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Minutes - 03/27/1993 Spec Mtg -, ~ SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 27, 1993. 0003 CONVENED. The Council met in a special meeting at 9:10 a.m. with Mayor Kelley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Arntzen Figley Galvin Hagenauer Jennings Sifuentez Present Present Present Absent Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Police Lt. Null, Community Development Director Goeckritz, Building Official Arzonian, Code Enforcement Officer Culver Also in attendance: Approximately 8 staff members from Salud Medical Clinic 0020 The purpose of the meeting was to brief the City Council on the damage to buildings/property located within the City caused by the March 25, 1993 earthquake. 0040 City Administrator Childs provided the Council with a general overview of the earthquake damage. There were no direct earthquake related injuries, however, we did have some injuries subsequent to the earthquake at Wal-Mart involving chemical spills. The city staff responded rapidly to the situation, and tours with county and state emergency officials have been conducted to visually assess the damage. As of Friday night, there were some displaced persons who lived in apartment buildings located in the downtown area. There are also some limited street closures along Front Street and other side streets in the downtown area. With the cooperation of the County Emergency Services, a telephone hotline was established to encourage property owners to call and provide an assessment of damage to their property to assist the County in requesting the Governor to declare state of emergency and to determine where economic assistance may be available to those property owners. Flyers and other media methods are being used to advertise the telephone hotline number. Page 1 - Special Council Meeting Minutes, March 27, 1993 r TAPE READING 1076 See corrected minutes of 4/12/93 0347 .-.." ~ SPECIAL COUNCIL MEETING MINUTES March 27, 1993 Community Development Director Goeckritz stated that the Building Official had started assessing the damage to buildings which house businesses early Thursday morning and by later that day visually assessed over 50 commercial businesses. Some of the outlying shopping centers were temporarily closed. The major damage was in the downtown area along Front Street. The City of Portland called on Thursday to offer the services of a structural engineer to give the City a more thorough evaluation of structural damage. The engineer did provide an evaluation sheet used nationwide which also included a checklist of action to be taken in this type of an emergency. There were 7 structures which were determined to be inhabitable those being Salud Medical Clinic, old green bank building at Front & Arthur St., Woodburn Office Supply, Smart Shop building, Solo T-Shirts/bike shop building, Pool Hall, upstairs of the building of Front & Lincoln and the upstairs of the building on Front & Grant Streets. The structural engineer will be providing a more detail report to the City by the first of the week. Property owners will still be required to hire their own structural engineer to make a full detail analysis to determine what needs to be done to make their building safe. Public Works Director Tiwari stated that there was no major damage to the City's infrastructure. The major concern was the water tower which does not seem to have suffered any damage. In the area of shifting, there were no major cracks in the waterlines, however, there was one waterline break on Thursday at Gatch and Hardcastle and one small waterline break on Friday which may not be directly related to the quake. In regards to the sewer lines, it is unknown as to how much additional infiltration may be related to the quake since there is always some shifting of the lines. Councilor Arntzen questioned if current building codes must meet certain earthquake standards. Public Works Director stated that seismic design is always required in major structures. Wooden structures do have a lot of flexibility and are one of the safest structures from a seismic point of view. Even the old structures such as the tower was designed to have seismic motion in mind even though structures installed in the 1950's and 1960's did not have the seismic requirements. Councilor Jennings questioned if repair of damaged buildings must meet the earthquake standards or can they be restored to same condition prior to the quake. Community Development Director Goeckritz stated that Woodburn has been designated as a seismic 3 quake zone by the State since January 1993 and repairs to existing buildings must meet those earthquake standards. Councilor Figley questioned if the old part of the Library was damaged. Page 2 - Special Council Meeting Minutes, March 27, 1993 ,. - ~ ~ SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING Public Works Director Tiwari stated that the staff does not feel that there is any major damage at that location other than there was some minor damage to the chimney. Councilor Sifuentez questioned the damage to the Settlemier House. Director Goeckritz stated that 3 chimneys were damaged which will need to be taken down and renovated. Police Lt. Null stated that 13 occupants of the apartment complex located above the Smart Shop were displaced due to damage to the structure. Temporary housing was available through St. Luke's then 2 nights of motel vouchers were provided by Red Cross. The main concern which led to the evacuation of those individuals was that the major damage to the structure is on the same side as the fire escape. Mayor expressed his pleasure with the cooperation that the city departments have displayed over the last two days. He thanked those individuals who worked diligently on this situation. He also requested that the Council to ask the County to ask the Governor to declare a state of emergency within Marion County. JENNINGS/FIGLEy.... City Administrator draw up a resolution requesting that the City Council through the Marion County Commissioners request the Governor to declare Marion County a disaster area and that resolution not be returned to the Council for further action but be signed by the Mayor and a telephone call be made to Commissioner Randy Franke immediately on the Council's action. Attorney Shields stated that passage of a motion would be more appropriate. The motion and second were withdrawn. JENNINGS/FIGLEy....City Administrator be authorized to contact Marion County Board of Commissioner Randy Franke stating that the City desires the County to ask the Governor to declare Marion County a disaster area. Councilor Jennings stated that Commissioner Franke will expedite the process with the goal to have several procedural requirements accomplished before Monday. On roll call vote, the motion passed unanimously. 0760 AI Nunez, Executive Director of Salud Medical Center, stated that they would like to get their operation going again on Monday. He requested that the Council authorize the partial closure of the downtown parking lot behind the medical building so that they could place their motor home, which is setup as an office, and a minivan on the site. They are also looking for some type of awnings to borrow so that they can resume health screenings on Monday and into borrowing some large tents and partitions. Page 3 - Special Council Meeting Minutes, March 27, 1993 ,. ~ ,-....-...., SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING JENNINGS/SIFUENTEZ... dedicate the use of the downtown parking lot between Garfield and Hayes Street to exclusive use by Salud beginning Monday, March 29, 1993. The motion passed unanimously. AI Nunez stated that a local architect/engineer was brought in to assess the damage of the Salud building and he had informed them that it would be approximately $50,000 to repair the building to the same standard as it was before. If the clinic is required to repair the building to the new code standards the cost would be approximately $200,000. He stated that the clinic sees at least 150 people each day and if it costs $200,000 to repair the building it may be two years before the repairs are completed. He also stated that he has been working with Councilor Jennings in securing assistance from the National Guard. Mayor Kelley stated that offers have been made by Wal-Mart and K-Mart to assist the clinic in anyway possible. Further discussion was held regarding security of the clinic's property in the downtown parking lot during evening hours. Mr. Nunez stated that the clinic has limited funds available for security personnel and requested some assistance from the City for at least one week until things can become more organized. FIGLEY/SIFUENTEZ.... authorize overtime for the Police Department for up to one week to patrol the parking lot and Salud's property. Further discussion was held regarding long term security if Salud needs to use the parking lot for an extended period of time. Mr. Nunez expressed concern in the possibility of not having adequate security of the dispensary unit. On roll call vote, the motion passed unanimously. 1283 Councilor Jennings stated that it is very important that the City obtain estimated damage figures by Monday morning before the City staff meets with representatives of the Marion County Disaster program. The County agency is more than willing to help the City but certain procedures must be followed. In addition, he was concerned about the speed of the trains since the vibration is causing more damage to the buildings along Front Street. FIGLEy/SIFUENTEZ.... request the staff to contact Southern Pacific/Amtrak to reduce the speed of trains as they are going through Woodburn until such time as the buildings are structurally stable. On roll call vote, the motion passed unanimously. 1376 Councilor Jennings expressed his appreciation to the Building Official and Code Enforcement Officer for the work they did following the aftermath of the quake and the decisions made by staff to insure the safety of the citizens. Page 4 - Special Council Meeting Minutes, March 27, 1993 " -\ - SPECIAL COUNCIL MEETING MINUTES March 27, 1993 TAPE READING Councilor Figley stated that she had come to this meeting with three questions to be discussed: 1) What is happening with Salud Medical Clinic, 2) what can the City do to make sure the downtown businesses can get back on their feet, and 3) what can be done to preserve the historic aesthetic value of the downtown buildings. Director Goeckritz reminded the Council that the property owners do have a choice of demolition or restoration. 1550 Councilor Hagenauer expressed concern over the one-way traffic on Front Street due to public safety. Administrator Childs stated that the decision to allow the northbound traffic was based on a recommendation of county and state officials and in consideration of those businesses that remain open. However, if the Police Department determines that conditions are unsafe, then the street should be closed to thru traffic. Mayor Kelley stated that he had visited every business in Woodburn that was open for business on the day of the quake. He also had received offers of assistance from State Representatives Patti Milne and Jim Bunn, along with other local business owners. 1847 ADJOURNMENT. The meeting adjourned at 10:12 a.m.. APPROVED ~ ~ LEN KELL Y, MAYOR ATTEST ;t~ ~--Z:;"'...... T Mary T nant, Recorder City of Woodburn, Oregon Page 5 - Special Council Meeting Minutes, March 27, 1993 1. f!hri~ (~/~ A I.. / /11 11 <,,/" ,.j Ii l./ 1',;. "-" Ii / !." ; ~ ~. / / · J' ; )1~1'~: 4( Ai.. tJ/i, ( t tJJl~; ,'.' {;ff~;V~ ,v;l (, ..{:,e.J/""-. II e""di: I (1- " /, ~ "t (:?'~'w.~ c:,"-- /Job {JEl.k/:. / (I,:,;, '{.v (, . ,..-:' > ' Iv j1 J ~ P r?' t ,.:, rt' ; T " A/ell, ~ r.);'." /,- ..--- 6 S,-' lr c:: ;:;"-/ jL_, ;' /( r , . \' I ' l ~ vI b rt'1. DP../l::>€AJ , ..::> , p". -> L r---- i--.j L L I' ! .(., .;;:.... 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