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Agenda - 12/12/1994 CITY OF WOODBURN 270 MONTGOMERY STREET .... WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL DECEMBER 12. 1994 - 7:00 P.M. 1. PROCEDURAL A. Call to Order B. Flag Salute C. Roll Call 2. ORGANIZATIONAL A. Oath of Office B. Ballot election of president of the Council. 3. ~fiUJ::l!ti!~ - A. B. ~'j Council minutes: regular and executive session of November J4; 1994. Planning Commission minutes of November 10, 1994. ~ ~ 4. A. Presentations: Awards to Len Kelley and Joe Galvin B. Appointments C. Announcements: 1. Pool Committee ceremonial ground breaking: December 14, 1994, 2:00 pm 2. Library open house: December 15, 1994 from 6:30 pm to 8:00 pm 3. Council workshop concerning wastewater issues: January 17, 1995. 5. A. Chamber of Commerce B. Other Committees 1 . Wastewater Advisory Committee Update 6. - 7. ...... ,:' ljft'iifl'.:~~'I".I':'nloi:~i..m':'.:.:'.I!~:'''.''''f".'''::' I::. ~II:~" ;', . iW4la:':';: :. : Nt.:-: .... . .. ................ ........ .................................~!... ..............................!.!.............." .......!:!................................. .. .... (This allows public to introduce items for Council consideration not already scheduled on the agenda.) IIIII~~I_I A. Community Development Block Grant. SA 8. Page 1 - Council Agenda, December 12. 1994 9._ 10._ A. Reconsideration of Council Bill 1 591 (Chronic Nuisance Property Ordinance) B. Council Bill 1592 - Entering into contract Harris & Eide for audit services. C. Contract award: City Hall sewage pumping system. 11. ,~. ................ ...... ... ...... ........... ..... 9;1'; ........0; . .... A. Claims for the month of November 1994. 12._ _tft!JiBf'6l1 13.~ 14. _- III',,', .... , .'..... ..:.....:.:1' . 15. ----=--==-.~ ~:_ ....."'... ..',.. "'.. A. State leased office location. B. Regional Library funding. C. Status of City Hall/Library HVAC systems. D. Proposed Oregon Transportation finance package. E. Official canvass of ballots of Nov. 8, 1994 general election. F. Mill Creek pump station. G. Building Activity Report for November 1994. H. Closure of city offices from noon to 1 :00 pm for potluck luncheon. B....:tftitM.b~l:1m~dl.ftfu:1:il!bf:!ilf:!il. 16. ~~t~ 17. - . ........;. ......:....:..............=::............ ...:.......:.......:.. ..: To conduct deliberations with persons designated by the governing body to carryon labor negotiations. ORS 192.660(1 }(d) 18. __ Page 2 - Council Agenda, December 12, 1994 .1QA ~ 1QC 11A 1M rnl .1.5.C 15Q llf .SF - .rnl .rn:i TAPE READING 0001 0012 0019 0032 0073 3A COUNCIL MEETING MINUTES November 28, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF KARION, STATE OF OREGON, NOVEMBER 28, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor councilor Councilor councilor councilor Councilor Kelley Figley Galvin Hagenauer Jennings sifuentez Present Present Present Present Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, police Chief Wright, Finance Director Gritta, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of November 14, 1994 and accept the Park Board minutes of October 10, 1994. The motion passed unanimously. PRESENTATION -- LEAGUE OF OREGON CITIES SAFETY AWARD. Councilor Hagenauer presented Safety committee representatives Randy Rohman and Mary Tennant with the 1994 Safety Award for the lowest injury frequency rate of cities in Group V (80 to 149 employees). He commended the employees for their achievement and safe working practices. APPOINTMENT - CITY COUNCILOR WARD I. Mayor Kelley appointed Fred Kasachev as Ward I City Councilor to fill the vacancy created by the resignation of Bill Mitchell. GALVIN/SIFUENTEZ.... accept the appointment of Fred Kasachev as councilor in Ward I. During a discussion period on this issue, Councilor Figley reiterated her Objections to how the appointment was made, and through a petition process, the popularity of another individual to serve the constituents within the Ward. She stated that her comments on this appointment issue are not directed towards the qualifications of the Mayor's appointee but on the desires of a large number of citizens within the Ward. Marianne Imblum, 3117 Myrtle, read her letter to the Council urging the appointment of Mr. Kasachev to the position citing cultural diversity as a positive factor for the community. Page 1 - Council Meeting Minutes, November 28, 1994 T 3A COUNCIL MEETING MINUTES November 28, 1994 TAPE READING Mayor Kelley also stated that former Councilor Mitchell has expressed his support of the appointment of Mr. Kasachev. On roll call vote, the motion failed 2-3 with Figley, Jennings, and Hagenauer voting nay. ~ MEETING ANNOUNCEMENTS. The Transportation Task Force will hold their next meeting on Thursday, December 1st, 12:00 noon, at Woodburn City Hall. 0297 CHAMBER OF COMKERCE REPORT. Susan King, representing the Chamber Board, stated that on Friday, December 2nd, the Chamber will be meeting with local county and City officials and to plan their 1995 year. She also reminded the public that the annual Chamber Banquet will be held on December 7th at Yum Wah's Restaurant. 0318 LETTER FROM STATE DEPARTMENT OF ADMINISTRATIVE SERVICES. Mayor Kelley read a letter from DAS concerning the potential lease of office space at 120 E. Lincoln st. (Chemeketa College Building). His intent on bringing this issue before the Council relates to the recent planning Commission approval of the temporary placement of a modular unit at the site (Site Plan 94-21) and he questioned why the need for more classroom space when building space is being rented out by the college. ~ COUNCIL BILL 1591 - ORDINANCE DEFINING CHRONIC NUISANCE PROPERTY. Council Bill 1591 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed with the emergency clause. 0466 REOUEST FOR "NO PARKING" ON WILSON STREET EAST OF HAWLEY ST. Staff recommended the installation of "No Parking" signs on wilson st. east of Hawley Street since this portion of the roadway is a half-street and it is necessary to keep the area open for emergency vehicles. JENNINGS/FIGLEy.... approve the staff recommendation to install "No Parking" signs on the south side of Wilson Street from Hawley Street east to the entrance of Britewood Apartments, and on the north side from Hawley Street east approximately 70 feet. The motion passed unanimously. 0475 ACCEPTANCE OF UTILITY EASEMENT CONTIGUOUS TO STACY ALLISON WAY'S NORTH BOUNDARY. Staff recommended the acceptance of a 10 foot wide easement from C T F Development to be used for utilities, especially for street lighting purposes. Page 2 - council Meeting Minutes, November 28, 1994 ~ TAPE READING 0496 0542 p5'i5 3A COUNCXL KEETXNG KXNUTES November 28, 1994 JENNINGS/FIGLEy.... easement from C T F Development be accepted. The motion passed unanimously. Layton Frawley, 1243 Woodland Avenue, asked the Mayor if he had talked to Mrs. Figley about returning his telephone call before he made it a public issue. Mayor Kelley stated that he did not have a opportunity to discuss the issue with her before the meeting. Mr. Frawley expressed his disappointment in the Mayor's verbal comments to Councilor Figley. SXTE PLAN REVIEW 94-21 -- CHEHEKETA COMMUNITY COLLEGE. Councilor Jennings also questioned the temporary placement of the modular unit in light of the letter received from the Department of Administrative Services. Community Development Director Goeckritz stated that he was unaware of the situation involving the State's pending lease of office space from the college. The modular unit would provide 952 square feet of classroom space and placement of the unit would be reviewed by the Commission annually. Director Goeckritz stated that he will look into the situation and report back to the Council at the next meeting. STAFF REPORTS. (A) Board and Committee Appointments -- Administrator Childs submitted a list of positions which expire on December 31, 1994 for the Mayor and Council's information. (B) Update on Water Test Results -- Manager Rohman stated that the last samples taken from the area in which positive results were originally found have all come back as negative. Waterlines in the affected area were chlorinated and the City will be flushing lines throughout the City to help reduce the number of positive results. Samples in which coliform did test positive did not contain fecal coliform or E. coli bacteria. Notices will be sent to all water customers as required by the Public Health Division. (C) Settlemier Avenue Overlay Project -- Public Works Director Tiwari stated that this project has been postponed until weather conditions improve and the contract has been extended so that the City will not incur any additional costs to complete the project. (D) Status of Country Club Road Realignment -- Director Tiwari stated that it will probably be around January 1995 before any construction activity begins at the site. Drawings have been submitted to the State for approval, however, a limited supply of certain traffic control devices will delay the start of the project. Page 3 - Council Meeting Minutes, November 28, 1994 ~ 3A COUNCIL MEETING MINUTES November 28, 1994 TAPE READING (E) status of Railroad Crossing Improvements -- Director Tiwari stated that the City is still waiting for the Southern Pacific crew to install the rubberized crossing at Young street. In regards to the Highway 99E railroad crossing near Cleveland Street, the State has delayed this project until next spring. (F) Library Repair Project Update and Open House Announcement-- Repairs are almost completed and re- upholstering of chairs will be paid for, in part, by the Friends of the Library organization. An "Open House" for the Mayor, Councilors, Board and Commission members, city staff, and volunteers will be held on Thursday, December 15th, at 6:30 p.m.. (G) Police Academy -- Graduation Program: In a staff memo, Chief Wright invited the Councilors to attend the graduation ceremonies for Officers Don and Rios, both of which were hired by the city in August. He also noted in the memo that the hiring of these two individuals brings the pOlice department staff level at 22 sworn officers which is the 1991 staff level prior to the cutbacks from Measure 5. (H) Budget Calendar for Fiscal Year 1995-96 -- Administrator Childs provided the Mayor and Council with the tentative calendar and noted that the first Budget Committee will not be held until March or April due to the recent passage of the City's tax base. I) Preliminary Election Results -- The unofficial tally of votes is as follows: MAYOR Kirksey 2,634 Kelley 1,768 COUNCILOR WARD III - Hagenauer 254 Allen 164 COUNCILOR WARD IV Chadwick 459 COUNCILOR WARD V Figley 525 Martin 311 CITY TAX BASE -- YES Votes 2,253 NO Votes 2,125 0781 Administrator Childs expressed his appreciation to the Parks Maintenance staff for designing and installing the handrail located at the north entrance of City Hall for less than $100.00. 0812 Councilor Figley expressed her thanks to the citizens for the recent passage of the City'S tax base. She also thanked the City staff for the quality of work being performed. Page 4 - Council Meeting Minutes, November 28, 1994 TAPE READING 0878 0903 0971 ATTEST 3A COUNCIL MEETING MINUTES November 28, 1994 Councilor Jennings expressed his appreciation to those individuals who diligently worked on the chronic nuisance property ordinance. Councilor Sifuentez also thanked the Public Works department for their work in the leaf pick-up program. EXECUTIVE SESSION. Mayor Kelley stated that an executive session was requested for the purpose of discussing the Administrator's annual evaluation and compensation under the authority of ORS 192.660(1) (i). JENNINGS/FIGLEy.... adjourn into executive session under the ORS authority cited by Mayor Kelley. The motion passed unanimously. The meeting adjourned to executive session at 7:31 p.m. and reconvened at 8:00 p.m.. ADMINISTRATOR'S COMPENSATION. FIGLEy/JENNINGS.... adjust the City Administrator's salary/compensation as follows: 1) authorize a merit increase of .75%, 2) authorize a 1.5% performance bonus for this fiscal year, and 3) add 4 days of vacation leave, with all adjustments based on current salary. To clarify the motion (which agreed to by Councilor Figley), Councilor Jennings stated that the performance bonus and vacation leave were for this year only. On roll call vote, the motion passed unanimously. ADJOURNMENT . JENNINGS/FIGLEy.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:04 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR Mary Tennant, Recorder city of Woodburn, Oregon Page 5 - Council Meeting Minutes, November 28, 1994 3A Executive Session COUNCIL MEETING MINUTES November 28, 1994 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 28, 1994. CONVENED. The Council met in executive session at 7:35 p.m. with Mayor Kelley presiding. The session was held under the authority of ORS 192.660 (1 )(i). ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Sifuentez Present Present Present Present Present Present Staff Present: City Administrator Childs, City Recorder Tennant The purpose of the executive session was to discuss the City Administrator's annual performance evaluation and his compensation. ADJOURNMENT. The executive session adjourned at 7:59 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, November 28, 1994 38 MINUTES PLANNING COMMISSION NOVEMBER 10, 1994 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Warzynski Mrs. Bjelland Mrs. Henkes Mrs. Davis Mr. Pugh Mr. Finch Mr. Atkinson Mr. Kosikowski Mr. Salyers Present Present Present Absent Present Present Present Present Absent Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner 2) MINUTES: The Planning Commission minutes of October 27, 1994 were accepted as printed. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None 5) PUBLIC HEARING: Site Plan Review 94-14, Zone Change 94-02 Miles Chevrolet Staff read the statement necessary to begin the publiC hearing. Staff stated that this was a zone change request from Commercial Office to Commercial Retail and a site plan review of an approximate 14,605 sq. ft. auto sales business. The applicant is Wally Lien for Miles Chevrolet. Staff read the Approval Criteria, the Raise it or Waive it Rule, and the Right to Have the Record Remain Open. PCM\PCMll-l0.94 SG:bw 1 38 Staff entered two documents into the record of this hearing. 1) the November 10, 1994 staff report which has been submitted to the Planning Commission for their review. This is a 65 page report. 2) Document from BP Group Inc. for Miles Chevrolet. It is a summary report. Staff gave an overview of this proposal. Staff stated that on July 14, 1995 Miles Chevrolet had requested a zone map amendment for a 6.4 acre parcel from Commercial Office to Commercial Retail. Staff identified for the audience the different types of Commercial designated zones. He explained that the first proposal had been denied by the Planning Commission due to the fact that four of necessary criteria could not be met. At the July 28, 1994 Planning Commission meeting the findings of fact and conclusions of law were substantiated for that denial. Upon that denial the applicant appealed that decision to the City Council. In turn the City Council on September 12, 1994 heard the evidence by staff along with findings and conclusions and testimony from the audience and concluded that this needed further study. At the Council meeting of September 1 2, 1994 the Council was given the BP Group Inc. Based on that the Council felt that the Commission did not have an opportunity to review this study. The Council remanded this back to the Commission for further review. Staff stated that the Commission has two alternatives. 1) recommend approval to the City Council for the applicants request of a zone change and instruct staff to prepare findings of fact as to approval and give approval to the site plan with the conditions as outlined by staff. 2) move to recommend denial to the rezoning of this property and instruct staff to p(epare findings of fact for denial. Staff introduced Rick Sjolander, Region 2, District 3 Manager, Oregon Department of Transportation. Mr. Sjolander stated that his primary concern at this location is the safe operation of the interstate. We currently have problems with the interstate and problems backing traffic back on to the interstate because of the congestion on Highway 214 and 219. They do not want this to degenerate any further. He stated that there are major problems on the east side of the highway due to access points onto Highway 214 by the interstate. The state wants to keep the west side access under more control. He talked about the relocation of Arney Road to Woodland. He stated that this is something ODOT would have sought regardless of who developed the property. Commissioner Pugh asked if at this time was that signal and that road a commitment from OOOT or a recommendation to the from OOOT. He asked if it was a firm position that must be enforced. Mr. Sjolander answered that it is a firm position. He stated that OOOT was still working with the city to develop the transportation plan for the city and OOOT PCM\PCM11-10.94 SG:bw 2 - 38 does have what he calls veto power on that plan and they will do whatever is necessary to protect the integrity of the interchange. Commissioner Kosikowski asked if the OOOT protection covered only the interchange or also all the state highways such as 219? Mr. Sjolander answered that the number one priority of ODOT is to protect the interstate and its operation. He stated that OOOT has three classes of highways, Highway 219/214 are the lowest and the interstate is the highest. Commissioner Kosikowski asked how far from the interstate did ODOT have jurisdiction, 1/4 mile, 1/2 mile? Mr. Sjolander answered that the way the new land use laws are written that anytime a state highway is effected by a new development, ODOT has some authority. They can require improvements for a development that may be a mile or two off the highway. Depending on the size of the development and how it impacts the highway. The applicant, Wally Lien, Attorney, 1191 Capital St., Salem, for Miles Chevrolet stated that he and BP Group, Inc were hired after the first hearing on this proposal to address the concerns of the neighborhood and the Commission. He stated that an appraisers report was .in the packet regarding property values. Bruce Schafer, former City of Salem traffic engineer, analyzed the traffic. The BP Group, and architect/engineers firm worked on the land use issues. He stated that a public meeting was held at a church in the neighborhood and a number of friendly faces were there at that meeting and some of the issues were discussed. He stated that they went over all the parcels that were zoned Commercial Retail and they all failed but this parcel met the criteria for a car lot. The City Council has agreed that the criteria had been addressed and it met the standards. They sent it back to the Planning Commission to review. Commissioner Kosikowski stated that Mr. Lien remarked that the parcel was too big for Commercial Office. He then asked if the parcel could not be made into smaller lots. Mr. Lien stated that the property was not sold in small lots, only the one large parcel. Commissioner Kosikowski then asked if after it had been purchased as one large lot could it not be broken into smaller lots. Commissioner Pugh stated that Mr. Lien stated that "the City Council had PCM\PCMll-l0.94 SG:bw 3 T 38 agreed with the presentation and remanded it back to the Commission n, he stated that he wished to call it to Mr. Lien's attention that he was at that meeting and the Council did not agree with that, they had stated that it was too large of a package, they had not had time to review it and therefore had returned it to Planning Commission for study and review. Mr. Lien stated that he seriously disagreed with Commissioner Pugh. Commissioner Pugh stated that it was in the minutes. Robert Miles, 280 S. Pacific Hwy, Woodburn, Miles Chevrolet, gave the Commission a small history of Miles Chevrolet. Commissioner Kosikowski asked Mr. Miles when he bought the property. Mr. Miles answered December of 1993. Commissioner Kosikowski then asked if Mr. Miles was aware at that time that the 6 acre parcel was zoned Commercial Office. Mr. Miles answered yes. Commissioner Kosikowski asked Mr. ~i1es if there was any stipulation in the land sale contract that if the zone change did not go through, Mr. Miles could back out of the sale. Mr. Miles answered no. Chairperson Warzynski had to bring the meeting back to order as members of the audience began to talk loudly. She reminded the audience that it was the applicants turn to talk. Mr. Lien stated that Oregon law requires that the testimony be directed to the mandatory approval criteria. Discussion of his proprietary interest and the purchase and the conditions of his purchase do not have any bearing on this matter. Chairperson Warzynski reminded the Commission members that they were to ask questions on what the applicant had presented to the Commission. Commissioner Kosikowski asked Mr. Miles if he had full knowledge of what he was buying? PCM\PCM11-10.94 SG:bw 4 38 Mr. Miles answered yes. Chairperson Warzynski asked if there were any more questions from the Commission. There were none. Kip Miles, General Manager Miles Chevrolet, explained the daily operations and the hours and days of operation of the sales lot. He explained why he hired Mr. Lien to help him present this proposal to the Commission again. He addressed some of the concerns regarding noise, lighting, landscaping, etc. Commissioner Davis asked what Mr. Miles meant by a mandatory test drive route. Mr. Miles answered that due to the garage liability insurance that they are required to submit a test drive route that must be approved by the insurance company. Chairperson Warzynski asked if there was anyone in the audience who wished to speak for this proposal. Maryanne Emblem, 3117 Myrtle Ave., stated that she was for this proposal. She stated that leaving this land vacant would leave it conducive for undesirable problems that have been .in the past with transients, homeless people, garbage, a meeting place for undesirable transactions. She stated that clothing, bedding, and used needles have been found on this site. Even people in the neighborhood have used this place to ride motor bikes. She felt that a restaurant, gas station, motel, business complex, or some type of development of small stores would not benefit the neighborhood. She felt that more traffic would be generated by these types of business than a car sales lot. She discussed the tree removal, the consideration by Miles Chevrolet to have the test drive route away from the neighborhood and the fact that more police patrol would mean more security for the neighborhood. She talked about the benefits to the city itself by Mr. Miles moving his business into the city limits. Beradine Emblem, 3117 Myrtle Ave., stated that she not happy with the person who was passing out the notices regarding this project because it was illegal to put this type of thing into someone's mail box. Dean McKay, 19172 French Prairie Rd., St. Paul, stated that he was for the zone change. He believed in local area businesses surviving. He is a small area farmer. He is trying to continue the farm into the next generation. He was for this proposal. PCM\PCMll-l0.94 SG:bw 5 38 Jim Olson, Silverton, stated that he had been a business man in Woodburn for the past 25 years. He stated that as time goes by things change. He stated that one has to interject some good common sense into the decision and use the Comprehensive Plan as a guide. He stated that Miles Chevrolet has been a good asset to the community. John Donner, 770 N. Pacific Hwy., stated that he was for this proposal. He had known Bob Miles for a long time. Bill Mitchell, 3464 Jory, stated that at the previous council meeting the figures that were given as to who is for and who is against is wrong. You were told that only two were against. He stated that there were four against. He stated he felt that there would be more individuals speaking their mind on this issue if they were not told that they were stupid when they voiced their opinion. He stated that he felt that there was some intimidation used by some individuals. One other remark that he took offense to at the Council meeting was that Miles Chevrolet is not a good corporate citizen. He ask what a good corporate citizen is 7 He stated that from what he understood and could see Miles Chevrolet was a good corporate citizen. He stated that there was already traffic in their neighborhood and he felt that there would not be anymore generated by Miles Chevrolet than what is already there. He stated that he hoped that approval would be given to Miles Chevrolet. Pat Mitchell, 3464 Jory, stated that she was for this proposal. Doug Templeton, 227 Pacific Hwy., commented on the way Ms. Emblem presented her statement. He also stated that he owned the business next to Miles Chevrolet and he hated to loose Miles Chevrolet as a neighbor. Mindy Smith, 305 McLaughlin, owner of McDonald's, stated that she would welcome Miles Chevrolet on that side of town. She stated that Miles Chevrolet is a very active member of the McTutor Program and other programs with businesses on that side of town with the schools. Mike Morrison, 658 W. 12th, McMinnville, Manager of Silvercrest, stated that Silvercrest employed about 400 citizens of Woodburn and they encourage they employees to buy here in Woodburn. He stated that with the growth of Miles Chevrolet more than likely he would be employing more people. Carlile Raymond, representing the Woodburn Spanish Seventh Day Adventist Church, 792 Willow, stated that they had discussed this in their church and they knew the concerns of the neighborhood. A few years ago they were met with the same concerns when they wished to move into their present location. PCM\PCM11-10.94 SG:bw 6 38 He stated that he had concerns regarding the vacant area due to the gang activity in Woodburn. He was for this proposal and would welcome Miles Chevrolet to that area. Cleon Miller M.D., 7838 Crosby Rd. NE, he stated that he was in support of Miles Chevrolet proposal. Deb Bower, 175 S. First Street, stated that she felt that Woodburn needed the growth and the tax dollars that would be generated by growth. Dan Brown, Crosby Rd., he stated the comments made by Commissioner Kosikowski needed to be pointed out. He stated that he and his wife owned an office complex on one acre. They have room for one more building. If you want to take six times that and see what kind of problems you get. Staff had the recommendations from proponents who wished them to be read into record. 1) Joyce Parfet and Sylvia Fisher, 687 Woodland, who live two blocks from the site stated that they were for the proposal... but due to the large crowd in Council Chambers they went home. 2) Harper Bolen, 2510 Miller Farm Rd., wrote that he was for this proposal... 3) Theodore Ahre, 576 Glatt Circle,wrote that he was for this proposal and he felt that denying this proposal puts out a message that Woodburn is not a receptive place for new business... Chairperson Warzynski called a short recess. Ward Hershberger, 2380 Miller Farm Road, stated that he was born and raised in Woodburn, he encouraged the Commission to approve Miles Chevrolet proposal due to the fact that his new facility would generate new city tax dollars, where at the present time his facility is located in the county. Chairperson Warzynski stated that the Commission would now hear from the people who wished to speak against this proposal. Laten Frawley, 1243 Woodland Ave., stated that he had nothing against the Miles Chevrolet, but he was concerned about the traffic and noise. Tom Wagner, commented on 1) intimidation of people. He stated that he and his wife started this petition and he did not intimidate anyone. He was too old. 2) He was growth orientated, but he wanted growth where it did not impact the liveability of others living area. He then read a statement into the record. He took his information from the staff report of July 14, 1994 and the BP paper given to the Council at the end of the Council meeting of September 12, PCM\PCMll-l0.94 SG:bw 7 38 1994. He stated that the Council did not agree with the presentation, it got the information too late to review and sent it back to the Planning Commission. "On page 3 of the staff report dated July 14, 1994 states that there is an public need for this development. On pages 2 & 3 of the BP Group report Miles needs are stated at length. On pages 4 & 5 are dedicated to excrapilating the Miles needs to the public needs." He asked who is the staff who recommended that this be adopted? Why was the applicant assured that the Planning Commission would vote yes on rezoning his property as stated in the BP Group paper, page 1? Why does staff state on page 3 of this report that there is a need for this change? On pages 3 & 4 it states that there are other commercial zoned land available for auto sales in the city, but they what are the needs? He had some questions regarding tree destruction, and the aesthetic looks of the first two blocks of Woodland Ave. He was concerned about the traffic increase. Daryl Kelley, 432 Willow, stated that he was not against the car dealership itself. He stated that back when he was on the Planning Commission they zoned this Commerci.al Office to act as a buffer between the 1-5 interchange area and the residential district. He was against changing the zoning to make this a higher usage area reducing the buffer between 1-5 and the residential area. Robert Bell/Wanda Bell signed the list but stated that they pass due to everything had been said. Larry Smith, 1870 Woodland, stated that he was there about the liveability of his neighborhood. He did some research before he bought his property. He brought his property on Woodland where there was no retail allowed. He also discovered that land south of Wal-Mart was already zoned for high impact development like this car sales lot. He asked if this meeting also act as an impact meeting about the huge amount of traffic that will come out of the trailer camp thing and the new automobile service center and anything else that goes in on Arney Rd. He felt that all this traffic would be dumped onto Woodland Ave. He had further comments regarding traffic... John Zuerus, 923 Willow, read a statement into the record regarding this proposal. It stated that the citizens of Woodburn had created a balance for the highest use of the land with concerned residents and businesses alike. There is a unique opportunity... Our jobs as citizens is to protect the plan that was developed. When the plan is challenged... Our planning laws were developed to stop the urban commercial sprawl and provide for the needs of all citizens not just those of business. The fact that this would make an ideal car lot... We need to protect what natural areas are left and provide the kind of PCM\PCM11-10.94 SG:bw 8 T 38 atmosphere that we desire here. Please find the truth in our speeches because we depend on you. Thank you. Cye Miggs, 1710 Woodland Ave. presented some pictures to the Commission. He stated that what Miles Chevrolet proposes goes against the Comprehensive Plan. We feel from our area that this land works as a buffer from the CR zones and the RS zones. To reserve some land to better serve the residential areas near by. A CO zone is not necessarily for large office buildings. Changing this land to CR would reduce the buffer between the 1-5 businesses and the residential area. He stated that at this time there is no public need for this change... He discussed the different areas that he felt would be suitable for this project other than the requested zone change. He had further discussion regarding his objection to this proposal. He stated that all the findings #4 through #6 in the staff report have not changed from the July 14, 1994 Planning Commission meeting. He had some further discussion on the traffic... He felt that leaving he land zoned CO would be the best. Gary McFarland, 731 Willow Ave., stated that he lived directly across from the church that was "rammed down his throat, so he was not real happy to begin with". He stated that with the traffic impact from the 700 people from the church and the added traffic from the car dealership is going to create a much bigger problem when what we already have. He has concerns regarding his neighborhood.. . Buzz Wagner, 3246 Nekia, stated he lived in a nice part of the community in Willowbrook Estates. He had concerns regarding with getting one dealership out in that area that all the others would be looking to relocate out by the freeway. He read an excerpt from the statement made by Miles Chevrolet at the City Council meeting, Sept. 12, 1994. "Why did I not buy the property on the contingency with a zone change?" Mr. Wagner felt that it was not good business to buy a piece of property and not know if you would be allowed to put your business there. "It will help the neighborhood by making it more secure." Mr. Wagner asked how it would make it more secure? He stated that all he had ever seen was kids walking on the sidewalk and people walking their dogs in the area. "If you have the opportunity to visit the people in the area you will find out that they want us there." Mr. Wagner asked how many people they had visited there. He had never seen anyone from Miles out there. "The Chief of Police, Ken Wright, can tell you that there will be more security with us there." Mr. Wagner stated that he went to see the chief and he wasn't in, but he did call him at home and the chief stated that" he did not say anything such as that. As for more police protection, they will not increase patrols if he is there. We will continue to patrol the west side neighborhood as PCM\PCM11-10.94 SG:bw 9 38 we do now." Mr. Wagner stated that he felt a lot of vandalism would be done. He asked Mr. Miles if he was going to put up a chain link fence 7 He stated without a fence, there would be broken windshields, painted cars, etc. He said that Mr. Miles stated "the fire department wants him there." Mr. Wagner stated that he went to the fire chief and the chief stated" I don't remember saying anything like that." The chief stated that he did talk to Mr. Miles about the things he would have to do to have his business there. Mr. Wagner stated that his opinion with these statements not being correct, could Miles Chevrolet be trusted to do what he says. Jose Gonzales, 3388 Jory Street, stated that he was concerned with the experts that the applicant had brought to the meeting to lobby the Commission to approve the application. He made reference that the Planning Commission years ago planned how this city was going to be built 15 to 20 years ago. He stated that the Constitution of the United States was written over two hundred years ago and it still works in this country. He wished the Planning Commission to keep that in mind. Ken Alexander, stated that what he wanted to say had been said. Henry Smuland, 3244 McNaught, stated that he was concerned about the people spea~ing for this proposal, few if any of them live in the area. He felt that they should put people before profit at anytime. He stated he was impressed with the Mr. Miles and his son. He had nothing against Miles Chevrolet, he was concerned about the proposal being in this area. He had some comments on the Council meeting of Sept. 12, 1994. Carl Reinwall, 3177 Camas, stated he was born and raised in Salem. He moved to Woodburn due to a problem on Lancaster Drive. He stated that he was concerned about Arney Road being re-routed over to Woodland. He was concerned about traffic of Viesko Sand and Gravel, the RV park and in the summer the drag racers all using this re-routed Arney Rd. Jerry Erch, 1266 Woodland, stated that most of the things he wished to say had been said before. He was concerned that if there were other pieces of property available in the area he felt that Woodland could turn into an automobile mall. The resident at 359 Olive Ave. stated that they passed the opportunity to speak due to everything being already said. George Drackenferd, stated that he passed, everything that he could say had already been said. PCM\PCM11-10.94 SG:bw 10 T 38 Brown, passed due to everything already being said. Jim Owens, 1350 Willow, stated that he heard that the factory outlet mall on the west side was talking about coming back. He felt that if the traffic keeps growing Woodburn will be in the same shape as Wilsonville. He stated that he does not want the auto sales lot in the area. He was concerned about in the near future not being able to sell his manufactured home with all this traffic that will be created by this proposal and future development. Rebecca Nichols, 413 Willow, stated that this was a case of private verses public need. She stated that in a prior meeting, the Planning Commission denied this proposal on a few items such as 1) land does not suit the public need, 2) it cannot be used as currently designated, and 3) existing viable options areas are not available. She discussed each item. The applicant, Mr. Lien, representing Miles Chevrolet, stated that a comment made that Miles Chevrolet is trying to hide something was ludicrous. The books from BP Inc, were turned into City Council on September 12, 1994 and modified on September 21, 1994. They have been available since that time for the public. We have had public meetings since that time. He asked the Commission to not buy into the emotions but stick to the facts. He stated that land use law is a matter of factual determination by a city governing body. He discussed facts: 1) a good share of the ~estimony that has been addressed here is traffic, a good portion of that testimony is concerning the extension of Arney Road, which Miles did not propose or want and if they could get rid of it they would. Rick Sjolander, OOOT, stated that it was not the city or Miles Chevrolet nor OOOT's doing. The traffic flow, pattern and counts that are being thrust on Miles Chevrolet as it relates to that new street are mis-founded and irrelevant to this process and you cannot under Oregon Land Use Law deny this application on that basis. 2) Everybody says lets keep the Comprehensive Plan the way it is. The Comprehensive Plan the way it is will allow 7,8 or 900 average daily traffic trips if it were developed under the current zone. The proposal here is for 200, several times below what a C"O zone would be. This is an opportunity to help the traffic problem in the neighborhood by putting a low impact traffic rather than a CO use. He stated that one of the conditions of approval could be that this only be used as an auto sales lot, not a bar, restaurant, strip mall or any other type of business found in a CR zone. He showed an aerial photo of the property. He pointed out that the property had two accesses planned onto Woodland, the one access at the oak tree has been taken out. He pointed out that the other trees that were in question were in the right of way of the street and they had no control over these trees being removed. They will put a 4 foot high berm along Woodland so that the residents will not only see a auto sales lot. It will be landscaped. He pointed PCM\PCM11-10.94 SG:bw 11 T 38 out the location and the relative size of the building in the relationship to the property and environment. He showed artist rendering of the berm area and the building. He explained that there would be no way that Hwy 219 could be turned into a Lancaster Drive or 82nd St. there is no available property zoned commercial along the highway. It is all zoned light industrial. The rest of the properties are in the UGB and that land use laws would not allow a auto sales lot in the UGB. He stated that the comments about the razor wire, barbed wire, chain link fencing are not in the proposal and nor on the site plan. Conditions of approval could mean no fence. We could get a drive by security patrol. The cars are alarmed, the building is alarmed, it is going to be lighted. He felt that this would be enhancing to the .surrounding neighborhood as it should deter any undesirable activity in the area. The Comprehensive Plan states that it is a document to remain flexible. It has to adapt to the times. The Comprehensive Plan designates the use of property in two ways: 1) Comprehensive Plan Designation, 2) Zone Designation. The Comprehensive Plan states that the property is designated Commercial. The zoning designation states whether it is office, general or retail. He stated that all they were asking was for a zone change. This property would always remain Commercial. He explained that the CR zone allows all the CO designations. He stated that this proposal should be approved. The comments that public need verses private need, someone stated that Miles wants it so it is a private need not a public need. Oregon law requires public need to be identified on the basis of inventories. He stated that the comm~nts about the church are unnecessary. This is not about the church. It is about Miles Chevrolet. Commissioner Kosikowski asked Mr. lien if it was his wish to have the Comprehensive Plan changed due to the original plan being in error. Mr. lien answered that he did not say it was in error, he wished the plan changed due to community changes. The original plan is not applicable today, it may very well have been good 15 years ago. Mr. lien stated that this was a zone change request. Commissioner Atkinson asked where the transport access was going to come in and the turning radius on that transport to access the streets. Dennis Burch, BP Group, Inc., stated that about mid way up Arney Road will be a curb cut and the transport will unload at the side of the building. He stated that it will exit to the road at the back of the property. He stated that the primary entrance to the site was on Arney Rd. There are two access points on the new road behind the building and an access point on Woodland directly across from Myrtle. PCM\PCM' '-'0.94 SG:bw 12 T 38 Commissioner Atkinson asked if the transport would be exiting onto Woodland? Kip Miles stated that Arney is proposed to be one way, assuming that it is made into a one way street, the exit way will be onto the proposed road and then onto Woodland going southbound. Commissioner Atkinson asked if there was a turning radius there for that transport? Kip Miles answered not at this time, due to them not planning to close the access to the north on Woodland. They would have to work it out with staff. Staff stated that the final plan in regards to the ingress and egress on Arney Road has not been determined. Commissioner Bjelland asked for clarification 1) public need - because there is no CR land available to do what they want to do. It is not the need of the public but the land use need. 2) this land is best suited to meet that public need. She then asked if there sufficient CO land in the city. Staff answered yes, Commercial Office does go in any Commercial zone. Commissioner Bjelland asked about the third item in question, the property not suitably used as designated. Staff answered that there is a certain amount of subjectivity to some of the evaluation of these criteria. This is why we have a Commission. The Commission makes this determination. Commissioner Kosikowski stated that Mr. Lien stated that 6 acres of office probably would not go there. Is that true? Mr. Lien answered that they haven't been built in the last 15 years. Commissioner Kosikowski stated that he is confused by Mr. Lien's definition of public need. As he understands it is what the private sector thinks the public needs not what the public thinks they need. Mr. Lien stated that it is not his definition, it is the State of Oregon's definition. He Quoted from a case Bridges vs City of Salem - "Public need means inventory of available uses to suit the use needs of the community. " Commissioner Kosikowski ask for clarification of what they were talking about PCM\PCM11-10.94 SG:bw 13 T 38 in that case. Mr. Lien answered that it was exactly the same case that is here. The City of Salem had an RS piece of property. They wanted to change it to a RM piece of property. Chairperson Warzynski closed the public hearing. Commissioner Pugh pointed out a couple of things that bothered him as a commissioner. He stated that the reason for this buffer in the first place was to block sound. He was a lot more concerned was for the traffic. He asked the State of Oregon, what is this mandate. He believed that mandates could be changed. He felt that these issues should be addressed first. Commissioner Kosikowski stated that he was going through the Comprehensive Plan, Residential Land Development Policies. The key point in residential land is that" development in residential areas should be constructed in such a way that they shall not seriously deteriorate over time. Zoning ordinances should be strictly enforced to prevent encroachment of degrading non-residential uses." He stated that the Commission must decide what constitutes an encroachment or degrading. He felt that changing a zone could set a precedent for degrading and setting a standard. He quoted more from the Comprehensive Plan... regarding traffic,... He asked if ,there was a need for a auto sales lot in this part of town. Will this piece of property meet this need? He commented about the interchange area in the Comprehensive Plan... He stated that he felt that this should be left as Commercial Office to act as a buffer to the residential area. Commissioner Bjelland asked staff if this property remains commercial whether the zone change is done or not? Staff answered yes, under this commercial designation we have four zone designations that could go on this property, 1) commercial office, 2) commercial retail, 3) commercial general, or 4) interchange district, if it meets the criteria. He stated that now the Commission would have to look at the criteria and see if the applicant meets that criteria and if he does you make a recommendation for approval. Commissioner Bjelland asked for clarification of public needs - is it the inventory of the amount of land available for different land uses? Staff answered yes. Different types of zoning districts are available to accommodate different land uses. PCM\PCM11-10.94 SG:bw 14 T 38 Commissioner Finch asked if the other land zoned CR was available? There was some discussion between Commissioner Pugh and Commissioner Kosikowski as to the availability of land today and in the future. Commissioner Henkes stated that the traffic was a concern for her. She felt that Miles Chevrolet could find another place to put their sales lot. Commissioner Bjelland stated that there are small children who live in Barclay Square Apartments, small children walking to Nellie Muir School but that didn't stop us from approving Wal Mart. She stated that the other properties looked at were not available. Commissioner Pugh stated that the Commercial property on both sides of 1-5 were a negotiable item. Commissioner Kosikowski stated that this property was designated CO for the reason of creating a buffer for the residential area. He stated he did not feel comfortable changing the zone. Commissioner Kosikowski stated that the Commission is an advisory body. They do set what they feel are some standards. He felt that changing this zone would sets precedent. He made the motion to recommend denial to the City Council for the application Zone Change 94-02 rezoning property from Commercial Office to Commercial Retail and also deny the Site Plan 94-14 Auto Sales lot and instruct staff to prepare findings of fact for denial. Commissioner Pugh seconded the motion. Chairperson Warzynski asked for a roU call vote. Chairperson Warzynski Commissioner Bjelland Commissioner Henkes Commissioner Finch Commissioner Atkinson Commissioner Davis Commissioner Pugh Commissioner Kosikowski No No Yes No No No Yes Yes The motion failed. PCM\PCM11-10.94 SG:bw 15 ~ 38 Commissioner Bjelland made the motion to make a recommendation for approval to the City Council the Zone Change 94-02 rezoning property from Commercial Office to Commercial Retail and Site Plan 94-14 with the condition listed in the staff report with the addition of the conditions that it only be used as a auto sales lot with no fence and instruct staff to prepare findings of fact for approval. Commissioner Davis seconded. A roll call vote was taken. Chairperson Warzynski Yes Commissioner Bjelland Yes Commissioner Henkes No Commissioner Davis Yes Commissioner Pugh No Commissioner Finch Yes Commissioner Atkinson Yes Commissioner Kosikowski No The motion passed. 5 yes, 3 No Staff stated that the findings of fact will be provided to the Planning Commission at the next hearing and be submitted to the City Council. A 5 minute break was taken. 6) REPORTS: A. SPR 94-21 Chemeketa Community College Staff stated that Chemeketa Community College wished to located a modular classroom on their property. It is 952 sq. ft. classroom. They will be adding more parking. Staff discussed the landscaping that would be required. Staff gave administrative approval but required the applicant to meet the landscaping standards and that the modular classroom be a temporary time of one year with the possibility of an extension. The applicant showed some pictures that will give the Commission of the ideas they have for landscaping the parking lot. PCM\PCMll-l0.94 SG:bw 16 ~ 38 B. Bob's RV - Staff stated that the applicant wished to have a temporary sales lot located in the Wal Mart parking lot. Staff was not comfortable with this proposal. The applicant is looking at three to four weeks for this temporary sales lot at this location. Staff asked for the Commission's recommendations before getting back to the applicant. The Commission stated not at this time for that long of period. They did recommend that staff suggest to the applicant that a week- end could be allowed. 7) ADJOURNMENT: Due to the late hour the Planning Commission meeting adjourned. PCM\PCM11-10.94 SG:bw 17 SA MEMO TO: City Council through City Administrator FROM: Community Development Director 'Sl.(a Public Works Program Manager ~ SUBJECT: Oregon Community Development Block Grant Public Hearing DATE: December 1, 1994 The purpose of this hearing is to take comments from citizens about community development needs. A second public hearing will be required to take comments from citizens about a specific proposed project. The Community Development Block Grant program is a federal program administered by the Oregon Economic Development program. The national objective of the Community Development Block Grant program is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. The objective of the Oregon Community Development Block Grant program is to enhance the quality of life in Oregon communities. The Oregon goals are to: Conserve the existing housing supply and improve housing conditions; and Improving the availability and adequacy of public infrastructure and facilities; and Improving access to public facilities and services by persons with disabilities. To achieve this goal, the Oregon programs offers grants to eligible cities and counties in five categories. They are Public Works, Housing Rehabilitation, Community ~acilities, Handicapped Accessibility, and Technical Assistance. For the 1995 program, the State expects to have approximately $16 million in federal funds from the U.S. Department of Housing and Urban Development (HUD) to grant to nonentitlement cities and counties for eligible community development projects. This amount includes unobligated 1994 program year funds remaining on March 31 , 1995, program income, and recaptured funds from prior years grants. ~ 10A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator ()M/ SUBJ.: DATE: December 6, 1994 Pursuant to Section 20 of the Woodburn Charter, Council Bill No. 1591, entitled "An Ordinance Defining Chronic Nuisance Property, Establishing Certain Regulations Thereof, And Declaring An Emergency", is being returned to the Council for reconsideration. This ordinance was vetoed on December 2, 1994 by Mayor Kelley. A copy of the mayor's memo, as well as the text of the Council Bill as originally presented, is attached. As a separate issue from the veto/reconsideration of the Council Bill, staff recommends that a minor typographical error be corrected. In Section 3 (C) (at the very first line at the top of page 2) are the words "following acts or behaviors". Those four words should be deleted, as they are redundant of other language already included in the same sentence. Prior to a formal vote on reconsideration of the entire Council Bill. the Council should. by motion. amend the text accordinglv. 10A CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 December 2, 1994 To: Woodburn City Council From: Mayor Len Kelley Reference: Council Bill 1591, Ordinance 2163 Chronic Nuisance Property Ordinance As outlined in Chapter V, Section 20 of the Woodburn City Charter, I am returning Council Bill 1591, Ordinance 2163 to the City Council for the following reasons, but not just limited to them. As Police Chief Wright stated at the' November 14, 1994 Council meeting, because of the wording in the ordinance draft It should be read very carefully by the Mayor and Council. This I have done. The following are some objections. 1. Section 3 - (C), (F), and (1 & 2). 2. Section 6(A), paragraph 2. 3. It is my opinion that at no time shall anyone have his property control taken from them without due course being exhausted. In doing so seems very un- American and, to me, unconstitutional. ~es ectfully, / e;J} ;r::~1 . n Kelley, Mayor cc: ~hris Childs, City Administrator N. Robert Shields, City Attorney Mary Tennant, City Recorder T lOA COUNCIL BILL NO. 1591 ORDIHAHCB NO. 2136 All ORDIHAHCB DBP'INING CHRONIC HOISAllCB PROPERTY, BSTABLISHING CERTAIN RBGULATIONS THERBOP', AND DBCLARING All EMERGENCY. WHEREAS, because of chronic unlawful activity on them, certain properties within the City of Woodburn can create unreasonable disruptions to the neighborhoods where the properties are located; and WBBRBAS, as a result of this activity upon these properties they become chronic nuisances to surrounding property owners and degrade neighborhoods; and WHEREAS, existing state criminal statutes and city ordinances are inadequate to address, control, or remedy the denigration that results from the chronic unlawful activity occurring on these properties; and WHEREAS, civil regulation of these properties will provide a remedy to the problems caused by these chronic behaviors and will promote and protect the public health, safety and welfare; and WHEREAS, the City has authority by virtue of its legislative and home rule authori ty to regulate both the conduct and the structures that are the locales of this conduct; NOW, THEREFORE, THB CITY OP' WOODBURN ORDAINS AS P'OLLOWS: section 1. Title. This ordinance shall be known as the "Chronic Nuisance Property Ordinance." section 2. IncorDoration of State Statute. Any reference to state statute incorporated into this ordinance refers to the statute in effect on the effective date of this ordinance. section 3. Defini tions. following definitions apply. As used in this ordinance, the (A) "Chief of Police" means the Chief of the Woodburn Police Department or his or her designee. (B) "City Administrator" means the City Administrator of the City of Woodburn or his or her designee. (C) "chronic Nuisance Property" means property upon which three or more distinct occurrences of any of the below listed behaviors occur, or whose patrons, employees, residents, owners or occupants engage in three or more of the below listed behaviors Page 1 - Council Bill No. 1591 Ordinance No. 2136 T lOA within 400 feet of the property following acts or behaviors during any 60 day period: (1) Criminal homicide as defined in ORS 163.005 or any type of attempted criminal homicide; (2) Rape in the First Degree as defined in ORS 163.375; (3) Menacing as defined in ORS 163.190; (4) Intimidation as defined 166.165; in ORS 166.155 to ORB (5) Harassment as defined in ORS 166.065; (6) Disorderly Conduct as defined in ORS 166.025; (7) Discharge of Weapons as defined in section 5, Woodburn City Ordinance 1900; (8) Unnecessary Noise as defined in section 3, Woodburn City Ordinance 1900; (9) Drinking in Public Places as defined in section 1, Woodburn City Ordinance 1900; (10) Minor in Possession. of Alcohol as defined in ORS 471.430; (11) Assault 163.175, as defined in ORS or 163.185; 163.160, 163.165, (12) Sexual Abuse as defined in ORS 163.415 to ORS 163.427; (13) Public Indecency as defined in ORS 163.465; (14) Public Indecency as defined in Section 2, Woodburn City Ordinance 1900; (15) Criminal Trespass as defined in ORS 164.245; (16) Criminal Mischief as defined in ORS 164.345 to ORS 164.365 (17) Unlawful Use of a Weapon as defined in ORS 166.220. (D) "Owner" means the person or persons having legal or equitable title to the property. Page 2 - Council Bill No. 1591 Ordinance No. 2136 ,_.._~.~-~.~--' .... 10A (E) "Property" means any real property including land and that which is affixed, incidental or appurtenant to land, including but not limited to any premises, room. apartment, house, building or structure or any separate part or portion thereof, whether permanent or not. (F) "Responsible party" includes each of the following: (1) The owner of the property, or the owner's manager or agent or other person in control of the property on behalf of the owner; or (2) The person occupying the property, including a bailee, lessee, tenant or other person having possession. section 4. Chronic Nuisance ProDertv. (A) The acts or omissions described herein are hereby declared to be pUblic nuisances of the sort that commonly recur in relation to a given property, thereby requiring the remedies set out in this ordinance. (B) Any property within the city of Woodburn which becomes chronic nuisance property is in violation of this ordinance and subject to its remedies. (C) Any person who is a responsible party for property which becomes a chronic nuisance property shall be in violation of this ordinance and subject to its remedies. section 5. prefilinq Notification Procedure. After two occurrences of any of the acts or behaviors listed in section 3(C) of this ordinance within a 60-day period, the Chief of Police shall provide notification via certified mail, stating the times and places of the alleged occurrences and the potential liability for violation of this ordinance, to all responsible parties for the property. Responsible parties for a given property shall be presumed from the following: (A) The owner and the owner's agent, as shown on the tax rolls of Marion county. (B) The resident of the property, as shown on the records of the City of Woodburn Water Department. Section 6. ComDliance Aareement with ResDonsible Parties. (A) After providing notification to all responsible parties as provided in section 5 above, the Chief of Police has the Page 3 - Council Bill No. 1591 Ordinance No. 2136 10A authority to obtain, on behalf of the city, voluntary agreements to comply with the provisions of this ordinance. Such compliance agreements shall be in written form and signed by all responsible parties. The Chief of Police shall sign said agreements on behalf of the city and provide copies thereof to the city Administrator. (B) In proposing and signing compliance agreements under this Section, the Chief of Police shall consider the criteria outlined in section 9 (B) below. (C) This section is strictly remedial in nature and shall not be interpreted to limit in any manner the authority of the city to commence an action against any responsible party for a violation of this ordinance, as provided below. section 7. Commencement of Actions: Summon and ComDlaint. (A) Except as otherwise noted, the procedures to be used in processing an infraction under this ordinance are contained in Ordinance 1998, the civil Infraction Ordinance. (B) Subject to the limitations of Ordinance 1998, a default judgment may be entered against a respondent who fails to appear at the scheduled hearing. Upon such judgment, the court may prescribe the remedies described in the ordinance. section 8. Remedies. (A) Upon finding that the respondent has violated this ordinance, the court may: ( 1) Require that the closed and secured for a period of not 180 days; and/or chronic nuisance property be against all use and occupancy less than 30, but not more than (2) Assess a civil infraction penalty not to exceed $500.00; and/or (3) Employ any other remedy deemed by the court to be appropriate to abate the nuisance. (B) In lieu of closure of the property pursuant to Subsection (A) of this section, the respondent may file a bond acceptable to the court. Such bond shall be in an amount of at least $500 and shall be conditioned upon the non-recurrence of any of the acts or behaviors listed at section 3(C) of this ordinance for a period of one year after the judgment. Acceptance of the bond described herein is further subj ect to the court's satisfaction of the respondent's good faith commitment to abatement of the nuisance. Page 4 - Council Bill No. 1591 Ordinance No. 2136 ._..~-~,---~---~ ...... 10A section I. Defenses: Kitiaation of civil Penalty. (A) It is a defense to an action brought pursuant to this ordinance that the responsible party at the time in question could not, in the exercise of reasonable care or diligence, determine that the property had become chronic nuisance property, or could not, in spite of the exercise of reasonable care and diligence, control the conduct leading to the finding that the property is chronic property. However it is no defense under this subsection that the party was not at the property at the time of the incidents leading to the chronic nuisance situation. (B) In implementing the remedies described in this ordinance, the court may consider any of the following factors, as they may be appropriate, and shall cite those found applicable: (1) The actions taken by the owner(s) to mitigate or correct the problem at the property; (2) Whether the problem at the property was repeated or continuous; (3) The magnitude or gravity of the problem; (4) The cooperativeness of the owner(s) with the City in remedying the problem; (5) The cost to the City of investigating and correcting or attempting to correct the condition; (6) Any other factor deemed by the court to be relevant. section 10. Closure Durinq Pendency of Action: Emeraency Closures. In addition to any other remedy available to the City under this ordinance, in the event that the City Administrator finds that a property constitutes an immediate threat to the public safety and welfare, the City may apply to any court of competent jurisdiction for such interim relief as is deemed to be appropriate. section 11. Penalty. Enforcement of Closure Order: Costs : civil (A) The court may authorize the city to physically secure the property against use or occupancy in the event that the owner(s) fail to do so within the time specified by the court. (B) The court may assess on the property owner the following costs incurred by the City in effecting a closure of property: Page 5 - Council Bill No. 1591 Ordinance No. 2136 T 10A (1) Costs incurred in actually physically securing the property against use; (2) Police department investigative costs; (3) Administrative costs and attorneys fees in bringing the action for violation of this ordinance. (C) The City Administrator may, within 14 days of written decision by the court, submit a signed and detailed statement of costs to the court for its review. If no objection to the statement is made within the period prescribed by Oregon Rule of civil Procedure 67, a copy of the statement, including a legal description of the property shall be forwarded to the office of the City Recorder who thereafter shall enter the same in the City'S lien docket. (D) Persons assessed the costs of closure and/or civil penalty pursuant to this ordinance shall be jointly and severally liable for the payment thereof to the city. section 12. Attorney Fees. In any action brought pursuant to this ordinance, the court may, in its discretion, award reasonable attorneys fees to the prevailing party. section 13. Severability. If any provision of this ordinance, or its application to any person or circumstance, is held to be invalid for any reason, the remainder of the ordinance, or the application of its provisions to other persons or circumstances, shall not in any way be affected. Section 14. Nonexclusive RemedY. The remedy described in this ordinance shall not be the exclusive remedy of the City for the acts and behaviors described in Section 3(C). section 15. EmergencY Clause. Because the City Council finds that repeated disruptive behavior on certain properties is causing a threat to public health, safety and welfare, and that such behavior requires an immediate response, said Council hereby declares that an emergency exists and that this ordinance shall be effective upon passage. Approved as to :~vyv)/v j)P/\ form: I . "~"--___ City Attorney 1112Z/1+ { I Date APPROVED: Passed by the Council Len Kelley, Mayor November 28, 1994 Page 6 - Council Bill No. 1591 Ordinance No. 2136 ~ 10A Submitted to the Mayor Returned to the Council by the Mayor Approved by the Mayor Filed in the Office of the Recorder November 29, 1994 December 2, 1994 ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 7 - Council Bill No. 1591 Ordinance No. 2136 T 108 KEHO Subject: Xayor , Council Nancy Gritta, pinance Director ~~ piscal Year AUdit, Year Ended JuDe 30, 1994 '1'0: Prom: Date: December 9, 1994 Included in this packet is a resolution and contract for our audit for the fiscal year just ended, June 30, 1994. Upon review of our files, we noticed the contract for our audit services had not included the year ending June 30, 1994, even though it was understood by all concerned that this fiscal year was covered. To be prudent and cover all bases, we feel the Council should affirm this agreement with the 1994 date. The audit is presently in the final stages of preparation, after which we will again formally contract for a subsequent period, probably the next three years. T lOB COUNCIL BILL NO. 1592 RESOLUTION NO. A RESOLUTION ENTERING INTO A CONTRACT WITH HARRIS 81 EIDE, CERTIFIED PUBLIC ACCOUNTANTS, FOR THE PURPOSE OF AUDITING AND EXPRESSING AN OPINION UPON THE FINANCIAL STATEMENTS OF THE CITY FOR THE FISCAL YEAR ENDED JUNE 30, 1994. WHEREAS, the City of Woodburn is required by law to be audited annually by an independent certified public accounting firm, and WHEREAS, the firm of Harris & Eide has a great deal of experience with municipal accounting and is familiar with the City's financial statements, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The Mayor and City Administrator are authorized to execute the contract with Harris & Eide which is attached hereto and, by this reference, incorporated herein/}/1 _^ /}7 ~ / APprovedastoform:rntr7~/ ~ /2- O}Jij.- City Attorney Date I APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon PAGE 1 - COUNCIL BILL NO. 1592 RESOLUTION NO. T HARRIS & EIDE lOB ... , ,ot, .. ." ." I. . ... , , . . ... ,''' " .t. ..... CERTIFIED PUBLIC ACCOUNTANTS ,... .. .... , ., , . ... _4'" ., ... . , " ,.. . , 991 L.iberty Street S.E. P. o. SOl( 471 · · (503) 362-8644 Salem, Oregon 97308 Donald K. Harris, CPA Gregory M. Eide. CPA COHT1:!ACT THIS CONTRACT made this 30th day of 3une 1994, in accordance with ehe requirements of Oregon Reviled Statut.. 297.610 through 297.740 between Harris i Bide, Certified. Public Accountants of Salem, Oregon, and the City of Woodburn, Oregon, provides al follows I 1. It hereby i. agreed that Harris , Bide shall conduce an audit of the accounts and fiscal affairs of the City of Woodburn, Oregon, for the period beginning July 1, 1993 and ending June 30, 1994 in accordance wieh the Minimum Standards for Audits of Municipal ~orporations and Single Audit Act as presoribed by law. The audit shall be undertaken in order to express an opinion upon ehe f'inancial statements of the City of Woodburn, Oregon, and to determine if the City has complied substantially with appropriate l~gal provisions. 2 . Harris " Bide agree thae the services they have contracted to perform under this contract shall be rendered by them or under their personal supervision and that the work ~ill be faiehfully performed Wieh eare and diligence. 3:. The audit is to be conducted in accordance with generally accepted auditing standards, and will include such teses of the accounting records and. such other audi~ing procedures as may be considered necessary. It is oonte~lated that a detailed examination of all transactions will not be made, such as to disclose defalcations or irregularities which may occur. Harris & Eide shall, however, advise you of any findings which appear unusual or abnormal, and they shall conduct a review of the system of internal control. 4, It is understood and agreed that, should unusual conditions arise Of be encountered during ehe c:ourae o'f t.he aud:i. t whereoy the se:vices of Harris " Eide are necelllary beyond the extent. of the wOrk contemplated, written notification of such unusual conditions shall be delivered to the City 0: Wooctl:lurn, Oregon, who shall instruct Harris , Bide in writing concerning such additional services, and that a signed COpy of such notification and instruction shall be delivered immediately to the Secretary of State by the Party issuing the same. S. The audit shall be started as soon after this con.trace is executed as is agreeable to the Parties hereto and shall be completed and written repore thereon delivered within a reasonable time afeer the close of the audit period covered by this contract. Adequaee copies of such repcrt shall be delivered to the City of W~odburn, Oregon, and its form and content shall be in accordance w~th and not less than thae required by the Minimum Standards for A~dits of Oregon Municipal Corpcrations and the Federal Single Audit Act. T 108 6. Harris Ii Eide will assin the Ciey in the preparation of ehe City' 5 comprehensive annual financial report for the year ending June 30, 1994, including all combined and combining financial seatements and all footnote disclosures required by generally accepted accouneing principles. 7. In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth, the City or ~oodburn, Oregon hereby agrees to pay Harris k Ride a sum not to exceed $21,750 and the City hereby affirms that proper provision for the payment of such fee has been or will be duly made and that funds for the payment thereof are or will De made legally available. HARRIS & EIDE Certified Public Accountanes by~~ ~ dA Brtner r CITY OF WOODBURN. oregon by Mayor City Administrator ~ 10C TO: City Administrator for Council Action THROUGH: Public Works Director FROM: Dean Morrison, P,E. ~ SUBJECT: City Hall Lift Station No, I 0 DATE: December 7, 1994 RECOMMENDATION: That the Woodburn City Council award the Contract to low bidder, DaNeal Construction, in the amount of $35,728.83 for the construction and installation of a package sewage lift station with enclosed mechanical room, Note: This project shall be paid using $10,000.00 contributed by NORCOM-911 and the balance ($25,728,83) budgeted under line item 067-670-746.001, city hall construction funds. BACKGROUND: The Engineering Division properly advertised and received three legal bids, and one rejected bid, for the above named project, The bids were publicly opened and read at City Hall on Tuesday December 6, 1994 at 11 :00 am, The bid results are as follows, including the Engineer's estimate: Engineer's Estimate: $33,760.00 DaNeal Construction: $35,728,83 R & G Excavating: $39,830,00 EMK Construction Co.: $42,200,00 Triad Mechanical Inc,: $44,895,00 (Bid was rejected in that it was improperly submitted) The lowest bid of$35,728,83 received from DaNeal Construction is within 10 percent (5.5%) of the Engineer's estimate, therefore contact approval is recommended, c:\duanelprojects\cityhals\oounawro.wpd 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page Check NUltler Budgetary Account Number Vendor Name Vendor Number Check - Date \lri tten AmcM.nt of Check ------------ ------------------------- ---------------------.-------- -------.----- -------------------- ---------------- 25114 SERVICES-NON DEPT US POST OFFICE 020090 11/01/94 696 .30 25115 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 11/01/94 141.75 25116 PAYROLL-CITY ADMIN leMA RETIREMENT TRUST 060050 11/02/94 450.00 25111 PAYROLL-POLICE LEAGUE OF OREGON CITIES 060090 11/02/94 112.95 25118 SUPPL I ES-P\l/F I NANCE PERSONAL TOUCH COMPUTING 015237 11/03/94 985.00 25119 V 0 I D V 0 I D V 0 I D 25120 V 0 I D V 0 I D V 0 I D 25121 V 0 I D V 0 I D V 0 I D 25122 SUPPLIES-PARKS TIGER DIRECT NONE 11/03/94 47.85 25123 SERVICES-POLICE RED LION INN NONE 11/03/94 60.26 25124 SERVICES-911 lADY SMITH NONE 11/03/94 135.00 25125 SUPPLlES-WiP SEARS NONE 11/03/94 439.98 25126 SERVICES-LIBRARY A MlCO RESCUE ROOTER 000055 11/03/94 1,227.00 25121 SUPPLlES-911 ALCO CAPITAL RESOURCE 000104 11/03/94 119.25 25128 SUPPLIES-STREET CANBY SAND & GRAVEL CO 002060 11/03/94 955.98 25129 SUPPLIES-CODE ENFORCE CAMPBEll ENTERPRISES 002084 11/03/94 60.41 25130 SUPPLIES-VARIOUS CONSOLIDATED PLASTICS CO 002268 11/03/94 570.46 25131 SERVICES-WiP CINTAS 002484 11/03/94 339.40 25132 SERVICES-911 CLAClCAMAS COMMUN I CAT I ONS 002540 11/03/94 138.26 25133 SERVICES-POliCE CREDIT NORTHWEST CORP 002900 11/03/94 16.00 25134 SERVICES-POliCE DRYDEN ELECTRIC INC 003287 11/03/94 38.10 25135 RE IMBURSEMENT -POll CE ANASTACIO DURAll 003334 11/03/94 20.00 25136 REIMBURSEMENT-POliCE NITA ESTRADA 004216 11/03/94 55.90 25131 SERVICES-NON DEPT FIRST INTERSTATE BANK 005130 11/03/94 695.70 25138 SUPPLlES-WiP FORCE 4 COMPUTER 005242 11/03/94 212.02 25139 SUPPLIES-STREET FOWlER MANUFACTURING CO 005270 11/03/94 484.50 25140 SUPPLIES-WiP G.K. MACHINE 006009 11/03/94 65.61 25141 SERVICES-911 GERVAIS TELEPHONE CO 006143 11/03/94 91.04 25142 SUPPLIES-PARKS GLOBAL COMPUTER SUPPLIES 006212 11/03/94 137.51 25143 SERVICES-WiP INN OF THE 7TH MOUNTAIN 008030 11/03/94 102.12 25144. SUPPLIES-VATER INDUSTRIAL FASTNERS 008013 11/03/94 191.03 25145 SUPPLIES-VARIOUS INDUSTRIAL \lELDING SUPPLY 008100 11/03194 401 .12 25146 SERVICES-PARKS INTERSTATE HEAVY HAULING INC 008250 11/03/94 135.21 25141 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 11/03/94 312.00 25148 SUPPLIES-MAYOR/COUNCIL LEAGUE OF OREGON CITIES 011110 11/03/94 60.00 25149 SERVICES-COURT MSI GROUP INC 012015 11/03/94 125.00 25150 SUPPL I ES- POll CE METROFUELING INC 012448 11/03/94 5~1.66 25151 SERVICES-WiP MILES CHEVROLET 012490 11/03194 503.91 25152 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 11/03/94 170.00 25153 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 11/03/94 92.40 251'.)4 SUPPlIES-WiP NORVAC ELECTRON I CS 013313 11/03/94 83.50 25.55 MEMBERSHIP-POLICE OACP 014008 11/03/94 240.00 25156 SUPPLIES-WiP PACIFIC PRINTERS 015058 11/03/94 22.50 25157 SUPPlI ES-VA TER PACIFIC VATER WORKS SUPPLY 015065 11/03/94 2,755.00 25158 SUPPLIES-WiP PLATT ELECTRIC CO 015340 11/03/94 35.50 15,368.50 ~ 11A 1 Z/01/Nt AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 2 Check NUJi)er Budgetary Account NUJi)er Vendor Name Vendor NUJi)er Check - Date Written AIncu1t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 25159 SERVICES-VARIOUS PORTlAND GENERAL ELECTRIC 015420 11/03/94 1,665.36 25160 SUPPLIES-PARKS POWER RENTS INC 015490 11/03/94 1,066.00 25161 SERVICES-WTP QUALITY CONTROL SERVICES 016063 11/03/94 160.00 25162 SUPPLlES-WTP JACK RA\lLINGS 017054 11/03/94 212.35 2516.' SUPPLIES-WTP ROYCE INSTRUMENT CORP 017350 11/03/94 1,085.00 25164 SUPPLIES-WATER SAFFRON SUPPLY CO 018020 11/03/94 406.90 25165 SERVI CES-91 1 ST PAUl COOPERATIVE TELEPHONE 018035 11/03/94 178.00 25166 SUPPLIES-PARKS SCOT CUSTODiAl SUPPLY 018308 11/03/94 211.80 25167 SUPPLIES-WATER SILVERTON SAND & GRAVEL 018490 11/03/94 823.76 25168 SERVICES-LIBRARY SOUND ELEVATOR 018610 11/03/94 163.43 25169 SUPPLIES-CITY ATTY STATE COURT ADMINISTRATOR 018745 11/03/94 35.00 25170 SUPPLlES-WTP SUNSHINE FILTERS 018818 1 1/03/94 212.51 25171 SUPPLIES-STREET/911 TELECOMM SYSTEMS INC 019043 11/03/94 38.35 25172 SUPPLIES-VARIOUS THE J THAYER CO 019100 11/03/94 2,096.07 25173 SERVICES-VARIOUS UNITED DISPOSAl SERVICE 020020 11/03/94 435.45 25174 SERVICES-VARIOUS US WEST COMfUIICATlONS 020095 11/03/94 642.75 25175 SUPPLIES-WTP VALLEY WELDING SUPPLY 021OS0 11/03/94 9.50 25176 SUPPLIES-PARKS VIESKO REDI MIX 021140 11/03/94 4,999.00 25177 SUPPLIES-STREET WOOOBURN LUMBER 022660 11/03/94 59.39 25178 SERVlCES-WTP WOOOBURN RADIATOR & GLASS 022700 11/03/94 100.00 25179 SUPPLIES-PARKS WORLD WIDE GAMES 022820 11/03/94 64.88 25180 SERVICES-NON DEPT YES GRAPHICS 024025 11/03/94 460.00 25181 SERVICES-WATER US POST OFFICE 020090 11/03/94 276.83 25182 SERVICES-NON DEPT STATE DIVISION OF lANDS 014502 11/03/94 667.73 25183 SERVICES-WATER US POST OFFICE 020090 11/10/94 181.64 25184 PETTY CASH-VARIOUS CITY OF WOOOBURN 015255 11/10/94 143.51 25185 REIMBURSEMENT-FINANCE NANCY GRITTA 006325 11/16/94 144.84 25186 SUPPLIES-911/FINANCE PERSONAL TOUCH CCJ4PUTING 015237 11/17194 3,230.00 25187 SERVICES-WATER US POST OFFICE 020090 11/18/94 206.72 25188 V 0 I D V 0 I D V 0 I D 25189 V 0 I D V 0 I D V 0 I D 25190 V 0 I D V 0 I D V 0 I D 25191 V 0 I D V 0 I D V 0 I D 25192 V 0 I D V 0 I D V 0 I D 25193 SUPPLIES-POLICE PW DISTRIBUTING INC NONE 11/18/94 98.50 25194 SUPPLIES-POliCE AMERICAN GUIDANCE SERVICE NONE 11/18/94 489.41 25195 REFUND-WATER/SEWER XAVIER CARBAJAL NONE 11/18/94 24.06 25196 SERVICES-PARKS BILL LEDER NONE 11/18/94 280.00 25197 SUPPLIES-LIBRARY US WEST DIRECT NONE 11/18/94 70.75 25198 SUPPLIES-LIBRARY WASHINGTON SCHOOL PTC NONE 11/18/94 101.00 25199 SERVICES-POLICE HOLIDAY INN NONE 11/18/94 450.66 25200 SUPPLJ ES-POLJ CE WASHINGTON SCHOOL PTC NONE 11/18/94 25.00 25201 REFUND-LIBRARY SUSAN EDWARDS NONE 11/18/94 6.95 25202 REFUND-POLICE BENITA BORSCHOWA NONE 11/18/94 15.00 25203 REIMBURSEMENT-STREET OREN THOMAS NONE 11/18/94 96.20 25204 SUPPLIES-LIBRARY U OF WISCONSIN HOSPITAL NONE 11/18/94 124.40 37,127.20 ~ 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 3 Check Nl.Illber Budgetary Account Number Vendor Neme Vendor Number Check - Date Written Anlou'1t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 25205 SERVI CES-WTP A & A PEST CONTROL INC 000011 11/18/94 85.00 25206 SERVICES-POliCE ABBY'S PIZZA INN 000027 11/18/94 43.80 25207 SUPPLlES-WTP AG Io'EST SUPPLY 000096 11/18/94 11.35 25208 SUPPLIES-PARKS ALPAC CORPORATION 000161 11/18/94 20.00 2!.209 SERVICES-\lATER ARATEX SERVICES INC 000534 11/18/94 9.20 25~10 REIMBURSEMENT-BUILDING ROBERT ARZOIAN 000536 11/18/94 8.00 25211 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 11/18/94 643.95 25212 SERVICES-VARIOUS AT & T 000623 11/18/94 160.65 25213 SUPPLIES-LIBRARY BACK\IOOO'S HOME 001035 11/18/94 17.95 25214 SERVICES-FIIIAtlCE BANK OF AMERICA 001132 11/18/94 370.00 25215 SUPPLIES-STREET BEN-KO-MATIC INC 001200 11/18/94 40.91 25216 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 11/18/94 55.45 25217 SUPPLIES-ENGINEERING BLUEPRINT SPECIALTY 001310 11/18/94 128.25 25213 SERVICES-WTP BOONES FERRY ELECTRIC 001352 11/18/94 522.50 25219 SUPPLIES-LIBRARY BUTTERSWORTH LEGAL PUBLISH 001590 11/18/94 47.73 25220 SERVICES-PARKS DON CAREY & ASSOCIATES 002126 11/18194 45,848.08 25221 SERVICES-ENGINEERING CARLSON TESTING INC 002143 11/18/94 693.00 25222 SERVICES-911 CELLULAR ONE 002305 11/18/94 13.84 25223 SERVICES-WTP CINTAS 002484 11/18/94 385.59 25224 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 11/18/94 330.00 25225 SUPPLIES-ENGINEERING COLUMBIA ART "DRAFTING . 002662 11/18/94 115.57 252':!6 SUPPLIES-\lATER COLUMBIA BODY MANUFACTURING 002665 11/18/94 1,550.00 25227 SERVICES-LIBRARY THE COMPUTER STORE 002736 11/18/94 75.00 2!228 SUPPLlES-WTP CONVENI ENCECARD 002815 11/18/94 49.14 25'l29 SERVICES-C STORES AMERICAN BUSINESS MACHINES 002875 11/18/94 178.85 25230 SERVICES-ENGINEERING DAILY JOURNAL OF COMMERCE 003020 11/18/94 81.13 25231 SUPPLIES-C STORES DATA COMM \lAREHOUSE 003049 11/18/94 206.75 25232 REIMBURSEMENT-FIIIAtlCE V JEAN DEEN 003107 11/18/94 33.76 25233 SERVICES-ENGINEERING DE HAAS " ASSOCIATES 003108 11/18/94 1,946.20 25234 PERMIT-BUILDING DEPT OF ENVIR QUALITY 003205 11/18/94 90.00 25235 SUPPLIES-WTP DON COX PROPANE INC 003253 11/18/94 232.24 25236 SUPPLIES-LIBRARY EBSCO SUBSCRIPTION SERV 004040 11/18/94 29.95 25237 SUPPLIES-\lATER ENGINEERED CONTROL PROD 004180 11/18/94 49.58 25238 SUPPLIES-WTP FARM PLAN 005062 11/18/94 61.06 25239 SERVICES-911 FEDERAL EXPRESS CORP 005080 11/18/94 15.50 25240 SUPPLIES-LIBRARY FOCUS VIDEO 005194 11/18/94 47.80 25241 SUPPLI ES-\lATER HD FO'tIlER CO INC 005210 11/18/94 3,648.00 25242 SUPPLIES-FIIIAtlCE FORCE 4 COMPUTER 005242 11/18/94 222.22 25243 SUPPLIES-PARKS/911 FUTURE SHOP 005395 11/18/94 m.76 25244 SUPPLIES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 11/18/94 136.00 25245 SUPPLIES-PARKS GLOBAL COMPUTER SUPPLIES 006212 11/18/94 9.40 2!'246 SERVICES-PARKS/911 G.T.E. MOBILNET 006373 11/18/94 88.68 25247 SUPPLI ES-WTP G.W. HARDWARE CENTER 006405 11/18/94 396.38 25248 SUPPLIES-WTP HACH CHEMICAL CO 007030 11/18/94 1,242.10 25249 SERVICES-WATER HALTON COMPANY 007046 11/18/94 1,326.27 25250 SERVICES-CITY HALL C.J. HANSEN CO 007055 11/18/94 185.50 99,352.29 ~ 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 4 Check N\.IIber Budgetary Account Number Vendor Name Vendor N\.IIber Check - Date Written Amou'lt of Check ------------ ------------------------- ------------------------------ ------------- -------------------. ---------------- 25251 SUPPLlES-WTP HIGH PURITY CHEMICAL INC 007189 11/18/94 445.49 25252 SERVICES-911 IBM CORPORATION 008010 11/18/94 67.37 25253 SUPPLlES-WTP INDUSTRIAL CONTROl. CO 008071 11/18/94 613.75 25254 SUPPLlES-WTP INDUSTRIAL WELDING SUPPLY 008100 11 /18/94 13.50 25255 SERVICES-ENGINEERING JOB SHOPPERS INC 009119 11/18/94 624.00 25256 SUPPLIES-LIBRARY JEAN KARR & CO 010030 11/18/94 33.50 25257 SERVICES-POLICE KILROY'S SELF STORAGE 010088 11/18/94 140.00 25258 SUPPLI ES-WTP LAB SAFETY SUPPLY 011024 11/18/94 110.15 25259 REIMBURSEMENT-FINANCE GERALD LEIMBACH 011190 11/18/94 41.98 25260 PERMITS-BUILDING MARION COOtlTY BLDG INSPEC 012090 11/18/94 5,292.28 25261 SERVICES-PARKS MARION COUNTY ENV HEALTH 012125 11/18/94 300.00 25262 SERVICES-STREET MARION COOtlTY fiSCAL SVCS 012140 11/18/94 1,470.19 25263 SERVICES-POLICE MCCURDY TRAVEL 012365 11/18/94 372.00 25264 SUPPLIES-VARIOUS METROFUELING INC 012448 11/18/94 880.47 25265 SUPPLIES-VARIOUS MICRO TEL INC 012464 11/18/94 315.00 25266 SUPPLIES-LIBRARY MORNINGSTAR 012609 11/18/94 395.00 25767 SUPPLIES-LIBRARY NATIONAL GEOGRAPHIC SOCIETY 013060 11/18/94 60.80 25268 SUPPLIES-ENGINEERING NATIONAL INFO CENTER 013070 11/18/94 46.90 25269 SERVICES-911 NEW WORLD SYSTEMS 013163 11/18/94 165.00 25270 SUPPLlES-911 NW IMAGING SOLUTIONS 013290 11/18/94 1,010.00 25271 SUPPLlES-WTP NORTHWEST SAFETY SERVICES 013299 11/18/94 307.50 25272 SUPPLIES-LIBRARY N.W. REGIONAL MAGAZINE 013365 11/18/94 132.20 25273 REIMBURSEMENT-POLICE PAUL NULL 013420 11/18/94 29.90 25274 SERVICES-POliCE O'NEILL CONSULTING SERVICES 014048 11/18/94 360.00 2527!' SERVICES-WTP OREGON ANALYTICAL LAB 014107 11/18/94 1,386.00 25276 SERVICES-BUILDING OR BLDG CODES AGENCY 014160 11/18/94 614.75 252n SERVICES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 11/18/94 6.00 25278 SUPPLI ES-WTP PACIFIC PRINTERS 015058 11/18/94 70.95 25279 SUPPLIES-VARIOUS PACIFIC PURE BOTTLED YATER 015059 11/18/94 67.00 25280 SUPPLlES-WTP PARAMOUNT SUPPLY CO 015130 11/18/94 58.86 25281 SERVICES-PUBLIC WORKS PETRO CON SERVICES INC 015251 11/18/94 2,250.00 25282 SUPPLIES-LIBRARY PHYSICIANS DESK REFERENCE 015275 11/18/94 101.90 25283 SUPPLlES-WTP PLATT ELECTRIC CO 015340 11/18/94 66.00 25284 SERVICES-WTP PIONEER ELECTRONICS 015345 11/18/94 13.04 25285 SERVICES-STREET . PIPE TOOL SPECIALTIES 015346 11/18/94 124.50 25286 SERVICES-VARIOUS PORTlAND GENERAL ELECTRIC 015420 11/18/94 24,572.43 25287 SUPPLI ES-ENG/STREET PRIER PIPE & SUPPLY INC 015515 11/18/94 331.17 25288 SERVICES-911 PTI ctJMJNICATIONS 015580 11/18/94 120.00 25289 SUPPLIES-POLICE/TRANSIT R & R UNIFORMS 017003 11/18/94 163.55 25290 SERVICES-COURT TERRY RAMIREZ 017050 11/18/94 86.50 25291 SERVICES-COURT SHEREEN RICOY 017196 11/18/94 104.69 25292 SERVICES-STREET ROTO ROOTER 017342 11/18/94 185.00 25293 SHIPPING-WTP ROYCE INSTRUMENT CORP 017350 11/18/94 7.61 25291. SERVICES-PARKS KEN SCHAFFNER 018226 11/18/94 88.00 25295 REIMBURSEMENT-PARKS FRANK SCHEER 018297 11/18/94 90.00 252.96 SERVICES-TRANSIT LES SCHWAB TIRE CENTER 018300 11/18/94 37.00 143,124.22 ~ 11A 12/07194 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 5 Cheek Numer Budgetary AccOU'lt Numer Vendor Name Vendor Numer Cheek - Date Written Anlou'\t of Cheek ------------ ---------.----.---------- ---------------.-------------- ------------- -------------.------ -------.-------- 25297 SUPPLIES-VARIOUS SCOT CUSTODIAL SUPPLY 018308 11/18/94 120.00 25298 SERVICES-CITY ATTY N ROBERT SHIELDS 018450 11/18/94 4,331.25 25299 SUPPLlES-COOE ENFORCE SILVERFLEET SYSTEMS 018465 11/18/94 56.80 25300 SERVICES-ENGINEERING SPECIALTY GROUP INC 018681 11/18/94 802.00 25301 SUPPLlES-WIP SPRAYING SYSTEMS CO 018711 11/18/94 276.26 25302 SERVICES-COOE ENFORCE S.T.S.S. 018721 11/18/94 746.97 25303 SERVICES-RSVP/CITY ADMIN STATESMAN JOURNAL NEWSPAPER 018760 11/18/94 221.16 25304 SUPPLIES-LIBRARY SUNSET BOOKS 018817 11/18/94 23.20 25305 SUPPLIES-WTR/POLICE TELECOMM SYSTEMS 019043 11/18/94 134.85 25306 SUPPLIES-PARKS THE J THAYER CO 019100 11/18/94 415.60 25307 SUPPLIES-LIBRARY TI ME LI FE BOOKS 019160 11/18/94 37.99 25308 SUPPLIES-VARIOUS UNOCAL:ERNIE GRAHAM OIL 020010 11/18/94 339.14 25309 SERVICES-STREET/PARKS UNITED DISPOSAL SERVICE 020020 11/18/94 551.90 25310 SUPPLIES-YATER UNITED PIPE & SUPPLY CO 020030 11/18/94 29.85 25311 SUPPLlES-WIP u.S. BEARINGS & DRIVES 020049 11/18/94 2,591.50 25312 SERVICES-VARIOUS US WEST COIIJHICATlONS 020091 11/18/94 321.43 25313 SERVICES-VARIOUS US WEST COIIJNICATlONS 020095 11/18/94 3,298.22 25314 SUPPLIES-LIBRARY WALMART STORES I NC 022035 11/18/94 127.08 25315 SERVICES-WATER WATER,FOOD & RESEARCH LAB 022062 11/18/94 333.00 25316 REIMBURSEMENT-PARKS TERRY WILLIAMS 022396 11/18/94 36.60 25317 SERVICES-STREET WLFERS HEATING 022460 11/18/94 84.14 25?18 SERVICES-TRANSIT \IOOOBURN CARCRAFT 022508 11/18/94 665.00 25319 SERVICES-ENG \IOOOBURN INDEPENDENT 022630 11/18/94 30.25 25320 SUPPLIES-WIP \IOOOBURN LUMBER CO 022660 11/18/94 65.15 25321 SUPPLIES-VARIOUS \IOOOBURN OFFICE SUPPLY 022670 11/18/94 127.39 25322 SUPPLIES-COOE ENFORCE \IOOOBURN PHARMACY 022680 11/18/94 44.98 25323 SERVICES-WIP \IOOOBURN RADIATOR & GLASS 022700 11/18/94 75.00 25324 SUPPLIES-PLANNING YES GRAPHICS 024025 11/18/94 20.00 25325 PETTY CASH-VARIOUS CITY OF \IOOOBURN 015255 11/18/94 128.87 25326 SERVICES-WATER US POST OFFICE 020090 11/18/94 193.04 25327 SUPPLlES-WIP SEARS & ROEBUCK NONE 11/23/94 499.99 25328 REGISTRATION-TRANS/DAR OREGON HOUSING & ASSOC NONE 11/23/94 20.00 25329 INVESTIGATION-POLICE LT DON EUBANK 004280 11130/94 5,000.00 25330 V 0 I 0 V 0 I D V 0 I D 25331 V 0 I 0 .V 0 I D V 0 I D 25332 V 0 I D V 0 I D V 0 I D 25333 V 0 I D V 0 I D V 0 I 0 25334 V 0 I D V 0 I D V 0 I D 25335 SERVICES-WIP HOLIDAY INN NONE , 1/30/94 57.53 25336 REFUND-BUSINESS LICENSE AMERICAN GENERAL FINANCE NONE 11/30/94 35.00 25~37 REFUND-WATER/SEWER YILLlAM DWELLS NONE 11130/94 21.65 25338 REFUND-WATER/SEWER VLADIMIR GOSTEVSKYH NONE 11130/94 1.00 25339 REFUND-WATER/SEWER PETE CAN CONSTRUCTION NONE 11/30/94 7.45 25340 REFUND-YATER/SEWER ELENA CAN NONE 11/30/94 25.98 25341 REFUND-WATER/SEWER EARL J HUISH NONE 11130/94 22.83 25347. REFUND-YATER/SEWER DORRIS G COOK NONE 11/30/94 23.90 165,068.17 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 6 Check Nunber Budgetary AccOI.Ilt Nunber Vendor Name Vendor Nunber Check - Date ~ritten Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 25343 SERVICES-LIBRARY GRANT BROWN NONE 11/30/94 2,070.00 25344 DUES-RSVP REGION X RSVP DIRECTORS NONE 11130/94 35.00 25345 REGISTRATION-POLICE BPSST NONE 11130/94 337.05 25346 SUPPLIES-LIBRARY NCES INC NONE 11130/94 96.75 25347 SUPPLlES-L1 BRARY AMERICAN LIBRARY ASSOC 000250 11130/94 22.75 25348 SERVICES-VARIOUS ARAMARK UNIFORM SERVICE 000534 11130/94 171.58 25349 SERVICES-VARIOUS AUTOMATED OFFICE SYS 000563 11130/94 955.28 25350 SERVICES-POLICE/911 AT&T LANGUAGE LINE SERVICES 000659 11130/94 338.05 25351 SUPPLIES-LIBRARY BAKER & TAYLOR 001090 11130/94 86.92 25352 SUPPLIES-LIBRARY BEACHAM PUBLISHING 001155 11/30/94 74.00 25353 SUPPLIES-PARKS BEN FRANKLIN STORES 001205 11130/94 156.14 25354 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 11130/94 288.75 25355 SERVICES-POLICE CASE AUTOMOTIVE 002190 11130/94 741.04 25356 SUPPLIES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 11130194 707.55 25357 SUPPLIES-LIBRARY CHILDRENS PRESS PUBLISHER 002450 11130/94 625.28 25358 SERVICES-PUBLIC WORKS CHZM-HILL 002477 11130/94 941.30 25359 SERVICES-ENG/WYTP CHZM-HILL 002478 11130/94 20,990.57 25360 SERVICES-WTP CINTAS 002484 11130/94 173.08 25361 SUPPLlES-911 CITY OF EUGENE 002492 11130/94 207.76 25362 SUPPLIES-CITY ATTY CLARK BOARDMAN CALLAGHAN 002543 11130/94 101.18 25363 SUPPLIES-PARKS CLACKAMAS LOCK 002558 11130/94 229.50 25364 REIMBURSEMENT-C STORES JOHN COGGINS 002590 11130/94 49.00 25365 SUPPLIES-LIBRARY CONSOLIDATED BUSINESS MACHINES 002767 11/30/94 31.60 25366 SUPPLIES-WTRISTREET CONVEN I ENCECARD 002815 11/30/94 53.55 25367 SUPPLIES-LIBRARY CRABTREE PUBLISHING 002891 11/30/94 96.46 2536S SUPPLIES-POll CE DATA COMM ~AREHOUSE 003049 11130/94 66.95 25369 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 11130/94 784 .68 25370 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 11130/94 10.89 25371 SERVICES-ENG DE HAAS & ASSOCIATES 003108 11130/94 554.09 25372 SUPPLIES-LIBRARY DELTA PUBLISHING GROUP 003109 11/30/94 17.95 25373 SUPPLIES-LIBRARY D IAHONO LAKE BOOK CO 003218 11130/94 268.41 25374 SUPPLIES-LIBRARY EBSCO SUBSCRIPTION SERV 004040 11130/94 51.19 25375 SUPPLIES-LIBRARY EDUCATORS PROGRESS SERVICE 004083 11130/94 40.90 25376 SERVICES-POLICE FARMERS OIL 005040 11130/94 272.00 25377 SUPPLIES-LIBRARY FILMIC ARCHIVES 005100 11130/94 140.75 25378 LOAN PAYMENT-PUBLIC WORKS FIRST INTERSTATE BANK 005130 11130/94 76,144.73 25379 SUPPLIES-POLICE FUTURE SHOP 005395 11130/94 358.99 25380 SUPPLIES-LIBRARY GALE RESEARCH COMPANY 006015 11130/94 231.03 25381 SUPPLIES-LIBRARY GENEALOGICAL PUBLISHING CO 006070 11130/94 97.77 253lJ2 SUPPLIES-FINANCE GOV'T FINANCE OFFICERS ASSOC 006238 11130/94 18.00 25383 REIMBURSEMENT-FINANCE NANCY GRITTA 006325 11/30/94 8.25 25384 SUPPLIES-LIBRARY GRUNKO FILMS INC 006368 11130/94 126.80 25385 SERVICES-VARIOUS G.T.E. MOBILNET 006373 11/30/94 614.59 25386 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 11130/94 458.00 25387 SERVICES-VARIOUS HARRIS AND EIDE 007095 11/30/94 4,500.00 253F.l8 SERVICES-PARKS HERSHBERGER MOTORS 007150 11130/94 69.00 279,483.28 ~ 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 7 Check NU1ber Budgetary Account NU1ber Vendor N_ Vendor NU1ber Check - Date Written Amcult of Check .-..--------- ------------------------- ------------------------------ ------------- -------------------- ---------------- 25389 SUPPLlES-WTP HIGH PURITY CHEMICAL INC 007189 11130/94 1.495.89 25390 SUPPLIES-TRANSIT HILLYER'S HID CITY FORD 007228 11130/94 24.43 25391 SUPPLIES-LIBRARY HISPANIC BOOKS OIST 007247 11130/94 285.72 25392 SUPPliES-LIBRARY HOTKO & CO 007305 11130/94 64.21 25393 MEMBERSHIP-POLICE IACP NET LOGIN SERVICES 008001 11130/94 500.00 25394 SUPPLIES-PARKS INDUSTRIAL IJELDING SUPPLY 008100 11130/94 14.90 25395 SUPPLIES-LIBRARY INFORMATION PUBLICATIONS 008112 11130/94 50.00 25396 SUPPLIES-LIBRARY INGRAM OIST GROUP 008116 11130194 3.432.53 25397 SERVICES-POLICE INTERNATIONAL ASSOC CHIEFS 008220 11130/94 670.00 25398 SERVICES-ENG JOB SHOPPERS INC 009119 11130/94 1.104.00 25399 SERVICES-WTP JOHN CAROLLO ENGINEERS 009124 11130/94 3.377.60 25400 SUPPLIES-POLICE JUSTICE PLANNING & MANAGEMENT 009165 11130/94 38.00 25401 SUPPLI ES-WTP JWC ENVIRONMENTAL 009200 11130/94 1.617.91 25402 SUPPLIES-LIBRARY JEAN ICARR & CO 010030 11130/94 33.50 25403 SERVICES-LIBRARY KIWANIS CLUB OF FRENCH PRAIRIE 010054 11130/94 30.00 25404 SUPPLIES-STREET L & L BUILDING SUPPLIES 011010 11130/94 7.90 25405 SUPPLIES-LIBRARY LANDMARK EDITIONS INC 011026 11130/94 44.85 25406 SERVICES-WTP RANDALL G LANGBEHN 011029 11/30/94 561.50 25407 SUPPLlES-WTP LAWSON PRODUCTS INC 011176 11130/94 201.12 25408 SUPPLIES-LIBRARY LEISURE ARTS 011203 11130/94 19.90 25409 SUPPLIES-WATER LITTLE CHEMICAL CO 011285 11130/94 49.00 25410 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 11130/94 56.21 25411 SUPPLIES-LIBRARY MACMILLAN PUBLISHING CO 012040 11130/94 363.18 25412 PERMITS-PARKS MARION COUNTY ENV HEALTH 012125 11130/94 600.00 25413 SUPPLIES-LIBRARY MARSHALL CAVENDISH CORP 012235 11130/94 124.43 25414 SUPPLIES-POLICE MCLOUGHLIN & EARDLEY 012392 11130/94 426.50 25415 SUPPLIES-VARIOUS METROFUELlNG INC 012448 11130/94 2.064.19 25416 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 11130/94 553.67 25417 SUPPLIES-CITY HALL MUFFLERS. HITCHES & MORE 012655 11130/94 35.00 25418 SERVICES-NON OEPT MUM I COM 012690 11/30/94 340.00 25419 SUPPLIES-VARIOUS WAL TER E NELSON CO 013153 11130/94 120.60 25420 SUPPLIES-ENG NESSCO SUPPLY INC 013160 11/30/94 343.00 25421 SERVICES-PUBLIC WORKS NORTH SANTIAM PAVING CO 013220 11/30/94 50.254.29 25422 SERVICES-VARIOUS NORTHIJEST NATURAL GAS 013350 11130/94 247.43 25423 SERVICES-POLICE OACP 014008 11/30/94 15.00 25424 SERVICES-STREET ONE CALL CONCEPTS INC 014054 11130/94 45.90 25425 SERVICES-WTP OUTDOOR FENCE CO 014690 11/30/94 257.10 25426 SUPPLIES-WATER PACIFIC STATES CAST IRON PIPE 015050 11/30/94 14.5.88.81 25427 SUPPLIES-WTP PACIFIC PRINTERS 015058 11130/94 48.20 25428 SUPPLI ES-WTP PIONEER ELECTRONICS 015345 11130/94 263.03 25429 SUPPLlES-WTP PRENTICE HALL INC 015535 11130/94 37.90 25430 SERVICES-WATER RAO I X CORPORATION 017035 11130/94 551.25 25431 SERVICES-COURT TERRY RAMIREZ 017050 11130/94 39.50 25432 SUPPLIES-POLICE ROTH'S IGA 017340 11130/94 28.06 25433 SUPPLIES-LIBRARY SAFFRON SUPPLY CO 018020 11130/94 223.16 25434 SUPPLIES-PARKS KEN SCHAFFNER 018226 11130/94 25.98 364,758.63 ~ 11A 12/07/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 8 Check NlJlOer Budgetary Account NlJlOer Vendor N8IIle Vendor NlJlOer Check - Date Written Amou'lt of Check -.---------- ------------------------- ------------------------------ ------------- -------------------- ---------------- 25435 SUPPLIES-TRANSIT SCHETKY NORTHWEST SALES 018240 11130/94 894.36 25436 SERVICES-YARIOOS LES SCHWAB TIRE CENTER 018300 11130/94 217.69 25437 SUPPLI ES-YARIOOS SCOT CUSTODIAL SUPPLY 018308 11130/94 978.78 25438 SUPPLIES-WATER SEARS COMMERCIAL CREDIT 018318 11130/94 402.78 25439 SERVICES-NON DEPT SEDGWICK JAMES Of OREGON 018349 11130/94 125.00 25440 SERVICES-BUILDING SEMINARS INTERNATIONAL 018357 11130/94 99.00 25441 SUPPLI ES-YARIOOS SEWING & YACUUM EXCHANGE 018405 11130/94 467.91 25442 SERVICES-POLICE SLATER COMMICATIONS 018522 11130/94 306.98 25443 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 11130/94 43.00 25444 SUPPLIES-ENGINEERING SOFTDESK I NC 018595 11130/94 2,376.63 25445 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 11130/94 435.45 25446 SERVICES-911 US WEST COfM./NICATlONS 020095 11130/94 115.16 25447 SERVICES-POLICE VALLEY RIVER INN 021048 11130/94 260.62 25448 SUPPLIES-POLICE VIKING OFFICE PRODUCTS 021180 11/30/94 308.74 25449 SUPPLIES-POLICE WAL-MART STORES INC 022035 11/30/94 330.19 25450 SERVICES-LIBRARY G.F. WEBB INC 022113 11130/94 37,481.00 25451 SUPPLI ES-WTP WEAR-GUARD 022115 11130/94 176.97 25452 SERVICES-POLICE WOODBURN CAlCRAFT 022508 11/30/94 67.50 25453 SERVICES-LIBRARY WOODBURN HIGH SCHOOL 022615 11130/94 75.00 25454 SUPPLIES-VARIOUS WOODBURN LUMBER CO 022660 11/30/94 454.45 25455 SUPPLIES-PARKS WOODBURN OFFICE SUPPLY 022670 11/30/94 41.50 25456 SERVICES-LIBRARY WOODBURN RADIATOR & GLASS 022700 11/30/94 546.45 25457 SUPPLIES-PARKS WOODBURN RENT-ALL 022708 11130/94 193.20 25458 SUPPLIES-TRANSIT ZUNAR INDUSTRIES INC 025045 11/30/94 422.75 25459 SUPPLlES-WTP ZEE MEDICAL SERVICE CO 025070 11130/94 37.35 25460 SERVICES-RSVP ELIZABETH BRODESSER 035067 11130/94 7.00 25461 SERVICES-RSVP RUTH BROlJNE 035080 11130/94 16.00 25462 SERVICES-RSVP GEORGE CUSTER 035128 11130/94 95.75 25463 SERVICES-RSVP ELMER HOFMANS 035340 11/30/94 18.75 25464 SERVICES-RSVP MARGARET KANE 035390 11130/94 10.50 25465 SERVICES-RSVP LEO LA ROCIUE 035465 11/30/94 161.00 25466 SERVICES'RSVP CAROLYN MCMILLAN 035500 11/30/94 19.75 25467 SERVICES-RSVP DONALD C NYE 035575 11/30/94 18.75 25468 SERVICES-RSVP VADA OIJENS 035583 11/30/94 104.50 25469 SERVICES-RSVP MARIAN REED 035615 11130/94 40.75 25470 SERVICES-RSVP JUNE WOODCOCK 035648 11130/94 129.75 25471 SERVICES-RSVP BARBARA STALZER 035666 11130/94 58.00 25472 SERVICES-RSVP ROBERT STI LLMAN 035667 11130/94 88.75 25473 SERVICES-RSVP JAY WOODS 035763 11130/94 147.00 25474 SERVICES-RSVP GERALD WOOD 035790 11/30/94 105.00 25475 SERVICES-DAR GRACE DAVIDSON 045210 11/30/94 26.50 25476 SERVICES-DAR CORNELIUS DONNELLY 045230 11/30/94 349.25 254n SERVICES-DAR FREMONT GREEHLING 045290 11/30/94 80.50 25478 SERVICES-DAR MARVIN GRIMM 045295 11/30/94 20.50 25479 SERVICES-DAR KATHY HUNT 045337 11/30/94 27.50 25480 SERVICES-DAR WARD O'BRIEN 045497 11/30/94 188.75 413,331.34 ~ 11A 12/01/94 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1994 Page 9 Check NUJi)er Budgetary Acc:ount NUJi)er Vendor Name Vendor NUJi)er Check - Date ~ritten Amount of Check .----------- ------------------------- ------------------------------ ------------- -------------------- ----------..----- 25481 SERVlCES-DAR MARILYN PARADIS 045512 11/30/94 80.50 25482 SERVJCES-DAR GERTRUlE REES 045545 11/30/94 48.00 25483 SERVICES-DAR HENRY SMULAND 045585 11130/94 10.25 25484 SERVICES-DAR JAMES STROUP 045595 11130/94 102.40 25485 SERVlCES-DAR BARBARA STROUP 045596 11130/94 46.67 25486 SERVlCES-DAR DEAN TATOM 045653 11130/94 20.75 25487 SERVICES-DAR HATTIE VANDECOVERING 045670 11/30/94 49.75 25488 SERVlCES-DAR GENE YELLS 045698 11130/94 135.50 2~89 SERVICES-DAR LOYELL ~IKOFF 045705 11130/94 21.00 25490 SERVICES-DAR JIJ)Y YOUNG 045740 11130/94 42.00 413,888.16 ~ 15A MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Director <;~. SUBJECT: State Lease Office Facility Location DATE: December 6, 1994 At the Council meeting of November 28, 1994 the Mayor raised the question as to a lease agreement between Chemeketa Community College and the Oregon Employment Department at 120 Lincoln Street. Staff was unable, at that time, to answer any particulars regarding this case but informed Council he would look into this matter. The situation is: The Department of Administrative Services sends out notices to local government land use planning agencies, elected state officials, and certain others who may be interested, to inform and solicit comments about proposed location or alternate locations prior to establishing any leased state office facility. This is a routine procedure required under the Department's Leasing Rules. In this case it is the intent of Chemeketa Community College to locate a modular building to be used for a Life Skills classroom on lot 6100. This activity currently occurs in Room 101 of the Lincoln Street Center. The college also wishes to provide additional parking for 20 vehicles. The functions in the existing center will remain the same, with the exception that the Woodburn office of the State of Oregon Employment Division would occupy one room as an office. The goal of this project is to make a variety of services more readily available that speed the transition and ease of a client, whether a student or job-seeker, into job placement or training. This is the first of other potential agency co-locations that might occur to assist in these efforts. Chemeketa currently has several partners co- housed on the Salem and Dallas campuses, and are in the planning stages for a large project in the Stayton area, as well as another major project supporting these types of programs on the Salem campus. T 15A Mayor and City Council through City Administrator December 6, 1994 page 2 Chemeketa's long term goal is to add onto the existing building in Woodburn and create a larger facility, but the college cannot afford this construction now, either in terms of money required, or the time to complete the project. The goal is to provide co-housing for the Employment Division prior to the end of the year. The modular that Chemeketa would locate on the site at this time is in excellent condition, and approval of this project, with the related landscape work that would be accomplished, will notably enhance the neighborhood. The proposed fencing might reduce incidence of vandalism that currently impact Woodburn Police and college resources. 158 MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator tJ,U, SUBJ.: Regional Library Funding DATE: December 7, 1994 This staff report Is Intended to serve as background Information for the Mayor and Council members regarding library funding Issues, which may result in legislative action during the upcoming 1995 Legislature and may directly impact the City of Woodburn as a result. For many years, Woodburn has been a partner in the Chemeketa Cooperative Regional Library Service (CCRLS), a tri-county library service delivery system that is unique to the state of Oregon. Under the auspices of Chemeketa Community College, CCRLS links some seventeen different city library programs in Polk, Yamhill and Marion Counties to standardize and enhance the library services provided in the individual cities. The focal point of CCRLS is a computer network linking each of the communities and providing instant access to the respective resources of the other libraries. This, in turn, is supported by an extensive Interlibrary Loan network featuring a courier van that regularly travels between the participating libraries. Also, participating cities receive two types of offset funding from CCRLS; an equalization reimbursement for services provided specifically to rural residents by CCRLS and a "use-based" percentage reimbursement based on whether a city's library is a "net borrower" or "net lender" to other libraries in the system as well as rural residents. As an adjunct program of Chemeketa Community College, CCRLS is funded in part by property tax dollars through the college district's tax base in the three counties. This tax support falls within the "School" category of property taxes as now limited by Ballot Measure 5, passed in 1990. Since the advent of Measure 5, with the incremental annual reduction in school-related property taxes, CCRLS has had to compete directly with all other Chemeketa programs and has realized a continuing decrease in funding. During the past year, the CCRLS Bookmobile program became a casualty of this decline. You may also recall that in June, 1993 a special levy outside of the regular college tax base, for replacement of the CCRLS computer system, was defeated by district voters. Overall, the CCRLS levy share, some $1.1 Million in 1993-94, is expected to shrink to $560,000 in Fiscal Year 1995-96. T 158 Page 2 - Memo/Regional Library Funding (1217/94) During the past year or more, a considerable amount of discussion has taken place in regard to possible means of stabilizing funding for the CCRLS program. The Chemeketa Community College board and administration, obviously with a great deal at stake, has taken a lead in these discussions. Other participants have included the CCRLS Advisory Committee, the PYM Librarians (library directors of Polk, Yamhill and Marion Counties) and the similar tri-county city managers/administrators group. Several principal mechanisms to stabilize funding for the CCRLS program have been discussed or investigated, and are summarized briefly as follows: Creation of a seDarate overall library district or county-wide districts. Variations of this theme have been discussed at length, and CCRLS officials have met with the boards of commissioners of each of the three counties. This concept has really gone nowhere, partially due to differing philosophical directions from county to county, and also because of the overwhelming political task of bringing a community college district, three different counties and seventeen different cities within those counties together to share a single approach. Also, it is felt by some that anything geographically less than the existing CCRLS partnership will diminish the value of the service and progra'T's offered. Cities offset decreased tax revenues bv establishing rural resident user fees. As part of the contractual relationship with ChemeketalCCRLS, each individual city is precluded from collecting additional fees from non-resident rural patrons living outside the city limits. This is based on the premise that the property tax revenues collected throughout the community college district are paid by sill potential library users and that all residents then become eauallv eligible users. In turn, the non- resident impacts are mitigated by the formula offsets referred to above (third paragraph of this memo). The City of Woodburn receives approximately $26,000 per year for this purpose, which is incorporated into the Library Fund budget. Last summer, Chemeketa Community College and CCRLS commissioned the research firm of Moore Breithaupt & Associates, Inc. to evaluate a non-resident fee alternative to replace the approximately $300,000 per year of the CCRLS budget that now goes for formula reimbursement to cities. The upshot of this research was that, due to basic principals of "price elasticity" and "supply and demand", this type of alternative would not work. The study shows that, at best, non-resident fees would have to average some $56 per year, ranging as high as $77 (with Woodburn listed at $74.60). Virtually all parties to the ongoing discussions now appear to be in agreement that the non-resident fee alternative is not a viable solution to the CCRLS funding problem. 158 Page 3 - Memo/Regional library Funding (12/7/94) Change orooertv tax collections for CCRLS from "school" (education) category to "non-school" (general government) categorY in reSDect to Ballot Measure 5 limitations. This alternative appears to be the approach favored by most to resolve the CCRLS funding problem. On about November 14, 1994, Dr. Jerry Berger, President of Chemeketa Community College met with the CCRLS Advisory Committee and presented the group with proposed legislation for this purpose. A copy of the proposed bill, which will be introduced by Senator-elect Gene Derfler, is attached for your review, along with an overview sheet that will be distributed to legislators. Because most participating cities, and the unincorporated areas of all three counties are not under "compression", proponents see a window of opportunity within the $10/$1,000 Measure 5 non-school "cap" through which most of the CCRLS portion of the Chemeketa levy could be collected without reduction. The remaining college programs would still be subject to existing Measure 5 compression on the "school" side of the ledger. Due to the unique nature of the CCRLS program, as well as this concept, changing tax collections from the "school" to "non-school" categories can only be accomplished by action of the State Legislature. Even before their research into non-resident fees (described above), Moore Breithaupt & Associates had previously been engaged by CCRLS to develop computer models to determine the relative tax implications of such a change. Their research showed that CCRLS could be "made whole" by taking the CCRLS portion (approx. 9 cents per $1,000 of assessed value) of the Chemeketa Community College tax base levy and moving it to the general government category under Measure 5. The only communities disadvantaged by this change would be those which are under Measure 5 compression on the "non-school" (general government) side. Therein lies the "rub" for the city of Woodburn. The Moore Breithaupt modeling suggested that the only place in the three- county area where Measure 5 general government "compression" would be a factor is Gervais, where some $1,200 to $1,600 annually would be "lost" to CCRLS by the county, the Woodburn Fire District and the City of Gervais. Moore Breithaupt's data did not reflect the fact that Woodburn also is, and will likely continue to be, significantly "compressed" as a result of Measure 5's limitations. For that reason and others, in my opinion, Moore Breithaupt's modeling, as it relates to Woodburn, is seriously flawed. I have since developed my own computer models, similar to those presented during past budget committee sessions, to reflect the true realities of Woodburn's property tax environment and the effect a competing CCRLS levy might have. To summarize, a 9 cent/$1 ,000 CCRLS levy would generate some $43,000 to $48,000 ~ 158 Page 4 - Regional Library Funding (12/7/94) for that agency, depending on changes in assessed value, within the city limits of Woodburn. Because of the $10/$1,000 Measure 5 cap, a corresponding amount of tax collections would be taken awav from other entities, approximately as follows: City of Woodburn - $22.650 to $25.515; Marion County - $12,950 to $14,540; Woodburn Fire District - $7,870 to $8,900. For the city, alone, the annual CCRLS formula distribution (+/- $26,000), to be preserved through the proposed CCRLS general government levy, would be virtually negated through the loss of an almost equal amount of current tax dollars now accruing to our library program. Either way, the net loss to our public library could be anywhere from $22,650 to $26,000. This issue poses a difficult dilemma for the City of Woodburn. CCRLS has been a very successful and effective program for Woodburn and the other participating communities served. However, of the approximately seventeen CCRLS library cities, we are the only one presently under Measure 5 compression that would suffer financially. The other sixteen cities, and certainly Chemeketa Community College, stand to benefit to some degree and, understandably, seem to view this approach as a positive one. SUMMARY: It is important that the City Council be aware of this issue and the impending legislation that may result. For that reason, the preceding staff report is intended to describe an extremely complicated and far-reaching issue in the most concise terms possible. Linda Sprauer, Library Director, and I are available to provide additional historical background and all types of more detailed dollar figures and numbers if necessary. First, however, the Council needs to understand the nature of the issue, talk with other "players" (officials from other cities and counties) and perhaps schedule an informational meeting with the CCRLS and/or Chemeketa administration to further explain and expand on the various aspects of this issue. ~ 158 LC 253 8/15/94 (BPS/de) DRAFT SUMMARY For purposes of constitutional property tax rate limitations, categorizes levies by eonununity college districts for public library system established before effective date of Act as levies for governmental operations other than public school system. Applies to tax years beginning on or after July 1, 1995. 1 A BILL FOR AN ACT 2 Relating to public libraries.. 3 Be It Enacted by the People of the State of Oregon: 4 SECTION 1. Section 2 of this Act is added to and made a part of 5 ORS chapter 310. 6 SECTION 2. (1) Notwithstanding ORS 310.155 and for purposes of 7 ORS 310.150, taxes levied or imposed by a community college district 8 to provide a public library system established prior to the effective 9 date of this 1995 Act shall be considered to be levied or imposed for the 10 purpose of funding government operations other than the public. 11 school system. 12 (2) As used in this section, "public library system" has the meaning 13 given the term in ORS 357.400. . 14 SECTION 3. Section 2 of this Act applies to tax years beginning on 15 or after July 1, 1995. 16 NOTE: Mauer ill bol<le..ced lype ill an amended seclion is new; maller litalic t1JId bracke/edl is f!Xisti,,~ law lo he omiued. t\ew seclions are ill bo/dea"ed lype. Chemeketa Cooperative Regional Library Overview 158 Chemeketa Community College administers the Chemeketa Cooperative Regional . Library Service (CCRlS) which is a public library cooperative in the college's district. Special legislation was passed in 1973 to allow a community college to administer a public library service. To this day this goveming structure remains unique to the state of Oregon. CCRLS was initiated at the request of the district cities with public libraries. These cities were seeking a cost effective method to share resources, and to serve people who were without direct access to library service in Polk, Yamhill, and Marion counties. The cities wished to avoid creating a separate governing agency and board of directors with concomitant staffing and facilities expenses. Chemeketa agreed to administer the cooperative through its board of directors with as little administrative cost as possible. This model has worked very well, allowing only three percent the CCRLS budget for administration.. Services offered include sharing resources through a courier service and automated card catalog and assisting the smaller libraries in finding information. Close to three million books and other items are checked out annually to district patrons on the CCRLS automated system. The courier transports over 300,000 books each year between member libraries for patrons to use. Another important feature of the budget is reimbursement to member cities for resource . sharing and for equalizing taxation. In 1986 when Chemeketa Community College obtained voter approvai for its tax base, the portion of the base allocated to the college and to the regional library was separately stated (see attached ballot). This tax base provided stable funding until Measure 5. . The passage of Measure 5 has threatened the existence of the CCRLS by drawing an arbitrary distinction between general government and education. . Prior to Measure 5, both community college and Iocalgovemments were similarly funded. That is no longer the case. local government services continue to rely on local property taxes while community colleges are moving away from local property tax funding toward funding from tuition and state taxes. State funding and tuition is based on a per student driven formula. The regional library is trapped. It is a service that has been and is traditionally considered a local government service, but is housed in a system for which there is currently no provision for its funding because it is not student driven. The use of Chemeketa Community College to provide library service works well, giving a model for intergovernmental cooperation and saving taxpayers money. To continue to provide library service to the citizens of Marion, Polk, and Yamhill counties in the most effective and efficient manner, the regional library must have its unique nature compensated for with legislation clearly defining library service as a general government services, regardless of which government administers the library. 15C MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator tMv SUBJ.: Status of City Hall/Library HV AC Systems DATE: December 5, 1994 As Council members will recall, last summer the air conditioning component of the HV AC (Heating/Ventilation/Air Conditioning) system on the police department side of city hall failed, just as the hotter summer months were beginning. Makeshift arrangements were utilized throughout the summer to maintain some degree of "liveability" in that area of the building; partially successful at times and "unbearable" on some days. Also at that time, the Council authorized the contract with Interface Engineering, Inc. to evaluate options for replacement of the entire existing twenty year old city hall "multi-zone" HV AC system as well as to evaluate changes needed in the library's HVAC system. The engineering firm subsequently researched and presented the city with three different replacement options, ranging in cost from approximately $ 72,000 to a maximum of some $184,000. Each option would represent a:tQ1aJ. replacement of the city hall HV AC system. The engineers are currently evaluating additional data to determine the relative energy costs/savings between the three different options. Similarly, staff is evaluating different possibilities for meeting the cost of any of the options prior to making a more detailed report/recommendation to the Council. It is anticipated that a detailed report/recommendation will be provided to the Council in February or March, 1995 to facilitate the bidding process and any installation work in a timely manner to have a working air conditioning system again in place prior to the hotter summer months. It is also anticipated that the fiscal impact of any project undertaken can be properly reflected in the city's 1995-96 budget process. For the immediate term, the heating component of the city hall HV AC system is functioning adequately as we move through the winter months. In respect to the library HV AC system, specific needed upgrades have been identified by the engineers that will cost in the neighborhood of $50-55,000. Financing of this work will also need to be carefully evaluated during the budget process, as successful completion of the project may well entail a multi-year funding commitment in order to be accomplished with existing resources. T 150 MEMO FROM: Mayor and City Council Chris Childs, City Administrator ~ TO: SUBJ.: proposed Oregon Transportation Finance Package DATE: December 2, 1994 The accompanying information may be of interest to the Mayor and Council members. It was included in the FalllWinter "Oregon Transportation Outreach Bulletin". As noted in the material, the Oregon Transportation Finance Committee represents a "consortium" of interests, including OOOT, that will be lobbying the 1995 Legislature for approval of the statewide transportation financing package as described. The City of Woodburn benefits directly from state dollars in the areas of "Roads and Bridges" and "Public and Special Transportation". With several intersecting state highways making Woodburn a "crossroads" community, state transportation funding priorities should be of particular interest to city residents. 150 Proposed Oregon Transportation Finance Package The Oregon Transportation Finance Committee is a group of Oregonians made up of representatives from the Association of Oregon Counties, the League of Oregon Cities, Oregon Department of Transportation, the Oregon Public Ports Association and the Oregon Transit Association. The Committee 1uzs been working since the end of the ltzst legislative session to put together a comprehensive transporlationfinance package for the 1995 session that 1uzs a broad base of public support. It would fund only the stole's highest priority needs. Input from consumers, providers and interest groups across the state 1uzs been incorporated into the funding package that follows. Hi2hli2hts * An increase in the state ~as that will fund critical road and brid~e maintenance, safety and capacity projects. * Fifty-percent of the new gas tax fees would ~o directly to cities and counties for local road and bridge projects. ... A source of stable fundin~ for public and special transportation. * An amendment to the Oregon Constitution to allow flexibility in the way fees on the use of the automobile can be used. * A lottery reqJlest to fmance aeronautics, freight, rail, light rail and freight mobility projects linked to economic development. Benefits 37% of the package for road maintenance, safety and improvements. 25% of the package for earthquake retrofit of bridges. 25% improvements for public and special transportation for elderly/disabled. 13% for improved rail, freight and airport facilities. Cost * 2-cent gas tax increase in each of two years for roads. * 2-cent gas tax increase in each of two years to strengthen Oregon bridges against earthquakes. * $20 increase in passenger vehicle registration for public transportation. * The package would cost the average Oregon driver less than $6 per month. November, 1994 ~ /~D Package Elements Roads and Brid~es: ... A 2 cent gas tax increase (January 1996, and 1997) raises $94 million per year (fully implemented). The priority road and bridge needs that are unfunded in the next twenty years total $19.2 billion. ... Will fund hie:h-priority road and bride:e maintenance and construction projects. ... Will fund high-priority "freie:ht mobility projects" linked to expanded commerce. ... Fifty-percent of the new dollars collected are passed through directly to cities and counties for ~ road and bridge maintenance and improvements. Earthquake Retrofit for Bridl:es: ... A 2 cent gas tax increase (January 1996, and 1997) for seismic retrofit raises $70 million per year. Estimate for retrofitting Oregon bridges is $1.2 billion. ... Will finance stren~henin~ Oregon bridges against earthquakes. ... Will retrofit bridges connecting lifeline routes and routes critical to commerce. Public and Special Transportation: ... $20 annual increase in passenger vehicle registration fee raises $60 million annually. . ... Constitutional amenrlment to allow fees on the use of the automobile to be used for public transportation. ... Funding distributed to counties and transit and tran~tion districts for public transportation and special transportation for elderly and disabled citizens. Dollars may also be used for roads if public transportation needs are met. Airport Improvements: ... $7 million request could levera~e up to $60 million in federal funds. ... Funding for expansion and improvement of rural and urban airports. ... Projects selected for re~onal balance. Freight Mobility Improvements: ... $30 million lottery request (leverages $19 million in federal funds). ... Funding for road, rail and port projects that improve commercial links. * Projects selected for re~onal balance. High Speed Rail. Light Rail and Other Passen~er Improvements * $64 million lottery request for track, terminal and service improvements for rail and intercity buses; state match for South /North light rail planning and vehicle purchase; * Leverages $168 million in federal funds. November, 1994 ",. ;;- .- f: ~: f: :: ~ ;;; M~:~::~j;.~i::~ I , IOI'-Qlo-Mo-~m 0 o-o-.MM~~C\I~ I'- M !. M .topooioci...i 0- I!;: I: I , , C\I . i i i 1 ot" riC\lio:I'lM~"'OI l'II " o-m~!;l1O Mot" C\I W Mq- ......M ... 0:: : I I: i cW ::> ~I ~q-~olt~~...1 M WI E' o-q- " . "'''' II) I. ('Jq-~C\lII)~"'M! N w IV (j) <I: '" ... . ot". . ot" 0- 10: II) >< M l'IIi C\I <I: I- Z o ZOot" OWo- "'0::'0- 1-0:'" o . w . . .J:>-m IlJ 1-. 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S? _ ~)-::?--':L ! ..0 oG o (\I; 10, oG' ......i , or 10 C'oI 0' ('ll' Mi (\II III C'oI 0- oG " .:; If) M -0 N r I I I I I I I I ! i I I <i!/ I e I I I ill ."J;u &J;L~Cj;=-.C.'LC"'~:~=l'1~": "l-lf" R~.:A-.:.~L~ -~:)t 'l :s :.;. ~ 3' f' ;~ ;~ ~; ! i I I I i -- _1.." -- -- _ _ _ _ _ _ J _ H_ L.....-J -; 9 ., _ ~ '4_ ~ :t _ ~ ~ ~ .:;; S1 [.; J; :a. ~)__IO T J 15E 1 :t j ; _u~t .. ,.I: 15F MEMO TO: City Council through the City Administrator FROM: Public Works Director~ ~ ~ CA_ SUBJECT: Mill Creek Pump Station Troubleshooting Status Report DATE: December 8, 1994 Mill Creek pump station has three main motors to pump the city sewage from the collection system to the treatment facility located on Molalla Road. The pumping system is designed in a way that one of the two 200 HP motors and one 100 HP motor is used to force the entire wastewater from the city's main collection well to the treatment facility. The 200 HP motors are supposed to alternate and relieve the other motor and provide extra reliability. Recently, we have experienced problems with the operation of one of the large motors. One of the motors has been blowing fuses and it has been taken out for repairs. After the first in-house, minor repair, the problem was not resolved. Then the technicians and engineers from the manufacturer of the motor and control device, i.e., General Electric, were called for a major investigation. The motor has been taken to the General Electric shop and it is being overhauled and will be reinstalled next week, but the problem is not expected to be fully resolved. Next we will be further investigating the control devices. Investigation and repair of the control system is expensive. The replacement of the control system is planned in the 1998 upgrading and we hope that this expense will not be necessary earlier. At this time, we do not have any back-up motor and a failure of a second motor or control mechanism could cause major problems for the city. Staff will keep working with General Electric and other outside experts to resolve the problem and will inform the council if the situation deteriorates. GST:lg MILLPUMP.CC ~ 15G MEMO TO: Community Development Director FROM: Bob Arzoian, Building Inspector Bullding Activity for NOVEMBER, 1994 SUBJECT: DATE: December 1, 1994 NOVEMBER 1992 NOVEMBER 1993 NOVEMBER 1994 :H2:. Dollars No. Dollars No. Dollars New Residence Value 8 $ 980,000 4 $655,700 0 0 Multi Family 0 0 0 0 0 0 Residential Adds & Alts 7 60,800 10 57,900 8 $ 51,000 Industrial 2 14,000 0 0 2 2,816,000 Commercial Value 2 35,000 .1 16,000 7 427,000 Signs, Fen.ces, Driveways 8 5,000 2 3,407 3 2,613 Mobile Homes 0 0 2 65,000 6 280,000 TOTAL 27 $1,092,300 206 $ 798,007 26 $3,576,613 July 1 - June 30 Fiscal Year-to-Date $ 4.089.108 $ 8.372.638 $ 6.988.807 ;~~ \Obert Arzoian Building Official RA:bw BldActl1.84 ~ 15H MEMO TO: Mayor and City Council THROUGH: City Administrator Childs FROM Mary Tennant, City Recorder ~ DATE December 7, 1994 SUBJECT: Annual Employee Christmas Potluck and Closure of City Hall Offices During the Lunch Hour This year, the annual potluck luncheon will be held on Friday, December 16th, 12:00 - 1:00 p.m., at the Woodburn Community Center. The Mayor and Councilors are invited to attend this annual function which gives our employees an opportunity to get acquainted with "new" employees on staff and to visit with co-workers with whom we see on an irregular basis. As in the past, we are again soliciting for food, Clothing, toys, and cash donations to help needy families within the community. Our contributions will be given to the "LOVEIANTA" project for distribution. Employees who attend the potluck are being asked to bring a donation to the Community Center to show our support for this worthwhile program. In order to allow all of the full-time staff members an opportunity to attend the luncheon, the ~IHANCB O~~ICB AND POLICE DEPARTMENT BUSINESS O~~ICB will be closed on Friday, December 16th, between 12: 00 noon and 1: 00 p.m.. The Police Department business telephone lines will be answered by the 9-1-1 Center during the office closure. Notices have been posted at each entrance to alert the public of this one-time closure. . HOPE TO SEE YOU AT THE LUNCHEON!!! TO THE MAYOR AND MEMBERS OF THE CITY COUNCIL I am sure that you are aware of the fact that the former mayor appointed, and you approved, ten individuals to serve on the Wastewater Advisory Committee with the condition that it would be in existence for eighteen months unless this time period was extended by the Council. The extra work involved with the consideration of many different options, including former mayor's SEPA plan and the poplar plantation proposal, the committee took more time than first contemplated. The Oregon Department of Environmental Quality is satisfied with our work and it has agreed to an extension of the facility plan deadline to July 18, 1995. 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