Loading...
Minutes - 03/22/1993 - -, COUNCIL MEETING MINUTES March 22, 1993 TAPE READI NG 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 22, 1993. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. 0014 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Arntzen Figley Galvin Hagenauer Jennings Sifuentez Present Present Present Present Absent Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Public Works Manager Rohman, City Recorder Tennant 0024 MINUTES. JENNINGS/ARNTZEN...approve the March 8, 1993 regular and executive session minutes and the March 15, 1993 executive session minutes; and accept the Planning Commission minutes of March 11, 1993. The motion passed unanimously. 0071 MEETING ANNOUNCEMENTS. On March 29, 1993, 7:00 p.m., City Hall Council Chambers, the Council will hold a workshop to discuss 9-1-1 dispatch services. On April 5, 1993, 7:00 p.m., City Hall Council Chambers, the Council will hold a workshop regarding a traffic light installation at either Progress Way or the K- Mart/Bi-Mart access to Highway 214. 0107 CHAMBER REPORT. Patrick Vance, representing the Chamber Board, stated that Executive Director Jane Kanz had attended the Oregon Trails kickoff festival in Portland. He also reminded the public that the Chamber's Casino Night is scheduled for April 16th at the Woodburn Fire Station. This program is a major fund raiser in obtaining annual operating revenues. Page 1 - Council Meeting Minutes, March 22, 1993 1'" - - ~ COUNCIL MEETING MINUTES March 22, 1993 TAPE READING In addition, Mr. Vance provided the Council with copies of the new city map which is being distributed at the Chamber office. 0148 WOODBURN COMEBACK CAMPAIGN. Councilor Figley stated that the annual Clean-Up weekend is scheduled for March 27 and 28, 1993. United Disposal will have the drop boxes available for yard debris on those dates. On Saturday March 27th, 9:00 a.m., Library Park, the Comeback Campaign will be serving coffee and donuts to individuals who are willing to help clean-up the garbage in the downtown area and along the railroad tracks. Garbage sacks and gloves will be provided and she encouraged the local residents to participate in this project. 0171 LETTER FROM CHAMBER OF COMMERCE SUPPORTING NORTHLAND CABLE TELEVISION. City Administrator Childs read a letter from Susan King, Chamber President, expressing her appreciation of the support given by Northland Cable to the Chamber and towards other community related activities. Mayor Kelley stated that comments or presentations made by the public to the Council would be limited to 10 minutes. If the comments, concerns or presentations would be more lengthy than the time period would allow, he requested that the information be put in writing for Council review and/or consideration at the next meeting. 0203 Barbara Lucas, 214 E. Clackamas CI, requested that the Council review their policy in granting permits to carnivals. She stated that a recent carnival held in the Wal-Mart parking lot created increased traffic along Hayes Street in their neighborhood. She also felt that the Council had half-way promised not to increase the traffic flow along W. Hayes Street until the Transportation Task Force has reviewed the overall traffic plan and the City's Transportation Plan goes into effect. Councilor Figley requested staff to provide the Council with information on the current policy and discussion on the traffic issue be held at the next regular meeting. 0297 Santos Garcia, President of the Centro Cultural Club of Woodburn, stated that his organization will be sponsoring a "Cinco De Mayo Celebration" on May 2, 1993 in the downtown area. He requested that a two block area between Front Street and Second St. on Hayes Street and between Grant and Garfield Streets on First Street be closed to thru traffic between the hours of 10:00 a.m. and 8:00 p.m.. He stated that the purpose of the celebration is to provide the community with an awareness of the Hispanic culture and to promote a Page 2 - Council Meeting Minutes, March 22, 1993 T -, - -, COUNCIL MEETING MINUTES March 22, 1993 TAPE READING multi-cultural environment. The downtown parking lot would be used to set-up the booths and outdoor stage. Dan Quinones, 1355 N. Front Street, stated that their organization wanted to hold a local celebration and have a few local booths consisting of food, arts and crafts, and general information. Councilor Jennings stated that their request will be addressed under the agenda item of New Business. 0435 PUBLIC HEARING - 1992-93 SUPPLEMENTAL BUDGET. Mayor Kelley declared the public hearing open at 7: 19 p.m.. Administrator Childs stated that the Budget Committee had recommended that the supplemental budget be approved following their hearing on February 18, 1993. The proposed budget provides for revenues and expenditures within the newly established Cable TV Franchise Management Fund, which was created by Ordinance No. 2100, and the supplemental budget involves no property tax funds. No one in the audience spoke either for or against the proposed 1992-93 supplemental budget. The Mayor declared the public hearing closed at 7:23 p.m.. 0536 COUNCIL BILL 1457 - ORDINANCE ADOPTING A 1992-93 SUPPLEMENTAL BUDGET. Council Bill 1457 was introduced by Councilor Jennings. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1457 passed unanimously. The Mayor declared the bill duly passed with the emergency clause. 0594 COUNCIL BILL 1458 - ORDINANCE PROVIDING FOR PROCEDURES FOR LOCAL IMPROVEMENTS AND SPECIAL ASSESSMENTS. Council Bill 1458 was introduced by Jennings. The two readings of the bill were read by title only since there were no objections from the Council. The staff advised the Council that the proposed ordinance would repeal Ordinance 1879 and the City's Bond Counsel has reviewed Council Bill 1458 for compliance with Ballot Measure 5. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1458 duly passed with the emergency clause. Page 3 - Council Meeting Minutes, March 22, 1993 ,. - - ~ COUNCIL MEETING MINUTES March 22, 1993 TAPE READING 0666 COUNCIL BILL 1459 - RESOLUTION AUTHORIZING A SUPPLEMENTAL COOPERATIVE AGREEMENT REGARDING IMPROVEMENTS TO HARDCASTLE AVENUE BETWEEN GATCH STREET AND HIGHWAY 99E. Councilor Jennings introduced Council Bill 1459. Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Manager Rohman stated that the supplemental agreement would provide for the State to equally share in the costs of the street overlay on Hardcastle which was not part of the original agreement since the State thought that they would only patch Hardcastle Avenue. In addition to the storm drain repair, the City is also replacing the lead-jointed waterlines located within the right-of-way and the City will replace the sidewalk as part of the total project. The overlay will be completed later this summer and the staff will be negotiating with the contractor for extension of the overlay between Gatch Street and North Front Street. On roll call vote for final passage, Council Bill 1459 passed unanimously. Mayor Kelley declared the bill duly passed. 0875 COUNCIL BILL 1460 - RESOLUTION AUTHORIZING TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1992-93. Council Bill 1460 was introduced by Councilor Jennings. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1460 passed unanimously. Mayor Kelley declared the bill duly passed. 0906 COUNCIL BILL 1461 - RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF SALEM FOR USE OF THE SALEM CENTER BY THE RETIRED SENIOR VOLUNTEER PROGRAM. Councilor Jennings introduced Council Bill 1461. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1461 duly passed. 0933 PURCHASE OF SAND FILTER NOZZLES. Public Works Director Tiwari advised the Council that the original nozzles, which were purchased over 13 years ago, were not the short stem nozzles as required by the construction specifications. It wasn't until 1987 that the staff became aware of the contractor's error. The staff has been negotiating Since the contractor was in error, the manufacturer has agreed to replace the nozzles at 50% of the current price for each nozzle which will save the City approximately $13,688. He recommended that the Council approve the purchase of 2,320 Flexkleen Mark III sand filter nozzles from EMICO in the amount of $10,370.40. Page 4 - Council Meeting Minutes, March 22, 1993 r ~ - -, -.... COUNCIL MEETING MINUTES March 22, 1993 TAPE READING JENNINGS/FIGLEy.... approve the purchase of Flexkleen Mark III sand filter nozzles in the amount of $10,370.40. The motion passed unanimously. 1008 PARATRANSIT PLAN UPDATE. Public Works Manager Rohman stated that the Federal Transit Administration (FT A), through the Oregon Public Transit Division, has requested that the City submit a letter to the FTA requesting that the undue financial burden waiver not be considered by FT A until such time as the FT A has established some administrative rules on this issue. The provisions relating to the undue financial waiver are included in the federal requirements under the Americans With Disabilities Act, however, the City has until January 1997 to be in compliance with the act. JENNINGS/FIGLEY... approve the staff recommendation to send a letter to FTA requesting delay of their consideration of the City's complementary paratransit undue financial burden request at this time. The motion passed unanimously. 1118 PRESENTATION - MID-WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS. Alan Hershey, Executive Director, stated that the City has been a member of COG since the 1960's. The intergovernmental agreement describes the main mission of COG which is to assure cooperation and pooling of common resources between governmental agencies to provide citizens with the utmost value for their tax dollars. He reviewed various programs which are either developed by or currently managed by COG. Those programs include: (1) concept of the Urban Growth Boundary which was eventually adopted by the State of Oregon; (2) creation of a Senior Services Agency to obtain federal grant funds and serve the needs of the senior citizens in the tri-county area; (3) development of the Youth Service Team program; (4) formation of the Regional Library Service which replaces a County library system; (5) reapportionment of City precincts and Ward boundaries; (6) Revolving Loan program which aides businesses in obtaining loans that they would not ordinarily get for local expansion and new jobs; (7) Regional Agricultural Strategy which involves export assistance to identify new parties who would purchase products from businesses within the tri-county area; and (8) served as a facilitator in the formation of the 9-1-1 center in Marion and Polk counties. He urged the Council to continue their support of the COG program and also requested that the Mayor take his seat on the COG Board or appoint a Councilor to serve in his place to insure that the services provided by COG are consistent with the primary mission established in the agreement. 1489 CINCO DE MAYO CELEBRATION. JENNINGS/FIGLEy.... with the concurrence of the Police Chief, allow the closure of First Street from Garfield to Grant Street and Hayes Street from Page 5 - Council Meeting Minutes, March 22, 1993 - ~ COUNCIL MEETING MINUTES March 22, 1993 TAPE READING Front Street to Second Street for the Cinco de Mayo celebration scheduled for Sunday, May 2, 1993, between 10:00 a.m. and 8:00 p.m.. The motion passed unanimously. 1528 LETTER FROM ST. LUKE'S RE: PROCESSION IN DOWNTOWN AREA. Councilor Sifuentez read a letter from St. Luke's requesting temporary closure of streets in the downtown area in order to allow a procession on Friday, April 9, 1993 at 5:30 p.m.. During a brief discussion on the request, it was concluded that this type of activity would be classified as a parade and Chief Wright is allowed to issue parade permits without having Council approval. JENNINGS/GALViN.... request from St. Luke's be submitted to the Police Chief. The motion passed unanimously. 1612 SITE PLAN #93-02 -- GOODWILL STORE. Community Development Director Goeckritz stated that the Planning Commission has approved, with conditions, the construction of a new Goodwill Store to be located on Highway 99E just north of the existing Food Warehouse store. 1644 SAFETY ACTION TEAM (SAT) OFFICER PROGRAM - In a memo to the Council from Chief Wright, he advised them that he will be employing an additional officer in late April 1993 and the SAT program will begin during the months of May and June as per the conditions within the private corporation grant. 1655 Councilor Sifuentez expressed her appreciation to Community Development Director Goeckritz and Public Works Director Tiwari for the volume of work being accomplished and the good work being done. 1696 Councilor Arntzen stated that the No Smoking Bill will soon be introduced to a State legislative Committee. He also stated that if it does not pass at the State level, he will pursue this issue at the City level. 1 730 Councilor Figley stated that she would like to see the City get rid of the 3 miles of unpaved roads within the City limits over the next 10 years even if it includes the use of gasoline tax funds to help offset the total cost to property owners who live along those streets. Public Works Director Tiwari stated that he would soon be presenting a proposal to the Transportation Task Force on this issue, however, policies and funding methods need to be addressed since it there will be a substantial cost involved by the time all of the streets are paved. Page 6 - Council Meeting Minutes, March 22, 1993 ~. -, -.. COUNCIL MEETING MINUTES March 22, 1993 TAPE READING 1859 Councilor Jennings provided the Mayor and Councilors with copies of the last Transportation Task Force meeting minutes. Options available to acquire funding for street improvements include (1) formula to establish traffic impact fees, (2) proposing a $ .029 increase in city gas tax, (3) hotel/motel tax increase from 6% to 7.5% with a $75,000 cap to the City, and (4) Business registration fees be dedicated to the Transportation Program rather than Code Enforcement. The Task Force is getting closer to submitting a plan to the Planning Commission, City, and Oregon Department of Transportation for their review and approval. 2146 Mayor Kelley questioned the City's role in repairing deteriorated sidewalks within the City. Public Works Director Tiwari stated that sidewalks are the responsibility of the property owner to repair. However, the City does have a subsidy program available in which a property owner can receive up to 50% for replacement of a sidewalk, not to exceed $500. If the need to repair a sidewalk is brought to the City's attention, the staff will write to the property owner advising them of the subsidy program and encourage them to repair the sidewalk. 2287 City Administrator Childs commended the work being done by RSVP Coordinator Pat Hellhake for taking over the program which had been without a coordinator since September 1992. 2335 EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1 )(h) to discuss current litigation involving Stonehedge Properties. The motion passed unanimously. The meeting adjourned to executive session at 8: 17 p.m. and reconvened at 8:35 p.m.. 2376 Mayor Kelley advised the public that no decision on the litigation discussed in executive session will be made by the Council at this time. 2394 Councilor Jennings informed the Council that the fir trees in front of the Fir Grove Motel have been cut down. Since the trees were on private property, he knew that nothing could be done about saving the trees, however, removal of the trees took away a long-standing landmark of the City along Highway 99E. Page 7 - Council Meeting Minutes, March 22, 1993 r l' - -, --., COUNCIL MEETING MINUTES March 22, 1993 TAPE READI NG 2460 ADJOURNMENT. The meeting adjourned at 8:37 p.m.. APPROVED ~ <~ LEN KELLEY, MAYOR ATTEST 1'1~ ~J Mary T nant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, March 22, 1993 l'