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Agenda - 05/10/1993CALL TO ORDER AND FLAG SALUTE ROLL CALL MINUTES A. Council minutes of April 26, 1993 regular meeting and May 3, 1993 special meeting. 3A B. Planning Commission minutes of April 22, 1993. 3B C. Library Board minutes of April 28, 1993. 3C D. Recreation and Park Board minutes of April 12, 1993. 4D APPOINTMENTS AND ANNOUNCEMENTS APPOINTMENTS ANNOUNCEMENTS A. CCRLS board vacancy. 4A B. COMMUNITY FORUM FOCUSING ON YOUTH GANGS: MAY 12, 1993 AT 7:00 P.M. IN THE GYM AT FRENCH PRAIRIE MIDDLE SCHOOL 4B PROCLAMATIONS C. Peace Officer Memorial Week, May 10 - 14, 1993. 4C D. Public Works Week, May 17 - 22, 1993. 4D COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - Letter of appreciation from Oregon Association of Police Chiefs. 6A BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Woodburn City Council Agenda of May 10, 1993. 8. PUBLIC HEARINGS ~ A. Dangerous building - 503 N. Front St., Woodburn, Oregon. ~ B. Dangerous building - 591 N. Front St., Woodburn, Oregon. J C. Dangerous building - 347 N. Front St., Woodburn, Oregon. ¥ D. Dangerous building - 573 N. Front St., Woodburn, Oregon. V E. Dangerous building - 199 N. Front St., Woodburn, Oregon. J F. Dangerous building - 479 N. Front St., Woodburn, Oregon. / G. Dangerous builidng - 237 N. Front St., Woodburn, Oregon. H. KMart-BiMart traffic light. 9. TABLED BUSINESS A. Recreation & Park Dept. fireplace repair bid award. 10. GENERAL BUSINESS A. Application for liquor license - Luise's Bakery. B. Request for liquor license transfer of ownership - Young Street Market. C. Acceptance of utility easements - Smith Addition No. 4. D. Youth Services grant application. 11. APPROVAL OF CLAIMS A. Bills for the month of April 1993. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. SITE PLAN ACTIONS 15. STAFF REPORTS A. FEMA reimbursement for earthquake damage. B. Pending legislation. C. Water test results. E. Transportation Task Force report. (To be distributed separately) 16. MAYOR AND COUNCIL REPORTS 8H 9A 10A 10B 10C 10D 11A 15A 15B 15C 17. ADJOURNMENT Page 2 - Woodburn City Council Agenda of May 10, 1993. 3A COUNCIL MEETING MINUTES April 26, 1993 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 26, 1993. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. 0014 ROLL CALL. Mayor Kelley Present Councilor Arntzen Absent Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Public Works Manager Rohman, Library Director Sprauer, City Recorder Tennant 0021 MINUTES. JENNINGS/FIGLEY... approve the Council regular meeting minutes of April 12, 1993 and the executive session minutes of April 14, 1993; and accept the Planning Commission minutes of April 8, 1993. The motion passed unanimously. OO48 APPOINTMENT TO CABLE TELEVISION ADVISORY BOARD. Mayor Kelley appointed Cindy Graham to the Cable TV Advisory Board with her term to expire on December 31, 1994. JENNINGS/FIGLEY .... approve the appointment of Cindy Graham to the Cable TV Advisory Board as recommended. The motion passed unanimously. OO72 The Transportation Task Force will meet on Thursday, April 29, 1993, 7:00 p.m., on the formulation of the City's Transportation Plan. OO78 Mayor Kelley advised the Council that a debate on the City's proposed 1993- 94 budget would be held on Friday, May 7, 1993, 7:00 p.m., at City Hall. The debate would be televised on Cable TV and would be I hour in duration. He stated that four individuals (Barbara Lucas, Robert Finch, Virginia Williams, and J. Equall) have consented to speak in opposition to the budget. He requested Page I - Council Meeting Minutes, April 26, 1993 3A COUNCIL MEETING MINUTES April 26, 1993 TAPE READING that four individuals speak in favor of the budget whether it be Councilors, staff, or other interested members of the public. He also stated that he has secured the services of a moderator, Dave Taylor, who will have control over the debate and allow a question/answer period if time allows. Mayor Kelley stated that his intent on scheduling the debate was to get both sides out to the public for them to make a decision on the budget issue. He also stated that he did not know until late this afternoon as to the date and time, therefore, was unable to advise the Council in advance of his plans. 0240 PRESENTATION - IZZY'S PIZZA. Park Director Holly stated that Izzy's Pizza had sponsored this year's Youth Basketball program and in appreciation for their generosity and support, a placque was presented by Mayor Kelley. Sue Hewitt, Woodburn Store Manager, stated that the staff and management are enthusiastic about supporting this type of program and they hope to continue supporting youth programs within the City in the future. 0309 CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber of Commerce, reminded the Council of the following upcoming events: 1) May 12th - the annual Industrial Ag Tour; and 2) June 18th - 20th -- Settlemier Days. 0334 WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley stated that the Committee is tentatively scheduling the downtown clean-up day on Saturday, May 15th, at 9:00 a.m.. More details will be available at the next regular Council meeting. 0348 LETTER FROM NORCOM 9-1-1 USER BOARD. A letter from Board President Bob Benck was included in the agenda packet for Council review. Councilor Jennings stated that he would bring this item up for discussion under new business. 0379 LETTER FROM TERRY WILL RE: 1993-94 BUDGET. Administrator Childs advised the Council that he had received a letter today from Terry Will and that he had distributed copies of the letter to them for their information. He also reminded the Council that the public hearing on the proposed budget was closed at the last regular meeting. 0407 STREET CLOSURE REQUEST. Larry Kleinman, Secretary/Treasurer of PCUN, stated that their organization has decided to change the content of their Cinco de Mayo celebration on May 2nd Page 2 - Council Meeting Minutes, April 26, 1993 3A COUNCIL MEETING MINUTES April 26, 1993 TAPE READING due to the recent death of Cesar Chavez. Therefore, between 1:00 and 3:00 p.m., they would like to dedicate it as a memorial. Since there may be a larger crowd than originally anticipated, they requested that Broadway Street, between B St. and C St., be closed off for vehicular traffic. Chief Wright advised the Council that there are two residences that have driveways which abut B Street. Mr. Kleinman stated that their parking lot also abuts B Street and that they would not be blocking the residences. 0574 TABLED BUSINESS - MID-WILLAMETTE COUNCIL OF GOVERNMENTS. JENNINGS/FIGLEY .... remove from the table the matter of withdrawal trom the Mid-Willamette Valley Council of Governments. The motion passed 4-1 with Councilor Sifuentez voting nay. Councilor Jennings stated that he had been concerned about the time frame which needed to be met in order to withdraw from COG. Attorney Shields had prepared a legal opinion which stated that written notice of withdrawal from COG must be done at least six months prior to the end of the fiscal year. A full year of membership dues must be paid to COG if an agency elects to withdraw within a time period which is less than six months from the start of the fiscal year (July 1 - June 30). SIFUENTEZ/GALVIN .... amend the motion to read that withdrawal from COG will be in fiscal year 1994-95 and monies earmarked through the savings of the annual dues be dedicated for a swimming pool. The motion to amend passed unanimously. The motion as amended passed unanimously. O8O5 COUNCIL BILL 1466 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 1992- 0880 93. Council Bill 1466 was introduced by Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1466 passed unanimously. Mayor Kelley declared the bill duly passed. BID PROPOSALS - COMMUNITY CENTER FIREPLACE REPAIRS (EARTHQUAKE DAMAGE). Park Director Holly stated that over 20 masonry companies were contacted for an informal invitation to bid process. Only 4 companies came to the Center to look at the repair job and, of those, 3 companies submitted bids. Those bids are as follows: Molalla Masonry, $7,250.00; Portland Chimney, $4,450.00; and T.S.U. of Stayton, $5,380.00. Director Holly also stated that federal funds may be available to help with the repair costs. Page 3 - Council Meeting Minutes, April 26, 1993 3A COUNCIL MEETING MINUTES April 26, 1993 TAPE READING The Council questioned if local firms had been contacted regarding the repair work. Director Holly stated that he presumed that they had been, however, he did not know why they did not submit a bid. Additionally, the loose bricks have been removed and waiting another two weeks to authorize the repair would be acceptable. JENNINGS/HAGENAUER .... table this item until the next regular meeting. The motion passed unanimously. 1029 COUNCIL BILL 1467 - RESOLUTION DECLARING CITY'S ELECTION TO RECEIVE STATE REVENUES DURING FISCAL YEAR 1993-94. Council Bill 1467 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed. 1 O6O COUNCIL BILL 1468 - RESOLUTION AUTHORIZING AGREEMENT WITH AGRIPAC, INC., TO PROVIDE SEWERAGE DISPOSAL SERVICE OF NON- PROCESS WASTEWATER. Councilor Hagenauer introduced Council Bill 1468. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed. 1091 ENGINEERING REPORT - TRAFFIC SIGNAL AT KMART/BI-MART SHARED ACCESS TO HIGHWAY 214. Public Works Manager Rohman briefly reviewed the report which provided the Council with the options to either 1) approve, 2) modify, 3) disapprove the report and request different information, or 4) disapprove the report and abandon the project. The estimated project cost is $123,000 which will be paid for by benefitted property owners. The staff recommended Council acceptance of the engineering report and passage of the proposed resolution which would also set a public hearing date of May 10, 199:3 to hear testimonv from affected property owners. JENNINGS/FIGLEY... approve the engineering report as presented. The motion passed unanimously. 1141 COUNCIL BILL 1469 - RESOLUTION CALLING FOR A PUBLIC HEARING ON COUNCIL'S INTENT TO ESTABLISH A SPECIAL ASSESSMENT DISTRICT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE KMART/BI-MART SHARED ACCESS TO HIGHWAY 214. Council Bill 1469 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On Page 4 - Council Meeting Minutes, April 26, 1993 TAPE READING 1171 1364 1437 COUNCIL MEETING MINUTES April 26, 1993 roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1469 duly passed. PROPOSED SALE OF SURPLUS PROPERTY. Public Works Manager Rohman provided background information on the property which is located in the Industrial Park area. The property was originally purchased in 1981 with the intent to construct City shops, storage areas, and a water well. The water well was constructed, however, the maintenance shop was not constructed due to a lack of funds. In 1991, four acres of the property was sold and there has recently been interest expressed by two different companies to purchase approximately 2 acres of the remaining property. The City would retain ownership of approximately 1.4 acres since it contains the water well and wellhouse. The staff recommended that the Council approve in concept the sale of the property by sealed bids and that a public hearing be held on May 24, 1993 regarding the proposed sale of surplus property. Councilor Jennings questioned which funds would be receiving the proceeds from the sale of the property. Public Works Director Tiwari stated that the money would be returned to the Capital Improvement Funds where the funds were originally obtained. JENNINGS/FIGLEY .... hold a public hearing on May 24, 1993, 7:00 p.m., regarding the sale of surplus property, and approve in concept the sale of the property through sealed bids as recommended by staff. The motion passed unanimously. REQUEST FOR SOUND AMPLIFICATION PERMIT. Centro Cultural requested permission to use sound amplification equipment during their Cinco de Mayo Celebration on Sunday, May 2, 1993, between 10:00 a.m. and 8:00 p.m.. The Council had previously granted this organization permission to use the downtown parking lot and close off certain streets in the downtown area. JENNINGS/SIFUENTEZ .... request by Centro Cultural be approved and allow the use of sound amplification equipment from 10:00 a.m. until 8:00 p.m.. The motion passed unanimously. SOLICITATION PERMIT - OREGON STATE PUBLIC INTEREST RESEARCH 3A GROUP (OSPIRG). Staff recommended approval of a request from OSPIRG to allow local solicitation and waive the permit fee with the following conditions: 1) provide beginning and ending dates of solicitation campaign; 2) furnish list of names and addresses of solicitors to the Police Dept.; and 3) solicit during daylight hours. Page 5 ~ Council Meeting Minutes, April 26, 1993 COUNCIL MEETING MINUTES April 26, 1993 3A TAPE READING FIGLEY/SIFUENTEZ .... solicitation permit be granted with the conditions as outlined in Administrator Childs recommendation and fees be waived. Councilor Jennings stated that the Police Department did receive some complaints last year from local citizens and those complaints need to be brought to OSPRIG's attention before the solicitation drive begins. Police Chief Wright stated that he would contact OSPRIG regarding the complaints. The motion to grant the permit passed unanimously. 1573 STREET CLOSURE REQUEST - PCUN. JENNINGS/FIGLEY... approve street closure as requested by PCUN on Broadway between B Street and C Street except for the area in front of the two residences. The motion passed unanimously. 1637 2002 NORCOM 9-1-1 USER BOARD RECOMMENDATION. Councilor Jennings stated that the workshop with the user agencies did advocate the retention of NORCOM 9-1-1. JENNINGS/HAGENAUER .... move out with vigor to hire a new 9-1-1 Director. Councilor Figley suggested that representatives from the User Board participate in the selection process. Bob Benck, User Board President, stated that there are still a number of issues to be decided upon and that the User Board will assist the City in anyway possible. Administrator Childs stated that it seemed to be the consensus of the group present at the workshop that a new Director needs to be hired and the letter from the User Board underscores the desire of the group. However, the Board did not make any specific recommendation on a salary level for the new Director. He stated that he had researched the salary range levels of Directors from other agencies in Oregon and he suggested that the salary range level for the Director be changed from 21.0 to 22.0 (5% increase). JENNINGS/FIGLEY... amend the motion to include that the position be advertised in salary range level 22.0. Councilor Jennings expressed his opinion that hiring a Director at a lesser salary level indicates that we are providing a training ground for individuals to move onto higher paying positions within a short period of time. The motion to amend passed unanimously. The motion as amended also passed unanimously. Councilor Jennings questioned if the Council was going to state their position regarding the proposed budget and/or operating levy. Councilor Figley stated that she did support the budget and operating levy as proposed. She also stated that the Budget Committee has brought certain Page 6 - Council Meeting Minutes, April 26, 1993 COUNCIL MEETING MINUTES April 26, 1993 3A TAPE READING issues to the Council's attention which does need to be addressed during the next budget year. Councilor Jennings expressed his support of the budget but also stated that salaries are an issue that does need to be looked at. He also felt that the City should wait to see if the legislative actions at the State level are adopted before the Council takes any definitive action. He also suggested that flyers be distributed to the public and a political action committee (PAC) should be formed to initiate this type of support. Councilor Hagenauer also endorsed the budget and agreed with formation of a PAC. Councilor Sifuentez stated that the input from the Budget Committee was very good and the message was heard by the Council. She stated that the City deserves a fair share of the tax dollars collected within the City and she expressed her support of the budget and operating levy. Councilor Galvin also expressed his support of the budget and operating levy. When Mayor Kelley was asked what position he had regarding the budget and levy, he stated that he would not make a statement one way or another. He did state that the debate would provide the public with sufficient information in order to make a choice on the operating levy, therefore, flyers should not be necessary. Councilor Figley stated that she preferred to go house to house to get information out to the public rather than the Cable TV debate as the only source. Attorney Shields stated that a PAC would be required if information is distributed to the public either for or against a political issue. Public funds can only be used to provide information that is of a neutral position. Mayor Kelley reiterated his desire to bring out both sides of the budget and that he would not commit himself on this issue. 2440 Staff reports included in the agenda packet included: 1) State Highway 99E and State Highway 219 project updates; and 2) Availability of property adjacent to City Hall for additional parking area. 2498 Councilor Sifuentez stated that the Swimming Pool Committee has met and they are very energetic in trying to assess the options available for a swimming pool. The Committee is also looking for potential fundraisers and she encourage the Council and public to help formulate ideas to raise project revenues. 2530 Councilor Figley expressed her appreciation to the staff in getting the Museum and Gift Shop open. She also complemented all city employees on doing a tremendous job for the City. Page 7 - Council Meeting Minutes, April 26, 1993 3A COUNCIL MEETING MINUTES April 26, 1993 TAPE READING 2591 Councilor Jennings expressed his appreciation to the Cable TV Access Committee for their involvement in having live broadcasts of Council meetings. He stated that they were doing a great job and had the public's interest at heart. Administrator Childs commended City Recorder Tennant for her coordination of tasks involving the replacement of carpeting in the Finance/Court offices and the utilization of Community Service workers to help with the moving of furniture and repainting of offices. 2668 ADJOURNMENT. The meeting adjourned at 8:20 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, April 26, 1993 3A TAPE READING 0001 0003 OOO8 0026 0047 0122 SPECIAL COUNCIL MEETING MINUTES May 3, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 3, 1993. CONVENED. The Council met in a special meeting at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Absent Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Police Lt. Null, City Recorder Tennant The Special meeting was called by Councilors Arntzen, Figley, and Hagenauer for the purpose of discussing Council participation in a debate proposed for May 7, 1993. Councilor Arntzen stated that he had been unable to attend the April 26th meeting due to illness, however, he had watched the meeting on Cable TV the following evening. He stated that a lack of communication exists between the Mayor and Council which needs to be worked out. Of major importance is the exchange of ideas with no surprises whether it be from the Council or the Mayor. He suggested that the Council should have had input on the proposed debate prior to the setting of the date so that support of the idea would have been shared by all members. He also stated that the budget as presented be submitted for approval. Councilor Jennings read a letter written by Councilor Figley who was unable to attend the meeting since she was on a previously planned vacation. Councilor Figley also stated that the Mayor and Council seem to have a major communication problem. She stated that the Budget Committee worked very hard to evaluate the budget even though specific concerns were raised by some committee members. She expressed her opposition to the debate for the following reasons: 1) an adverse setting is not an appropriate setting for Page I - Special Council Meeting Minutes, May 3, 1993 3A SPECIAL COUNCIL MEETING MINUTES May 3, 1993 TAPE READING providing budget information; 2) Councilors were asked to appear as proponents while two Budget Committee members will participate as opponents; and 3) she disliked being dictated to without consultation. She requested that, in the future, the Mayor ask the Council for their input since they all have the best interests of the community at heart and something can always be worked out which would satisfy the concerns of the parties involved. O245 Councilor Hagenauer agreed with the comments made by Councilor Figley within her letter and stated that he disagreed with the debate forum concept. He also expressed his support for the budget and operating levy. 0266 Councilor Sifuentez stated that she had received some calls from Budget Committee members advising her that they just want to be heard, which includes the concern that the Council should take a stand on salaries. The Council has heard these concerns and should work harder in 1994-95 to address those concerns. She also expressed her support for the 1993-94 proposed budget as it is presented but the concerns of some Budget Committee members need to be kept in mind during next year's budget process. 0284 Councilor Galvin expressed his support for the budget as it has been presented. 0288 Councilor Jennings stated that he had supported the statements made by Barbara Lucas and Virginia Williams during the budget hearing process and that he chooses not to argue with what they said. He also stated that he did not see what good would come out of debate and, as a Councilor, does not wish to participate. He stated that one of the individuals on the opposing side has stated that she agrees with the bottom line amount but not in the way it is distributed. He advised the Mayor that he did not choose to use Cable TV in the Council Chambers to argue about something he believes 90% in and that defeating the budget is not the answer. O325 Mayor Kelley stated that he still felt that a budget package needs to be sold to the community and at no time was an argument either for or against the budget to be presented since it was set out to be an informational forum. He reiterated that he did not coerce anyone on the Council to participate and he read his statement from the previous meeting which set the date, time, and location of the debate. Page 2 - Special Council Meeting Minutes, May 3, 1993 3A TAPE READING SPECIAL COUNCIL MEETING MINUTES May 3, 1993 O465 ADJOURNMENT. The meeting adjourned at 7:18 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, City Recorder City of Woodburn, Oregon Page 3 - Special Council Meeting Minutes, May 3, 1993 3B MINUTES WOODBURN PLANNING COMMISSION APRIL 22, 1993 1) 2) 3) 4) 5) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Johnson Mrs. Warzynski Mrs. Henkes Mrs. Grijalva Mrs. Bjelland Mr. Pugh Mr. Bauer Mr. Stovall Present Present Absent Absent Present Present Present Absent Staff Present: Teresa Engeldinger, City Planner Frank Tiwari, Public Works Director Randy Rohman, Public Works Program Manager Dick Jennings, President City Council MINUTES: The Woodburn Planning Commission minutes of April 8, 1993 were approved as written. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBLIC HEARINGS: A. Comprehensive Plan Amendments Staff read the necessary statement to begin the hearing. Staff stated that amendments to the Woodburn Comprehensive Plan and Map relating to transportation issues as they pertain to the 1-5/Hwy 214 Interchange area. PCM4/22./93 SG:bw 1 3B Dick Jennings, Chairman of the Transportation Task Force and City Council President stated that the transportation study that is being done by the Transportation Task Force was one of the conditions of approval of the Chappell Development by ODOT. He stated that the Task Force had come up with funding sources for the Capital Improvement program. The first source would be a traffic impact fee or TIF, (a system development charge changed to a traffic impact fee distinguish from water and sewer capital improvement projects).. The TIF is paid by the developer based upon specific criteria. The second source is the motel/hotel tax. "At the present time we are charging 6%, the Task Force is recommending an increase to 7.5%. The General Fund gets $60,000 per annum. Knowing that there is future development, i.e. Holiday Inn, this can be a source of revenue for the Capital Improvement program. The Task Force recommended that the city continue to get the General Fund money and raise the amount and cap it at $75,000. The rest of the Hotel/Motel tax would go into the Capital Improvement program. The third source was a 2.9 percent raise in the gas tax." -He stated that the committee was aware of the bill in front of the legislature to stop local jurisdictions from raising tax on gas, but it may or may not pass. The Task Force felt that this could not be over looked as a funding source. He stated that many people going up and down the freeway will be paying this tax not only the residents of Woodbum. An unofficial survey determined that 75 to 80 percent of the gas sold, in the Woodburn I-5 area, were to freeway travelers. It would cost each Woodburn resident approximately $15.00 per year. The fourth source, the Business Ucense Fee, he stated was a tax on business. He was very much against this tax. He stated that at the next task force meeting he was going to suggest that this source be eliminated. He stated that this hearing would be continued at the next Planning Commission meeting and he would report on the Business Ucense tax at that time. In regards to the street improvements, Chappell Development is going to put a signal on the east side of the freeway. The re-alignment of Country Club and Oregon Way is progressing on. The Evergreen going north from 214, that is in the process. He stated that the proposed signal at Arney Road was eliminated due to the State stating that it would have to be moved in a year to Woodland Ave. The Task Force recommended that Hwy 214 from the freeway to Cascade Drive be made a 5 lane road. The State has stated that there would be limited ingress, egress from 214. The Task Force went on record stating that they would not want to see Evergreen Road, south of Hayes Street improved. Their recommendation was to landscape this area and create a buffer between the residents in the area and the road. The task force was recommending that at the Evergreen/Hayes intersection, a road be cut across to the extension of Prairie Boulevard PCM4/22.,/93 SG:bw 2 3B which goes down to Parr Rd. They will also be recommending that Prairie Blvd. be run in a configuration that will connect to Parr Rd. Frank Tiwari, Public Works Director, stated that the funding source TIF was actually governed by State Law, the money generated can be used for only certain purposes. It can not be used for existing deficiencies and maintenance. This money must be used to increase the capacity. This is why a developer is required to pay them. TIFs would only be used to increase the capacity of the transportation system. He then talked about the ClP (Capital Improvement Program). Phase I is the interchange area. Phase II is for the entire city. He stated that a CIP is a program which list the needed long range capital improvement projects and outlines a mechanism to accomplish these projects. The CIP identifies the - primary need determination, identification of funding sources, identification of time line (start and completion), and primary understanding of legal, technical, environmental and political constraints. A CIP is necessary for estimating growth of the city 20 years from now. He pointed out the list of projects which the task force felt necessary to be done. Starting with the Country Club Road/Oregon Way re-alignment, the I-5 interchange on-off ramps would be discussed at the next meeting, east/west road, and ending with the synchronization of the traffic signals from Woodland to Oregon Way. Randy Rohman, Public Works Program Manager, went over the goals and policies of the transportation plan. He stated that the planning year was updated to 2011. He stated that the new or revised goals and policies were written in bold. Councilor Jennings had some concerns about the wording of one of the policies, 1-1.9. He felt that the wording should be "shall not have". Randy Rohman stated that ODOT had some comments about some of the new goals and policies regarding the Transportation Rule and some of the Oregon Administrative Rules as they were written. He stated that ODOT has requested that we make clear our intent to comply with the Oregon Transportation Plan. Councilor Jennings stated that the Transportation Plan would not be approved by the state if the city did not include alternative transportation such as, places to park bicycles, park and ride lots for shuttle busses, etc. Chairperson Johnson asked if there was anyone in the audience who wished to speak. PCM4/22/93 SG:bw 3 3B Virginia Hunt, 781 Oregon Way, asked what was going to happen 'when the 5 lane 214 Highway narrowed back down to two lanes at Cascade Dr. She felt that this would put a heavy slowing of traffic at the area. Councilman Jennings answered that at the present time they were only addressing the I-5 Interchange, the rest of Highway 214 will be addressed in the next phase. Barbara Lucas, 214 E. Clackamas Circle, stated that acting on advice of council she asked for a continuance of the hearing as provided by 0RS197.773 so that she would have more time to gather information and submit testimony. Councilman Jennings stated that the beginning of this hearing he asked for the hearing to be left open so as to present more information at the next meeting. Ron Halter; 16700 Arney Rd, stated that he wanted the Commission to keep in mind that everything seen and will be done will regarding traffic is designed to exacerbate the problem with the interchange we have. Even if it is redesigned it will reach capacity. He stated that the state is not omnipotent nor are they He felt that some one needs to go to the state and tell them that there is a bottle neck at this interchange area. He was also concerned about the gas tax funding source. Councilor Jennings stated that he did not mean to say that the City did not need another interchange. Jane Kanz, Executive Director Woodburn Area Chamber of Commerce, stated that the Chamber would like to help with the transportation problems. She stated that the funding sources were mostly businesses. She felt that there need to be other funding sources. She felt that some businesses would go for the idea of the Business License Fee put to an improvement of the lifestyle, beauty of Woodburn. Chairperson Johnson stated that the hearing would remain open. Commissioner Bauer stated that in the diagram in the presentation of Country Club Road and Oregon Way, the gas station was shown, that would be eliminated, but what would happen to the property between Kentucky Fired Chicken and the new alignment. PCM4/22/93 SG:bw 4 3B Frank Tiwari stated that it would be commercial property. Councilor Jennings stated that at this time, in Frank's defense, it can not be discussed. Commissioner Bauer asked if there was any chance of federal funds coming into this area for these changes. Mr. Tiwari answered that yes, I-5 was federal and maintained by the state. It could be possible that some federal monies could be available. Commissioner Pugh asked about the second phase of the widening of Hwy 214. Councilor Jennings answered that it was in the plan for the 1995-96 area. He stated that the Task Force could possibly recommend widening to Settlemier from I-5. Commissioner Warzynski asked if Prairie Blvd. from Staoy Allison to Hayes Street would be paid for by Wal-Mart. Mr. Tiwari answered that there negotiations between Wal-Mart, the property owner to the north and south. The City was not involved in these negotiations. Councilor Jennings stated that the City Council was not trying to keep any secrets from the residents of Woodburn. At the proper time the Council will let the information be known regarding the property between the re- alignment of Country Club Road and Kentucky Fried Chicken. Chairperson Johnson asked about the year 2011 in regards to mass transit. Randy Rohman answered that in the year 2011 the city will need more transit service. There is talk about a high speed rail system from Eugene to Vancouver BC. Salem Area Mass Transit expanding and having an express route from Woodburn to Salem along Hwy 99E or Interstate-5. As the city grows, as more population gets involved we will have to have another bus route. Eventually Woodburn will tie in this route with the express route in to Salem. Tri-met could eventually have an express route out this far which we could tie into for transportation into Portland. This fits into the Park & Ride for commuters to Salem and Portland. PCM4/22/93 SG:bw 5 3B Chairperson Johnson asked if communities that were in the 15 to 20,000 population range in Oregon or anywhere else had a good innovative plan and was getting good ridership in a community that small. Randy Rohman answered that there were not many communities of that size that do have public transportation. The ODOT plan is that by the year 2010 (their plan) most cities of a population of 25,000 or more will have a public transportation system. The advantages of already having one in place is the cost to expand is less than to start one from scratch. Our location along the I-5 corridor is also an advantage. Chairperson Johnson told the Audience that the next Transportation Task Force meeting was April 29, 1993 and that it was open to the public. He stated that the next Planning Commission meeting was on May 13, 1993. 6) BUSINESS FROM THE AUDIENCE: None 7) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCM4/22/93 SG:bw 6 3C MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: April 28, 1993 Phyllis Bauer - Present Gloria Predeek - Excused Nancy Bowman - Present Jean Weatherill- Present Dorothy Jaeger - Present STAFF PRESENT: Donna Melendez, Librarian Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Phyllis Bauer called the meeting to order at 12 Noon. SECRETARY'S REPORT: The monthly Board minutes of February 24, 1993 were approved as submitted. DIRECTOR'S REPORT: Donna Melendez attended the meeting for Linda as she was on sick leave. Monthly Statistics: self-explanatory. The monthly statistics were Activities: A list of activities was distributed to the Board. Donna reported the "Let's Talk About It" series were very successful. She thanked the Board members for providing the refreshments. Maureen Smith, Children's Librarian, reported on various activities: During Spring Break the Magic Show and afternoon videc were presented. During National Library Week, the Reptile World presentation was well attended. Also an afternoon video and story telling by John Dashney was scheduled. The new librar3's rabbit was named "Oliver" by patron Marie Coehlo, who received a large chocolate bunny by winning the "Name The Rabbit Contest". The theme for the Children's Summer Reading Program is "Explore Your Library And Get Wild About Books" which is scheduled June 15 through July 31. Maureen has contacted area businesses requesting their support. A commercial artist has donated his time to paint the children's Library Board Minutes - 4/28/'93 3C room windows with wild animal scenes. Activities scheduled include storytelling, crafts, a Humane Society presentation, and a Marionette Program presented by Celeste Rose in the Library Park. Maureen has planned class room visitations in the local schools concerning the summer reading program. Several activities are scheduled in celebration of "Cinco de Mayo". There will be a presentation of new Spanish language books and materials purchased by funds from the LSCA Foreign Language Grant; festive decorations add to the storytime in Spanish at 4 PM for preschool through 4th grade followed by the breaking of a pinata; another storytime at 6 PM for preschoolers through 4th grade followed by another breaking of a pinata for youngsters aged I0 through 15. OLD BUSINESS: Spanish Language Grant Update: Ail but $1500 of the $7,000 from the LSCA Foreign Language Grant has been spent in purchasing Spanish language books, audio cassettes, and documentry videos. NEW BUSINESS: Clackamas Network Conference: Some staff members will be attending the Clackamas Network Conference May 14. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 12:45 PM. Respectful~ly Submitted, 3ucy ~oreson Recording Secretary 3D MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING WOODBURN COMMUNITY CENTER APRIL 12, 1993 - 5:15PM = CALL TO ORDER The meeting was called to order at 5:20pm in the Woodburn Community Center by Chairman Larry Watson. ROLL CALL Members Present: Larry Watson, David Ott, Sue FoFana-Dura, Lee Ehrens, Frank Anderson Members Absent: Barbara Rappleyea (ex) Jack Mitchoff Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; John Pitt, Maintenance Superintendent. MINUTES The Minutes of March 22, 1993 meeting were presented for approval. MOTION: D. OTT: Moved to adopt Recreation and Parks Board Minutes of March 22, 1993 as presented. L. EHRENS: Seconded the Motion. Motion passed unanimously. ADOPTION OF AGENDA The Agenda for the April 12, 1993 Meeting was presented for approval. MOTION: D. OTT: Moved to adopt Agenda for April 12, 1993 Recreation and Parks Board Meeting as presented. F.ANDERSON: Seconded the Motion Motion passed unanimously. DISCUSSION 1. Legion Park Project Nevin reported that he had not heard from Larry Kriegshauser regarding the Legion Field renovation. This project is still on hold. A reply is a must by the first of May as Parks Department must have some answers on field preparation and play for their proposed scheduling. Nevin will be meeting with Larry Kdegshauser as soon as possible. 2. Centennial Park Nevin reported that Centennial continues to move along. Nevin presented a list of allocated funds and donation totals for Board information and review. Nevin said the amount of widespread community interest is the component that makes him realize that Centennial will become a reality. A television program on Centennial Park is scheduled for April 27. Councilwoman Kathy Figley and Park Board Chairman Larry Watson will be on the program with Nevin. Two letters to military reserve units have been sent. One to the National Guard and the other to the Marine Reserves. A reply has been received from the National Guard indicating that our proposal is being considered. 3D Page 2 Recreation and Parks Board Minutes April 12, 1993 Other Grants are also being pursued. The Rotary Club will know shortly whether or not they are going to get assistance from the Ronald McDonald Foundation. Nevin said he had been interviewed last Friday by the Woodbum Independent and an article will be in next week's paper regarding Centennial. Board discussion followed Nevin's report and included Board questions regarding electrical at Centennial, tiling, water and the necessity of having a to-do schedule stating what needs to be done, who might do it, and when it can be completed. Lee Ehrens will be working with Nevin on the proposed water and electrical. Lee will contact the Water Department regarding water lines and well. PGE will be contacted regarding poles. Small businesses will be contacted seeking small donations. The idea of having plaques at various sites in the park stating who had donated what was presented and well received by Board and staff. Also the idea of having groups adopt a section of the park was also discussed. Nevin will take these ideas and put them together into a information packet for the Board for one of the up-coming Park Board meetings o DIVISION REPORTS 1. Maintenance Division: John Pitt, Superintendent John reported that vandalism was becoming a major problem. It has started off with a bang and seems to be getting worse. The day before the earthquake someone broke into the shop maintenance area destroying property and equipment. All master keys were stolen necessitating the re-keying of all park property and vehicles. Windows in vehicles were smashed, gates were destroyed by driving vehicle into them. Community Center must be re- keyed as well as Swimming Pool as these keys are also out. Approximately $3,400 worth of damage was done. There has been repeated spray painting at Legion and Settlemier, seems like a new gang is in town and wants to be noticed. And then John reported the earthquake happened. While there was only minor damage done to the pool, the chimney at the Community Center must either be removed or repaired. His maintenance shop had extensive damage caused by both the break-in and by the earthquake. Water has to be pumped out of the shop on a regular basis. Outside of all that John reported that things were going fairly smooth. John will get a list of what is still needed at Legion Baseball Complex to the Board. It was suggested that the next Park Board Meeting be held at the Baseball Complex so the Board can see what has been done. 2. Leisure Division: Nevin Holly Nevin reported that both Brian and Terry were preparing for the summer months. Nevin has submitted the Marion County Children's Youth Service Grant and met today with a representative of the Marion County Youth Services Commission who was at the Community Center to review our facility and programs to see it she feels we would be candidates for a grant. The $36,500 grant would give Woodbum the funding to open a youth center to children year round in preparation for year-round schooling starting in July. The concept is to provide a place for children who need a place to be while not in school. Recreation and Parks intend to open one Center at the Community Center and one Center at the Legion Park Baseball Facility room. The Center would be open Monday through Friday, between 10:00am and 6:00pm and staffed with part-time employees and our Recreation Coordinators. Nevin will keep the Board apprised of what is happening with the grant application. 3D Page 3 Recreation and Parks Board Meeting April 12, 1993 DIRECTOR'S REPORT Youth Services Grant Nevin told the Board that we are expecting more youth from this program than last year. Last year we had only 4, this year we are anticipating possibly 8 kids which will be a big help in maintenance. Karl Weide has submitted the grant and we shOuld have information soon. Woodburn World Berry Museum While the earthquake did little damage to the Museum it did cause major damage to the building adjacent to the Museum forcing the Gift Shop at the Museum to close temporarily. This was great cause of concern to the Museum people. Nevin said he is working on getting it open as soon as possible. The yearly Museum Grant was completed and submitted to the State. Woodburn Together Woodburn Together Committee is functioning well. They are hosting a meeting at the Community Center on Wednesday at 9:30am. Tom Sauvain is leaving the community, however his business is here in Woodburn and he will continue to serve on the Committee. Joan Garrin was elected President of the Woodburn Together Committee and Tom Sauvain Vice-Chairman. Pool Committee April 14 will be the first meeting of the newly formed Woodbum Pool Committee. The committee was appointed by former Mayor Fred Kyser prior to his leaving office. The first meeting agenda will include election of officers, meeting dates and the review of information already on file. There are several options which the Pool Committee can follow including: a bond for a Recreation District, a City owned facility, joint school/city facility, remodeling of existing facility or building of a completely new facility. All these items will be discussed. BUSINESS FROM THE BOARD Chairman Larry Watson said the Centennial Park mock up should be ready in two weeks. He also officially welcomed Frank Anderson as the newest member of the Recreation and Parks Board. ADJOURNMENT MOTION: S. FO-FANA DURA: Moved to adjourn at 6:45pm L. EHRENS: Seconded the Motion. Motion passed unanimously. NEXT MEETING WILL BE AT THE LEGION PARK BASEBALL COMPLEX. 4A ANNOUNCEMENT ADVISORY COMMITTEE SEEKS APPLICANTS The Chemeketa Cooperative Regional Library Service (CCRLS) is seeking applications from residents of Marion County for an appointment the the CCRLS advisory committee. Applicants for this position must live in Marion County. The advisory committee recommends regional library policies and services to Chemeketa Community College, the agency through which CCRLS is administered. Begun in 1974 as an innovative project to demonstrate library resource and information sharing in Polk, Yamhill and Marion Counties, CCRLS has successfully served its patrons through 18 member libraries and rural bookmobile services. Participating libraries besides Chemeketa's include Amity, Dallas, Dayton, Falls City, Independence, Jefferson, Lyons, McMinnville, Monmouth, Mount Angel, Newberg, Salem, Sheridan, Silverton, Stayton, Willamina and Woodburn. The CCRLS advisory committee meets once a month from September through June in Salem. For more information, contact Mary Neuendorf or Kim Christiansen, Chemeketa Community College, at 399-5039 or Linda Sprauer, Woodburn Public Library Director, at 982-5252 or 5263. O01:)BuRN, REGON WO~ ODIStl~N POLl(% DgP T KEN WRIGHT, Chief of Police April 30, 1993 4B 'Ser~e and Protect' Mayor and City Council City of Woodbum 270 Montgomery Street Woodburn, OR 97071 Esteemed Mayor and Council Members, As community leaders, we wish to extend a special invitation to you to participate in a community forum. The forum focus will be Youth Gangs. There are over 140 documented gang members in our community. They range in age from 10 years to 30 years. The Police Department has reported 89 gang-related incidents in the first three months of 1993. These numbers exceed both 1991 and 1992 incidents. The forum will focus on problem identification and possible solutions. We, the Woodburn School District and Woodburn Police Department, are asking for your participation along with that of other community leaders. As the gang phenomenon is a societal issue, solutions must involve the entire community. We will expect to see you at the forum of May 12, 1993 at 7:00 p.m. held in the gymnasium of French Prairie Middle School. KOfiLWright,~ Chief of Police The forum will be KLW/nje cc: File INCORPORATED 1889 ;'70 Montsomer), 6L - 'k~,,bodbum, Oreson 97071 - Phone 982-2345 - l~mer. 9-1-1 4B Special Invitation to Community Leaders to Participate in Gang Forum ~IAY 12, 1993, 7:00 P.M. LOCATION: Gymnasium, French Prairie Middle School AGENDA IVe Vo Opening/Welcome (Dr. Keith Robinson) Introduction of Panelists Panelist Presentations (8-10 minutes each) Problem Statement and History Audience Questions Break Into Facilitated Groups A) Three Problem Identifications B) Three Solutions Regroup and State Problems/Solutions Closing (Dr. Keith Robinson) CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 4C PROCLAMATION Peace Officer Memorial Week WHEREAS, law enforcement serves as the protector of our homes, and the keeper of the public tranquility; and WHEREAS, in performing these vital duties the men and women of our law enforcement agencies are subjected to risks of injury and even death; and these men and women ask nothing more than the appreciation of their fellow citizens for a job well done; and those officers who have died in the line of duty are most deserving of our recognition, appreciation and special remembrance; THEREFORE, I, Len Kelley, Mayor of the City of Woodburn, in gratitude for the dedicated public service and sacrifice issue the following proclamation: IT IS HEREBY PROCLAIMED THAT May 11, 1993 is designated as: "PEACE OFFICER MEMORIAL DAY" IT IS FURTHER PROCLAIMED THAT the week of May 10 through 14, 1993 shall be designated as: "PEACE OFFICER MEMORIAL WEEK" L~N KELL~Y,~YOR City of Woodburn CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 4D PROCLAMATION FOR PUBLIC WORKS WEEK IN WOODBURN WHEREAS, public works services provided in our community are an integral and necessary part of our citizens' everyday lives; and WHEREAS, the health, safety, comfort and economic vitality of this community greatly depend on the facilities and services such as water, wastewater and other waste collection and disposal, streets, transportation, etc.; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform; NOW THEREFORE BE IT RESOLVED that I, Len Kelley, Mayor of the City of Woodburn, Oregon, do hereby proclaim May 17-22, 1993 as "Public Works Week"in Woodburn, Oregon, and call upon all citizens and civic organizations to acquaint themselves with the problems involved in providing our public works and to recognize the contributions that public works officials make every day to our health, safety, and comfort. LtJN KELLEY, MA YO/9 WOODBURN PUBLIC WORKS DEPARTMENT ,TENTATIVE PROGRAM PUBLIC WORKS WEEK MAY 17, 1993 "Quality of Life Through Public Works MONDAY, MAY 17 -- KICK OFF 9:00 a.m. -- Mayor Kelley will dedicate the new transit bus. Regularly scheduled bus service will be free to customers all week to celebrate the 15th anniversary of the Woodburn Transportation Services. TUESDAY, MAY 18 10:00 a.m. -- Public Works Facilities Informational Walk Through for City employees and recognition of support services contribution. (9:00 a.m. - 5:00 p.m. -- Free Bus Service on the regular schedule.) WEDNESDAY, MAY 19 2:00 p.m. -- RIBBON CUTTING CEREMONY -- The Wastewater Treatment Plant Diversion Box will be placed in operation for the summer by Mayor Kelley. Recognition and Review of other Public Works Activities by Mayor Kelley: General Public Works: Maintenance Activities that prolong life cycles and save money Engineering - Contract Document for Astor Way Water Well soon to be contracted Water - Mains that needed to be shifted for Hwy 99E Improvement Street - Rubberized Lincoln St. Railroad Crossing Improvement to be compared with Young Street crossing. (9:00 a.m. o 5:00 p.m. -- Free Bus Service on the regular schedule.) THURSDAY, MAY 20 1:30 p.m. - 3:30 p.m. -- OPEN HOUSES: Public welcome to Open House at Wastewater Treatment Plant, Water and Street Shop Facilities; also, the Public Works Office including Engineering, Transit and Dial-a-Ride Divisions. (9:00 a.m. - 5:00 p.m. -- Free Bus Service on the regular schedule.) FRIDAY, MAY 21 3:00 p.m. -- PUBLIC WORKS EMPLOYEE OF THE YEAR AND EMPLOYEE APPRECIATION CEREMONY - Council Chambers, City Hall. (9:00 a.m. - 5:00 p.m. -- Free Bus Service on the regular schedule) 4D P RESERVATION LAW ~ NCLUDES CITIZEN ENDORSEMENT Oregon AFFlUATE: 620 Main St.. Lebanon, Oregon 97355 of Police 6A (503) 451-2110 (800) 835-4451 FAX (503) 451-2857 April 20, 1993 Honorable Mayor/City Administrator/City Council City of Woodburn 270 Montgomery Street Woodburn, OR 97071 Dear City Officials: On April 15, 1993, Chief Ken Wright completed his term as a Board of Director of the OREGON ASSOCIATION CHIEFS OF POLICE. At this time, he was unanimously elected to serve as Secretary/Treasurer of the Oregon Association Chiefs of Police. During his tenure with the OREGON ASSOCIATION CHIEFS OF POLICE, Chief Wright has exhibited extraordinary professional law enforcement skills, leadership, and has demonstrated remarkable interest in his city's concerns; hence, he has ultimately been elevated to the office of Secretary/Treasurer, 1993-94. On behalf of the members of the OREGON ASSOCIATION OF POLICE, please accept this sincere thank you for supporting Chief Wright's .statewide work. with this Association. Sincerely, OREGON ASSOCIATION CHIEFS OF POLICE Chief Bob Tardiff, President BT:gh xc: Chief Ken Wright 8A-G MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Hearings Pursuant to Dangerous Building Ordinance DATE: May 6, 1993 Due to the volume, all staff reports and other documentation concerning the public hearings on seven Front Street buildings under the Dangerous Building Ordinance (Ord. 1999), scheduled for May 1 O, 1993, are being provided to Mayor and Council as a separate informational packet. 8H MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager /~,~ ,~---~~ Public Hearing on Assessment for Bi-Mart/Kmart Signal May 4, 1993 RECOMMENDATION: Direct that an ordinance be prepared and brought to council ordering that the traffic signal improvement at the Bi-Mart/Kmart shared access point to Oregon Highway 214 be carried out by special assessment. BACKGROUND: The City Council previously directed that an engineering report be prepared on installation of a traffic signal at the Bi-Mart/Kmart shared access point to Oregon Highway 214. The report was prepared and approved by the Council calling for the improvement to be paid for by the benefitted property owners through special assessment and that a public hearing on the improvement be held May 10, 1993. Public notices on the hearing were published as required by the Special Assessment Ordinance. The improvement may be suspended for six months upon written remonstrance by the majority of the land to be specially assessed. The improvement will install a traffic signal at the access points to State Highway 214 shared by the Bi-Mart and Kmart shopping areas. Warrants for the traffic signal have been met. Through the development of the commercial properties in question, it has been agreed that when the signal was warranted at the shared access point on Hwy 214 that the properties would share in the cost of the signal installation. It has been approved that the area method, computed by acreage, be used to determine the fair share cost to the benefitted properties. The City Engineer's cost estimate, including engineering, finance, legal, and administrative, is $123,000. The benefitted cost of each property is estimated to be $4,804.69 per acre or a total of $123,000. ESTIMATED TAX LOT ACREAGE COST SHARE 42504-143 3.07 14,760 42504-144 1.07 5,143 42504-145 6.34 30,456 42504-704 2.93 14,026 42504-859 0.50 2,404 92840-040 3.95 18,942 92840-041 0.69 3,321 92840-042 7.05 33,948 TOTAL 25.60 $123,000 It is recommended that Council direct that an ordinance be prepared and brought to Council ordering that the improvement be carried out. RR:Ig PUBHRG.KBI 9A MEMO TO: FROM: SUBJ.: Mayor and City Council Nevin Holly, Director of Recreation & Parks Tabled Business - Community Center Fireplace DATE: May 6, 1993 At the April 28, 1993 Council meeting, a resolution was passed to allow expenditure of Contingency Funds for the repair of the Community Center fireplace. However, the actual award of a bid for this purpose was tabled. The availability of federal FEMA funds makes possible the preparation of a total citywide earthquake damage assessment and a possible overall city bid process for several items. I recommend that all bids on the fireplace repair that were previously received be rejected pending re-evaluation of this matter in connection with the possible FEMA reimbursement. Thank you for your consideration in this matter. NH:cc City Of Woodburn Police Department 10A 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Ken Wright Chief of Police Date: May 5, 1993 To: Mayor & Council Thru~hris Childs, City Administrator Su~~~~NeenwWo~:::: :Lhi;;°;aPc°2; Store Location: 523 North Front Street Applicant: Luise's Bakery Owners: Luis and Luisa Quintero 16 Hemlock Circle Woodbum, OR 97071 On April 21, 1993 the Police Department received the above mentioned application. On May 3, 1993 the department completed the background investigation. Applicants have applied to open a bakery serving breads, rolls and hot foods to go. They are requesting a package store liquor license to sell package beer and wine - to go only. Applicants currently operate a similar establishment in Newberg, Oregon. A check with all governmental agencies shows no adverse information for either applicant. A check of the Woodburn zoning map indicates the building in question is located in the designated Woodburn Downtown Historic District. Whether bakery and liquor sales should be permitted in this area is a determination which needs to be made by the City Planning Department. As the Council will recall, in 1990 (CR 90-5902), another applicant applied for a package store license, also within the downtown historical district. As a result of public testimony the applicant subsequently withdrew the application. As the criminal complaints of the area in question are still of highest within the City, I would bring Oregon Administrative Rule 845-05-007 and ORS 471.295(5) to the Council's attention. There have been and continues to be a persistent history of problems within the geographical area. RECOMMENDATION: I would recommend the Council set a public hearing prior to the issuance of a recommendation to the O.L.C.C. evidence prior to making a decision. KLW/nje Attachments The purpose of the heating would be to review testimony and CC'. Applicant OLCC, Salem File lOB City Of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: April 26, 1993 To: ~layor & Council . T~s Childs, City Administrator S'abJeet~. OLCC License Transfer - Young Street Market 1030 Young Street, Woodburn (503) 982-2345 Current Licensee: Dean Luehr DBA Young Street Market New Licensee: Byung Chuh Cho Ui Ia Cho 6806 SE 63rd Portland, OR DBA Young Street Market On April 16, 1993 the Police Department received application of Cho's for a license (beer/wine) at Young Street Market. All possible agencies were contacted responding with no negative information. Applicants are self employed in Portland operating the Seoul Market. Files show no complaints or calls for service. Recommendation: The Police Department can fred no reason for the Council to deny application for license. Recommend the Council approve transfer. KLW/nje cc: Applicant Licensee OLCC File 10C MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Randy Scott, C. E. Tech III Acceptance of Utility Easements - Smith Addition No. 4 April 26, 1993 RECOMMENDATION: It is being recommended that the council accept the attached utility easements. BACKGROUND: The attached easements are for city maintained facilities and city franchised utilities' use. In total there are eight easements to be conveyed (please see attached map). All documents are properly signed by the property owner, Hazel M. Smith, Trustee of the Revocable Living Trust. List of easements to be accepted: 1. 16-foot storm drain easement adjacent to the west line of Lot 13, Smith Addition #4, and Lot 1, Smith Addition #3. 2. 5-foot utility easement adjacent to the west line of Lot 13, Smith Addition #4, and Lot 1, Smith Addition #3. 3. 10-foot utility easement between Lot 14 and Lot 15, Smith Addition #4. 4. 10-foot utility easement between Lot 7 and Lot 8, Smith Addition #4. 5. 10-foot utility easement between Lot 2 and Lot 3, Smith Addition #4. 6. 5-foot utility easement adjacent to Lot 13, Smith Addition #4. 7. 5-foot utility easement adjacent to Lot 14, Smith Addition #4. 8. 5-foot utility easement adjacent to Lot 5, Smith Addition #4. RS:lg Attachment SMITHEAS.CC UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that HAZEL M. SMITH, Trustee of the Hazel M. Smith Revocable Living Trust dated February 7, 1991, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion Coun'ty, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Public utility easement, located in "Smith's Addition No. 4" in the City of Woodburn, Marion ty, Oregon; said easements to be 5 feet in width and more particularly described as follows: IA 5-foot strip of land along and contiguous to the southerly line of Lot 13 "Smith's Addition ~ No. 4," beginning at the southwest corner of said !ot 13; thence north 61°41'00" east, 111.53 feet to the southeast corner of said lot, A 5-foot strip of land along and contiguous to the southerly line of lot 14 "Smith's Addition No. 4," beginning at southwest corner of said lot 14; thence north 61°41 '00" east, 106.78 feet to the initial corner of "Smith's Addition No. 4," A 5-foot strip of land along and contiguous to the east line of lot 5 "Smith's Addition No. 4," beginning at the southeast corner of said lot 5; thence north 1 °22'04" east, 115.00 feet to the northeast corner of said lot, with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to such utilities, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said utilities, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of such facility. Accepted by the Woodburn City Council on , 1993 Mary Tennant, City Recorder City of Woodburn, Oregon STATE OF OKEGON ~ SS COUNTY OF MARION On this the/Z-~ day of ~),,z~ f-// 1993, before me a Notary Public in and for the County and State personally appeared. -/7/~z ~'-/ ,~. ~.-~--~ ;L~-~t and known to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained, IN WITNESS WHEREOF, I hereunto set my hand and official seal, Before me: J ' t My Commission After recording return to: ! , J ~1 City of Woodburn 270 Montgomery St I C'LY~N Woodburn OR 97071 · L SNITHUTL.4-3 10C '~ ! 80.00 "'~O 588°40'40"[ 150.00 ~ GARFIE 588°40'40"E ~ 588~40,40-E ~ 120.00 LOT 17 N88e40'40''w 120.00 LOT 16 N88e40'40"W 127.52 N8.8~'40' 40"W 1 50."61 LOT 14 ~ BLK \ BLK.6 LOT1 ,25;OO, CORNF_,R 10C 10C STREET 69.17 LOT4 ~ LOT2 -I 00 LOT6 ~2.00 N88"40' &O"W' BLK.7- 80.00 S88°40'40"E 150.00 88~40'40"E 588°40'40"E ~2o. o0 LOT 17 ~88040' 40"W 120.'00 GARFIELD ST. ~ BLK.6 - LOT4 z .LOT 16 ~ 88°40' 40"W 127.52 LOT 15 BLK.6 LOT3 N · ~ o~ ~ STORM DRAIN EASEMENT KNOW ALL MEN BY THESE PRESENTS, that HAZEL M. SMITH, Trustee of the Hazel M. Smith Revocable Living Trust dated February 7, 1991, for the consideration of One Dollar (81.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: A storm drain easement, 16 feet in width, being contiguous and west of the following described line: Beginning at the southwest corner of lot 12, "Smith's Addition No. 4" located in the City of Woodburn, Marion County, Oregon; thence South 2°21'10" west, along the west boundary of said "Smith's Addition No. 4", 216;04 feet to the southwest corner of lot 13, "Smith's Addition No. 4", also being the northwesterly corner of lot 1, block 13, "Smith's Addition No. 3"; thence South 28°19' east, 150.00 feet to the northwesterly corner of lot 15, block 11, "Smith's Addition No. 3", being the end of said temporary easement. The above easement to remain in effect until such time that the storm drain is relocated. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, such utilities, wi'th all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or Interfere with the use of said utilities, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of such facility. Accepted by the Woodburn City Council on , 1993 Mary Tennant, City Recorder City of Woodburn, Oregon STATE OF OREGON COUNTY OF MARION ) ) ss ) 1993, before me a Notary Public in and for the County Onthisthe /~,~dayof ,'~-,'/ and State personally appeared. -/-/~z ~ / /(~/.----~,,-,--,,'~/~ and known to me to be the same person{s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. After recording return to: City of Woodburn 270 Montgomery St Woodbum, OR 97071 Before me: NOTAR't(..PUBLIC FOR OREGON My Commission Expires: ,~-/,,'~ SHITHUTL.4-1 10C ~ 1 26- 96 . ~u....-' S880~40' ~0"[ \ \ 10C UTILITY EASEMENT 1 0C KNOW ALL MEN BY THESE PRESENTS, that HAZEL M. SMITH, Trustee of the Hazel M. Smith Revocable Living Trust dated February 7, 1991, for the consideration of One Dollar (81.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion Cour~ty, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along, the full width and length of the premises described as follows, to wit: Public utility easement, located in "Smith's Addition No. 4" in the City of Woodburn, Marion County, Oregon; said easements to be 5 feet in width, being contiguous and west of the following described line: Beginning at the southwest corner of lot 1, block 13, "Smith's Addition No. 3;" thence north 28°19'00" west 90.00 feet to the northwest corner of said lot 1, also being the southwest corner of lot 13, "Smith's Addition No. 4;" thence north 2°21'10" east, 5 feet along the west line of said lot 13 to the end of said easement. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to such utilities, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said utilities, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the'enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of such facility. Accepted by the Woodbum City Council on ,1993 Mary Tennant, City Recorder City of Woodburn, Oregon STATE OF OP,.13GON COUNTY OF MAKION ) ) ss ) On this the ~z~ day of ~?r-; / 1993, before me a Notary Public in and for the County and State personally appeared. -~ z c/ /"/. ,~z-~,'z~ and known to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. Before me: NOTAR¥~UBLIC FOR OREGON/ My Commission Expires: ,,~-/~' - ~'3 After recording return to: City of Woodburn 270 Montgomery St Woodburn, OR 97071 SMITHUTL.4-4 N- 1 0"E 343. 04 -.. .. ,.,;...{. .:;, ,.-~ : .'<.', . . -.~ -- ..: -- . 7 &. N,W. '"oF 'LOT 2 BLOqK ' WOODBUA/q ~ · NARI( 10C UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that HAZEL M. SMITH, Trustee of the Hazel M. Smith Revocable Living Trust dated February 7, 1991, for the consideration of One Dollar (~ 1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion Cour~ty, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Public utility easement, located in "Smith's Addition No. 4" in the City of Woodburn, Marion ty, Oregon; said easements to be 5 feet in width and more particularly described as follows: ~ A 5-foot strip of land along and contiguous to the southerly line of Lot 13 "Smith's Addition ~ No. 4," beginning at the southwest corner of said lot 13; thence north 61°41'00" east, 111.53 feet to the southeast corner of said lot, A 5-foot strip of land along and contiguous to the southerly line of lot 14 "Smith's Addition No. 4," beginning at southwest corner of said lot 14; thence north 61"41'00" east, 106.78 feet to the initial corner of "Smith's Addition No. 4," A 5-foot strip of land along and contiguous to the east line of lot 5 "Smith's Addition No. 4," beginning at the southeast corner of said lot 5; thence north 1"22'04" east, 115.00 feet to the northeast corner of said lot, with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to such utilities, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said utilities, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45" projection upward from the bottom of such facility. Accepted by the Woodburn City Council on ,1993 Mary Tennant, City Recorder City of Woodbum, Oregon STATE OF OREGON ) SS COUNTY OF MARION On this the/~. ~,-z~ day of ~,~o,,-// 1993, before me a Notary Public in and for the County and State personally appeared. -/7/~Z:'-/ /~'¢' ~";~/~ and known to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal, After recording return to: City of Woodburn 270 Montgomery St Woodburn, OR 97071 Before me: NOT~R~'PUBLIC FOR OREGON -- ' My Commission Expires: Gmsm ' i- SMITHUTL.4-3 10C 80. LOT 9 150.00588°¢0 40 E o I F s~4~" ~'°'~ z BLK. 13 I. LYr 1 lOC 10C ST~r 69.17 37.17 : I' '~ LOT5 1 "-' BL£.7 iJyr6 .32.00 N88'&O'&O"W 80.00 $88°40'40-£ 150.00 -88o40,40,,£ $88°40'40,,£ 120.00 LOT 17 ~88°40' 40"W 120.'00 LOT 16 68°40'40"w 127.52 LOT 15 GARFIELD ST. §g ~' BLK. 6 - LOT4 BLK. 6 .LOT 3 N g o 6 1OD STAFF REPORT TO: //~?~ Mayor and City Council FRO -k~~'j{'~''/ Nevin Holly, Director Recreation and Parks SUBJECT: Youth Services Grant Application DATE: May 6, 1993 The Marion County Youth Services Commission is accepting grants for the 1993/1994 funding biennium. I have prepared a grant application for $46,000 to which if funded will allow us to offer year-round youth drop-in programs. The grant is being written in collaboration with the Woodburn School District. The primary function of the drop-in centers will be to provide leisure programs dudng the day on a year round basis to children which are on intercession periods. I request permission to make application to the Marion County Youth Services Commission for funding of this grant proposal. NH:swp 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 1 Check Number Budgetary Account NL~nber Vendor Name Vendor Nuoi~er Check - Date Written Amount of Check 18437 PREPAID EXP-NON DEPT PREVIOUSLY AUTHORIZED NONE 4/01/93 25,846.78 18438 SUPPL I ES- L I BRARY PETCO NONE 4/02/93 49.90 18439 FIRE BOND DA DAVIDSON & CO 003085 4/02/93 175.00 18440 BONDS U.S. BANK 020070 4/02/93 700.00 18441 BONDS LEE SOWERS 018630 4/02/93 175.00 18442 BONDS BANK OF AMERICA 001128 4/02/93 175.00 18443 BONDS SMITH,BARNEY, HARRIS UPHAM 018563 4/02/93 10,000.00 18444 BONDS BANK OF NEW YORK 001120 4/02/93 20,000.00 18445 BONDS CEDE & CO 002299 4/02/93 5,000.00 18446 BONDS CHASE MANHATTAN BANK NA 002380 4/02/93 11,321.25 18447 BONOS U.S. 8A~K 020070 4/05/93 5,000.00 18448 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 4/05/93 163.44 18449 POSTAGE METER-VARIOUS POSTAGE BY PHONE SYSTEM 015466 4/07/93 600.00 18450 SUPPL I ES-WWTP INCREDIBLE UNIVERSE 008065 4/08/93 359.93 18451 SERVICES-WATER U.S. POST OFFICE 020090 4/09/93 226.78 18452 V 0 I D V 0 I O v 0 I D 18453 vo I D VO I O VO I O 18454 V 0 I D V 0 I D V 0 I D 18455 MEMBERSH I P- POLI CE CALI FORN I A GANG 1 NV ASSOC NONE 4/09/93 15 . O0 18456 SERVICES-LIBRARY MARY HART HONE 4/09/93 75.00 18457 REFUND-BUILDING OARLENE ORYOEN NONE 4/09/93 69.00 18458 REGISTRATION-POLICE FOURSTAR C(~MUN 1 CAT IONS NONE 4/09/93 60.00 18459 REIMBURSEMENT-STREET ROBERT ALLEN NONE 4/09/93 42.50 18460 SUPPLIES-PUBLIC WC)RKS KPTV-12 NORTHWEST REPORTS NONE 4/09/93 10.00 18461 SUPPLIES-911 ALCO CAPITAL RESOURCE INC 000104 4/09/93 86.67 18462 REIMBURSEMENT-BUI LOI NG ROBERT ARZOIAN 000536 4/09/93 14.00 18463 BONOS BANK OF AMERICA 001129 4/09/93 152.50 18464 SUPPLIES-SEWER BEN-KO-MATIC INC 001200 4/09/93 66.50 18465 SERVlCES-k~/TP BOBtS BACKHOE SERVICE 001325 4/09/93 6,028.76 18466 REIMBURSEMENT-LIBRARY JUDY BRUNKAL 001576 4/09/93 25.60 18467 SERVICES-CITY HALL CENTRAL VALLEY ROOFING CO INC 002312 4/09/93 92.00 18468 REGISTRATION-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 4/09/93 55.00 18469 SERVICES-PUBLIC WORKS CH2M-HILL 002477 4/09/93 4,381.63 18470 SERVICES- U~/TP/PW CH2M- H ILL 002478 4/09/93 2,285 . 48 18471 SERVICES-W1./TP DAILY JOURNAL OF COMMERCE 003020 4/09/93 13.50 18472 SUPPLIES-911 ENGELMAN ELECTRIC 004190 4/09/93 48.00 18473 SERVICES-POLICE EUGENE HILTON 004355 4/09/93 113.88 18474 SUPPLIES-CENTRAL STORES FIRST BANK OF MARIETTA 006133 4/09/93 178.87 18475 SUPPLIES-W14TP FISHER'S PUMP & SUPPLY 005147 4/09/93 17.48 18476 SUPPLIES-STREET G.K. MACHINE 006009 4/09/93 68.32 18477 SERVICES-911 GERVAIS TELEPHONE CO 006143 4/09/93 95.44 18478 SERVICES-VARIOUS GIBBENS CONPANY 006180 4/09/93 297.85 18479 SUPPL ! ES-I,qJTP H2ONLY 007010 4/09/93 67. O0 18480 SUPPLIES-POLICE HARRIS UNIFORMS 007090 4/09/93 104.95 18481 SERV ICES - ENG I NE E R I N G JOB SHOPPERS I NC 009119 4/09/93 597. O0 94,855.10 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 2 Check Ncm~Der 18482 18483 18485 18486 18487 18489 18490 18491 18/,92 18493 18494 18495 18496 18497 18498 18499 18500 18501 18502 18503 18504 18505 18506 18507 18508 18509 18510 18511 18512 18513 18514 18515 18516 18517 18518 18519 18520 18521 18522 18523 18524 18525 18526 18527 Budgetary Account Nuniaer SERVICES-EHGIHEERING REiMBURSEMENT-LIBRARY SERVlCES-CC)URT SERVICES-BUILDING SERVICES-~MTP SUPPLIES-VARIOUS SERVICES-POLICE SERVICES-911 SUPPLIES-POLiCE SUPPLIES-ENGINEERING SERVICES-911 SERVICES-VARIOUS SERVICES-NON DEPT/WATER SERVICES-BUILDING SUPPLIES-ENGINEERING SERVICES-COOE ENFORCE MEMBERSHiP-FINANCE SUPPLIES-STREET SUPPLiES-STREET SERVICES-WWTP SERViCES-TRANSIT/POLICE SUPPLIES-CENTRAL STORES SERVICES-VARIOtJS SERVICES-PARKS SUPPLIES-1~4TP SERVICES-COURT SERVICES-VARIOUS SUPPLIES-t~TP SUPPLIES-WATER REIMBURSEMENT-COURT SERVICES-911 SERVlCES-t. fl4TP SERVICES-TRANSIT SERVICES-VARIOUS SERVICES-WATER SERVICES-POLICE/W~4TP SUPPLIES-VARIOUS SUPPLIES-WATER REIMBURSEMENT-LIBRARY SUPPLIES-PARKS SERVICES-LIBRARY REIMBURSEMENT-LIBRARY SUPPLIES-POLICE/STREET SUPPLIES-CENTRAL GARAGE SERVICES-VARIOUS SUPPLIES-WATER Vendor Name Vendor Number Check - Date Written Amount of Check KITTELSON & ASSOCIATES INC 010093 4/09/93 8,070.47 NICOLETTE LANOEEN 011016 4/09/93 32.40 NSf GROUP [NC 012015 4/09/93 125.00 MARION COUNTY BLDG INSPEC 012090 4/09/93 8,936.53 MARYATT INDUSTRIES 012240 4/09/93 275.37 METROFUELING INC 012448 4/09/93 1,802.92 DR. CLEON L. MILLER 012509 4/09/93 414.50 MONITOR CO-OP TELEPHONE 012550 4/09/93 170.00 NATIONAL CRIME PREVENTION 013058 4/09/93 24.95 NESSCO SUPPLY INC 013160 4/09/93 135.00 NEW ~40RLO SYSTEMS 013163 4/09/93 4,950.00 NORTHWEST NATURAL GAS 013350 4/09/93 757.71 NPA WEST 013389 4/09/93 775.00 OR BLOG COOES AGENCY 014160 4/09/93 301.00 OREGON OEPT OF GENERAL SERV 014200 4/09/93 95.00 OR DEPT OF MOTOR VEHICLE 014240 4/09/93 24.00 OR MUNICIPAL FINANCE OFFICER 014360 4/09/93 50.00 PACIFZC INTL PiPE & ENG 015035 4/09/93 96.25 PACIFIC SAFETY SUPPLY INC 015040 4/09/93 820.32 PACIFIC PRINTERS 015058 4/09/93 68.90 PIONEER GLASS 015330 4/09/93 255.60 PITNEY BCRaES 015350 4/09/93 163.50 PORTLAND GENERAL ELECTRIC 015420 4/09/93 7,862.20 PRY PUBLISHING 015571 4/09/93 816.00 QUEEN PUMP CO 016068 4/09/93 489.00 TERRY RAMIREZ 017050 4/09/93 62.00 RAWLINSON~S LAUNDRY 017055 4/09/93 16.25 RED WING SHOE STORE 017138 4/09/93 92.55 ROOTS RENTAL & REPAIR 017285 4/09/93 25.00 JACQUELINE ROORIGUEZ 017'580 4/09/93 19.00 ST PAUL COOPERATIVE TELEPHONE 018035 4/09/93 177.60 RANOAL S. SAUNDERS 018189 4/09/93 616.25 SAUVAIN MOTOR CO 018210 4/09/93 1,020.20 SCOTT & ASSOCIATES 018310 4/09/93 2,904.80 SERVICENTER 018360 4/09/93 610.50 THE SHUTTERBUG 018455 4/09/93 218.76 SILVERFLEET SYSTEMS 018465 4/09/93 734.04 SILVERTON SAND & GRAVEL 018490 4/09/93 2,326.38 MAUREEN SMITH 018564 4/09/93 25.60 W.M. SMITH & ASSOCIATES INC 018565 4/09/93 792.00 SOUNO ELEVATOR CO 018610 4/09/93 154.50 LINDA SPRAUER 018710 4/09/93 316.22 TELECOMM SYSTEMS INC 019043 4/09/93 111.11 UNOCAL:ERNIE GRAHM4 OIL 020010 4/09/93 612.53 UNITED DISPOSAL SERVICE 020020 4/09/93 568.80 UNITED PIPE & SUPPLY CO 020030 4/09/93 1,882.50 145,653.31 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 3 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18528 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 18529 SUPPLIES-WWTP VALLEY WELDING SUPPLY 021050 18530 SUPPLIES-WWTP VITUS ELECTRIC SUPPLY CO 021204 18531 SERV ICES - WIJT P gAT ER LAB 022065 18532 SUPPL I ES - WI4TP WEAR- GUARO 022115 18533 SERVICES-STREET WOLFERS HEATING & AIR COND 022460 18534 SERVICES'NON OEPT ~30OBURN INOEPENDENT 022630 18535 SUPPLIES-COOE ENF/WATER YES GRAPHICS 024025 18536 BONDS FIRST INTERSTATE BANK 005040 18537 SERVICES-POLICE PAUL~S AUTO BODY 015185 18538 REGISTRATION-VARIOUS BULLIVANT, HOUSER, BAILEY NONE 18539 PETTY CASH-VARIOUS CITY OF WOOOBURN 015255 18540 FIRE BOND U.S. BANK 0200?0 18541 SERVICES-WATER U.S. POST OFFICE 020090 18542 VOI D V 0 I D V 0 I D 18543 V 0 i D V 0 I D V 0 I D 18544 V 0 I O V 0 I D V 0 I D 18545 REFUND-WATER/SEWER TON SMITH NONE 18546 REFUND-WATER/SEWER MARIA TORRES NONE 18547 REFUNO-WATER/SEWER H.R. SIMMONS NONE 18548 REFUND-NON OEPT FRANCISCO FREGOSO NONE 18549 WITNESS FEE-CITY ATTY RONALO CALl FF NONE 18550 WITNESS FEE-CITY ATTY STEVE BALDENON NONE 18551 WITNESS FEE-CITY ATTY REBECCA BINGLEY NONE 18552 WITNESS FEE-CITY ATTY ALICIA BINGLEY NONE 18553 WITNESS FEE-CITY ATTY MARGIE LANE NONE 18554 COPIER-POLICE AUTOMATED OFFICE SYS 000563 18555 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 18556 SERV 1CES- VAR I OUS AT&T 000623 18557 SERVICES-POLICE/911 AT&T LANGUAGE LINE SERVICES 000659 18558 SUPPLIES-POLICE/LIBRARY BI-MART CORPORATION 001275 18559 SUPPLIES-ENGINEERING BLUEPRINT SPECIALTY 001310 18560 SUPPLIES-VARIOUS BOISE CASCADE 001340 18561 SUPPLIES-STREET BRIM TRACTOR CO INC 001555 18562 SUPPLIES-CITY ATTY BUTTERSWORTHS LEGAL PUBLISH 001590 18563 SUPPLIES-WATER CANBY POOL & SPA 002048 18564 SERVICES-CENTRAL STORES COPY OFFICE PROOUCTS 002875 18565 SERV I CE S- L I BRARY JOHN DASHNEY 003042 18566 SERVICES-CITY HALL ENGELMAN ELECTRIC 004190 18567 SERVICES- C l TY ATTY FEDERAL EXPRESS CORP 005080 18568 SUPPLIES-WATER H D FOWLER CO INC 005210 18569 SUPPL 1 ES- POL 1 CE FRANKL I N QUEST CO 005332 18570 SERVICES-CODE ENFORCE/911 G.T.E. MOBILNET 006373 18571 RE I MBURSEMENT-RSVP PATR I C IA HELLHAKE 007117 18572 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 18573 SERVICES-POLICE JR ELECTRIC 009185 4/09/93 990.03 4/09/93 9.00 4/09/93 18.74 4/09/93 562.00 4/09/93 221.45 4/09/93 73.91 4/09/93 26.25 4/09/93 341.00 4/12/93 358.00 4/09/93 1,032.00 4/14/93 90.00 4/14/93 162.86 4/14/93 172.50 4/15/93 145.39 4/16/93 22.67 4/16/93 4.20 4/16/93 14.40 4/16/93 50.00 4/16/93 8.20 4/16/93 7.40 4/16/93 5.00 4/16/93 5,00 4/16/93 5.00 4/16/93 172.75 4/16/93 464.30 4/16/93 145.91 4/16/93 174.75 4/16/93 85.46 4/16/93 35.04 4/16/93 460.69 4/16/93 223.90 4/16/93 81.16 4/16/93 65.00 4/16/93 178.75 4/16/93 35.00 4/16/93 35.00 4/16/93 15.50 4/16/93 581.66 4/16/93 66.80 4/16/93 63.37 4/16/93 104.00 4/16/93 192.00 4/14/93 39.33 153,198.68 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page Check Number 18574 18575 18576 18577 18578 18579 18580 18581 18582 18583 18584 18585 18586 18587 18588 18589 18590 18591 18592 18593 18594 18595 18596 18597 18598 18599 18600 18601 18602 18603 18604 18605 18606 18607 18608 18609 18610 18611 18612 18613 18614 18615 18616 18617 18618 18619 Budgetary Account N~nber SUPPLIES-gWTP SUPPLIES-COOE ENFORCE SERVICES-CTY HALL/LIBRARY SERVICES-POLICE SERVlCES-911 SERVICES-~TP SERVlCES-I~TP SUPPLIES-POLICE SERVICES-VARIOUS SUPPLIES-ENGINEERING SUPPLIES-CITY ATTY SERVICES-POLICE SUPPLIES-PUBLIC WORKS SUPPLIES-POLICE SERVICES-STREET/WATER SUPPLIES-POLICE SERVICES-COURT SUPPLIES-~TP SUPPLIES-POLICE SUPPLIES-PUBLIC WORKS SUPPLIES-WATER SERVICES-VARIOUS SERVICES-VARIOUS SERVICES-POLICE SERVICES-CITY BALL SERVICES-PARKS SUPPLIES-LIBRARY SUPPLIES-~TP REGISTRATION-FINANCE PETTY CASH-VARIOUS SERVICES-WATER VOID VOID VOID SUPPLIES-CITY HALL SIDEWALK SUBSIDY-STREET SUPPLIES-CITY HALL SUPPLIES-WATER SERVICES-CITY HALL SUPPLIES-I~TP SUPPLIES-PUBLIC WORKS SUPPLIES-ENGINEERING SERVICES-LIBRARY SUPPLIES-LIBRARY FIRE BOND SERVICES-WWTP Vendor Name Vendor Nund3er Check - Date Written Amount of Check KELLER SUPPLY COMPANY 010070 4/16/93 55.95 KUSTOM KREAT IONS 010315 4/16/93 8.00 LANDIS & GYR 011032 4/16/93 911.00 HARION COUNTY D[ST ATTY 012100 4/16/93 745.68 MARION COUNTY FISCAL SVCS 012140 4/16/93 67.80 MARYATT INDUSTRIES 012240 4/16/93 150.71 GORDON L. MERSETH, P.E. 012434 4/16/93 557.50 METROFUELi NG INC 012448 4/16/93 349.54 ONE CALL CONCEPTS INC 014054 4/16/93 63.00 OREGON DEPT OF GENERJ~L SERV 014200 4/16/93 5.00 OREGON LAW REVIEW 014335 4/16/93 20.00 OREGON STATE POLICE 014460 4/16/93 20.00 ORE SECRETARY OF STATE 014480 4/16/93 12.00 PACIFIC PRINTERS 015058 4/16/93 269.95 PORTLAND GENERAL ELECTRIC 015420 4/16/93 8,507.33 R & R UN I FORMS 017003 4/16/93 110.50 TERRY RAI41REZ 017050 4/16/93 54.50 SEA PORT PETROLEUM 018317 4/16/93 320.00 SNC DISTRIBUTORS 018574 4/16/93 1,542.62 STATESMAN JOURNAL NEWSPAPER 018760 4/16/93 20.30 TELECONM SYSTEMS IHt 019043 4/16/93 37.35 U.S. WEST COMMUNICATIONS 020091 4/16/93 409.78 U.S. WEST COMMUNICATIONS 020095 4/16/93 2,565.06 WOC)OBURN CARCRAFT 022508 4/16/93 522.00 1~300BURN HIGH SCHOOL 022615 4/16/93 25.00 I,KX]OBURN INOEPENOENT 022630 4/16/93 59.90 b~3OOBURN LUMBER CO 022660 4/16/93 8.88 ZEP MANUFACTUR I NG CO 025050 4/16/93 1 , 111 . O0 CIS:CITY COUNTY INSURANCE 002488 4/22/93 10.00 CITY OF WOOOBURN 015255 4/22/93 133.13 US POST OFFICE 020090 4/22/93 164.65 VOID VOID VOID VOID VOID VOID MILLER PAINT CO NONE 4/23/93 61.50 RINUS d DEBOER NONE 4/23/93 478.68 MICHAEL RE[TER NONE 4/23/93 14.35 A & A DRILLING SERVICE 000010 4/23/93 1,060.00 ACME LOCK SHOP 000060 4/23/93 35.00 ALL PURE CHEMICAL CO 000136 4/23/93 2,000.00 AMERICAN PUBLIC WORKS ASSN 000300 4/23/93 67.50 AUTOMATEO OFFICE SYS 000563 4/23/93 98.00 B & B TV & APPLIANCE 001026 4/23/93 45.00 BAKER & TAYLOR 001090 4/23/93 6.86 BANK OF AMER i CA 001129 4/23/93 1,050.00 BLUE RIBBON JANITORIAL 001305 4/23/93 260.00 177,213.70 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 5 Check Number 18620 18621 18622 18623 18624 18625 18626 18627 18628 18629 18630 18631 18632 18633 18634 18635 1 ~636 1863 7 18638 18639 18640 18641 18642 18643 18644 18645 18646 18648 18649 18650 18651 18652 18653 18654 18655 18656 18657 18658 18659 18660 18661 18662 18665 Budgetary Account Humber SUPPLIES-VARIOUS SUPPLIES-BUILDING/LNG SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVICES-PUBLIC WORKS SERVICES-PUBLIC WORKS SERVICES-EN61NEERING SUPPLIES-LIBRARY SERVICES-t,~TP SUPPLIES-LIBRARY SUPPLIES-STREET SERViCES-CITY HALL SUPPLIES-POLICE SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVICES-VARIOUS SUPPLIES-POLICE SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVlCES-ENG[NEERING SERVICES-POLICE SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVICES-NON DEPT/t~/TP SERVICES-I~TP SUPPLIES-VARIOUS SUPPLIES-LIBRARY SUPPLIES-FINANCE SUPPLIES-LIBRARY SUPPLIES-PUBLIC 140RKS SUPPLIES-LIBRARY SUPPLIES-POLICE SUPPLIES-STREET SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVICES-VARIOUS REGISTRATION-BUILDING SERVICES-911 SUPPLIES-LIBRARY SERVICES-ENGINEERING Vendor Name Vendor Nu[rJ~er Check - Date Written Amount of Check BOISE CASCADE 001340 4/23/93 189.47 BUILDING TECH BOOKSTORE 001587 4/23/93 227.33 BUSINESS COMMUNICATIONS 001626 4/23/93 225.80 CAMPUS TRAVEL SERVICE 002043 4/23/93 25.90 CHEMEKETA COMMUNITY COLLEGE 002410 4/23/93 696.18 CH2M-HILL 002477 4/23/93 3,347.11 CH2M-HILL 002478 4/23/93 7,720.21 DE HAAS & ASSOCIATES 003108 4/23/93 58.20 DEMCO MEDIA 003110 4/23/93 129.85 F & U FENCE CO 005002 4/23/93 1,740.00 FACTS ON FILE INC 005010 4/23/93 113.21 FARMERS STEEL CO 005050 4/23/93 104.00 FLECK~S FLOOR COVERIHG 005175 4/23/93 2,696.18 FRANKLIN QUEST CO 005332 4/23/93 25.60 GALE RESEARCH COMPANY 006015 4/23/93 227.62 GAYLOED BROS INC 006030 4/23/93 126.02 G.T.E. MOBILNET 00637-5 4/23/93 900.17 HARRIS UNIFORMS 007090 4/23/93 84.00 HIGH TOP SPORTS PROOUCTION 007216 4/23/93 15.95 INGRAM DIST GROUP 008116 4/23/93 1,230.08 JOB OPPORTUNITY BANK 009118 4/23/93 28.00 JOE SHOPPERS INC 009119 4/23/93 240.00 DR ROBERT H JONES 009147 4/23/93 298.00 JEAN KARR & CO 010030 4/23/93 33.50 LEISURE ARTS 011203 4/23/93 17.90 LISTENING LIBRARY INC 011266 4/23/93 52.96 MACMILLAN PUBLISHING CO 012040 4/23/93 77.39 MARION COUNTY FISCAL SVCS 012140 4/23/93 300.00 MARYATT INDUSTRIES 012240 4/23/93 280.74 METROFUELING INC 012448 4/23/93 544.13 METSKER MAP INC 012451 4/23/93 140.00 MICROSOFT COBOL 5.0 UPGRADE 012469 4/23/93 189.00 MORIELLE PRESS 012608 4/23/93 12.95 NATIONAL BUSINESS FURNITURE 013023 4/23/93 655.00 NATIONAL GEOGRAPHIC SOCIETY 013060 4/23/93 11.90 A.E. NELSON LEATHER CO 013150 4/23/93 38.50 NEU PiG CORPORATION 013170 4/23/93 106.43 OFFICE DEPOT 014029 4/23/93 137.18 OREGON EARTHQUAKE A~ARENESS 014168 4/23/93 27.00 PACIFIC PRINTERS 015058 4/23/93 90.15 POOL & CRE~ 015371 4/23/93 31.95 PORTLAND GENERAL ELECTRIC 015420 4/23/93 7,859.96 FRED PRYOR SEMINARS INC 015572 4/23/93 99.00 PTI COMMUNICATIONS 015580 4/23/93 120.00 QUALITY BOOKS INC 016040 4/23/93 39.03 QUALITY GOVERNMENT SERV ASSOC 016065 4/23/93 1,222.00 209,749.25 11A . 5/06/95 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 6 Check Number Budgetary Account Ncm~er Vendor Name Vendor Number Check - Date Written Amount of Check 18666 SERVICES-COURT TERRY RAMIREZ 017050 18667 SUPPLIES-LIBRARY REGENT BOOK COMPANY 017148 18668 SUPPLIES-LIBRARY SALEM TROPHY CO 018141 18669 SUPPLIES-LIBRARY SCIENTIFIC AMERICAN LIBRARY 018287 18670 SERVICES-CITY ATTY N. ROBERT SHIELDS 018450 18671 SERVICES-911 SILVERTON FIRE DISTRICT 018468 18672 SUPPLIES-ENGINEERING SURVEYORS SUPPLY CO 018855 18673 SUPPLIES-POLICE TERRITORIAL SUPPLIES INC 019060 18674 SUPPLIES-LIBRARY THE BOOKMEN INC 019113 18675 SUPPLIES-LIBRARY I'HORND 1KE PRESS 019150 18676 SUPPLIES-LIBRARY TIME-LIFE BOOKS MUSIC 019160 18677 SUPPLIES-VARIOUS UNOCAL: ERNIE GRAHAM OIL 020010 18678 SUPPLIES-LIBRARY ULVERSCROFT-HELEN BOYLE 020017 18679 SUPPLIES-LIBRARY USWEST OIRECT 020092 18680 SERVICES-911 U.S. t~EST COHMUNICATIONS 020095 18681 SUPPLIES-LIBRARY UNIVERSITY OF IDAHO PRESS 020133 18682 SUPPLIES-LIBRARY UNIVERSITY OF OREGON 020150 18683 SUPPLIES-LIBRARY VICTOR KAMKIN BOOKSTORE 021175 1868~ SUPPLIES-POLICE VIKING OFFICE PROOUCTS 021180 18685 SUPPL I E S - L I BRARY V I S IONS 021203 18686 HOTEL TAX-NON DEPT WBN CHAMBER OF COHMERCE 022510 18687 SERVICES-NON DEPT WOODBURN INDEPENDENT 022630 18688 REIMBURSEMENT-POLICE KENNETH t~RIGHT 022830 18689 SERVICES-WATER U.S. POST OFFICE 020090 18690 V 0 I D VOI D V 0 I D 18691 V 0 I O V 0 I O V 0 I D 18692 V 0 I D V 0 I D VO 1 D 18693 V 0 I D VOI D VOi D 18694 V 0 I D V 0 I D V 0 I D 18695 REFUND-BUILDING WALTER TUTTLE NONE 18696 REFUND-BUILDING DENIS REUTOV NONE 18697 REGISTRATION-PW METRO FIRE MARSHALL'S ASSOC NONE 18698 SEMI NAR- WWTP ACWA NONE 18699 SERVICES-t~TP A & A PEST CONTROL INC 000011 18700 SERVICES-PARKS ACME LOCK SHOP 000060 18701 SERVICES-POLICE/CITY HALL ARATEX SERVICES,INC 000535 18702 SUPPLIES-PARKS AWARDS & ATHLETICS 000580 18703 SUPPLIES-PUBLIC NORKS ANNA 000665 18704 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 18705 SUPPLIES-ENGINEERING BLACK BIRD CONSULTING 001290 18706 SUPPLIES-VARIOUS BOISE CASCADE 001340 18707 SERVICES-NNTP BOONES FERRY ELECTRIC 001352 18708 SUPPLIES-PARKS BORLAND INTERNATIONAL 001362 18709 SUPPLIES-LIBRARY BUSINESS ENVELOPE MFG 001628 18710 SERVICES-POLICE CASE AUTOMOTIVE 002190 18711 REIMBURSEMENT-CITY ADMIN CHRIS CHILDS 002448 4123/93 54.50 4123/93 27.98 4~23~93 37.48 4123/93 28.26 4/23/93 5,400.00 4/23/93 313.39 4/23/93 115.60 4/23/93 564.90 4/23/93 42.40 4/23/93 94.32 4/23/93 54.43 4/23/93 2,823.26 4/23/93 160.00 4/2~/93 18.70 4/23/93 382.78 4/23/93 38.14 4/23/93 68.00 4/23/93 100.42 4/23/93 156.06 4/23/93 121.64 4/23/93 1,181.79 4/23/93 378.00 4/23/93 41.05 4/29/93 160.09 4/30/93 75.00 4/30/93 86.00 4/30/93 147.00 4/30/93 25.00 4/30/93 85.00 4/30/93 1,479.15 4/30/93 61.30 4/30/93 17.50 4/30/93 30.00 4/30/93 150.58 4/30/93 1,495.00 4/30/93 162.74 4/30/93 45.00 4/30/93 54.95 4/30/93 49.12 4/30/93 1,367.41 4/30/93 66.85 227,510.04 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 7 Check Number Budgetary Account Number 18712 SERVICES-~TP 18713 SUPPLIES-VARIOUS 18714 SERVICES-PUBLIC WORKS 18715 SUPPLIES-VARIOUS 18716 SUPPLIES-POLICE 18717 SUPPLIES-WWTP 18718 SERVICES-POLICE 18719 SUPPLIES-VARIOUS 18720 INTEREST 87 BONDS 18721 SUPPLIES-PARKS 18722 SERVICES-PARKS 18723 SUPPLIES-VARIOUS 18724 REIMBURSEMENT-RSVP 18725 SUPPLIES-~rWTP 18726 SUPPLIES-I~TP 18727 SUPPLIES-POLICE 18728 SERVICES-ENGINEERING 18729 SUPPLIES-VARIOUS 18730 SUPPLIES-tNTP 18731 SUPPLIES-PARKS 18732 REIMBURSEMENT-LIBRARY 18733 SUPPLIES-Wt~TP 18734 SERVICES'I~/TP 18735 SERVICES-~TP 18736 SUPPLIES-VARIOUS 18737 SUPPL1ES-WWTP 18738 SUPPLIES-ENGINEERING 18739 SERVICES-STREET 18740 SERVICES-VARIOUS 18741 SUPPLIES'I4WTP 18742 SUPPLIES-POLICE 18743 SERVICES-VARIOUS 18744 SUPPLIES-I~TP 18745 SERVICES-COURT 18746 SUPPLIES-WATER 18747 SUPPLIES-STREET 18748 SUPPLIES-DAR 18749 SERVICES-PARKS 18750 SERVICES-WATER 18751 SUPPLIES-PARKS 18752 SUPPLIES-POLICE 18753 SUPPLIES-WI4TP 18754 SUPPLIES-PARKS 18755 SERVICES-911 18756 SERVICES-POLICE 18757 SERVICES-WATER Vendor Name Vendor Number Check - Date Written Amount of Check CH2M-HILL 002478 4/30/93 102.91 CONVENIENCECARD 002815 4/30/93 85.46 OAILY douRNAL OF COMMERCE 003020 4/30/93 205.00 DAVISON AUTO PARTS 003080 4/30/93 462.39 DAVISON AUTO PARTS 003081 4/30/93 29.88 ERNST HARDWARE 004360 4/30/93 496.90 FARMERS OIL 005040 4/30/93 447.98 FARM PLAN 005062 4/30/93 180.67 FIRST INTERSTATE BANK 005130 4/30/93 15,840.00 FURROW/ BUILDING MATERIALS 005340 4/30/93 35.00 G.T.E. MOBILNET 006373 4/30/93 72.75 G.W. HAROWARE CENTER 006~05 4/30/93 8~7.22 JACQUE HOVEY 007318 4/30/93 32.80 HYORONIX INC 007350 4/30/93 416.23 INCREDIBLE UNIVERSE 008065 4/30/93 719.74 INDUSTRIAL SUPPLY CO 008090 4/30/93 18.50 JC~ SHOPPERS INC 009119 4/30/93 240.00 L & L BUILOING SUPPLIES 011010 4/30/93 168.25 LAB SAFETY SUPPLY 011024 4/30/93 186.09 LAZERQUICK 011171 4/30/93 73.25 BEULAH LEDER 011185 4/30/93 20.00 MANILA CONNECTION COMPUTER 012071 4/30/93 1,695.00 MAPLE RIDGE dANITORIAL 012073 4/30/93 450.00 MARYATT INDUSTRIES 012240 4/30/93 118.63 MR P~S AUTO PARTS 012510 4/30/93 847.37 NATIONAL CHEMSEARCH 013030 4/30/93 327.00 NESSCO SUPPLY INC 013160 4/30/93 120.00 NORTHWEST NATURAL GAS 013350 4/30/93 89.47 PACIFIC PRINTERS 015058 4/30/93 262.96 PLATT ELECTRIC CO 015340 4/30/93 41.80 PIONEER ELECTRONICS 015345 4/30/93 94.85 RA~LINSON'S LAUNDRY 017055 4/30/93 90.45 REMARKABLE PROOUCTS INC 017165 4/30/93 21.45 SHEREEN RICOY 017196 4/30/93 353.79 RO0~S RENTAL & REPAIR 017285 4/30/93 35.00 SALEM BLACKTOP & ASPHALT 018060 4/30/93 184.26 SAUVAIN MOTOR CO 018210 4/30/93 13.24 SCHOOL BUS SERVICES INC 018270 4/30/93 201.95 LES SCHWAB TIRE CENTER 018300 4/30/93 288.55 SHOP-N-KART 018451 4/30/93 76.16 THE FAMILY SPORTS SHOP 019129 4/30/93 35.00 UNOCAL:ERNIE GRAHAM OIL 020010 4/30/93 474.00 UNITED STATE POST OFFICE 020090 4/30/93 116.00 U.S. WEST COMMUNICATIONS 020095 4/30/93 69.80 WAL-MART STORES 1NC 022035 4/30/93 280.68 WATER,F000 & RESEARCH LAB 022062 4/30/93 7,078.50 261,556.97 11A 5/06/93 A/P CHECK LISTING FOR THE MONTH OF APRIL 1993 Page 8 Check Nund~er Buclgetary Account NUTtier Vendor Name Vendor Nualoer Check - Date Written Amount of Check 18~58 SERVICES-~WTP ~ATERLAB 022065 4/30/93 190.00 18759 SERVICES-PARKS 1~300BURN CARCRAFT 022508 4/30/93 100.00 18760 SERVICES-P~ 14(X3OBURH INDEPENDENT 022630 4/30/93 115.50 18761 SUPPLIES-VARIOUS 140(X)BURN LLIMBER CO 022660 4/30/93 431.92 18762 SUPPLIES-POLICE I.~3(X)BURN OFFICE SUPPLY 022670 4/30/93 17.70 18763 SUPPLIES-POLICE I~O(X)BURN PHARDL~CY 022680 4/30/93 16.48 1876~, SUPPLIES-PARKS t~CX)OBURN REHT-ALL 022708 4/30/93 242.00 18765 SUPPLIES-E#GINEERING YES GRAPHICS 024025 4/30/93 40.00 18766 SUPPLIES-POLICE YOUNG STREET MARKET 024045 4/30/93 59.75 18767 SERVICES-RSVP ELIZABETH BROOESSER 035067 4/30/93 5.00 18768 SERVICES-RSVP SHIRLEY HACKETT 035311 4/30/93 33.60 18769 SERVICES-RSVP C.E. KOLLASCH 035410 4/30/93 10.00 18770 SERVICES-RSVP LEO LA ROQUE 035465 4/30/93 181.92 18771 SERVICES-RSVP CHARLES MOHLER 035555 4/30/93 9.60 18772 SERVICES-RSVP ELIZABETH ROSS 035630 4/30/93 56.80 18773 SERVICES-RSVP LARRY SCOTT 035645 4/30/93 13.44 18774 SERVICES-RSVP JUNE SIMPSON 035648 4/30/93 48.00 18775 SERVICES-RSVP ROBERT STILLMAN 035667 4/30/93 67.20 18776 SERVICES-RSVP [NGER STIGERTS 035668 4/30/93 36.48 18777 SERVICES-RSVP CHARLES ~IGLE 035748 4/30/93 67.20 18778 SERVICES-RSVP dAY NOOI)S 035763 4/30/93 259.20 18779 SERVICES-RSVP GERALD 1400D 035790 4/30/93 64.80 18780 SERVICES-OAR HATTIE CLARK 045100 4/30/93 29.76 18781 SERVICES-DAR GRACE OAVIOSON 045210 4/30/93 36.24 18782 SERVICES-OAR CORNELIUS OONNELLY 045230 4/30/93 181.92 18783 SERVICES-DAR ~INNIFRED FACHINI 045245 4/30/93 28.56 18784 SERVICES-DAR FREMONT GREEHLING 045290 4/30/93 31.44 18785 SERVICES-OAR MARILYN PARADIS 045512 4/30/93 36.96 18786 SERVICES-DAR BETTY PARK 045515 4/30/93 35.20 18787 SERVICES-DAR GERTRUOE REES 045545 4/30/93 30.00 18788 SERVICES-DAR JAMES STROUP 045595 4/30/93 114.24 18789 SERVICES-DAR BARBARA STROUP 045596 4/30/93 89.13 18790 SERVICES-DAR LCR~ELL ~IKOFF 045705 4/30/93 52.32 18791 SERVICES-DAR dUOY YOUNG 045740 4/30/93 64.80 264,354.13 1 5A MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~ F.E.M.A. Reimbursement - Earthquake Damage May 5, 1993 As you know, last week the federal government made the appropriate emergency declaration in regard to the March 25, 1993 earthquake to make available Federal Emergency Management Agency (FEMA) recovery funds for public agencies and qualified non-profit organizations. The FEMA program involves outright grants of up to 75% of the cost of qualifying projects, with the recipient directly providing the other 25%. FEMA has embarked on a fast-track program to address the local earthquake recovery. Last Monday, May 3rd, Recreation & Parks Director Nevin Holly and Building Official Robert Arzoian represented the city at an instructional seminar regarding the FEMA program criteria and application process. Mr. Arzoian was subsequently designated as the city's contact person. FEMA is requesting preliminary application information be submitted by Monday, May 10, 1993. I have directed that staff proceed with preliminary application to FEMA for possible assistance on four major items and several other less significant instances of damage. The four major items are as follows: 1. Replacement of Park Department office structure (one of the buildings at the old Wastewater Treatment Plant, this structure was condemned following the earthquake). 2. Rebuild fireplace and chimney at Community Center (Council had already earmarked contingency funds for this purpose; part of which could now conceivably be used as the local 25% match portion). 3. Repair structural damage to parapet on SE corner of City Hall (this damage was not discovered until several weeks after the earthquake). 4. Repair significant floor cracks in Library building (this may entail removal and replacement of carpeting in conjunction with the primary repair work). 15A Page 2 - Council Memo/FEMA Funds (5/5/93) Questions remain in a number of areas; whether personnel costs incurred in direct response to the earthquake are reimburseable, whether in-kind services can count toward the 25% matching funds, what contracting procedures need to be followed, etc. As much as we welcome the possibility of federal funding for 75% of the cost of these repairs, we will be making a concurrent commitment to come up with the 25% match in each case. This, in turn will create a budgetary impact to some extent, unknown at this point. A more complete and detailed report on this matter will be forthcoming at a subsequent meeting for review and any necessary Council action. 15B TO: MEMO Mayor and City Council FROM: Chris Childs, City Administrator F.Y.I. - Pending Legislation May 6, 1993 SUBJ.: DATE: You have probably seen recent newspaper accounts concerning proposed legislation that would divert state-shared revenues, which normally go to cities and counties, to funding for the new."Oregon Health Plan". The bill, HB 3652, would suspend payment of cigarette and alcohol tax monies, normally distributed to local governments, for the 1993-95 biennium. If ultimately passed by both houses of the legislature, fiscal impact to the City of Woodburn 1993-94 General Fund budget would be a revenue loss ranging from some $100,000 to as much as $140,000 Another bill, already passed by the House of Representatives, is HB 2277 which eliminates the June election date. Because this bill contains an emergency clause, it would take effect immediately, eliminating any opportunity for a June 1993 election if needed. The next regularly available election date would be in September. The bill purportedly includes a broadening of cities' powers to call an emergency election. We are in the process of researching the scope of the emergency election language. Historically, the availability of the June election date has been critical to Woodburn as a fallback date for levy elections to ensure uninterrupted city services. Considerable discussion was had with our local Representative concerning the potential impact of this bill on Woodburn. Nevertheless, as previously stated, it has passed in the House and now awaits Senate action. Fiscal impact to Woodburn cannot be accuratelv guaQed, but could be very significant. MEMO 15C TO: FROM: SUBJECT: DATE: City Council through City Administrator for Information Public Works Program Manager ~'~ ~~ Water Testing Results Phase II and V Testing May 3,1993 Monitoring for "Phase Il" and "Phase V" regulated and unregulated chemicals and Inorganics began in January 1993. These two phases involved regulating an additional 62 inorganics, volatile organics, and synthetic organics. The set of potential contaminants includes asbestos and several pesticides and herbicides. These additions to required testing brings the number of total contaminants regulated to 83. The first set of test results have been received and the results were very good. Five wells were sampled and all tested volatile organic and synthetic organics were below the detection limit of the test. The detection limit is the smallest amount that can be detected by the testing method. While it can't be stated that none of the chemicals are present the results indicate that the chance of their being present is very small. Required follow- up testing with similar results will reinforce the small risk of the existence of these contaminants. The test result for asbestos also was below the detection limit for the test. The limit for asbestos is 7 million fibers per liter with a length greater than 10 microns. Woodburn's sample was below the detection limit which is .09 million fibers per liter. The amount of asbestos in the water supply is many times less than the allowed limit. There were small amounts of four different inorganics in some of the well samples. All four were not found in all wells. These inorganics were previously unregulated and have been tested for in the past and have been previously detected in varying amounts in all water sources. The four inorganics involved were arsenic, fluoride, nitrate, and selenium. The amounts found in all cases was significantly below the maximum level allowed. Since these inorganics had previously been measured in small amounts in all city water sources, we were not surprised to find them detected again in this series of tests in amounts similar to what has been measured previously. Phase II and V testing is required quarterly for the first year of testing. The second quarterly tests have been taken and submitted to the laboratory for analysis. This series of test is expensive. Costs for the first set of samples was $6,825.00. CI TY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 MEMORANDUM OPINION NO. 85-07 TO: FROM: RE: DATE: MAYOR AND CITY C O~V~5 N. ROBERT SHIELDS, CITY ATTORNEY APPOINTMENT OF VACANT COUNCIL POSITION JUNE 20,1985 At your June 10, 1985 meeting, Councilor*Myersasked me to outline the procedure to be followed when a vacancy is created on the Council. follows: Chapter VII, Section 31 of the Woodburn City Charter provides as FILLING OF VACANCIES. Vacant elective offices in the city shall be filled by appointment by the mayor. A majority vote of the council shall be required to approve the appointment. The appointee's term of office shall begin i~nediately upon his or her appointment and shall continue throughout the unexpired term of his or her predecessor. This section of the charter is fairly self explanatory. It is the mayor's prerogative to make an appointment but the council's decision as to whether the appointment shall be approved. This is typical of most mayor-council forms of government and closely resembles the federal model. Councilor Myers mentioned that at certain times in the past a screen- ing process was created by the mayor and council to fill a vacancy. There is nothing that would preclude this if the mayor and council agree to cooperate in this manner. Legally, however, the mayor has the power to make the appoint- ment and the council has the power to approve or deny it. NRS/kv