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Minutes Index 1994 - MEETING DATE DECEMBER 19, 1994, CONTINUED - SUBJECT Council Bill 1 597 - Resolution authorizing execution of collective bargaining agreement with AFSCME Local 642 for period 12/1/94 - 9/30/98 - passed Council Bill 1598 - Resolution authorizing amendment to Resolution 1254 RE: Non- Union Employee compensation for fiscal year 1994-95 effective December 1, 1994 - passed Acceptance of public right-of-way in conjunction with the Commerce Way street improvement - passed Review of site plan #94-22 - located in Northwood Office Park - no action by Council Staff Reports: Population and Housing Totals Community Development Director Goeckritz; Draft ORS 190 Agreement - 9-1-1 Director Wolfe; Council Workshop on Ambulance Franchise issues - Administrator Childs; Status Report on Mill Creek Pump Station - Director Tiwari; City office Closures during Christmas and New Year holidays Adjournment 11 MEETING DATE DECEMBER 12, 1994, CONTINUED DECEMBER 14, 1994 DECEMBER 19, 1994 ""'""" SUBJECT EXECUTIVE SESSION - to conduct deliberations re labor negotiations Adjournment COUNCIL WORKSHOP - to interview citizens who were interested in serving on various boards and commissions Adjournment Council minutes, regular and executive session of December 12, 1994 - approved; Library Board minutes of November 23, 1994 - accepted APPOINTMENTS: - BUDGET COMMITTEE: David Vancil, Flurry Stone - reappoint; PLANNING COMMISSION: Mary Shultz, Karen Henkes; RECREATION AND PARK BOARD: Sue Fofana-Dura - reappoint, Michael Rodriguez - reappoint, Frank Anderson - reappoint, Larry Watson; LIBRARY BOARD: Dorothy Jaeger - reappoint, Gloria Jaeger - reappoint; CABLE TV ADVISORY BOARD: James Green - reappoint; RSVP ADVISORY COMMITTEE -Lillie Pinson. ..Motion to approve appointments - passed EXECUTIVE SESSION - to conduct deliberations on labor negotiations adjourn to regular session Discussion by Mayor Kirksey of executive session discussion re impact of Measure 8 on City employees. Council Bill 1593 - Resolution amending the Retirement Plan administered by Pacific Mutual Insurance regarding employee contributions - passed Council Bill 1 594 - Resolution authori2ing amendment to ICMA Money Purchase Plan (401 A) regarding employee contributions - passed Council Bill 1595 - Resolution amending the Personnel Policy and Procedure Manual for City employees - passed Council Bill 1596 - Resolution authorizing execution of collective bargaining agreement with Woodburn Police Association for 12/1/94 - 6130/97 - passed 11" MEETING DATE DECEMBER 12, 1994 - --""" SUBJECT Oath of Office administered to Nancy Kirksey (Mayor) and Mary Chadwick (Councilor, Ward IV) Election of Council President - motion to nominate Dick Jennings for Council President - passed Council minutes, regular and executive session of November 28, 1994 - approved; Planning Commission minutes of November 10, 1994 - accepted PRESENTATION - Mayor Kirksey presented Len Kelley with a placque for service as Mayor from 1992 - 1994; and to Joe Galvin in appreciation for his service as Councilor in Ward IV from 1990 to 1994 APPOINTMENTS - Richard Pugh as Councilor from Ward I - passed - Oath of office administered Appoint Walt Lawson to Wastewater Advisory committee - passed Wastewater Advisory Committee update report PUBLIC HEARING - Community Development Block Grant Council Bill 1591 - Reconsideration of Council Bill 1591- Ordinance defining chronic nuisance property - passed Council Bill 1 592 - Resolution authorizing contract with Harris & Eide CPA for auditing financial statements for tv ending June 30, 1994 - passed Contract Award - City Hall sewage pumping system - DaNeal Construction Co. - passed Payment of claims for November 1994 - approved Staff Reports: State lease of office space - Community Development Director Goeckritz; Regional Library funding - Administrator Childs memo; Status of City Hall/Library HV AC systems; Proposed Oregon Department of Transportation Finance Package; Canvass of Nov 8, 1994 - ballots; Status of Mill Creek Pumping Station; Building Activity report - Community Development Director Goeckritz Wastewater Advisory Committee extension of terms - motion to extend to Dec 31, 1995 - passed 1T - MEETING DATE NOVEMBER 14, 1994, CONTINUED NOVEMBER 28, 1994 -..,. SUBJECT Administrator Childs; Status Report on library repairs - letter from library Director Sprauer Inspection of jail by Councilors Adjournment Council Minutes of November 14, 1994 - approved; Park Board minutes of October 10, 1994 - accepted PRESENTATION - League of Oregon Cities Safety Award Appointment City Councilor Ward I - Mayor Kelley appointed Fred Kasachev - motion failed Council Bill 1591 - Ordinance defining chronic nuisance property - passed Request for "No Parking" on Wilson St. East of Hawley - approved Acceptance of Utility Easement contiguous to Stacy Allison Way north boundary - passed Site Plan Review 94-21 - Chemeketa Community College Staff Reports: Board and Committee Appointments - list of positions - Administrator Childs; Update on water test results - Public Works Manager Rohman; Settlemier Street overlay project - Public Works Director Tiwari; Status of Country Club Road Realignment - Director Tiwari; Status of railroad crossing improvements - Director Tiwari; library repair project update and open house announcement - Director Sprauer; Police academy graduation program - Chief Wright; Budget Calendar for fy 1995-96 - Administrator Childs; Preliminary Election results EXECUTIVE SESSION - to discuss Administrator's annual evaluation and compensation Adjourned Motion to adjust City Administrator's salary Icompensation - passed Adjournment ..~ MEETING DATE NOVEMBER 14, 1994, CONTINUED .'"""\ SUBJECT Contract Award - Aquatic Center construction - motion to accept the bid from Woodburn Construction as the General Contractor - passed; motion to reject Contract 3 bid ( heat recovery unit) - passed Contract Award - Ductile iron pipe and fittings - Pacific States Cast Iron Pipe Co. - passed Utility easement within Senecal Estates - Lawrence and Betty Smith (Northerly portion of Senecal Estates - motion to accept easement from the Smith's and relinquish a portion of an existing easement within the subdivision - passed Reaffirmation of Youth Services Team commitment - motion to continue - passed Authorization to proceed with Community Development Block Grant funding application process - passed Grant Application - COPS FAST - motion to authorize Police Department to apply for funding under the program - passed Solicitation request by American Heart Association - passed Payment of claims for the month of October, 1994 - approved Berry Center Museum - problem of persons coming out of window of adjoining apartments and onto the roof of the museum, damaging roof and putting themselves in danger - letter to owner of apartments unanswered. Discussion by Council - motion - staff to write letter to Mr. Lindenmuth, owner of apartments - advising that City is not accepting any liability for injuries suffered on the Museum roof - passed Site plan review - Specialty Polymers, Inc. #94-20 - no action taken by Council Staff Reports: Dangerous building - (Salud); Nuisance House Ordinance; Water status report - Public Works Director Tiwari; Recap of Ambulance Franchise workshop - City Attorney Shields; Competitive Telecommunications franchise application - Administrator Childs - motion to refer to Cable TV Advisory Committee - passed; CERT Timber Dependent Communities list - 11 ,.... MEETING DATE OCTOBER 24, 1994, CONTINUED NOVEMBER 2, 1994 NOVEMBER 14, 1994 -- SUBJECT Computer Aided Dispatch (CAD) control processing unit upgrade - 9-1-1 Director Wolf Contract award - Country Club Road realignment Project - Gelco Construction Co. - passed Request for "No Parking" signs on James St near fire substation - passed Ambulance Franchise renewal - Council workshop - Administrator Childs - Consensus of Council to hold workshop Nov. 2, 1994 Payment of claims for Month of September 1994 - approved Staff Reports - Playa de Oro Liquor License update - Chief Wright; Woodburn Bank Building - Community Development Director Goeckritz; Salud Medical Building - Goeckritz; Water test results - Public Works Manager Rohman; Library remodeling - Library Director Sprauer; Railroad Crossing Improvement EXECUTIVE SESSION - to conduct deliberations re labor negotiations Council Bill 1588 - resolution authorizing memorandum of agreement with American Federation of State, County and Municipal Employees (AFSCME) regarding compensation and reclassification matters - passed Adjournment COUNCIL WORKSHOP - re: renewal of Ambulance Franchise Adjournment Council minutes, regular and executive, of October 24, 1994, and Council workshop of November 2, 1994 - approved; Library Board minutes of October 26, 1994 - accepted; Planning Commission minutes of October 27, 1 994 - accepted Council Bill 1589 - Resolution authorizing an agreement to the US West installation/maintenance agreement for 9-1-1 communications telephone system update - passed Council Bill 1 590 - Resolution authorizing transfer of operating contingency funds - passed 'If MEETING DATE OCTOBER 10, 1994 OCTOBER 24, 1994 - -, SUBJECT Council minutes, regular and executive session, of September 26, 1994 - approved; Planning Commission minutes of September 22, 1994 - accepted Appointment - Councilor Ward I - Mayor recommended Fred Kasachev - Discussion- motion - appointment of Kasachev be rejected - passed Acceptance of donation of Flail mower to Street Department Contract award - underground storage tank decommissioning - Petro Con Services, Inc. - passed Contract award - Pick-up truck (Water Dept) - Trachsel Buick - passed Stop Sign request - Meadowvale and Hermanson St - passed Request for "No Parking" signs - Alder Lane - passed Acceptance of public right-of-way Evergreen Road extension - passed Merit salary increase - 9-1-1 Director Wolf - passed Site Plan review #94-19 - Automotive Service Center on Arney Road - no action taken Staff Reports: Status of Salud Building 347 N. Front; Swimming Pool Project - update by Parks Director Holly; Water test results update - Public Works Manager Rohman; Crime Prevention Month activities - Chief Wright; Legal synopsis - 120 Day Rule - City Attorney Shields; ; League of Oregon Cities Conference - Administrator Childs; Tentative Bureau of Justice Grant Award - Chief Wright Adjournment Council minutes of October 10, 1994 - approved; Planning Commission minutes of October 13,1994 - accepted Appointment - Mayor Kelly again appointed Fred Kasachev to fill Ward I vacancy - Motion - reject appointment - passed Council Bill 1587 - Resolution Authorizing transfer of operating contingency appropriations during tv 1994-95 re: Habitat for Humanity - passed '1f ,...- MEETING DATE SEPTEMBER 26, 1994, CONTINUED SEPTEMBER 27, 1994 -- SUBJECT Council Bill 1585 - Resolution entering into an agreement with the State RE: Traffic Safety Grant for enforcement of traffic laws - passed Council Bill 1586 - Resolution approving placement of a stop sign on N. 5th at Hwy 214 - passed Acceptance of Utility Easement - Fairway Plaza, Inc. - passed Acceptance of Utility Easement - Country Club Rd and Oregon Way realignment project - passed Wastewater discharge limits for North Marion Fruit Processing Facility - motion to allow limits to stay with the company - passed Connection of sanitary sewer service to property outside of City limits - passed Sound amplification - Messengers of the Cross for the month of October, 1994 - Library Park Stage - passed Tax Base Fact Sheet - recommended by Administrator Childs to be distributed to voters - motion to authorize staff to develop - passed Site. Plan action - Expansion of Heritage Arms apts. - no action taken Staff Reports: Sewer Rate Philosophy- Public Works Director Tiwari; Crime Prevention Month - October - list of activities scheduled; Leaf Pickup program; Wastewater facilities planning report; Cascadia Project - Council of Government report - re development of high speed rail between Vancouver, BC and Eugene; Water test results for microbiological contamination - Public Works Manager Rohman EXECUTIVE SESSION - To conduct deliberations re labor negotiations Adjournment COUNCIL/WASTEWATER ADVISORY COMMITTEE WORKSHOP - Topic: Rate Setting Philosophy - ..... ~ MEETING DATE SEPTEMBER 12, 1995, CONT. SUBJECT Naming the new Woodburn Pool - Woodburn Aquatic Center - motion made and withdrawn. Motion to name the pool Woodburn Memorial Aquatic Center - passed Application by Library for Library Development Grant Funds - motion to approve request - passed Sound Amplification request - Messengers of the Cross - Library Park Stage - Sundays during month of September - passed Payment of claims for the month of August 1994 - approved Subdivision approval - Steklov Addition - no action taken by council Site Plan Review - #94-18 - Woodburn Aquatic Center - approved by Planning Commission Staff reports - Gang Intervention Specialist - hiring of two persons as part of grant program involving City, School district and Marion County Juvenile; Final traffic plan - Settlemier Avenue Overlay Project; Building report for July, 1994 Adjournment SEPTEMBER 26, 1995 Council Minutes of September 12, 1994 - approved; Planning Commission minutes of September 8, 1994 - accepted PROCLAMATION - Crime Prevention Month - October, 1994 PUBLIC HEARING - Liquor License re: Playa de Oro Motion to recommend to OLCC that the license be granted, but with 21 licensing conditions recommended by Staff - passed Habitat for Humanity - request for waiver of development fees Council Bill 1583 - Ordinance modifying conditions of approval contained in Ordinance 2095 and approving site plan for capital development - passed Council Bill. 1 584 - Resolution entering into a fund exchange agreement with Oregon Dept of Transportation for Country Club Road Realignment - passed lr ,,-. - MEETING DATE AUGUST 22, 1994, CONT. SUBJECT Bid Award - Mowing unit for Park Dept. - to Northwest Outdoor Equipment - passed Staff Reports - Citizens Involvement in Planning - Director Goeckritz; Mid-year gang activity report; towed vehicle report; curfew ordinance report; City investment portfolio report; Water status report; Aquatic Center update; Settlemier Street resurfacing project report Adjournment - 7:56 pm SEPTEMBER 12, 1994 Council minutes of August 22, 1994 - approved; Planning Commission minutes of August 25, 1994 - accepted; Recreation and Park Board minutes of August 22, 1994 - accepted; Library Board minutes of August 24, 1994 APPOINTMENTS - Michael Rodriguez to Park Board; James Salyers to Planning Commission; Jayne Gorsch to Wastewater Advisory Committee - passed Resignation of Bill Mitchell - Councilor Ward I PUBLIC HEARING - Continuation of Capital Development Company hearing, Site plan review #93-22 and recommendation to amend ordinance 2095 and 2098 - motion to accept Planning Commissions recommendation and prepare required amendments - passed PUBLIC HEARING - Zone map amendment #94-2 and site plan review #94-14 - Miles Chevrolet - motion to remand back to Planning Commission for additional study - passed Council Bill 1 582 - Ordinance vacating certain portion of public right-of-way - Poplar, First, and Thorn Streets - passed Contract Award - Settlemier Avenue Overlay and Rehabilitation of Hazelnut Road - North Santiam Paving - passed Selection of consultant for Transportation Growth Management Grant Program - Kittleson & Assoc - passed Acceptance of utility easement - Stacy Allison Street lighting - passed '1f '"'" MEETING DATE AUGUST 8, 1994, CONT. SUBJECT Staff Reports - Draft transportation goals and policies - Planning Director Goeckritz; Water Status Report - Public Works Manager Rohman; Dolan v. City of Tigard (Land use requirements case) - City Attorney Shields; Young Street railroad crossing improvement - No information from Southern Pacific; Passenger rail service public meeting - ODOT High Speed Rail Team meeting August 9th, Salem Area Transit office; Marion County Water Management Council-status report; Landau Drive construction - report; Building Activity for month of July, 1994. Adjournment - 7:55 pm AUGUST 22, 1994 Council minutes of August 8, 1994 - passed PROCLAMATION - HEALTH AWARENESS WEEK - September 12-16, 1994 PROCLAMATION - DISABILITY EMPLOYMENT AWARENESS MONTH - October 1994 PUBLIC HEARING - Vacation of portion of public right-of-way (Poplar, First and Thorn) - after discussion, motion to instruct staff to prepare ordinance to vacate the right-of-way - passed Council Bill 1577 - Ordinance calling for a tax base election on November 8, 1994 - passed Council Bill 1578 - Ordinance granting a non exclusive gas utility franchise to Northwest Natural Gas Company - passed Council Bill 1579 - Resolution authorizing agreement with Salem Area Transit District, known as STF-8 Agreement for 1004-95 - passed Council Bill 1580 - Resolution authorizing amendment to Cooperative Improvement Agreement No. 11,341 with ODOT to revise responsibility for completion of improved signal plans Hwy 214/Evergreen - passed Council Bill 1581 - Resolution authorizing transportation /growth management grant from state for completion of transportation system plan - passed OLCC Liquor license request - Playa de oro Restaurant - motion to schedule public hearing September 26, 1994 - passed ~. .-- ~ MEETING DATE JULY 25, 1994, CONT. SUBJECT Request for sound amplification equipment by Centro Cristiano Church - July 31, 1994 - Library Park - approved; Messengers of the Cross, Library Park Saturdays during August 1994 - approved Payment of claims for the Month of June, 1994 - passed Staff Reports - Water Supply Status Report, Director Tiwari; Census Preliminary Report, City Administrator Childs; New Water Bill Payment Locations, Finance Director Gritta Adjournment - 8: 12 pm AUGUST 8, 1994 Council meeting minutes of July 25, 1994 - approved as corrected; Planning Commission minutes of July 14, 1994 - accepted; Library Board minutes of July 27, 1994 - accepted PUBLIC HEARING - Capital Development Company Site Plan Review #93-22 and Recommendation to amend ordinances 2095 and 2098 - After discussion, hearing continued to Sept 12, 1994 - passed Council Bill 1574 - Ordinance vacating portion of public right-of-way between Settlemier and Third Street, platted as Poplar Street - passed Council Bill 1575 - Resolution entering into contract amendment with Chemeketa relating to Chemeketa Cooperative Regional Library Service - passed Council Bill 1576 - Resolution authorizing stop sign installation at Workman Dr. and Smith Dr. - passed Installation of "No Parking" sign on National Way - passed Sound Amplification Request - Nuevo Amanecer grand opening - August 13, 1994 - motion to grant - passed Discussion - Impact of stormwater runoff Payment of claims for the month of July, 1994 - approved Request for Sound Amplification Equipment - Teen Center Committee - August 20, 1994 - passed Site Plan Actions - Tukwila PUD - no action taken; McDonald's Corporation - Hwy 9ge and Alexander - no action taken 'IT MEETING DATE JULY 15,1994 JULY 25, 1994 - ~, SUBJECT SPECIAL COUNCIL MEETING - purpose to discuss request of American Legion to fire gun at flag dedication ceremony. Motion for staff to review Ordinance 1900 re: allowance of non projectile, blanks only firing to bonafide groups - passed Adjournment - 7:09 pm Council minutes of July 11 and July 15, 1994 - approved; Planning Commission minutes of June 24, 1994 - accepted PROCLAMATION - National Night Out- August 2, 1994 PUBLIC HEARING - Tax Coordination Hearing for FY 1995-96 PUBLIC HEARING - Vacation of Poplar Street After discussion and close of hearing, motion - staff to prepare an Ordinance to vacate public right-of-way retaining utility easement - passed Council Bill 1569 - Ordinance amending Ordinance 1807 (Woodburn Zoning Ordinance) to include certain revisions in Downtown Historic District - passed Council Bill 1570 - Ordinance amending Ordinance 2092 (Woodburn Sign Ordinance) - passed Council Bill 1571 - Resolution setting public hearing on proposed vacation of portion of Poplar Street, First Street, and Thorn Street (all in Settlemier Park) - passed Council Bill 1572 - Resolution designating Woodburn Community Access Television (Wcat) as access provider - Passed Council Bill 1573 - Resolution establishing non-union employee compensation for fiscal year 1994-95 - passed Liquor license application - La Unica Restaurant - motion to approve - passed Highway 9ge Detour- repair of Hwy 9ge railroad crossing - motion to grant detour - passed Discussion of long range plan for improvement of unpaved City streets Acceptance of utility easement contiguous to Stacy Allison Way north boundary - passed '1f ""'" MEETING DATE JULY 11, 1994 - CONT. SUBJECT Council Bill 1567 - resolution approving the application in Site Plan Review case #94-01 (Dale BakerlTim Brown, applicants) Council Bill 1568 - Resolution entering into a contract with City/County Insurance Services for General Liability and Automobile Liability Insurance - passed Agreement with Southern Pacific Railroad for improvement of Young Street crossing - approved and signed - passed Servicenter alternatives - discussion - motion - accept the recommendation of staff to give Servicenter 30 days notice of termination and pursue immediate relocation of drop boxes - passed Policy on furnishing agenda packets to the public - Administrator Childs - recommend establishing flat fee of $5.00 per packet or $100 annually - motion to establish the fee passed Site Plan review - Case #94-11 (Commercial Bank) - to be built at Mt Hood Avenue and Progress way - No action taken by Council Site Plan Review - Case #94-13 (Warehouse Addition) - 2244 National Way - No action taken by Council Tax Base/Tax Coordination Process - Memo and explanation by Administrator Childs - discussion Water Supply Status Report Northwest Natural Gas Franchise Renewal/Proposed Utility Fee - Consensus of Council to include in Franchise 2% privilege tax Cancellation of GSA Gasoline Subsidy Program Building Report for June, 1990 Dedication of New Flag - Administrator Childs reminded Council of City ordinance prohibiting discharge of firearms in City. Discussion Adjournment 8:38 pm 1r ,'" MEETING DATE JUNE 27, 1994, CONT. SUBJECT Request for temporary closure of Park Avenue - Drums of Fire - passed Selection of Preferred Wastewater Treatment Alternative - Motion to approve recommendation of Wastewater Advisory Committee - passed Motion to paint the word "STOP" on pavement at Hayes and Oregon Way - passed Site Plan Review - French Prairie Middle School modular classroom - no action taken by Council; Old City Hall Building - Director Goeckritz stated that approval has been given for renovation of portion of building to house a restaurant - no action taken by Council Staff Reports - Water Report - two water wells under construction and/or repair; Legion Park picnic pavilion - report on status of reconstruction project; Towing Ordinance staff report Adjourn to executive session - concerning legal rights and duties of public body with regard to current or likely litigation to be filed - Adjourn to regular session 9:23 pm Adjournment 9:24 pm JULY 11, 1994 Council Workshop minutes of June 20, 1994, Regular and Executive Session minutes of June 27, 1994 - approved NEW FLAG DEDICATION - July 16th, 1994 by American Legion Post 46 Bid Award - Library earthquake repairs - motion to award bid to G. F. Webb - passed Council Bill 1563 - Ordinance vacating a portion of Country Club Road near the intersection od Country Club Road and Rainier Road - passed Council Bill 1564 - Ordinance adopting the 1993 National Electrical Code as adopted by the State of Oregon - passed Council Bill 1565 - Ordinance adopting the 1992 Plumbing Specialty Code as adopted by the State of Oregon - passed Council Bill 1566 - Ordinance adopting the 1993 One and Two Family Dwelling Specialty Code as adopted by the State of Oregon - passed - ~ MEETING DATE JUNE 27, 1994 SUBJECT Council meeting minutes of June 13, 1994, as amended - approved; Planning Commission minutes of June 9, 1994 - accepted. PUBLIC HEARING - Zoning Ordinance Amendments to the Downtown Historic District - motion to accept amendments - passed PUBLIC HEARING - CONTINUATION - Country Club Road Right-of-Way Vacation - after close of hearing, motion to approve the vacation of the property and staff be instructed to bring an ordinance containing the three conditions to be included: utility easement, replacement right-of-way be deeded to the City and both north and south entrances as currently exist be closed and a single entrance off Country Club Rd be constructed. . . . . . . Planning Commission recommendation re: Sandwich Express - Review of Planning Commission's decision by Community Development Director Goeckritz. Motion- Staff be directed to prepare a proposed ordinance to approve the site plan as recommended - passed Council Bill 1558 - Resolution authorizing transfer of appropriations within a fund during fiscal year 1993-94 - passed Council Bill 1 559 - Resolution authorizing agreement to supplemental agreement #12,399 for the extension of time to complete the transportation engineering analysis regarding the highway 214/1-5 interchange - passed Council Bill 1560 - Resolution adopting an investment policy, selection criteria, and establishment of an institutional custody agreement - passed Council Bill 1561 - Ordinance adopting the 1994-95 City Budget, making appropriations and levying taxes - passed Council Bill 1562 - Ordinance annexing property located west of Elena Way and north of Parr Road, amending the comprehensive plan from RS to RM and changing the zone designation from County UTF to City RM - passed '1f ,","", MEETING DATE JUNE 13, 1994, CONT. SUBJECT Council Bill 1555 - Resolution authorizing execution of a communication site lease - motion to refer the issue to the Planning Commission - passed Council Bill 1556 - Resolution directing placement of 4-way stop signs on Country Club Road at Randolph/Country Club Terrace and at Princeton Rd. - passed Planning Commission recommendation re: Sandwich Express - motion - table until next regular Council meeting - passed Bid Award - Heating, ventilation and air conditioning study for City Hall and Library buildings - to Interface Engineering, Inc. - passed Bid Award - Earthquake repair project (Library) - motion to table until June 27th - passed Bid Approval - Young Street railroad crossing materials - motion - award to Goodyear Tire and Rubber - passed Approval of payment to Southern Pacific for Geo Textile and Perforated pipe - passed Council Bill 1557 - Resolution setting time for a public hearing regarding the vacation of portion of right-of-way on Poplar St. - passed Request for street closure, Alexandra Court - Block party - approved Payment of claims for the month of May, 1994 - approved Staff Reports - Final election results; Settlement of Burley v. City; Grant award, Land Conservation and Development; Federal Policing Grant status; Edward Byrne Memorial Grant awarded to Gang Intervention Program; Facility maintenance update; Demolition of pool building, status; Joint workshop Neighborhood Associations with Planning Commission - June 28, 1994; Building activity report for May, 1994 Adjournment - 10:37 pm JUNE 20, 1994 COUNCIL WORKSHOP - meeting with the Planning Commission to learn more about neighborhood associations. """'" MEETING DATE MAY 24, 1994 SUBJECT SPECIAL COUNCIL MEETING - Review of Bids - Swimming Pool Bond Issue Council Bill 1 548 - Resolution accepting bid for the purchase of General Obligation Bond, Series 1994, Directing delivery and sale thereof - passed Adjournment - 12:40 pm JUNE 13, 1994 Council minutes of May 23, 1994 and special meeting minutes of May 24, 1994- approved; Planning Commission minutes of May 19, 1994 and Library Board Minutes of May 25, 1994 - accepted APPRECIATION - to Paul Johnson for service on Woodburn Planning Commission. PROCLAMATION - Settlemier Days June 18- 19, 1994 PUBLIC HEARING - 1994-95 CITY BUDGET At close of hearing, motion staff to draft an ordinance to adopt the budget - passed PUBLIC HEARING - Annexation, Zone map amendment, and comprehensive plan map amendment - Smith/Desantis property N. of Parr Rd, W of Elana; After close of hearing, motion to approve annexation and amendments - passed PUBLIC HEARING - Vacation of Public Right- of-way on Country Club (In conjunction with realignment of CC Rd/Ore Way) - after discussion with public - motion to continue hearing until June 27th, 1994 - passed Council Bill 1550 - Resolution declaring City Election to receive State revenue sharing funds during fiscal year 1994-95 - passed Council Bill 1551 - Resolution authorizing execution of agreement with Marion County for Hepatitis B Immunizations - passed Council Bill 1552 - Resolution authorizing agreement with Huggins Insurance Agency for insurance agent of record - passed Council Bill 1553 - Resolution authorizing agreement for volunteer coverage under worker's compensation - passed Council Bill 1 554 - Resolution authorizing contract with City Attorney N. Robert Shields - passed 1T 1 MEETING DATE MAY 23, 1994, CONT. SUBJECT Insurance Agent of Record - appoint Huggins Insurance Agency City's Agent of Record for a 3 year term as of July 1, 1994 - passed Utility Payments - ServiCenter and other options - re: alternatives to receiving utility payments. Some concern as to accuracy of new owner of ServiCenter, who has also stated that she will be raising the fee. Motion - City staff to explore the possibility of putting drop boxes at various locations in City - passed Request for insurance coverage and use of sound amplification equipment - July 4th Celebration - passed Acceptance of publiC right-of-way, Country Club Road realignment - accepted Acceptance of utility easement - Country Club Road realignment - from Oren Thomas - accepted Requested for street closure - Settlemier Days activities - First street between Garfield and Grant, Saturday, June 18, 1994 - passed Liquor License Application - Members Club, Inc (OGA Golf Course) - motion to approve - passed Bid award - Legion Park picnic shelter - motion to accept bid from Security Construction - passed Recognition of long-term RSVP volunteers - motion to recognize volunteers with 20 or more years of volunteer service with a lifetime pass on the transit system - passed Motion to hire consultant to evaluate and prepare bid specifications for City Hall and Library heating and air conditioning systems - and in the interim period, a temporary solution to the problem be sought - passed Site plan review - Kilroy's Manufactured Home Sales Lot Staff Reports: Notice of transportation Growth Management Grant award; WWTP Open House; Stacy Allison lighting; Burley v. City of Woodburn; Police Cadet cleanup; Completion Parks building; Transit/Dial-a-Ride route changes; Tree pruning and removal; unofficial election results Adjournment - 10:35 pm ~ ""'" MEETING DATE MAY 9, 1994, CONT. SUBJECT Request for use of sound amplification equipment - Private party on Oswald Street between the house of 6:pm and 9:30 pm - passed Payment of Claims for the month of April, 1994 - approved Staff Reports: Response from Dept of Revenue Re: Public hearing issue; Proposed Juvenile Curfew Ordinance; Infrastructure problems - Windfield Estates Subdivision; Settlemier Avenue closure due to water line replacement; Public Works Week Program; Art donation to Woodburn Public Library; Building report for April, 1994 EXECUTIVE SESSION - negotiate real property transactions - adjourned 9:48 pm Council Bill 1542 - Resolution entering into a purchase and sale agreement with Dale Bake and Timothy Brown - passed Adjournment 9:50 PM MAY 23, 1994 Special Council meeting minutes of may 4, 1994 and regular and executive session minutes of May 9, 1994 - approved; Planning Commission minutes of April 28, 1994 - accepted PROCLAMATION - Veterans of Foreign Wars (VFW) Buddy Poppy Sale - May 26-28, 1994 PUBLIC HEARING - Continuation of site plan review, Sandwich Express. After discussion and close of hearing - motion - reverse back to Planning Commission for further study - tied, with Mayor voting aye to pass motion Council Bill 1543 - Ordinance setting times for juvenile curfews - passed Council Bill 1544 - Resolution entering into agreement with Portland State University for Population Research and Census - passed Council Bill 1546 - Resolution authorizing an unemployment insurance consultant services agreement with Jeffrey W. Lawrence (Lawrence Company) - passed Council Bill 1 547 - Resolution calling for a public hearing on the annexation of property located north of Parr Road and West of City Limits (Hazel Smith property) - passed 11 ~ MEETING DATE MAY 9, 1994 SUBJECT Council minutes of April 25, 1994 and Workshop minutes of April 19, 1994 - approved; Planning Commission minutes of April 14, 1994 and Library Board minutes of April 27, 1994 - accepted APPOINTMENT - Motion to accept Councilor Joe Galvin to replace Councilor Sifuentez on RSVP Advisory Council - passed PROCLAMATION - Peace Officers Memorial Week - May 9-13, 1994 Motion that staff be instructed to republish the 1994-95 budget financial summary and an additional hearing date be set - passed PUBLIC HEARING - 1994-95 City Budget - Administrator Childs reviewed information on budgetary revenues and appropriations for funds. Reviewed property tax support which would be required. He reviewed personnel changes and capital improvements proposed in the budget document. No public input from the audience - adjourned - 7:43 pm PUBLIC HEARING - Sandwich Express site plan review - after discussion - motion to continue public hearing until May 13, 1994 - passed Council Bill 1538 - Ordinance vacating Country Club Road right-of-way and easement and rededication of right-of-way (Tukwila Development) - passed Council Bill 1539 - Resolution authorizing personal services agreement with Don Carey and Associates for design and construction of aquatic center - passed Council Bill 1540 - Resolution authorizing sale of general obligation bonds for the construction of a swimming pool complex - passed Council Bill 1541 - Resolution setting a public hearing on whether to vacate a portion of public right-of-way near intersection of Highway 214/Country Club/Rainier Road - passed Insurance Agent of Record selection process - motion to designate Councilor Hagenauer to assist staff in evaluating applications - passed 'IT "'""' MEETING DATE APRIL 11, 1994 SUBJECT Council minutes of March 28, 1994 - approved; Planning Commission minutes of March 24, 1994 and Library Board Minutes of April 5, 1994 - accepted PROCLAMATIONS: April 10 - 16, 1994 as Public Safety Telecommunicators Week; April 17 - 23, 1994 as National Library Week Council Bill 1535 - Resolution entering into a professional agreement for Bond Counsel services - passed Council Bill 1536 - Resolution authorizing a memorandum of understanding with Oregon National Guard (Gang Enforcement Services) - passed Notice of appeal - Baker/Brown site plan review and variance - motion - staff be directed to set public hearing - passed War Memorial Pool - status of operation - motion - support the position of Park Board that the pool not be opened this summer - passed Basketball hoops within public right-of-way - motion - staff to send out letter to occupants of all residences identified as having a basketball hoop in a right-of-way - passed Bid Award - Wastewater above ground fuel tank - to C & K Petroleum Equipment Inter-agency Gang Intervention Program Grant application - motion to submit grant - passed Request for closure of Montgomery Street on April 20 for Skateboard performance by local teens - passed Payment of claims for the month of March, 1994 - approved Request for sound amplification permit and street closure - Centro Cultural, May 7 & 8, 1994 - motion passed Staff Reports: Bi-Mart/K-Mart signal status report; Towing ordinance update; Memorandum Opinion - land use; Joint workshop session on neighborhood associations; Appeal hearing date for Sandwich Express site plan; Removal of health hazard due to septage water EXECUTIVE SESSION - Negotiate real property transactions - Adjourned 8:39 pm Adjournment - 8:40 pm "If MEETING DATE MARCH 28, 1994 ,......... ~ SUBJECT Council workshop minutes of January 19, 1994 - approved; Regular and executive session Council minutes of February 28 and March 14, 1994 - approved; Planning Commission minutes of March 10, 1994 and Park Board minutes of February 17, 1994 - accepted APPOINTMENTS - Motion to accept the appointment of Beverly Bettis, Adele Dioda, Marilyn Kauffman and Dalia Torres - passed Council bill 1531 - Ordinance authorizing the towing and impoundment of vehicles operated by uninsured motorists - passed Council Bill 1 532 - Resolution entering into an agreement with the State of Oregon for Safety Belt, Motorcycle Helmet and Child Safety restraint traffic enforcement training - passed Council Bill 1 533 - Resolution entering into an agreement with RFA, Inc. as financial advisor to assist with the swimming pool bond sale - passed Council 1534 - Resolution setting a public hearing on the question of whether a certain portion of Country Club Road near the Boones Ferry Rd. intersection and within Tukwila Subdivision, should be vacated - passed - Public hearing to be held 4-25-94 Acceptance of quit claim deed signed by property owner Toepfer, south of Wilson Court (to widen Wilson Court - accepted Street closured and amplification request - PCUN - B and Broadway St, April 28, for building dedication - approved Mileage reimbursement rate increase - motion to increase to $.25 per mile - passed Staff Reports: Emergency Disaster Plan update; League of OR Cities regional meeting dates; Household Hazardous Waste Collection event to be held this summer; Sunday Library hours; Memo re: Building Official's responsibilities; Unofficial results - Swim Pool Bond Issue. EXECUTIVE SESSION - negotiate real property transactions Adjourn to regular session - 9: 11 pm Adjournment - 9: 12 pm 11 """""'" MEETING DATE MARCH 14, 1994, CONT. SUBJECT Council Bill 1527 - Ordinance proposing levy and calling for special election on May 17, 1994 - passed Council Bill 1528 - Resolution entering into an intergovernmental agreement with Oregon State Police for equipment and grant funds for DUll Enforcement - passed Council Bill 1529 - Resolution entering into the North Marian County Law Enforcement Agreement regarding police mutual aid - passed Council Bill 1520 - Resolution entering into intergovernmental agreement with State Department of Transportation for reimbursement of costs associate with Hay 214/1-5 interchange area for additional traffic analysis services - passed Bid Award - Cable Access Television equipment - to Proline Industries, Inc - passed Request for liability release and extension of insurance coverage to the US Marine Corps re Centennial Park - passed Woodburn Population Estimates - Census Options - motion to contract with PS Center for Population and Research to perform a population census - passed Payment of claims for the month of February 1994 - approved Motion - Population to be paid from the General Operating Reserve Fund - passed Staff Reports - Meraldia Meadows Subdivision; 9-1-1 Agency Liability Issue; Building Activity Report for Feb. 1994; State Transportation Improvement Plan meeting report; Draft copy of towing ordinance. EXECUTIVE SESSION - To conduct deliberations with persons designated to negotiate real property transactions Adjourned to regular session - 9:26 pm Adjournment - 9:27 pm ........." ~ MEETING DATE FEBRUARY 28, 1994, CONT. SUBJECT Council Bill 1525 - Ordinance regulating basic service tier rates and related equipment installation and service charges of any cable television system operating in the City - passed with emergency clause Council Bill 1526 - Resolution entering into agreement with DKS Associates for engineering services to evaluate pedestrian circulation near Woodburn High School - failed Bid Award - Hydraulic shoring shield (Street Shop) - to The Plank Company - passed Liquor license to EI Nopal Restaurant - passed "No Parking" request on West Hayes near Settlemier - approved Request for use of sound amplification equipment to promote passage of upcoming swimming pool bond measure - passed Clarification of insurance coverage for St Patrick's Day Parade - motion to deny - passed Staff Reports: Statewide Transit Improvement Plan meeting - March 19, 1994; Draft towing ordinance; Deferred Police Response (DPR) evaluation; Basketball hoops in public right-of-way; ServiCenter report; Filing periOd for Mayor and Council positions; Proposed constitutional amendment/tax location EXECUTIVE SESSION - to conduct deliberations re negotiation of real property transactions Adjourn to regular session - 8:56 pm Adjournment - 8:57 pm MARCH 14, 1994 Planning Commission minutes of February 24, 1994 - accepted Council Bill 1506 - removed from table - Resolution finding building at 199 N. Front to be dangerous building - declaring a public nuisance, ordering owner to make it safe - passed as amended Council Bill 1510 - removed from table - resolution finding building at 347 N. Front to be a dangerous building - declaring a public nuisance and ordering owner to make it safe - passed as amended '1f """""'" MEETING DATE FEBRUARY 14, 1994 - CONT. SUBJECT Chevron, Young St. Market; Eagle's Lodge, Elks Lodge, Abby's Pizza, Izzy's Pizza, Pizza Hut, Pub 99, Raven Inn, Sr. Estates Country Club, Woodburn Lanes, Chung Sings, The Pier and Yun Wah Chinese Restaurant {Chu's Eatery and La Linda's previously approved - motion to approve - passed. Motion to withhold license for Don Juan's Mexican Restaurant and hold public hearing at next regular meeting - passed Bid Award - Dump bOdy for Street Shop truck - Columbia Body and Equipment - passed Payment of claims for the month of January, 1994 - approved Consensus of Council to have Planning Commission open a PUBLIC HEARING re Sandwich Shop at Highway 214/0regon Way/Country Club Road - Feb. 24, 1994 Site plan actions information provided by Planning Commission: Oregon Golf Association Maintenance Facility; Park Department utility building and office complex - no action taken by Council Staff Reports: Administrator goals and accomplishments; City bonded indebtedness limits; Charter amendment/follow-up election of appointed Council member; Memorandum opinion concerning connection fee subsidy; Cooperative pedestrian circulation study for Woodburn High School; and Building activity report for 1993 Adjournment - 8: 18 pm FEBRUARY 28, 1994 Council minutes of February 14, 1994 - approved PUBLIC HEARING - 1994 liquor license renewal for New Club Cafe, aka Don Juan's Mexican Restaurant - Chief recommended denial - motion to recommend against renewal of liquor license - passed Council Bill 1506 - removed from table - Resolution - dangerous building at 199 N. Front - following discussion re-tabled until first meeting in March ~ ". MEETING DATE FEBRUARY 1, 1994 FEBRUARY 2, 1994 FEBRUARY 14, 1994 - ~ SUBJECT SPECIAL COUNCIL MEETING - to update Council on status of St. Patrick's Day parade, scheduled for March 19, 1994 - motion - to cover the St Patrick's Day parade under the City's liability coverage - passed Adjournment - 6: 58 pm COUNCIL WORKSHOP - to review proposed ORS 190 Intergovernmental Agreement - (9-1-1) Adjournment 8:03 pm Council Minutes of January 24, 1994, February 2 and 2, 1994 - approved; Planning Commission minutes of January 27, 1994, Recreation and Park Board minutes of January 31, 1994 and Library Board minutes of January 26 1994 - accepted PUBLIC HEARING: Tax Coordination Plan for 1994-95 - Staff report from City Administrator Childs summarizing Budget Committee's recommendation Council Bill 1 510 - Removed from table - Resolution finding that the building located at 347 N. Front (Salud) is a dangerous building - After discussion, motion - re-table - March 14 - passed Council Bill 1521 - Resolution of support for completion of a transportation system plan for the City - passed Council Bill 1522 - Resolution entering into intergovernmental agreement with the State to provide safety belt and motorcycle helmet law enforcement - passed Council Bill 1523 - Resolution entering into a contract amendment with Chemeketa re: Chemeketa Cooperative Regional Library Service - passed Council Bill 1524 - Ordinance amending Ordinance 1998 (Civil Infraction Ordinance) - passed with emergency clause Liquor License renewals for 1994: AM/PM Mini mart, Bi-Mart, Crossroads Deli, Gary's Market, Lind's Market and Plaza Market, OLCC Store, Payless, Piper's Jewelry, Roth's, Safeway, Salvadore's Bakery, Shop-N-Kart, 7-11 Store, Westview Texaco, ... ~ MEETING DATE JANUARY 24, 1994, CONT. SUBJECT Council Bill 1506 - Removed from table, Resolution finding that the building located at 199 N. Front St. is a dangerous building - after progress from building owner - motion to re-table - passed Council Bill 1510 - Removed from table, Resolution finding that the building located at 347 N. Front - after progress report, motion to re-table the bill - passed Council Bill 1514 - Ordinance reclassifying certain property located on the NW corner of Highway 99E and Williams Avenue from multi-family to commercial general - passed with emergency clause. Council Bill 1516 - Resolution entering an agreement for professional services with Kittleson and Associates - passed Council Bill 1517 - Resolution entering into an agreement for professional services with Murray, Smith, and Associates for repair and painting of elevated water reservoir - passed Council Bill 1 518 - Resolution entering into letter of agreement with Clackamas County for Pudding River Basin service provider study - passed Council Bill 1520 - Resolution affirming decision of Planning Commission in Wesley Subdivision - passed Liquor license for Chu's Eatery - approved Request for installation of "No Parking" signs on Alder Lane - passed Bid award for survey equipment - motion to award to Johnson Instruments - passed Solicitation Permit - American Heart Association, door-to-door fund-raising, February 6 - 14, 1994 - passed Staff Reports: 9-1-1 draft agreement; Ground water contamination update; memo re: graduation of Tom Tennant from FBI Academy; Building activity report for December, 1993; Code Enforcement 1933 annual report Request by John Dickinson, American Legion, for Council assistance in pursuing State Veteran's home in Woodburn Adjournment - 8:08 - - ~ MEETING DATE JANUARY 10, 1994, CO NT. SUBJECT Bid Award - Voice logging recorder for 9-1-1 - awarded to Dictaphone Corp - passed OLCC Liquor License Transfer - La Linda's - passed Transfer of drug forfeiture property to Hubbard Police Department - (1978 Plymouth Van) - Passed Payment of claims for the month of December, 1993 - approved Staff Reports: Issues for Council/Wastewater Advisory Committee Workshop; Preliminary population estimates for Woodburn; Water service to resident on Blaine St.; Legion Park picnic shelter; United Way participation; Completion of 1992-93 Audit; Police Dept Gang Activity Report for 1993 EXECUTIVE SESSION - to evaluate performance and compensation for City Administrator Return to regular session at 9:30 pm Motion to establish City Administrator's salary at $4,800 per month, retroactive to November 11, 1993 - passed Adjournment - 9:32 p.m. JANUARY 19,1994 COUNCIL WORKSHOP with Wastewater Advisory Committee Adjourned 9:45 pm JANUARY 24, 1994 Council and Executive Session minutes of January 10, 1994 - accepted APPOINTMENTS - Planning Commission: Pam Davis - 12/95; Robert Finch - 12/96; James Atkinson - 12/97; Gary Kosikowski - 12/97; and Lillian Warzynski - 12/97 - passed RSVP Advisory Committee - Donna Hendricks - passed PROCLAMATION - Catholic Schools Week - January 32 - February 6, 1994 - ') I MEETING DATE JANUARY 10, 1994 SUBJECT Council minutes (regular and executive session) of December 13, 1993 - approved; Planning Commission minutes of December 9, 1993 - accepted APPOINTMENTS: Planning Commission - after discussion and opinions expressed by the public, motion to reject appointments recommended by the Mayor - passed Budget Committee - Public hearing on the 1994-95 City budget - January 13, 1994 PUBLIC HEARING - Zone map amendment - Plaza Motel - motion to approve the conditions as approved by the Planning Commission - passed Council Bill 1506 - Resolution finding the building located at 199 N Front to be a dangerous building (old bank building) - removed from table - after discussion with representative of property owner - motion to re-table the bill - passed Council Bill 1510 - Resolution finding the building at 347 N. Front to be a dangerous building - (Salud) - After discussion with Salud Director - motion to table the bill - passed Council Bill 1511 - Resolution calling for a special election for a general obligation bond in the amount not to exceed $1,755,000 for a swimming pool complex - passed Council Bill 1512 - Resolution authorizing agreement with Oregon Department of Transportation for 1993-94 Annual Transit Operating Assistance Grant - passed Council Bill 1 513 - Resolution authorizing transfer of operating contingency appropriations within the 9-1-1 fund during fiscal year 1993-94 - passed 1T