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Minutes - 04/26/1993 -. --.,. COUNCIL MEETING MINUTES April 26, 1993 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 26, 1993. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. QQ.H ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Arntzen Figley Galvin Hagenauer Jennings Sifuentez Present Absent Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Public Works Manager Rohman, Library Director Sprauer, City Recorder Tennant 0021 MINUTES. JENNINGS/FIGLEY... approve the Council regular meeting minutes of April 12, 1993 and the executive session minutes of April 14, 1993; and accept the Planning Commission minutes of April 8, 1993. The motion passed unanimously. 0048 APPOINTMENT TO CABLE TELEVISION ADVISORY BOARD. Mayor Kelley appointed Cindy Graham to the Cable TV Advisory Board with her term to expire on December 31, 1994. JENNINGS/FIGLEy.... approve the appointment of Cindy Graham to the Cable TV Advisory Board as recommended. The motion passed unanimously. 0072 The Transportation Task Force will meet on Thursday, April 29, 1993, 7:00 p.m., on the formulation of the City's Transportation Plan. 0078 Mayor Kelley advised the Council that a debate on the City's proposed 1993- 94 budget would be held on Friday, May 7, 1993, 7:00 p.m., at City Hall. The debate would be televised on Cable TV and would be 1 hour in duration. He stated that four individuals (Barbara Lucas, Robert Finch, Virginia Williams, and J. Equall) have consented to speak in opposition to the budget. He requested Page 1 - Council Meeting Minutes, April 26, 1993 III' ~ - ....... COUNCIL MEETING MINUTES April 26, 1993 TAPE READING that four individuals speak in favor of the budget whether it be Councilors, staff, or other interested members of the public. He also stated that he has secured the services of a moderator, Dave Taylor, who will have control over the debate and allow a question/answer period if time allows. Mayor Kelley stated that his intent on scheduling the debate was to get both sides out to the public for them to make a decision on the budget issue. He also stated that he did not know until late this afternoon as to the date and time, therefore, was unable to advise the Council in advance of his plans. 0240 PRESENTATION - IZZY'S PIZZA. Park Director Holly stated that Izzy's Pizza had sponsored this year's Youth Basketball program and in appreciation for their generosity and support, a placque was presented by Mayor Kelley. Sue Hewitt, Woodburn Store Manager, stated that the staff and management are enthusiastic about supporting this type of program and they hope to continue supporting youth programs within the City in the future. 0309 CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber of Commerce, reminded the Council of the following upcoming events: 1) May 12th - the annual Industrial Ag Tour; and 2) June 18th - 20th -- Settlemier Days. 0334 WOODBURN COMEBACK CAMPAIGN REPORT. Councilor Figley stated that the Committee is tentatively scheduling the downtown clean-up day on Saturday, May 15th, at 9:00 a.m.. More details will be available at the next regular Council meeting. 0348 LETTER FROM NORCOM 9-1-1 USER BOARD. A letter from Board President Bob Benck was included in the agenda packet for Council review. Councilor Jennings stated that he would bring this item up for discussion under new business. 0379 LETTER FROM TERRY WILL RE: 1993-94 BUDGET. Administrator Childs advised the Council that he had received a letter today from Terry Will and that he had distributed copies of the letter to them for their information. He also reminded the Council that the public hearing on the proposed budget was closed at the last regular meeting. 0407 STREET CLOSURE REQUEST. Larry Kleinman, Secretary/Treasurer of PCUN, stated that their organization has decided to change the content of their Cinco de Mayo celebration on May 2nd Page 2 - Council Meeting Minutes, April 26, 1993 ",. .-., - --." COUNCIL MEETING MINUTES April 26, 1993 TAPE READING due to the recent death of Cesar Chavez. Therefore, between 1 :00 and 3:00 p.m., they would like to dedicate it as a memorial. Since there may be a larger crowd than originally anticipated, they requested that Broadway Street, between B St. and C St., be closed off for vehicular traffic. Chief Wright advised the Council that there are two residences that have driveways which abut B Street. Mr. Kleinman stated that their parking lot also abuts B Street and that they would not be blocking the residences. 0574 TABLED BUSINESS - MID-WILLAMETTE COUNCIL OF GOVERNMENTS. JENNINGS/FIGLEy.... remove from the table the matter of withdrawal from the Mid-Willamette Valley Council of Governments. The motion passed 4-1 with Councilor Sifuentez voting nay. Councilor Jennings stated that he had been concerned about the time frame which needed to be met in order to withdraw from COG. Attorney Shields had prepared a legal opinion which stated that written notice of withdrawal from COG must be done at least six months prior to the end of the fiscal year. A full year of membership dues must be paid to COG if an agency elects to withdraw within a time period which is less than six months from the start of the fiscal year (July 1 - June 30). SIFUENTEZ/GALVIN.... amend the motion to read that withdrawal from COG will be in fiscal year 1994-95 and monies earmarked through the savings of the annual dues be dedicated for a swimming pool. The motion to amend passed unanimously. The motion as amended passed unanimously. 0805 COUNCIL BILL 1466 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 1992- ~ Council Bill 1466 was introduced by Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1466 passed unanimously. Mayor Kelley declared the bill duly passed. 0880 BID PROPOSALS - COMMUNITY CENTER FIREPLACE REPAIRS (EARTHQUAKE DAMAGE), Park Director Holly stated that over 20 masonry companies were contacted for an informal invitation to bid process. Only 4 companies came to the Center to look at the repair job and, of those, 3 companies submitted bids. Those bids are as follows: Molalla Masonry, $7,250.00; Portland Chimney, $4,450.00; and T.S.U. of Stayton, $5,380.00. Director Holly also stated that federal funds may be available to help with the repair costs. Page 3 - Council Meeting Minutes, Ap,ril 26, 1993 111" -, - ~ COUNCIL MEETING MINUTES April 26, 1993 TAPE READING The Council questioned if local firms had been contacted regarding the repair work. Director Holly stated that he presumed that they had been, however, he did not know why they did not submit a bid. Additionally, the loose bricks have been removed and waiting another two weeks to authorize the repair would be acceptable. JENNINGS/HAGENAUER.... table this item until the next regular meeting. The motion passed unanimously. ~ COUNCIL BILL 1467 - RESOLUTION DECLARING CITY'S ELECTION TO RECEIVE STATE REVENUES DURING FISCAL YEAR 1993-94. Council Bill 1467 was introduced by Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed. .1.Q2Q COUNCIL BILL 1468 - RESOLUTION AUTHORIZING AGREEMENT WITH AGRIPAC. INC.. TO PROVIDE SEWERAGE DISPOSAL SERVICE OF NON- PROCESS WASTEWATER. Councilor Hagenauer introduced Council Bill 1468. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed. 1091 ENGINEERING REPORT - TRAFFIC SIGNAL AT KMART/BI-MART SHARED ACCESS TO HIGHWAY 214. Public Works Manager Rohman briefly reviewed the report which provided the Council with the options to either 1) approve, 2) modify, 3) disapprove the report and request different information, or 4) disapprove the report and abandon the project. The estimated project cost is $123,000 which will be paid for by benefitted property owners. The staff recommended Council acceptance of the engineering report and passage of the proposed resolution which would also set a public hearing date of May 10, 1993 to hear testimony from affected property owners. JENNINGS/FIGLEY... approve the engineering report as presented. The motion passed unanimously. 1141 COUNCIL BILL 1469 - RESOLUTION CALLING FOR A PUBLIC HEARING ON COUNCIL'S INTENT TO ESTABLISH A SPECIAL ASSESSMENT DISTRICT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE KMART/BI-MART SHARED ACCESS TO HIGHWAY 214. Council Bill 1469 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On Page 4 - Council Meeting Minutes, April 26, 1993 III' - ~ """" COUNCIL MEETING MINUTES April 26, 1993 TAPE READING roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1469 duly passed. 11 71 PROPOSED SALE OF SURPLUS PROPERTY. Public Works Manager Rohman provided background information on the property which is located in the Industrial Park area. The property was originally purchased in 1981 with the intent to construct City shops, storage areas, and a water well. The water well was constructed, however, the maintenance shop was not constructed due to a lack of funds. In 1991, four acres of the property was sold and there has recently been interest expressed by two different companies to purchase approximately 2 acres of the remaining property. The City would retain ownership of approximately 1.4 acres since it contains the water well and wellhouse. The staff recommended that the Council approve in concept the sale of the property by sealed bids and that a public hearing be held on May 24, 1993 regarding the proposed sale of surplus property. Councilor Jennings questioned which funds would be receiving the proceeds from the sale of the property. Public Works Director Tiwari stated that the money would be returned to the Capital Improvement Funds where the funds were originally obtained. JENNINGS/FIGLEy.... hold a public hearing on May 24, 1993, 7:00 p.m., regarding the sale of surplus property, and approve in concept the sale of the property through sealed bids as recommended by staff. The motion passed unanimously. 1364 REQUEST FOR SOUND AMPLIFICATION PERMIT. Centro Cultural requested permission to use sound amplification equipment during their Cinco de Mayo Celebration on Sunday, May 2, 1993, between 10:00 a.m. and 8:00 p.m.. The Council had previously granted this organization permission to use the downtown parking lot and close off certain streets in the downtown area. JENNINGS/SIFUENTEZ.... request by Centro Cultural be approved and allow the use of sound amplification equipment from 10:00 a.m. until 8:00 p.m.. The motion passed unanimously. 1437 SOLICITATION PERMIT - OREGON STATE PUBLIC INTEREST RESEARCH GROUP (OSPIRGL Staff recommended approval of a request from OSPIRG to allow local solicitation and waive the permit fee with the following conditions: 1) provide beginning and ending dates of solicitation campaign; 2) furnish list of names and addresses of solicitors to the Police Dept.; and 3) solicit during daylight hours. Page 5 - Council Meeting Minutes, April 26, 1993 III' -- - ~ COUNCIL MEETING MINUTES April 26, 1993 TAPE READING FIGLEY/SIFUENTEZ.... solicitation permit be granted with the conditions as outlined in Administrator Childs recommendation and fees be waived. Councilor Jennings stated that the Police Department did receive some complaints last year from local citizens and those complaints need to be brought to OSPRIG's attention before the solicitation drive begins. Police Chief Wright stated that he would contact OSPRIG regarding the complaints. The motion to grant the permit passed unanimously. 1573 STREET CLOSURE REQUEST - PCUN. JENNINGS/FIGLEY... approve street closure as requested by PCUN on Broadway between B Street and C Street except for the area in front of the two residences. The motion passed unanimously. 1637 NORCOM 9-1-1 USER BOARD RECOMMENDATION. Councilor Jennings stated that the workshop with the user agencies did advocate the retention of NORCOM 9-1-1. JENNINGS/HAGENAUER.... move out with vigor to hire a new 9-1-1 Director. Councilor Figley suggested that representatives from the User Board participate in the selection process. Bob Benck, User Board President, stated that there are still a number of issues to be decided upon and that the User Board will assist the City in anyway possible. Administrator Childs stated that it seemed to be the consensus of the group present at the workshop that a new Director needs to be hired and the letter from the User Board underscores the desire of the group. However, the Board did not make any specific recommendation on a salary level for the new Director. He stated that he had researched the salary range levels of Directors from other agencies in Oregon and he suggested that the salary range level for the Director be changed from 21.0 to 22.0 (5% increase). JENNINGS/FIGLEY... amend the motion to include that the position be advertised in salary range level 22.0. Councilor Jennings expressed his opinion that hiring a Director at a lesser salary level indicates that we are providing a training ground for individuals to move onto higher paying positions within a short period of time. The motion to amend passed unanimously. The motion as amended also passed unanimously. 2002 Councilor Jennings questioned if the Council was going to state their position regarding the proposed budget and/or operating levy. Councilor Figley stated that she did support the budget and operating levy as proposed. She also stated that the Budget Committee has brought certain Page 6 - Council Meeting Minutes, April 26, 1993 - - -.... COUNCIL MEETING MINUTES April 26, 1993 TAPE READING issues to the Council's attention which does need to be addressed during the next budget year. Councilor Jennings expressed his support of the budget but also stated that salaries are an issue that does need to be looked at. He also felt that the City should wait to see if the legislative actions at the State level are adopted before the Council takes any definitive action. He also suggested that flyers be distributed to the public and a political action committee (PAC) should be formed to initiate this type of support. Councilor Hagenauer also endorsed the budget and agreed with formation of a PAC. Councilor Sifuentez stated that the input from the Budget Committee was very good and the message was heard by the Council. She stated that the City deserves a fair share of the tax dollars collected within the City and she expressed her support of the budget and operating levy. Councilor Galvin also expressed his support of the budget and operating levy. When Mayor Kelley was asked what position he had regarding the budget and levy, he stated that he would not make a statement one way or another. He did state that the debate would provide the public with sufficient information in order to make a choice on the operating levy, therefore, flyers should not be necessary. Councilor Figley stated that she preferred to go house to house to get information out to the public rather than the Cable TV debate as the only source. Attorney Shields stated that a PAC would be required if information is distributed to the public either for or against a political issue. Public funds can only be used to provide information that is of a neutral position. Mayor Kelley reiterated his desire to bring out both sides of the budget and that he would not commit himself on this issue. 2440 Staff reports included in the agenda packet included: 1) State Highway 99E and State Highway 219 project updates; and 2) Availability of property adjacent to City Hall for additional parking area. 2498 Councilor Sifuentez stated that the Swimming Pool Committee has met and they are very energetic in trying to assess the options available for a swimming pool. The Committee is also looking for potential fund raisers and she encourage the Council and public to help formulate ideas to raise project revenues. 2530 Councilor Figley expressed her appreciation to the staff in getting the Museum and Gift Shop open. She also complemented all city employees on doing a tremendous job for the City. Page 7 - Council Meeting Minutes, April 26, 1993 111" - - ""'"'" COUNCIL MEETING MINUTES April 26, 1993 TAPE READING 2591 Councilor Jennings expressed his appreciation to the Cable TV Access Committee for their involvement in having live broadcasts of Council meetings. He stated that they were doing a great job and had the public's interest at heart. Administrator Childs commended City Recorder Tennant for her coordination of tasks involving the replacement of carpeting in the Finance/Court offices and the utilization of Community Service workers to help with the moving of furniture and repainting of offices. 2668 ADJOURNMENT. The meeting adjourned at 8:20 p.m.. APPROVED ~ ~AYOR ATTEST fYl,~~ Mary T nant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, April 26, 1993 111'