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Agenda - 04/12/1993 CITY OF WOODBURN 270 MONTGOMERY STREET # WOODBURN, OREGON o CALL TO ORDER AND FLAG SALUTE ROLL CALL MINUTES A. Council minutes of March 15 Workshop, March 22, 1993 Regular and Executive Session, March 27, 1993 Special Meeting, March 29, 1993 Workshop and Special Meeting, and April 5, 1993 Workshop. 3A B. Recreation & Park Board minutes of March 22, 1993. 3B APPOINTMENTS AND ANNOUNCEMENTS ANNOUNCEMENTS A. Council Executive Session: April 14, 1993 - 8:00 A.M., City Hall, Council Chambers, regarding union labor negotiations. 4A PRESENTATIONS PROCLAMATIONS C. National Library Week - APRIL 18 - 24, 1993. 4C COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Comeback Campaign COMMUNICATIONS A. Written - Letter from Marion County Commissioners regarding tax coordination process. 6A BUSINESS FROM THE PUBLIC (This allows public to introduce items for Council consideration not already scheduled on the agenda.) PUBLIC HEARINGS A. FY 1993-94 City Budget. 8A TABLED BUSINESS GENERAL BUSINESS A. Council Bill 1462-Resolution authorizing acceptance of Conditional Deed of Gift, and entering into agreement with State for maintenance of aircraft at MacLaren & releasing Youth Adventures from previous agreement. 10A Page 1 - Woodburn City Council Agenda of April 12, 1993. Bo F. G. H. Council Bill 1463 - Resolution initiating an engineering report on traffic signal at Kmart/Bi-Mart access with Highway 214. Council Bill 1464 - Resolution setting public hearings on question of whether certain buildings constitute dangerous buildings. Council Bill No. 1465 - Resolution endorsing proposal of a Chemeketa Cooperative Regional Library Service bond levy, Sound amplification permit for Cinco de Mayo celebration on May 2, 1993. Transfer of OLCC license: The Pier Restaurant. Request by Police Department to apply for federal SAT grant. Acceptance of donation to Police Department for purchase of video camera. 10B 10C 10D 10E 10F 10G 10H 11. 12. APPROVAL OF CLAIMS A. Bills for the month of March 1993. PUBLIC COMMENT 11A 13. 14. 15. NEW BUSINESS SITE PLAN ACTIONS STAFF REPORTS B. C. D. E. F. G. H. "After Shock" Staff Report. Recreation and Park Department earthquake damage report. Maintaining architectural integrity of Downtown Historic District. City input on DEQ hearing. Notice of chlorine violation at WWTP. Review of city regulations concerning carnivals. Letter of appreciation to city of Portland. Development of a committee roster. 15A 15B 15C 15D 15E 15F 15G 15H 16. 17. 18. MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION A. Emanuel Hospital litigation. ORS 192.660(1)(h) B. Discussion of real property transactions concerning the Country Club Road realignment. ORS 192.660(1)(e) ADJOURNMENT Page 2 - Woodbum City Council Agenda of April 12, 1993. COUNCIL WORKSHOP MEETING MINUTES March 15, 1993 TAPE READING 0040 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 15, 1993. CONVENED, The Council met in a workshop session at 7:00 p.m. with Mayor Kelley presiding. The purpose of the meeting was to discuss wastewater issues. ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Absent Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckxitz, Public Works Manager Rohman, Wastewater Superintendent Sinclair 0049 Public Works Director Tiwari stated that decisions relating to the wastewater plant will be one of the expensive items that this Council will have to deal with. Woodburn is surrounded by agricultural land and the City's treated wastewater is discharged to the Pudding River. He indicated on the map the different cities which are contributing pollutants to the Pudding River and stated that Woodburn is the largest city in the area. Therefore, we will have to do our share of cleaning up so that the river will have less pollutants. The City does have various management programs that it does follow, however, new regulations continue to impact the City's treatment program. He stated that pollution does not have political boundaries. Pollution from the areas outside of the City's boundaries will still have an impact on the City's wastewater treatment and allowable discharge limits to the river. 0229 Frank Sinclair, Wastewater Superintendent, provided the Council with background information on federal government's goal to protect public health and clean-up the environment. The responsibility has been placed on local government to meet requirements established by the Environmental Protection Agency (EPA) and the State Department of Environmental Quality (DEQ). The current plant was put into operation in 1979 which met regulations at that time and was designed for a 20-year build out. There is still capacity available, however, the plant is not capable of meeting new regulations which is being formulated by DEQ. It is estimated that a new plant could cost in the neighborhood of $36,000,000. He reviewed the areas outside of the City which are contributing to the pollution of the Pudding River and septage problems when Page 1 - Council Workshop Meeting Minutes, March 15, 1993 3A COUNCIL WORKSHOP MEETING MINU~ March 15, 1993 TAPE READING leaches into ground water. He explained the City's current treatment process and showed slides of how the operation works. He stated that projections pertaining to a 20- year buildout usually relate to the need to review the structural capability of certain portions of the plant. For example, concrete does deteriorate and may need to be replaced within 15-20 years of original construction. The City is required to investigate lab results which are outside of the average otherwise EPA issues a violation to the City. As part of the plant expansion, the City will be required to meet stipulated permit requirements. The City does spread some of the sludge on certain fields but the City must continue to monitor the PH level of the sludge even after it is spread on the fields. Director Tiwari stated that a public hearing before DEQ will be held on March 18th to hear testimony on the Total Maximum Daily Load which may be discharged to the Pudding River. To further discuss this issue, he introduced Dada Wightman, representing CH2M Hill, who has been working with the City on the Facilities Plan. Ms. Wightman provided background information on DEQ's responsibilities as set forth by the EPA and the standards established by DEQ to protect the environment. She reviewed DEQ's standards for discharge of BOD and ammonia into the Pudding River for the City and AgriPac. DEQ used a model formula to arrive at limitations to be imposed on the City's discharge. The City has discussed the items of concern with DEQ of which some of the items were addressed in the TMDL. However, not all of the items were addressed by DEQ and staff feels that not all of the questions and concerns were answered. Therefore, the public hearing testimony before DEQ will include the remaining questions and concerns and hopefully be included in the final TMDL's. The main issue of concern from staff is that DEQ has never given the City the documentation associated with the model. A copy of the model was only given to the staff just recently for review. Ms. Wightman stated that next opportunity the City would have to respond to DEQ following the public hearing would not be until a permit is issued. There are still some negotiations that will be available with DEQ relating to planned growth. Director Tiwari stated that the informal agreements made by DEQ during their discussion with staff needs to be brought out in the public hearing testimony so that the plant design will meet whatever requirements are imposed and not be changed while construction is being done. The City does have a permit and consent order which gives the City deadlines in which to get certain work accomplished. Design of a new plant will not take place until DEQ does agree on the final permit requirements. Under the current consent order, the City still has capacity at the plant and can continue to develop. Preston Tack, 2197 Camilla Way, stated that he has no problem with the technical decisions but feels that the problem should be looked at as a whole since Woodbum is only a part of the problem in discharging effluent to the Pudding River. He Page 2 - Council Workshop Meeting Minutes, March 15, 1993 3A COUNCIL WORKSHOP MEETING MINUTES March 15, 1993 TAPE READING recommended that Woodburn be a part of, if not lead, in a type of approach that would be Pudding River basin wide so that all of the problems be looked at were best to locate facilities, how to organize financially to resolve a Pudding River problem. He urged that a regional approach be looked at vary seriously by Woodburn. Gil Flower questioned if the City had discussed a regional approach to resolving the Pudding River problem. Director Tiwari gave some historical background on how he had tried to pursue the regional approach in the past. The staff has covered some of the regional issues but the staff has not gone so far as to look at a regional facility which is governed by a separate regional board. He has contacted Clackamas and Marion counties to see if they would support a major share of a septage study and hopefully share in the costs of what eventually needs to be done. Discussion was held regarding the regional approach which has been done by other governmental units. Director Tiwari stated that getting agencies together on a regional basis may be a more difficult since those cities are not being forced to make any changes that would require the construction of only one major plant. Councilor Jennings urged the staff and Council to look at all of the positive aspects in addressing this issue. Mr. Tack provided the Council with his educational and technical background in wastewater management and offered his services to assist the staff in contacting other agencies regarding the regional approach. 2690 ADJOURNMENT, The meeting adjourned at approximately 8:20 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, March 15, 1993 3A TAPE READING 0001 OOO3 0014 0024 0071 0107 COUNCIL MEETING MINUTES March 22, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 22, 1993. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/ARNTZEN...approve the March 8, 1993 regular and executive session minutes and the March 15, 1993 executive session minutes; and accept the Planning Commission minutes of March 11, 1993. The motion passed unanimously. MEETING ANNOUNCEMENTS. On March 29, 1993, 7:00 p.m., City Hall Council Chambers, the Council will hold a workshop to discuss 9-1-1 dispatch services. On April 5, 1993, 7:00 p.m., City Hall Council Chambers, the Council will hold a workshop regarding a traffic light installation at either Progress Way or the K- Mart/Bi-Mart access to Highway 214. CHAMBER REPORT. Patrick Vance, representing the Chamber Board, stated that Executive Director Jane Kanz had attended the Oregon Trails kickoff festival in Portland. He also reminded the public that the Chamber's Casino Night is scheduled for April 16th at the Woodburn Fire Station. This program is a major fundraiser in obtaining annual operating revenues. Page 1 - Council Meeting Minutes, March 22, 1993 3A COUNCIL MEETING MINUTES March 22, 1993 TAPE READING In addition, Mr. Vance provided the Council with copies of the new city map which is being distributed at the Chamber office. 0148 WOODBURN COMEBACK CAMPAIGN. Councilor Figley stated that the annual Clean-Up weekend is scheduled for March 27 and 28, 1993. United Disposal will have the drop boxes available for yard debris on those dates. On Saturday March 27th, 9:00 a.m., Library Park, the Comeback Campaign will be serving coffee and donuts to individuals who are willing to help clean-up the garbage in the downtown area and along the railroad tracks. Garbage sacks and gloves will be provided and she encouraged the local residents to participate in this project. 0171 LETTER FROM CHAMBER OF COMMERCE SUPPORTING NORTHLAND CABLE TELEVISION. City Administrator Childs read a letter from Susan King, Chamber President, expressing her appreciation of the support given by Northland Cable to the Chamber and towards other community related activities. Mayor Kelley stated that comments or presentations made by the public to the Council would be limited to 10 minutes. If the comments, concerns or presentations would be more lengthy than the time period would allow, he requested that the information be put in writing for Council review and/or consideration at the next meeting. 0203 Barbara Lucas, 214 E. Clackamas CI, requested that the Council review their policy in granting permits to carnivals. She stated that a recent carnival held in the Wal-Mart parking lot created increased traffic along Hayes Street in their neighborhood. She also felt that the Council had half-way promised not to increase the traffic flow along W. Hayes Street until the Transportation Task Force has reviewed the overall traffic plan and the City's Transportation Plan goes into effect. Councilor Figley requested staff to provide the Council with information on the current policy and discussion on the traffic issue be held at the next regular meeting. 0297 Santos Garcia, President of the Centro Cultural Club of Woodburn, stated that his organization will be sponsoring a "Cinco De Mayo Celebration" on May 2, 1993 in the downtown area. He requested that a two block area between Front Street and Second St. on Hayes Street and between Grant and Garfield Streets on First Street be closed to thru traffic between the hours of 10:00 a.m. and 8:00 p.m.. He stated that the purpose of the celebration is to provide the community with an awareness of the Hispanic culture and to promote a Page 2 - Council Meeting Minutes, March 22, 1993 3A TAPE READING 0435 O536 0594 COUNCIL MEETING MINUTES March 22, 1993 multi-cultural environment. The downtown parking lot would be used to set-up the booths and outdoor stage. Dan Quinones, 1355 N. Front Street, stated that their organization wanted to hold a local celebration and have a few local booths consisting of food, arts and crafts, and general information. Councilor Jennings stated that their request will be addressed under the agenda item of New Business. PUBLIC HEARING - 1992-93 SUPPLEMENTAL BUDGET. Mayor Kelley declared the public hearing open at 7:19 p.m.. Administrator Childs stated that the Budget Committee had recommended that the supplemental budget be approved following their hearing on February 18, 1993. The proposed budget provides for revenues and expenditures within the newly established Cable TV Franchise Management Fund, which was created by Ordinance No. 2100, and the supplemental budget involves no property tax funds. No one in the audience spoke either for or against the proposed 1992-93 supplemental budget. The Mayor declared the public hearing closed at 7:23 p.m.. COUNCIL BILL 1457 - ORDINANCE ADOPTING A 1992-93 SUPPLEMENTAL BUDGET. Council Bill 1457 was introduced by Councilor Jennings. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1457 passed unanimously. The Mayor declared the bill duly passed with the emergency clause. COUNCIL BILL 1458 - ORDINANCE PROVIDING FOR PROCEDURES FOR LOCAL IMPROVEMENTS AND SPECIAL ASSESSMENTS. Council Bill 1458 was introduced by Jennings. The two readings of the bill were read by title only since there were no objections from the Council. The staff advised the Council that the proposed ordinance would repeal Ordinance 1879 and the City's Bond Counsel has reviewed Council Bill 1458 for compliance with Ballot Measure 5. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1458 duly passed with the emergency clause. Page 3 - Council Meeting Minutes, March 22, 1993 TAPE READING 0666 0875 O9O6 0933 COUNCIL MEETING MINUTES March 22, 1993 COUNCIL BILL 1459 - RESOLUTION AUTHORIZING A SUPPLEMENTAl COOPERATIVE AGREEMENT REGARDING IMPROVEMENTS TO HARDCASTLF AVENUE BETWEEN GATCH STREET AND HIGHWAY 99E. Councilor Jennings introduced Council Bill 1459. Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Manager Rohman stated that the supplemental agreement would provide for the State to equally share in the costs of the street overlay on Hardcastle which was not part of the original agreement since the State thought that they would only patch Hardcastle Avenue. In addition to the storm drain repair, the City is also replacing the lead-jointed waterlines located within the right-of-way and the City will replace the sidewall( as part of the total project. The overlay will be completed later this summer and the staff will be negotiating with the contractor for extension of the overlay between Gatch Street and North Front Street. On roll call vote for final passage, Council Bill 1459 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1460 - RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1992-93. Council Bill 1460 was introduced by Councilor Jennings. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1460 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1461 - RESOLUTION ENTERING INTO AN AGREEMENT WIT,~ THE CITY OF SALEM FOR USE OF THE SALEM CENTER BY THE RETIRED SENIOR VOLUNTEER PROGRAM Councilor Jennings introduced Council Bill 1461. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1461 duly passed. PURCHASE OF SAND FILTER NOZZLES. Public Works Director Tiwari advised the Council that the original nozzles, which were purchased over 13 years ago, were not the short stem nozzles as required by the construction specifications. It wasn't until 1987 that the staff became aware of the contractor's error. The staff has been negotiating Since the contractor was in error, the manufacturer has agreed to replace the nozzles at 50% of the current price for each nozzle which will save the City approximately $13,688. He recommended that the Council approve the purchase of 2,320 Flexkleen Mark III sand filter nozzles from EMICO in the amount of $10,370.40. 3A Page 4 - Council Meeting Minutes, March 22, 1993 3A COUNCIL MEETING MINUTES March 22, 1993 TAPE READING JENNINGS/FIGLEY .... approve the purchase of Flexkleen Mark III sand filter nozzles in the amount of $10,370.40. The motion passed unanimously. 1008 PARATRANSIT PLAN UPDATE. Public Works Manager Rohman stated that the Federal Transit Administration (FTA), through the Oregon Public Transit Division, has requested that the City submit a letter to the FTA requesting that the undue financial burden waiver not be considered by FTA until such time as the FTA has established some administrative rules on this issue. The provisions relating to the undue financial waiver are included in the federal requirements under the Americans With Disabilities Act, however, the City has until January 1997 to be in compliance with the act. JENNINGS/FIGLEY... approve the staff recommendation to send a letter to FTA requesting delay of their consideration of the City's complementary paratransit undue financial burden request at this time. The motion passed unanimously. 1118 PRESENTATION - MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS. Alan Hershey, Executive Director, stated that the City has been a member of COG since the 1960's. The intergovernmental agreement describes the main mission of COG which is to assure cooperation and pooling of common resources between governmental agencies to provide citizens with the utmost value for their tax dollars. He reviewed various programs which are either developed by or currently managed by COG. Those programs include: (1) concept of the Urban Growth Boundary which was eventually adopted by the State of Oregon; (2) creation of a Senior Services Agency to obtain federal grant funds and serve the needs of the senior citizens in the tri-county area; (3) development of the Youth Service Team program; (4) formation of the Regional Library Service which replaces a County library system; (5) reapportionment of City precincts and Ward boundaries; (6) Revolving Loan program which aides businesses in obtaining loans that they would not ordinarily get for local expansion and new jobs; (7) Regional Agricultural Strategy which involves export assistance to identify new parties who would purchase products from businesses within the tri-county area; and (8) served as a facilitator in the formation of the 9-1-1 center in Marion and Polk counties. He urged the Council to continue their support of the COG program and also requested that the Mayor take his seat on the COG Board or appoint a Councilor to serve in his place to insure that the services provided by COG are consistent with the primary mission established in the agreement. 1489 CINCO DE MAYO CELEBRATION. JENNINGS/FIGLEY .... with the concurrence of the Police Chief, allow the closure of First Street from Garfield to Grant Street and Hayes Street from Page 5 - Council Meeting Minutes, March 22, 1993 3A TAPE READING 1528 1612 1644 1655 1696 1730 COUNCIL MEETING MINUTES March 22, 1993 Front Street to Second Street for the Cinco de Mayo celebration scheduled for Sunday, May 2, 1993, between 10:00 a.m. and 8:00 p.m.. The motion passed unanimously. LETTER FROM ST. LUKE'S RE: PROCESSION IN DOWNTOWN AREA. Councilor Sifuentez read a letter from St. Luke's requesting temporary closure of streets in the downtown area in order to allow a procession on Friday, April 9, 1993 at 5:30 p.m.. During a brief discussion on the request, it was concluded that this type of activity would be classified as a parade and Chief Wright is allowed to issue parade permits without having Council approval. JENNINGS/GALVIN .... request from St. Luke's be submitted to the Police Chief. The motion passed unanimously. SITE PLAN #93-02 -- GOODWILL STORE. Community Development Director Goeckritz stated that the Planning Commission has approved, with conditions, the construction of a new Goodwill Store to be located on Highway 99E just north of the existing Food Warehouse store. SAFETY ACTION TEAM {SAT) OFFICER PROGRAM - In a memo to the Council from Chief Wright, he advised them that he will be employing an additional officer in late April 1993 and the SAT program will begin during the months of May and June as per the conditions within the private corporation grant. Councilor Sifuentez expressed her appreciation to Community Development Director Goeckritz and Public Works Director Tiwari for the volume of work being accomplished and the good work being done. Councilor Arntzen stated that the No Smoking Bill will soon be introduced to a State legislative Committee. He also stated that if it does not pass at the State level, he will pursue this issue at the City level. Councilor Figley stated that she would like to see the City get rid of the 3 miles of unpaved roads within the City limits over the next 10 years even if it includes the use of gasoline tax funds to help offset the total cost to property owners who live along those streets. Public Works Director Tiwari stated that he would soon be presenting a proposal to the Transportation Task Force on this issue, however, policies and funding methods need to be addressed since it there will be a substantial cost involved by the time all of the streets are paved. Page 6 - Council Meeting Minutes, March 22, 1993 3A COUNCIL MEETING MINUTES March 22, 1993 TAPE READING 1859 Councilor Jennings provided the Mayor and Councilors with copies of the last Transportation Task Force meeting minutes. Options available to acquire funding for street improvements include (1) formula to establish traffic impact fees, (2) proposing a $.029 increase in city gas tax, (3) hotel/motel tax increase from 6% to 7.5% with a $75,000 cap to the City, and (4) Business registration fees be dedicated to the Transportation Program rather than Code Enforcement. The Task Force is getting closer to submitting a plan to the Planning Commission, City, and Oregon Department of Transportation for their review and approval. 2146 Mayor Kelley questioned the City's role in repairing deteriorated sidewalks within the City. Public Works Director Tiwari stated that sidewalks are the responsibility of the property owner to repair. However, the City does have a subsidy program available in which a property owner can receive up to 50% for replacement of a sidewalk, not to exceed $500. If the need to repair a sidewalk is brought to the City's attention, the staff will write to the property owner advising them of the subsidy program and encourage them to repair the sidewalk. 2287 City Administrator Childs commended the work being done by RSVP Coordinator Pat Hellhake for taking over the program which had been without a coordinator since September 1992. 2335 EXECUTIVE SESSION. JENNINGS/FIGLEY .... adjourn to executive session under the authority of ORS 192.660(1)(h) to discuss current litigation involving Stonehedge Properties. The motion passed unanimously. The meeting adjourned to executive session at 8:17 p.m. and reconvened at 8:35 p.m.. 2376 Mayor Kelley advised the public that no decision on the litigation discussed in executive session will be made by the Council at this time. 2394 Councilor Jennings informed the Council that the fir trees in front of the Fir Grove Motel have been cut down. Since the trees were on private property, he knew that nothing could be done about saving the trees, however, removal of the trees took away a long-standing landmark of the City along Highway 99E. Page 7 - Council Meeting Minutes, March 22, 1993 3A COUNCIL MEETING MINUTES March 22, 1993 TAPE READING 2460 ADJOURNMENT. The meeting adjourned at 8:37 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, March 22, 1993 3A Executive Session COUNCIL MEETING MINUTES March 22, 1993 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 22, 1993. CONVENED. The Council met in executive session at 8:22 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present The executive session was held under the authority of ORS 192.660(1)(h). Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant, Community Development Director Goeckritz, Park & Recreation Director Holly. Press: LeeAnn Hamnick, Woodburn Independent City Attorney Shields provided the Council with a status report on litigation pending with Stonehedge Properties. ADJOURNMENT. The executive session adjourned at 8:33 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Executive Session, Council Meeting Minutes, March 22, 1993 3A SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 27, 1993. 0003 CONVENED. The Council met in a special meeting at 9:10 a.m. with Mayor Kelley presiding. 0010 ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Present Councilor Galvin Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present 0020 0040 Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Police Lt. Null, Community Development Director Goeckritz, Building Official Arzonian, Code Enforcement Officer Culver Aisc in attendance: Approximately 8 staff members from Salud Medical Clinic The purpose of the meeting was to brief the City Council on the damage to buildings/property located within the City caused by the March 25, 1993 earthquake. City Administrator Childs provided the Council with a general overview of the earthquake damage. There were no direct earthquake related injuries, however, we did have some injuries subsequent to the earthquake at Wal-Mart involving chemical spills. The city staff responded rapidly to the situation, and tours with county and state emergency officials have been conducted to visually assess the damage. As of Friday night, there were some displaced persons who lived in apartment buildings located in the downtown area. There are also some limited street closures along Front Street and other side streets in the downtown area. With the cooperation of the County Emergency Services, a telephone hotline was established to encourage property owners to call and provide an assessment of damage to their property to assist the County in requesting the Governor to declare state of emergency and to determine where economic assistance may be available to those property owners. Flyers and other media methods are being used to advertise the telephone hotline number. Page 1 - Special Council Meeting Minutes, March 27, 1993 3A SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING 1 O76 Community Development Director Goeckritz stated that the Building Official had started assessing the damage to buildings which house businesses early Thursday morning and by later that day visually assessed over 50 commercial businesses. Some of the outlying shopping centers were temporarily closed. The major damage was in the downtown area along Front Street. The City of Portland called on Thursday to offer the services of a structural engineer to give the City a more thorough evaluation of structural damage. The engineer did provide an evaluation sheet used nationwide which also included a checklist of action to be taken in this type of an emergency. There were 7 structures which were determined to be inhabitable those being Salud Medical Clinic, old green bank building at Front & Arthur St., Woodburn Office Supply, Smart Shop building, Solo T-Shirts/bike shop building, Pool Hall, upstairs of the building of Front & Lincoln and the upstairs of the building on Front & Grant Streets. The structural engineer will be providing a more detail report to the City by the first of the week. Property owners will still be required to hire their own structural engineer to make a full detail analysis to determine what needs to be done to make their building safe. O347 Public Works Director Tiwari stated that there was no major damage to the City's infrastructure. The major concern was the water tower which does not seem to have suffered any damage. In the area of shifting, there were no major cracks in the waterlines, however, there was one waterline break on Thursday at Gatch and Hardcastle and one small waterline break on Friday which may not be directly related to the quake. In regards to the sewer lines, it is unknown as to how much additional infiltration may be related to the quake since there is always some shifting of the lines. Councilor Arntzen questioned if current building codes must meet certain earthquake standards. Public Works Director stated that seismic design is always required in major structures. Wooden structures do have a lot of flexibility and are one of the safest structures from a seismic point of view. Even the old structures such as the tower was designed to have seismic motion in mind even though structures installed in the 1950's and 1960's did not have the seismic requirements. Councilor Jennings questioned if repair of damaged buildings must meet the earthquake standards or can they be restored to same condition prior to the quake. Community Development Director Goeckritz stated that Woodburn has been designated as a seismic 3 quake zone by the State since January 1993 and repairs to existing buildings must meet those earthquake standards. Councilor Figley questioned if the old part of the Ubrary was damaged. Page 2 - Special Council Meeting Minutes, March 27, 1993 3A TAPE READING 076O SPECIAL COUNCIL MEETING MINUTES March 27, 1993 Public Works Director Tiwari stated that the staff does not feel that there is any major damage at that location other than there was some minor damage to the chimney. Councilor Sifuentez questioned the damage to the Settlemier House. Director Goeckritz stated that 3 chimneys were damaged which will need to be taken down and renovated. Police Lt. Null stated that 13 occupants of the apartment complex located above the Smart Shop were displaced due to damage to the structure. Temporary housing was available through St. Luke's then 2 nights of motel vouchers were provided by Red Cross. The main concern which led to the evacuation of those individuals was that the major damage to the structure is on the same side as the fire escape. Mayor expressed his pleasure with the cooperation that the city departments have displayed over the last two days. He thanked those individuals who worked diligently on this situation. He also requested that the Council to ask the County to ask the Governor to declare a state of emergency within Marion County. JENNINGS/FIGLEY .... City Administrator draw up a resolution requesting that the City Council through the Marion County Commissioners request the Governor to declare Marion County a disaster area and that resolution not be returned to the Council for further action but be signed by the Mayor and a telephone call be made to Commissioner Randy Franke immediately on the Council's action. Attorney Shields stated that passage of a motion would be more appropriate. The motion and second were withdrawn. JENNINGS/FIGLEY .... City Administrator be authorized to contact Marion County Board of Commissioner Randy Franke stating that the City desires the County to ask the Governor to declare Marion County a disaster area. Councilor Jennings stated that Commissioner Franke will expedite the process with the goal to have several procedural requirements accomplished before Monday. On roll call vote, the motion passed unanimously. Al Nunez, Executive Director of Salud Medical Center, stated that they would like to get their operation going again on Monday. He requested that the Council authorize the partial closure of the downtown parking lot behind the medical building so that they could place their motor home, which is setup as an office, and a minivan on the site. They are also looking for some type of awnings to borrow so that they can resume health screenings on Monday and into borrowing some large tents and partitions. Page 3 - Special Council Meeting Minutes, March 27, 1993 3A TAPE READING 1283 1376 SPECIAL COUNCIL MEETING MINUTES March 27,1993 JENNINGS/SIFUENTEZ... dedicate the'use of the downtown parking lot between Garfield and Hayes Street to exclusive use by Salud beginning Monday, March 29, 1993. The motion passed unanimously. Al Nunez stated that a local architect/engineer was brought in to assess the damage of the Salud building and he had informed them that it would be approximately $50,000 to repair the building to the same standard as it was before. If the clinic is required to repair the building to the new code standards the cost would be approximately $200,000. He stated that the clinic sees at least 150 people each day and if it costs $200,000 to repair the building it may be two years before the repairs are completed. He also stated that he has been working with Councilor Jennings in securing assistance from the National Guard. Mayor Kelley stated that offers have been made by Wal-Mart and K-Mart to assist the clinic in anyway possible. Further discussion was held regarding security of the clinic's property in the downtown parking lot during evening hours. Mr. Nunez stated that the clinic has limited funds available for security personnel and requested some assistance from the City for at least one week until things can become more organized. FIGLEY/SIFUENTEZ .... authorize overtime for the Police Department for up to one week to patrol the parking lot and Salud's property. Further discussion was held regarding long term security if Salud needs to use the parking lot for an extended period of time. Mr. Nunez expressed concern in the possibility of not having adequate security of the dispensary unit. On roll call vote, the motion passed unanimously. Councilor Jennings stated that it is very important that the City obtain estimated damage figures by Monday morning before the City staff meets with representatives of the Marion County Disaster program. The County agency is more than willing to help the City but certain procedures must be followed. In addition, he was concerned about the speed of the trains since the vibration is causing more damage to the buildings along Front Street. FIGLEY/SIFUENTEZ .... request the staff to contact Southern Pacific/Amtrak to reduce the speed of trains as they are going through Woodburn until such time as the buildings are structurally stable. On roll call vote, the motion passed unanimously. Councilor Jennings expressed his appreciation to the Building Official and Code Enforcement Officer for the work they did following the aftermath of the quake and the decisions made by staff to insure the safety of the citizens. Page 4 - Special Council Meeting Minutes, March 27, 1993 3A TAPE READING 1550 1847 SPECIAL COUNCIL MEETING MINUTES March 27, 1993 Councilor Figley stated that she had come to this meeting with three questions to be discussed: 1) What is happening with Salud Medical Clinic, 2) what can the City do to make sure the downtown businesses can get back on their feet, and 3) what can be done to preserve the historic aesthetic value of the downtown buildings. Director Goeckritz reminded the Council that the property owners do have a choice of demolition or restoration. Councilor Hagenauer expressed concern over the one-way traffic on Front Street due to public safety. Administrator Childs stated that the decision to allow the northbound traffic was based on a recommendation of county and state officials and in consideration of those businesses that remain open. However, if the Police Department determines that conditions are unsafe, then the street should be closed to thru traffic. Mayor Kelley stated that he had visited every business in Woodburn that was open for business on the day of the quake. He also had received offers of assistance from State Representatives Patti Milne and Jim Bunn, along with other local business owners. ADJOURNMENT. The meeting adjourned at 10:12 a.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 5 - Special Council Meeting Minutes, March 27, 1993 3A COUNCIL WORKSHOP MINUTES March 29, 1993 TAPE READING 0700 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 29, 1993. 0703 CONVENED. The Council met in a special meeting at 7:00 p.m. with Mayor Kelley presiding. 0708 ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present 072O Staff Present: City Administrator Childs, Police Chief Wright, Police Lt. Null, City Recorder Tennant. Aisc attached is a list of agency represenatives and other individuals who attended the workshop. Mayor Kelley stated that the purpose of the workshop was to discuss the options available regarding the operation of the 9-1-1 Emergency Communications Center with member agencies. Police Lt. Null provided the agency representatives and other interested members of the public with a status report on the Center since he took over as part-time operations manager on February 1, 1993. He stated that the goal is to have a 2 person, 24-hour coverage, however, there are currently 8 of the 9 dispatchers working since one individual is on parental leave. Even with some overtime scheduled, there are some instances in which only one dispatcher is working the console. The availability to expand to an E 9-1-1 system is currently being held up by the State. Until funds are released, the 9-1-1 Center will continue to operate under the current system. Lt. Null explained the difference between the PSAP (Public Safety Answering Point) designation and the dispatch center. In order to receive telephone tax funds, each agency must designate a PSAP center but the dispatch center is funded through additional revenues from agency who use the center to dispatch calls for service. It is possible to designate a PSAP center which is different than the dispatch center. Page I - Council Workshop Minutes, March 29, 1993 3A TAPE READING 0923 1358 COUNCIL WORKSHOP MINUTES March 29, 1993 Kevin Hendricks, Woodburn Rural Fire District Chief, provided the group with an overview of how the Salem Dispatch Center operates. He stated that calls are received by a complaint taker who is required to get basic information then that information is sent by computer to the dispatch taker. The dispatcher does not talk to the individual who is reporting the incident, therefore, it is possible that not all of the pertinent information is given to the dispatch taker for relay to the responding unit. He stated that the Salem Center is understaffed and it represents numerous agencies in Marion and Polk counties. He qualified his statements by advising the group that the way the operations were handled is about a year old and things may have changed since then. He also stated that in having the NorCom Center, the dispatchers know the area and can obtain more information if it is necessary. If it was decided to use Salem as the PSAP, he encouraged the agencies to continue the dispatching services through NorCom. Randy Garner, Woodburn Ambulance Service Inc., agreed with Chief Hendricks in that it is important that the dispatchers know the correct locations since some cities have duplicate street names. Bob Benck, representing Hubbard Fire District, stated that response time is crucial for medical and fire services. His concern is having a dispatch center which is too large. Administrator Childs stated that the City Budget Committee had recommended that it was a good time for the Council re-evaluate the program since the Communications Manager position was vacant. Options to look at included (1) leaving the program status quo, (2) going to an outside agency for PSAP and dispatching services, (3) establishing an ORS 190 agency which make the center a separate district, and (4) re-evaluating the distribution formula for dispatch fees. The Mayor requested a show of hands to see if the agencies wanted to keep the center in Woodburn or transfer to Salem. An overwhelming majority of the agencies wanted to keep the center in Woodburn with the current arrangement of the City housing the program or establishment of an ORS 190 agency. Police Chief Wright stated that the formula was established several years ago and was designed to assess costs on a use-basis to meet operational expenses. Over the last two years, the User Board has elected to maintain a 9th dispatcher position by funding the salary and benefit costs from telephone tax funds rather than increasing the contributions from each dispatch agency. Using the telephone tax funds over the last two years has depleted the funds which will be available when E 9-1-1 is installed and for upgrades to the Page 2 - Council Workshop Minutes, March 29, 1993 3A COUNCIL WORKSHOP MINUTES March 29, 1993 TAPE READING current system during the interim periOd. Decisions made on the Center affect 30,000 people in the area and 12 different agencies. With the program under the City's budgetary control, the service level is dictated by the Budget Committee and Council's decisions, due in part to the City being the largest contributor to the program, and the other agencies are not having an equal voice in the decision making process. Administrator Childs discussed the budget preparation; how the allocations for revenues for dispatch services were arrived at; the Budget Committee's recommendation to hire a consultant to look at program options and, if it remains intact, the re-evaluation of the formula which may increase some of the agencies costs; and revising the current computations to eliminate the subsidy of the 9th dispatcher position. Councilor Jennings stated that he had requested the workshop of the member agencies rather than hiring a consultant at this time since the agencies need to have a say in what eventually happens, in addition, he felt that if a re- evaluation of the formula needs to be done, it could be accomplished by the agencies working together to arrive at an agreed upon formula. Mayor Kelley questioned each representative as to what their organization would prefer of the options available. Thomas McWhirt, City of Donald - phone tax is given to the City but they do not have Police, Public Works, or Fire District dispatch involved. Albert Bernard, St. Paul Fire District - continue with program as it is. Bob Benck, Hubbard Fire District - continue to use local 9-1-1 center but look at ORS 190 district and the need to wean ourselves away from using telephone tax funds for operational purposes. Stephen Heston, City of Hubbard - keep locally and talk to the people to let convince them that they are getting a good deal for their tax dollars. Rod Yoder, Aurora Fire District - splitting the center may cause more confusion. He preferred the establishment of an independent ORS 190 center since it would be more stable since there is always the possibility that future members of the City Council could disrupt the center's operations. In addition, he stated that their agency may need to pay more money to keep the center locally, however, the money is well-spent. Mike Curtis, Hubbard Police Department, stated that he preferred the ORS 190 agency since it would provide each user with an equal say in the operations of the center even though it may not be the most effective use of taxpayer funds. Page 3 - Council Workshop Minutes, March 29, 1993 3A TAPE READING Tape 2 O001 0189 O359 COUNCIL WORKSHOP MINUTES March 29, 1993 Randy Garner, Woodburn Ambulance, look into the ORS 190 agency but, in any event, keep the center locally. He also suggested that the group look at the possibility of an outside tax to fund the agency. Leo IIg, Monitor Fire District - felt that the current level of service, with some additional costs, would be okay, however, they do want the center to grow much more in number of participating agencies. Councilor Jennings suggested that the User Board meet and come up with a proposal for the member agencies to consider and another workshop with the member agencies and Woodburn City Council be held to discuss the User Board's proposal. Administrator Childs reminded the group that establishment of an ORS 190 agency would mean a separate taxing district and evaluation of property taxes to be collected to meet operational expenses should be evaluated thoroughly since some of the member agencies are within Measure 5 compression. Kevin Hendricks, Woodburn Fire District, suggested that the City start recruiting for a new Communications Manager whose first mandate Would be to evaluate the center and provide it with a new direction. It was the consensus of several member agencies that the Manager's position be filled as soon as possible rather than waiting until after a decision has been made to remain status quo or establish a ORS 190 agency. Rod Yoder, Aurora Fire District, suggested that funding of the Center's operations could be a combination of a per capita formula and on dispatch calls for service. ADJOURNMENT. The workshop adjourned at 8:21 p.m.. APPROVED LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 4 - Council Workshop Minutes, March 29, 1993 3A :! '? 3A TAPE READING 0001 OOO3 OOO8 0020 O036 SPECIAL COUNCIL MEETING MINUTES March 29, 1993 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 29, 1993. CONVENED. The Council met in a special meeting at 6:30 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Administrator Childs, Public Works Director Tiwari, Police Chief Wright, Police Lt. Null, Community Development Director Goeckritz, Building Official Arzonian, Code Enforcement Officer Culver, Park Director Holly, City Recorder Tennant The purpose of the meeting was to update the City Council on the damage to buildings/property located within the City caused by the March 25, 1993 earthquake and actions taken by staff to insure the safety of the public. City Administrator Childs stated that some property owners have contacted the City regarding damage to their property, however, there are still a large number of property owners who have not responded to the City's request for information. As of 5:00 p.m. this date, Marion County has not made any official request to the State requesting that Marion County be declared a disaster area. He was unaware of what other local communities within Marion County are doing to encourage the County to make a request to the Governor's office. On Tuesday, March 30th, County Emergency Personnel and the Federal Emergency Management Agency (FEMA) will be in Woodburn to assess the damage within the City. Southern Pacific Railroad/Amtrack has complied with the City's request to slow down the train speed through town to reduce the vibration along Front Street. The trains are now traveling at 35 MPH through the downtown area. In regards to Salud Medical Center, they are working with Public Works and the Police Department in order to continue their operation. Mobile vans and a motorhome are located on the south end of the downtown Page 1 - Special Council Meeting Minutes, March 29, 1993 3A TAPE READING 031 2 O39O 0486 SPECIAL COUNCIL MEETING MINUTES March 29, 1993 parking lot. Parking is still available on the north end of the parking lot with access in and out of the lot at the north entrance. He stated that the Council of Governments had contacted him regarding the ability of Salud to apply for funding under a Community Development Block Grant program but the deadline for applications is on Friday, April 2nd. Funding of up to $600,000 could be available for the purpose of rebuilding at the present site or building at a new location. Marion County has offered to assist Salud in making the application, however, they have requested that the City authorize them to make application rather than the City applying for the funds. JENNINGS/SIFUENTEZ... give Marion County permission to apply for the Community Development Block grant funding to aide Salud. Councilor Sifuentez declared a potential conflict of interest on this issue since she is a board member for Salud. Based on her declaration of a potential conflict of interest, she withdrew her second. The motion was then seconded by GALVIN. On roll call vote for final passage, the vote was 5-0-1 with Councilor Sifuentez abstaining. Police Chief Wright commended Lt. Null for his work in contacting businesses, media, and other sources in the coordination of emergency services. He stated that the Dental van will be in on Wednesday which will take up the entire south end of the downtown parking lot but it will be gone by Friday. Salud hopes to have a temporary site available within the near future. His staff has been able to minimize the overtime for security purposes since the alarm system for the Salud's facility is still operational and the City has another alarm system being used by the clinic. Community Development Director Goeckritz stated that the City has received a letter from the structural engineer from the City of Portland. There are 5 buildings in the downtown area which are of concern and the Building Official and Code Enforcement Officer are still working on the assessment of damages. Councilor Figley suggested that the City express their appreciation to the railroad for their cooperation even though it is unknown as to the duration of the slower train speed. Councilor Jennings stated that Woodburn Office Supply has requested that they have a temporary office outside the building in order to conduct regular business. The staff stated that they would try and accommodate the business. Councilor Jennings also suggested that the blocked off area next to the Smart Shop be extended since a structural engineer employed by the owner of the Page 2 - Special Council Meeting Minutes, March 29, 1993 COUNCIL WORKSHOP MEETING MINUTF~ April 5, 1993 TAPE READING 0001 DATE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIl. 5, 1993. 0003 CONVENED. The Council met in a workshop session at 7:00 p.m. with Mayor Kelley presiding. The purpose of the meeting was to discuss proposed traffic signal installations on Highway 214 at K-Mart/Bi-Mart and/or Progress Way/Tierra Lynn Drive intersections. 0016 ROLL CALL. Mayor Kelley Present Councilor Arntzen Present Councilor Figley Absent Councilor Galvin Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Sifuentez Present Staff Present: City Administrator Childs, Public Works Director Tiwari, Community Development Director Goeckritz, Public Works Manager Rohman, City Recorder Tennant 0O36 In reviewing the history of the placement of a traffic signal at the K-Mart/Bi-Mart access, Public Works Manager Rohman stated that Bi-Mart had signed an access agreement with the State Transportation Department which required them, and any other development in the area, to participate in the payment of a traffic signal when traffic warrants were met. In March 1992, the State Transportation Dept. (ODOT) conducted a traffic study which concluded that traffic warrants were met and a traffic signal must be installed. The City completed their engineering study and held a public hearing on the establishment of a local improvement district. Following the hearing, concerns were raised by Attorney Bob Engle, representing WWDM properties, citing a more definite need at the Progress Way intersection than the K-Mart/Bi-Mart access. The Council then decided to hold this workshop to discuss in more detail on the feasibility of installing traffic signals at one or both locations. Public Works Director Tiwari stated that affected property owners had been notified of this workshop. In attendance at the meeting representing ODOT was John Grassman, District Manager, and William Bradshaw, Regional Traffic Engineer. John Grassman stated that the access agreement was originally signed by Bi-Mart for the development of their property and is viewed as a contractual agreement to access Highway 214. When K-Mart was developed, they were also included in the access agreement and access points were placed directly across from each other to accommodate Page 1 - Council Workshop Meeting Minutes, April 5, 1993 3A COUNCIL WORKSHOP MEETING MINUTES April 5, 1993 TAPE READING a traffic signal. A traffic study was conducted in March 1992 at the K-Mart/Bi-Mart access and the Progress Way intersection. The results of the study showed that the K- Mart/Bi-Mart access warranted a traffic signal while the Progress Way intersection did not meet the warrants. The warrant standards used by ODOT come from the Manual On Uniform Traffic Control Devices (MUTCD) which is used nationally. ODOT willnot install a traffic signal until warrants are met at the Progress Way intersection and then it would still have to be placed on the State's long-term funding program which may take a few years for the installation of the signal. At some point in time, traffic signals will probably be at both locations on Highway 214. Don O'Roke, General Manager of Fleetwood, stated that his company has in excess of 700 employees who work during one shift period. In addition, Silvercrest and other industries in their area also employ a substantial number of employees who use the Progress Way intersection during the week. He also expressed concern regarding the number of vehicles using the intersection which are oversized and create their own separate problem in taking up the two lanes of traffic on Highway 214 in order to make a right turn off of Progress Way. Wendall Foote, Specialty Polymers, stated that double tank trucks also have difficulty getting into and out of Progress Way and a dangerous situation could arise with these vehicles since they carry hazardous materials. Other traffic is also created by motorists using Industrial Way and Progress Way as a bypass to Highway 214 rather going to the Highway 99E/Highway 214/Highway 211 intersection. Mayor Kelley stated that his impression of what is happening is that it is not a question of whether one or the other intersection will get a traffic signal but when each intersection would have a signal installed. Attorney Bob Engle questioned ODOT as to how much of a factor was placed on the decision to allow the K-Mart/Bi-Mart signal since it would be paid by a local improvement district rather than addressing the public safety issue. Mr. Grassman stated that the warrants all relate to public safety and only one warrant needs to be met to allow a traffic signal. The access agreement expedites the installation process since the State will not be paying for the signal. Lillian Warzynski, Planning Commission member, stated that the access agreement for the commercial developments were part of the conditions imposed by the Commission and City Council. She expressed concern in having a traffic signal at Progress Way since Tierra Lynn Drive, which is a residential area, is directly opposite Progress Way. She also suggested that the traffic light at the K-Mart/Bi-Matt access will provide a gap in traffic movement to allow safer left-turns from Progress Way onto Highway 214. Page 2 - Council Workshop Meeting Minutes, April 5, 1993 3A TAPE READING COUNCIL WORKSHOP MEETING MINUTES April 5, 1993 Willard Bradshaw, ODOT Regional Traffic Engineer, reviewed the 11 categories in the MUTCD for traffic signal warrants. They include: 1) minimum vehicle volume, 2) interruption of continuous traffic, 3) minimum pedestrian volume, 4) school crossing, 5) progressive movement, 6) accident experience, 7) systems warrant (network grid system), 8) combination of warrants #1 and/12, 9) four hour volumes, 10) peak hour delay, and 11) peak hour volumes. Even though meeting only one of the warrants could justify the need for a traffic signal, the manual still requires ODOT to look at other alternatives to installing a signal. Attorney Engle questioned ODOT's interpretation of the traffic count study since the numbers show more activity at the Progress Way intersection. Mr. Bradshaw stated that during a 16 hour period, the Progress Way intersection had 1,000 right turns and 500 left turns. The right turns do not count as highly in determining if warrants are met. As an alternative, the City could widen Progress Way to 3 lanes which would allow the large vehicles to make a left turn onto Highway 214 without tying up both lanes of traffic on Highway 214. Councilor Sifuentez stated that the traffic impact is greater at the shopping centers during the weekend and the need to install a light at the K-Mart/Bi-Mart access is necessary since motorists are using both sides of the street trying to make left turns at the same time. Mr. Bradshaw stated that the City and State cannot ignore the Progress Way intersection and they would need to keep a close watch on the intersection once a signal is installed at the K-Mart/Bi-Mart access. In addition, a traffic signal at the Progress Way intersection will have an impact on the residential area along Tierra Lynn Drive and it may end up being a collector street to Hardcastle Ave. He stated that past experience with traffic signals do show that traffic gaps are created with traffic lights. Attorney Engle stated that the large trucks need more time to negotiate a right or left turn and the distance from the K-Mart/Bi-Mart access may not be enough to create a safe entrance onto Highway 214. He stated that public safety should be weighed more heavily than who is going to pay for the traffic signal even though the K-Mart/Bi-Mart access may meet the warrant requirements. His purpose in pursuing this issue is to give the Progress Way property owners an opportunity to also have a traffic signal at the Progress Way intersection. Public Works Director Tiwari reiterated that warrants are public safety issues and are a part of a systematic determination of when warrants are met. In regards to truck traffic, he suggested that businesses look into the operational hours of trucks utilizing Progress Way to determine if using non-peak hours for moving manufactured homes would create an easier entrance onto Highway 214. It was also noted that state law also requires pilot cars in front and back of the vehicle moving a manufactured home and the interruption from the traffic signal may not be enough to safely bring those vehicles out onto the roadway since the 4-lane highway narrows down to 2-lanes just west of the Progress Way intersection. Page 3 - Council Workshop Meeting Minutes, April 5, 1993 3A TAPE READING 2943 ATTEST COUNCIL WORKSHOP MEETING MINUTES April 5, 1993 Mr. Grassman stated that if the property owners are willing to pay for the traffic signal at Progress Way, ODOT will probably allow the installation of the signal. Discussion was held regarding the Industrial Way/Highway 99E intersection which also aligns with the entrance/exit to MacLaren School. It was suggested that the businesses communicate with their employees who usually make a left-turn from Progress onto Highway 214 to use the Industrial Way intersection. At some point in time, a traffic signal may also be required at that particular intersection to allow access to Highway 99E. Mr. O'Roke advised the City that his company is planning on increasing the number of manufactured homes built and they will be running two full-time shifts. Councilor Jennings stated that he felt a traffic signal should be installed at the K- Mart/Bi-Mart access, however, he also felt that a signal at Progress Way should be installed. Mr. Grassman stated that a recount of traffic should be done before final determination is made as to whether or not a signal should be installed. However, he expressed concern in obtaining an accurate count until such time as the construction work on Highway 99E is completed. In regards to pedestrian traffic along Highway 214, Administrator Childs stated that school crossing areas are located west of the Progress Way intersection and most of the pedestrian traffic along Highway 214 is found on the south side of the road. Mayor Kelley requested that Attorney Engle meet with the property owners in the Industrial Park and respond to the City within 2 weeks as to whether or not they are willing to pay for a traffic signal. The City will proceed with the traffic signal at the K- Mart/Bi-Mart access with the hope that the other property owners will pay for the Progress Way signal and then both signals can be installed at the same time. ADJOURNMENT. The workshop adjourned at 8:2~ p.m. APPROVED LEN KELLEY, MAYOR Mary Tennant, Recorder City of Woodburn, Oregon Page 4 - Council Workshop Meeting Minutes, April 5, 1993 3B MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING MARCH 22, 1993 WOODBURN COMMUNITY CENTER 5:15PM CALL TO ORDER The meeting was called to order at 5:15pm in the upstairs meeting room of the Community Center. ROLL CALL Board Members Present: Larry Watson, David Ott, Lee Ehrens and Jack Mitchoff Board Members Absent: Sue FoFana-Dura, Barbara Rappleyea and Frank Anderson Staff Present: Nevin Holly, Director; Shirley Pitt, Secretary; Terry Williams, Recreation Coordinator and John Pitt, Parks Superintendent III MINUTES The Recreation and Parks Board Minutes of February 22, 1993 were presented for approval. MOTION: J. MITCHOFF: Approve Recreation and Parks Board Minutes of February 22, 1993 as written. L. EHRENS: Seconded the Motion. Motion passed unanimously. IV ADOPTION OF AGENDA The Agenda for meeting of March 22, 1993 was submitted for approval. MOTION: D. OTT: Adopt Agenda for March 22, 1993 Recreation and Parks Board Meeting as presented. J. MITCHOFF: Seconded the Motion. Motion passed unanimously. V CENTENNIAL PARK UPDATE Director Holly reported to the Board that Centennial Park continues to gain momentum. The Rotary account is now close to $30,000.00. Last week Nevin met with a playground sales representative and the anonymous donor at his office. The three of them received a plan for Centennials playground area. The next day they traveled to several sites in the Portland area and surveyed playground areas. Finally, the plan was decided upon. The final approval and ordering of the playgound equipment should be completed within 2 weeks. Nevin told the Board that the playground equipment is as fine, or better than any in any of the Portland Parks and much better than any Salem has. It is hoped that the playground equipment will be installed this summer. In the next few weeks Nevin will be working on preparing the site review plans as well as property annexation papers for the Planning Commission. The park continues to gain community impetus. Nevin will be contacting the National Guard and Marine Reserve regarding assisting us in grading and site preparation. Jack Mitchoff stressed the importance of proper drainage. Lee Ehrens said he had spoken with someone from the Water Division regarding the possibility of water to the site. Larry Watson apologized to the board for the delay in getting them the mock up of the park, however it should be ready within the next month. 3B Page 2 Park Board Minutes March 22, 1993 VI VII SENECAL ESTATES WETLAND AREA Director Holly reported that on March 10 he met with Mr. Jack Broome of the Wetland Conservancy and toured the Senecal wetland area. Mr. Broome was very impressed with the area and expressed interest in assuming ownership of the area. In that this is a direct donation of land we felt it would be best if the Wetland Conservancy dealt directly with the developers. Nevin consequently discussed the issue of the wetland with Craig Munson of Dave Trapp and associates. Craig indicated he felt their company would be willing to deal directly with Mr. Broome and the Wetland Conservancy. Nevin discussed the possibility of the City donating wetland areas already in City ownership to the Wetland Conservancy as well. It was determined that perhaps a good way to deal with this issue would be to go forward with the current donation from Trapp and Associates and observe how this donation works out for a year or so. Then if it works out, pursue other properties for possible dispersal to the Wetland Conservancy. Nevin and Mr. Broome also discussed briefly a possible joint use agreement involving the cities properties. Board Member Lee Ehrens said that he had toured the Senecal Wetland area and felt it should be turned over to the Wetland Conservancy. DIVISION REPORTS Maintenance Division - John Pitt John reported that with the nice weather vandalism is on the upswing again with approximately 46 manhours spent in the last month in repainting and repairing the vandalism. Crew has been readying the garden plots for April 15th opening. This program went extremely well last year with every plot planted. Ball fields are being worked up when weather permits and the mowing equipment is ready to go. Crew has been taking vacations in preparation for an anticipated busy summer. Leisure Division. Terry Williams Terry told the Board that Brian Sjothun had just completed a very successful AAU Basketball Tournament. 11 and under VIII Terry has been meeting with adult basketball people and adult softball teams. DIRECTOR'S REPORT Nevin said he was still waiting for final plans and financial equipment to come from Larry Kreigshauser regarding the Legion Ball Park Project. He will keep the Board informed as to the progress of this project. The Gillis Foundation is awarding the Museum a $5,000 grant. They plan to spend the money on a large projection screen television. Nevin wrote the grant in 1990 and since no one had heard from them it was a surprise when they were notified they were awarded the money. Nevin told the Board he is currently preparing a State Museum Grant which will be submitted every year for the Museum. The summer youth program grants are being prepared. There are two separate projects which aid our Department. The paint crew and the summer cement projects crew. 3B Page 3 Park Board Minutes March 22, 1993 IX X Woodburn Together submitted a grant for $50,000.00. There is also a grant through Marion County Youth Services Commission which Nevin will be preparing. This is the same service as the Teen Pak grant that was unsuccessfully Submitted two years ago. The Spring and Summer Brochure should be ready to go to the printers within the next week. Nevin said he had heard from Rosetta Wangrin who has begun a much needed Women's Crisis Center in Woodburn. She asked to be allowed to come and speak at some future meeting. Nevin said he encouraged her to come at anytime. BUSINESS FROM THE BOARD Lee Ehrens suggested that Centennial Park be written up in the Woodburn Independent in an article that explains what is happening and what will be the outcome of the Park. Lee feels the more people who are aware of Centennial Park, and what will be offered at the site, the more support will be generated. Lee also requested a summary of what had been donated to the Park, how much is needed to complete the Park and just basically where we stand regarding the project. Nevin will prepare this for the Board. Jack Mitchoff told the Board that the Ditch Open was going to be a bigger success this coming year than last. He, Terry Williams and Dan Glennon were meeting and getting things started for this event. ADJOURNMENT MOTION: J. MITCHOFF: Moved to adjourn at 6:00pm L. EHRENS: Seconded the motion. Motion passed unanimously. CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 4A NOTICE I, LEN KELLEY, OREGON DO COUNCIL TO WOODBURN THE DULY ELECTED MA YOR OF THE CITY OF WOODBURN, HEREBY CALL A SPECIAL MEETING OF THE WOODBURN CITY BE HELD ON WEDNESDAY, APRIL 14, 1993 AT 8:00 A.M. AT CITY HALL, COUNCIL CHAMBERS, 270 MONTGOMERY STREET, WOODBURN, OREGON, SPEClFICALLY TO CONDUCT AN EXECUTIVE SESSION TO DISCUSS UNION LABOR NEGOTIATIONS. DA TED THIS ~/t_ DA Y OF APRIL, LEN i~ELLEY, MA YOR / Authority: ORS 192.660(1)(d) 4C PROCLAMATION NATIONAL LIBRARY W _EF Libraries provide information essential to our culture; and Librarians provide this verifiable information in response to the needs of citizens at work, home and school; and Reading and information has been an integral part of our national experience; and Libraries have remained free and accessible to all Americans and have nurtured this Nation with vast resources of knowledge and information; and The quality and quantity of information and services provided by libraries is dependent upon community support; and Staff persons in libraries are a valuable human resource in the age of automation; and The Woodburn Public Library and libraries throughout America are celebrating National Library Week during the week of April the 18th through the 24th, with the theme: "BOOKS MAKE THE WORLD GO 'ROUND"; and NOW, THEREFORE, That theme encourages us to learn more, grow more, enjoy more through the power and pleasure of reading and expand our horizons by using the wide variety of materials our libraries offer. I, Len Kelley, Mayor of the City of Woodburn, do hereby proclaim April 18 - 24, 1993 as WOODBURN LIBRARY WEEK in the City of Woodburn, Oregon and I urge all Citizens to become familiar with the local library and the staff available to assist them in their search for information, IN TESTIMONY WHEREOF, ! have hereunto set my hand and caused the Seal of the City of Woodbutn to be affixed this 12th day of April 1993. Len Kelley, Mayor City of Woodbum, Oregon 6A County OREGON BOARD OF COMMISSIONERS (503) 588-5212 BOARD OF COMMISSIONERS Randal[ Franke Gary Heer Mary Pearmine ADMINISTRATIVE OFFICER Ken Roudybush March 31, 1993 TO: Ail Taxing Districts '" RE: Voluntarily Reinstate Tax Coordination Process Ail of us remember the direction from the 1991 legisla- ture to establish a tax coordination process. The tax coordination process was required for the single fiscal year of 1992-93 (the fiscal year we are presently in). Interest has been expressed that the Board of Commis- sioners ask other taxing districts whether you would be willing to voluntarily participate in a tax coordina- tion process. This wouldn't be the formalized process that we has last time, but rather a gathering of repre- sentatives from all of the taxing districts in Marion County to discuss what each of the taxing districts propose for the next fiscal year. This would include operational levies, construction levies, new tax base or whatever. We are unsure whether there is sufficient interest in this idea to pursue it further. We would like input from all of you as to whether the Board of Commission- ers should call such a meeting to discuss these issues. Please call or write to the Board of Commissioners office and indicate your preference. We are anxious to hear from you. Sincerely, BOARD OF COMMISSIONERS Commissar ~ ' Marion County Courthouse · 100 High Street NE · Salem, Oregon 97301-3670 8A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator F.Y. 1993-94 City Budget Hearing April 8, 1993 SUBJ.: DATE: The budget hearing scheduled for Monday, April 12, 1993 is for the purpose of receiving public comment on the city's F.Y. 1993-94 budget as previously approved by the city budget committee on February 25, 1993. The hearing concerns the entire city budget, including consideration of how State Revenue Sharing funds will be spent, as required by state law. The 1993-94 budget is designed to maintain the current level of city services in respect to the continuing growth of the community and the corresponding growth in demand for the services provided by the city. Significant changes or additions include increased funding of the city's drug investigation and siezure program, changes in contingency items to decrease reliance on the General Operating Reserve Fund, a limited amount of badly needed capital purchases, three new full-time positions and additional part-time help in various departments equivalent to an additional 2.5 full-time positions (FTE). The personnel changes include one additional full-time position each in the Wastewater and Street programs. The Wastewater operator position is necessary to maintain compliance with the city's DEQ/NPDES permit. Other changes include expansion of a half-time Finance Dept. clerical position to full-time, increased hours for several part-time Library employees, and one additional police officer position to reactivate a police Safety Action Team (SAT) for bicycle and foot patrol of the city's downtown core area. The SAT position is partially supported by a corporate grant of 823,500. The Police Department budget also includes three part-time call taker positions to more fully implement the Deferred Patrol Response (DPR) program adopted by the Council. Additional funds for part-time help are included in the Recreation & Parks Liesure Services Division budget to react to increased needs brought on by the implementation of year-around school. At a time when increased attention is focused on the payroll and benefit costs of government at all levels, the city continues to utilize lower cost part-time help to the most practical extent possible. 8A Page 2 - F.Y. 1993-94 City Budget Hearing (4/8/93) The personnel additions described are minimal in respect to the growth in demand for city services. The work load of city staff at all levels has increased dramatically in the past several years; this being ~fter 9 FTE positions had to be eliminated at the onset of Measure 5. Information provided to the budget committee noted that the city's population has grown 12-1/2% in just the last three years while the size of the city workforce has remained unchanged since the Measure 5 reductions. The 5-1/2 FTE added in the 1993-94 budget serve only to maintain the ratio of employees to population served that existed in the first year after Measure 5. A new fund entitled "Cable Franchise Management Fund" has been created within the 1993-94 budget. This fund is designed to facilitate certain non-tax revenues (franchise fees and other specified fees described in the franchise ordinance) which are earmarked for oversight of cable television franchises as well as implementation of a community access TV system. Also, at the request of the budget committee, city fuel tax revenues will be tracked in a separate fund, rather than as part of the Street/Storm Drain Capital Improvements Fund. This is a revenue neutral change. The total budget for all funds is $13,719,387. Total General Fund budget is 92,349,741; Recreation & Parks is 9599,413; and Library Fund 9450,473. Other fund totals are as described in the budget documentation. Total property tax authority within the 1993-94 budget is 92,723,520, an increase of 6% over the preceding year. It should be noted that, due to the property tax compression resulting from the limitations imposed by Ballot Measure 5, the net increase in property taxes collected by the city will be approximately 2.9%. Any increase in property taxes received will be due strictly to valuation increases or the value of new construction; Measure 5 continues to limit a taxpayer's obligation to 910 per Thousand for all non-school entities. In Woodburn's case, this includes the city, Marion County and the Woodburn Fire District. The total levy authority of 92,723,520 includes continuing levies for Recreation & Parks (9600,108) and Library operations (9441,589). The existing tax base, plus a proposed one-year operating levy of $1,484,749, will support General Fund and Transit Fund programs. The operating levy, approved by the budget committee, will be placed before the city's voters in conjunction with the May 18, 1993 vote-by-mail election date. Property taxes anticipated to be collected within the Measure 5 limitations constitute some 14-1/2% of the revenue sources for the city's entire budget. However, these taxes are equal to 56% of the revenue needed to fund the tax-supported programs identified above. The budget committee has continued its previous philosophy in regard to property taxes in the post-Measure 5 environment; that the city won't ask for a 8A Page 3 - F.Y. 1993-94 City Budget Hearing (4/8/93) disproportionate share of the tax dollars available, but that it also deserves to maintain its fair share relative to the other taxing entities. This policy is consistent with the spirit of the "tax coordination" legislation which was in effect the first year following the passage of Measure 5. I wish to express my thanks to the members of the city's budget committee for the many thoughtful hours they committed to reviewing the 1993-94 budget. Likewise, I commend the various city department heads and staff for the time and effort dedicated to presenting well documented and sensible departmental budgets. 10A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: T-~I3 Trainer ,Jet Di~_olay / MacLaren School DATE: April 6, 1993 RECOMMENDATION: Approve Resolution authorizing execution of three documents related to this matter; 1) Conditional Deed of Gift; 2) Intergovernmental Agreement with Childrens' Services Division (CSD); and 3) Mutual Release between city and Youth Adventures, Inc. BACKGROUND: The T-33 Trainer situated on the grounds at MacLaren School was obtained in 1963 through a U.S. Air Force surplus program. Youth Adventures, Inc., a support organization for youth programs at MacLaren, was instrumental in the effort to obtain this aircraft for the community. Because Air Force regulations limit "author- ized donees" to either municipalities or certain veterans' groups, the City of Woodburn agreed to act as the authorized recipient on behalf of Youth Adventures and MacLaren School. A "Certificate" document was executed in 1963 by the City (as "donee"), for the Air Force's records, acknowledging receipt of the airplane. A companion "Agreement" was executed by Youth Adventures, Inc., generally relieving the city of the responsibility for maintenance and upkeep of the airplane. In actuality, all maintenance work on the airplane has been done by MacLaren School personnel. Annually, the Air Force requires donees to complete a brief status update form and furnish current photographs of the display aircraft. City personnel have historically accomplished this task and will continue to do so. The Air Force has also requested execution of the "Conditional Deed of Gift" form, apparently to standardize and utilize the same document with all participating entities. We felt it proper to also update Youth Adventures, Inc.'s role regarding the aircraft. They have not been directly involved with the T-33 for many years and now wish to be removed entirely from any involvement. MacLaren School, on the other hand, is taking care of the maintenance and upkeep on the aircraft and wants to see it remain on their grounds. The Intergovernmental Agreement with CSD effectively substitutes MacLaren School for Youth Adventures, Inc., in regard to all responsibilities outlined in the original agreement between the city and Youth Adventures. The City Attorney has monitored this issue, reviewed the associated documentation and, I believe, concurs with this action as being reasonable and prudent and continuing the city's minimal involvement with this aircraft in the future. IOA COUNCIL BILL NO. 1462 RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF THE CONDITIONAL DEED OF GIFT OF A T-33A AIRCRAFT FROM THE UNITED STATES GOVERNMENT; ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF OREGON FOR MAINTENANCE OF SAID AIRCRAFT; AND RELEASING YOUTH ADVENTURES INC. FROM A PREVIOUS AGREEMENT. WHEREAS, in 1963 the City applied for, and received from the United States government, a T-33A aircraft, to exhibit and display for the enjoyment of residents of the City; and WHEREAS, said aircraft has been displayed on the grounds of MacLaren School and maintained by virtue of an agreement between the City and Youth Adventures, Inc.; and WHEREAS, in recent years, MacLaren School personnel have performed the maintenance work on the aircraft instead of Youth Adventures, Inc.; and WHEREAS, the State of Oregon is willing and able to enter into a formal agreement with the City to perform maintenance on the aircraft and assume the responsibility formerly agreed to by Youth Adventures, Inc.; NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized, on behalf of the City, to execute acceptance of the Conditional Deed of Gift from the United States of America, a copy of said deed which is attached hereto as Exhibit "A" and, by this reference, is incorporated herein. Section 2. That, concurrent with the City's acceptance of the Conditional Deed of Gift, the Mayor is authorized to execute an intergovernmental agreement with the State of Oregon, Department of Human Resources, Children's Services Division, for the maintenance of said aircraft, a copy of said agreement which is attached hereto as Exhibit "B" and, by this reference, incorporated herein. Section 3. That concurrent with the City's acceptance of the Conditional Deed of Gift and execution of the intergovernmental agreement, the Mayor is authorized, on behalf of the City, to execute a mutual release with Youth Adventures, Inc., a copy of said release which is attached hereto as Exhibit "C" and, by this reference, incorporated herein. Page 1 - COUNCIL BILL NO. 1462 RESOLUTION NO. Approved as to form:~~ ~ City Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Date~ Len Kelley, Mayor 10A Page 2 - COUNCIL BILL NO. RESOLUTION NO. Exhibit "A" CONDITIONAL DEED OF GIFT THIS AGREEMENT, made as of , 1993 between the UNITED STATES OF AMERICA (h'e~einafter called "the Government" or "the transferor") represented bY the Aerospace Maintenance and Regeneration Center and the City of Woodburn, Woodburnt Oregon (hereinafter called "the transferee") operating under the laws of the State of Oregon and located at Woodburnt Oregon · WITNESSETH: 1. The Secretary of the United States Air Force is authorized by 10 USC 2572, as amended, to transfer by loan, gift, or exchange any documents, historical artifacts, and condemned or obsolete combat materiel not needed by the Department, without expense to the United States, and under the terms prescribed by the Secre- tary. The City of Woodburn, Woodburn, 0re,on is eligible under terms of 10 USC 2572, paragraph (a)(1). 2. The transferee has applied in writing by letter dated Undated for a T-33A aircraft and has agreed to assume and pay all costs, charges, and expenses incident to the transfer, including the cost of any required preparation for transportation to Woodburn, Oregon . 3. The Government agrees: (a) to release T-33~ , Serial Number: 51-6653 to the transferee on an "as is, where is" basis and without warranty of any kind; and (b) to notify the transferee of the available date for pickup of the property suf- ficiently in advance thereof to enable the transferee to make the necessary arrangements for acceptance. 4. The transferee agrees to accept the property on an ."as is, where is" basis and shall be responsible for all arrangements and costs involved in its movement. The transferee shall, at no cost to the transferor, arrange and pay for disassembly, packing, crating, transportation, and other actions as necessary for the movement of the transferred property to the transferee's display location. The transferee shall not sell, lease, rent, lend, or exchange the transferred property for monetary gain or otherwise, or use it as security for a loan under any circumstances. Addi- tionally, the transferee agrees to remove from the government premises, the transferred property within sixty (60) days after notification of the date the transferred property is available for pickup. 5. The transferee shall use the transferred property in a care- ful and prudent manner, and shall maintain it and make such re- 10A pairs as are necessary to keep it in a clean and safe condition so that its appearance and use will not discredit the transferor. The transferee agrees to use the transferred property for display or educational purposes only and to protect the transferred prop- erty from vandalism by displaying it behind fences, on high ped- estals, or by other suitable means to deter easy access by van- dals. The transferee further agrees to place the transferred property on display within ninety (90) days following physical acceptance of the property and to provide the transferor with an 8" x 10" photograph, depicting how the transferred property is displayed. 6. In addition, the transferee agrees to furnish the transferor a notarized statement by 15 January of each year after taking possession of the property certifying that the aircraft is still in the possession of the transferee and is being displayed in the same manner and condition as indicated by the original photo- graph. If the property has been moved or the display modified in any way, the transferee shall provide an updated photograph and details regarding changes. The transferee shall also certify an- nually by 15 January that the transferred property is being used in accordance with the terms of this agreement. Additional con- siderations for display and safety are set forth in Attachment 2 and are incorporated and made part of this Conditional Deed of Gift. 7. The transferee agrees that transferred aircraft/missile shall not be restored to flying cOndition, nor shall the transferred aircraft/missile be flown under any circumstances. 8. The transferee shall indemnify, and defend the transferor from and against all claims, demands, actions, liabilities, judg- ments, costs, and attorney's fees, arising out of, claimed on ac- count of, or in any manner predicated upon personal injury, death or property damage caused by or resulting from possession and/or use of the transferred property. 9. The transferee agrees to allow authorized representatives of the transferor access to the transferee's records and facilities to assure accuracy of the information provided to the transferor and compliance with the terms of this Conditional Deed of Gift. 10. Title is transferred on special conditions that the T-33A aircraft will not be transferred or otherwise disposed of (including retransferring) withOut the written consent of the transferor. If disposition of the property by any method (in- cluding retransferring) is attempted without the consent of the transferor, title to the property is subject to forfeiture, and the transferor may require return of the property by the trans- feree or may repossess the property from whomever may have pos- session thereof, and the transferee shall bear all expenses, in- cluding legal and other costs incurred by the transferor to ob- tain the return and repossession, as well as any storage costs. 11. Upon the failure of the transferee to observe any of the conditions set forth in this Conditional Deed of Gift and at- tachments thereto, title to the transferred property shall re- vert to and be vested in the transferor. Repossession of all or any part of the transferred property by the transferor shall be at no cost or expense to the transferor, and the transferee shall bear all expenses, including legal and other costs, incurred by the transferor to obtain the return and repossession, as well as any storage costs. 12. If, at any time, transferred property is no longer used for display or educational purposes, or if the transferee no longer wishes to keep the transferred property, written notice shall be given to the transferor, title to the property shall revert to and become vested in the transferor who shall be entitled to im- mediate repossession of the transferred property. The trans- feror will exercise its option within sixty (60) days after re- ceipt of written notice from the transferee and will: a. Advise the transferee that the transferor has another requirement for the transferred item and will make appropriate arrangements for the repositioning. b. Advise the transferee that the transferor desires to take title of the transferred property and will arrange for ap- propriate disposition at the present location. c. Advise that the transferor has no further requirements for the transferred items and that the transferee, at their ex- pense, is authorized, based on preference, to dispose of the transferred item by one of the following methods: (1) Demilitarize/destroy the property to the extent re- quired by current DoD policy set forth by detailed guidance to be provided by the transferor. The transferee will be required to certify in writing to the transferor that all requirements have been met and will provide the transferor with photographs of the property after the demilitarization/destruction has occurred. (2) Transport the transferred property to the nearest military activity, provided the installation commander of that activity is agreeable in writing to accepting the property. The transferee will be responsible for any disassembly necessary, and all arrangements to accomplish the movement. A receipt from the military installation will be required from the transferee to be provided to the transferor for record purposes. 10A Subject to the conditions set forth herein, title to the property shall be vested in the transferee upon receipt of written accep- tance hereof from the transferee. EXECUTED On behalf of the transferor this Aerospace Maintenance and Regeneration Center. 1993 , at the United States of America By: JOE R. McKINNEY Title: Chief, Aircraft Disposition Office Distribution Directorate Agency: Address: AMARC/DS(3) Davis-Monthan AFB Arizona 85707-620t. ACCEPTANCE The transferee, through its authorized representative, hereby ac- cepts title to and delivery of the transferred property, subject to the conditions contained in the Conditional Deed of Gift set forth above. In accepting, the transferee also acknowledges re- ceipt of the attached "Considerations for Display and Safety". Executed on behalf of the transferee this at day of 1993, By: Title: Address: (Name of Transferee Organization) 10A ATTACHMENT 1 CERTIFICATE OF ASSURANCE OF COMPLIANCE C~ty of Wo0dbu~, Woodburn. Oregon (hereinafter called "Applicant-Recipient") hereby agrees that in compliance with Title VI of the Civil Rights Act of 1964, Section 606 of the Federal Property and Administrative Services Act of 1949, as amended, and Section 504 of the Rehabilitation Act of 1973, as amended, no person shall, on the ground of race, color, national origin, sex or handicap, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimina- tion under any program or activity for which the Applicant-Recip- ient receives a gift/transfer/loan from the Aerospace Maintenance and Regeneration Center and hereby gives assurance that it will immediately take any measures necessary to effectuate this agree- ment. This agreement will continue in effect during the time the Applicant-Recipient retains ownership, possession or control of the property transferred by gift/transfer/loan. Further, Applicant-Recipient agrees and assures that its successors and/or assignees will be required to give an assurance similar to this assurance as a condition precedent to acquiring any right, title or interest in and to any of the property transferred herein. This assurance is given in consideration of and for the purpose of obtaining a transfer of federally owned property pursuant to 10 USC 2572 consisting of the following items: T-~A , one each, Serial Number: The Applicant-Recipient recognizes and agrees that such Federal loan will be made in reliance on the representations and agree- ments made in this Assurance, and that the United States Govern- ment will have the right to seek judicial enforcement of this As- surance. This assurance is binding on the Applicant-Recipient, its succes- sors, transferees, and assignees. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant-Recipient. Date: By: Address: Exhibit "B" 10A INTERGOVERNMENTAL AGREEMENT CSD Contract Number: 2-707 Date: March 22. 1993 This Agreement between the State of Oregon, Department of Human Resources, Children's Services Division, hereinafter referred-to as the "Division" and CITY OF WOODBURN hereinafter referred to as the "City" begins April 1, 1993, and ends June 30, 1995, and includes the following that are attached hereto: Document Pages SCHEDULE ! THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES, NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION, OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITrEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CITY, BY THE SIGNATURE BELOW OF 1TS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT IT HAS READ THIS AGRla~-MENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. Reviewed by CSD Contracts Officer~~~~~~'~a~ Date: AGREED: CITY CITY OF WOODBURN 270 Montgomery Street Woodbum, Oregon 97071 By Date AGREED: CHILDREN'S SERVICES DIVISION By Date; BUDGET: 91-93 93-95 FED. I.D: (#) '"' " 10A SCHEDULE CITY OF WOODBURN DATE: PURPOSE This Agreement provides for the display and maintenance of the City's USAF T- 33A aircraft at the Division's, MacLaren School Campus, 2630 North Pacific Highway, Woodburn, Oregon. The aircraft was donated to the City by the United States Air Force. The aircraft's serial number is 51-6653. II. CITY'S RESPONSIBILITIES A. City is responsible for any reporting requirement to the United States of America, Aerospace Maintenance and Regeneration Center. Bo City will notify the Division if the aircraft is not being properly displayed and maintained. III. DIVISION'S RESPONSIBILITIES A. Division will use the transferred aircraft in a careful and prudent manner, and shall maintain it and make such repairs as are necessary to keep it in a clean and safe condition so that its appearances will not discredit the City. Bo Division will keep the grass within a 100 foot radius mowed and keep the exterior of the aircraft painted. C. Division agrees that the transferred aircraft shall not be restored to flying condition, nor shall the transferred aircraft be flown under any circumstances. Division agrees to be responsible for any damage or any third party liability which may arise as a result of having the transferred aircraft setting at the Division's MacLaren School subject to the limitations and conditions of the Oregon Tort Claims Act, ORS 30.260 through 30.300 and the Oregon Constitution Article XI, Section 7 to the extent of liability arising out of the negligence of the Division. The Division shall not be required to indemnify or defend the City for any liability arising out of the wrongful acts or employees or agents of the City. Division agrees to allow authorized representative's from the City access to the aircraft for inspection and reporting purposes. However, The City must contact the Division's MacLaren School Superintendent before any such visits. I I I. TERM This Agreement shall begin on April 1, 1993, and end on June 30, 1995. IV. TERMINATION This agreement may be terminated by mutual consent of both parties, or by with party upon 60 days' notice, in writing and delivered by certified mail or in person. Exhibit "C" IOA MUTUAL RELEASE Youth Adventures, Inc. and the City of Woodburn mutually release and discharge each other from any duty, rights or liability of any kind or character which may have existed, now exists or might exist in the future or be determined to exist pursuant to an Agreement executed by Youth Adventures, Inc. and the City of Woodburn on September 20, 1963. Each party individually warrants to have disclosed to the other all material facts necessary to evaluate such a release. AGREED: CITY OF WOODBURN 270 Montgomery Street Woodburn, OR 97071 By: Title: Date: AGREED: YOUTH ADVENTURES, INC. 15544 S. Clackamas River Drive Oregon City, OR 97045 By: Title: Date: lOb MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager SUBJECT: Resolution Initiating Engineering Report on Traffic Signal at Bi-Mart/Kmart Access with Highway 214 DATE: April 7, 1993 RECOMMENDATION: Approve the attached resolution authorizing initiation engineering report for a special assessment for installation of a traffic signal at the Bi-Mart/Kmart access to Hwy 214. of an BACKGROUND: At the Council Workshop on April 5, 1993 the consensus was that a traffic signal was needed at the Bi-Mart/Kmart access to Highway 214. Access agreements the retail centers have with the State Highway Division acknowledge that the signal will be paid for by the property owners when properly warranted. A traffic study by the State Highway Division has found the signal warranted at this location. The special assessment will be for benefitted properties to pay for the improvement. Council action at the March 8, 1993 meeting abandoned the improvement pending further information and discussion which was completed at the April 5, 1993 Council Workshop. The special assessment process must be initiated again for this signal. Council should approve the attached resolution initiating the process by directing that an engineering report be completed. SGNLENGR.RPT lOB COUNCIL BILL NO. 1463 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY ENGINEER TO INITIATE AN ENGINEERING REPORT FOR A SPECIAL ASSESSMENT RELATED TO INSTALLATION OF A TRAFFIC SIGNAL AT THE KMART/BI-MART ACCESS TO OREGON ROUTE 214. WHEREAS, the Oregon State Highway Division has determined that a traffic signal is warranted at the Kmart/Bi-Mart shared access point to Oregon Route 214; and WHEREAS, property owner special assessment is an equitable method of financing said improvement; and WHEREAS, the Woodburn City Council considers the installation of the traffic signal to be necessary and beneficial; and WHEREAS, the cost of engineering is allowed to be assessed against the benefitted properties; and WHEREAS, the Woodburn City Council is authorized to initiate the Special Assessment procedure process per Ordinance #2105, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Engineer is directed to initiate an Engineer's Report regarding installation of a traffic signal at the Kmart/Bi-Mart shared access point to Oregon Route 214. Approved as to form.'4'~~ City Attorney Date APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon 10C MEMO TO' Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Report Re: Dangerous Buildings DATE: April 8, 1993 RECOMMENDATION: Approve accompanying Resolution setting hearings on seven structures tentatively identified as "Dangerous Buildings", as defined in Sec. (d) of Ordinance 1999. REPORT; I hereby report to the Council, pursuant to Ordinance 1999, that the seven (7) structures at addresses identified in the accompanying Resolution potentially constitute Dangerous Buildings as defined in Ordinance 1999. The commonly used names for these buildings are (from north to south): Woodburn IOOF building, "Pool Hall" building, Correos/Solo Edition building, "Smart Shop" building, Salud Clinic building, Bahai Faith building, "old (green) bank" building. Copies of the city's inspection reports on each structure are included with this report. Attempts have been made to notify all known owners or interest holders of record, by Certified Mail, of the fact that this report is being made. BACKGROUND: Immediately following the March 25, 1993 earthquake, city building officials made cursory inspection of the downtown area, focusing on the Front Street area where many instances of visible damage was evident. This was followed by more thorough inspections in subsequent days, which generally confirmed the initial conclusions. As Council is aware, a number of buildings were posted for "No Occupancy" and portions of Front Street and adjacent sidewalks were cordoned off as minimum safety measures. In most cases, building owners or representatives were instructed to engage structural engineers to independently verify the extent of damage and measures that needed to be taken to stabilize the structure. To date, no thorough engineering reports of the nature needed, including recommended courses of action or timelines for action, have been received by the city. As a result, the potential danger to persons or property continues to exist. The most straightforward and reliable process the city has available to ensure that appropriate action is taken is to pursue the Dangerous Buildings process outlined in Ordinance 1999. Our legal counsel has provided a concise outline of this process in a memo which is attached for your review. The content of the memo and the nature of the process are clearly spelled out. 10C Page 2 - Report Re: Dangerous Buildings (4/8/93) Only after this process is properly completed can the city force action in respect to abating the danger. Such action potentially includes the city itself having the necessary work done. During this process we can, and should, continue to encourage voluntary compliance in resolving the individual situations. Such voluntary compliance, completed in a thorough and timely manner, may serve to allow some of the structures enumerated above to be removed from the process at various stages. Likewise, the temporary safety measures taken (barricades, etc.) need to be continued as necessary. Some may feel that this is a slow and cumbersome process. To some degree, it is. However, the process directly concerns people's property rights; thus we must proceed in the most proper legal manner, which is as described in Ordinance 1999. The city's interests also extend to the rights of others, including the right to enter on city rights-of-way without risk of danger. Therefore, it is desireable to implement the Dangerous Buildings process prescribed by Ordinance 1999 as expeditiously as possible, as well as to continue to direct public sentiment toward the goal of rapid voluntary compliance. Council should be aware that there may be significant economic consequences to the city by proceeding with the Ordinance 1999 process. If acceptable compliance by the property owner is not achieved through this process, and a danger still exists, it may be necessary for the city to see that the necessary work is accomplished. Although the cost of such measures can be placed as a lien on the property, the up- front costs will have to be shouldered by the city from contingency funds or other appropriate sources. It is also possible that, in achieving a timely resolution of the potential dangers posed to the public, some compromises may have to be made in regard to the city's process involving preservation of the historic and architectural character of the downtown area. Alteration/construction proposals normally receive preliminary approval from both the Planning Commission and the Downtown Association, which is often a time-consuming process in itself. There may be instances where an administrative judgement might have to be made to facilitate immediate resolution of the dangerous situation, prior to subsequent ratification and approval by the two organizations. 10C MEMO TO: FROM: CHRIS CHILDS, CITY ADMINISTRATO~ / / (~ I\ l,,t \ N. ROBERT SHIELDS, CITY ATTORNE~'~/It~--~' DATE: APRIL 8, 1993 SUBJECT: DANGEROUS BUILDING PROCEDURE UNDER ORDINANCE 1999 Introduction In response to the earthquake, the Building Department acted quickly to inspect and secure certain buildings damaged by seismic activity. Some structures were closed and posted. Where necessary, people were evacuated from the structures. In each case, an attempt was made by the city to contact the responsible party and request a structural engineer's report detailing building damage and the repairs required to make the building safe. It is my understanding that, despite the city's request, no structural engineering reports have been submitted on a majority of the properties and that no repairs have been undertaken on most of the buildings. While the Building Department should be commended for its quick action, it is my opinion that the city has a significant liability potential until the seriously damaged buildings are repaired or demolished. Since the city took initial action to secure these structures on a temporary basis, it is incumbent upon the city to "follow through" with the necessary procedures under Ordinance 1999, the "dangerous building" ordinance. This memo sets forth the necessary procedures under Ordinance 1999. To avoid civil liability, these procedures should be carefully followed. Initial Action bv City Administrator Ordinance 1999 states that city officials shall report dangerous buildings to the City Council. A dangerous building is defined as follows: Dangerous BIjilding. (a) A structure that, for lack of proper repairs or because of age and dilapidated condition or of poorly installed electrical wiring or equipment, defective chimney, gas connection or heating apparatus, or for any other reason, is liable to cause fire, and which is situated or occupied in a manner that endangers other property or human life. (b) A structure containing combustible or explosive materials or inflammable substances liable to cause fire or danger to the safety of the building, premises or to human life. - 10C Memo: Dangerous Building April 8, 1993 Page 2 (c) A structure that is in a filthy or unsanitary condition liable to cause the spread of contagious or infectious disease. (d) A structure in such a weak, dilapidated or deteriorated condition that it endangers a person or Drooertv because of the [~robabilitv of partial or entire collapse. (Emphasis added.) The ordinance requires that you, as City Administrator, report to the Council buildings you believe are dangerous. As I previously advised, it is also desirable to send a notification letter to all involved property owners, at this stage, advising them that the initial action will be taken and that their building will be reported to the Council. You have already accomplished this notification by obtaining basic title information on the properties and sending certified letters to each of the involved property owners. Resolution Setting Public Hearing~ The next step is to present basic information to the Council at its next meeting that the involved buildings are dangerous. The Council then considers this information and sets a date for public hearings. Notice of Public Hearing~ The ordinance then requires that specific notice be given. The City Recorder must mail notices of hearing to the owners of record, by certified mail, return receipt requested. Also, copies of the notices must be affixed to the buildings themselves. Finally, notices should be published in the newspaper at least ten days before the public hearings occur. Additionally, the City Recorder can post notices of each hearing in three public places, although this posting is not strictly required if the newspaper publication is made. After the appropriate notice is given, the City Recorder should prepare an affidavit to this effect. Public He~ring At the public hearing stage, the Council must determine if each involved building is dangerous. A separate public hearing must be conducted concerning each building. The owner of record and any other interested parties have a right to appear at the public hearing and be heard. 10C Memo: Dangerous Building April 8, 1993 Page 3 Even if no one appears at the public hearing, a record should be created as to why, in the city's opinion, the building is dangerous. This will require testimony by the involved building officials as to what investigation was performed and how, based upon this investigation, it is their opinion that the building is dangerous. Photographs and any other exhibits can be considered by the Council at this time. Also, if the Council desires, it would be appropriate for them to view the building. Preparation of Resolution and Findings At the conclusion of each public hearing, the Council can request that an appropriate resolution and findings be prepared. This resolution can order the owner of record to take three alternative actions, based upon what the Council finds appropriate. The owner can be directed to: (1) do nothing since, in the Council's opinion the building is not dangerous, or (2) alter a portion of the building to make it safe, or (3) abate the building. The resolution should be supported by findings justifying the action of the Council and specifying a reasonable time for the owner to comply. Service of Resolution on Owner The resolution and findings must now be served on the owner of the property to allow for voluntary compliance. If the owner complies with the Council's order within the specified time, the process is concluded. However, if the owner fails to comply, the city must consider further action. Abatement If, after the specific compliance time has elapsed, the owner has not repaired or demolished the buildingv the Council must decide between two alternatives. First, the Council can direct city officials to abate the building and assess the necessary costs as a lien against the property. The advantage of this alternative is that abatement can be immediately accomplished. The disadvantage is that the city must bear the initial costs of the building's abatement. These costs would be substantial and could not be recovered until the sale of the property and payment of the city's lien. A second alternative is for the Council to authorize enforcement of its order through the Circuit Court. The advantage to this alternative would be that the city could eventually obtain a court order mandating abatement by the owner and initiate a judicial contempt proceeding if the court order were ignored. The disadvantage would 10C Memo: Dangerous Building April 8, 1993 Page 4 be the delay and expense incurred by having to proceed through the court system to enforce the Council's order. Conclusion I hope this memo provides a useful outline of the process under Ordinance 1999. Please keep me advised as to any new developments, I consider this a high priority matter for the city and am available at your convenience. NRS/kv po~-~/az~d Uullding Dt.u.e.~u, Plan P~vicw 'm; ,:::'-r~ve- C~,o~'CK. g,.~T-~ Distribution: project/JUk-L--e, s~ · WOO t)~ oo- ~4 ~.,(3d T T PI.I £86996~ :C~q S~qlQqlr~ ~0 FIU--Ji:IFIli;GI 9£;~T ~6,'-F:~.-~UN f4~'/-1.") R P. Nl'~.h'4 Porti~¢~ ~.uildin.~ I.%=eau. P.La~ Pauiew 10C 155o 10C £86996&~S:ON ]Bi S9NI~9I~8 ~0 N~B~NB:QI LE:£I £6,-6~-~UN · ,. Block Parcel No.., ATC-20 Dekfllod Evaluation Scdety Assessmen[ Form 10C BUILDING DESCRIFrION: Name: '~'~c u ~6- ;%A~o~_ Addre_~.~, No. of Stodc~: B~rn~ Yes ~ No 5~ Approxinmtc Approx/matc Area; Structural System: Wood Frame [] Unre2fforccd Masonry Reinforced M~sonry I-] Tilt-up Concrete Frame [Z] Concrct¢ Shc~r Wall [] Steel Framc [] Other U,~known E] .Years Square feet OVERALL RATING: (Ckeck O.e3 INSPECTED (Green) LIMneD ENTRY (Ycllow) UNSAFE (Red). INSPECTOR: Inspector ID Affiliation, INSPECTION DATE: Mo/d~y/yezr' T/me '- Primary Occupancy: Dwi[] OthcrRcddcafial[-i Commcrdal~ Office [] Iadustxial I-i PubLicA~cmbly [-] School [] Government l-] Emer. Serv. [] II/storlcf-] Other r~_~v~., ~_~,~r~ lnstntct/ot~: Complete bu/]dlng evaluation and checld/st on nex~ p~c and then summarize results below. pm None Inspected (Green) Ii~ed Entry Uns~c (Red) P,~commendat/ons: Recomnt~nded Po~tcd at this A~se,~mcnt: [3 5]Yc~ []No [~" I'Ve Existing po~fing by: [] No furthcr action rcquh'cd Englnca-h~ Evalua//on required (circle one) ~ Bmi~d~.. needed in the i0110wing Other AT~20 API~ncflx C 13I £86996L~0S :0lq qHl (~' ATC-20 Detc~Ied Eva/uat/on Safety Assessment ~'orm Instructions: Examine the building to detexmme if any hazardous condttions exist. A 'yes 10C answer in categories 1, 2, or 4, is grounds for posting building' UNSAY. If conditlon is ~uspccted to be unsafe and more review is needed, check appromiat¢ Unknown box(cs) and post ~D ENTRY. A'yes" answea' ia category 3 requires posting and/or barrlca '_d'_mg .toff_indicate.~ UNSAI~ ExpI~u "Ycs", "Unlmown" findLugs and en~nt of darn~e under ~,omments. Haza~ous Cond/dou I~dsm Condition Ires ~Vq Unknown 1. Strgctur¢ Hazardou~ Overall Collaose/part!'~l collapse Building or staty leaning 0dtcr 2. H~_ ~ardous Structural Eleme, nts ~lt~dations t'i~ot21[loors (vertical loads) '12oT-unms /pllasters/ corbcls Diaphragms/horizontal bracing Walk/vertical braelng Moment fram~ Prccast connections Other B °o B 8 B 8 U [] [] 3. Nonstru~ural Hazards Parapets/ornamentation ~ ~/l~ht ~e~ 0 [] Intertor walls/l>aradons B B ID Elevators 8 Stairs/exits [] [3 4. Geotechnical Hazards Slope la,ute/debris [] 0 [] Ground mo~?ement, fissures 0 0 0 Ocher B [] [] [] [] 1~ re-'~ o~, ~. .,~-9. $ ..... Sheet ~ o/'~ !3~ Xppand/x C ' A~-30 90d II~ £869~0~:~q q]l S~qlOqlFl~ -nO F~o--~i:FH;QI 8~:£I £6,-'6F.-~ Block Parcel No. ATC-20 Detailed Evalucrtion Sa/ety Assessment Form BUILDING DESCRIPTION: Name: ~l'9/~..,pU..~-~-, o~-~ _ No. of StoHe~: 7_. Basement: Yes [3 No [~ Approximate Age:, Approximate Area: Stn,c/llral System: Wood Frame [~J Unre/nforced Masonry ~ Reinforced Masonry C] Wilt*up [] Concrete Frame [] Concrete Shear Wall [] Steel Frame [] Other Unhown [] Ycars _Square £¢¢t OVERALL Pak'l]NO: (Check One) INSPECIED (Green) LIMITED ENTRY (Yenow) INSPECTOR: Inspector ID ~---~P~.O"+ Affilla6on INSPECrION DATE: Mo/dar/rear 5./'z.~. Thnc Prlma~ Occupancy: Dwe]IingO Other Rc, sidcntlal~ Commercial,K] Office [3 Industrhl D Public,Msembly [] School [] Government [] Emcr. Sc~x. [] Historic [] Other Instructions: Complete building evaluation ~md checklist on next p~e mud then sure r~'ul~ below. am pm 10C Posting: F. xistin~ R~commended None [] Posted at this Assessment: Inspected (Cm~n) [] . [] [~J Yes .~ No Limited Entry (Fellow) [] l~l Existing posting by:. Unsafe (Red) ~ !~ . Recomrncnda~ons: E] No further action required I~ Engineering Evaluation rcquh-cd (ch'cie one) ~tedmical Other [] Barricades needed in the followh~g ax'ea~: ~ OLher (falling haza~'d renwvat, shotfitg/bracb~g required, etc.): F:~o i ~ 05 l~6q~ ~ ~T ATC-20 Appendix C LOd 1:l:l/~q ['86996L~;Gq "1~1 S~qIQqlfla _43 1'~3~'18;QI 6£;£I £6,"6C-~N answer in categories 1, 2, or 4 is t~unds for posting building UNSAFE. ?-' ondition is su~ected to be unsafe and more review is ~e6ded0 ehe~k appropriate Unknown b°xcs) and post I21VI1TED Em'RY. A ~ye,' answer, in category 3 requires posting ancot barrica '_~i~ t2,in~icat?._ .a~W-~ UNSAFE. Explain "Yes, "Unknown' findings and extent of damage under Commenm. Hazardous Condition Exists Concli~ion 1. Structure Hazardous Overall Collapse/partial collapse Building or story leamng Other Yes No Unknown Comments 88° 2. Hazardous Structural Elements Foundations Roof/floors (vertical loads) Go l urrm_~s /p il asters /co rb ¢Is D!a~)~s/hor~. ntal bracing Walls/v6rtical bracing Momealt frame, s Precast connections Other. Nonaructural Hazards Parapets/omamentatlon Cladding[glazing Ceilings/liffht fixOares Interior walls/partidons Elevators Stairs/exit~ Eleetrlc/gas · ¢. Geotechnical Hazards Slo~ failure/debris Ground mo,ement, fissures Oth~ [] 0 0 [] [] [] 88oo .., 10C 132 ,Sheet ~ Appendix C ATC,-20 80d II~ £869964£0S:0N -BI SSNIfl]Iaa ~0 RUBSfla:OI 0~:£I Block Parcel No. ATC-20 D~tailod Evaluation Safety Assessment Form Burr.DING DI~CRIPTION: N~me: l~ooL No. of Stofles: .'Z..._ INSPECTOR: Basement: Yes ~ No [] Unknown 5~ Inspector ID .. ~'/~l',~ ~'£~,-~ AD~roximate A~e: Years Affiliation Approximate Area: Square feet Structu~ S~tem: INSPECTION DAT~: l~inforccd Masonry [:] T',lt-up [] Ttm¢ Cona'ctc Fiche [-] Concrete Shcar.W'~ll [] S/eeIFmne [] Other Primary Occupancy:. Dwelling [] Other Reside, ndal Fl Cormnen,'iai [~ Office [] Indusu'ial ~ Public Assembly [] ,School [] G~vemrnemt [-i Emer. Serv. [] Historic [] Other Instructions: Complete building evaluaSon ~nd checklist on next page :md then sumnmize re~ults below. INSPECTED (Green) [-] UMI'I~:~'~ ENTRY Orellow) [] Rill pill Pos6ng: &'istlng Recommended None [] Posted at this Assessrnent: Inslrected (Green) [3 [] ~ Yes [] No ILmtted Entry (Yellow) [7] I~ Existlngposth~ by;. Unsafe (Red) [] Recommendat/ons: · [3 No further ~c~on required Engineering Evahlafion required (circle one)(.$tru.c~.~GcotechnL-al Othex ~ Barricad~ needed in the following arems: Other (fallin~ hazard remaval~o~ng/bracing required,~a): o~ ~~ ~mmen~ (~y ~osted U~afe, etc.); ATC-20 Appendix c Sheet. I 131 i'86996L~ :ON ~1 SE)NI(I-1IFl~ .dO DO3~dl-~:(II 0~':£I £6,-6~-aUW Condition y._ lV~ Unknoura Comme,ts i. Stnw, ture Hazardbus OocralI Colh.osc/pmtlal collasse ~ Building or story leaning Other [] 0 0 2. Ha~rdous Structural F. lements Foundations . Roof/floors (vertical load~) Cottmms/pilaste.rs/~rbels Dbp~. gnm/honzon~ bracing Wall~/v&-tical bracing Moment frames Prccas[ conncctlon~ Other~ 3. Non~ructural Hazards Parapets/ornamentation Clad~ling/gl~g ln~erior walls/p~d5ons Elcvator~ Elec~'ic/gas L 4. Geotechnical Hazards Slo~ failure/debris 0~ L 132 Appendix c Sheet ~ of'Z- ATO-20 OTd £86996L~OS:ON 'l_Bl Block Parcel No. ATC,-20 Dotc~led Evaluation $c~oty As$ossmon! Form 10C BUILDING DI~3CRIPTION: Name.:_ ~ o~F_.~l I~(_.. Address: ~o~-zv- -~T- No. of Storle~: [ l~a~cmcn~ Yes'D No [] Approxlrnatc Ag= Approxlma~ Are, a~. Structural System: Wood Frame [] Unreinforced Masonry~ Reinforced Masonry [] Tik-up O Concrete Frame [] Concrete Shear Wall [] SteelFrame [] Other Unknown [] ,Yca~ Square feet, OVERALL I~'IING: (C~eck One) INSPECTED (Green) F'] L~rmD srrmY (YcUow) ~ UNSAFE (Red). [] INSPECI'OI:L Inspector ID Affiliation, INSPECHON DATE: Time Primary Occupancy~ Dwclllng [~ Obhcr Rc~idcnthl ~ Conmmcial~ Of/icc [q hdu~trlall-I Publ/c A~cnablr I-1 School [] Govea~.mcnt [] Emer. Se. ry. [] rnstn~cflons: Compl~[e build~n~ evaluation and checld~t on next page and t~en summa6zc rcsuI~ below. Posting: EzisHa~ Recommended None [] Inspected (¢~.) ~ 'r-I LimltedEntry (F'dlo~v) 1-1 Un~afe (Rd) [] Recommendations: Posted at this Assesemea~ ~Yes E] No Existing imsttng by:. 19'o ~t'cher action rcqulrcd EnginccriugEvaluation required (clrcI~ ouc)~ GcotechnfcaI Oaher Barricades needed ht dm followhu~ ar~s: _ Other Oealling hazard removal, shoHt~.)/bracb~ required, etc.): Comments ATC-20 Appenclfx C 131 TTd TT~a E86996L~OS: ON ']BI SSNI(1-1laa ~0 n~3afla:ai ~;£l answer m categories 1, 2, or 4 is ,,~'unds for posting building UNSAFE.: ~o~nditign is. to be unsafe and more review is fi,.¢ded, cheek appropriate Unknown bo.. ~es) and post Lu~ t't~u ENTRY. A "yes' answer in category 3 requires posting and/or barricading to indicate AREA Lr~. Explain "Ye,s", 'Unknown" findings and extent of damage under "Comments." Ha?a~ous Condition Exists Condition Yes 27o Unknown i. Structure Hazardous Overall Collapse/partial collapse Building or story leaning 2. Hazardous Structural Elements -Foundations Roof/floor~.(vertica!_ loads) 1~ Columns/p~lasters/corbels [] Diaphragms/horizontalbracing B Walls/vertical bracing Momeat frames B Preca~t connection~ Other I--] 3. Nomtructural Hazards Parap.ets/orn .a~nent~_fio n FI ~ 0 Cladding/glazing [] [] [] Ce~ings/light fixtures [] [] [] Interior walls/partitions B B [~ Elevators [] S~s/exits O O [] Electric/gas [] [] [] -SSS Comments 4. Ceotechnical Hazards Slope failure/debris_ Ground movement, fissures Other -~,ooP [] [] 0 . [] [] [] , 0 [] [] [] 0 [] · 10C SKETCH: ...... 132 Sheet, 'Z.. , of, ~ Append/x C ATC,-20 £86996A£0S :ON S~NlflqI~a SO NOSENa:~I E~:£I Block Parcel No. ATC-20 Detcdlod Evcduafion Sa/e~y Assessment Form BUILDING DESCRIPTION: Address: No. of Stories: '7. Bascmcnt Yes [] No [-] Approximate Age: Approxlrnatc Are~ Strucharal System: Wood Frame [] Unre~forced M~soru7 [~ R-einforce~ Masonry [] Tilt-up [-[ Concrete Frame ~ Concrete Shcar Wall SteeIFrame ~ Other Unhtow. [] OVER~r-L RATING: (C.,Seqk O,,~ INSPECfED (Green) [] LrM1T~D ~ (Ycllow) [~ INSPECI~R; Iaspector ID _ ,,~,~,~ Affll/afion INSPECI~ON DATE: T~rne am Pr~nary Occupanc~ Dwelling ~ Other Rc~idcntlal [-i ConuncaclaI ~ Office gq Industrial [] Publlc,~cmblr [] School [] Government U] Emer. Sexv.~i Historic [] Oflxer /nstrueflons: Complete building evaluation and eheddiet on next page and then results below. pm 10C Posting: F~isting None [] Inspected (¢rqen) [] Hrr~ted Entry (Yellow) ~ Unsafe (Red) [] Recommendations: Recommended Posted at this Aseeeement: []No Existing posting ~t ~ ~ ~ sFtrc.',-o~-- No further action rqqulrcd Enghaccring Evaluation rcqtth'cd (circle one~ Geotechntcal Other... Barricades needed ht tim followlug areas:_ , [] Other (Falli:~ hazard removal, shotin&/bracing required, et~): Comments (Fflty po~ted U~afe, etc.):_ ATC-20 ApPendL~ C Sheet ]3! £86996L~OS;ON -~1 S~qI(/']IA~ qO AU=~;(II £~';£T Instructions: Examine me bmlamg to.aesermm;.e a ',m~Y.A.l?,.~.~°~.~7~'~,~,-~A?~a iS s~so~d fa h~,,.c.f~ ~a more remew ts licea~, cn~ PP P .... . .... ., ....i~a ......... ~, _..,,_, ...... , find"~s and ~tent of d~e ~ co~ . H~ous ~n~fion ~8~ Condition Yes 1. Structure Hazardous Overall Co/Ia se/partial cgllapse Buil~mSg or story' leaning Other. Unknown 2. Hazardous Structural Elements Foundations Roof/floors (vertical loads) Columns/pilasters/corbels Diaphragn!s_/horizontal bracing Walh/v~'tical bracing Moment frames Precast connections Other , ' [] 0 O 3, Nonstructural Hazards Parapets/ornamentation [] [] 0 Chdding./.g.l?~_ g 0 0 [] Ceilingg/light llxtures [] [] 0 Interior wails/partitions [] B [] Elevators [] O Stairs/exits O [] [] Electric/gas [] [] O Other. [] [] [] _ [] [] [] Geotechni~al Hazards Slope failure/debris Ground movement, fissures Other Comments . 0 0 0 [] 10C SKErCH: ...... 132 Appendix O Sheet '7_.. ATC-20 Pld IIP~ £S6996L£O§:ON ]BI SSNIQqlfl8 30 flWBaaa:OI, £P:£1 MEMO TO: FROM: SUBJECT: City Administrator Community Development Department ,~.~,C. Supplemental Earthquake Damage Report, IOOF Building at 591 N. Front Street DATE: April 8, 1993 On March 26, 1993 the City Building Official performed structural inspection of the second floor. Structural Engineer said that the back wall has cracks and spaled areas. The parapet has severe damage from northwest corner to 40' to the east. The Building has been posted "Limited Entry" on the second floor.-, The Manager of the lodge was told to supply the City of Woodburn with an engineers report of damage to the structure and how the problem will be fixed. The parapet wall on the northwest corner of the building could endanger pedestrians from falling bricks. It is recommended that this hazard be taken care of first. 10C MEMO TO: FROM: SUBJECT: DATE: City Administrator Community Development Department Supplemental Earthquake Damage Report, Bahai Building at 237 N. Front Street April 8, 1993 After further investigation of buildings on Front Street for structural damage by our Building Official it was determined the owners of the Bahai structure should take action to repair the parapet wall on the front of their building. It was discovered that bricks on the parapet had become dislodged, This does not appear to be a threat to the structure but should be repaired to protect the public, Damage is most noticeable on the southeast corner of the building. Measures must be taken to provide the City Building Official plans as to how the structure will be repaired. It is also important the architectural design of the building be maintained, 10C COUNCIL BILL NO. 1464 RESOLUTION NO. A RESOLUTION SETTING A TIME AND PLACE FOR PUBLIC HEARINGS ON THE QUESTION OF WHETHER CERTAIN BUILDINGS LOCATED WITHIN THE CITY OF WOODBURN CONSTITUTE DANGEROUS BUILDINGS. WHEREAS, Ordinance 1999 provides a process for the abatement of building nuisances, and WHEREAS, the City Administrator has taken initial action, pursuant to section 3 of the ordinance, to report to the Council certain dangerous buildings located within the city of Woodburn, and WHEREAS, separate public hearings addressing each dangerous building should now be set, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City Administrator's staff report, including all attachments thereof, regarding the condition of each of the buildings listed below is attached to this resolution and, by this reference, incorporated herein. Section 2. That the Council, pursuant to the terms of Ordinance 1999, directs the City Recorder to set separate public hearings on Monday, May 10, 1993, at 7:00 p.m. in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon on the question of whether each of the following buildings constitute dangerous under the criteria set out in Ordinance 1999: (A) 503 N. Front Street, Woodburn Oregon. (B) 591 N. Front Street, Woodburn, Oregon. (C) 347 N. Front Street, Woodburn, Oregon. (D) 573 N. Front Street, Woodburn, Oregon. (E) 199 N. Front Street, Woodburn, Oregon. (F) 479 N. Front Street, Woodburn, Oregon. (G) 237 N. Front Street, Woodburn, Oregon. Page I - COUNCIL BILL NO. 1464 RESOLUTION NO. 10C Section 3. That the City Recorder is directed to provide notice of said hearings in the manner provided by Ordinance 1999. /s/ N. Robert Shields Approved as to form: City Attorney Date Passed by the Council Submitted to the Mayor Approved by the Mayor APPROVED: Len Kelley, Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2- COUNCIL BILL NO. 1464 RESOLUTION NO. 1OD Woodburn Public Library 280 Garfield Street Woodburn, OR 97071-4730 Ph.982-6262 MEMORANDUM TO : FROM: DATE: Mayor and City Council through Chris Childs, City Administrator Sprauer, Library Director//~ Linda April 8, 1993 SUBJECT: Proposed Bond Levy for CCRLS - "Pennies for Libraries" On April 21, 1993 the Chemeketa Community College Board of Directors will decide whether to place a $1,415,000 bond measure on the June 29th ballot to finance Chemeketa Cooperative Regional Library Service (CCRLS) automated library system improvements. The CCRLS Advisory Committee, which is comprised of both lay members and librarians, is requesting that each CCRLS member City adopt the proposed resolution in support of the Ballot measure. Before the Chemeketa Community College Board places the measure on the ballot, they wish to know how many cities and libraries support this measure and how much active support exists to campaign for the measure. Chemeketa Community College included $1.0 million for the CCRLS computer replacement in the $15 million bond issue which was defeated by voters in May 1992. The Chemeketa Community College Board of Directors has elected not to return to voters for any capital levies since then due to the sabbatical leave of the College President, William Segura. Therefore, the CCRLS Advisory Committee is asking the College Board to authorize a separate bond issue, solely to support CCRLS related capital expenditures. The proposed General Obligation (G.O.) bond issue will finance: 1) Replacement of the DYNIX computer system and peripherals - $1,200,000; 2) Bookmobile replacement - $100,000; 3) Courier Van replacement - $30,000; and 4) Costs related to the issuance of the Bonds and the Administrative Expenses (election costs) - $85,000, for a total of $1,415,000. These CCRLS bonds will be outside the Measure 5 limits. Based on the 1993 assessed valuation of Polk, Yamhill and Marion counties this bond issue will result in a $.03 tax rate per $1000 of assessed value for a five year bond issue. The owner of a $75,000 house will pay $2.25 per year. Here is a brief summary of the project components and reasons they have been included in the proposed bond issue. UPGRADE OF DYNIX COMPUTER SYSTEM AND REPLACEMENT OF PERIPHERALS: The automated system is the backbone of CCRLS. the replacement of the system is the top priority of the CCRLS Advisory Committee and of the PYM Librarians. 1OD 1) Hardware: The bond issue includes $1.0 million for hardware and the DYNIX system upgrade. For the past three years, the CCRLS Advisory Committee has known that the existing DYNIX computer system would need to be upgraded. The initial system, purchased in 1986, was expected to have a useful life of five to seven years before replacement. The CCRLS computer is no longer able to quickly handle the informational demands placed on the system and no new public access terminals may be added. DYNIX has also notified CCP, LS that it will phase out support for the existing operating and hardware systems as of next year. The existing DYNIX system has already lasted the seven years and will need to continue operating until it is replaced. The CCRLS Advisory Committee has explored various options for replacement of the existing hardware including investment in a joint DYNIX hardware/software system with the Salem-Keizer schools and utilization of the Salem/Marion County data center. The most cost-effective, long term solution is to replace the existing DYNIX system with a hardware and software package that will serve existing needs and allow for projected expansion during the next five to seven years. 2) Peripherals: The bond issue also includes $200,000 for peripherals for member libraries including new terminals and ports where needed, replacement of worn out terminals and equipment, plus computer system aids needed to comply with the Americans with Disabilities Act. COURIER VAN REPLACEMENT The interlibrary loan program is considered the second priority for the CCRLS system. The courier van is scheduled for replacement in 1994. The courier van is essential to the interlibrary loan program to move the materials between the libraries. Since 1986 courier use has tripled from 109,798 items to 314,120 items in 1992. BOOKMOBILE REPLACEMENT The Chemeketa Community College Board of Directors considers the continuation of bookmobile service to rural patrons a high priority. A bookmobile will be purchased to replace the 1972 International model now in use. The existing bookmobile is in operable condition, but Salem vehicle maintenance staff has notified CCRLS that parts are difficult to find and maintenance costs are increasing. CCRLS has been actively looking for a used replacement for the past two years to no avail. The CCRLS Advisory Committee has developed contingency plans in the event the measure is not approved by the voters. First, the Committee will likely ask the College to place a reduced measure on the September or November, 1993 ballot. Second, if the College Board elects not to place a second measure on the ballot or the second measure fails, CCRLS will seek to borrow $500,000 for three years from CCC and order the first phase of hardware improvements to be installed in winter, 1993. If CCRLS borrows $500,000 then debt service payments of $200,000 per year must be made for the next three years. In order to make the debt service payments, CCRLS would need to immediately institute program reductions which will affect all member libraries: 1OD *Bookmobile service will be halted. *Reference service will be halted. *Automation technical support will be reduced. *Administrative support to librarians will be reduced. *Equalization payments to cities will be reduced. With reductions in other services, equalization payments will drop from $135,000 to $85-90,000 per year. I request and encourage the City Council to support this proposal by adopting the resolution endorsing the proposed CCRLS levy. I hope that by so doing, each Council member will encourage the passage of the measure by being vocally supportive within the Woodburn community. 1OD COUNCIL BILL NO. 1465 RESOLUTION NO. A RESOLUTION ENDORSING THE PROPOSAL OF A CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) GENERAL OBLIGATION BOND LEVY TO UPDATE, IMPROVE, AND/OR REPLACE CCRLS SYSTEM COMPONENTS. WHEREAS, CCRLS has been committed to supporting excellent library service for all people of Polk, Yamhill, and Marion counties for over 18 years; and WHEREAS, the cost efficiency of CCRLS to cities and residents alike is well documented, and WHEREAS, essential components of CCRLS are the shared automated library system, a van to enable efficient sharing of books between member libraries, and a bookmobile to bring library service to rural residents; and WHEREAS, all three of these capital components have been heavily used, are worn out, and have lasted beyond their expected life; and WHEREAS, the Chemeketa College Board is considering authorization of a 5- year general obligation bond levy for $1.4 million (about 3 cents per thousand) for the June 29, 1993 election to assure the adequacy of these three critical tools through the next six years; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Woodburn City Council endorses proposal of the CCRLS levy by the Chemeketa Community College Board of Directors and pledges to inform its constituents of its importance in the community. Approved as to for~ City Attorney APPROVED: Len Kelley, Mayor Page I - COUNCIL BILL NO. RESOLUTION NO. IOE City Of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: April 6, 1993 /Mayor & Council (April 12 Council Meeting) To: Thrum. Childs, City Administrator ,~.~~en Wright, Chief of Police Su-'~ Cinco de Mayo - P.C.U.N (503) 982-2345 Over these past years Pineros Y Campesinos Unidos del Noroeste has held Cinco de Mayo celebrations both at the downtown city lot and their own facilities located at 300 Young Street. City Ordinance 1900 allows for sound amplifying devices upon Council approval. On April 5, 1993 I received a request from Mr. L. Kleinman of P.C.U.N. to operate such devices from 12 noon to 7:00 p.m. on Sunday, May 2, 1993. Recommendation: Council approve request. KLW/nje cc: File .IOE Pineros y Campesinos Unidos del Noroeste Northwest Treeplanters and Farrnworkers United April 5, 1993 Mr. Ken Wright Chief of Police City of Woodburn 270 Montgomery St. Woodburn, Oregon 97071 Re: Request for Public Use of Amplified Sound System Dear Chief Wright, We request the City's permission to use an amplified sound system for our upcoming annual celebration of Cinco de Mayo and International Workers Day. This year's festivities are scheduled for Sunday, May 2nd at our offices (300 Young Street). The sound system will be in use from 12:00 Noon to 7:00 P.M., though the program itself will be of somewhat shorter duration. Based on last year's experience, we see no need to request street closure or any other special authorizations. The event will take place entirely within the property at 300-376 Young and the adjacent parking lot. We appreciate your efforts to obtain prompt action on this matter from the City Council. A representative of our organization will attend the appropriate Council meeting to answer any questions or concerns which Council members may have. Please do not hesitate to contact me if you require any further information in order to proceed with our request. t~ely yours, Secretary -Treasurer City Of Woodburn Police Department 1OF 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Ken Wright Chief of Police Date: April 2, 1993 To: ~ayor & Council Thru~ ~hilds, City Administrator ~'nt(ctC. OLiCC License Transfer of Ownership ¢ ¢.I~ Wright, Chief of Police Current Licensee: The Pier Restaurant John D. Asparro, President JOEL Inc. 980 North Pacific Highway Woodburn, Oregon Applicant: John J. Asparro, Vice President JOEL Inc. 683 Eighth Street Lake Oswego, Oregon On January 14, 1993 the Police Department received application of John J. Asparro to be licensed by OLCC at The Pier Restaurant, 980 North Pacific Highway. John J. Asparro is the son of John D. Asparro and will be assuming ownership of The Pier Restaurant. The Police Department completed a background investigation of John J. Asparro. That investigation detected no information that would prevent John J. Asparro from becoming a full operator and licensee. In 1992 there were 23 calls for service at the establishment. Recommendation: I would recommend the Woodburn City Council approve the OLCC license transfer to John J. Asparro, dba JOEL Inc. KLW/nje JOllll J. /-tl~l)i:ll. lO OLCC - Salem File 10G City Of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Ken Wright Chief of Police Date: April 2, 1993 To: /Mayor and Council ris Childs, City Administrator ~~~l~n Wright, Chief of Police Sfibject: Application for Federal Grant The Woodburn Police Department has been invited to apply for federal funding of the Safety Action Team. As the council recalls during the FY 93-94 budget hearings the police department had received a $23,500 grant from a local private corporation to fund a Downtown Safety Action Team. The private grant partially funded a single officer for bicycle/foot patrol and the Police Cadet Program. The budget committee approved and budgeted the grant. Recently the department was invited to apply for a federal grant. The Police Department has written a grant to fund two full-time S.A.T. officers for the downtown core area of Woodburn. The grant required a 25 % cash match by the applicant (City). I have recontacted the private donor and requested that we be able to use their cash donation as the 25 % cash match. This was tentatively agreed upon with the proviso that the original S.A.T. officer and parameters would be adhered to. I assured the donor that this would be so. Recommendation: The Council authorize Mayor Kelley to sign grant application for an additional grant of $90,200. The grant could be extended to a maximum of four years with a 25 % match each year. The intent would be to fund the grant the first year with private donation funds with the following three years to be funded by the General Fund Revenues. * See attached Grant Budget KLW/nje cc: File lOG Woodbum S.A.T. Project -- Exhibit B: Budget Income Grant Funds Match Funds Source Total Income 1992-1993 1993-1994 n/a $67,650.00 n/a $22,550.00 n/a general fund n/a $90,200.00 Expenses Personal Services Salaries Overtime & Holiday Pay Employee Benefits/Payroll Taxes $51,400.00 $10,000.00 $25,000.00 Contract Services~ Rent and Utilities Rent Telephone Other Utilities Supplies under $300.00 Con ferences/Training/Tmvel Equipment (List supplies over $300 per item) Administrative or Indirect Costs2 Confidential Funds3 Total Expenses $500.00 (office) $600.00 $700.00 (uniforms/3 sets) $300.00 (leather) $800.00 (weapons) $900.00 (vests) $90,200.00 Positions: 2 Total FTE: 2 100% of Time Discretionary Grant Programs February 8, 1993 Page 2 lOG BUREAU OF JUSTICE ASSISTANCE 1993 DISCRETIONARY GRANTS EDWARD BYRNE MEMORIAL GRANT PROGRAM Regional Dru'g Prosecution Program. Purpose: Demonstrate the effectiveness of regional drug prosecution units (RDPU) operating under the combined authority of several local elected prosecutors. Local prosecutors' offices are eligible to apply. Grant awards of up to $200,000 will be awarded to two demonstration projects. Deadline: April 26, 1993. Financial Investigations and Money Laundering Prosecution Demonstration Program. Purpose: Demonstrate a prototype State and local financial investigations and money laundering prosecution unit capable of seizing and forfeiting the financial assets and,other ill- gotten profits realized by sophisticated criminal enterprises engaged in illegal drug trafficking and related illicit activities. State Attorneys General and local prosecutors are eligible to apply. Joint applications are also accepted. A total of $600,000 is available to support this program: $200,000 each for two State Attorneys General offices and up to one local prosecutor's office. Deadline: April 26, 1993. Corrections Options Grant Program - Part I. Purpose: Demonstrate the development and implementation of correctional options within existing correctional systems. Public agencies which applied for, but did not receive, Correctional Options Part I funding under the FY 92 BJA Discretionary Program for correctional options that provide alternatives to traditional modes of incarceration and offender release programs. Six demonstration grants will be awarded in the amount of up to $1,000,000 each. Deadline: March 28, 1993. Corrections Options Grant Program - Part Il. Purpose: Provide grants to non-profit organizations for the development of innovative projects to be carried out in connection with a correctional option, training, and education program for criminal justice personnel and technical assistance to State and local units of government. Deadline: To be Announced. To be placed on a mailing list to receive the solicitation, please write or call: BJA Clearinghouse National Criminal Justice Reference Service Box 6000 Rockville, Maryland 20850 1-800-688-4252 Corrections Options Grant Program - Part III. Purpose: Develop and test a Youth Offender Boot Camp Program that emphasizes discipline, treatment, and work. State and local units of government are eligible to apply. Preference will be given to collaborative efforts involving both public and private organizations. A total of $1.5 million has been set aside for this program; up to five sites will be awarded $300,000. Deadline: March 28, 1993. Discretionary Grant Programs February 8, 1993 Page 3 lOG Comprehensive Gang Initiative. Purpose: Demonstrate a comprehensive program to prevent and control emerging and chronic urban street gang drug trafficking and related violent crime. Public agencies and private not-for-profit organizations may apply. A total of $800,000 is available for this program; up to $200,000 will be awarded to each demonstration site. Deadlifi~: March 28, 1993. Statewide Intelligence Systems Program. Purpose: Demonstrate the effectiveness of shared management decision making in the collection, storage, and dissemination of criminal intelligence on a statewide basis. Applicants must be the State agency that has legal authority to serve as the State's central criminal intelligence records repository, and to store such records for other agencies, including local agencies. Two statewide intelligence sharing projects will funded at up to $265,000 each. Deadline: March 28, 1993. ., Community Oriented Policing Program. Purpose: Demonstrate a comprehensive model of community policing developed by a consortium of law enforcement organizations that will address planning, development, implementation, monitoring, and assessment of community policing. Five local law enforcement agencies will be selected. Deadline: To be Announced. To be placed on a mailing list to receive the solicitation, please write or call: BJA Clearinghouse National Criminal Justice Reference Service Box 6000 Rockville, Maryland 20850 1-800-688-4252 s:\users.h4ch\disgmt, doc 1OH City Of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Ken Wright Chief of Police Date: April 2, 1993 To: p~Iayor and Council Th~ Childs, City Administrator en Wright, Chief of Police Subj~t: Donation for Purchase of Video Camera On March 23, 1993 the City received a check for $1,000 to be used toward the purchase of a video camera for the enforcement of Driving Under the Influence of Intoxicants. I would like the Council to approve receipt of this most generous donation. Upon the receipt of the additional $700 needed to complete the purchase of the equipment, I would request authorization for the Police Department to purchase the camera for use. I spoke with the donator, Mrs. Edna Allenbach, and extended my sincere appreciation for the donation. KLW/nje cc: File 1OH EDNA E. ALLENBACH 95 3 1435 GEORGE ST WOODBURN, OR 97071  First Interstate Bank of ~on, N.A. W~bum Bran~ P.O. ~x 8 KEN WRIGHT, Chief of Police April 2, 1993 Edna Allenbach 1435 George Street Woodburn, OR 97071 Subject: Receipt of Donation - Thank You 1OH 'Serve and Protect' Ms. Allenbach, I just want to extend my most sincere "Thank You" for your donation of $1,000 toward the purchase of a video camera. Mere words cannot fully express our appreciation of your confidence in the Woodburn Police Department's efforts to apprehend drunk drivers. We will place your donation in a special fund and hold it until we are able to obtain the additional $700 necessary for the camera purchase. Again, thank you, and I hope we, the Woodburn Police, will be able to meet your expectations. Sincerely, / ief of Police rLW/nje cc: File !70 ~'lorL$omery &L INCORPORATED 1889 -- \~/oodburn, Or.son 9707 - Phone 982-2~45 - liner. 9-1-t 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 1 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written 18097 SERVI CES-WATER U . S . POST OF F l CE 020090 3/05/93 18098 V 0 I D V 0 I D V 0 I D 18099 V 0 I D V 0 I O V 0 I D 18100 V 0 I D V 0 I D V 0 I D 18101 V 0 I D V 0 I D V 0 I D 18102 V 0 I D V 0 I D V 0 I D 18103 REGISTRATION-POLICE FAST INC NONE 3/05/93 18104 SERVICES-911 ALCO CAPITAL RESOURCE INC 000104 3/05/93 18105 SERVICES-NON DEPT JACK ANDERSON 000429 3/05/93 18106 SUPPLIES-LIBRARY ATD-AMER I CAN CO 000617 3/05/93 18107 SUPPL I ES-911 AT&T 000654 3/05/93 18108 SERVICES-WWTP BAKER & BROWN 001070 3/05/93 18109 SERVICES-ENGINEERING CHARLES BLAIN 001292 3/05/93 18110 SUPPLIES-VARIOUS BOISE CASCAOE 001340 3/05/93 18111 SUPPLIES-LIBRARY BRO~H INDUSTRIES INC 001481 3/05/93 18112 SUPPLIES-POLICE BUSINESS CONNECTIONS 001627 3/05/93 18113 SERVICES-POLICE CASE AUTOMOTIVE 002190 3/05/93 18114 SUPPL I ES- WATER CESSCO, I NC 002330 3/05/93 18115 REGISTRATION-BUILDING COLUMBIA RIVER CHPT 1CBO 002680 3/05/93 18116 SERVICES-COURT MARGOT COMLEY 002686 3/05/93 18117 SUPPL I ES- L I BRARY DEMCO MEO 1A 003110 3/05/93 18118 SUPPLIES-WTP ERNST HARDWARE 004360 3/05/93 18119 SUPPLIES-C STORES FIRST BANK OF MARIETTA 005133 3/05/93 18120 SUPPLIES-WATER H D FOWLER CO INC 005210 3/05/93 18121 SERVICES-911 GERVAIS TELEPHONE CO 006143 3/05/93 18122 SUPPLIES-ggTP W.W. GRAINGER INC 006283 3/05/93 18123 SERV ICES- 911 G. T . E . MOB I LNET 00637~ 3/05/93 18124 SUPPLIES-POLICE HARRIS UNI FORMS 007090 3/05/93 18125 SUPPL I ES-POL ] CE HEROLD ADVERT i S I NG CO 007176 3/05/93 18126 SUPPLIES-LIBRARY HIGH NOON BOOKS 007190 3/05/93 18127 SUPPLIES-LIBRARY HISPANIC BOOKS DIST 007247 3/05/93 18128 SUPP L l ES-VAR I OUS I NDUSTR I AL WE LD 1NG SUPPLY 0081 O0 3/05/93 18129 SERVICES-ENGINEERING KITTELSON & ASSOCIATES INC 010093 3/05/93 18130 SERVICES-COURT MSI GROUP INC 012015 3/05/93 18131 SERVI CES-~TP MARYATT INDUSTRIES 012240 3/05/93 18132 SERVICES-WWTP GORDON L. MERSETH P.E. 012434 3/05/93 18133 FUEL-VARIOUS METROFUELING INC 012448 3/05/93 18134 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 3/05/93 18135 SERVICES-NON DEPT MUNI COM 012690 3/05/93 18136 SUPPLIES-ENGINEERING NESSCO SUPPLY INC 013160 3/05/93 18137 SERVICES-VARIOUS NORTHWESET NATURAL GAS 013350 3/05/93 18138 SERVICES-NON DEPT/WATER NPA WEST 013389 3/05/93 18139 SUPPLIES-LIBRARY NUMBERS & CONCEPTS 013422 3/05/93 18140 REGISTRATION-POLICE OREGON D.A.R.E. OFFICERS ASSOC 014060 3/05/93 18141 SERVICES-LIBRARY OREGON LAMINATORS INC 014067 3/05/93 Amount of Check 225.61 338.00 86.67 500.00 189.00 42.40 270.00 450.00 151.43 127.28 7.50 1,617.17 36.84 50.00 20.00 14.29 79.45 178.87 2,513.60 95.44 5.95 57.61 564.80 287.02 52.00 1,371.37 187.00 1,155.93 125.00 114.38 723.75 717.50 170.00 4,147.20 135.00 1,067.11 775.00 39.95 50.00 179.99 18,920,11 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 2 Check Nu~er Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18142 REGISTRATION-STREET/WNTP PNPCA CONTINUING EDUCATION 015358 3/05/93 375.00 18143 SERVlCES-PARKS/WI4TP PORTLAND GENERAL ELECTRIC 015420 3/05/93 2,042.31 18144 SUPPLIES-PLANNING PORTLAND STAMP & SEAL 015450 3/05/93 32.10 18145 SERVl CES-911 PTI COHMUN 1 CAT IONS 015580 3/05/93 120.00 18146 SUPPLIES'POLICE R & R UNIFORMS 017003 3/05/93 599.03 18147 SERVICES'WATER RADIX CORPORATION 017035 3/05/93 525.00 18148 SERVICES'COURT TERRY RAMI REZ 017050 3/05/93 43.25 18149 SERVICES't&/TP REDDAWAY TRUCK LINE 017'125 3/05/93 49.50 18150 SUPPLIES'LIBRARY ROSY~S VIDEO 017336 3/05/93 51.80 18151 SUPPLIES'POLICE ROTHVS IGA 017340 3/05/93 60.16 18152 SERVlCES-911 ST PAUL COOPERATIVE TELEPHONE 018035 3/05/93 177.60 18153 SUPPLIES'TRANSIT LES SCHWAB TIRE CENTER 018300 3/05/93 115.00 18154 FUEL'DAR/CODE ENFORCE SILVERFLEET SYSTEMS 018465 3/05/93 346.04 18155 SUPPL I ES' STREET S I LVERTON SAND & GRAVE L 018490 3/05/93 898.80 18156 SERVl CES- L I BRARY SOUND ELEVATOR 018610 3/05/93 154.50 18157 SUPPL ! ES- F ! NANCE SPA MANAGEMENT GU I DE 018640 3/05/93 80. O0 18158 SUPPL % ES- L I BRARY SPAN I SH BOOK D I STR I BUTOR 018650 3/05/93 1,093.11 18159 SERVICES-PLANNING/TRANSiT STATESMAN JOURNAL NEWSPAPER 018760 3/05/93 351.72 18160 SUPPLIES'VARIOUS TELECOHM SYSTEMS INC 019043 3/05/93 184.11 18161 SUPPLIES'WNTP TOURANGEAU NOR WEST 019188 3/05/93 87.42 18162 SERVICES'VARIOUS UNITED DISPOSAL SERVICE 020020 3/05/93 932.90 18163 SERVI CES'VARIOUS U.S. WEST CONMUN I CAT IONS 020095 3/05/93 642.75 18164 SUPPL I ES'WWTP VALLEY WELD I NG SUPPLY 021050 3/05/93 9. O0 18165 SUPPLIES'WATER VIESKO REDI-MIX 021140 3/05/93 156.00 18166 SUPPL ! ES' L I BRARY V I S IONS 021203 3/05/93 221 . 45 18167 SUPPLIES'CITY HALL WEST COAST PAPER CO 022133 3/05/93 588.00 18168 SUPPLIES'POLICE NOOOBURN AMBULANCE 022480 3/05/93 22.50 18169 SERVICES'CODE ENFORCE WOOOSURN CLEANERS 022530 3/05/93 6.00 18170 SUPPLIES-VARIOUS WOOOBURN LUMBER CO 022660 3/05/93 554.19 18171 SERVICES- CODE EH FORCE WOOOBURN PLUMB I N G 022695 3/05/93 307.83 18172 SERVI CES-DAR W l NNl FRED FACH I N I 045245 3/05/93 77.04 18173 PETTY CASH-VARIOUS CITY OF tK}ODBURN 015255 3/09/93 153.13 18174 SERV ICES- POLI CE SH I LO 1NN 018438 3/09/93 54. O0 18175 SUPPLIES-VARIOUS POSTAGE BY PHONE 0154~ 3/09/93 600.00 18176 INVESTIGATION'POLICE LT OON EUBANK 004280 3/10/93 5,000.00 18177 SERVICES' WATER U. S. POST 0 F F I CE 020090 3/12/93 143.60 18178 VOI O VOI D VOi 0 18179 V 0 I D V 0 I D VOi D 18180 VOI D VOI O VOI O 18181 SUPPLIES-STREET GARRY L. LAPOINT NONE 3/12/93 155.00 18182 SERVICES-POLICE OCEAN VIEW RESORT NONE 3/12/93 299.60 18183 REGISTRATION-POLICE DC LTD POLICE TRAINING NONE 3/12/93 45.00 1818/, SERVICES-LIBRARY ACME ROOFING CO 000059 3/12/93 16,199.00 18185 SERVICES-POLICE ACME LOCK SHOP 000060 3/12/93 25.00 18186 SUPPLIES-ENGINEERING AdH ASSOCIATES 000098 3/12/93 390.00 18187 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 3/12/93 407.93 53,296.48 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 3 Check Number 18188 18189 18190 18191 18192 18193 18194 18195 18196 18197 18198 18199 18200 18201 18202 18203 18204 18205 18206 18207 18208 18209 18210 18211 18212 18213 18214 18215 18216 18217 18218 18219 18220 18221 18222 18223 18224 18225 18226 18227 18228 18229 18230 18231 18232 18233 Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check SERVICES-911 AT&T CONSUMER PRODUCT DIV 000640 3/12/93 27.50 SUPPLIES-LIBRARY AT&T TECHNOLOGIES INC 000657 3/12/93 98.37 SUPPLIES-LIBRARY BARNES & NOBLE INC 001135 3/12/93 99.05 SUPPLIES-POLICE BI-MART CORPORATION 001275 3/12/93 113.82 SERVICES-WWTP CHARLES BLAIN 001292 3/12/93 800.00 SUPPLIES-VARIOUS BOISE CASCADE 001340 3/12/93 153.04 REGISTRATION-VARIOUS CAREER TRACK 002123 3/12/93 445.00 SUPPLIES-CITY ATTY CLARK BOARDMAN CALLAGHAN 002543 3/12/93 175.73 SUPPLIES-SEWER CONSOLIDATED SUPPLY CO 002770 3/12/93 3,074.00 SERVICES-C STORES COPY OFFICE PRODUCTS INC 002875 3/12/93 178.75 SUPPLIES-911 ENERGENCY MEDICAL SERVICES 004152 3/12/93 18.95 SUPPLIES-CITY HALL EOFF ELECTRIC CO 004230 3/12/93 312.84 SUPPLIES-I,a4TP FISHER~S PUMP AND SUPPLY 005147 3/12/93 312.91 SUPPLIES-~,RaTP G.K. MACHINE 006009 3/12/93 98.40 SERVICES-CODE ENFORCE G.T.E. MOBILNET 006373 3/12/93 39.55 SUPPLIES-WWTP HARRINGTON INDUSTRIAL PLASTIC 007084 3/12/93 576.80 SUPPLIES-POLICE/CODE ENF HARRIS UNIFORMS 007090 3/12/93 279.00 SUPPLIES-WNTP HORNET FOUNDATION INC 007303 3/12/93 50.00 SUPPLIES-W~TP HYDRONIX INC 007350 3/12/93 1,482.85 SUPPLIES-LIBRARY INGRAM DIST GROUP 008116 3/12/93 69.29 SUPPLIES-LIBRARY INGRAM-COMMTRON 008117 3/12/93 55.77 SUPPLIES-ENGINEERING INMAC 008120 3/12/93 182.72 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 3/12/93 672.00 SUPPLIES-POLICE LEAGUE OF OREGON CITIES 011110 3/12/93 700.41 SUPPLIES-LIBRARY LEISURE ARTS 011203 3/12/93 17.90 SUPPLIES-FINANCE MICROWAREHOUSE 012459 3/12/93 138.00 SERVICES-STREET/WATER NORTHWEST NATURAL GAS 013350 3/12/93 350.89 REGISTRATION-POLICE OACP 014008 3/12/93 104.40 REGISTRATION-BUILDING OCAPA 014020 3/12/93 200.00 SUPPLIES-911 OFFICIAL PUBLICATIONS INC 014030 3/12/93 18.00 SERVICES-CODE ENFORCEMENT OR DEPT OF MOTOR VEHICLE 014240 3/12/93 14.00 SUPPLIES-LIBRARY OXMOOR HOUSE 014665 3/12/93 23.20 SUPPLIES-LIBRARY POOL & CREW 015371 3/12/93 61.90 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 3/12/93 14,454.23 SERVICES-COURT TERRY RAMIREZ 017050 3/12/93 39.50 SUPPLIES-LIBRARY SCOT CUSTODIAL SUPPLY 018308 3/12/93 263.38 SERVICES-CITY ATTY N. ROBERT SHIELDS 018450 3/12/93 4,230.00 SUPPLIES-t&/TP THE SHUTTERBUG 018455 3/12/93 368.00 SERVICES-COURT ROBERT E. THOMAS 11I 019138 3/12/93 114.20 SUPPLIES-LIBRARY TIME-LIFE BOOKS/MUSIC 019160 3/12/93 37.79 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 3/12/93 714.98 LOAN PAYMENT-NON DEPT U.S. BANCORP 020059 3/12/93 20,999.48 SERVICES-VARIOUS U.S, WEST COMMUNICATIONS 020095 3/12/93 347.74 SUPPLIES-LIBRARY VIDEO ACTION SPORTS INC 021170 3/12/93 24.99 SUPPLIES-POLICE WAL-MART STORES INC 022035 3/12/93 479.68 SERVICES-CODE ENFORCE WOOOBURN CLEANERS 022530 3/12/93 10.00 106,325.49 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 4 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18234 SERVICES-ENGINEERING NOOOBURN HIGH SCHOOL 022615 3/12/93 60.00 18235 SERVICES-NON DEPT WOOOBURN INDEPENDENT 022630 3/12/93 65.63 18236 SUPPLIES-ENGINEERING WOOOBURN LUMBER CO 022660 3/12/93 443.59 18237 SUPPLIES-PUBLI C WORKS NOOOBURN OFF I CE SUPPLY 022670 3/12/93 7.60 18238 SERVICES-ENG/COOE ENFORCE NOOOBURN PHARMACY 022680 3/12/93 52.91 18239 SERVICES-LIBRARY NOOOBURN RAOIATOR & GLASS 022700 3/12/93 89.00 18240 HAINTENANCE-PARKS SEARS,ROEBUCK & CO 018320 3/12/93 130.00 18241 SERVICES-WATER U.S. POST OFFICE 020090 3/18/93 164.46 18242 V 0 I O V 0 ! O V 0 I O 18243 V 0 I D V 0 I D V 0 I D 18244 V 0 I D V 0 I O V 0 I D 18245 SERVICES-~A/TP ATLANTIC & PACIFIC FREIGHTWAYS NONE 3/19/93 535.00 18246 SERVICES-WWTP MERCER TRUCKING CO INC NONE 3/19/93 658.00 18247 RE FUND- WATER/SEWER N 1KOLAY AN F l LOF I E F F NONE 3/19/93 22.04 18248 REFUNO-WATER/SEWER PIONEER LAHO DEVELOPMENT NONE 3/19/93 21.65 18249 REFUNO-WATER/SEWER WOOOBURN PROPERTY MANAGEMENT NONE 3/19/93 9.83 18250 SERVICES-LIBRARY MR CALEB HEPPNER NONE 3/19/93 80.00 18251 SUPPLIES-RSVP A-~UALITY TYPEWRITER 000420 3/19/93 21.95 18252 SUPPL I ES-911 APCO I NST I TUTE 000440 3/19/93 10. O0 18253 REIMBURSEMENT-BUILDING ROBERT ARZOIAN 000536 3/19/93 210.09 18254 SUPPLIES-POLICE/911 AUTOMATED OFFICE SYS 000563 3/19/93 212.33 18255 SERVICES-VARIOUS AT & T 000623 3/19/93 107.99 18256 SERVICES-POLICE/911 AT&T LANGUAGE LINE SERVICES 000659 3/19/93 216.00 18257 REGISTRATION-WATER ANWA PNWS 000660 3/19/93 350.00 18258 SUPPLIES-STREET BARCO MUNICIPAL PRODUCTS 001034 3/19/93 291.25 18259 SUPPLIES-LIBRARY BEYOND BASALS 001248 3/19/93 14.95 18260 SUPPLIES-LIBRARY CALIFORNIA LANGUAGE LAB 002038 3/19/93 333.90 18261 SERVICES-I~TP CARL~S SEPTIC TANK CLEANING 002136 3/19/93 65.00 18262 SERVI CES-t~TP DANIELS PHOTOGRAPHY 003030 3/19/93 4.65 18263 SUPPLIES-POLICE OANNER SHOE MFG CO 003036 3/19/93 65.00 18264 SUPPLIES-WATER DYCOR SUPPLY INC 003294 3/19/93 127.50 18265 SUPPLIES-LIBRARY FORCE 4 COHPUTER 005242 3/19/93 102.90 18266 SUPPLIES-SEWER GELCO SUPPLY CO 006062 3/19/93 231.42 18267 SERVICES-VARIOUS G.T.E. MOBI LNET 00637'5 3/19/93 785.81 18268 SUPPL I ES-W~TP G.W. HARDWARE 006405 3/19/93 480.09 18269 SERVICES-LIBRARY C.J. HANSEN CO INC 007055 3/19/93 640.00 18270 REIMBURSEMENT-RSVP PATRICIA HELLHAKE 007117 3/19/93 59.99 18271 SUPPLIES-LIBRARY HISPANIC BOOKS DIST 007247 3/19/93 189.50 18272 SUPPL I ES- L I BRARY I NGRAM O I ST GROUP 008116 3/19/93 130.59 18273 SERVICES-ENGINEERING dOB SHOPPERS INC 009119 3/19/93 240.00 18274 SUPPL I ES- L I BRARY L I BRARY VI OEO CO 011248 3/19/93 191.57 18275 SUPPLIES-LIBRARY LISTENING LIBRARY INC 011266 3/19/93 95.36 18276 SUPPLIES-VARIOUS LUSTRE-CAL NAMEPLATE CORP 011373 3/19/93 183.20 18277 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 3/19/93 59.66 ~ 18278 SERVICES-BUILDING MARION COUNTY BUILO1NG INSPEC 012090 3/19/93 2,500.05 18279 SERVI CES-NNTP MARYATT INDUSTRIES 012240 3/19/93 153.60 116,739.55 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 5 Check Number 18280 18281 18282 18283 18284 18285 18286 18287 18288 18289 18290 18291 18292 18293 18294 18295 18296 18297 18298 18299 18300 18301 18302 18303 18304 18305 18306 18307 18308 18309 18310 18311 18312 18313 18314 18315 18316 18317 18318 18319 18320 18321 18322 18323 18324 18325 Budgetary Account Number MEMBERSH I P- POLI CE SUPPLIES-CITY HALL SERVICES-VARIOUS SUPPLIES-ENGINEERING SERVICES'~TP SUPPL I ES' STREET SUPPL I ES' L ! BRARY SUPPL I ES-STREET SERV! CES' COURT SUPPLIES-ENGINEERING SUPPLIES-W~TP SERVICES-DAR SUPPLIES-CITY ATTY RE I NBURSEMENT- F 1 NAN CE SERVICES-VARIOUS SERVICES-VARIOUS SUPPLIES-POLICE SUPPLIES-CITY ATTY SERVICES-STREET SUPPL I ES- RSVP/WATER REFUNO-WATER/SEWER PETTY CASH-VARIOUS VOID VOID VOID SUPPLIES-POLICE SERVI CES-911 SUPPLIES-C STORES SERV ICES- PARKS SUPPLIES-POLICE SUPPLIES-BUILDING SERVI CES-W~/TP SUPPLIES-STREET SERVI CES-I~WTP SUPPLIES-VARIOUS REIMBURSEMENT-CITY ADH]N SERVICES-NON DEPT SUPPLIES-WATER SERVICES-NON OEPT SUPPL I ES-WWTP SUPPLIES-C STORES SERVICES-CITY HALL SUPPL I ES-WNTP SUPPLIES-POLICE SERVICES-CITY HALL SUPPL I ES-WWTP Vendor Name Vendor Number Check - Date Written Amount of Check NATIONAL ASSOC OF TOWN WATCH 013018 3/19/93 25.00 WALTER E NELSON CO 013153 3/19/93 58.50 ONE CALL CONCEPTS INC 014054 3/19/93 34.71 PERSONAL TOUCH COMPUT I NG 015237 3/19/93 335. O0 PIONEER ELECTRONICS 015345 3/19/93 4.03 POWER RENTS INC 015490 3/19/93 993.11 QUALITY BOOKS INC 016040 3/19/93 225.15 R & R UNIFORMS 017003 3/19/93 473.57 TERRY RAMIREZ 017050 3/19/93 47.00 REAOY MAOE SIGN CO 017123 3/19/93 63.25 SAND PRODUCTS CO INC 018169 3/19/93 3,270.08 LES SCHWAB TIRE CENTER 018300 3/19/93 59.25 STATE COURT ABM I N I STRATOR 018745 3/19/93 60. O0 MARY TENNANT 019055 3/19/93 18.55 U.S. WEST COMMUNICATIONS 020091 3/19/93 427.52 U. S. WEST COMMUN I CAT 1 ON S 020095 3/19/93 3,118.93 VIKING OFFICE PRODUCTS 021180 3/19/93 68.49 WEST PUBLISHING CO 022160 3/19/93 29.25 WESTERN POWER & EQUIPMENT 022228 3/19/93 1,259.50 WOOOBURN OFFICE SUPPLY 022670 3/19/93 28.18 SPRI NGNAVEN APTS 080417 3/19/93 4.32 CITY OF WOODBURN 015255 3/22/93 173.05 VOID VOID VOID VOID VOID VOID NCPC DISTRIBUTION NONE 3/25/93 4.95 WILLAMETTE VALLEY COMMUNICAT NONE 3/25/93 90.00 ADVANCED LASER IMAGING 000066 3/25/93 54.95 ALDUS CORPORATION 000137 3/25/93 179.00 AMERICAN RED CROSS 000280 3/25/93 180.00 ARPAC LTD 000537 3/25/93 30.00 AUTOMATED OFFICE SYS 000563 3/25/93 26.33 BEN-KO-MATIC INC 001200 3/25/93 981.85 BLUE RIBBON JANITORIAL 001305 3/25/93 260.00 BOISE CASCADE 001340 3/25/93 197.28 CHR I S CH I LOS 002448 3/25/93 63.74 CIS: CITY'CTY INS SERV 002488 3/25/93 17,254.42 CONSOLIOATED SUPPLY CO 002770 3/25/93 109.94 EDEN SYSTEMS 004066 3/25/93 843.75 FISHER~S PUMP ANO SUPPLY 005147 3/25/93 110.13 FORCE 4 COMPUTER 005242 3/25/93 132.12 C.J. HANSEN CO 1NC 007055 3/25/93 51.00 HARRINGTON INDUSTRIAL PLASTIC 007084 3/25/93 26.83 HARR I S UN I FORMS 007090 3/25/93 148.90 HUBBARD PLUMBING 007330 3/25/93 210.00 JOHNSTONE SUPPLY 009145 3/25/93 54.86 148,526.04 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 6 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18326 SUPPL ! ES- RSVP KN l GHT GRAPH I CS 010107 3/25/93 4,022. O0 18327 SERVI CES-WWTP MARYATT INDUSTRIES 012240 3/25/93 179.36 18328 SUPPLIES-VARIOUS METROFUELING INC 012448 3/25/93 463.33 18329 SUPPLIES-ENGINEERING NESSCO SUPPLY INC 013160 3/25/93 528.65 18330 SERVICES-POLICE OREGON CHAPTER, FBINA 014126 3/25/93 18.50 18~31 SUPPLIES-SEWER PACIFIC RUBBER OF OREGON 015093 3/25/93 145.00 18332 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 3/25/93 7,826.97 18333 SUPPLIES-911 POSITIVE PROMOTIONS 015463 3/25/93 229.35 18334 SERVI CES-911 PT l COMMUN I CAT IONS 015580 3/25/93 120. O0 18335 SERVICES-COURT TERRY RAMIREZ 017050 3/25/93 47.00 18336 SUPPLIES-WWTP RUGGED INC 017361 3/25/93 75.31 18337 SUPPLIES-POLICE SAFETYFIRST PROOUCTS 018024 3/25/93 187.71 18338 SERVICES-TRANSIT SLATER COMMUNICATIONS 018523 3/25/93 37.45 18339 SUPPLIES-POLICE TAYLOR ELECTRIC SUPPLY 019030 3/25/93 318.24 18340 SUPPLIES-PARKS US POST OFFICE 020090 3/25/93 116.00 18341 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 3/25/93 344.96 18342 SERVI CES-WATER WATER, FO00 & RESEARCH LAB 022062 3/25/93 369. O0 18343 SUPPLIES-WATER WEST COAST WIRE ROPE 022134 3/25/93 114.62 18344 SERVICES-NON DEPT WOOl)BURN INDEPENDENT 022630 3/25/93 1,042.50 18345 SUPPLIES-ENGINEERING WOOOBURN LUMBER CO 022660 3/25/93 84.04 18346 SERVICES-WATER U S POST OFFICE 020090 3/25/93 158.04 18347 SERVICES-PARKS U.S. POST OFFICE 020090 3/31/93 1,000.00 18348 V 0 I D V 0 I D V 0 I D 18349 V 0 I D V 0 ! D V 0 ! D 18350 VOI O VOI D VO ! D 18351 OVERPAYMENT-WATER/SEt~ER KILROYS MANUFACTURED HOMES NONE 3/31/93 4.32 18352 SUPPLIES'ENGINEERING OELYNN R HAY NONE 3/31/93 350.00 18353 SUPPLIES-PARKS AL~S FRUIT & SHRUB CENTER 000160 3/31/93 127.15 18354 SERVICES-POLICE/CITY HALL ARATEX SERVICES INC 000535 3/31/93 61.30 18355 SUPPLIES-PARKS ARPA¢ LTO 000537 3/31/93 168.00 18356 SUPPLIES'PARKS AUTOMATEO OFFICE SYS 000563 3/31/93 392.42 18357 SUPPLIES'PARKS AWAROS AND ATHLETICS 000580 3/31/93 9.94 18358 SUPPLIES-VARIOUS BI'MART CORPORATION 001275 3/31/93 94.57 18359 SERVICES-t~4TP BOONES FERRY ELECTRIC 001352 3/31/93 733.60 18360 SERVICES-CITY HALL CAPITOL CITY DOOR INC 002093 3/31/93 124.81 18361 SERVlCES-t4t/TP CARL'S SEPTIC TANK CLEANING 002136 3/31/93 180.00 18362 SERVICES- POLI CE CASE AUTOMOT I VE 002190 3/31/93 2,142.27 18363 SERVICES- PUBL ! C WORKS CH2M- H I L L 002478 3/31/93 4,945.40 18364 SERVICES-PARKS COLEMAN INDUSTRIES 002640 3/31/93 149.47 18365 SERVICES-COURT MARGOT COMLEY 002686 3/31/93 20.00 18366 SUPPL I ES-VAR I OUS CONVEN I ENCECARD 002815 3/31/93 205.96 18367 SERVlCES'WWTP DAILY JOURNAL OF COMMERCE 003020 3/31/93 18.00 18368 SERVICES'WWTP DANIELS PHOTOGRAPHY 003030 3/31/93 74.47 18369 SUPPLIES'VARIOUS DAVISON AUTO PARTS 003080 3/31/93 386.75 18370 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 3/31/93 26.84 18371 SUPPLIES-WWTP ERNST HARD%dARF 004360 3/31/93 117.70 176,287.04 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 7 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18372 SERVICES-POLICE FARMERS OIL 005040 3/31/93 599.84 18373 SUPPLIES-PARKS/STREET FARM PLAN 005062 3/31/93 58.50 18374 SERVICES-CITY ATTY FEDERAL EXPRESS CORP 005080 3/31/93 15.50 18375 SUPPLIES-PARKS 6RAND SLAM 006273 3/31/93 6.00 18376 SERVICES-PARKS G.T.E. MOBILNET 006373 3/31/93 70.03 18377 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 3/31/93 1,174.50 18378 SUPPLIES-W~/TP HIGH-PURITY CHEMICAL INC 007189 3/31/93 195.80 18379 SUPPLIES-VARIOUS INDUSTRIAL WELDING SUPPLY 008100 3/31/93 102.49 18380 SERVICES-PARKS INTEGRITY LANDSCAPE 008200 3/31/93 175.00 18381 SERVICES-ENG JOB SHOPPERS INC 009119 3/31/93 882.00 18382 SUPPLIES-VARIOUS L & L BUILDING SUPPLIES 011010 3/31/93 101.32 18383 SUPPLIES-ENGINEERING MARION COUNTY SURVEYOR 012200 3/31/93 10.00 18384 SUPPLIES-WATER MCMINNVILLE CONCRETE PRODUCTS 012403 3/31/93 258.80 18385 SERVICES-ENGINEERING GORDON MERSETH P.E. 012434 3/31/93 2,176.50 18386 SUPPLIES-VARIOUS MR P~S AUTO PARTS 012510 3/31/93 83.92 18387 SERVICES-PARKS MUFFLERS,HITCHES & MORE 012655 3/31/93 55.00 18388 SUPPLIES-PARKS NATIONAL CHEMSEARCH 013030 3/31/93 1,206.21 18389 MEMBERSHIP-PARKS NATIONAL NOTARY ASSN 013082 3/31/93 45.00 18390 SERVICES-DAR NATIONAL SAFETY COUNCIL 013130 3/31/93 33.00 18391 SUPPLIES-CITY HALL WALTER E NELSON CO 013153 3/31/93 108.99 18392 SERVICES-RSVP PACIFIC PRINTERS 015058 3/31/93 93.50 18393 SUPPLIES-WATER PACIFIC WATER WORKS SUPPLY 015065 3/31/93 1,370.00 18394 MEMBERSHIP-911/POLICE RAIN/MARION COUNTY FISCAL SER 017042 3/31/93 7,987.00 18395 SERVICES-COURT TERRY RAMIREZ 017050 3/31/93 32.00 18396 SERVICES-VARIOUS RAWLINSONtS LAUNDRY 017055 3/31/93 63.20 18397 SUPPLIES-PARKS RECREATION RESOURCE 017109 3/31/93 1,591.81- 18398 SERVICES-~dTP REED ELECTRIC COMPANY 017143 3/31/93 579.00 18399 SUPPLIES-VARIOUS LES SCHWAB TIRE CENTER 018300 3/31/93 442.56 18400 SUPPLIES-PARKS SCOT CUSTODIAL SUPPLY 018308 3/31/93 1,468.85 18401 SUPPLIES-PARKS SHOP-N-KART 018451 3/31/93 56.15 18402 SERVICES-POLICE SLATER COMMUNICATIONS 018522 3/31/93 1,029.50 18403 SUPPLIES-PARKS TEK CHEMICAL INC 019047 3/31/93 364.50 18404 SUPPLIES-PARKS VIKING OFFICE PRODUCTS 021180 3/31/93 288.30 18405 SUPPLIES-POLICE WAL-MART STORES INC 022035 3/31/93 236.55 18406 SERVICES-~TP WASTEWATER NETWORK 022053 3/31/93 2,044.56 18407 SERVICES-POLICE WOOOBURN CARCRAFT 022508 3/31/93 480.75 18408 SERVICES-PARKS WOODBURN HIGH SCHOOL 022615 3/31/93 120.00 18409 SUBSCRIPTION-FINANCE VOODBURN INDEPENDENT 022630 3/31/93 15.00 18410 SUPPLIES-PARKS ~,~)ODSURN LUMBER CO 022660 3/31/93 21.55 18411 SUPPLIES-PARKS WOODSURN OFFICE SUPPLY 022670 3/31/93 50.00 18412 SERVICES-POLICE UOODBURN PHARMACY 022680 3/31/93 8.00 18413 SUPPLIES-PARKS WOODBURN RADIATOR & GLASS 022700 3/31/93 239.87 18414 SUPPLIES-PARKS WOODBURN RENT-ALL 022708 3/31/93 24.00 18415 SERVICES-RSVP HELEN GRAHAM 035300 3/31/93 7.92 18416 SERVICES-RSVP SHIRLEY HACKETT 035311 3/31/93 26.88 18417 SERVICES-RSVP MARGARET FANE 035390 3/31/93 13.20 202,300.09 11A 4/06/93 A/P CHECK LISTING FOR THE MONTH OF MARCH 1993 Page 8 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 18418 SERVICES-RSVP LEO LA ROQUE 035465 3/31/93 201.60 18419 SERVICES-RSVP CHARLES MOHLER 035555 3/31/93 9.60 18420 SERVICES-RSVP ALMEOA QUIRING 035608 3/31/93 47.04 18421 SERVICES-RSVP LARRY SCOTT 035645 3/31/93 5.76 18422 SERVICES-RSVP JUNE SIMPSON 035648 3/31/93 28.80 18423 SERVICES-RSVP ROBERT STILLMAN 035667 3/31/93 28.80 18424 SERVICES-RSVP CHARLES WIGLE 035748 3/31/93 28.80 18425 SERVICES-RSVP GERALO ~ 035?90 3/31/93 58.32 18426 SERVICES-DAR HATTIE CLARK 045100 3/31/93 42.00 18427 SERVICES-DAR GRACE DAVIDSON 045210 3/31/93 18.00 18428 SERVICES-DAR CORNELIUS DONNELLY 045230 3/31/93 183.60 18429 SERVICES-DAR FREMONT GREEHLING 045290 3/31/93 18.00 18430 SERVICES-DAR TONY HALTER 045310 3/31/93 27.84 18431 SERVICES-DAR GERTRUDE REES 045545 3/31/93 22.32 18432 SERVICES-DAR JAMES STROUP 045595 3/31/93 59.52 18433 SERVICES-DAR DEAN TATOM 045653 3/31/93 71.52 18434 SERVICES-DAR LO~ELL ~IKOFF 045705 3/31/93 57.60 18435 SERVICES-DAR EDITH WILLIAMS 045707 3/31/93 24.48 18436 SERVICES-DAR JUDY YOUNG 045740 3/31/93 34.80 203,268.49 15A City Of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 Ken Wright Chief of Police Date: To: April 7, 1993 ).ayor & Council Childs, City Administrator ~~"::terW::~:k'' Staff Report (503) 982-2345 On Thursday, March 25, 1993 at 5:35 a.m. the City was affected by a 5.6 earthquake. The epicenter has been identified in the area of Scotts Mills about 13 miles beneath the surface of the earth. In the hours following the quake, minor/major structural damage to numerous buildings within the City was revealed. On Thursday morning at about 8:30 a.m. Mayor Kelley and Councilor Jennings met with City department heads for initial damage briefing. At that time Lt. Null was designated Public Information Officer for the City. On Saturday morning, March 27, the City Council convened in emergency session. * See minutes of Council meeting. On April 2, 1993 Lt. Null attended a Marion County Emergency Services debrief'rog. * See Lt. Null's attached report. On Tuesday, April 6, 1993 the Woodburn Police Department and Woodburn Rural Fire District held an area debriefing. In attendance were; Woodburn Ambulance, NORCOM dispatchers, Code Enforcement, Building Inspection, Water Department, Waste Water Treatment, and Marion County Emergency Services. It was noted throughout the debriefing that no entity developed an emergency operations center. However, it was noted that throughout the initial quake NORCOM received no emergency dispatch calls, but was overwhelmed with calls for information. All agencies reported they coordinated with each other responding in handling all calls for service requests. It was noted there was no public panic and only minor injuries to persons. Both Woodburn Police and Woodburn Rural Fire District responded police officers and fire officers to assist NORCOM with telephone call volume. There was only one dispatcher on duty to handle the 15-plus telephone lines which were all ringing simultaneously. 15A While the Fire District handled three major hazardous chemical spills, there were no quake related medical calls. The Police Department responded to numerous burglary alarms, making cursory inspections and continuing on. The City Water Department responded and noted two minor water line breaks. Marion County Emergency Services noted they received no requests for quake related assistance for the first few hours and did not initiate an Emergency Command Center. The City Code Enforcement/Building Inspections noted that with only two officials, they could not keep up with the calls for inspections, however, they completed initial damage assessments within four hours of the 5:35 a.m. quake. SUMMATIQNi It should be noted that City Staff in all areas; Police, Public Works, Community Development responded in a professional and appropriate manner. The staff's first concerns were that of safety of citizens in general, that highways, streets, buildings and public works (water/sewer) infrastructures were operational. After this was completed (4 - 6 hours), then more finite inspections began to occur. While this was termed a "wake-up call", the first major earthquake we have received was dealt with within the resources availabls. It is noted in California, disaster plans that most generally structural damage assessments cannot and are not made for hours, days, and often times weeks after a quake. This was and has been the case in Woodburn. It should also be noted that a more in-depth disaster plan needs to be developed for our city and area, that a goal must be that we (Woodburn) must be totally self-sustaining for 24 - 48 hours. Should this past experience be any indicator and damage occurring outside the city, including other cities, there will not be assistance from them for days. Thus we must be prepared to take care of ourselves. While the limited staff and resources of the City handled this incident; What will we do next time? Fire Chief Hendrix and myself are in the process of re-evaluating current plans and resources. Both our staffs are working towards the development of a significant area disaster plan. My thanks to the Public Utilities, City Council, Mayor, Woodburn Fire District, Woodburn Ambulance, Community Development and officers of the Woodbum Police Department for their professional and immediate response. Their actions and conduct prevented disaster and the further development of situations. 15A CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery Street Paul Null Services Lieutenant Woodburn, Oregon 97071 982-2345 Ext. 352 April 7, 1993 TO: Ken Wright, Chief RE: Marion County Earthquake Debriefing On April 2, 1993 the Office of Marion County Emergency Management held a county wide debriefing on the earthquake which occurred on March 25, 1993. The meeting was facilitated by Bob Hansen who is the Emergency Management Director. Representatives from the following agencies were present: Red Cross, N.W. Natural Gas, U.S. West, City of Salem, Marion County Commissioners, Salem Electric, ODOT, PGE, Viacom, City of Mt, Angel, Marion County Sheriff Office, Sublimity Fire District, City of Aurora, City of Turner, City of Gates, City of Gervias, City of Donald, City of Silverton, Woodburn Fire District, and Congressman Kopetski representative. U.S. West reported that for a period of three to seven minutes immediately after the earthquake, the phone lines became overloaded by persons using the phone system. They have shown that this is to be expected in any type of similar occurrence. Comments from the group indicated that agencies did have problems getting through to whom they were calling for several hours after the earthquake. Woodburn was the only 9-1-1 center represented. I discussed the fact that the 9-1-1 lines were immediately tied up for a period of over one half hour with none emergency type calls. I also advised that the cell phones where tied up and were non-functional for hours after the quake. ODOT advised that they had units out, checking bridges and overpasses in the quake area. The only problem they had were citizens advising the media of overpass damage when no damage existed, such as the Center Street overpass which is under c~nstruction. ODOT and the gas company agreed to identify which overpasses and bridges carry gas lines and give these structures a priority inspection. 1 5A The Red Cross advised that Woodburn and one other agency were the only two request for service they received. The Red Cross extended their service to agencies stating that they could be a resource for public information request. The City of Salem did not activate their EOC after the earthquake. The representative stated that after re-evaluating the earthquake, they would still not have activate their EOC, but would have brought key members of the FOC in for an initial evaluation. None of the cities represented at this meeting enacted their EOC, although an immediate survey of the situation was completed by personnel who were on duty at the time of the quake. Marion County Emergency Management did not activate their EOC, and held their first briefing at 8:30 a.m. the morning of the quake. General comments made from the group were: media information about the earthquake needed to be broadcasted in Spanish. Marion County Emergency Management needs to develop and provide a list of phone numbers (contacts) to all agencies. The phone numbers will be of persons/agencies who need to be contacted in the event of another earthquake. Each agency should have one contact person who will pass on and receive information from Marion County Emergency Management. Utilize the media to get out immediate information as to what action people should take following an earthquake. Public education is needed to inform citizens on the proper use of the 9-1-1 system. That a inter-agency EOC communication system be established in case the phone system is down. 15B MEMORANDUM TO: THRU: Woodburn Mayor and City Council Chris Childs, City Administrator FROM: Nevin Holly, Director Recreation and Parks SUBJECT: Community Center/Parks Earthquake Damages DATE: April 8, 1993 The City Parks and Recreation Department's facilities and structures suffered a moderate degree of damage as a result of the March 25th earthquake. Initial inspections were conducted by Building Official Bob Arzoian with the assistance of a structural engineer. Follow-up inspection, and in the case of Woodburn Community Center fireplace, some dismantling allow me to further assess you of damage and to alert the Council as to possible or anticipated expenditure of funds, which would be expended from Contingency Funds with City Council approval. Community Center Fireplace The Community Center Fireplace is a freestanding fireplace which is not bearing wall based. The fireplace is a double fireplace with one fireplace basin in the Community Center dining room and one in the upstairs conference room. The fireplace suffered major damage as a result of the earthquake. The fireplace itself moved approximately 3/4" away from the wall which can be observed in the conference room. The moving of the fireplace created a sway which was clearly observable from the ground level. Close examination and ultimate partial dismantling have revealed several major cracks in the fireplace. Staff, with the assistance of the Woodburn Fire Department, have dismantled the top 16' of the fireplace making the remaining lower section of the fireplace stable. We are currently in the process of obtaining bids on the reconstruction of the fireplace. We had hoped to have had these bids ready for this meeting, however masonry firms are so busy this was not possible. Other alternatives being examined by the Department are leaving the lower half of the fireplace intact and rebuilding only the top section, or removing the total fireplace and replacing flooring and exterior walls. Alternatives and cost estimates should be available for the next Council meeting. At this time it may be necessary to ask the Council for permission to expend contingency dollars. Additionally, we should have a further indication on possible Federal assistance reimbursement by this next meeting. Park Maintenance Office Structure The office structure utilized by the Parks Maintenance staff has, as a result of the earthquake, been declared unsafe. Please see the attached memo from Building Official Bob Arzoian. We are currently looking at several options which can temporarily resolve this problem, including a rental portable office building. Woodburn War Memorial Swim Pool The City pool appears to have suffered only some additional sudace cracks in the baby pool. We will know more when we start up the pool this spring. NH:swp 15C MEMO TO: City Council through City Administrator FROM: Community Development Director SUBJECT: Maintaining the Architectural Integrity of Woodburn's Downtown Historic District. (DHD) DATE: April 7, 1993 Kathy Figley raised the concern at the last Council meeting that earthquake damage to buildings on Front Street may require considerable reconstruction. This could result in the historical architectural "uniqueness" of these buildings being modified to the extent that they lose their historical character. The question was then raised as to how the City can guarantee the preservation of the historic architecture of the downtown. In Chapter 40 DHD (Downtown Historic District) Section 40.090 of the Woodburn Zoning Ordinance it requires two steps be taken to insure the historic facade to the buildings on the DHD District are maintained. One, that all buildings are subject to site plan review by the Woodburn Downtown Association in turn their recommendation is reviewed by the Planning Commission. The Commissions responsibility is to preserve to the greatest extent possible, the historic integrity of the structural improvements. CITY OF ~270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-5222 March 18, 1993 Department of Environmental Quality Water Quality Division 811 SW 6th Avenue Portland, Oregon 97204 Subject: Draft Pudding River Total Maximum Daily Loads Dear Mr. Dick Nichols: We appreciate this opportunity to provide input into this process that will establish Total Maximum Daily Loads (TMDLs) on the Pudding River. In the cooperative atmosphere, the representatives of Woodburn and their Consultants met with the representatives of the Department of Environmental Quality (DEQ) on January 15, 1993 to discuss the draft TMDLs. During the meeting most major issues were dis- cussed and many were resolved. However, we have identified some unresolved is- sues, information needs, and follow up items. We would like to submit these as pub- lic comment on behalf of the City of Woodburn: CH2M HILL recommends that Agripac be included as a significant user in the Willamette River Basin Water Quality Study. At this time Woodburn is the only listed significant user on the Pudding River. Since Agripac is given equal percent removal, it should be considered a significant user as well. What percent removal did DEQ use for its "equal effort/equal percent remov- al'' calculation? We would like to know this/ts part of our overall evaluation of the allocation method between Agripac and the City? What would the TMDL be if it were expressed in mass loads? This informa- tion would be useful in evaluating options. We received on March 10, 1993, documentation entitled "Water Quality As- sessment of the Pudding River." We would like to meet with DEQ to discuss the information contained in the documentation. In addition, we have requested documentation regarding the assumptions and parameters used in the QUAL 2EU model of the Pudding River TMDLs in order to make an analysis of the model. We hope that sufficient information on the model is provided soon; specifically what loadings were assumed and model calibration graphs. 15D Can greater ammonia concentration limits be permitted if the allocation for BCD is reduced to 5 mg/L? When will DEQ model this condition to see if it is acceptable? We need this information to continue the work on the Facility Plan. We understand you feel there is an urgency to complete the Pudding River TMDLs. It is our understanding that our next opportunity to comment on the final TMDLs is during permit negotiations. We would have preferred that all the proposed TMDL modifications were made and requested information provided before public notice and public meetings were set in order to receive meaningful input from the public. How- ever, progress has been made and we would like to continue our discussions on these remaining issues and information needs as soon as possible. We appreciate that DEQ has agreed to negotiate the permit that enforces the city's WLAs during the Facilities Planning process so that the design could be based on permit conditions. These are the main items that we believe it is important to resolve at this time. Our minutes to the January 15, 1993, meeting are attached for your reference. Some additional minor information needs are noted in the minutes. These issues were brought to City Council attention on March 15, 1993. The govern- ing body of the City would like the pollution problems handled from a regional per- spective and the City would appreciate if some funds are made available to facilitate these solutions. In addition, there are some references in the background data on possible bacteria and phosphorus concerns on the Pudding River. We would like to explore the implica- tions of these issues as well. We appreciate the opportunity to comment on these issues. Please call me if you have questions. We would like to discuss these matters in more detail. Frank Tiwari, P.E. Direct°r of Public Works City of Woodburn Daria Wightman, P.E. Water Reclamation Department Manager CH2M HILL NORTHWEST, INC. Enclosure Copy: Frank Sinclair/City of Woodburn Clem Correia/CH2M HILL 15D 15E TO: Frank Tiwari FROM: Frank Sinclair DATE: April 1, 1993 SUBJECT: Chlorine Violation Information: On Sunday, 3/1/93, a chlorine violation occurred at the POTW. Mark Hamlin, from the Department of Environmental Quality, has turned the matter over to the Enforcement Section of DEQ. The Enforcement Section will most likely assess a fine of $10D.00 in accordance with the Stipulated Final Order (S.F.O.). This fine could be issued pursuant to the NPDES permit S.F.O which states that the chlorine residual cannot exceed 1.5 mg/1 on a daily basis. On this particular day, the chlorine residual was 2.08 mg/1. Background: The National Pollutant Discharge Elimination System (NPDES) permit states that the fecal coliform in the final effluent cannot exceed 2~0 colonies/100 ml on a monthly geometric mean or 400 colonies/100 ml on a weekly geometric mean. The fecal coliform test differentiates between coliform of fecal origin (feces and intestines of warm blooded animals) and from other sources (these bacteria are from the E-Coli group). Fecal coliform discharge is controlled by the amount of chlorine that is demanded by the wastewater discharge. Chlorine demand is the quantity of chlorine that is required to kill the fecal coliform bacteria to permit levels. The portion that is left over is called the chlorine residual. The chlorine residual is limited to 1.5 mg/1 by the SFO. The amount of chlorine that is allowed into the water for a kill is controlled by a chlorinator which is paced by the flow. Problems with the chlorinator caused it not to react to the signal from the flow recorder pacing unit. Therefore, too much chlorine was allowed into the chlorine contact chamber. The POTW staff had the chlorinator repaired by Engineered Control Products. The testing procedure used at the POTW is DPD Ferrous Titrimetric Method this method uses an indicator reagent made with ferrous ammonium sulfate (FAS) crystals. Problems with weak FAS crystals were causing high chlorine residual readings. New FAS crystals were purchased and now the tests are meeting quality assurance guidelines. 15F MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Director Temporary Carnival on the Wal-Mart Parking Lot April 7, 1993 A concern was raised regarding the temporary placement of a carnival on the Wal- Mart parking lot the weekend of March 6 & 7th, 1993. The question was raised pertaining to the authority for allowing such a use and whether proper procedures for its approval had been followed. Davis Amusement Company, which operates the carnival, secured a business registration license (#0704) in March of 1993. This was a renewal of an earlier license that the had secured in March 1992. In 1992 Davis Amusement operated this same activity on a temporary basis at Mall 99E. This activity is defined as a transient business and is permitted outright as identified in the Woodburn Zoning Ordinance Section 30.010 (b)(4) as long as it is confined to an area that is paved with concrete or asphalt and has property owner permission. If the Council wishes to exclude such transient business from the Wal-Mart site in the future it will require this activity be removed from the CG (Commercial General) Zone. Otherwise such action would be considered discriminatory in allowing this use in other commercial properties and not Wal-Mart. C][T¥ OF 2'70 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 15G April 8, 1993 The Honorable Vera Katz Mayor of Portland 1220 S.W. Fifth, Room 303 Portland, Oregon 97204 Dear Mayor Katz: The Woodburn City Council and I wish to express our appreciation and thanks for the assistance provided by the City of Portland. On March 2§, 1993, the day of the earthquake, Woodburn received a call from Mr. Sam Adams from your office, volunteering to assist the City of Woodburn in evaluating building damage. On March 26, 1993, the City of Portland, Bureau of Buildings, offered their support by providing a Structural Engineer, Mr. Jed Sampson, to assist our Building Official in assessing earthquake damage to Woodburn's downtown historic district. Mr. Sampson was diligent in carrying out the task of surveying the structural integrity of several buildings in our historic district. This analysis helped the City immensely in completing our damage assessment report for Federal Emergency Management Administration. We wish to again thank the Mayor's office and give our deepest gratitude to Jed Sampson for doing such a professional job. Very truly yours, City of Woodburn LK/kv 15H MEMO TO' ALL CITY COUNCIL MEMBERS FROM: LEN KELLEY, MAYOR DATE: FEBRUARY 26, 1993 SUBJECT: COMMITTEE ROSTER In an attempt to keep City committees fully staffed, I feel it would be very helpful and efficient to develop a roster of Woodburn residents who are interested and willing to serve. As vacancies occur we would then have potential replacements immediately available for appointment. I request each Councilor to provide, as soon as possible, a list containing names, addresses and telephone numbers of such persons over your signature. Len Kelley, Mayor PUBLIC HEARING AFFECTING THI$, AREA CONDITIONAL USE 93-13 PURPOSE OF HEARING: to receive testimony on an application to amend the approval in Conditional Use Case #71-14 to include a soil storage facility (petroleum contaminated soil) and periodic thermal desorption via a portable remediation plant on a portion of an approximately 1 20 acre parcel in P (PUBLIC) zone on property located at 17827 Whitney Lane NE, Woodburn. (Section 31; T4S; R1W). and (Section 36; T4S; R2W). Tax lots 41110-000, 41111-000, 75530-020 and 42005-000. APPLICANTS: Marion County Solid Waste and PEMCO DATE AND TIME OF HEARING: APRIL 14, 1993; 4:30 p.m. LOCATION OF HEARING: Board's Hearing Room 108, Marion County Courthouse, 100 High Street NE, Salem, Oregon HOW TO PARTICIPATE: Anyone desiring to speak either for or against the proposal may do so in person or by representative at the public hearing. Also, written comments may be filed prior to the public hearing with the Marion County Planning Division.The application, documents and evidence relied upon by the applicant, and applicable criteria are available for inspection at no cost and copies are available. The staff report will be available at no cost at least 7 days prior to the hearing. A!I testimony presented at land use hearings conducted by the Hearings Officer must be under oath. A witness giving oral testimony at a hearing will be sworn in at the time the testimony is given. Any written testimony must include a sworn affidavit, administered by an official empowered to administer oaths (e.g. a notary; see ORS 44.320). Corporations, including governmental bodies, must appear through an attorney (ORS 9.320). Duly licensed Oregon attorneys may make legal argument without being sworn, so long as any facts on which the argument is based are supported by sworn oral testimony or written affidavit. After the close of the hearing the decision maker may approve or deny the application, may remand to the Planning Division, or approve a modified proposal. Any interested person with concerns about the use of this property should become involved in the decision-making process. Failure of an issue to be raised in the hearing, in person or by let"ter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue precludes appeal to the Land Use Board of Appeals (LUBA) based on that issue. Notice to mortgagee, lienholder, vendor, or seller: ORS CHAPTER 215 requires that if you receive this notice, it must promptly be forwarded to the purchaser. LAND USE DECISION CRITERIA: The criteria upon which the decision on this application will be based include the following: Section 11 9.070 of the Marion County Rural Zoning Ordinance Section 171.010 of the Marion County Rural Zoning Ordinance Section 1 20.300 of the Marion County Rural Zoning Ordinance For information regarding this application please contact: VlCKI KIRSHER Marion County Planning Division, 220 High Street NE, Senator Building, 2nd floor Salem, Oregon 97301 Phone: 588-5038 ACCOMMOOATION OF PHYSICAL IMPAIRMENTS: In order to accommodate persons with physical impairments, please notify the Planning Division of any special physical or language accommodations you may need as far in advance of the meeting as possible. OVERVIEW CONDITIONAL USE CASE 93-13 MARION COUNTY and PEMCO History should teach us that the absence of objection is often the same as approval. In conditional use hearings this is especially so; if the public perceives a need for input, the public hearing is the only time in the process that issues can be raised. I thank you for the opportunity as a private citizen to address some potential issues that may effect the citizens of Marion County and the City of Woodburn. Marion County and PEMCO are presently seeking permission to establish a hazardous materials receiving and processing facility in the present Woodburn ash disposal site. At the onset, I must convey to you that I am in the business of cleaning petroleum contaminated soil and am in the process of building a receiving center on the north edge of Salem. I do not mind competing against firms that go through the same process and associated cost that I have gone through and are not subsidized in any way by public monies and who will meet all the safety rules which would govern such a facility. In relation to this conditional use permit, there are several major issues that should be considered: · Is this a public, private, or quasi private venture? · Under chapter 171.030 Conditional Uses of the Marion County Rural Zoning Ordinance, is there an allowance for a private soil remediation facility on a public zone? · If the venture is allowed, will it be done in a safe and secure manner? In brief, since there has been no contract or legal arrangements consummated between PEMCO and Marion County, it is difficult to determine to what degree PEMCO may benefit from this joint venture with a public institution. If this is a private venture, under what conditional use classification does a private thermal soil remediation receiving center apply? The zone in this case is a "P" or Public Zone, thus only conditional uses in a P zone are permitted. Under Section 171.030 (j) of the Marion County Rural Zoning Ordinance it states "Public service buildings, structure, and use" are permitted. If this is a private venture then it clearly does not qualify in this zone. The further merits and details of the above questions are probably not of specific issue with the city of Woodburn. Without conceding the above point, the following concerns may relate to the City if, in fact, the plan should come into being. In reviewing the plan that has been presented to the hearing officer, a copy of which is enclosed, a considerable amount of detail has been omitted or erroneously stated. HIGHLIGHT 1: To minimize emissions means to reduce not eliminate. No information has been presented to show specifically what effects the air discharges from this plant will have upon the community, either in a single maximum contamination level upon the closest public receptor or the cumulative effect upon the general public area. Specific air dispersion studies based upon an anticipated or maximum permitted tonnage for this site is advisable. As the acceptable levels of exposure to contaminates continues to drop in so many areas of our lives, it is advisable to the City of Woodburn, to insist that a base line study be provided by the petitioner to protect yourselves as the governing body. This would show that you attempted to provide some degree of protection to the public in the event that you are ever questioned about this in the future. HIGHLIGHT 2: Since PEMCO possesses an air discharge permit, what contaminates does it allow them to process. Does this agree with what they propose to bring to the site. HIGHLIGHT 3: What dollar amount per ton? HIGHLIGHT 4: Not true, Oregon Hydrocarbon, the largest thermal processing plant in the world at this time is along the Willamette River in the Portland Industrial area. HIGHLIGHT 5: What level of contamination and what type of Petroleum products (ie. gas, diesel, waste oil, bunker C?) I have called PEMCO in the past few weeks and asked if they could process heavy waste oil and bunker C. They said no. Do they intend to collect such? HIGHLIGHT 6: What test and how frequent are these tests? HIGHLIGHT 7: No walls, will the fugitive emissions just be allowed to go anywhere? HIGHLIGHT 8: What type of impermeable barrier? Concrete or asphalt is permeable. If it is an HDPE liner, how will it be installed? Will this type of installation really protect the ground water? HIGHLIGHT 9: What is an appropriate disposal fashion? HIGHLIGHT 10: Again, What test and how often? HIGHLIGHT 11: Acceptable levels - who's acceptable levels and for what past use? The plan indicated the site is to be restored to a public golf course. If the public will eventually come in contact with the cleaned soil, then at the least, the soil must be cleaned to non-detect levels. HIGHLIGHT 12: Again, no standards are stated. The absence of objection or assumption that DEQ will take care of everything may come back against you in the future. It is better to ask questions now rather than try to answer them later. HIGHLIGHT 13: If the County is deriving some compensation for it's facilities, then it seems a competitive bid process should occur for the use of it's facilities or services. ORS 279.011 to 279.111 item (5) defines a public contract as "any purchase, lease, or sale by a public agency of personal property, public improvements or services other than agreements for personal services." ORS 279.015 (1) says all public contracts should be based upon competitive bids. In this matter, is the public good being served. It seems that the entire process and proposal is not in the public interest, More questions than answers have been created by this conditional use proposal. The citizens of Woodburn and Marion County would be well served if they insisted on more answers than questions. Q: CONDITIONAL USE APPLICATIONS Q: The following information outlines the reason for the proposed conditional use. It is given in the form of questions and answers regarding the proposal. What is proposed? PEMCO, a Portland based company, has established a process in which petroleum contaminated soils are treated through a combustion (thermal desorption) process to remove the petroleum products. The removal by thermal desorption makes the soil usable for other purposes. The system i~equipped with air pollutio/~control equipment in order td~ninimize emissions. PEMC~ossesses an air discharge permit from Oregon DEQ to operate the equipment. PEMCO has proposed locating one of their mobile facilities at the North Marion County Disposal Facility (NMCDF) near Woodburn. They would accept both in -county and out-of-county petroleum contaminated soils. The County would lease an area for their operations. Soil will be stockpiled within the facility until approximately 5,000 tons is established. PEMCO will then mobilize a portable remediation plant to remediate the soil. PEMCO's plant will then leave the site until a further stockpile is established. The County would receive a dollar amount per ton handled. Additionally, the County would receive the treated, cleaned soils for use as cover material at the site. It is likely that this operation would be operated for at least several years. Why is this needed? Petroleum contaminated soils are generated as a result of leaking storage systems or by accidental spills. With federal regulations requiring the removal and/or replacement of old single-walled petroleum tanks, the number of tank removals and associated soils cleanups have been increasing over the years. Typically, contaminated soils greater than 40 parts-per- million (ppm) of total petroleum hydrocarbons (TPH) are required by the Department of Environmental Quality (DEQ) to be removed dur~ petroleum tank removals. Currently, the only facility in the northern Willamette Valley which will take petroleum contaminated soils is the Hillsboro Landfill. Marion County has taken the position that they will not accept petroleum contaminated soils unless they contain less than 20 ppm TPH. This was decided in order to minimize the potential risk of groundwater contamination as a result of leaching of the petroleum byproducts from these soils. Due to the limited number of disposal options for these materials, there exists a significant demand for additional disposal facilities for petroleum contaminated soils throughout the Willamette Valley. Q: Q: Q: A: What materials will be allowed? Onl~oil materials that are contaminated with non hazardous petroleum product, will be allowed to be brought to the site. Companies wanting to bring soil to this site would need to submit copies of laboratory analyzes performed on the soil to be delivered, confirminq~hat it contains only petroleum products. PEMCO will als~F~6erform tests on the soil prior ~o treatment to confirm that the test data submitted is representative. Who will use this facility? The facility would be available for use by both Marion County and out-of-county soil remediation contractors. What precautions will be taken to assure the protection of Woodburn's groundwater? The facility will be operated within a specially designed /~storage facility. The contaminated soil will be contained stockpiled ~J)within a roofed building~The materials will be on a surface which will be impermeable and will provide leachate collection. Th~eachate will be collected in a tank and disposed of in a~t~ppropriate fashion. The facility and soil treatment operations will require a Solid ~ste Permit from the Oregon DEQ. The remediated s~ will b~Y~ested following treatment to ensure the soil meet ~/~cceptable levels. This is necessary so that the material can be re-used at the landfill for cover. Q.- Will operation of 'this facility impact air quality? The proce~ing unit used by PEMC0 will be c0ntr011ed under a permit from the Oregon Department ~Environmental Quality (DEQ), thus it's emissions will b~L~tightly controlled and regulated to ensure that it meets the necessary requirements. Q: will dust be a problem? A: PEMCO mixes water into the remediated .soil in order to eliminate dust and to produce a soil product which can be compacted. The processing unit has a baghouse system which captures the entrained dust from the combustion chamber. Also, the storage pile will be kept covered whenever necessary in order to keep the material from being blown away. Q: Q_- Q: Q: Will you be able to hear the operation? The noise generated by this equipment is similar to that generated by a typical bulldozer. Another piece of heavy equipment, a front-end loader, would also be operating at the site, loading the dirt into the processing unit. The noise generated by this equipment is not excessive, and is no louder than that made by the traffic passing by on Interstate 5, which is adjacent. Regardless, PEMCO would monitor the noise levels at the property boundary to ensure that they are below the legal limits. Who will pay for construction of this facility? The cost to obtain permits for this facility, to construct the receiving and operations area, and to operate the equipment will be paid for by PEMCO, at no cost to the county. Users of the facility will be assessed a disposal fee, which value has yet to be determined, per ton of soil brought to the site. The County would receive a portion of this as a "host fee". What hours will the facility operate? Typically, the facility would accept soil materials during the same hours that the landfill is open for business, from 8:00 am to 5:30 pm. However, on occasions, extended hauling hours may be required. Regardless, all deliveries will only occur between the hours of 7:00 am and 7:00 pm. When PEMCO's remediation equipment is running, they anticipate that it will likely be operating approximately 20 hours per day, from 6:00 am to 2:00 am. As mentioned previously, the noise generated is similar to that of a diesel engine running, and should be inconsequential compared to the noise generated by Interstate 5. How much dirt will be brought to this facility? This is uncertain. This is dependent upon the number of remediation projects taking place. Therefore, at certain times there may be quite a bit of material coming in, and at other times nothing coming in for an extended period. Obviously, the number of trucks coming to the site will be directly proportional to the amount of material being brought to the facility. No matter what, the amount of vehicle traffic will still be less than when the site was previously operated as the main landfill for the north County. Q: What benefit do County residents receive? The County will benefit in several ways.~irst the County will receive revenue from disposal fees charged. This revenue can be used to help fund other solid waste projects. Second, the County will retain all clean soil which has been treated by the proposed process. This soil would be used as cover material for the landfill and the ashfill. This will save the County a significant amount of money due to not having to buy or excavate soil, which is needed to operate the landfill. This will extend the life of the soil borrow area. Third, residents of the County needing to dispose of this type of material will have a reasonable disposal option available to them. At this time, it is expensive and inconvenient to have to haul these materials to the Hillsboro Landfill for disposal. By providing this option, contractors requiring disposal options for these materials will have more to choose from, allowing for reuse of this material instead of just disposal. The property in question is in P (Public) Zone. Under section 171.030 Conditional Uses Subsection (J), which lists a solid waste disposal site as a possible suitable activity for a public zoned site. The proposed activity is essentially a recycling operation producing clean landfill cap from a contaminated waste stream. CHAPTER 171 p (PUBLIC) ZONE Contents Section 171.010 171. 020 171.030 171. 040 171.050 171.060 171.070 171.080 171. 090 171. 100 171. 110 Title Page 1 Purpose ...................................... 1 Uses ......................................... Conditional Uses ............................. 2 Height ....................................... 2 Front Yard ................................... 2 Side Yards ................................... 2 Rear Yard .................................... 2 Lot Area and Coverage ........................ 3 Open Storage ................................. 3 Landscaping .................................. 3 Performance Standards ........................ 3 171.010 PURPOSE. The purpose and intent of the P zone is to provide regulations governing the development of lands appropri- ate for specific public and semi-public uses and to ensure their compatibility with adjacent uses. It is intended that this zone be applied to individual parcels shown to be an appropriate location for a certain public or semi-public use. If the use existing at the time the P zone is applied is discontinued or if a proposed use is not established, it is the intent that the land be rezoned to conform to surrounding zoning or be devoted to permitted uses. It is not intended that a property zoned Public for one type of use be allowed to change without demonstrating that the proposed conditional use will be compatible with adja- cent uses and the property is better suited to the proposed use than alternative locations. 171.020 USES. Within any P (PUBLIC) zone no building, structure or premises shall be used, arranged, or designed to be used, erected, structurally altered or enlarged except for the follow- ing purposes: (a) Farm use; (b) Forest use; (c) Dwellings (including mobile homes) and other structures customarily provided in conjunction with farm or forest use subject to the criteria in Section 138.060; (d) Utility facilities necessary for public service except public power generation. 171-1 171.030 CONDITIONAL USES. When authorized under the procedure provided for conditional uses in this Ordinance, the following uses will be permitted in a P zone: (a) Airport and airport related commercial and industrial uses; (b) Amusement park, auditorium, ball park, exposition, fair- ground, race tracks, stadium, stock show and zoo; (c) (d) Cemeteries, crematoriums and mausoleums; Dwelling for the caretaker or watchman; housing for the staff required for an approved conditional use; (e) Golf course, public parks and playgrounds, recreational resorts and retreats, and related camping and retail sales; (f) Hospitals, churches, public and private schools and related conference and residence facilities; (g) Military training facilities and armory; (h) Public instructions for detention or correction; (i) Residential facilities, institutions and schools for the handicapped or mentally retarded; (J) Public service building, structure and use (e.g. field offices, outdoor storage of equipment, reservoir, water tower, pump station, sewage treatment plant, solid waste disposal site, power generation). (k) Mineral and aggregate resource operations. 171.040 HEIGHT. No building or structure in a P zone shall exceed 6 stores or 70 feet, provided that. buildings or structures shall set back from every street and lot line 1 foot for each foot of height of the building in excess of 35 feet in addition to all other yard and setback requirements herein specified. 171.050 FRONT YARD. Front yard shall be a minimum of 20 feet. No parking shall be permitted within the minimum front yard area. 171.060 SIDE YARDS. Where the side of a lot in a P zone abuts upon the side of a lot in any "R" zone, there shall be a minimum side yard of 10 feet. Otherwise there shall be no minimum side yard setback. Where the side of a lot abuts upon a street there shall be a minimum side yard of 20 feet wherein no parking shall be permitted. 171.070 REAR YARD. In a P zone there shall be a rear yard which shall have a minimum depth of 30 feet. 171-2 PUBLIC CONTRACTS AND PURCHASING 279.015 ,cBt, dent ~ates msti- , Ch. ~d by 42 to ,~rt~ in PURCHASING AND BIDS AND BIDDING IN GENERAL 279.008 [Repealed by 1975 c.771 §33] 279.010 [Repealed by 1975 c.771 §33] 279.011 Definitions for ORS 279.011 to 279.111. As used in ORS 279.011 to 279.111: (1) "Board" means a local contract re- view board created pursuant to ORS 279.055. (2) "Department" means the Department of General Services. (3) "Director" means the Director of the Department of General Services. t4) "Emergency" means circumstances that could not have been reasonably foreseen that create a substantial risk of loss, damage, interruption of services or threat to the pub- lic health or safety that requires prompt ex- ecution of a contract to remedy the condition. (5) "Public contract" means any pur- chase, lease or sale by a public agency of personaJ l?roperty, public improvements or services other than agreements which are for personal service. (6) "Public agency" or "public contract- lng agency" means any agency of the State of Oregon or any political subdivision thereof authorized by law to enter into public con- tracts and any public body created by inter- governmental agreement. (% "Public improvement" means projects for construction, reconstruction or major renovation on real property by or for a pub- lic agency. "Public improvement" does not include emergency work, minor alteration, ordinary repair or maintenance necessary in r°r_dte~lt~97P~es~e^~rv~e' a.~ub~c~i~prQ)f~ment. [1975 " . ; v c.~u~ ~; 197u c.oo~ ~a' ~vo~ c.54 §1' 1983 c 6~., §2; 1991 c.20 §1] 279.012 [Repealed by 1975 c.771 §33] 279.013 [1975 c.771 §2; 1977 c.456 §1; 1979 c. 195 §1; :": c.406 §1:1981 c.528 §5; 1981 c.712 §1; repealed by :'- c.6~ ~28] · 279.014 [.~unended by 1967 c.202 §1; 1973 c.42 §1; re- r~ ,., ~ b.:- 1975 c.771 §33] 279.015 Competitive bidding; ex- emptions- (1) All public contracts shall be '~ .... ~ upon competitive bids except: a Contracts made with other public &" .'.:i(.s or the Federal Government; __ b .~ Contracts made with qualified :. _.,..:t agencies providing employment op- ::.::'.e.s for disabled individuals; A public contract exempt under sub- :. 2 of this section; ...: A contract for su,,,-lies at the o tion '- 2'" ~°ntracting a,enT, y _7 ~ ,P, , : .... . ...... s cy, may oe excluaeo ~-> ;~.,' 'Zm.Peut~ve bidding re uirement if .ut o~ the contract is l~ss tO~an $2,500; (e) Insurance and service contracts as provided for under ORS 414.115, 414.125, 414.135 and 414.145; and (f) Contracts for repair, maintenance, im- provement or protection of pr, operty obtained y the Director of Veterans Affairs under ORS 407.135 and 407.145 (1). (2) Subject to paragraph (b) of subsection (5) of this section, the director or board may exempt certain public contracts or classes of public contracts from the competitive bidding requirements of subsection (1) of this section upon approval of the following findings sub- mitted by the public contracting agency seeking the exemption: (a) It is unlikely that such exemption will encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts; and (b) The awarding of public contracts pur- suant to the exemption will result in sub- stantial cost savings to the public contracting agency. In making such finding, the director or board may consider the type, cost, amount of the contract, number of per- sons available to bid and such other factors as may be deemed appropriate. (3) A public contract also may be ex- empted from the requirements of subsection (1) of this section if: (a) Emergency conditions require prompt execution of the contract; or (b) In ease of sale of surplus property by a public agency, the number, value and na- ture of the items to be sold make it Crobable that the cost of conducting a sale ay eom- petitive bid will be such that a liquidation sale will result in substantially greater net revenue to the public agency. (4) The director or board shall adopt rules allowing the governing body of a public agency and the officer of a public agency for contracts under $25,000 to declare that an emergency exists and establishing procedures for determining when the conditions in para- graph (a) of subsection (3) of this section are present. The rules shall prescribe that if an emergency is declared, any contract awarded under this subsection and paragraph (a) of subsection (3) of this section must be awarded within 60 days following declaration of the emergency, unless the director or board grants an extension. (5) In granting exemptions pursuant to paragraphs (a) and (b) of subsection (2) of this section, the director or board shall: (a) Where appropriate, direct the use of alternate contracting and purchasing p. rae- tices that take account of market realities and modern or innovative contracting and purchasing methods, which are also consist- 26-41 Marion County OREGON COMMUNITY DEVELOPMENT DEPARTMENT DIRECTOR Craig O. Luedeman BUILDING INSPECTION (503) 58~-$147 PLANNING & ENFORCEMENT (5O3) 588-5O38 BOARD OF COMMISSIONERS Randall Franke Gary Heer Mary Pearmine ADMINISTRATIVE OFFICER Ken Roudybush MEMORANDUM TO: FROM: SUBJECT: Marion County Hearings officer/Phinney Marion County Planning Division/Kirsher Conditional Use Case #93-13/Marion County and PEMCO DATE: April 7, 1993 The Marion County Planning Division has reviewed the above-referenced case and offers the following com- ments: 1. The subject property is designated Public in the Marion County Comprehensive Plan. The intent of this designation and the corresponding P (PUBLIC) zone is to provide for specific public and semi- public uses and to ensure their compatibility with adjacent uses. 2. The property is located adjacent to Interstate 5, approximately 1,900 feet south of Broadacres Road. 3. Surrounding properties in all directions contain various-sized farm and/or woodlot operations on EFU (EXCLUSIVE FARM USE) zoned land. o o Marion County received approval in 1971 (Condi- tional Use Case #71-14) to establish a solid waste disposal site on approximately 98 acres. At this time, the applicants are requesting to amend the original conditional use approval to include a petroleum contaminated soil storage facility and periodic thermal desorption via a portable remedi- ation plant. PEMCO will lease a portion of the subject property from Marion County for its operations. A 100' x Senator Building 220 High Street NE Salem, Oregon 97301-3670 150' building will be constructed in order to stockpile the petroleum contaminated soil. When approximately 5,000 tons is established, PEMCO will bring in a portable soil remediation plant to treat the soil. Once the contaminated soil is remedi- ated, the plant will leave the site until a further stockpile is established. The County will receive the treated, cleaned soils for use as cover material at the solid waste disposal site. COMMENTS: 1. The Oregon Department of Environmental Quality has reviewed the proposal and has the following comments: In the event that it is Marion County's in- tent to have PEMCO responsible for al nec- essary permits, it appears that they will need to obtain the following separate permits from our Department: 1. A Solid Waste Permit 2. A Stormwater Permit 3. Potentially an Air Quality Permit In the event that Marion County should elect to be the responsible party, they already have an existing solid waste and pending stormwater permit that could be modified to accommodate these activities upon submis- sion of a permit modification request and updated control plans to address the proposed new facilities. Under this scenario, an Air Quality Permit may still be required. On accordance with the above, we suggest you receive final clarification on how the proposed facilities will be administered. Which ever option is selected, we ask that should you act favorably on the proposed condi- tional use permit, that this action be conditioned upon the responsible party applying for and successfully obtaining all required environmental permits from our Department." The Marion County Building Inspection Division commented: "Based on the information submitted in the attached site plan, this proposal appears to be acceptable as proposed. No site inspection has been done on the property and no responsibility is taken for the accura- cy of the information. Permits are required before construction." The County Assessor provided tax information. All other responding agencies had no objections regarding the appli- cants' proposal. The criteria relevant to this application are found in Marion County Rural Zoning Ordinance Section 119.070. These criteria are outlined below: (a) That the Hearings officer has the power to grant the conditional use; (b) That such conditional use, as described by the appli- cant, shall be in harmony with the intent and purpose of the zone; (c) That any condition imposed is necessary for the public health, safety or welfare, or to protect the health or safety of persons working or residing in the area, or the protection of property or improvements in the area. Section 119.030 grants the Hearings officer the authority to grant those conditional uses listed in the Ordinance. Section 171.030 identifies solid waste disposal sites as a conditionally permitted use within the P zone. In addition, Section 120.320 also specifically states that solid waste disposal sites may be permitted within all zoning districts subject to the conditions and procedural requirements set forth in 120.310 to 120.380. Section 120.350 states that when a conditional use permit holder wishes to amend the plans for the site or for the restoration or reuse of such site after a final permit has been granted, an application shall be made for such changes. The Hearings officer shall follow the same procedures as if the amendment were a new application for such a conditional use. However, the notice and hearing shall be limited to the subject of a requested change in plans. Pursuant to Section 120.325, the following minimum standards shall apply to the establishment, maintenance, and operation of solid waste disposal sites: (a) SCREENING. The site shall be reasonably screened from adjoining developed properties and public streets or highways by the placement of landscaped yards and areas adjacent to every property line, within which yard or area will be placed an ornamental fence, wall or hedge or landscape berm.. This shall be in addition to such desirable vegetation as may exist within the landscaped area. Where the landowner or the holder of a franchise for the site has obtained an interest in adjacent property for the purpose of providing adequate screen- ing or where an appropriate governmental agency pro- vides for such screening, the Commission or Hearings officer may accept such screening in lieu of that otherwise required by this subsection. This screening, whether on the same or other property, shall continu- ously obscure the view of the site and the landowner or o franchise holder shall be responsible for maintenance of such screening. (b) (c) ACCESS ROADS. Ail access to the site shall be by a route or routes approved by the County Engineer, Hear- ings officer and the Commission. CONTROL OF OPERATION TIME. Except for such activities as office machinery repair and the equivalent, in residential, farm or commercial districts, a limit shall be placed on the operating time from 4:30 a.m. to 9:30 p.m. This limitation on operating time may be waived by the County Engineer in times of Public or private emergency for the duration of such emergency. Other activities may be conducted outside the allowable time limit if they fall within standards established for industrial uses as set forth in Section 150.140. As a condition of approval in the previous land use case, the County was required to plant trees and/or shrubs to screen the solid waste disposal site from adjacent proper- ties. In order to comply with this requirement, trees have been planted along both the northern and eastern (adjacent to Interstate 5) boundaries of the property. In addition, natural vegetation screens the existing solid waste disposal site from properties to the south and west. The proposed soil storage facility, and temporary remedi- ation plant, will be located almost in the geographic center of the subject 98 acres. With the physical separation, and with screening provided by existing vegetation, it is anticipated that there will be very little, if any, addi- tional visual impact on adjacent properties. Access to the soil storage facility and portable remediation plant will be via an existing road which, as a result of the original conditional use, has been approved by the County Engineer. In addition, there will be no change to the internal road system on the subject property. The proposed use is not located in a residential, farm or commercial zoning district. Therefore, limitations on time of operation in 5(c) are not applicable. In addition to the minimum operation standards, the appli- cants must also meet the requirements contained in Section 120.455 (Standards for Solid Waste Disposal Site Rehabilita- tion and Restoration). These standards include: (a) The purpose of this section is to insure the future use of a site after its use as a solid waste disposal site has been completed. A restoration plan shall be con- sistent with the land use planning policies and ordi- nances of Marion County. 10. (b) (c) (d) The landowner and holder of any franchise to operate the site shall be jointly and severally liable for the eventual site restoration as described in the plans submitted with the permit application as provided in Section 120.380. Upon completion of the use of the site for solid waste disposal according to the permit and plan, or upon economic abandonment of the site as a disposal site, the landowner and the holder of any franchise to oper- ate the site shall have a reasonable time to rehabil- itate and restore the site as described in the restora- tion plan. Except for buildings or structures which are permitted uses in the zone in which the site is located, upon termination of the use of the site for solid waste disposal, all buildings, equipment, apparatus and appurtenances necessary to the operation shall be removed from the site unless an extension is granted by the Commission or Hearings officer. A grant of addi- tional time by the Commission or Hearings Officer shall not excuse any delay in the restoration or rehabilita- tion of those portions of the property under permit which are not affected by such extension. (e) Ail excavations and pits shall be backfilled, leveled, contoured, or both, for the uses shown on the restora- tion plan and shall be compatible with the final depth and slope of the site. (f) Topsoil shall be replaced to sufficient depth to allow landscaping material to be installed. (g) When appropriate, the Commission or Hearings Officer may specify a schedule of rehabilitation for portions of the property as their use for solid waste disposal operations is completed or terminated. The schedule shall be considered part of the rehabilitation or restoration plan and shall be included in the agree- ments required by Section 120.380. A rehabilitation plan for the entire 98 acres upon termina- tion of the solid waste disposal site has been reviewed and approved as part of the previous conditional use. As a result of this approval, the restoration plan has been found to be consistent with both land use policies and zoning ordinances of the County. Rehabilitation will be in the form of an 18 hole golf course. In regards to the current application, review is limited to a determination as to whether the proposed amendment is consistent with approved plan for rehabilitation. 11. 12. 13. 14. The proposed soil remediation operation will actually assist in future restoration of the property. As noted earlier, the County will retain all clean soil which has been treated by the proposed process. The remediated soil will be tested to ensure that it meets acceptable levels and "will then be used as cover material for the landfill and the ashfill. This will save the County a significant amount of money due to not having to buy or excavate soil." The portable remediation plant will be on-site only for periodic intervals while the contaminated soil is being treated. Once the County's lease with PEMCO expires, the mobile plant will no longer be needed and will not return to the site. As a result, this portion of the proposed use will have no impact on future rehabilitation of the subject 98 acres. When the lease with PEMCO expires, the County has the option of retaining the storage building for its own use. The structure could easily be converted and used to house equipment or materials needed in conjunction with the existing solid waste disposal facility. Once use of the property as a disposal site is terminated, the building has the potential to be utilized as part of the future golf course operation. However, a review of both the approved rehabilitation plan and the site plan submitted for this application reveals that the proposed storage building appears to be located in the middle of the 9th fairway. Therefore, it is suggested that a condition be imposed that the storage building be removed once the property is no longer used as a solid waste disposal site. As an alterna- tive, the applicants could request a conditional use to modify the approved rehabilitation plan. The applicants' proposal can meet the standards set forth in Chapter 120.300 for solid waste disposal sites. The follow- ing conditions are recommended: (a) The applicants shall obtain any permits required by the Marion County Building Inspection Division. (b) Prior to obtaining permits for the soil storage build- ing, evidence shall be submitted to the Planning Divi- sion that all required environmental permits have been obtained from the Oregon Department of Environmental Quality. (c) Once the use of the existing solid waste disposal site is terminated, the proposed storage building shall be removed from the property. As an alternative, the applicants could obtain conditional use approval to amend the approved rehabilitation plan. (d) (e) Failure to comply with the above conditions may result in this approval being voided. This approval must be exercised within one year from the effective date of final approval in order to be valid. A one year extension may be granted by the Senior Planner.