requests for Payment Payment will be made only for actual expenditures up to the maximum amount specified. The CONTRACTOR will submit quarterly reports of expenditures and request for funds' in the format included in Part II of this contract, with the final quarterly expenditure report due no later than July 15, 1994. 10A Se e MODIFICATION OF CONTRACT Any alterations, variations, modifications or waivers of provision of this contract shall be valid only when they have been submitted in writing and approved by the COUNTY and the CONTRACTOR. The CONTRACTOR or the COUNTY may reduce or terminate this contract when state or federal funds are reduced or eliminated by providing to the respective parties written notice deliv- ered by certified mail. WITHHOLDING OF CONTRACT PAYMENTS Notwithstanding another payment provision of this contract, failure of the CONTRACTOR to submit required reports when due, or failure to perform or document the performance of con- tracted services, may result in withholding of payments under this contract. Such withholding of payment for cause shall begin thirty (30) days after written notice is given by the COUNTY to the CONTRACTOR, and shall continue untiA the CONTRACTOR submits required reports, performs ~e~uired services or establishes, to the COUNTY's satisfaction, that such failure arose out of causes beyond the control, and,- without the fault or negligence of the CONTRACTOR. RECOVERY OF FUNDS Expenditures of the CONTRACTOR may be charged to this contract only if they (1) are in payment-of services performed under this contract, (2) conform to applicable state and federal regulations and statutes, and (3) are in payment of an obligation incurred during the contract period. a. Unauthorized Expenditures and Excess Payments Any COUNTY funds spent for purposes not authorized by this contract and any payments by the COUNTY in excess of authorized expenditures shall be refunded to the COUNTY upon notification by the COUNTY. b. Contract Termination or Suspension In the event of termination of all or part of this contract as specified in Section 12 of Part I of this contract, COUNTY funds not earned at the date of termina- tion or cancellation shall revert to the COUNTY. AUDITS AND INSPECTIONS The CONTRACTOR shall permit authorized representatives of the COUNTY, State of Oregon, or the applicable audit agencies of the U.s. Government to review of the records of the CONTRACTOR as they relate to the contract services in order to satisfy 10A e 10. audit or program evaluation purposes deemed.necessary by the COUNTY and permitted by law. REPORTING REQUIREMENTS By signature on the contract, the CONTRACTOR grants the COUNTY, except where expressly prohibited by law, the right to reproduce, use and disclose for COUNTY purposes, all or part of the reports, data and technical information furnished the COUNTY under this contract. MAINTENANCE, RETENTION, AND CONFIDENTIALITY OF RECORD The CONTRACTOR agrees to establish and maintain records and statistics as follows: Financial records, which indicate the number of hours of service provided under this contract and other appropriate records pertinent to this contract shall be retained for a minimum of three (3) years after the end of the contract period. If there are unresolved audit questions at th~eo~d of the three-year period, the records must be maintained ~ntil the questions are resolved. Client records shall be kept confidential in accordance with ORS 179.505, OAR 309-11-020, 45 CFR 205.50 and 42 CFR Part 2. CIVIL RIGHTS AND REHABILITATION ACTS The CONTRACTOR agrees to comply with the civil Rights'Act of 1964 and Section 504 of the Rehabilitation Act of 1973 as implemented by 45 CFR 84.4 which states in part, "No qualified person shall on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which received or benefits from'federal financial assistance.'" 11. INDEMNIFICATION, INSURANCE AND BONDING ae The CONTRACTOR shall hold and save harmless the COUNTY, its officers, agents, and employees from damages arising out of the tortious acts of the CONTRACTOR, its officers, agents, and employees acting within the scope of their employment and duties in performance of this agreement subject to the limitations and conditions of the Oregon Tort Claims Act ORS 30.260 through 30.300, and the Oregon Constitution, Article XI, Section 7. The CONTRACTOR shall maintain at all times comprehensive liability insurance, property damage insurance, and medical/professional malpractice if applicable, covering its activities and operations under this Agreement, and naming the COUNTY, its officers, agent and employees as additional named insurers. Such insurance shall be in 10A be Ce the forms and amounts not less than set forth in ORS 30.270: $100,000 property damage per claimant, $200,000 all other claims per claimant, $500,000 all claims. The COUNTY shall be furnished a certificate of insurance and at least ten days prior written notice given to the COUNTY if the insurance coverage is canceled or reduced. Minimum limits required for medical/professional malprac- tice $1,000,000. The COUNTY, pursuant to applicable provisions of ORS 30.260 TO 30.300, maintains a self-insurance program which provides property damage and personal injury coverage. The CONTRACTOR, shall obtain and maintain at all times during the term of this contract, workers' compensation insurance covering injuries to employees while carrying out employee duties under this contract. The CONTRACTOR shall provide, the COUNTY with evidence that it is a carrier-insured or self-insured employer in full compli- ance with the requirements of ORS Chapter 656, o~t.hat it employs no persons Subject to the requirements ~f ORS 656, Workers' Compensation Coverage. The CONTRACTOR and the COUNTY agree that there is no relationship under this Agreement.except as specified herein. The COUNTY exercises no control over, is not responsible for the acts of, assumes no specific respon- sibilities to or for officers, employees or agents or the public in general, except as specified in this Agreement. 12. TERMINATION AiI or part of this contract may be terminated by mutual consent of both parties; or by either party at any time of cause, upon sixty (60) days' notice in writing and delivered by certified mail. The CONTRACTOR or the COUNTY may also terminate all or part of this contract for the following reasons: Within ten (10) days notice, if funding to the COUNTY from federal, state, or other sources is not obtained or is not continued at levels .sufficient to allow for purchase of the indicated quantity and quality of services. The COUNTY will give more notice whenever possible. be Within thirty (30) days notice, if federal or state regulations are modified or changed in such a way that the services are no longer allowable for purchase under this contract. 10A 13. Ce Upon notice of denial, revocation or non-renewal of any licensee or certification required by law or regulation to be held by the CONTRACTOR to provide a service under this contract. de Within thirty (30) days notice, if the CONTRACTOR fails to provide services, or fails to meet the performance standards as specified in Part II of this contract (or subsequent modifications of this contract, within the time specified herein or any extension thereof. If the CONTRACTOR fails to start services on the date specified by the COUNTY under Section 1 of Part I of this contract, or subsequent modifications to this contract. fe Failure of the CONTRACTOR or the COUNTY to comply with the provisions of this contract and all applicable federal, state and local laws and rules may be cause for termination of this contract. Such termination shall be without prejudice to any obligations or liabilities of either party accrued to such termihafion. WAGES CONTRACTOR shall pay all individuals performing work under this contract at least time and a half for all overtime worked in excess of 40 hours in any one week and for all work performed on legal holidays specified in ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. PART II 14. CONTRACT FOR SERVICES The CONTRACTOR, for the sum specified below, agrees to perform the following type(s) and quantity of service, according to the performance standards listed below: 1) Description of Services: The Woodburn Youth Center will provide a safe haven with a structured format for hundreds of Woodburn youth between the ages of 8 and 13. The program will provide educational enhancement opportunities, academic programs and tutoring. 10A 2) 3) 4) 5) Target Population and Number Served The program is designed to offer positive social and recreational opportunities for all children in the 8 to 14 years of age. (See Objectives and Activities in Exhibit A) Funding Mechanism, Rate and Time Period COUNTY agrees to pay CONTRACTOR the total sum of $35,250 for performance of those services provided hereunder. Payment to CONTRACTOR shall be paid by COUNTY at the rate $8,812.50 per quarter. Payment to be made within five (5) working days of receipt of the funds from the State. CONTRACTOR is obligated to make quarterly program and fiscal reports which will be due on October 15, 1993, January 15, 1994, April 15, 1994 and July 15, 1994. Forms for reporting are contained in Exhibit "B". Reporting requirements ~ The organization will submit all required reports,~ documents and forms within the allotted time for their submission. Contract Amount The sum of $35,250 is the maximum amount obligated by the COUNTY to provide services under this contract. 10A Approved as to Form~ Marion County Legal Counsel Department Head Approved as to Form: David Hartwig Contracts Coordinator MARION COUNTY BOARD OF COMMISSIONERS BY: Chairman, Randall Franke Commissioner Contractor siqnature: Name: Title: Tax ID~: Date: Commissioner Exibit A ~ OA GOALS, OBJECTIVES, ACTIVITIES AND OUTCOME: Goal Statements 1. To provide a wholeness social setting for youth to spend free time dudng intercession pedods. e To reduce illegal and undesirable youth activities when youth are out of school. m To strengthen skills in math, language and social studies in remedial students. e To enhance creative study opportunity outside of school for community children. To strengthen and develop stronger net working and community'- bonding between various agencies providing youth services. Se To increase drug and alcohol usage education, among Middle School children. Service Objective Activities Provide leisure programming opportunities for at least 50% (600) youth during the course of the year. Activities: Provide facilities where children can gather with adult supervision being provided and provide structural leisure programs which youth will retum to enjoy. /,2 Provide activities which involve both active and passive play. To provide cultural sensitive program supervision. To encourage the participation of all youth. 3,4 To provide intensified study opportunities for all students who desire to participate. Classes would involve science and nature, math enhancement skills and cross Cultural awareness programs. 5 To formulate a resource network linking together the Schools, the City and parent groups. IOA Page 2 Service Objective Activities (continued) 6 To provide comprehensive drug and alcohol awareness programs through Woodbum Together programs and sessions, and the Woodbum Police Department's DARE Program. To provide intensified drug and alcohol awareness classes to 250 targeted youth. Outcome 1,2, Target 8-14 year olds: Provide a recreational/educational outlet 3,4 to half of the K-8 children affected by year-round school. Have 600 children on a regular or semi-regular basis, visit the drop-in centers. This will be evaluated through parent surveys. Target analysis June 30, 1994. 2 Target 11-14 year olds: Decrease graffiti on public buildings, schools and parks by 40%. To be evaluated on June 30, 1994. Evaluation method: police, school and city records. 3,4 Target 8-14 year olds: Provide better retention rates and better grasping of subject matter in 100 students in need of remedial help. Evaluation method: (school records) June 30, 1994. 3,4 Target 8-14 year olds: Provide opportunity for 100 youth to partidpate in advance study curriculum with intercession teacher. Evaluation: (school records) June 30, 1994. 5 Provide an important youth networking station outside of school, bring together parents, school and other community organizations in their common goals. Evaluation: interview and survey June 30, 1994. 6 Decrease first on set of drug and alcohol usage among children in focus age categories by 10%. Evaluation method: Student drug and alcohol survey. Yeady survey. CERTIFICA ' ~30-92 [ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND | CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE / DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE ~C ~ POLICIES BELOW. 1~0 [~OX~ 5.50 SA[JE~ .OR 97308 COMPANIES AFFORDING COVERAGE COMPANY lETTER COMPANY EXCIXISIONS AND CONOITIONS OF SUCH POUClES. UMITS SHOWN MAY H~VE ~ REDUCED BY P/MO CLAIMS, OWNER~ & ~OR'S F'ROT. 1-15-93 &UTOMOEfl. E UAB4UTY LIMIT ANY AUTO ~ ~ED ~ .~ ,. (p~ ~ ~0 AUTOS ..~ '~. ~ ~ ~E ~U~ PR~ER~ UM~ ~M WORKER'S COMPENSATION EMPLOYERS;' ~Y OTHER ~:~,'.o. De o~:~T~o.s~.oc.,,r.~.s~___,~'~'ea,u, n-u,,s ~ Z~::~d:,~: t~'~ ~ ~ CZ:; 20 05 1! 85 ~ P~-'qfl:~--'~ 'I0 ~0~5 OB' ~ 3~SORJ~ RTIFICATE HOLDER. :, ,'.;:' - ~.-' 100 SRL~ C/'t97301 oRo 25-s (7/90) SHOUI~D ANY OF THE ABOVE DESCRIBED POliCIES 8E CANCEl. LEO BEFORE THE EXPIF~.TION DATE THEREOF. THE ISSUING COMPANY WIU. ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OELIGATION OR LIABILITY OF ANY KIND UI~)N THE COMPANY. ITS AGENTS OR REPRESENTATIVES. AUTHORIZED R£PRESENTATIVE - OACORD CORPORATION 1990 · J 'COMMERCIAL GENERAL LIA~31L, POLICY NUMBER: 37003CA00297 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED- -CONTROLLING INTEREST Th,S endorsemenl mod,lies insurance provided under Ihe Iollowing: COMMERCIAL GENERAL LIABILI I'Y COVERAGE PART. Name of Person or Organization: t~rion County , -. Y~a::Lon Counl:y Couz:l: Rouae Sal~. O~ 97301 SCHEDULE (If no entry appears above, information required Io complele this endorsement will be shown in the Declaralions as applicable to this endorsement.) WHO IS AN INSURED (Section Ii) is amended Io include as an insured the person(s) or organiza- tion(s) shown in Ihe Schedule. bu! only with respect to their liabilily arising out al: a. Their financial control of you: or b. Premises Ihey own. mainlain or conlrol while you lease or occupy these prep~is~. This insurance does not apply to structural allera- lions, new construction and demolilion opera.: tions perlormed by or lot tho t person or organiza- lion. IOA .CG 20 05 1 ! 85 Copyrigld. Insurance Services Gl lice. Inc.. 1984 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager~ Amendment to cooperative agreement for Country Club Road/Oregon Way signal and realignment August 3, 1993 RECOMMENDATION: Approve the attached resolution authorizing the Mayor and City Recorder to. sign an amendment to cooperative agreement number 11,362 with the Oregon-Department ~)f Transportation for roadway realignment and signal installation at Country Club Road and Oregon Way. BACKGROUND: Council passed Resolution 1161 on January 11, 1993, entedng into cooperative support _agreement number 11,632 with the State of Oregon operating through the Department of Transportation. The agreement concemed the installation of a traffic signal and realignment of Country Club Road and Oregon Way. The state had originally intended to show signal design as its responsibility but it was not specifically stated leaving the city responsible by inference for the signal design. The first two changes in the amendment clarify the design responsibility. The third change in the amendment is to require the city to provide a base map to the state to be utilized for their signal design work. The state and city have been proceeding with the responsibility split indicated in the amendment but it must be formalized at this time. Staff recommends that the resolution be approved. lOB COUNCIL BILL NO. 1~8~ RESOLUTION NO. A RESOLUTION AMENDING COOPERATIVE AGREEMENT NUMBER 11,632 WITH THE STATE OF OREGON FOR ROADWAY REAUGNMENT AND SIGNAL INSTALLATION AT COUNTRY CLUB ROAD AND OREGON WAY, AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH AMENDMENT. WHEREAS, Resolution number 1161 was approved on January 11, 1993 by City Council authorizing entering cooperative agreement number 11,632 with the State of Oregon for roadway realignment and signal installation at Country Club Road and Oregon Way. WHEREAS, Cooperative agreement number 11,362 requires amendments to clarify some city and state tasks included in the agreement, NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: em, Section 1. That the City of Woodbum enter into an amendment to ~3erative agreement number 11,362 which is attached as Exhibit 'A" and by this referenC.~ incorporated herein, with the State of Oregon for roadway realignment and signal. installation at country Club Road and Oregon Way. Section 2. That the Mayor and City Recorder are authorized to sign said agreement on behaff of the City of Woodbu~. ~ /,~ ~ t~oproved as to form:~'~ ~'~~~ ~ / ~'' City Attorney Date APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder A'I-FEST: Mary Tennant, City Recorder City of Woodburn, Oregon 1OB July 6, 1993 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 AMENDMENT TO: Misc. Contracts & Agreements No. 11,362 People: The State of Oregon, by and through its Department of Transportation (State), and the City of Woodburn, by and through its Elected Officials (City), entered into Cooperative. Improvement Agreement No. 11,362, dated January 5, 1993, concerning the installation of a.traffic signal and realignment of Country Club Road in Woodburn. State and C%.~' have now determined that the aforementioned agreement, although remaining in full force and effect, be amended by this agreement in order to show'State ko be responsible for signal design at Country Club Road and State Highway 140. City shall provide State a base map from which State will design signal. Any further reference to the aforementioned agreement numbered 11,362 shall be amended to show the following: Recital No. 2, Page 2, shall now read: 2. State shall provide signal design, and a fully-tested traffic signal controller and cabinet for the new signal. Recital No. 1, Page 3, shall now read: 1. City 'shall conduct the.necessary field surveys, perform all design work (with the exception of the signal design) required to produce plans, specificatons, and cost estimates, prepare the contract and bidding documents, advertise for bid proposals, award all contracts and furnish all construction engineering, field testing of materials, technical inspection and project manager services for administration of the contract. Recital No. 13, page 4, shall read: 13. City shall provide base map to State for State's signal design. AMENDMENT TO: B1292008 EXHIBIT "A" City of Woodburn Amendment No. 11,362 10B City shall authorize execution of this Amendment during a duly authorized Session of its City Council. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the Oregon Transportation Commission on July 21, 1992, as part of the Six Year Transportation Improvement Program, page 73. The Oregon Transportation Commission, by a duly adopted delegation order, authorized the S~ate Highway Engineer to sign this agreement for and on behalf of the Commission. Said authgrity has been further delegated to the Traffic Engineer by Subdelegation Order HWY-4, paragraph 3, dated October 15, 1992. PPRov RECO? . ED Region Engineer Date STATE OF OREGON, by and thZ~ugh its Department of Transportation By State Traffic Engineer Date. -THE CITY OF WOODBURN, by and through its Elected Officials B~ Mayor By City Recorder Date "A"- 1 10C MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Randy Scott, C.E. Tech III ~-~" Acceptance of Utility Easement, Fir Street July 22, 1993 RECOMMENDATION: It is being recommended the city council accept the attached utility easement. BACKGROUND: The attached easement is for the installation of a 15" diameter storm sewer and for future maintenance. City forces will be installing a storm sewer within Fir Street, to eliminate ponding problems and to prepare for future improvements. The easement will allow access to the existing.'~S8" dia. located along State Hv~t 214 at the end of Fir Street. The document has properly been signed by the property owner, Mr. Floyd Leininger. FIRSTR.EAS KNOW ALL MEN BY THESE PRESENTS, that the FLOYD C. LEININGER. for the consideration of One Dolla. r ($1.00} and other valuable consideratlons't~o them paid, the receipt whereof hereby is abknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: A 16-foot wide utility easement located on Tax Lot # 92820-160 In Section 7 Township 5 South, Range I West of the Willamette Meridian, Marion County; Oregon, the centerline which is more particularly described as follows. Beginning at a point which is North 41"15' East 54.00 feet from the northeast corner of lot four block three, Chappell's Addition to the City of Woodburn, Marion County, Oregon; thence North OO°45'West 35.0 feet more or less to the southerly line of Oregon State Highway 214, the terminus of said center line. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a ~LITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, In, under and across the said premises, and to cut and remove from said right-of-way any trees .and other obstructions which may endanger the safety or interfere with the use of said pipellnas, or appurtenances attached or connected therewith; and the right of Ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CiTY SHALL, upon each and every occasion that such ~LITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premlsas of the Grantors, and any Improvements disturbed bythe City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all ~LR'Y facll~es shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection (jpward from the bottom of the pipe. ~=LOY4~' C. LEININGER (,/ / gL; STATE OF OREGON ) )SS COUNTY OF MARION ) On this the Z~_'~ ~lay of July, 1993, before me a Notary Public in and for the County and State personally appeared, known to me to~e the same persor~) whose names are subscribed to the within Instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. LYNN A. GERSTNER NOTARY PU~IC-OREGON COMMISSION NO. 025262 C0MMISSl0N EXPIRES JUNE 13. 1997~ NOTJ~RY PUBUC My Commission Expires: EIN[NGR.UTL lOC / / / / ':.FIR STF 8'~ SANITA~,Y...SE~ER t. 640 1OD MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~ Salary Ran_~e - Communications Center Manaqer August 5, 1993 RECOMMENDATION: Authorize City Administrator to fill Communications Center Manager position within salary range M-24.0. I~SUE: Tw° well qualified candidates for the Communications Center Manager position have emerged from the recruitment process. A top candidate has been identified, although the city's advertised salary range is problematical in b~in~able to attract either of the top two individuals identified. The importance placed on recruiting a suitable candidate, as well as the qualifications of the candidate selected,-. have been echoed by representatives of the User Board who participated in the interview process. OPTIONS: There appear to be three alternatives available at this stage of the process: 1) As per recommendation, authorize the position to be filled within a competitive range at salary range M-24.0. 2) Go further down the recruitment list to find a lesser qualified or experienced individual willing to assume the position at the advertised range. 3) Re-evaluate position duties and responsibilities and readvertise (start process over). BACKGROUND: When created, this position was placed at non-union salary range 21.0. There is evidence that, at the time the position was initially filled in August, 1990, there was some uncertainty as to what salary level should be considered, because it was a "new job with unknown values". It appears that numerous assurances were given that the position would, in fact, be re-evaluated on the first anniversary date (August, 1991); something that did not happen, as the incumbent city administrator left the city's employment in July, 1991 and the interim administrator apparently chose not to address the issue. I have located documented evidence that as early as May-June of 1991 there was discussion regarding upgrading the position to either M-24.0 or M-24.5. There was apparently similar discussion in October, 1991, and in April, 1992 I received a specific request from the incumbent director that the position be placed in the upper end of range M-26.0. The latter was accompanied by a "comparability study" put 1Od Page 2 - Communications Center Manager (8/5/93) together by the director, using five similar sized dispatch centers for comparison. The list of comparables failed to justify an M-26.0 range, but certainly lent credibility to consideration of either the M-24.0 or M-24.§ ranges. Facing the relative certainty that this position was underfunded, i initially approached the Council on April 26, 1993 to request that we be allowed to advertise the position at non-union salary range 22.0 to improve our chances of getting generally better qualified candidates to apply. The recruitment resulted in a total of thirteen applicants and, in the final analysis, only two of them clearly possessed the qualities as well as qualifications sought for this position, it became apparent during the interview process that our advertised salary range (22.0) would be a problem in being able to accomodate either of these top two candidates. In the past several weeks, I have done a comparability study (if r~y own regarding this position, utilizing eight similarly sized dispatch centers, each employing between eight and ten dispatchers (Woodburn's center employs nine). My research- indicates that Woodburn's salary range for this position is some 12-1/2 - 19% less than the averaqe of the eight comparators. A 15% upward adjustment in our ranges would come in at about range M-25.0. It must be noted that Woodburn management employees, on average, are generally compensated somewhat less than the average of their peers in similar sized cities. In evaluating the applicability of range M-24.0 for this position, some comparison is necessary. A position currently at range M-24.0 is that of Library Director. Like the Library Director position, the Communications Center Manager position is responsible for a very specialized and focused program where advances in technology can create a steadily ongoing re-evaluation of program direction and goals. Neither position presently has the benefit of subordinate supervisory staff; the Director/Manager is totally responsible. Both positions are responsible for similar sized operating budgets and number of employees supervised (Library Director - $485,000 budget/7.5 FTE supervised; Communications Center Manager- $441,000/9.0 FTE). In placing the Communications Center Manager position at a management salary range, there will also be certain expectations of the position that were not required of the previous manager. These include increased community involvement, participation in staff meetings and planning sessions and periodic attendance at Council meetings. Each of these are positive considerations and should enhance public perception of the importance of the position, and the 9-1-1 program, in total, within the community. Two other options regarding the Communications Center Manager position were identified on Page 1 of this memo; going further down the recruitment list or simply 1OD Page 3 - Communications Center Manager (8/5/93) readvertising the position and starting the recruitment process over again. Neither of these can be seen as a positive option. Unless the fundamental issue of compensation is addressed, as otherwise accomplished in this memo, the pool of candidates available for the position simply won't match the qualifications and experience the position demands. Re-recruitment, in particular, would be very counter-productive in terms of staff time, cost and the additional time lost in moving forward with direct management of the communications center. Similarly, the energies of the interim manager, a Police Lieutenant, need to be redirected back to his normal law enforcement duties. In keeping with Resolution 1081 (Sept. 1991), "a minimum and maximum range level shall be set for newly appointed management employees". Minimum and maximum compensation within range M-24.0 is presently set at $2,698 - $3,280 over five progressive steps. The five-step format would not apply to the Com~un~ations Center Manager position. In practical terms, it would likely not apply anyway, given the prospect that this position may be shifted to an independent ORS 190 agency;. within the next year. 11A 8/04/9.4 A/P CHECK LZSTZNG FOR THE HONTH OF JULY 1993 Page I Check N~ber Budgetary Account Nmber Vendor Name Vendor Nteber Check - Date ~ritten Amount of Check 19376 SEUER BOND COUPONS CHASE MANHATTAN RANK 007380 7/01/93 19377 SEWER BONO COUPONS SECURITY PACIFIC 018339 7/01/93 19378 SEWER BOND COUPS JERRY DAUGHERTY 003064 7/01/93 193~9 SEWER BOND CEDE & CO 002299 7/01/93 19380 RE INBURSENENT-PARKS BRIAN SJOTHUN 018456 7'/01/93 19381 LANO SALE CONTRACT-PARKS ROBERT SAkTELLE 018217 7'/01/93 19382 SUPPLIES-NON DEPT A~dARDS & ATHLETICS 000580 7/01/93 19383 SUPPLIES-NON DEPT SOLO SPECIAL EDITION 018603 7'/01/93 19519 SEWER BOND COUPONS CHASE NANHATTAN BANK OOZ:Td~ 7/01/93 19520 SEWER BOND U.S. BANK 020058 7'/07'/93 19521 SEUER BONO COUPONs U.S. BANK 020070 7/09/93 19522 SUPPLIES-PARKS U.S. POST OFFICE 020090 7'/09/93 19523 SERVICES-WATER US POST OFFICE 020090 7'/09/93 19524 V 0 ! 0 V 0 19525 VOI D VO ! D VOI D 19526 VO 19527 REG[STRATION-U~ffP OR ASSOC OF CLEAN UATER NONE 7/09/93 19528 REFUND-PARKS DEBBY HAYCOCK NONE 7'/09/93 19529 SERV!CES-POLICE INTERCULTURAL COIJMUN I CAT IONS NONE 7/09/93 19530 SUPPLIES°PUBLIC WORKS A-1 TYPL:~RITER SERVICES 000008 7'/09/93 19531 SUPPLIES-PARKS ALL PURE CHEMICAL CO 0001~6 7'/09/93 19532 SUPPLIES-PARKS ALDUS CORPOP, AT [ ON 000137' 7/09/93 19533 SUPPLIES-U~TP AUTOMATED OFF[CE SYSTEMS 00056~ 7'/09/93 19534 SUPPL!ES-PARKS BEN FRANKLIN STORE 001205 7'/09/93 19535 SUPPLIES-PARKS BI-MART CORPORATION 001275 7'/09/93 19536 SUPPLIES-VARIOUS BOISE CASCADE 001~40 7'/09/93 19537 SUPPLIES-911 BUSINESS CONNECTIONS 001627 7'/09/93 19538 SEWER BONO COUPONS CHASE MANHATTAN BANK 002380 7/09/93 19539 ! NSURANCE-RSVP CIMA INSURANCE 002485 7'/09/93 19540 REFUND-BUSINESS LICENSE COASTAL FARM SUPPLY 002625 7'/09/93 19541 SEWER BONO COUPONS THE COMMERCIAL BANK 002695 7'/09/93 19542 SUPPLIES-PARKS EMERALD POOL & PATIO 004150 7'/09/93 19543 SERVICES-PARKS ENG[NEEREO CONTROL PRO0 004180 7/09/93 19544 SERVICES-PARKS EVERGREEN STAGE L!NE !NC 004433 7'/09/93 19545 SUPPL IES-UUTP FARMERS OIL 005040 7'/09/93 19546 SUPPLIES-C STORES FIRST SANK OF MARIETTA 005133 7/09/9'4 19547 SERVICES-PARKS BRIAN FLANN[GAN 005170 7'/09/93 19548 SERVICES-911 GERVAIS TELEPHONE CO 00614.4 7/09/9'4 19549 SERVICES-911 ] B 14 CORPORATION 00~010 7/19/93 19550 SUPPLIES-U~TP INOUSTRIAL FASTNERS 00807'5 7'/09/93 19551 SERV!CES-ENGINEERING JOg SHOPPERS INC 09119 7/09/93 19552 SUPPLIES-k%~q'P d.T. SPRAY SERVICES INC 009198 7'/09/93 19553 REIMBURSEMENT-NON OEPT TODO LONOIN 011315 7/09/93 19554 SERVICES-UUTP MAPLE RIDGE JANITORIAL 01207~5 7'/09/93 19555 SERVICES-BUILDING MARION COUNTY BLDG INSPEC 012090 7'/09/93 7,585.00 540.00 265.00 7'0,000.00 291.50 5,000.00 29.90 1,205.40 120.00 55,000.00 927.50 116.00 232.37' 125.00 27.00 65.00 81.00 330 97.95 36.08 249.06 13.02 305 15.00 265.00 1,7'60.00 50.00 132.50 526.00 936.02 779.01 1,206.40 178.87 25.00 95.44 310.00 54.32 1,482. O0 101.80 380. O0 2,396.92 154,222.64 11A 8/0~/95 A/P CHECK LISTING FOR THE HONTH OF JULY 1~93 Page 2 Check Nteber 19556 19557 19558 19559 19561 19565 19567 19569 19570 19571 1~74 19576 19581 19582 1958~ 19585 19587 19589 19590 19591 19592 19593 19594 19595 19596 19597 19598 19600 19601 Budgetary Account Nuaber SERVICES-POLICE SERVICES-M~'P SUPPLIES-VARIOUS SUPPLIES-FINANCE SERVICES-911 SUPPLIES-PARKS SERVICES-lION DEPT/gATER EXPENSES-MJTP SUPPLIE$-C STORES REIMBURSEMENT-PARKS SERVICES-VARIOUS SERVICES-COURT SUPPL]ES-UUTP SUPPLIES-PARKS SUPPLIES-PARKS SERVICES-911 $UPPLIES-tR~TP SERVICES-PARKS SUPPLIES'PARKS SERVICES-CITY ATTY SUPPLIES-POLICE SERVICES-LIBRARY SUPPLIES-PARKS SERVICES-HATER/STREET SERVICES-ENGINEERING SUPPLIES-POLICE SEgER BONO COUPONS SERVICES-RSVP SERVICES-VARIOUS SUPPLIE$'ggl'P SUPPLIES-PARKS SUPPLIES-PARKS SERVICES-gI~TP SERVICES-PARKS SERVICES-PARKS SUPPL]ES'VJTP SUPPLIES-POLICE PETTY CASH'VARIOUS SUPPLIES'POLICE SE~IER BOND COUPONS SEgER BOND COUPONS SERVICES-HATER VOID VOID VOID V 0 I D Vendor Name Vendor Number Check - Date Uritten Amount of Check MARION ENVIRONMENTAL SERVICES 012227 7/09/93 MARYATT INDUSTRIES 012260 7/09/93 METROFUEL ! NG INC 012,r~ '7/09/93 MONEY MAGAZINE 012547 7/09/93 NONITOR CO-OP TELEPHONE 012550 7/09/93 N.tJ. REGIONAL MAGAZINE 013365 7/09/93 NPA UEST 01T~89 7/09/93 ANN O~ROKE 01/~6~0 7/09/93 PITNEY SOgES 015350 7'/09/93 SHIRLEY PITT 015359 ?/09/93 PO~TLANO GENERAL ELECTRIC 015/,20 7'/09/93 TERRY RAMIREZ 017050 7/09/93 TERRY L RICHARDSON 017192 7/09/93 ROODA PAINT 017~80 7/09/93 RUGGEO INC 01r561 ?/09/93 ST PAUL COOPERATIVE TELEPHONE 018035 Z/09/9~ SANDERSON SAFETY SUPPLY 018170 7/09/93 SAUVAIN MOTOR CO 018~10 ?/09/93 SCOT CUST~OIAL SUPPLY 018308 ?/09/9'~ N. ROBERT SHIELDS 018~50 ?/09/93 SI LVERFLEET SYSTEMS 018~65 ?/09/9~ SOUND ELEVATOR CO 018610 ?/09/93 SPORTgIDE 018698 2'/09/93 TELECOMM SYSTEMS IN(: 0190~3 ?/09/93 DAVID L TRAPP & ASSOC 019210 7/09/93 U-LEAD SYSTEMS INC 020006 ?/09/93 U.S. BANK 0200~0 ?/09/9~ US POST OFFICE 0:~0090 7/09/9~ U.S. gEST CO~g4UNICATIONS 020095 ?/09/9~ VALLEY gELDING SUPPLY 071050 ?/09/93 VI ESKO REDI-NIX 0211&0 ?/09/93 VIKING OFFICE PROOUCTS 021180 ?/09/9~ AL gAKEF I ELD 022015 ?/09/93 UOODBURH FIRE DISTRICT 022595 7/09/93 U(X~DBURN PLUMBING 022695 7'/09/93 gOOOBURN RADIATOR & GLASS 022?00 ?/09/93 TERRY RICHARDSON CONSULTING 017192 7/12/93 CITY OF gOOOBURN 015255 ?/13/93 TERRY RICHARDSON CONSULTING 017192 ?/14/93 FIRST INTERSTATE SANK 005160 7/15/93 U.S. BANK 02007'0 ?/15/93 US POST OFFICE 020090 '//15/93 VOID VOID VOID VOID VOID VOID VOID VOID 10.60 156.51 571.0~ 18.99 170.00 26.95 TrS.00 40.00 179.50 129.99 5,621.02 32.00 4/,6°60 614.10 150.00 17r.60 405.96 969.54 2,066.08 4,117.50 1,601.~ 154.50 261.50 6?..25 4,200.00 106.00 1,576.25 400.00 9.00 198.8~ 372.9~ 3,108.00 220.00 ~5.30 1,610.00 159.69 220.00 810.00 146.19 191,830.17 11A 810419~ A/P CHECK LISTING FOR THE NONTH OF JULY 1993 Page 3 Che~k Nunber 19602 196O3 1960~ 196O5 196O6 196O7 196O8 196O9 19610 19611 19612 19613 19616 19615 19616 19617 19618 19619 19620 19621 1962.2 19623 19624 19625 19626 19627 1~28 19629 19630 19631 19632 19633 19634 19035 19~ 19637 19638 19639 19640 196~1 196~,2 196/+3 196/+6 196/+5 196~6 196/+7 BCK~getaryAccount Number VOID SIDEWALK SUBSIDY-STREET SUPPLIES-POLICE SUPPLIES-COUNCIL SERVICES-VARIOUS SERVICES-VARIOUS SERVICES-UATER SERVICES-LIB/CITY HALL SUPPLIES-VARIOUS SUPPLIES-CITY ATTY SEUERBONDCOUPONS SERVICES-ENGINEERING SERVICES-911 SUPPLIES'CITY ATTY/P~ SUPPLIES-POLICE SERVICES'C STORES SERVICES-ENGINEERING FEES-U~TP SUPPLIES-PARKS/k%/TP SERVICES-WUTP/UATER SUPPLIES-PARKS SUPPLIES-U~TP SERVICES'CITY HALL SUPPLIES-COOE ENF/POL%CE SUPPLIES-~ON DEPT SERVICES'CITY HALL/LIB SUPPLIES-C STORES SERVICES-CODE ENFORCEHENT SERVICES-UUTP NENBERSHIP-VARIOUS SUPPLIES-POLICE SUPPLIES-ENGINEERING SUPPLIES-EHGINEERI#G SERVICES-~dTP SERVICES-STREET SERVICE$-BUILDIHG FEE-k'dTP SERVICES'COOE E#FORCE#E#T SUPPLIES'P~ SERVICES-COOE ENFORCE SERVICES-WATER/STREET SUPPLIES-FI#ANCE #E#BERSHIP-POLICE/911 SERVICES-COURT SERVICES-STREET/WATER SERVICES-POLICE Vendor Nm Vendor Ntmeber Check - Date Written A~t of Check VOID VOID VLADINIR SHEVCHUK NONE 7/16/93 AUTOHATED OFFICE SYSTENS 000563 7/16/93 AWARDS & ATHLETICS 000580 7/16/93 AT&T INFORHATION SYSTEMS 000620 7/16/93 AT & T 000452] 7/16/93 AWA N.W. OREGON SUBSECT. 000663 7/16/93 BLUE RIBBON JANITORIAL 001305 7/16/93 BOISE CASCADE 001340 7/16/93 BUTTERSUORTHS LEGAL PUBLISH 001500 7/16/93 CHASE 14ANHATTAN BANK 002380 7116/93 CH2#-HILL 002678 7/16/93 CLACKAHAS CO#qUNICATIONS 002560 7/16/93 CLARK BOARDHAN CALLAGHAN 0025~3 7/16/93 JOH# COGGI#S 002590 7/16/93 COPY OFFICE PRODUCTS 002875 7/16/93 DE HAAS & ASSOCIATES 003108 7/16/9'5 DEPT OF EHV[R. QUALITY 00]205 7/16/93 FARM PLAN 00S062 7/16/9~ G.T.E. I~[LNET 006]7'5 7/16/93 G.W. HARDUARE CENTER 006~05 7/16/93 HZONLY 007010 7/16/93 C.J. HANSEN CO INC 007055 7/16/9~ HARRIS UNIFORMS 007090 7/16/93 INDUSTRIAL WELDING SUPPLY 008100 7/16/93 LANO[S & GYR 011032 7/16/93 NAIL-WELL ENVELOPE 0120~7 7/16/93 MAR[ON COUNTY FISCAL SVCS 012160 7/16/93 MARYATT ]NOUSTR[ES 012260 7/16/93 #ID-WILLAMETTE VALLEY COUNSEL 012660 7/16/93 NATIONAL CRIME PREVENT]ON 013058 7/16/93 NATIONAL TEC# INFO SERV 013110 7/16/93 NESSCO SUPPLY 1NC 013160 7/16/93 OK ELECTRIC 016025 7/16/93 ONE CALL CONCEPTS INC 016056 7/16/93 OR BLOG COOES AGENCY 016160 7/16/93 OR DEPT OF REVENUE O16217 7/16/63 OR OEPT OF MOTOR VEHICLE 016260 7/16/93 PACIFIC PRINTERS 6.50 7/16/93 LAWRENCE PARAOZS 015115 7/16/93 PORTLAND GENERAL ELECTRZC 015620 7/16/93 PORTLAND STJU4P & SEAL 015650 7/16/93 RAIN/MARION COUNTY FISCAL SVS 0170~Z 7/16/93 TERRY RARIREZ O17O5O 7/16/93 RAWLZNSON~S LAUNORY 017055 7/16/93 TERRY RICHAROSON CONSULTING 017192 7/16/9] 250.00 5.00 258.66 60.00 288.00 235.31 63.89 Z~5.00 5,000.00 26~o30 213.56 &O.O0 178.75 785.00 7,357.00 831.60 134.51 57.35 46o50 347.50 350.BO 53.90 912.00 311.65 10.00 279.16 5,107.00 26.95 9~.50 110.63 103.50 577.80 225.00 2.00 6.50 35.00 8,852.16 26.60 9,078.75 39.50 19.55 107.40 235,720.47 11A 81O419] A/P CHECK LISTING FOR THE HONTH OF JULY 1993 Page 4 Check N~aber 19648 19650 19651 1965:~ 19653 19654 19655 19656 19657 19658 19659 19660 19661 19662 t966~ 1966~ 19665 19666 19667 19668 19669 19671 19674 19676 19680 19681 19682 19683 1968~ 19685 19686 19687 19688 19689 19690 19691 19692 19693 Budgetary Aceount #teber SUPPLIES-CITY ATTY/PW SERV[CE$-J~frP FUEL-VARIOUS REINSURSENENT-LIBRARY SUPPL[E$-BU[LO[NG SUPPLIES-POLICE $UPPLIE$-~/TP SERVICES-VARIOUS SERVICES-VARIOUS SERVICES-U~TP SUPPLIES-VARIOIJS SUPPLIES-NON DEPT SERVICES-VARIOUS SUPPLIES-MAYOR SERVICES-LIBRARY SEUER BONO COUPONS SEUER BONO CGUPONS PETTY CASH-VARIOUS ADNISSIONS-PARKS SERVICES-UATER VOID VOID VOID REGISTRATION-POLICE SERVICES-L&/TP SUPPLIES-LIBRARY SUPPLIES-~AJTP SUPPLIES-LIBRARY REIMBURSEMENT-BUILDING SERVICES-POLIC:E/911 SUPPLIES-VARIOUS SUPPLIES-LiBRARY SERViCES-PARKS SERVICES-~dTP SUPPLIES-WATER SUPPLIES-LIBRARY SUPPLIES-POLICE SUPPLIES-LIBRARY SUPPLiES-RSVP SERVICES-POLICE SUPPLIE$-~I~rP SERVICES-ENGINEERING SERVICES~POLICE SUPPLIES-LIBRARY SUPPLIES-VARIOUS SERVICES-COOE ENFORCE Vendor Name Vendor Nmber Check - Date Written Amount of Check ROSE CITY STAMP INC 017'313 7/16/93 RSS ARCHITECTURE, P.C. 018189 7/16/93 $ILVERFLEET SYSTEMS 018~65 7/16/93 LINDA SPRAUER 018710 7/16/93 S.T.S.S. 018721 7/16/93 TELECOI~ SYSTEMS [NC 0190~3 7/16/93 UNOCAL:ERNIE GRAHAM OIL 020010 7/16/93 U.S. ~$T COI4NiJNICATIONS 020091 7/16/93 U.S. WEST CONMUNICATIORS 020095 7/16/93 WATER,FOCO & RESEARCH LAB 0?.2062 7/16/93 ~EST COAST PAPER CO 022133 7/16/93 WESTERN FIREWORKS CO 022181 7/16/93 WCOOBURN INDEPENDENT 022630 7/16/93 YES GRAPHICS 02~025 7/16/93 JOHN INSKEEP ENVIROflMENTAL NONE 7/19/93 BANK OF AMERICA 0011~9 7/19/93 FIRST INTERSTATE BANK 005140 7/16/93 CITY OF ~3COBURN 015Z55 7/20/93 WILD WATER AOVENTURE NONE 7/22/93 U.S. POST OFFICE 020090 7/23/93 VOID VOID VOID VOID VOID VOID 1993 LEOS WORKSHOP NONE 7/23/93 A & A PEST CONTROL INC 000011 7/23/93 ADAMS NE~S CO INC 000063 7/23193 AGWEST SUPPLY 000096 7/23/93 ASSOCIATED LIBRARIES IRC 000517 7/23/93 ROBERT ARZOIAM 000536 7/23/93 AT&T LANGUAGE LINE SERVICES 000659 7/2~/93 BOISE CASCADE 0013~0 7/23/93 BORLAND INTERNATIONAL 001~d52 7/23/93 DON CAREY & ASSOCIATES 00217.6 7/7.3/93 DALLY JOURNAL OF CONNERCE 003020 7/7_3/93 H D FO~LER CO IRC 005710 7/2~/93 GRAPHIC ARTS CENTER 006277 7/23/93 GRID SYSTEHS 00637.3 7/23/93 HARRIS UNIFORMS 007090 7/7'4/93 PATRICIA HELLHAKE 007117 7/23/93 INN OF THE 7TH MOUNTAIN 008030 7/23/93 INDUSTRIAL I~LOING SUPPLY 008100 7/23/93 JON SHOPPERS I#C 009119 7/7_3/93 JR ELECTRIC 009185 7/23/93 LIBRARY ASSOCIATES 011242 7/23.3/93 METROFUELING INC 012~8 7/23/93 LAt~RENCE PARADIS 015115 7/23/93 47.60 175.00 5~.94 85.00 749.65 99.80 161.70 &79.82 2,536.22 ~53.07 5,~56.65 198.00 30.00 50.00 135.00 2°430.00 158.26 160.00 168.23 130.00 85.00 15.57 30.41 48.62 118.50 ~7.00 3~.40 159.95 3,480.00 36.00 194.40 29.61 2,~2.00 29.95 144.94 269.6~ 30.75 588.00 123.32 3~.55 674.16 77.50 260,258.68 11A 8/0~/93 A/P CHECK LISTING FOR THE MONTH OF JULY 1993 Page 5 Check Nmloer 19694 19695 19696 19697 19698 19700 19701 1970:~ 19703 1970~ 19705 19706 19707 19708 19709 19710 19711 19712 19713 19714 19715 19716 19717 19718 19719 19720 19721 19722 19723 19724 19725 19726 197~7 19728 19729 19730 19731 19732 19733 1973~ 197'35 19736 19737 19738 19739 Budgetary A¢¢ount N~ber SUPPLIES-POLICE SERVICES-VARIOUS SERVICES-COURT SERVICES-UUTP SUPPLIES-tNTP SUPPLIES-TRANSIT SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVZCES-UATER SERVICESoM~I'P SUPPLIES-CITY ATTY $UPPLIES'C GAP, ACE SERVICES-POLICE/911 SERVlCES-I~J'rP SUPPLIES-MJTP SERVICES-NON DEPT SUPPLIES-POLICE SUPPLIES-M~TP PAYROLL-PARKS SERVICES-NON DEPT SEUER BOND COUPONS PETTY CASH-VARIOUS SEUER BOND COUPONS SERVICES-tL4TER VOID VOID VOID VOID VOID VOID SLIPPLIES-tAfl'P REFUND-gATER/SEUER REFIJNO-gATER/SEUER REFUND-BUILDING SERVICES'RSVP SERVICES-POLICE/CITY HALL REIHBURSE#EHT'BU[LDIHG SUPPLIES-POLICE SUPPLIES-POLICE SEUERBOND COUPONS SERVICES-UUTP SUPPLIES-PARKS SUPPLIES-VARIOUS SUPPLIES-STREET SERV[CES-M~ffP AUTO INSURANCE-NON DEPT Vendor Name Vendor Nuaber PC COt4PUT ING 015212 PORTLAND GENERAL ELECTRIC 015420 TERRY RAMIREZ 017050 REED ELECTRIC COHPANY 017143 REMARKABLE PROOUCTS [NC 017165 SCHETKY NORTHUEST SALES 018260 SCIENTIFIC AMERiCAN LIBRARY 018287 SCOT CUSTCOIAL SUPPLY 018308 SERVZCENTER 018360 SHILO INN 018~0 STATE COURT AO#INISTRATOR 018745 UNOCAL:ERNIE GRAHAM OIL 020010 U.S. UEST COHMUNICAT[OHS 020095 UASTEUATER NETWORK 022053 WOOOBURN FERTILIZER 022590 WOOOSURN INDEPENDENT 0226~0 YES GRAPHICS 026025 ZEE KEDICAL SERVICE CO 025070 INTERNAL REVENUE SERVICE 060~)0 PERSONAL TOUCH COHPUTING 015237 U.S. BANK 020070 CITY OF I~X)OBURN 015255 U.S. BANK 020070 U.S. POST OFFICE 0200~0 VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID JOHN HARRIS NONE A.C. EZKENBERRY NONE GAREY MARK NONE ~UALITY PLUS ROOFING NONE A'QUALITY TYPEWRITER 000~20 ARATEX SERVICES INC 000535 ROBERT ARZO[AN 000536 AST RESEARCH [#C 000568 BALLOON ~flOLESALERS INTL 001072 BANK OF AMERICA 001129 BECI~ITH & KUFFEL 001174 B] -HART CORPORATION 001275 BOISE CASCN)E 001340 CANBY SAND & GRAVEL 002060 CINTAS 002484 CIS: CITY-CTY INS. SERV. 002488 check - Date ~ritten Amount of Check 7/23/93 14.97 7/23/93 3,858.68 7/23/93 54.50 7'/23/93 608.00 7'/23/93 15.95 7/23/93 1,750. OO 7/?.3/93 28.26 7173193 80.50 7173193 549.25 7/23/93 92.02 7123193 35.00 717-3193 219.00 7/23/93 197.54 71 ?3/93 .. 3,095.54 7123193 " 270.63 7/7,3/93 7/?3/93 ...98. O0 7123193 60.05 7/23193 37.76 7123193 ~0. O0 7/26/93 265.00 7176193 7/28/93 1 , 192.50 7/29/93 163.93 7/30/93 40. O0 7/30/93 21.65 7/30/93 21.65 7/30/93 193.20 7/30/93 100.00 7/30/93 77.10 7/30/93 224.99 7/30/93 2,377.43 7/30/93 548.9O 7/30/93 675.00 7/30/93 7,833.56 7/30/93 66.26 7/30/93 65.71 7/30/93 113.52 7/30/93 279.74 7/30/93 75,224.70 361,017.0~ 11A 810/.193 A/P CHECK LISTIHG FOR THE HONTH OF JULY 1993 Page 6 Check Nmd3er Budgetary Account N~.rber 19740 SERVICES-UATER 19741 SUPPLIES-VARIOUS 19742 SERVICES-CITY HALL 19743 SUPPLIES-VARIOUS 197Z~, SUPPLIES-WATER 19745 SUPPLIES-LIBRARY 197~6 SERVICES-PARKS 19747 REIMBURSENENT-PLANNING 19748 SERVICES-PARKS 19749 SUPPLIES-I~P 19750 SUPPLIES-POLICE 19751 SUPPLIES-VARIOUs 19752 SUPPLIES-1~4TP 19753 SUPPLIEG-C STORES 19754 UNEMPLOY INS-VARIOUS 19755 SUPPLIES-PARKS 19756 SERVICES-PARKS 19757 SUPPLIES-VARIOUS 19758 SUPPLIES-POLICE 19759 SUPPLIES°I~/TP 19760 REIMBURSEMENT-RSVP 19761 S~PPLIES-la~TP 19762. SUPPLIES-b~UTP 19763 SUPPLIES-ENGINEERING 19764 SERVICES-WATER 19765 SUPPLIES-BUILDING 19766 SERVICES-ENGINEERING 19767 SUPPLIES-VARIOUR 19768 SUPPLIES-PARKS 19769 OUES-NON DEPT 19770 PERNIT$-1~4TP 19771 SUPPLIES-VARIOUS 19772 SERVICES-PARKS 1977~ MEMBERSHIP-RSVP 19774 SUPPLIES-ENGINEERING 19775 SERVICES-STREET 19776 SUPPLIES-POLICE 19777 SUBSCRIPTION-COURT 19778 SUPPLIES-PUBLIC ~ORKS 19779 SUPPLIES-RSVP 19780 SUPPLIES-VARIOUS 19781 SERVICES-WATER 19782 SUPPLIES-M~I'P 1978~ SERVICES-VARIOUS 19784 SERVICES-POLICE 19785 SUPPLIES-PARKS Vendor Nm Vendor NLmd3er COFFEY LABORATORIES INC 002627 CONVENZENCECARD 002815 DAVE ~HITEHEAD CONSTRUCTIOR 003066 DAVISON AUTO PARTS 003080 OAVISON AUTO PARTS 003081 EGGHEAD DISCOUNT SOFTUARE 00~08~ ENCHANTEO PARKS INC 004163 TERESA ENGELOINGER 00~188 ENGELHAN ELECTRIC 004190 ENVIRONMENTAL CONCEPTS 004204 FARMERS OIL 005040 FARM PLAN 00~062 FLONER FURNITURE & APPLIANCE 005180 FORCE & COMPUTER 005242 GIBBENS COMPANY 006180 GRAND SLA~ 00627] G.T.E. I~[LNET 006]715 G.W. HAROWARE CENTER 006~05 HARRIS UNIFORNS 0070~0 HIGH-PURITY CHEN[CAL INC 007169 JACOUE HOVEY 007118 INCREOIBLE UNIVERSE 008065 INDUSTRIAL MELDING SUPPLY 008100 INMAC 008120 INSTANT FIRE PROTECTION 008140 INTL CONF OF SLOG OFFL$ JO0 SHOPPERS ]NC 009119 L & L BUILDING SUPPLIES 011010 LINOS MARKET 011240 LOCAL GOVtT PERSONtL [NST 011300 MARION COUNTY SLOG INSPEC 012090 MR P~S AUTO PARTS 012510 MUFFLERS, HITCHES & MORE 012655 NARSVPD, INC 013008 NESSCO SUPPLY [NC 013160 NORTHUEST NATURAL GAS 013350 OPTICOLOR FILN & PHOTO 014056 OREGON CRIMINAL DEFENSE 014143 OREGON STATE HEALTH DIV 014562 PACIFIC PRINTERS 015058 PIONEER ELECTRONICS 015145 PORTLAND GENERAL ELECTRIC 015420 JACK RAULINGS 012054 RA~LINSON~S LAUNDRY 017055 RINGEY~S RADAR 017210 SALEH POOL & SUPPLY INC 018135 Check - Date Uritten A~Jnt of Check 7/30/93 150.00 7/30/93 421.47 7/30/93 7,056.00 7/30/93 1,188.99 7/30/93 3.75 7/30/93 586.00 7/30/93 330.00 7/30/93 29.25 7/30/93 88.55 7/30193 378. 7/30/93 175.26 7/]0/93 2.32.28 7/30/93 1,158.00 7/]0/93 . .- 61.33 7/30/93 - 327.~0 7/30/93 174.50 7/30/93 ..*65.23 7/30/93 590.04 7/30/93 13.95 7/30/93 177.17 7/3O/93 32.00 7/30/93 33~.92 7/30/93 39.90 7/30/93 21 7/30/93 129.50 7/30/93 23.20 7/30/93 864.00 7/30/93 38.17 7/30/93 60.74 7/30/93 757.00 7/30/93 207.28 7/30193 520.62 7/30/93 99.95 7/30/93 35.00 7/30/93 7.20 7/30/93 5.00 7/30/93 141.94 7/30/93 65.00 7/30/93 200.00 7/30/93 93.50 7/30/93 111.85 7/30/93 205.42 7/30/93 649.71 7/30/93 71.70 7/30/93 145.00 7/30/93 74.80 379,159.45 11A 8/04/93 A/P CHECK LISTING FOR THE MONTH OF JULY 1993 Page 7 Check Ntsrber Budgetary Account Nudger 19786 SUPPLIES-STREET 19787 SUPPLIES-PARKS 19788 SUPPLIES-POLICE 19789 REINBURSEMENT-LZBRARY 19790 SUPPLIES-PARKS 19791 SERVICES-911 19792 SUPPLIES°POLICE 19793 REINBURSEMENT-PARKS 19794 SUPPLEES-$TREET 19795 SERVICES-PARKS 19796 SERVICES-PARKS 19797 SERVICES-PARKS 19798 SUPPLIES-VARIOUS 19799 SUPPLIES-PARKS 19800 SERVICES-POLICE 19801 SUPPLIES-POLICE 19802 SUPPLIES-PARKS 19803 SERVICES-RSVP 19804 SERVICES-RSVP 19805 SERVICES-RSVP 19806 SERVICES-RSVP 19807 SERVICES-RSVP 19808 SERVICES-RSVP 19809 SERVICES-RSVP 19810 SERVICES-RSVP 19811 SERVICES-OAR 19812 SERVICES-DAR 19813 SERVICES-DAR 19814 SERVICES-DAR 19815 SERVICES-DAR 19816 SERVICES-DAR 19817 SERVICES-DAR 19818 SERVICES-DAR 19819 SERVICES-DAR 19820 SERVICES-OAR 19821 POSTAGE-VARIOUS Vendor Name LES SCHUA8 TIRE CENTER 018300 SCOT CUSTOO]AL SUPPLY 018~08 SLATER COMI4UN [ CAT % ONS 018522 NAUREEN SMITH 018564 TEK CHEMICAL 019047 U.S. WEST COHI4UN[CAT[ONS 020095 tJAL-NART STORES [NC 022035 TERRY gILLIAHS 022396 WOODBURN FERTILIZER & GRAIN 022590 gOODBURN [ #OEPE#OENT 0226:30 tdOODBUR# LANES 022655 t~)OOBURN LOCI( & SAFE 022657 WOOOBURN LUMBER CO 022660 t~X)OBURN OFF[CE SUPPLY 022671) UOOOBURN PNARMACY 022680 YES GRAPHICS 024025 ZEE #EOICAL SERVICE 025070 ELIZABETH BROOESSER 035067 MARGARET KANE 035390 ETTA KOPPES 035415 LEO LA ROQUE 035~65 LARRY SCOTT 035645 ]NGER $TIGERTS 035668 JAY UCOOS 035763 GERALD ~OCO 035790 HATTIE CLARK 045100 CORNEL]US DONNELLY 045230 ~[NNI FRED FAC#INI 045245 FREMONT GREEHLING 045290 BETTY PARK 045515 GERTRUOE REES 045545 BARBARA STROUP 045596 OEAN TATON 045653 LO~ELL ~[KOFF 045705 JUOY YOUNG 045740 POSTAGE BY PHORE SYSTEM 015466 Vendor Number Check - Date ~rJtten Amount of Check 7/30/93 100.94 7/30/93 2,202.82 7/30/93 219.00 7/30/93 24.40 7/30/93 148.00 Z/30/93 69.80 7/30/93 241.40 7/30/93 146.42 7/30/93 1,818. O0 7/30/93 154.90 7/30/93 141.25 7/30/93 12.00 7/30/93 1,091.01 7/30/93 _ , 11.52 7/30/93 "' 3.50 7/30/93 660.00 7/30/93 ' -- 201.60 7/30/93 5.00 7/30/93 10.56 7/30/93 15.84 7/30/93 164.64 7/30/93 41.76 7/30/93 27.36 7/30/93 96.00 7/30/93 28.80 7/30/93 87.36 7/30/93 190.32 7/30/93 13.68 7/30/93 4.08 7/30/93 30.88 7/30/93 46.56 7/30/93 22.99 7/30/93 25.20 7/30/93 71.76 7/30/93 34.56 7/30/93 600. O0 387,923.36 STAFF REPORT TO: THRU: Mayor and City Council Chris Childs, City Administrator FROM: Nevin Holly, Director Recreation and Parks SUBJECT: Work Shop Meeting Request DATE: August 3, 1993 Per Council authorization, the City has now signed a contract with Don Carey and Associates to provide the City of Woodbum with construction/remodel plans for Woodbum War Memodal Swim Pool. As we discussed at the Council meeting of July 12, it is imperative that we have ample public input into the planning of the pool. Mr. Don Carey will meet with the pool Committee on Sunday, August 15 at 7:00pm at the Woodburn Community Center. At this time the Pool Committee will explore concepts with Mr. Carey. I feel strongly that the Pool Committee has excellent community representation with members from the Council, the Park Board and the Budget Committee represented. At this time I ask the Mayor and Council to call a workshop with staff, Mr. Carey and representatives of the Pool Committee for either Monday, August 30 or Monday, September 6. It is exciting to begin seriously planning Woodburn's current and future aquatic facility. I am confident that we will arrive at an aquatic facilities plan which will greatly benefit our community and it's citizens. Thank you. NH:swp MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator Cable Access Committee Issues August 2, 1993 SUBJ.: DATE: The city's franchise agreement with Northland Cable Television, Inc. calls for the creation of a formal "Access Provider" organization. The Woodburn Cable TV Community Access Advisory Committee is continuing to review options and planning for a permanant cost-effective local cable access organization. As conveyed to the Council in a January 18, 1993 staff report, th~/~lvisory Committee has identified a 501 (3) (C) non-profit corporation as the primary means of accomplishing this goal. Other nearby community access organizations studied by~i the Advisory Committee (Salem, Tualatin Valley) have successfully utilized the non- profit corporation format. At this point, the Advisory Committee has located a local attorney who is willing to prepare and file the paperwork for a 501 (3) (C) organization. Adequate funds are budgeted for this purpose in the community access component of the Cable Management Fund. Otherwise, the Advisory Committee is nearing completion of a community "Ascertainment" study, as required by the franchise agreement, to determine the local cable access needs within the Woodburn community. Also, the Committee is in the process of identifying appropriate community access equipment to be purchased with the $ 55,000 provided by Northland for this purpose under the terms of their franchise. Northland's recent decision to begin a "Northland Cable News" show in October has apparently resulted in a commitment by that company to purchase a certain amount of equipment for this purpose. I am advised by Committee members that the Northland equipment may be available to complement whatever is purchased by the access organization, and visa versa. This is an encouraging prospect, but will have to be planned carefully. Before proceeding with the expense of forming the 501 (3) (C) non-profit corporation, members of the Advisory Committee would like to meet with the Council in a workshop session to discuss the matter and make sure that the City Council is comfortable with the recommended direction. It is suggested that a workshop session for this purpose could be accomplished during one hour immediately prior to a regular Council meeting (6 p.m. start), perhaps preceding either the August 23, 1993 or September 13, 1993 meeting. MEMO TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Planning Commission A Replat of Jerine Estates Subdivision August 3, 1993 At their hearing of July 22, 1993 the Woodburn Planning Commission approved, with conditions, Jerine Estates Subdivision consisting of five lots with a pdvate ddve. Originally this same property was platted as a nine lot subdivision in 1985. I:-IovT~ever, the property owner felt the property was a more attractive sale item as a five lot'subdivision rather than a nine lot subdivision. For this reason he requested a replatting from nine ~ five lots. Jerine Estates Sub. Beplat SG:bw STAFF REPORT Replat of Jerine Estates # 93-01 APPLICANT: Dave Trapp and AssOciates for Phyllis Gregory & Warren Grim 1235 Mt. Hood Ave. Woodbum, OR 97071 II Iii NATURE OF THE APPLICATION: The applicant is requesting preliminary approval of a 5 lot subdivision and not a 6 lot Subdivision as has been indicated in the application. This request_is a, replat of Jerine Estates which was a 9 lot subdivision previously approved:in,he early 1980's. ... RELEVANT FACTS: Jerine 'Estates is located on the north side of West Hayes Street east of Smith Drive. It ca~ be identified specifically on Marion County Assessors Map as Lots 1,2,~,4,5,6,7,8,& 9 Township 5 South, Range 2 West, Section 7CC. The subject property is zoned RS, single family residential. The subdivision was previously approved for the creation of 9 lots in the early 1980's. The applicant's statement indicates that "the 6 lot subdivision'.will have a 24 foot wide curbed private street which all six lots will access to. By reducing t13e number of lots and private street length the developer intends to recoup his initial investment only. The lots in the proposed subdivision were configured to create an above standard size lot in order to attract a higher standard priced home. The developer is willing to conform to all cOnditions set forth by City Staff". The preliminary subdivision plat was numbered incorrectly, the applicant is requesting approval of five lot subdivision and not six. 92568-051 92368-061 ~o0.0¢ 92368-071 ~J 6 00501 7 O06QI 8 GI..,,~.' 4~6~ 'Gl 8S~ /~ 5 9 ~ WEST / 00301 00401 ° 00801 92398-o,I 94.69' 00201 00101 N 88° 2E IC- 92368-001 './ 00001 HAYES- ~STREET 00701 I ~; I I I 15C 15D MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~ Draft ORS 190 Aqreement for 9-1-1 Services August 4, 1993 As Council will recall, a Council workshop was held on March 29, 1993 to meet with representatives of various agencies involved with the "NORCOM" 9-1-1 dispatch center operated by the city. A general concensus from the workshop was that local control over the center should be maintained and that the preferred method of accomplishing this was through creation of an ORS 190 agency to assume day.:to-day operation of the center. This was followed up by a formal letter from the User~oard, reviewed at the April 26, 1993 Council meeting, requesting the city's participation in the planning and implementation of an independent ORS 190 agency. Since that time, the 9-1-1 User Board has researched the format of a suitable intergovernmental agreement to accomplish the ORS 190 Agency concept. Several drafts of an agreement have been developed and reviewed, and both the Woodburn Ci .t~y Administrator and Chief of Police have been active participants in this process. Attached for your review is a copy of the most current draft of the proposed ORS 190 agreement. This draft is provided at this point strictly for discussion purposes and has not yet been reviewed on the city's behalf by our legal counsel. If you have any questions or concerns regarding the draft agreement, please feel free to convey them to either Chief Wright or myself. 15D INTERGOVERNMENTAL AGREEMENT FOR COMMUNICATIONS SERVICES DRAFT 07/29/93 THIS AGREEMENT is made and entered into by and between the Aurora Fire District, City of Aurora, City of Donald, City of Gervais, Police, Hubbard Fire District, City of Hubbard, Police, Monitor Fire District, Woodburn Ambulance, City of Woodburn, Police, City of St. Paul, St. Paul Fire District and Woodburn Fire District. The aforementioned governmental units are parties to the agreement arising from the hereinafter stated recitals. WINESSETH: WHEREAS,-the undersigned parties are desirous of establishing and maintaining a Public Safety Answering Point (PSAP) and consolidated communication center, and . ~ WHEREAS, ORS 190.010, otherwise known as the Intergovernmental Cooperation Act, authorizes the parties to agree~ to the joint provision of co~nications services, and creation of an agency to provide same; and WHEREAS, the establishment of said Agency will provide improved police, fire and medical aid service communications within the boundaries of the consolidated service area to the participating local governmental units, together with such other agencies as may hereafter contact with the undersigned for communication services in the manner hereinafter described, and WHEREAS, it is one of the objectives of said Agency to provide consolidated telephone, radio and alarm communications and dispatching services for participating police, fire and medical agencies, and WHEREAS, the establishment and maintenance of such services will be of substantial benefit to the citizens of the undersigned jurisdictions and the public in general. NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows: There is hereby established a cooperative communications facility to be hereafter known as NORCOM. Said Agency shall have the responsibility and authority, among others, for emergency service communications and functions incidental thereto, for the purpose of communicating and dispatching in the furtherance of public safety and emergencies within the aforementioned and contractual member jurisdictions. SuDervision and management of said Agency shall be exercised by the Communications Director by autority of the NORCOM Policy Board, as hereinafter provided. SEC I - NORCOM POLICY BOARD 1. The NORCOM Policy Board will consist of the following members: A. - One elected official from each governmental unit which is party hereto. B. One administrative staff member from% each governmental unit which is party hereto. C. One elected official/or administrative staff member~ from each of those agencies served by the agency under contract as sDecified in Section I, item users, but not limited to Aurora Fire District City of Aurora City of Donald City of Gervais, Police Hubbard Fire District City of Hubbard, Police Monitor Fire District Woodburn Ambulance City of Woodburn, Police City of St. Paul st. Paul Fire District Woodburn Fire District Terms appointment to the NORCOM Policy Board shall be three years. 15D ae Be Do Eo Fe The Board shall elect a Dresiding officer from its members. Said chairperson shall serve for a Deriod of one year beginning July 1 of each year. Each agency shall have one vote, which may be exercised by the primary designees or alternate, but not a Board member reDresenting a different jurisdiction by proxy. Decisions of the Board shall be made by majority vote of the entire member agencies. A quorum shall mean 51 percent or more of member agencies. The Chairman of said Board or four (4) member agencies may call meetings of same as necessary upon at least three (3) days prior written notice. There shall be at least one (1) meeting ev~ry~,three (3) months. The Boards shall adopt such policies and procedureS~3 as may be necessary to the proper conduct of its business, consistent with this agreement. Unless otherwise provided, Robert's Revised Rules of Order shall govern all procedural matters relating to the business of the NORCOM Policy Board. The Board shall have the responsibility and functions as follows: A. Approve an annual budget to determine the projected cost to each participating governmental unit. B. Employment and/or termination of the Communications Director. Determining the comDensation for the Director. C. AdoDt , and/or amend Personnel Rules and Civil Service Rules. D. Enter into contracts with any person, firm or corporation, or any agency of government, as 15D necessary, to acquire goods or services for the operation of the Communications Agency. Approval of operational priorities, policies, and procedures developed by the Director. Operational supervision of the Director. Conduct a system and administrative evaluation not less than once a year, directly or through a designated representative. Approve/terminate contracts to provide emergency service communications to any person, firm, corporation, local government or agency of government. basis and addendum. Affirm the employees. Said contracts shall be on an annual attached to this agreement as an hiring or termination of NORCOM SEC II - DIRECTOR There shall be a Director of NORCOM hired by the NORCOM P01icyBoard. The Director shall be the administrative head of the NORCOM, and shall be responsible for dispatching records, communications, security, and other communications center functions, in conformance with the policies established by the NORCOM Policy Board. The Director shall act as executive staff person for the NORCOM Policy Board and shall attend all meetings thereof; and shall give advice and assistance where requested by the NORCOM Policy Board· The Director shall serve as budget officer and shall prepare and present a proposed budget to the NORCOM Policy Board in accordance with the applicable State an local budget law and time tables. The Director shall recommend to NORCOM Policy Board hire and fire all personnel all hiring and terminations shall be'subject to approval by the NORCOM Policy Board. I ,~ L.] The Director shall prepare, revise and modify standard operating Drocedures (SOP's) subject to the approval of the NORCOM Policy Board, prior to implementation. The Director shall administer expenditures of budgeted items for NORCOM subject to purchasing, expenditure and auditing policies established by the NORCOM Policy Board. SEC III - Personnel The Director shall submit to the NORCOM Policy Board a proposed Dersonnel policies and procedures manual for the center for approval, rejection or modification. The personnel policies shall conform to current applicable state and federal statutory requirements. The personnel policies and procedures manual shall~ p~ovide for initial appointment to the center's staff from the Dersonne! participating jurisdictions pursuant to ORS 236.610. AdditionalC and subsequent employees shall be appointed by the Director in accordance with the Dersonnel policies and procedures manual, upon meeting qualifications established by the NORCOM Policy Board. SEC IV - Budqet Fundina The proposed operating budget shall be developed by the Director and adopted by the NORCOM Policy Board. The NORCOM Policy Board shall forward to each member agency, a preliminary budget by the fourth Monday in January preceding the budget year. The NORCOM Policy Board shall adopt a final budget by the fourth Monday in March. The budget shall be distributed by the Director in adequate time for each member agency of the NORCOM Policy Board to make decisions and include the appropriate amounts in their annual budgets. The budget period shall be on the fiscal year basis beginning on the first day of July of each year and ending on the thirtieth day of June of the next succeeding year. Each member agency participating in cost sharing shall pay its share of the budget in twelve equal installments payable on or before the tenth of each month or quarterly payments due on or before the first day of the next quarter. Funding shall be based upon a cost sharing formula described below: 1) Excise tax collected on telephone exchange access services and distributed to participating local jurisdictions by the state as authorized by Chapter 533, Oregon Laws, 1981, shall be applied to the funding of the Communications Center. 2) It will be the responsibility of the NORCOM Policy Board to adopt a formula for distributing any cost of PSAP operation which exceeds annual State ETS (Emergency Telephone System) furfds~ The formula shall recognize that member agencies may not all receive an equal amount of services from the PSAP. SECTION V - Equipment The NORCOM Policy Board is responsible for providing and m~_intaining the basic equipment to serve the member agencies. This includes, but not limited to, the telephone system, both business and 9-1-1, CAD computer system, and radio communications. If a member agency wishes to add specific equipment to NORCOM to enhance their operation it must be authorized by the NORCOM Policy Board. Individual equipment added by a member agency must be purchased and maintained by that agency. The member agency and the NORCOM Director shall maintain inventory records to show what items are NORCOM owned or individual member agency owned. In case dissolution of NORCOM, such assigned or loaned items shall be returned to the lending member agency and all other items, or funds derived from the sale thereof, shall be refunded and distributed to the member agencies in proportion to their financial participation averaged over the preceding three-year period. SECTION VI - Contracts The NORCOM Policy Board may enter into/terminate contracts for providing services, facilities and/or equipment for the operation of NORCOM SECTION VII - Review/Evaluation This agreement will be reviewed annually, prior to December 31st, by the NORCOM Policy Board to evaluate the efficiency of the present organizational structure. SECTION VIII - Amendments This agreement may only be amended by a two-thirds vote of the parties signatory hereto and contractual emergency service agencies. % SECTION IX - Admission of New Parties Additional entities may be added to this agreement upon such terms and conditions as agreed upon by two-thirds of the parties signatory to this agreement. The admission of such additional parties shall be by written addendum to this agreement, signed by all then existing parties and the additional parties. SECTION X - Arbitration Any controversy between the parties in regard to the application of interpretation of this agreement may be submitted to and determined by arbitration in accordance with ORS 33.210 to 33.340 SECTION XI- Termination No party may terminate without giving written notice to all other parties not less that six (6) months prior to the end of the fiscal year. Such termination shall become effective at midnight of the last calendar day of the fiscal year in which such notice is given. 15D This agreement shall be automatically extended from year to year on the same terms and conditions unless it is terminated by mutual agreement of the parties. If any part, paragraDh, section of provision of the agreement is adjudged to be invalid by any court of competent jurisdiction, such adjudication shall not effect the validity of any remaining section, Dart or provision of this agreement. This agreement shall be executed on behalf of each participant. It shall be deemed adopted upon the date of execution by the last so authorized representative. IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the day and year endorsed with each signature on the original Agreement and the Agreement has be Modified by two- thirds vote of the NORCOM Policy Board on ~ , 1993. MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector Building Activity for JULY, 1993 August 3, 1993 15E New Residence Value Multi Family Residential Adds & Airs Industrial Commercial Value Signs, Fences, Driveways Mobile Homes TOTAL: JULY 1991 NO. Dollar Amt 4 $ 318,600 2 70,000 10 47,300 0 0 11 1,261,000 4 2,300 5 175,000 36 $1,874,200 JULY 19~2 NO. DQIlar Amt I 9110,800 0 0 15 65,655 0 0 1 3,200 12 13,750 4 183,896 33 9377,301 J-OLY 1993 Ng. Dollar Amt. 8 91,014,961 0 0 11' 99,860 0 '-~.. 0 1 25,000 7 6,150 I 15,000 28 $1,160,971 July 1-June 30 Fiscal Year-to-Date 97~3761183 91 t874~200 9 1 [1601971 Robert Arzoian Building Official RS:bw BLDACT07.93