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Agenda - 11/14/1994 / f .I 1. 2. 3. 5. CITY OF WOODBURN 270 MONTGOMERY STREET .... WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL DATE: NOVEMBER 14. 1994 - .. . .... ., . . . .'. . . .... ....,' :... ,', .' .' .'" .;f' " .:.:.:.:. " ',' .... ..... '. .' . . .,' .: . . .. .... ....... -..,.:. . . . . . . . -~ .... ::. :. .." " A. Council minutes of October 24, 1994 and Council Workshop minutes of November 2, 1994 Library Board minutes of October 26, 1994 Planning Commission minutes of October 27, 1994 ~ ~ ~ B. C. 4. APPOINTMENTS: ANNOUNCEMENTS: 1. Wastewater Advisory Committee meeting November 15, 1994 at 7:00 p.m. at City Hall 2. Transportation Task Force meeting November 17, 1994 at 12:00 Noon at City Hall PROCLAMATIONS: A. Chamber of Commerce B. Other Committees 6._ A. Written 7._ (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8._ 9._ 10. ~._.~~f.8:f.ri.~.~~.J..':" _Vitw8nmtSM A. Council Bill No. 1589 - Resolution authorizing an amendment to the U. S. West Installation/Maintenance Agreement. B. Council Bill No. 1590 - Resolution authorizing Transfer of Operating Contingency Funds. C. Contract Award - Aquatic Center Construction. D. Contract Award - Purchase of Water Pipe. .lOB ~ .lim .1QA E. Easement Exchange - Senecal Estates. F. Reaffirmation of Youth Service Team Commitment. G. Authorization to Apply for Community Block Grant. H. Grant Application - COPS FAST (Community Policing). I. Jail Inspection by Council. J. American Heart Association - Request to Canvass for Funds. .1j2E 1m: .1mi .1mi .12..! .1QJ A. ~;J>~~k:" .~ .t1"~~; . . .. -.. Bills for the month of October 1994. 11A 11. ~) ~A .... illiS;JE\i d{ . ...... -. . v 12. 13. 14. ~ 1 ~l~ M ~i l;{h.t . A. -" ::. . . ':. 0:.:.. . .. ~. ..... .. . .. . .. ., . Specialty Polymers - SPR 94-20 HA 15._ A. Status of Dangerous Building at 347 N. Front St. (verbal update from Salud officials). B. C. D. E. F. G. H. Draft - Chronic Nuisance Property Ordinance. Water Status Report. Summary Report - Ambulance Workshop. Competitive Telecommunications Franchise Application CERT /Timber Dependent Communities List Status Report - Library Repairs Building Activity Report for October, 1994. .19 15C. 1.512 15E 1m: no. ~ 16. 17._ 18._ TAPE READING 0001 0013 0034 0045 OO~ .0,).17 3A COUNCIL MEETING MINUTES October 24, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OP WOODBURN, COUNTY OP HARION, STATE OP OREGON, OCTOBER 24, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. Administrator Childs informed the Council that Attorney Shields was not available to attend tonight's meeting, however, his associate, Sharon Mitchell, was present at the meeting to answer any legal questions that may arise. ROLL CALL. Mayor councilor Councilor Councilor Councilor councilor Kelley Figley Galvin Hagenauer Jennings sifuentez Present Present Present Present Present Present Staff Present: City Administrator Childs, Attorney Sharon Mitchell, Public Works Director Tiwari, community Development Director Goeckritz, police Chief Wright, Finance Director Gritta, Public Works Manager Rohman, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council minutes of October 10, 1994 and accept the Planning commission minutes of October 13, 1994 as presented. The motion passed unanimously. APPOINTMElR - CITY COUNCIL WARD I. Mayor Kelley appointed Fred Kasachev to fill Ward I position which expires December 1996. Councilor Figley reiterated her comments made at the last meeting and questioned if there was more support from the constituents for Mr. Kasachev's appointment. She stated that citizens within the Ward are in support of another individual and she feels that the wishes of those citizens should be considered. FIGLEY/JENNINGS... appointment be rejected. On roll call vote, the motion passed 4-1 with Galvin voting nay. MEETING ANNOUNCEMENTS. The Wastewater Advisory Committee will meet on Tuesday, November 1, 1994, 7:00 p.m., at Woodburn city Hall. Page 1 - Council Meeting Minutes, October 24, 1994 3A COUNCIL MEETING MINUTES October 24, 1994 TAPE RF..ADING Councilor Jennings also advised the public that the Transportation Task Force is now meeting the first and third Thursday of each month from 12:00 noon to 1:00 p.m. in the city Hall council Chambers. 0150 COMMITTEE REPORT -- WORLD BERRY K1JSEUH. Nancy Kirksey, representing the Museum Board, stated that the Museum had their first "old time" matinee on October 6th and the next "old time" matinee is scheduled for November 23, 1994. Additionally, the Museum will soon be selling 1995 calendars which is a major fundraiser for the Museum to help pay the annual lease payment for the building. Pauline Neal spoke on behalf of the CUb Scouts, Pack 152, who will be selling the calendars. The scouts will receive $.50 for each calendar sold which helps contribute to their fundraising efforts. She urged the public to support this local fundraising activity. 0245 Mayor Kelley stated that he had attended a meeting at the local PGE office regarding programs that they had available and would be willing to assist the city in anyway possible. councilor Figley stated that she, along with other Councilor Hagenauer and other staff members, had attended the same meeting and was told by PGE that they have people and funds available to help in worthwhile projects towards the goal of strong families and healthy communities. 0280 COUNCIL BILL 1587 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 1994- 95 REI HABITAT FOR HUMANITY PROJECT. Council Bill 1587 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared council Bill 1587 duly passed. 0308 COMPUTER AIDED DISPATCH (CAD) CONTROL PROCESSING UNIT UPGRADE. Communications Manager Wolf recommended in her memo to the council the authorization to upgrade the current control processing unit to provide a substantial performance improvement with the current software system and to meet future growth requirements. The cost of the new unit is $39,676.12 plus shipping and handling. Funds within the 9-1-1 Development fund are available to pay for this upgrade. JENNINGS/FIGLEy.... authorize the upgrade of the Control Processing Unit (CPU) within the communications center pursuant to the existing customer agreement with International Business Machines Corp. (IBM). On roll call vote, the motion passed unanimously. Page 2 - council Meeting Minutes, October 24, 1994 3A COUNCIL MEETING MINUTES October 24, 1994 TAPE READING 0335 CONTRACT AWARD - COUNTRY CLUB ROAD REALIGNMENT PROJECT. Bids were received from the following contractors: Gelco Construction Co., $246,395.60; Kerr Contractors, $279,310.00; North Santiam Paving Co, $302,719.05; Brock Construction, $320,403.50; and D & D Paving, $366,958.78. It was noted within the staff report that the low bid was 12% over the engineer's estimate, however, a majority of the overage was due to recent upgrades to ODOT's standard specifications for traffic signal installation. Funding sources for the project include the state fund exchange program and the direct state Signal Modification program fund. The project includes the removal of two existing traffic signals and the installation of one traffic signal along with the construction of the realigned roadway. JENNINGS/FIGLEY... contract be awarded to Gelco Construction Co. in the amount of $246,395.60. On roll call vote, the motion passed unanimously. 0360 REOUEST FOR INSTALLATION OF "NO PARKING" SIGNS ON JAMES STREET NEAR THE FIRE DEPARTMENT SUBSTATION. Staff recommended the installation of "No Parking" signs on the north side of James Street opposite the Fire substation and on the south side between the substation driveways to allow for easier access to the substation. JENNINGS/FIGLEy.... approve the request for "No Parking" sign installation. The motion passed unanimously. 0371 AMBULANCE FRANCHISE RENEWAL - COUNCIL WORKSHOP. In a brief review of his memo, Administrator Childs stated that Woodburn and Mt. Angel are the only two known cities that have ambulance franchises, however, Washington or Clackamas County recently entered into some form of a franchise with their ambulance services. It was the consensus of the Council to hold a workshop on this issue on November 2, 1994, 7:00 p.m., at City Hall. 0453 CLAIMS FOR THE MONTH OF SEPTEMBER 1994. SIFUENTEZiGALVIN... approve voucher checks #24412 - #24794 for the month of September 1994. The motion passed unanimously. 0467 Rosemary Hammack, 1225 Hardcastle, stated that the apathy within the City shows when there seems to be no support from her neighborhood, the Council, or o~her local citizens on trying to get some ordinances passed to curtail the gang problem in Woodburn. She stated that people are moving from Woodburn because of the gang situation and she also expressed her opinion that the Gang Task Force is not doing anything to help solve the problem. Councilor Jennings reiterated that staff is working on the nuisance housing ordinance which should be presented to the Council for review next month. Page 3 - Council Meeting Minutes, October 24, 1994 TAPE READING 0575 ~ 0986 3A COUNCIL MEETING MINUTES October 24, 1994 Layton Frawley, 1243 Woodland Ave., expressed his sympathy for the two (2) individuals who are willing to serve as Councilor in Ward I and he hoped that something could be worked out to an amicable solution in the near future. STAFF REPORTS. (A) Playa de Oro Liquor License Application Update -- Chief Wright stated that the 21 conditions imposed by the Council were reduced to 12 conditions by OLCC license investigators. The video camera conditions were removed by OLCC staff, however, Mr. Rodriquez has assured the Police Department that he will install the video system even though it is not part of the final conditions. Even though the department's preference would be for non-issuance of the license, he felt that Mr. ROdriquez is intent on trying to insure a well-maintained establishment. (B) Woodburn Bank Building, 199 N. Front street -- community Development Director Goeckritz stated that the state and County Building Code officials have reached an agreement on the rehabilitation measures to be taken and the city should receive the plans back from the County later this month. Hopefully, all permits will be issued within a few weeks and work will begin to rehabilitate the building. (C) Salud Medical Building, 347 N. Front street -- Director Goeckritz stated that Executive Director Al Nunez, along with Curt Arthur and Board member Patrick Vance, will be in attendance at the November 14th meeting to update the Council on the status of this building. (D) Water Test Results -- Public Works Manager Rohman advised the public that, following chlorination of waterlines in the wilson street area, test results for coliform bacteria show negative. Notices will be sent to customers around November 4th as required by Health Dvision rules. (E) Library Remodeling -- Library Director Sprauer stated that the remodeling project is getting closer to completion and that they had found cracks in the floor in most areas. The mezzanine will reopen in a few days and the childrens' Library section by next week. Cracks in the walls are also being repaired and the interior is being repainted. While work is being done in the main entry, the Library will be closed from Thursday, November 10th through Monday, November 15th. She thanked the staff and the library patrons for their cooperation while this project has been in progress. (F) Railroad Crossing Improvement -- The materials for the Young Street crossing are at the site and improvement of the crossing will be done as soon as Southern Pacific crews are Page 4 - Council Meeting Minutes, October 24, 1994 T~E READING 1000 1030 1376 3A COUNCIL MEETING MINUTES October 24, 1994 available to complete the work. It is anticipated that the work will be done before the first of the year. Mayor Kelley stated that two complaints regarding election law violations had been filed with the Secretary of State's Office after those citizens had received a letter from him in response to the appointment of an individual to the Ward I Councilor position. The Secretary of State's office has provided him with a response to the complaints stating that they did not feel that there were any violations of law with the letter. Councilor Sifuentez expressed concern regarding Ms. Hammack's statements that nothing is being done about the gang situation in town. She stated that, as an individual, she cares about the community and gives endless hours to make things better within the community. She requested that Chief Wright provide the Council with a verbal status report on this issue. Chief Wright stated that he felt that the Council and staff had been doing something to address this issue which is not only a problem in Woodburn but in most other cities in the area. The City, in concert with the School District and Juvenile Department, have recently hired Gang Intervention specialists to work with individuals and families involved in gangs. He briefly reviewed the number of calls reported this last weekend on gang related activities as it compares to total calls received and stated that one of the calls did involve the discharging of a shotgun by an individual at a parked vehicle that had no occupants. On the next Council agenda, staff will be presenting a proposed Nuisance House ordinance. In the past, his staff has worked with landlords to expedite the eviction process, however, it is hoped that the proposed ordinance will make the process even smoother. He reminded the public that neighborhoods need to be vigilant and residents need to call the Police Department when something occurs since any piece of information can be used to solve a crime that has been committed. Councilor Jennings also stated that he shares the concern on gang issues and he feels that it takes time to accomplish a task that will hold up later in court. He also expressed his opinion that the Gang Task Force has done a lot of good in the community. Councilor Figley stated that she would like to see the registration of all rental homes in Woodburn even though licenses may not be required for a single unit for the purpose of knowing who to contact when the need arises. She also felt that citizens need to talk to their legislators on gun control issues. Page 5 - Council Meeting Minutes, October 24, 1994 TAPE READING 1488 1503 1577 1588 llll ATTEST 3A COUNCXL MEETXNG MXNUTES October 24, 1994 Mayor Kelley urged the citizens to exercise their right to vote at the November 8th general election. Dick Pugh, 1460 Willow, expressed his appreciation to the Council and staff for not instituting laws without first investigating all of the legal aspects. He suggested that citizens take on more responsibility, such as stronger neighborhood watch programs, which may eventually discourage gang activity within the community. EXECUTXVB SESSXON. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1) (d) to conduct deliberations with persons designated by the governing body to carryon labor negotiations. The motion passed unanimously. The meeting adjourned to executive session at 7:52 p.m. and reconvened at 8:32 p.m.. COUNCXL BILL 1588 - RESOLUTION AUTHORIZXNG MEMORANDUM OF AGREEMENT WITH AMERXCAN FEDERATXON OF STATE. COUNTY Ii MUNXCIPAL (APSCHE) EMPLOYEES REGARDXNG COMPENSATION AND RECLASSXFICATXON MATTERS. Council Bill 1588 was introduced by Councilor Hagenauer. Recorder Tennant read the bill in full since it had not been presented to the Council as part of the original agenda packet. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1588 duly passed. ADJOURNMENT. JENNINGS/FIGLEY... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:35 p.m.. APPROVED LEN KELLEY, MAYOR Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, October 24, 1994 3A Executive Session COUNCIL MEETING MINUTES October 24, 1994 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 24, 1994. CONVENED. The Council met in executive session at 7:54 p.m. with Mayor Kelley presiding. The session was held under the authority of ORS 192.660 (1 Hd). ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Sifuentez Present Present Present Present Present Present Staff Present: City Administrator Childs, Attorney Sharon Mitchell (City Attorney Shield's Associate), City Recorder Tennant Administrator Childs provided the Council with a status report on labor negotiations with represented union employees of AFSCME and the Woodburn Police Association. ADJOURNMENT. The executive session adjourned at 8:27 p.m.. APPROVED LEN KELLEY, MAYOR ArrEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, October 24, 1994 COUNCIL WORKSHOP MEETING MINUTES November 2, 1994 3A TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 2, 1994. 0003 CONVENED. A workshop session had been scheduled at the last regular Council meeting to discuss Ambulance Service Franchise issues. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Sifuentez Absent Absent Absent Absent Present Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant Other individuals present: Randy Garner, President, Woodburn Ambulance Service; Shawn Baird, Woodburn Ambulance Service; Richard Van Orman, Mt. Angel City Administrator; Kaye Winona, Woodburn Independent Even though there was no quorum of the Council present, it was the consensus of the Councilors present to continue the workshop since it is for informational purposes only and no decisions would be made by the Councilors. QQ82 City Administrator Childs advised the Councilors that the ambulance franchise expires on January 31, 1995 and the purpose of the workshop was to discuss the issue of continued regulation of the ambulance service. He reviewed his memo which outlined advantages and disadvantages in continuing the franchise. Advantages included 1) enforcement of service levels not already provided for at the state and county level, 2) sole provider status even though the franchise is non-exclusive, 3) continuation of franchise fee revenues which amount to a!>proximately $8,000 annually, and 4) the potential for legal liability if the service was franchised. Reasons for discontinuing the franchise include: 1) quality and level of service currently regulated by the State Health Division and respective administrative rules, 2) scope of operations is regulated by the Marion County Ambulance Service Area Plan, 3) limited number of franchises in Oregon, mainly Woodburn, Mt. Angel, and Lake Oswego, 4) rates and charges regulated to large degree by Medicare, and 5) potential legal liability by not franchising. Page 1 - Council Workshop Meeting Minutes, November 2, 1994 COUNCIL WORKSHOP MEETING MINUTES November 2, 1994 3A TAPE READING 0317 City Attorney Shields presented a brief overview on the regulation of ambulances and legal issues which need to be carefully reviewed. He stated that the City's current franchise with Woodburn Ambulance was adopted in 1989 just before the County Area Service Plan was formed to define territory served by ambulances. In Marion County, the Area Service Plan has not been formally adopted but it is anticipated to be adopted within the near future. In regards to the Medicare issue, he stated that the cases taken to court in other states involved a contractual and referral issue. He felt that the City's current franchise ordinance would not violate federal law since it is a fee to the ambulance service to operate on City streets. He also stated that he would need to do an in-depth study on this issue before he would provide a more conclusive legal opinion on this question. Administrator Childs stated that he had not asked our Attorney for a legal opinion as of this date because of the time involved and, in addition, he felt that the City was not in violation of any existing laws. The franchise fee is 1 % of gross revenues. He referred to a report from a consultant of the American Ambulance Service outlining specific items that would constitute illegal actions on the part of the City as it relates to fees and services, none of which are, in his opinion, included in the City's current franchise ordinance. Randy Garner expressed his opinion that there is a violation of the federal laws since the Ambulance service is taking federal money and using that to pay fees. He has taken this issue to the Ambulance Service National Convention and even spoke to the person who wrote the report, David Worfel, referred to by Administrator Childs. He stated that Mr. Worfel is a legal consultant for the American Ambulance Service who deals directly with Medicare and Medicaid issues and, after a brief discussion with him, he has come to the conclusion that the franchise fee is not an allowable use of these federal funds. Mr. Garner expressed concern over the threat this issue may have not only for his own business but also the City. If the franchise fee was eliminated, he proposed to reduce his basic rate by the amount of the fee. 1166 Richard Van Orman stated that the franchise with Mt. Angel will expire on June 30, 1995. The franchise ordinance is structured similar to Woodburn's, however, the history of the franchise is different. In Mt. Angel, the revenue issue is secondary and other issues included in the franchise are most important. He expressed his opinion that the City has the ability to franchise, however, the franchise fee is a separate issue which needs to be addressed in more detail. Page 2 - Council Workshop Meeting Minutes, November 2, 1994 COUNCil WORKSHOP MEETING MINUTES November 2, 1994 3A TAPE READING Sean Baird briefly reviewed the recent Lake Oswego franchise ordinance which will sunset when the Clackamas County Ambulance Service Plan goes into effect. It was noted that fees collected under lake Oswego's ordinance are dedicated to certain emergency medical programs and not just to the General Fund. 1621 Randy Garner stated that even with a franchise in place with the City, Marion County can still determine who will be the provider for our service area. He also stated that the Marion County Commissioners have been receptive to the desires of the local jurisdictions which would allow current providers the opportunity to serve their respective communities. It was also noted that the City's 1989 franchise with Woodburn Ambulance had incorporated requirements which are similar to what is now required by the State. Through the legislative process, the State has mandated a County-wide Ambulance Service Area Plan. The service area, once it is finally adopted within the County, will only have one specific provider covering a specific area. ' 2730 Councilor Jennings expressed concern regarding the franchise fee issue since their seems to be some controversy as to whether or not it can be collected without violating any federal Medicare or Medicaid laws. Councilor Sifuentez expressed her preference to keep the franchise fee intact if it can be legally done since other city services, such as police services, are often necessary when the ambulance service is called. Councilor Jennings suggested that another workshop be held once additional information on the payment issue has been obtained from staff. Randy Garner stated that he is not willing to pay the franchise fee unless an opinion is received from the federal government which would allow the payment of the fee. He reiterated his concern that continued payment of the fee may jeopardize Medicare payments to local citizens. Administrator Childs stated that staff would investigate the fee issue further and prepare a staff report for the Mayor and Council. 3100 The workshop concluded at 8:43 p.m.. APPROVED LEN KELLEY, MA VOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, November 2, 1994 38 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: October 26, 1994 Willy Baldwin - Present Nancy Bowman - Absent Dorothy Jaeger - Present Gloria Predeek - Present Jean Weatherill - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: Vice-President Gloria Predeek called the meeting to order at 12 Noon. SECRETARY'S REPORT: The monthly Board minutes of August 24, 1994 were approved as submitted. The September monthly meeting was not held. DIRECTOR'S REPORT: The monthly statistics were self-explanatory. Circulation statistics were lower, possibly due to the repairs to the library. Activities: A list of activities was distributed to the Board. The library will be closed November 10, 11, & 12 for the Veteran's Day holiday and for the repairs to the main part of the library. This gives the contractor Thursday through Monday for the repair work. Due to the repairs, Sunday open hours will not start until December. The library will be closed Thursday and Friday, November 24 & 25 for Thanksgiving. OLD BUSINESS: Building Repair Project: Painting and carpeting is in progress. The Youth Services area is being finished today. The water damaged ceiling tile will also be replaced as a separate project. By November 15, the repairs in all of the public areas should be completed. The 1 '-Ii" 1"jO.t{" 'f /'f'flj'bl;;/J . r, ;":'!'.,.,............ v',_ , , 38 heating system has been set to pull in extra outside air during the night to circulate fresh air throughout the building. Heating System Project: The study of the heating system was completed. The cost to replace the two fans and add sound proofing would be $52,000 for the library. The City is in the process of deciding how to proceed. Parking Lot Project: The City engineers are working on the plans. About thirteen parking spaces could be added. By-Law Changes: The Board voted to adopt the following changes to the By-Laws: The election of officers is to be held at the annual meeting in the month of January (instead of July) to coincide with the appointment (or re-appointment) of Board members by the Mayor. Also added: The library's Secretary will prepare minutes of each meeting from the tape recording of the meeting. NEW BUSINESS: CCRLS: CCRLS is going forward with the change in funding from under education to local government. Upholstering: Next week Uni-Group, a section of the Department of Corrections, will give an estimate for the re-upholstering of the cushioned chairs. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 12:35 PM. Respectfully Submitted, ~~ -'( ~~ Judy Coreson Recording Secretary Library Board Minutes - 10/26/94 2 3C MINUTES PLANNING COMMISSION MEETING OCTOBER 27, 1994 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Warzynski Mrs. Bjelland Mrs. Henkes Mrs. Davis Mr. Pugh Mr. Finch Mr. Atkinson Mr. Kosikowski Mr. Salyers Present Present Present Present Present Absent Present Present Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner 2) MINUTES: The Planning Commission minutes of October 13, 1994, was accepted with the addition of the part where Commissioner Kosikowski asked staff if any correspondence or communication had been received from any state agencies stating that the city was in any violation of any ordinances or laws for their lack of implementing this multifamily zoning suggested requirement. The answer was no. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None 5) PUBLIC HEARING: A. Conditional Use 94-02, Site Plan Review 94-20, Partition 94-09 Staff read the statement necessary to open the public hearing. Staff stated that the applicant wished to build a 21,000 sq. ft. general warehouse and PCMIN 1 0-27.94 SG:bw 1 3C production building and a partition to create two lots. The applicant is Specialty Polymer. Staff read the Approval Criteria, the Raise it or Waive it Rule, and the Right to Have the Hearing Remain Open. Staff stated that the applicant, Specialty Polymer, was present in the audience to answer any questions the Commission might have. Staff stated that this was an expansion of their present facility located in the Industrial Park. It is properly zoned for this use. Staff stated that she visited the site and found what she believed to be a mobile office that she felt was only supposed to be temporary. She was informed by the applicant that this was not the case. She stated that the applicant was here and could address that issue. Staff stated that the applicant is responsible to contact DEa if any of the products or uses in the building change. Chairperson Warzynski asked if the applicant wished to speak. Windel Foot, owner of the property and lease it to Specialty Polymers, stated that the mobile office hasn't been there for over a year. He stated that what staff thought was a mobile office was a refrigerated box that materials are kept in and shipped over seas. This will be moved into the new building. The railroad spur will be connected to the existing one. He stated that in the existing facility they manufacture water based coatings for paint. He stated that they will not be manufacturing polymers in the new building. It will be used mainly as a warehouse. Commissioner Bjelland asked how long the mobile office had been in place. Mr. Foot stated they had been working on a joint venture with Franklin International and they were leasing the office and they moved as soon as the joint venture was terminated. Commissioner Kosikowski asked how many new employees this facility would employ. Mr. Foot stated that at the present they would be utilizing some of their existing employees and at the present time it would be difficult to say how many new employees would be needed. He stated that they operate 24 hours a day, 5 days a week. He stated that at first it would be only day shift, later it could grow to all three shifts. Commissioner Henkes asked about the access road, was it for employees or just emergency vehicles. PCMIN 1 0-27.94 SG:bw 2 3C Mr. Foot answered that it would be a full permanent right of way and it would be through the existing property. Chairperson Warzynski asked if there was anyone who wished to speak for this project. There were none. She then asked if there was anyone who wished to speak against this proposal. There were none. Chairperson Warzynski closed the public hearing. Commissioner Kosikowski made the motion to approve Conditional Use 94-02, Site Plan Review #94-20 and Partition #94-09 as presented by staff with all recommendations contained therein. Commissioner Pugh seconded the motion. A vote was taken and the motion passed unanimously. 6 REPORTS: A. ADDENDUM STAFF REPORT - PLAN MAP AMENDMENT 94-02, ZONE CHANGE REaUEST 94-03 Staff stated that this was the findings of fact based on the discussion that the Commission had with staff and the applicant. The findings of fact for denial for the zone change request. If the Commission is comfortable with these findings or the Commission wishes to add to or delete any the findings staff has developed please let us know before we present this to Council. Commissioner Bjelland made the motion to accept the Addend um Staff Report for Plan Map Amendment 94-02 and Zone Change Request 94-02 with the findings of fact for denial to be sent to Council. Commissioner Pugh seconded the motion. A vote was taken and the motion passed unanimously. B. DISCUSSION ON PROPOSED STREET PATTERNS AND CONNECTIONS Staff stated that the zoning ordinances being revised would be given to the Commission. One or two at each meeting. PCMIN10-27.94 SG:bw 3 3C Staff also stated that the Commission would be receiving the Transportation Task Force minutes due to the upcoming public hearings in April or May, 1995. Staff stated that the Commission would be responsible for reviewing the transportation plan and making recommendations to the Council. 7 BUSINESS FROM THE COMMISSION: Chairperson Warzynski stated that on television Channel 16 someone took a swipe at the Planning Commission regarding the zone changes they did not approve. Commissioner Pugh stated that the previous zone change for the now bankrupt factory outlet store was changed from Multi-family residential to Commercial due to the location next to 1-5. That particular piece of property was a considerable distance from any other residential zone. At this time the zone identity is now in limbo. The next developer who wishes to develop this property will have to submit a request for a zone change. Staff stated that Commissioner Henkes and Commissioner Pugh's appointments would be up in December 94. He asked if they wished to be reappointed. Commissioner Henkes declined due to being out of the city so much during the winter. Commissioner Pugh stated he wished a little time to make a decision. 8 ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCMIN 1 0-27.94 SG:bw 4 M E M 0 RAN DUM 10A November 9, 1994 To: City council through the City Administrator From: Communications Manager Marianne Wolf SUBJECT: INSTALLATION OF THE MAARS TELEPHONE SYSTEM RECOMMENDATION: Approve the accompanying resolution to ammend the existing contract with US WEST. authorizing the installation of the US WEST MAARS 9-1-1 telephone system, under the terms and conditions of the original purchase contract entered into by the City of Woodburn in January, 1992. The remaining cost of the system is $75.961.00. BACKGROUND: During the fall of 1991, the City of Woodburn negotiated an agreement with US WEST Communications for the purchase. installation and warranty of Enhanced 9-1-1 telephone equipment, marketed as the MAARS Plant system. The final contract preparations and subsequent purchase of the system was postponed due to simultaneous actions occurring in the telephone service provider community and in the 9-1-1 community. The Oregon PUC imposed new regulations on the major telephone service providers which affected their costs to provi de Enhanced 9-1-1 servi ce. Oregon Emergency Management (OEM) in an effort to manage the costs associated with implementing Enhanced 9-1-1 statewide, advised the Public Safety Answering Points that if they were unable to have their enhanced systems in place by December 31, 1991, they would need to wait for OEM authorization or run the risk of not bei ng rei mbursed for thei r costs. US WEST was unable to meet the i nsta 11 at ion deadl i ne imposed by OEM, therefore the Ci ty of Woodburn elected to delay the project. A lthough the proj ect was delayed, the Ci ty di d enter into a purchase contract with US WEST in January, 1992, and made a 20% down payment on the MAARS system, which allowed the City to take delivery of a Uninterruptable Power Supply System, which was part of the equipment purchase and which we have had installed since the Spring of 1992. Presently our 9-1-1 phone lines are filtered through two separate phone systems before being answered by communications personnel. The lines are routed through the City's 'Dimension' system, then through an AT&T Horizon box, which is an antiquated PBX system. The phone lines lose between 2 and 3 dB's of volume as passing through each system. This has created a problem with our voice recorders not having sufficient volume to activate the record modules. lOA Page 2 We are also unable to expand the present Horizon system beyond the two existing dispatch positions because the equipment is so outdated that AT&T no longer manufactures compatible equipment. Because the City of Woodburn, and US WEST were both "victims" of circumstance beyond either's control, US WEST has agreed to upgrade the telephone equipment with all the software and hardware improvements that have been developed since 1992, without any additional cost to the City. They will also honor the original purchase price, terms and conditions of the original contract, and the original warranty and maintenance costs. The only additional costs are for an additional keyboard for use with the deaf telecommunications system (TOO) and for a system trouble alarm. At the October 18th meet i ng of the communi cat i on center's User Board, board members voted unanimously in favor of pursuing the installation of the telephone system. The cost owing is $75,961.00 and there are funds available in the 9-1~1 Development Account to cover this expense. This is an expense which qualifies for reimbursement by the state 9-1-1 program, once the Enhanced 9-1-1 plan for Marion County is approved and system implementation is authorized. Staff recommends that the addendum to the original contract with US WEST be signed and that the MAARS telephone system be installed. If this motion is passed, a resolution will be presented requesting authorization for a transfer of 9-1-1 contingency funds to cover the remaining cost of the system. \ I . ~ %~ ~~~ WOLF - MAN NORTH MARION COUNTY CO CITY OF WOODBURN 10A COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO AMENDMENT 1 TO THE U.S. WEST PUBLIC SAFETY PRODUCT SALES/INSTALLATION/MAINTENANCE AGREEMENT AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT. WHEREAS, the Woodburn City Council in 1992 authorized a Sales/lnstallation/Maintenance Agreement with U.S. West Communication Services, Inc.; and WHEREAS, it is now necessary to amend this agreement so that installation of the US West MAARS 9-1-1 telephone system can occur, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into Amendment 1 to the U.S. West Public Safety Product Sales/Installation/Maintenance Agreement with U.S. West Communication Services, Inc., a copy of which is attached hereto as exhibit · A. and, by this reference, incorporated herein. Section 2. That the Mayor is authorized to sign said agreement on behalf of the City of Woodburn. 2T~~ Approved as to form: . , \J City Attorney \ \ \ \0 l1~ Date APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. ORDINANCE NO. EDIBIT "A" PAGE 1 of 3 10A AMENDMENT 1 TO U S WEST PUBLIC SAFETY PRODUCT SALESIINST ALLATIONJMAINTENANCE AGREEMENT This is AMENDMENT 1 between CITY OF WOODBURN ("CUSTOMER") and U S WEST COMMUNICATIONS SERVICES, INC. ("USWCS"), for the provision of PUBLIC SAFETY EQUIPMENT, is entered into by the parties to add additional equipment as described on Attachment 1 of this Amendment. Section 1. The term of this Amendment shall be coterminous with the underlying Agreement. 0 Section 2. All other charges, terms and conditions remain as stated in the original Agreement. The parties hereby execute and authorize this Amendment as of the latest date shown below: CITY OF WOODBURN. US WEST COMMUNICATIONS SERVICES, INC. Signature Signature Name Printed/or Typed Name Printed/or Typed Title Title Date Date OCTOBER 24,l994/MHIWOODBURN.AME SEA-941024-OO51/EG PAGE 1 EXHIBIT "A" PAGE 2 of 3 ATTACHMENT 1 TO SALESIINSTALLATIONJMAINTENANCE AGREEMENT BETWEEN CITY OF WOODBURN AND U S WEST COMMUNICATIONS SERVICES, INC. 10A ------------------------------------------- ------------------------------------------- CITY OF WOODBURN LOCATION: 270 MONTGOMERY STREET WOODBURN, OR 97071 SYSTEM: MAARS W/CAD 5 TRKS/3 50B ELECTROKEY FLUSH CONSOLES DESCRIPTION MFG NO. US WEST an::: TOTAL PRICE SO-LN ELECTROKEY 8S0307-00703E05 3520052N 3 $18.563,00 W/ANI DISPLAY &Allcurour AU FLUSH MT MON 04000-10030 35200S2N 3 5.643,00 TIU TRK INTERFACE UNIT 85031().()()103 3S20064N 5 10.148.00 RMU REMOTE MTC UNIT 85031()'()()3O 1 3S20008N 1 3.168.00 DBU DATABASE UNIT 850310-00401 3S20009N 1 3,432.00 CW CAD INTERFACE UNIT 85031().()()701 3S20012N 1 2,888.00 CRU CAlL RECORDS UNIT 850310-01001 3S20016N 1 2.805.00 PSU POWER SUPPLY UNIT 850315-00101 3520017N 2 2.310.00 PSClI2L PROG STORAGE CART 8S0308-OO102 3S20020N 1 990.00 EQT CAB 70' H 00600-40611 3510052n 1 2,912.00 RACKUPrrEST SYSTEM 809800-30001 3520023N 1 5."5.00 RACKUPrrEST MODULES 809800-20001 3S20024N 9 2.228.00 RACKUPrrEST APU 809800-10001 3520025N 3 990.00 TECHNICAL MANUALS 850359-00107 3520026N 1 33.00 OPERATOR MANUALS 850358-00101 3520027N 3 99.00 roD INTERFACE W/CA 830308-00301 3S20047N 3 644,00 roD KEYBOARD 040()()-Q9395 3S20048N 1 221J!2 SUB TOTAL $62,915.00 SO-LN KSU 99930-PESSOA 3500221N 1 2.305.00 K'IU llNE CARDS 99933-MPE400H 3500224N 23 .l.2Wlll SUB TOTAL $3,519.00 CABLING & MISCELLANEOUS MATERIALS $1081100 TOTAL EQUIPMENT $77,255.00 INSTALLATION 80 ~ TOTAL MAARS $82,455.00 BEST UPS 208VI24OV FD4 3KV A 4,470.00 EXT MAN BBM BYPASS SW SWE42-BBM-l 570.00 *3-YR PROTECTION PLANT CP-4D 1,820.00 W/AC DISCONNECT SHIPPING 1lJ.J1l SUB TOTAL $7,587.09 POWERUPS WIRING, INSTALLATION & TlJRNlip NOTE #11#2 $ 4 088.00 TOTAL UPS $11,675.09 PRICES GOOD FOR 60 DAYS FROM OCTOBER 13, 1994. PRICES DO NOT INCLUDE APPLICABLE LOCAL. STATE, OR FEDERAL TAXES, OCTOBER 24, 1994/MHIWOODBURN .AME SEA-941024-OO51/EG PAGE 1 EXHIBIT "A" PAGE 3 OF 3 ATTACHMENT 1 (continued) 10A TO SALES/INSTALLATIONJMAINTENANCE AGREEMENT BETWEEN CITY OF WOODBURN AND U S WEST COMMUNICATIONS SERVICES, INC. ------------------------------------------- ------------------------------------------- CITY OF WOODBURN LOCATION: 270 MONTGOMERY STREET WOODBURN, OR 97071 SYSTEM: MAARS W/CAD 5 TRKS/3 50B ELECTROKEY FLUSH CONSOLES DKl\CRIPTION MFG NO. USWEST m:Y TOTAL PRICE SUMMARY DESCRIPTION TOTAL PRICE GRAND TOTAL $82.455.00 $11 675 00 $94,130.09 MAARS UPS . FULL FACTORY REMEDIAL MAINTENANCE PARTS AND LABOR. UPS 1HREE YEAR WARRANTY INCLUDED WITH CUSTOMER PROTECTION PLANS. PARTS AND LABOR PROVIDED BY MANUFACTURER. ~ #1 .POWERUPS. WIRING, INSTALLATION AND TURNUP 4.3KVA UPS WIRED FROM Bun.DING PANEL WITH EXTERNAL BYPASS AND DISCONNECT. NEW LOAD DISTRIBUTION PANEL WITH SEVEN OUTLETS. 12 .POWERUPS. ARE FACTORY INSTALLATIONS AND ARE GUARANTEED TO MEET OR EXCEED NATIONAL ELECTRICAL CODE, LOCAUSTATE REGULATIONS AND FACTORY SPECIFICATIONS. SYSTEMS ARE CHECKED our AND STARTED UP BY A FACTORY TECHNICIAN WITH LIVE SIMULATED POWER OurAGESAND TECHNICIAN PROVIDES OPERATOR TRAINING. CONDmONS: A DEDICATED LINE Wll..L BE REQUIRED FOR REMOTE DIAGNOSTICS OF MAARS SYSTEM. ALL HEADSETS TO BE PROVIDED BY CUSTOMER. PRICES GOOD FOR 60 DAYS FROM OCTOBER 13, 1994. PRICES DO NOT INCLUDE APPLICABLE LOCAL, STATE, OR FEDERAL TAXES. HQm;, THE UPGRADE OF mE MAARS COMPONENTS ARE AT NO ADDmONAL COST TO TIlE CUSTOMER. ENHANCEMENTS TO THE SYSTEM WHICH ARE IMPLEMENTED AFI'ER TIlE CONTRACT SIGNING WILL REQUIRE ADDmONAL COSTS TO TIlE CUSTOMER. WARRANTIES AND MAINTENANCE ARE STILL VALID. OCTOBER 24, 1994/MH/WOODBURN .AME SEA-941024-OO51/EG PAGE 1 U S WEST Communications, Inc. 1900 Southwest Fourth Avenue Room 100 Portland, Oregon 97201 Business and Government Services ll~~ COMMUNICATIONS @ lOA November 4, 1994 Ms. Marianne Wolf Director of North Marion County Communications 270 Montgomery Street Woodburn, OR 97071 Dear Marianne: Enclosed is the original contract and the addendum confirming that the original terms and conditions of the original contract are still in place. The costs shown on the original contract do not reflect the 20% downpayment that was made by the City of Woodburn in March of 1992. Part of this payment was considered the payment for the UPS system that was installed in 1992. The total costs outstanding on the new Maars 911 Equipment are as follows: Contract Change Order Total amount due $94,130.09 -$18.826.02 $75,304.07 +$ 656.88 $75,960.95 Total contract 20% downpayment If you have any questions regarding this information, please call me. We are still trying to meet the December 15, 1994 installation date if at all possible. I will keep you informed on our progress. Thank you. Sin,.~rely,,? .... ~d411~ Barb Ishmiel Service Specialist U S WHST Communications 1900 SW 4th Ave, Suite 100 Portland, OR 97201 503-425-3330 ll)""""1N 1:'::>>1 , COMMUNICATIONS @ Job 1/ 24757 lOA DATE: 1l-02-94 US WEST Communications Services, Inc. Contract Change Order Original Contract Amount Previous Change Order This Change Order Revised Contract Amount Add to Lease (if Applicable) (Pretax) $ (Pretax) $ (Pretax) $ (Pretax) $ Yes No 94,130.09 N/A 656.88 Revision of Agreement Dated 1-] 3-92 Customer # 2322030401 Change Order # 1 Scheduled Cutover Date: 12-15-94 Change in Cutover Date: Description of Revision: Qty Item Description Unit nee xten e nee 1 TDD Kevboard $310.80 !t310.80 1 Alarm ReoortinQ: Unit 346.08 346.08 . Total of this Revision $656.88 , . P' E d d P' Configuration and Prlcmg Approved by Applicable Sales Tax @ % Operations Dept. US WEST Communications Services, Inc. and customer agree to the terms and conditions of the above stated revision(s), and that payment for such revision(s) shall be due on the date of next scheduled invoice point US WEST Communications Services, Inc. and customer further agree that such terms and conditions supersede any contrary terms and conditions contained in the Contract. All other terms and conditions of the Contract shall remain the same. ~~~ US WEST Communications Services, Inc. BY TITLE ~~ ~~/7_{~ I TITLE DATE DATE USWCS-012 (REV. 8/89) 108 M E M 0 RAN DUM November 9, 1994 To: City Council through the City Administrator From: Communications Manager Marianne Wolf SUBJECT: RESOLUTION TO TRANSFER FUNDS RECOMMENDATION: That council approve the attached resolution authorizing the transfer of contingency funds from the 9-1-1 Development Account to cover the cost of upgradi ng the IBM Control Processi ng Unit and the US WEST MAARS 9-1-1 telephone system. The transfer amount to be $115,000.00 BACKGROUND: At the October 24th City Council meeting, council approved a motion to upgrade the control processing unit which operates the computer aided di spatch system bei ng used by the communi cat ions center. Council was advised at that time that a resolution to transfer contingency funds to cover the upgrade would be presented at tonight's meeting. The cost of that upgrade is $39,677.00. Similarly, the remaining cost for purchase and installation of the US WEST MAARS 9-1-1 telephone system, which is being presented to council this evening, is $75,961.00. As both acquisitions require the transfer of contingency funds, the cost of both have been combined into one resolution. Approval of the resolution will enable the timely and smooth facilitation of both projects. Staff would like to note that while this is a sizable amount of money which has a significant impact on the 9-1-1 Development Account, the cost of the telephone system does qualify for future reimbursement with state collected Enhanced 9-1-1 funds. Staff recommends the approval of the resolution authorizing the transfer of 9-1-1 contingency funds to cover the cost of both equipment acquisitions. Installation of these two pieces of equipment will implement the technology to enable the center to provide a higher level and quality of service to our citizens and our user agencies. b~W~~GER NORTH MARION COUN~MMUNICATIONS CENTER CITY OF WOODBURN 108 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING THE TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 1994-95. WHEREAS, Oregon Revised statutes 294.450 allows for the transfer of operating contingency appropriations within a fund to an existing appropriations category within the same fund during the year in which appropriations are made, and WHEREAS, computer hardware and telephone system upgrades in the 9-1-1 Communications Center are necessary for the efficient operation of the Center, and WHEREAS, transfers of operating contingency appropriations to the capital outlay category of the 9-1-1 Development Fund are necessary to pay for all of the scheduled enhancements, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: section 1. That authorization is hereby given to transfer the following operating contingency appropriations: 9-1-1 COMMUNICATIONS FUND: 9-1-1 Development -- Transfer From: Operating contingency (31-315-921.000) $115,000 T.ransfer To: Capital outlay - Communication system (31-315-710.009) Approved as to Form':'YJY~ ~ city Attorney $115,000 \ \ JO q~ ate APPROVED LEN KELLEY, MAYOR Passed by the council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder city of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. loe MEMORANDUM TO: THRU: Woodburn Mayor and City Council "Chris Childs. City Administrator @ Nevin Holly. Director Recreation and Parks FROM: SUBJECT: Woodburn Memorial Aquatic Center Bid Recommendations DATE: November 8.1994 The bids for the construction of the Woodbum Memorial Aquatic Center were opened and read aloud on Thursday, October 27, 1994. The bids, which are being recommended to Council for award, fall within the budgeted Aquatic Center allocations. Bid Number 1 is for the general contractor. The general contractor is responsible for the construction of the pool building itself, which includes a finished bath-house. Bid Number 2 is for the construction of the new swimming pool which includes the training pool, the main pool and the on-deck spa. Bid Number 3 Is for a heat recovery unit. There are several alternative bids for both Contract No. 1 and Contract No.2. Based on the alternative bid pricing, we are recommending the acceptance of some of the alternatives and the rejection of others. Most, if not all the alternatives, will be added during the construction phases by separate purchase. The Wooclbum Recreation and Parks Department recommends at this time that Council award bids in the following manner: Contract Number I: Recommend that Contract No.1 be awarded to Woodburn Construction Company. Included in this award is the base bid of $1,379,000.00, Alternative Bid No.1 (second floor) in the amount of $27,000.00 and Alternative No.4 (underwater lights) in the amount of $14,000.00. The total award of this bid is $1.420.000.00 Contract Number II: Recommend that Contract No. II be awarded to Cascade Pools of Lake Oswego, Oregon. Included is the base bid of $408,000.00 and alternative Bid No. 3 (starting platforms) in the amount of $9,200.00. The total award of this bid is 1417.200.00 Contract Number III: Recommend that the sole bid submitted for a building heat recovery unit by Climate Control, Inc. of Tigard, Oregon be rejected. The Bid of $1~a,OOO.oO far exceeded our budgeted expectations. The city will re-advertise for this equipment. Public bidding law allows the City to reject any bid that exceeds by 10% or greater, its estimated cost. The Department is extremely pleased that a local longtime company will be constructing our pool. We are also pleased that an Oregon builder will be constructing the pool portion of the project. The specifications stipulate that construction will commence within 15 days of the bid award. ;~. . z o ~ ~ ~ ~ '"0 ~ .... 01 tr1 ~ tr1 0 Z ::0 0 ~ffi (') @ 0 ~ @ en t:l:t 01 ~ 01 S ~ ~ ~ ~ ~ "'%j t":l ~ ~ en ~ n en ui @ (') ~ ~ ~ ~ Z en ~ ~ en Q n ~ ..... 9 t":l @ \ \ \ \ t:l:tt:l:t ~S ~ " \, " ~1;I;l \ 1;I;lt":l ~o \ \ \ '\ ~z t":lfl.l \ ~t2j , 0- ~ 0 ~ ~ ~ ~ ~ ~ t:l:t ~ '-. > rn ~ ~ '- ~ t":l ~ ~ Q;. t:l:t ~ S \j 0 .~ ti 0 () 0 '\}. ~ ~ 2t: C~ N ~ z> ~ ~ ~t"" (') '- ~ ~ 'lrj0-3 ~ t"". () ~ 0* l:l (). ~. 0"- (; \.;\ ~ 00; ~ ~ ""- t""> ~ ,. "- '. "- ot"" (). \h \)\ 0\ ~0-3 ~~ .' () 0- ~. ~ ~N () 0 ~. '. Q. ~ ~ ~ ~ ~ ~ C\ ~ ~ t2j~~ " . " ~ "-~ Q. ~ ~e~ c:, "-. ~ ~ t""~ Q. '. Q. Q (:) t":l ........ "- """-... ~ d ~, ~. ~ " ' t""~~ " (), C)., t::., ~ 0-3t":l~ en::r::l . Q: ~ t:'l. (;i.. ' ~! ~. ~. ~ ::- ,- .- -\.~ -<;;. ~, -> IS' ~ <;;- ! ...0- \Y .... ~\." '" . 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(') ~ ~ \ 1-3 ~ ~ {.\- = 0 0 , ~ t:D .......,... % ~ 0 n .; .~ l!';:l I , ~ 0 " ~ = t:l:l -< i'-., 8 tv ....:J d t::I ~ i ~ ~ ~ '- ...... \0 \0 '"d ~ 0 0 t""l c::::l Z 1-'1 ~ .M E M_O 100 FROM: City Council through the City Administrator Superintendent, Water Division, through Public Works Director ~ TO: SUBJECT: Bid Award for Ductile Iron Pipe and Fittings DATE: November 10, 1994 RECOMMENDATION: Accept the bid of $14,488.20 from Pacific States Cast Iron Pipe Company for 1,980 feet of ductile iron pipe. BACKGROUND: City of Woodburn Bid Number 95-08 for 1,980 feet of ductile iron pipe at various sizes was opened at 2:00 p.m. on November 8, 1994. Results were: Bidder Pacific States Cast Iron Pipe Co H. D. Fowler Co, Inc United Pipe & Supply Co, Inc Consolidated Supply Co Pacific Water Works Amount $ 14,488.20 15,104.70 16,448.40 15,580.80 No bid The bid should be awarded to the low bidder. Funding will be from budgeted Woodburn Water Division material accounts. RR:lg IRONPIPE.BID MEMO 10E FROM: City Administrator for Council Action /1S- Randy Scott, CE Tech III, through Public Works Directorl K' TO: SUBJECT: Acceptance of Utility Easement and Relinquish a Portion of an Existing Utility Easement DATE: October 31, 1994 RECOMMENDATION: It is being recommended that the city council accept the utility easement and relinquish a portion of an existing easement, both areas are described on the document to be recorded, Attachment "C". BACKGROUND: The utility easement to be conveyed to the city and the easement to be relinquished by the city is identified on the map included as Attachment "B". A garage structure was placed on the northerly ten feet of the easement by mistake. The easement is intended to provide for the future extension of utilities, specifically a water line. At this time no utilities are placed within the easement. The easement as recorded is twenty feet in width. If the ten-foot wide portion is relinquished as described, a ten-foot wide easement will remain providing sufficient width for future utility extension. The property owner is willing to facilitate the city by granting an easement in exchange. The easement will provide for future staging of construction activities if, in the future, utilities are extended within the remaining ten-foot wide easement. RS:lg Attachments (2) RELlNQ.EAS " ATTAC~MEN 1 ~ . ,/ .\ Q .:1 ~ 10E . -. ~ ,;.( ~l . . . f ;;~,?:; . ~ I "C,":' ',' (\t II ... ~.:;.:,: i~ . .... r . II ..... ....U. tl:.,' ~... .... '....... ft. '. fit-" .".. .l: . .. . ~ _:.6 H. \-1 . t.. :: , ~ ,('" . ." :'. ":' ~ .,,: ...,.... '.. . · . -' . . C :.. It .. .. ::. ___..;.- .. - :~ · Oi .,.~ . ,..'; ~ ~ ~ ~ :,~.'. ...- -', ~'. ' .. .....- .. . ~ ,.". 79;~.1:.7~~ ~ . ~A'-',':'H.' MENT'!B~",-': . -'",:'.',::t, l!). "l"l . .:" '._. " .g ~>...? ..:.: " . . 1"" ." ,,: ., . . : Q";'" -. '.p ... , , . .... "\' ..... ~ 'Ji'r\..' ~. '. 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EA~EM~~T<;~? :~. '::~. ';>.""::'_:'.:':~' .....,~ ;t..:,:",":~": < ... '~':-:" .:'/L.,'.' 4, -~'"'l''' ..... ....~, .,.... .....,.'~.I;.~ ...:..<..~..: '. :.. "': .' .. .' '~t~'~'l-' ..... ::..:~ ~ :'<.,..> ....-~;. .'. ,....~ ;.~,~.:,'i;;..'r ;:.:' '..~:'.~: ~. Q ~ -. ~... . 'i' ':L~". - " . ,.:. . ..,.. 1.1 <-t........ ." '.. ... ",,- ... .i-.. .,rY"o....:, c;. ," u4~. .,;). .'1.... :"\.",_'.l\':~"'40 ,,~ ~,..., ~, ".: i. . "., . .j of. ..., Lt' . ....~ ~ n:J' ",.(.~". ~ : ,..!':.;. ,. ..iIf.1il.." r. .' .#RW","'" '.of.;i:!'., ., '::..' .... '. .... :,'. .... ... ~ .'f" . .........'1'. .:.~'''''''-4'' .~... . . '-.. ..,.-. .. .. ...... '7,....~........ ,.~.... .:..,..' ".. . .: .~ : 1......... ro.'.....' .- ~ , ".'" EASEMENT BOUNDARY AFTER EXCHANGE - UTILITY EASEMENT ATTACHMENT "C" 10E KNOW ALL MEN BY THESE PRESENTS, that SMITH, LAWRENCE V. and BETTY GRIGG, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right- of-way and easement over and along the full width and length of the premises described as follows, to wit: UTILITY EASEMENT TO BE CONVEYED: Beginning at a point which is north 00034'59" East 5,00 feet, north 89025'01" West 47.50 feet and north 00034'59" East 10 feet from the southeast corner of Lot 2, Block 1, Senecal Estates Subdivision, as recorded in Volume 39, Page 25, Book of Town Plats, Marion County, Oregon; thence north 00.34'59" East 25.00 feet; thence north 89025'01" West 20.00 feet; thence south 00034'59" West 25.00 feet; thence south 89.25'01" East 20 feet to the place of beginning and containing 500 square feet of land. With the right, privilege and authority, to said City. to construct. maintain. replace. reconstruct. remove. and add to. a UTILITY pipeline or pipelines. with all appurtenances incident thereto or necessary therewith. in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines. or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed. maintained. replaced, reconstructed or removed, or added to. restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS. heirs and assigns. reserve the right to use the premises for walkways, driveways, planting. and related purposes, and all UTILITY facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement. or within 45. projection upward from the bottom of the pipe. The city further stipulates for and in consideration of the above described utility easement to be conveyed to the city. it shall relinquish all of the city rights. title and interest of the following described utility easement. . Beginning at a point which is 5.00 feet north 00034'59" East from the southeast corner of Lot 2. Block 1. Senecal Estates Subdivision. as recorded in Volume 39. Page 25, Book of Town Plats. Marion County. Oregon; thence north 00034'59" East 5.94 feet; thence north 02035'27" East 4.06 feet; thence north 89025'01" West 47.64 feet; thence south 00.34'59" West 10 feet; thence south 89.25'01" East 47.50 feet to the place of beginning and containing 475 square feet ~~. ~ENCf ~~ . . $ ~,~~;iJL IlGG MI Accepted by the Woodbum City Council on ,1994 Mary Tennant, City Recorder . City of Woodburn. Oregon STATE OF OREGON ) 155 COUNTY OF MARION I .;-It On this the ...:r..::. day of State personally appeared, "fiN. , 1994. before me a Notary Public in and for the County and A known t me t e same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained, ~ IN WITNESS WHEREOF. I hereunto set my hand and official set~ f!fy;u!(). cJY I ,,", f~~ ,'?~:;~~:~~R My Commission Expires: 7/II.//Q7 '. ....j r~o ~^~1Y r;UOLlC-OREGON I <.;"'- > , . .~.,g'~,,\ISSION NO. 025509 ~"S.o"/""';~;;::?N E,~Fi5.ES JULY ~ 4, 1997 -- SMITH .UTl City of Woodburn Police Department lOF MEMORANDUM Woodburn, Oregon 97071 (503) 982-2345 Date: November 10, 1994 To: Mayor and Council Thru: C. Childs, City Administrator Subject: Reaffirmation of Youth Services Team (YST) Commitment Although the attached newsletter states that the North Marion County YST is beginning its seventeenth year the actual beginning of YST in Woodburn began in 1970-71. Then Chief of Police Robert J. Prinslow along with school and juvenile authorities obtained grant funding through the Council of Governments. Woodburn was in fact the first YST. The impetus behind the YST concept was that there were numerous agencies providing services to youth and their families. Each agency would provide their service without the coordination of other agencies. Another problem was what to do with children that may not qualify for the juvenile justice system but did need counseling or help. YST provides that service. All agencies involved in YST meet to coordinate services avoiding any duplications and to assure that the child receives the right kind of help. As you can see currently twenty-one agencies are involved in the North Marion County YST. Each agency is a user and provider of services in the prevention of social, individual, family problems, and delinquency in the North Marion County area. The Woodburn Police Department has always been a active member and supporter of the YST concept. Over the past seven years the police department has had to reduce the officer time involved in daily YST school activities because of workload requirements however our goal is to continue our commitment to YST. The attached Memorandum of Agreement has been approved by the City Council in the past and I would recommend its continuation. There is no fiscal impact upon the city by this agreement. Recommendation: Review and approve, by motion, continuation of the City of Woodburn's involvement in the North Marion County Youth Services Team agreement. ATTACHMENTS: Memorandum Signature pg. Newsletter MEMORANDUM OF AGREEMENT lOF This MEMORANDUM OF AGREEMENT entered into this _ day of ,19_, by and between the following governing bodies or agencies through their authorized agents. 1. Woodburn School District 2. Pratum School District 3. Mt. Angel School District 4. Silverton School Distr~ct 5. Monitor School District 6. Gervais School District 7. Central Howell School Dist. 8. Scott.:. :\lliIIs School District 9. Marion County Family Court 10. Children's Services Division 1'j. M. C. Children's Mental Health 12. Marion County Drug Treatment 13. Marion ESD 14. Woodburn Police Department 15. Hubbard Police Department 16. Silverton Police Department 17. Mt. Angel Police Department 18. Gervais Police Department 19. Aurora Police Department 20. Marion County Sheriff's Dept. 21. Juvenile Parole WHEREAS, the parties desire to set forth the working relationship between the above agencies to continue the operation of the North Marion County Youth Services Team, the parties hereto agree as follow: 1. PURPOSE: The purpose of the North Marion County Youth Services Team is to provide a coordinat- ed community-based delivery system of counseling, consultation, and training to youth, their family and community, and to promote cooperation and understanding between the different agencies. The system is directed toward aiding in the control and preventior. of social, individual, family problems, and delinquency in the North Marion area. This is a cooperative agreement pursuant to ORS Chapter 190. No decision of the North Marion County Youth Services Team Policy Board will obligate the governing bodies of the member agencies. 2. TEAM PERSONNEL Marion County Family Court, Marion County Children's Mental Health, Silverton Police Department, Gervais Police Department, Woodburn Police Department, Hubbard Police Department, Mt. Angel Police Department, Aurora Police Department, Marion CouP-ty Sheriff's Department, Children's Services Division, Marion ESD, Marion County Drug Treatment and the involved schools may each provide a staff person(s). 3. DATA COLLECTION/EVALUATION Agencies will utilize the data collection forms included in Attachment B, which is attached hereto, and by this reference made a part hereof, for the purpose of recording and evaluating team activities and service delivery. Parties will insure that confidentiali- ty of records will be maintained. Memorandum of Agreement - Page 1 1993 lOF 4. POLICY BOARD An interagency Policy Board, hereinafter called "Board ", has been established and includes representatives from all participating agencies. By-Laws have been developed and approved which detail the activities of the Board. The By-Laws are marked Attachment C, which is attached hereto and by this reference made a part hereof. The Board has administrative and guideline development responsibilities within the overall policy constraints of each party of the team. The Board will appoint a Team Coordinator from the team personnel who will assume responsibilities listed in Attachment D, which is attached hereto and by this reference made hereof. 5. FUNDING AND SUPPORT The funding provided by service agencies shall be based upon: A. 75 % of the per pupil assessment based upon the student remaining count as reflected in the previous fiscal years 2nd quarter pupil reported dated Oecember 31. B. This pupil remaining count will be adjusted by the current fiscal year 2nd quarter report of students remaining. C. The remaining 25% will be billed based upon the current year pupil remaining count. D. All student remaining counts will be verified by the Marion County ESO. 6. TIME OF PERFORMANCE AND TERMINATION A. This agreement will be effective when signed by an authorized age;'1t of particioatinQ agencies. B. This agreement may be reviewed annually, however. agreement will remain fullv in effect exceot as orovided blow: 1. An individual agencv mav terminate oarticioation by giving 30 davs written notice to the Policv Board. 2. The Policv Board mav take action to alter or terminate the agreement at anv time. C. New amendments to this agreement will be recorded in the Board minutes and a dated. revised coovof the agreement will be sent to each oarticioating agency. Memorandum of Agreement - Page 2 1993 This MEMORANDUM OF AGREEMENT contains all the terms and condi- tions aqreed on by the parties. Woodburn Police Department Date T lOP ATIACHMENT C lOF BY LAWS NORTH MARION COUNTY YOUTH SERVICES TEAM ARTICLE I: NAME This organization shall be known as the North Marion County Youth Services Team Policy Board. Hereafter it shall be referred to as the "Board" in the Bylaws. ARTICLE II: PURPOSE A. The purpose of the North Marion County Youth Services Team is to provide a coordinated community-based delivery system of community, and to promote cooperation and understand- ing between the different agencies. The system is directed toward aiding in the control and prevention of social, individual. family problems, and delinquency in the North Marion area. This is a cooperative agreement pursuant to ORS Chapter 190. No decision of the North Marion County Youth Services Team Policy Board will obligate the governing bodies of the member agencies. B. The purpose of the Policy Board is to develop and implement policies and procedures for the operation of the North Marion County Youth Services Team. The scope of the Board includes establishing the parameters of th~ Team's actions, setting standards of service to include specific change objectives. The Board monitors and evaluates the actions of the Team specific to the determined objec- tives. Finally, the Board guides the contracted agency in setting and overseeing the Team's office budget. ARTICLE Ill: MEMBERSHIP Section A. Comoosition The membership of the Board shall consist of representatives of participating agencies in the North Marion County Youth Services Team project. and persons from units of government. public agencies, private agencies, and other persons designated by the Policy Board to serve and assist the project in fulfilling it's goals. Section B. ADoointment Members of the Board shall be appointed by the participating agencies in the projects to serve by one (I) year. A member may be reappointed. The maximum number of members to be set by the Board. Section C. ADoointment of New Members Additional members may be appointed upon recommendation of the Board and/or participating agencies. Attaclunent C 1989 " ." ."r. . ,._,,"'i~~.;~t~\,~e,t~ft~: ,~t reports.3 dec me msel'Vl. . .. .'~" .....d. ,.,\,;.. ',~UIL . ';~~/\due"'to"funding\;fedUcti()Ds4;.. pecla IS . ":;5?fseIyi~')ll"'l' <",.i~idiri~(e(r;{fUi Jf;~~~~~~~,.,~!~~~~i~i'. ~~>f~:I'~'I}'~, ,,;";":Caseload ....was .'....approached:.\\,l~...~chae1 HammOnd,and,comPl~~"z~,;adoleSCent., c1iildren's'~'MeritaI "jieai , "There',\V3Sta.,time;in~Jhe';,~, A~<hey; Leek acco~t~tA1COhoL~~",tand. . .' Dmg "Marion County Children' fourth quartecwhere rwas'for 112; of~the' YSy.: case"~assessments and facilitated 8 ;Families Commissi()n: . ..' . DOt suie wbetlid'.r)..li"ihe)' refermIs: 'The /f~';"'\~ .t>"'~,~~ti.n.r.snpport iMario~,; Connty\\D,,;gi1;""'i.,,;;d~ program funding would be respoDSlble for a. number of ,groups ',' lDvolvmg 47 Treatment Children Services~~,'j,"<'; enough to carry us through." Parent Training Groups in:' students. In the area of DiVision.' Marion County).rn Jeff stated. In spite of this both, the WClOdbum and prevention she completed 21. Juvenile Department' ; and;\J. Jeff worked 106 cases, gave. Silvert()n areas""c,'i . . classroom ,presentations .to local Police agencies''J:'he';!'''' 37 presentations to 1024.. ,,"AucIrey.:~~has . l~77.peo~le):~d taught.>7,:<purposeoftheteaInist9,~dJ~g,(t .' partici~ts'and'held;t'24. ,Mental Healthto take a Job m~.' SCl1oo~.:~~wces,:reaching&}~ ;the .,;er.1Y.,i~~~~t3.J2~.,<'.", counselmg groups in which:Portland, closer to her .home, 199 staff members.Shewas'.control; '. diversion,' 'aiid~'}"'::r over one hundred students l' but' Mic~el re~insto"t3ke\involved in 4. parent training <:prevention of de1inqueJlCY,.Q~;~.<{)c"}/ participated. >, referrals m the Silverton office groups reaching 4lparents""~'3: C()mmunity level.~,..,y;;(!",+::,. . .. ", Jeff ;, gave an~to;~~~;emerge~cies,in,.. "'," This. year Yvonne-'\""""'~"":~'seMces'r(pr~d&t1ti~t,;:i2:, presentations on some of the the. .WClOdbum office' until' a' hopes to help initiate support are "as ;L; follows>'\",CriSis c;1'0i' following topics. Classroom replacement is hired. groups in all high schools intervention and short term . Citizenship, Learning Skills, Michael summed up and middle schools for counseling for youth and' . . Getting along with 'others, the past year by saying that students trying to cope with their families, consultation:~1'F, School Citizenship, Rules' there was an unusual amount AID problems in their services for parents, schools"" , and Games, Lying, of suicide attempts not just families. She also hopes to law enforcement and other~"';"( Accepting New Kids, threats last year.' He . also setup sobriety support : for . agencies, individual"familY{' Returning Lost Property, ,noted ,that there, was an students who are inrecov~ry and group mental_health " Stealing, Cooperating with increase in,.. referrals for from AID abuse themselves. counseling,' , >-+'''-suicide~' Others, Endangering Others, adolescents dealing with Yvonne can be assessments"h ,referral Cheating, Self Esteem, delinquent issues, He reached at 588-5358 in services, parenting classes, Diversity, Personal Values, unfortunately sees both trends Salem, 981-5851 in and classroom and Prejudice, Male Puberty and continuing this school year. ~~urn, or at 8734026 community presentations.,;}; Stranger Safety. Another .' change . in m Silverton. . Topics for the the past few yearS has been the n,' . counseling groups were as increase in Medicaid clients. ysl (051 focls follows: New Kids Group, At one time the general fund Self Esteem, Anger accounted for 1000.4 of his In the 16 years of Management, Behavior posi~ons funding now service, the North County Management, Divorce, and Michiel estimates only 80% YST has received 6836 Friendship Skills. is. He sees this as a trend that referrals, given 1810 Jeff is starting his will most likely increase. presentations heard by over sixth school year with the Medicaid payments also make ~~:>:en:~=:~~:::. <<> : " . This newsletter was north county YST. If you up the 30% lost revenues in provided . 343 educational ~ut together by Jeff Cattanach, would like to make a referral the EYSS program. counseling groups. if you have any suggestions for, or have questions about Michael can be You can contact future articles, or ideas you services please call him in reached in Silverton through them at 345 2nd St. would like to see incorporated Silverton at 873-4026 or in the YST office at 8734026 or Woodburn 9824357 or 110 in the next one please feel free Woodburn at 9824357. in Salem through Children's S F' S S'l to call him in Silverton 873- M:ental Health at 588-5352 . irst 1. I verton 873- . -4026. _4026.- ".:f<: 10G MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Directors\..G. SUBJECT: 1995 Community Development Block Grant Prog ram DATE: November 9, 1994 The Oregon Economic Development Department is requesting jurisdictions that are interested in securing grant funds for such things as community facilities, handicap accessibility, housing rehabilitation or technical assistance, to make application by January 30, 1995. Prior to making application the city must first comply with federal law that requires a public hearing. The purpose of a hearing would be to take comments from citizens on community development needs before the governing body selects a project for a 1995 grant application. It would be staff's intent to bring to the Mayor and Council a proposal to secure grant funding from the Oregon Economic Development Department to facilitate a housing rehabilitation program. As the Council and Mayor may be aware, over a four year period from 1987 to 1991, the city secured over $1,200,000 in grant funds which was used to rehabilitate result over 1 20 homes in the City of Woodburn. This has resulted in a positive impact on upgrading homes in the communities older neighborhoods and increasing housing values. lOG Mayor and City Council through City Administrator November 9, 1994 page 2 Basically, the program made low interest loans to low and moderate income homeowners. This is paid back, in full, at the time that homeowner sells the home or transfers title. To date approximately $120,000 has now been paid back to the city from housing rehabilitation loan recipients. These funds provide a strong "match" to capture additional grant funds from the state to expand this program. The intent is to utilize no city funds in the operation of this program. If the Mayor and Council find this proposal of interest city staff would establish a hearing date to inform citizens about the grant program. Any proposal would of course be reviewed by the Mayor and Council prior to any submittal to the state. It should be noted, however, there is some urgency to submitting any request since the public hearings would have to be held on any proposal prior to submitting it to the state by January 30, 1995. RECOMMENDATION: A motion to authorize staff to proceed with a public hearing to review Community Development Block Grant proposals. 10H City of Woodburn Police Department MEMORANDUM Ken Wright Chief of Pol Woodburn, Oregon 97071 (503) 982-2345 Date: To: Council & Mayor Thru: C. Childs, City Administrator Subject: Grant Application - COPS FAST Recently we received notice that the Woodburn Police Department's grant request for two Community Policing Officers was approved with paper work to follow the end of November or December. The purpose of the grant was a pledge by the President to put more police on the streets in city's and county's. The Violent Crime Control and Law Enforcement Act of 1994, signed into law by President Clinton on September 13, created a federal-local law enforcement partnership and the opportunity to hire 100,000 new officer under the "Cops on the Beat" program. With community policing as its base, the program is intended to encourage the development of police-citizen cooperation to control crime, maintain order, and to improve the quality of life. The attached grant request is a continuation of the grant that we applied under. The previous grant require a 30 page document with the application. The COPS FAST is a simple one page application and will require a 2-page description of how new officers will participate in community policing in Woodburn. As we have received a grant under this program I do not know if we would qualify to receive additional funds. I feel that any way that we can secure funds to enhance the police department and the quality of life for the citizens of Woodburn is worth the effort. If we would be successful we would receive 75 % of officers salary and benefits over a three year period. ACTION: Approve the police department to apply for police funding under the COPS FAST federal funding program. I would note that if we were again successful that the notification would occur in the middle of the annual Woodburn budget process. That the city may not be able to participate to the extent that we would like. B:COPSGRNT . U. S. Department of Justice 10H Office of the Associate Attorney General Washington. D.C. 20530 November I, 1994 Dear Colleague: The Violent Crime Control and Law Enforcement Act of 1994, signed into law by President Clinton on September 13, created a federal-local law enforcement partnership and the opportunity to hire 100,000 new officers under the "Cops on the Beat" program. With comrmmity policing as its base, the program is intended to encourage the development of police-citizen cooperation to control crime, maintain order, and improve the quality oflife in America, Attorney General Janet Reno has established the Office of Community Oriented Policing Services (COPS) to expedite the hiring of new police officers and to implement community policing programs. The Department of Justice and the new COPS Office are pleased to announce the Funding Accelerated for Smaller Towns (COPS FAST) application. Through this new expedited grant approach, law enforCement agencies serving populations under 50,000 are eligible to quickly hire new offICers to participate in community policing, I am enclosing a fact sheet that describes COPS FAST in more detail. To app!J1 for a share of these funds, you must return the enc/nsed applicationform and certifICations to the COPS OffICe, by December 31,1994. We were pleased to be able to abbreviate the application process, but in order to comply with Federal laws and regulations, we must ask you to examine and agree to the attached certifications. One of the goals of COPS FAST is to expedite and streamline the process of making funds available to law enforcement agencies. We will inform you of an authorized hiring level by February I, 1995. Prior to final approval of your grant, we will ask for more information about your budget and a 2-page description of how your new officers will participate in community policing. If you need technical assistance to prepare your community policing plan, we will be happy to provide it. COPS,FAST is one part of a multi-faceted effort that will bring new officers and deputies to cities, counties, and towns throughout America, If you do not wish to participate in COPS FAST, other funding opportunities will be available for innovative community policing programs, equipment, overtime, and other needs. Electing to wait for other programs will not prejudice your funding opportunities under those programs, Similarly, participating in COPS FAST will not prejudice yow- opportunity to participate in other programs. Announcements will be sent to you soon about these other programs, We have tried to distribute this announcement widely and if you received more than one copy of this 81UloWlcement or if your agency does not meet all of the eligibility requirements for COPS FAST, please pass the information along to a colleague. For more infonnation about this program please call the Crime Bill Response Center at 1-800-421-6770, We look fOlWard to working with you in a productive partnership to fight crune in our country (k l JobTI R, Schmidt j Associate Attorney General US, Department of Justice '-' U.S. Department of Justice 10H u.s. Department of]ustice Fact Sheet Community Oriented Policing Services Funding Accelerated for Smaller Towns (COPS FAST) for Populations under 50,000 Program Information The COPS FAST Application is one of several approaches developed by the Department of Justice under the Violent Crime Control and Law Enforcement Act of 1994 to speed the deployment of new officers devoted to community policing on the streets and rural routes in this nation. As directed by Congress, the FAST Application dramatically simplifies the task of applying for a federal grant. The FAST Application may be used by jurisdic- tions with populations under 50,000, while the COPS AHEAD approach will expedite the hiring by agencies serving larger populations. Funding Provisions (J The FAST Application -- a fill-in-the-blank, one page form -- will be available by November I, 1994. The application will request basic identifying information about the agency, the number ofpoIice officers currently on the force and the number of new officers requested, basic fmancial information, and an agreement to abide by standard legal requirements. o Completed applications will be due to the COPS Of- fice by December 31, 1994. The COPS Office will in- form the agency of an authorized hiring level by February I, 1995. Before funding may begin, jurisdictions desig- nated for funding will be required to submit necessary budget information and a brief, satisfactory description of community policing plans. Technical assistance with the development of policing plans will be provided to juris- dictions in need of such assistance. (J Up to $165 million in grants will be made under COPS FAST to state, local and other public law enforce- ment agencies which serve populations under 50,000. If requests exceed the funds available, the amount or start- ing date of grants may be adjusted to accommodate de- mand. (J Funding will begin once the FAST Application has been approved and the new officers have been sworn. Grants will be made for up to 75 percent of the total sal- ary and benefits of each officer over three years, up to a maximum of $75,000 per officer. (J COPS grant funds must not be used to replace funds that eligible agencies otherwise would have devoted to future officer hiring. In other words, any hiring under the COPS program must be in addition to, and not in lieu of, previous hiring plans. (J In hiring new officers, agencies may not reduce the scope of their customary screening and training proce- dures, and must include community policing principles in their training curricula. In addition, to the extent practi- cable, COPS grant funds should be used to increase the representation of women and racial and ethnic minorities within the ranks of sworn officers. Q An award under COPS FAST will not affect the con- sideration of an agency's application for a grant under any other COPS program. An agency that received funding under COPS Phase I is eligible to receive additional fund- ing under COPS FAST, October 15,1994 OMB~No,l105-OOe1 (Exp,lOJW) COPS FAST Application 10H u.s, Departmeat of Justice Office of Commllllity Oriented Policing Services This FAST Application is for jurisdictions serving populations of under 50,000. This grant pays only for salaries and benefits of new or rehired police officers. Complete the infonnation below, read the assurances on the back and the enclosed Certifications, and sign below. ,By signing this application you also acknowledge that COPS FAST hiring grants provide a maximum federal contribution of75% of the salary and benefits of each officer over three years, up to a cap of $75,000 per officer, with the federal share decreasing from year to year. 633 Indiana AWllue, NW. 3rd Floor (202) 514-2058 Washington, DC 20531 FAX (202) 514-9272 Applicant Organization's Legal Name Law Enforcement Executive's Name Address City Telephone State FAX Zip Code Government Executive's Name Address City Telephone State FAX Zip Code Number of Officers Requested Through FAST Actual Number of Sworn Officers Perfonning Law Enforcement Functions as of 10/1/94 Area of Jurisdiction (square miles) Entry Level Annual Salary Per Officer Number of 1993 UCR Part I Crimes Entry Level Annual Fringe Benefits Cost Per Officer Current Population Served (per most recent U.S. census data) Is the applicant organization delinquent on any federal debt? (If answer is yes, please attach an explanation.) Yes D No o I certify that the information provided on this form is true and accurate to the best of my knowledge. I understand that the applicant must comply with the assurances on the reverse side if the assistance is awarded. On beha/fofthe applicant. I certify compliance with the applicable requirements of the Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; and Non-Supplanting. Law Enforcement Executive's Signature Government Executive's Signature Return this fonn postmarked by December 31,1994 to: COPS Office, P.O. Box 14440, Washington, DC 20044, Overnight mail: 633 Indiana Avenue, NW, Third Floor, Washington, DC 20531. FAX: (202) 514-9272. Public reporting burden for this collection of information is estimated at 55 minutes per response, including the time for reviewing instructions. searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspects of this collection of inforination, including suggestions for reducing this burden to the Office of Community Oriented Policing Services, u.s. Department of Justice. 633 Indiana Ave.. NW, Third Floor, Washington. DC 20531; and to the Public Use Reports Project, 1105-0061. Office oflnfonnation and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503, COPS 001101 10 I City of Woodburn Police Department MEMORANDUM 270 Montgom~ery Stre:tJ Ken Wright./'/7"-) . Chief OfC~ Date: October 24, 1994 Woodburn, Oregon 97071 (503) 982-2345 To: Mayor and Council Thru: C. Childs, City Administrator Subject: Woodburn Jail Facility - Inspection The City of Woodburn Police Department maintains a "Temporary Hold" facility as a jail. A Temporary Hold facility is authorized by statue and defined by ORS 169.005 (7) as follows: Temporary Hold means a facility, the principal purpose of which is the temporary detention of a prisoner for four or less hours while awaiting court appearance or transportation to a local correctional facility . ORS 169.070 provides authority to Department of Corrections for inspections of all jails within the state. On March 9, 1994 the Woodburn City "Jail" facility was inspected in accordance with ORS 169.070. Upon completion of the inspection it was noted that minor discrepancies existed and needed attention. Those discrepancies were noted as: (1) recent fire marshall inspection, (2) recent health department inspection, (3) recent city council inspection. The term recent was explained as within a year. Fire Marshall Inspection: County Health Inspection: City Council Inspection: The facility is inspected on an annual basis by the Woodburn Fire District. The facility was inspected April 13, 1994 and noted that the smoke detector was not working. The detector was replaced. The County Health Department inspected the facility and noted that the facility was in need of cleaning and painting. During the month of September the facility was thoroughly cleaned and painted. I would note for the council that a epoxy based paint was applied and has made a tremendous difference. This particular paint is what is referred to as "anti-graffiti" paint. Yet to be scheduled. Recommendation: Request that the Woodburn City Council as a body or individually "come to Jail" and complete an inspection. I would request that this be completed as soon as possible. B:JAILINSP. MEMO 10J TO: MAYOR AND COUNCIL FROM: CHRIS CHILDS, CITY ADMINISTRATOR ~ NOVEMBER 7, 1994 DATE: SUBJECT: DOOR- TO-DOOR SOLICITATION BY THE AMERICAN HEART ASSOCIATION The attached communication from the American Heart Association outlines the purpose of the organization and their intent to conduct a door-to-door informational and fund raising campaign in Woodburn from December 1 - 15th, 1994, and again from February 10 - 20, 1994. Pursuant to Woodburn Ordinance 1187, non-profit organizations, such as the American Heart Association, shall, in lieu of all other application and licensing provisions of the ordinance, apply to the council for permission to canvass for funds in the city of Woodburn. Such permission shall be issued without charge. The American Heart Association is an active non-profit corporation registered with the Oregon Secretary of State. A preliminary inquiry of the Oregon Department of Justice discloses there are no reported complaints in Oregon against this organization. RECOMMENDATION: Issue permission for the American Heart Association" Oregon Affiliate, Inc. to conduct a door-to-door informational and fund raising campaign in Woodburn from December 1 - 15, 1994 and again from February 10 - 20, 1994, and as directed by Council a year ago, that such solicitation be confined to between the hours of 8:00 a.m. and 5:00 p.m. kv ~ 10J American Heart .. Associations"Y- Fighting Heart Disease and Stroke Oregon Affiliate, Inc. 1425 N,E, Irving, Suite 100 Portland, OR 97232-4201 Tel 503 233 0100 1 800 452 9445 October 21, 1994 Mr. Cliff Childs 270 Montgomery Woodburn, OR 97071 Dear Mr. Childs: We're gearing up for our annual Residential Neighbor-to-Neighbor Campaign in your area. This year's campaign has two time frames when local volunteers will be contacting their neighbors: December 1 -15, 1994 and February 10 - 20, 1995. We will have local volunteers in your area helping the American Heart Association by contacting neighbors and sharing information about children and heart disease as well as receive any contributions by either going door-to-door or writing letters to their neighbors. The American Heart Association is the nation's largest voluntary health organization devoted to the reduction of disability and death caused by heart attack, stroke and other cardiovascular diseases. The Residential Campaign is one of the American Heart Association's traditional fund raising activities. The objectives are to distribute literature to a majority of the residential population as well as raise funds for the Oregon Affiliate. These funds allow us to continue our various statewide programs such as Schoolsite, Worksite, funding for research, as well as professional and public educational materials. Enclosed you will find a copy of the AHA's Annual Report. If you have any questions or require anything further from us, please feel free to contact me. Thank you for your assistance with our campaign and a worthy cause. I look forward to a successful campaign in your community. Sincerely, l' ~1Jcru-fL Teena Wood Residential Coordinator TW:BEL ENCL Ch.1irman of the Board Pam Cooper President Walter McDonald, M,D, Treasurer Debbi Lessard, CPA Secretary Kathy L. Lange, R.D" L.D, Board of Directors John Anderson, M,D, David Armentrout Robert R. Becker, Ph,D, Peter Behr Gary Benson Scott C. Brainard, M,D, Treiva Carter Minot Cleveland, M,D, Adnan Cobanoglu, M,D, Robert Foley Ernest Hartzog, Ph,D, Bruce McLellan, M,D, Margaret Mitchell, R,N, Cynthia Morris, Ph,D, Carol O'Connor, R.N" M.5,N, Beverley Phillipson, M,D, Val Petre-Rowley Bill Stephenson Denis Van Winkle Lynne M, Wikman Jon M, Woodworth I1A 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page Check Nuar Budgetary Account Nuar Vendor Name Vendor Nuaber Check - Date Yritten AmolM'lt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 24795 YATER YELL COUPONS CEDE .. CO 002299 10/01/94 25,000.00 24796 BOND COUPONS DEPOSITORY TRUST 003211 10/01/94 3,147.50 24797 FIRE BOND COUPONS D.A. DAVIDSON INC 003085 10/01/94 175.00 24798 YATER WELL COUPON STATE STREET BANK 018775 10/01/94 1,075.00 24799 PETTY CASH-VARIOUS CITY OF YOODBURN 015255 10/05/94 155.23 24800 REGISTRATION-LIBRARY OLA CHILDRENS DIVISION NONE 10/05/94 35.00 24801 SERVICES-YATER US POST OFFICE 020090 10/07/94 277.59 24802 SERVICES-POLICE BLUE RIBBON JANITORIAL 001305 10/07194 1,050.00 24803 POSTAGE-VARIOUS POSTAGE BY PHONE 015466 10/10/94 600.00 24804 FIRE BOND COUPONS FIRST INTERSTATE BANK 005140 10/13/94 1,050.00 24805 SERVICES-YATER US POST OFFICE 020090 10/13/94 182.21 24806 V 0 I D V 0 I D V 0 I D 24807 V 0 I D V 0 I D V 0 I D 248('8 V 0 I D V 0 I D V 0 I D 24809 SERVICES-WIP CAMPBELL'S RESORT NONE 10/14/94 278.37 2481(, SHIPPING-PUBLIC WORKS UNIFIED SEYERAGE AGENCY NONE 10/14/94 9.86 24t'11 REGISTRATION-POLICE 1994 TRANSPORTATION SAFETY CON NONE 10/14/94 50.00 24812 SUPPLIES-PARKS SCOTT COOPER NONE 10/14/94 200.00 24813 SERVICES-PARKS YOODBURN JR SOCCER CLUB NONE 10/14/94 1,059.00 24814 REFUND-POLICE CALIFORNIA CASUALTY GROUP NONE 10/14/94 5.00 24815 REFUND-BUILDING H .. K DEVELOPMENT NONE 10/14/94 100.00 24816 REGISTRATION-POLICE MARION COUNTY MDT NONE 10/14/94 20.00 24817 SERVICES-PARKS SFOA NONE 10/14/94 536.00 248\8 SUPPLlES-WiP ABIQUA INDUSTRIES 000034 10/14/94 533.00 2481(\ SERVICES-LIBRARY A AABCO RESCUE ROOTER 000055 10/14/94 99.50 24820 SERVICES-911 ADOLPH KIEFER AND ASSOC 000062 10/14/94 105.60 24821 SUPPLIES-WIP AG YEST SUPPLY 000096 10/14/94 2,380.00 24822 SUPPLlES-911 ALCO CAPITAL RESOURCE 000104 10/14/94 119.25 24823 SERVICES-STREET AXlES PORTABLE CLEANING SERV 000114 10/14/94 250.00 24824 REIBURSEMENT-BUILDING ROSERT ARZOIAN 000536 10/14/94 22.00 24825 SUPPLIES-VARIOUS AUTOMATED OFFICE SYS 000563 10/14/94 451.13 24826 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 10/14/94 444.35 248L7 YATER YELL COUPONS BANK OF AMER I CA 001129 10/14/94 305.00 24828 SERVICES-PARKS BERGMAN PHOTOGRAPHIC SERVICES 001236 10/14/94 250.00 24829 SERVICES-CODE ENFORCE BILL'S SERVICE CENTER 001270 10/14/94 29.40 24830 SERVICES-WiP BCONES FERRY ELECTRIC 001352 10/14/94 159.97 24831 SUPPLIES-BUILDING BUILDING TECH BOOKSTORE 001587 10/14/94 48.75 24832 SUPPLIES-CITY ATTY BUTTERSWORTHS LEGAL PUBLISH 001590 10/14/94 39.84 24833 SERVICES-911 CELLULAR ONE 002305 10/14/94 14.28 24834 SERVICES-WiP CINTAS 002484 10/14/94 533.59 248~5 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 10/14/94 90.00 24836 REIMBURSEMENT-POLICE JOHN COGGINS 002590 10/14/94 109.27 24837 SERVICES-COURT MARGOT COMLEY 002686 10/14/94 27.50 2483,j SUPPLIES-PLANNING COOKE STATIONERY CO 002828 10/14/94 20.99 24839 SUPPLIES-C STORES AMERICAN BUSINESS MACHINES 002875 10/14/94 178.85 41,218.03 IIA 11/C9/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Palle 2 Check NUlIber Budgetary AC:C:OU"lt NUlIber Vendor Name Vendor NUlIber Check - Date Yritten Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 24840 SERVICES-PY/PARKS DAILY JOURNAL OF COMMERCE 003020 10/14/94 580.13 24841 REIMBURSEMENT-WWTP MARVIN L. DANIELS 003035 10/14/94 24.99 24842 SERVICES-PARKS DE HAAS & ASSOCIATES 003108 10/14/94 213.50 24843 SERVICES-CITY HALL DRYDEN ELECTRIC INC 003287 10/14/94 507.55 24844 SUPPLlES-WWTP ENVIRONMENTAL RESOURCE 004218 10/14/94 71.50 2484';- SERVICES-POLICE EUGENE HILTON 004355 10/14/94 113.88 2~~6 SERVICES-FINANCE FEDERAL EXPRESS CORP 005080 10/14/94 15.50 24847 SUPPLlES-WTP FISHER'S PUMP & SUPPLY 005147 10/14/94 31.65 2'.848 SUPPLlES-WTP G.K. MACHINE 006009 10/14/94 501.56 24!49 SUPPLIES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 10/14/94 136.00 24850 SERVICES-911 GERVAIS TELEPHONE CO 006143 10/14/94 99.84 24851 SERVICES-VARIOUS GIBBENS COMPANY 006180 10/14/94 188.66 24852 SERVICES-VARIOUS G. T .E. MOBILNET 006373 10/14/94 114.13 24853 SUPPLlES-WWTP HACH CHEMICAL CO 007030 10/14/94 2n.75 24854 SERVICES-CITY HALL C.J. HANSEN CO 007055 10/14/94 171.50 24855 REIMBURSEMENT-WTP ROY A. HELSING 007138 10/14/94 75.00 24856 SUPPLlES-WWTP HIGH PURITY CHEMICAL 007189 10/14/94 292.26 24857 SERVICES-NON DEPT HUGGINS INSURANCE AGENCY 007333 10/14/94 7,914.20 24858 SUPPLIES-WWTP INDUSTRIAL YELDING SUPPLY 008100 10/14/94 30.75 24859 SUPPLIES-FINANCE INTEL CORPORATION 008210 10/14/94 49.00 24860 SERVICES-ENG JOB SHOPPERS INC 009119 10/14/94 768.00 24861 SERVICES-WTP JOHN CAROLLO ENGINEERS 009124 10/14/94 180.00 24862 SERVICES-PARKS K & C PUMP & SUPPLY 010045 10/14/94 247.20 24863 SERVICES-POLICE KILROY'S SELF STORAGE 010088 10/14/94 140.00 2486'- REIMBURSEMENT-WTP GARY KOHFIELD 010096 10/14/94 19.00 24865 SERVICES'CTY HALL/LIB LANDIS & GYR 011032 10/14/94 946.00 24866 SERVICES-VARIOUS LAWRENCE COMPANY 011175 10/14/94 200.00 24867 SUPPLIES-POLICE LIGHTNING POWDER CO 011230 10/14/94 62.85 24868 REIMBURSEMENT-PY BARBARA LUCAS 011368 10/14/94 68.30 24869 SERVICES-COURT MSI GROUP INC 012015 10/14/94 125.00 24870 SERVICES-WWTP GORDON L. MERSETH PE 012434 10/14/94 2,936.45 24871 SUPPLIES-VARIOUS METROFUELlNG INC 012448 10/14/94 1,091.15 24H2 SUPPLIES-FINANCE MICROLOGIC SOFTYARE 012463 10/14/94 56.85 24873 SERVICES-911 MONITOR CO-OP TELEPHONE 012550 10/14/94 170.00 24874 REIMBURSEMENT-ENG DEAN MORR I SON 012610 10/14/94 89.79 24875 SERVICES-PARKS MUFFLERS, HITCHES & MORE 012655 10/14/94 145.00 24&7~ SERVICES-VARIOUS NORTHYEST NATURAL GAS 013350 10/14/94 33.84 248n SERVICES-POLICE OFFICER ALIVE 014026 10/14/94 444.00 24878 SERVICES-POLICE O'NEILL CONSULTING SERVICES 014048 10/14/94 30.00 24879 REGISTRATION-BUILDING OREGON BUILDING OFFICIALS 014125 10/14/94 90.00 24880 SERVICES-CODE ENFORCE OR DEPT OF MOTOR VEHICLE 014240 10/14/94 46.00 24881 REGISTRATION-FINANCE OR MUNICIPAL FINANCE OFFICER 014360 10/14/94 195.00 24882 SERVICES-TRANSIT PACIFIC PRINTERS 015058 10/14/94 105.09 24883 SERVICES-POLICE/WWTP PACIFIC PURE BOTTLED YATER 015059 10/14/94 83.50 24884 SUPPLIES-YATER PACIFIC YATER YORKS SUPPLY 015065 10/14/94 1,404.00 24885 SUPPLIES-VARIOUS PITNEY BOYES 015350 10/14/94 213.00 62,517.40 ItA 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page 3 Check Numer Budgetary Account Numer Vendor Name Vendor Numer Check - Date Written Amlult of Check -------..---- ------------------------- ------------------------------ ------------- -------------------- ---------------- 2t.88t SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/14/94 29,438.18 24t!7 SERVICES-PARKS PRESTON GATES , ELLIS 015489 10/14/94 147.23 24888 SUPPLIES-POLICE R & R UNIFORMS 017003 10/14/94 239.70 24889 SERVICES-COORT TERRY RAMIREZ 017050 10/14/94 129.50 24890 SERVICES-COORT SHEREEN RlCOY 017196 10/14/94 145.38 24891 SUPPLI ES-PARKS SAFFRON SUPPLY CO 018020 10/14/94 180.60 24892 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 10/14/94 177.60 24893 SERVICES-WTP LES SCHWAB TIRE CENTER 018300 10/14/94 89.32 24894 SERVICES-NON DEPT SCOTT & ASSOCIATES 018310 10/14/94 1,644.65 24895 SUPPLIES-CODE ENFORCE SILVERFLEET SYSTEMS 018465 10/14/94 54.33 24896 SERVICES-BUILDING SKILLPATH INC 018527 10/14/94 99.00 24897 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 10/14/94 28.00 24898 SERVICES-LIBRARY SOJND ELEVATOR CO 018610 10/14/94 163.43 24899 SUPPLIES-CITY ATTY STATE COORT ADMINISTRATOR 018745 10/14/94 35.00 24900 SUPPLIES-ENG SURVEYORS SUPPLY CO 018855 10/14/94 123.85 24901 SERVICES-VARIOJS TELECOMM SYSTEMS INC 019043 10/14/94 173.20 24902 REIMBURSEMENT-FINANCE MARY TENNANT 019055 10/14/94 125.50 249<'3 SUPPLIES-VARIOUS THE J. THAYER CO 019100 10/14/94 239.43 24904 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 10/14/94 556.18 24905 SERVICES-VARIOJS UNITED DISPOSAL SERVICE 020020 10/14/94 1,119.59 24r06 SUPPLIES-STREET UNITED PIPE' SUPPLY CO 020030 10/14/94 244.03 24907 SERVICES-VARIOJS US WEST COMMUNICATIONS 020095 10/14/94 1,266.25 24908 SUPPLlES-WTP VALLEY WELDING SUPPLY 021050 10/14/94 9.50 24909 SERVICES-WTP AL WAKEFIELD 022015 10/14/94 370.00 24~ 10 SUPPLIES-LIB/ENG WAL-MART STORES INC 022035 10/14/94 79.41 24911 SERVICES-WTP WATER LAB 022065 10/14/94 1,791.00 24912 SERVICES-WTP WATER METRICS CO 022070 10/14/94 10.00 24913 REIMBURSEMENT-911 BRENDA WEAVER 022123 10/14/94 156.53 2491 " REIMBURSEMENT MARIANNE WOLF 022459 10/14/94 145.60 24915 SUPPLlES-WTP WOLFERS HEATING 022460 10/14/94 5.58 24916 SERVICES-POLICE WOODBURN CARCRAFT 022508 10/14/94 170.00 24917 SERVICES-POLICE WOODBURN CLEANERS 022530 10/14/94 12.00 24918 SERVICES-VARIOJS WOODBURN INDEPENDENT 022630 10/14/94 491.25 24919 SUPPLIES-LIBRARY WOODBURN OFFICE SUPPLY 022670 10/14/94 93.47 24920 SUPPLIES-CODE ENFORCE WOODBURN PHARMACY 022680 10/14/94 44.98 24921 PETTY CASH-VARIOJS CITY OF WOODBURN 015255 10/14/94 152.70 249<:2 SUPPLIES-VARIOUS PERSONAL TOUCH COMPUTING 015237 10/19/94 2,620.00 24923 PETTY CASH-VARIOUS CITY OF WOOOBURN 015255 10/19/94 150.14 249Z4 SUPPLI ES-VARJOJS POSTAGE BY PHONE SYSTEM 015466 10/20/94 1,500.00 24925 SERVICES-YATER US POST OFFICE 020090 10/20/94 208.24 24926 PROPERTY PURCHASE-PW FIRST AMERICAN TITLE NONE 10/21/94 76,427.92 24fIZ7 V 0 I D V 0 I D V 0 I D 24~28 V 0 I D V 0 I D V 0 I D 24~29 V 0 I D V 0 I D V 0 I D 24930 REFUND-WATER/SEWER AMPARO PALOMINO NONE 10/21/94 9.02 24931 REFUND-WATER/SEWER CHARLES W TISTADT NONE 10/21/94 57.41 183,442.10 ~ IIA 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page 4 Check NUlIber Budgetary Account NUlIber Vendor Name Vendor NUlIber Check - Date Written Amou'\t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 24932 REFUND-YATER/SEWER W STANSBURG , K KRUPICKA NONE 10/21/94 29.34 24933 REFUND-YATER/SEWER PEDRO , FRANCES CANTU NONE 10/21/94 20.49 24934 REFUND-YATER/SEWER ELENA CAN NONE 10/21194 12.26 24935 REFUND-YATER/SEWER PETE CAN CONSTRUCTION NONE 10/21/94 14.90 24936 REFUND-WATER/SEWER PHILIP D STUART NONE 10/21194 3.53 24937 REFUND-WATER/SEWER SPRINGHAVEN APTS NONE 10/21/94 9.53 24938 REFUND-YATER/SEWER R YOUNG XTOTAL TRANSFER NONE 10/21/94 25.78 24939 REFUND-BUILDING KLAW HOLDING NONE 10/21194 13.556.85 24940 SUPPLI ES-YA TER A & A DRILLING SERVICE 000010 10/21194 1,900.00 24941 SERVICES-WTP A & A PEST CONTROL INC 000011 10/21/94 85.00 24942 SUPPLIES-PARKS ACE CHEMICAL TOILETS 000031 10/21/94 203.38 24943 SERVICES-POLICE ALEXANDER , ALEXANDER 000141 10/21/94 21.50 24944 SUPPLIES-ENG ALPHA MEDIA SYSTEMS 000166 10/21/94 136.27 24945 MEMBERSHIP-YATER AMERICAN WATERWORKS ASSN 000360 10/21194 404.20 24946 SERVICES-STREET/WTR ARATEX SERVICES INC 000534 10/21/94 65.82 24947 SUPPLIES-911 AUTOMATED OFFICE SYS 000563 10/21194 33.75 24948 SERVI CES-911 AT&T INFORMATION SYSTEMS 000620 10/21/94 105.60 24949 SERVICES-VARIOUS AT & T 000623 10/21/94 275.02 24950 SERVICES-911 AT&T lANGUAGE LINE SERV 000659 10/21/94 8.33 24951 SUPPLIES-WATER FLOYD BARTH 001150 10/21/94 257.99 2495'! SUPPLIES-PARKS FRANK BASHOR SUPPLIES 001160 10/21194 18.90 24953 SUPPLIES-STREET COLUMBIA EQUIPMENT 002670 10/21/94 547.54 24954 SUPPLIES-POLICE COOKE STATIONERY CO 002828 10/21/94 142.50 24955 REIMBURSEMENT-911 PATRICIA COOPER 002831 10/21/94 32.52 24956 SERVICES-POlICE CRAWFORD ROLL-LITE DOOR SALES 002863 10/21194 381.00 24957 SUPPLIES-LIBRARY EBSCO SUBSCRIPTION SERV 004040 10/21/94 3.812.91 24958 REIMBURSEMENT-POLICE DONALD L EUBANK 004280 10/21/94 176.59 24959 SERVICES-PARKS ANN FINCH 005096 10/21/94 100.00 24960 SUPPLIES-PARKS FISHER'S PUMP AND SUPPLY 005147 10/21/94 199.00 24961 SERVICES-PARKS BRIAN FLANNIGAN 005170 10/21/94 432.50 24962 SUPPLIES-C GARAGE W.W. GRAINGER INC 006283 10/21/94 78.79 24963 SUPPLIES-PARKS GREG LARSON SPORTS INC 006317 10/21/94 437.24 24964 SERVICES-911/WTP G. T .E. MOBILNET 006373 10/21/94 111. 74 24965 SUPPLIES-ENG/F I NANCE INMAC 008120 10/21/94 92.75 24966 SERVICES-NON DEPT INTERFACE ENGINEERING INC 008195 10/21194 216.00 24967 SERVICES-ENG JOB SHOPPERS INC 009119 10/21/94 336.00 249~ SERVICES-ENG KITTELSON & ASSOCIATES 010093 10/21/94 827.97 24969 SUPPLIES-LIBRARY THE LIBRARY STORE INC 011258 10/21/94 56.47 24970 SUPPLIES-VARIOUS LONG LIFE LIGHTING 011325 10/21/94 378.36 24971 SUPPLIES-VARIOUS METROFUELING INC 012448 10/21/94 1,299.22 249n SUPPLIES-POLICE A.E. NELSON LEATHER CO 013150 10/21194 40.37 24H3 SUPPLIES-STREET NORTHWEST TRUCKSTELL SALE 013310 10/21/94 16.11 24974 SERVICES-STREET ONE CALL CONCEPTS INC 014054 10/21/94 66.60 24975 SUPPLIES-PARKS PAYLESS DRUG STORE 015200 10/21/94 1.15 24976 SUPPLIES-WATER PLATT ELECTRIC CO 015340 10/21/94 75.69 249n SUPPLIES-LIBRARY POWELL'S BOOKSTORE INC 015467 10/21/94 427.69 210,917.25 I1A 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page 5 Check NlIli>er Budgetary AccCU'lt NlIli>er Vendor NBIIIe Vendor NlIli>er Check - Date Written Amou'lt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 24971! SERVICES-911 PTI COMMUN I CATIONS 015580 10/21/94 120.00 2'-97'~ SUPPLIES-POLICE R & R UNIFORMS 017003 10/21/94 1,423.55 24980 SERVICES-COURT TERRY RAMIREZ 017050 10/21/94 32.00 24981 SERVICES-PARKS KEN SCHAFFNER 018226 10/21/94 136.00 24982 SUPPLIES-LIBRARY SCOT CUSTODIAL SUPPLY 018308 10/21/94 139.90 24983 SERVICES-CITY ATTY N ROBERT SHIELDS 018450 10/21/94 4,680.00 24984 SUPPLIES-BUILDING SURVEYORS SUPPLY CO 018855 10/21/94 42.95 24985 SUPPLIES-WATER TELECOMM SYSTEMS INC 019043 10/21/94 209.00 24986 SUPPLIES-POlICE THE FAMILY SPORTS SHOP 019129 10/21/94 76.00 24987 SUPPLIES-PARKS UNOCAL:ERNIE GRAHAM OIL 020010 10/21/94 656.10 24988 SERVICES-PARKS UNITED DISPOSAL SERVICE 020020 10/21/94 222.29 24989 SERVICES-VARIOUS US WEST COMMUNICATIONS 020091 10/21/94 360.00 2499C SERVICES-VARIOUS US WEST COMMUNICATIONS 020095 10/21/94 2,687.31 24991 SUPPLIES-POLICE VIKING OFFICE PRODUCTS 021180 10/21/94 223.39 24992 SERVICES-WATER WATER,FOOD & RESEARCH LAB 022062 10/21/94 324.00 24993 SUPPLIES-WATER WATER HETR I CS CO 022070 10/21/94 119.70 24994 HOTEL TAX-NON DEPT WiN CHAMBER OF COMMERCE 022510 10/21/94 1,700.00 24995 SUPPLIES-POLICE YES GRAPHICS 024025 10/21/94 227.00 24996 SERVICES-PUBLIC WORKS FIRST AMERICAN TITLE NONE 10/21/94 775.12 24997 SERVICES-PUBLIC WORKS FIRST AMERICAN TITLE NONE 10/24/94 368.00 24998 SUPPLlES-WTP PERSONAL TOUCH COMPUTING 015237 10/26/94 375.00 24999 SUPPLIES-FINANCE PERSONAL TOUCH COMPUTING 015237 10/27/94 545.00 25000 SERVICES-WATER US POST OFFICE 020090 10/28/94 198.55 25001 V 0 I D V 0 I D V 0 I D 25002 V 0 I D V 0 I D V 0 I D 25003 V 0 I D V 0 I D V 0 I D 25004 SUPPLIES-POLICE FAMILY SERVICE AMERICA NONE 10/28/94 12.50 25005 SUPPLIES-POLICE TANDY NATIONAL PARTS NONE 10/28/94 81.64 25006 SERVICES-POlICE BEST WESTERN NONE 10/28/94 323.70 25007 REFUND-BUILDING R WAGERIN NONE 10/28/94 60.00 25008 REGISTRATION-POLICE WASHINGTON COUNTY SHERIFF NONE 10/28/94 30.00 250()l) SERVICES-PARKS NATIONAL UNION FIRE INS NONE 10/28/94 572.00 25010 SUPPLIES-FINANCE ALPHA SOFTWARE CORP NONE 10/28/94 171.35 25011 SERVICES-DAR DISTRICT COURT NONE 10/28/94 20.00 25012 SUPPLIES-PUBLIC WORKS ADVANCED PRINTING 000067 10/281' 709.50 25013 SUPPLIES-PARKS ALPAC CORPORATION 000161 10/2' 54.00 25014 SERVICES-VARIOUS ARATEX SERVICES 000534 10/~ 98.89 25015 SUPPLIES-POLICE/WWTP AUTOMATED OFFICE SYS 000563 10/28/'t 339.13 25016 SUPPLIES-PARKS AWARDS AND ATHLETICS 000580 10/28/94 345.45 25017 SERVICES-911 AT&T LANGUAGE LINE SERV 000659 10/28/94 759.38 25018 SERVICES-PARKS BILL'S SERVICE CENTER 001270 10/28/94 505.75 25019 SUPPLIES-WATER BI-MART CORPORATION 001275 10/28/94 57.01 25020 SUPPLIES-CITY ATTY BUTTERSWORTHS LEGAL PUBLISH 001590 10/28/94 81.37 25021 SERVICES-911 CAREER TRACK 002123 10/28/94 79.00 251'22 SERVICES-ENG CARLSON TESTING INC 002143 10/28/94 233.00 25023 SERVI CES-POLl CE CASE AUTOMOTIVE 002190 10/28/94 2,588.15 233,679.93 IIA 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page 6 Check NUltler Budgetary ACCcx.rlt NUltler Vendor Name Vendor NUltler Check - Date Written Amount of Check -------..--- --------..---------------- ------------------------------ ------------- -------------------- ---------------- 25024 SUPPLIES-PARKS CHIME TIME 002458 10/28/94 27.34 25025 SERVICES-PUBLIC WORKS CH2M-HILL 0024n 10/28/94 1,091.32 25026 SERVICES-ENGINEERING CH2M-HILL 002478 10/28/94 15,769.74 25027 SERVICES-LIBRARY CLACKAMAS LOCK 002558 10/28/94 40.00 2502('. SERVICES-POliCE COMMERCIAL SEAT COVERS 002715 10/28/94 60.00 25029 SUPPLIES-VARIOUS CONVENI ENCECARD 002815 10/28/94 135.25 25030 SUPPLlES-WTP DATA COMM WAREHOUSE 003049 10/28/94 162.80 25031 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 10/28/94 973.07 25032 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 10/28/94 6.36 25033 SUPPLIES-LIBRARY DEMCO MEDIA 003110 10/28/94 18.35 25034 SUPPLIES-PARKS FARM PLAN 005062 10/28/94 26.86 25035 87 BANCROFT BOND FIRST INTERSTATE BANK 005130 10/28/94 93,140.00 2S0!6 SUPPLIES-C STORES FORCE 4 COMPUTER 005242 10/28/94 299.26 25037 SUPPLIES-POLICE/FINANCE FRANKLIN QUEST CO 005332 10/28/94 86.65 2!i038 SUPPLIES-FINANCE FUTURE SHOP 005395 10/28/94 117.97 25('39 SUPPLIES-ENGINEERING GANDER MOUNTAIN INC 006013 10/28/94 166.61 25040 SUPPLIES-PARKS GRAND SLAM 006273 10/28/94 25.25 25041 SERVICES-VARIOUS G.T.E. MOBILNET 0,06373 10/28/94 607.49 25042 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 10/28/94 609.68 25(143 SERVICES-VARIOUS HARRIS AND EIDE 007095 10/28/94 7,250.00 25044 SUPPLIES-STREET HILLYERS MID CITY FORD 00n28 10/28/94 200.10 25045 SUPPLIES-PARKS INDUSTRIAL WELDING SUPPLY 008100 10/28/94 441.59 25046 SERVICES-POliCE INTERNATIONAL ASSOC CHEIFS 008220 10/28/94 580.00 2504- SERVICES-PARKS INTERSTATE HEAVY HAULING 008250 10/28/94 775.28 25Q4.'5 SERVICES-ENGINEERING JOB SHOPPERS I NC 009119 10/28/94 6n.00 25049 SUPPLIES-STREET/WATER L & L BUILDING SUPPLIES 011010 10/28/94 29.94 25050 SERVICES-VARIOUS LEAGUE OF OREGON CITIES 011110 10/28/94 188.00 25051 SUPPLI ES-PARKS LIND'S MARKET 011240 10/28/94 68.54 25052 MEMBERSHIP-NON DEPT LOCAL GOV'T PERSON'L INST 011300 10/28/94 780.00 25053 PERMIT-POliCE MARION COUNTY BLDG INSPEC 012090 10/28/94 15.43 25054 SUPPLIES-NON DEPT MAR ION COUNTY FISCAL SVCS 012140 10/28/94 58.89 2S0~,5 SUPPLIES-FINANCE MICROlJAREHOUSE 012459 10/28/94 82.95 250SIJ SERVICES-WTP MILLER SAFETY & HEALTH CONSULT 012508 10/28/94 550.00 25057 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 10/28/94 387.88 25/'j58 SERVICES-PARKS MUFFLERS, HITCHES & MORE 012655 10/28/94 183.09 25059 SUPPLI ES- POll CE NATIONAL CRIME PREVENTION 013058 10/28/94 14.95 25l'6O SUPPLIES-ENGINEERING NESSCO SUPPLY INC 013160 10/28/94 1,232.74 25(61 SUPPLIES-LIBRARY NW COMPUTER RIBBON 013261 10/28/94 12.98 25062 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 10/28/94 270.23 25053 SERVICES-POLICE O'NEILL CONSULTING SERVICES 014048 10/28/94 363.50 25064 SUPPLIES-POLICE/WTR R & R UNIFORMS 017003 10/28/94 944.n 25 OtiS MEMBERSHIP-POLICE/911 RAIN MARION COUNTY FISCAL SVS 017042 10/28/94 8,167.50 2506J SUPPLIES-POLICE RINGEY'S RADAR 01n10 10/28/94 107.76 25067 SERVICES-PARKS SCHOOL BUS SERVICES 018270 10/28/94 567.87 25068 SERVICES-POLICE SLATER COMMUNICATIONS 018522 10/28/94 n5.6O 25069 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 10/28/94 101.50 371,823.02 ItA 11/09/94 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1994 Page 7 Check Nuober Budgetary AccOU'It Nuober Vendor Name Vendor Nuober Check - Date Written Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 25070 SUPPLIES-WATER TRAIL EQUIPMENT CO 019200 10/28/94 689.00 25071 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAM OIL 020010 10/28/94 38.15 25072 SERVICES-911 U.S. WEST COMMUNICATIONS 020095 10/28/94 69.80 25073 SUPPLIES-STREET UTILITY EQUIPMENT LEASING CORP 020161 10/28/94 180.00 2~074 SUPPLIES-LIBRARY UPSTART 020180 10/28/94 23.34 25075 SUPPLIES-NON DEPT VISIBLE COMPUTER SUPPLY 021200 10/28/94 119.08 25076 SUPPLIES-LIBRARY VISIONS 021203 10/28/94 97.92 250n SUPPLIES-POLICE WALMART STORES 022035 10/28/94 125.14 25078 SERVICES-LIBRARY G.F. WEBB INC 022113 10/28/94 44,546.00 25079 REIMBURSEMENT-911 MARIANNE WOLF 022459 10/28/94 56.62 25080 SERVICES-LIB/POLICE WOODBURN FLORIST 022600 10/28/94 85.00 25081 SUPPLIES-VARIOUS WOODBURN LUMBER CO 022660 10/28/94 25.38 25082 SUPPLIES-VARIOUS WOODBURN OFFICE SUPPLY 022670 10/28/94 262.56 25083 SERVICES-POLICE WOODBURN PHARMACY 022680 10/28/94 22.19 25084 SERVICES-STREET/PARKS WOODBURN RADIATOR & GLASS 022700 10/28/94 229.00 25085 SUPPLIES-PARKS WOODBURN RENT-ALL 022708 10/28194 537.32 25086 SUPPLIES-CODE ENFORCE YES GRAPHICS 024025 10/28/94 159.60 25087 SUPPLIES-VARIOUS ZEP MANUFACTURING CO 025050 10/28/94 104.40 25088 SERVICES-RSVP RUTH BROIJNE 035080 10/28/94 12.00 25089 SERVICES-RSVP MARGARET CANARY 035122 10/28/94 38.50 25090 SERVICES-RSVP GEORGE QJSTER 035128 10/28/94 11.25 25091 SERVICES-RSVP DARREL HARTMAN 035330 10/28/94 24.00 25092 SERVICES-RSVP LEO LA ROQUE 035465 10/28/94 156.50 25~3 SERVICES-RSVP VADA OWENS 035583 10/28/94 111.00 25094 SERVICES-RSVP ALMEDA QUIRING 035608 10/28/94 88.50 25095 SERVICES-RSVP MARIAN REED 035615 10/28/94 5.25 25096 SERVICES-RSVP JUNE WOODCOCK 035648 10/28/94 136.50 25097 SERVICES-RSVP ROBERT STILLMAN 035667 10/28/94 75.00 25098 SERVICES-RSVP JAY WOODS 035763 10/28/94 186.00 25099 SERVICES-OAR GRACE OAVIOSON 045210 10/28/94 27.50 25100 SERVICES-OAR CORNELIUS DONNELLY 045230 10/28/94 281.75 25101 SERVICES-OAR FREMONT GREEHLING 045290 10/28/94 24.00 25102 SERVICES-OAR MARVIN GRIMM 045295 10/28/94 69.00 25103 SERVICES-OAR KATHY HUNT 045337 10/28/94 39.50 2510', SERVICES-DAR WARD O'BRIEN 045497 10/28/94 144.00 25105 SERVICES-OAR MAR lLYN PARAD I S 045512 10/28/94 48.00 25106 SERVICES-OAR BETTY PARK 045515 10/28/94 10.87 25107 SERVICES-OAR GERTRUDE REES 045545 10/28/94 80.00 25108 SERVICES-OAR JAMES STROUP 045595 10/28/94 93.75 25109 SERVICES-OAR BARBARA STROUP 045596 10/28/94 81.90 25110 SERVICES-OAR OEAN TATOM 045653 10/28/94 123.75 25111 SERVICES-OAR GENE WELLS 045698 10/28/94 71.25 25112 SERVICES-OAR LOWELL WIKOFF 045705 10/28/94 48.25 25113 SERVICES-OAR JUDY YOUNG 045740 10/28/94 32.50 421,214.04 14A MEMO TO: Mayor and City Council through City Administrator FROM: Planning CommissionSu; SUBJECT: Site Plan Review #94-20, Specialty Polymers, Inc. DATE: November 8, 1994 At their hearing of October 27, 1994 the Planning Commission approved a site plan for the construction of a 21,800 square foot manufacturing warehouse and production building. The proposed structure is located in the Woodburn Industrial Park. See attached map and diagrams. It is the intent of Specialty Polymers to use this site to construct a general warehouse and production building for non-hazardous material mixing. The main building will be 100 feet by 200 feet, with a covered loading area resulting in an overall building size of 21,800 square feet. This building will provide an expansion of facilities for Specialty Polymers, Inc., which is located directly to the north of the subject property. Access to the property will be by way of Specialty Polymers. Adequate turning and maneuvering space is provided for parking and loading areas. Two possible building additions are shown on the site plan, however, it is unlikely that both would be constructed in the near future. The materials to be stored or mixed in the building are non-hazardous water based resins. Interior floor drains will be sealed and all doors will have a 4" curb to provide containment of any chemical spill. '" '" ",10 Go TERRA LYNN S '" 8 \I'~ '" 10 '" (II J:l ~ (JI i 0 '" OJ (JI 0 )> )> < 171 E ~I '" ~ '" '" r fl tIil '" '" ;" ;' ~ UlCJ _0 ~C CD oC m::o (D7 '-- ~ ~ '-- (J) '" '"' :c >- ." (JI i o m o ~ ~ ~~p ~ ~ \. ~ ~ .. - \. ~ ~ v ..... SEE WAf> 5 1W 08A / 'I I, >1 eN GlO ,0 <0 ' ~ --- z 14A '- i " illlllllp. .111;111111 . I I I I l j i Ill! I , II I: .,'! 1\ I I ! : ~ : I: III j i / I I :I i Iii I . ". "- . i ..A t . .... '\;-. . I I l " , , , . , , :iI ' - : i I ' - i1 . . , . , , , , J i ~ . ilwll'I,,11 i~ijll""1 III,e · $111 i;~P n ... ~ .~. I'll it 5 ~ ! 1111 iil 111;1 ~~= I t""'nr-L'IMINA ~'J".ic RY .~, NOT FOR CONSTRUCTION " GlBREEDLOVE'MCCONNELL. GRANNING,PEASE ENGINEERS, INC. ----- I'OR1UNO &: SAlE'" OREGOH PREUMINARY SITE PLAN SPECIALlY POLYMER EXPANSION; WOODBURN, OREGON OREGON PACIFIC CONSTRUCTION, CONTRACTOR JOB I: 940622-5 BY: EJP DAlE: 10-03-94 DWC. No. 14A l8ll 1-~ (~-=-=_*__~~"t: ~~-L::7 ~-~:;4;~ ,,-f... -.. -.. :;."~ klmUti- ~. ]f~~ ;. ~rl.--~.......~t-~7' .~'a~~i/":"-'/:;; ~"'l..:..:":"'~ ;. ~ ~ .' ...' ~ I '... I ~ ~ t... ~t. :. .~. I I ..j ~ ~-,"I':' . : . ..' - 1 j '. I ' . . : . . ~g 11. : : ' !~ t'" ,~~ ~l.:"" ~.~~ d l'J1 i p' !1I ~:Ui : m~ I... A-!-t1-c!9- ~I I I rl' , . ..... .'" : Ii Ii' ,. ~ E 11 1:: . \ t.... : 11 fj' \e ,. a Jj ~ o~ I I . 0 ~ ;;:,...x'911 l ' .'A'" : 11 =i ,P -....&-0 %1 : ~ i I ... I ~ 0 l~ a a ~ HI ::'. ~ III . 1 : ~ Z ! ~ ~ z 0 I '., i ~'I l:' ! " ~ ........... l~".!! i it... ~l:i ,: -- . ::-- , ,I"~ J 10, ':" ...:' " ~ 4,.' . 1 I 1 .it' ... i 1 i i ~-, ' I.... ~I * i~ I \ ...~.. j....I\..\' .... .! ~~l jll ...., .................~. I ...~1'~ '\'. i ... nil': I ;iJ' i ! r. v-: . :r , ... ! l NOIJ.IQQ"f R\N.nII ': I :" \'; Ul l oJ, I: !MQ~: :: =t 1...!j ,II ~_ ~ : 1 (. ~(T1 l....: IL . . ~ -. I ~ -0 ~ --r " - - - - -.-:- - - --r;"=- - -1-':" 1: > r ~=! ,i ~~~~ ....(fiU}.\,. 1: "" Z f : ~. I ~..'. . ~ _...."'=\.-:-=- I ~ ~:"'" I .. .__ ___ TO.' "":_~_::- - ~ - ~ - * .... -<<~G'l.~.~ 4Ht/ -- --- -....&-.1 - ~ ~ ~ !I BREEDLOVE.McCON NELL, GRANNING.PEASE ENGINEERS, INC. COIISUL1lII' SlIUCNIlAL DIGIIDIIS PORTUHO Ie SALE'" OREGON PARTIAL PREUMINARY SITE PLAN SPECIALlY POLYMER EXPANSION; WOODBURN, OREGON OREGON PACIFIC CONSTRUCTION, CONTRACTOR JOB I: 940622-5 BY: EJP D.'.TE: 10-03-94 Dwe. No. lSB City of Woodburn Police Department MEMORANDUM Woodburn, Oregon 97071 (503) 982-2345 Date: November 10, 1994 To: Mayor and Council Thru: C. Childs, City Administrator Subject: Chronic Nuisance Property Ordinance The long awaited "Nuisance House Ordinance" draft is in the final stages of development and ready to be brought before the Council. City Attorney Shields has outlined the stages we have gone through to develop this important piece of legislation. I would point out that it is my intent to compel compliance without having to go to the point of action. By sending letters to the suspected violators encouraging a meeting with the police department in order to develop a work plan to mitigate the situation on the first and second violation would avert any "official" action. It has been the police department's experience over these past six years that this process has worked very well. As I have stated, a majority of the properties that have caused the problems in our neighborhoods are owned by absentee landlords and property managers. It appears that absentee landlords and/or property managers have no stake in Woodburn, other than an investment. Until it is brought to their attention that problems exist in a neighborhood they, landlords and property managers, are unaware. With the passage and enactment of this ordinance a valuable tool is added to the city arsenal to manage disorderly residents. I would emphasize this ordinance takes effect after the second predicate offense, as outlined in the ordinance. Additionally, the offense must occur within 400 feet of the offending residence, with the second offense occurring within a 60 day period of the first offense. City Attorney Shields and myself would be available to answer any questions the council may have. MEMO 15B TO: CHRIS CHILDS, CITY ADMINISTRATOR \A <-.. KEN WRIGHT, CHIEF OF POllCE -li---J N. ROBERT SHIEl,DS, CITY ATI'ORNEY y/i. REVISION OF CHRONIC NUISANCE PROPERTY ORDINANCE NOVEMBER 7,1994 FROM: RE: DATE: Attached please find a revised draft of the chronic nuisance ordinance for your review and presentation to the city council. As you know, the police department initiated the ordinance and authored several drafts. After reviewing the material from the police department, I then discussed my -first draft- with Chief Wright and U. Null. In the attached -second draft-, I have attempted to incorporate all of the changes suggested by Chief Wright and U. Null at our meeting. A summary of the changes is as follows: 1. The definition of -chronic nuisance property- (Section 3 (C)) has been modified. First, the definition has been broadened to include not only activity on the property but activity within 400 feet of the property if it is attributable to the property. 2. In the same section, the number of occurrences required was reduced from four in a 60 day period to three in a 60 day period. 3. Most significantly, the types of behaviors constituting qualifying occurrences have been increased. My previous draft included, almost exclusively, state law violations as qualifying offenses. Based upon my discussion with Chief Wright and U. Null, this was revised to also include the city offenses of Unnecessary Noise, Drinking in Public Places and Public Indecency. While I can understand that, from an enforcement point of view, the inclusion of these city offenses strengthens the ordinance, we must remember that this must be balanced against concerns of increased legal liability . Given the broad language of these city ordinance provisions, the concern would be that a court could find them overly vague and attach the ordinance on this basis. 4. Section 5 was modified to reflect the change in the required number of occurrences. The police chief now sends out the required notification after two occurrences. Some discussion also occurred about changing the language of Section 5 (A) because it was stated that the city did not want to be tied to using the county tax records in all instances to prove property ownership. After some consideration, I left this unchanged. My reasoning was that this section merely crea.tes a presumption of ownership which makes it easier for the city to enforce the ordinance. In a particular instance the city would still be free to establish ownership through an alternate method. 5. Section 7 (B) was changed to set the minimum bond amount at $500. 6. Section 8 (B) (2) was eliminated. You will recall that this was for the reason that we believed that financial condition should not be relevant as a defense. ISH 7. Section 10 (B) was modified to add a new section for the recovery of police department investigative expenses. 8. Former Section 11, relating to tenant relocation costs, was removed from the ordinance. Please review the attached draft ordinance carefully to see if I have succeeded in making all of your intended revisions. I am hopeful that we can meet our goal of presenting the draft ordinance to City Council on November 14, 1994. 15B :~ COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE DEPINING CHRONIC NUISANCE PROPERTY, ESTABLISHING CERTAIN REGULATIONS THEREOP, AND DECLARING AN EMERGENCY. WHEREAS, because of chronic unlawful activity on them, certain properties within the City of Woodburn can create unreasonable disruptions to the neighborhoods where the properties are located; and WHEREAS, as a result of this activity upon these properties they become chronic nuisances to surrounding property owners and degrade neighborhoods; and WHEREAS, existing state criminal statutes and city ordinances are inadequate to address, control, or remedy the denigration that results from the chronic unlawful activity occurring on these properties; and WHEREAS, civil regulation of these properties will provide a remedy to the problems caused by these chronic behaviors and will promote and protect the public health, safety and welfare; and WHEREAS, the City has authority by virtue of its legiSlative and home rule authority to regulate both the conduct and the structures that are the locales of this conduct; NOW, THEREFORE, THE CITY OP WOODBURN ORDAINS AS POLLOWS: Section 1. Title. This ordinance shall be known as the "Chronic Nuisance Property Ordinance." Section 2. Incor~oration of state statute. Any reference to state statute incorporated into this ordinance refers to the statute in effect on the effective date of this ordinance. section 3 . Definitions. following definitions apply. As used in this ordinance, the (A) "Chief of Police" means the Chief of the Woodburn Police Department or his or her designee. (B) "City Administrator" means the city Administrator of the City of Woodburn or his or her designee. (C) "Chronic Nuisance Property" means property upon which three or more distinct occurrences of any of the below listed Page 1 - COUNCIL BILL NO. ORDINANCE .. 15B :.......... .. ~.- behaviors occur , or whose patrons, employees, residents, owners or occupants engage in three or more of the below listed behaviors within 400 feet of the property following acts or behaviors during any 60 day period: (1) Criminal homicide as defined in ORS 163.005 or any type of attempted criminal homicide; (2) Rape in the First Degree as defined in ORS 163.375; (3) Menacing as defined in ORS 163.190; (4) Intimidation as defined 166.165; (5) Harassment as defined in ORS 166.065; in ORS 166.155 to ORS (6) Disorderly Conduct as defined in ORS 166.025; (7) Discharge of Weapons as defined in section 5, Woodburn city Ordinance 1900; (8) Unnecessary Noise as defined in section 3, Woodburn city Ordinance 1900; (9) Drinking in Public Places as defined in section 1, Woodburn city Ordinance 1900; (10) Minor in Possession of Alcohol as defined in ORS 471.430; (11) Assault 163.175, as defined in or 163.185; ORS 163.160, 163.165, (12) Sexual Abuse as defined in ORS 163.415 to ORS 163.427; (13) Public Indecency as defined in ORS 163.465; (14) Public Indecency as defined in section 2, Woodburn city Ordinance 1900; (15) Criminal Trespass as defined in ORS 164.245; (16) Criminal Mischief as defined in ORS 164.345 to ORS 164.365 (17) Unlawful Use of a Weapon as defined in ORS 166.220. Page 2 - COUNCIL BILL NO. ORDINANCE " 15B .~ (D) "Owner" means the person or persons having legal or equitable title to the property. (E) "Property" means any real property including land and that which is affixed, incidental or appurtenant to land, including but not limited to any premises, room. apartment, house, building or structure or any separate part or portion thereof, whether permanent or not. (F) "Responsible party" includes each of the following: (1) The owner of the property, or the owner's manager or agent or other person in control of the property on behalf of the owner; or (2) The person occupying the property, including a bailee, lessee, tenant or other person having possession. section 4. Chronic Nuisance proDertv. (A) The acts or omissions described herein are hereby declared to be public nuisances of the sort that commonly recur in relation to a given property, thereby requiring the remedies set out in this ordinance. (B) Any property within the city of Woodburn which becomes chronic nuisance property is in violation of this ordinance and subject to its remedies. (C) Any person who is a responsible party for property which becomes a chronic nuisance property shall be in violation of this ordinance and subject to its remedies. section s. Prefilina Notification procedure. After two occurrences of any of the acts or behaviors listed in section 3(C) of this ordinance within a 60-day period, the Chief of police shall provide notification via certified mail, stating the times and places of the alleged occurrences and the potential liability for violation of this ordinance, to all responsible parties for the property. Responsible parties for a gi ven property shall be presumed from the following: (A) The owner and the owner's agent, as shown on the tax rolls of Marion County. (B) The resident of the property, as shown on the records of the city of Woodburn Water Department. Page 3 - COUNCIL BILL NO. ORDINANCE 15B :bMft section 6. ComD1iance Aqreement with ResDonsib1e Parties. (A) After providing notification to all responsible parties as provided in section 5 above, the Chief of Police has the authority to obtain, on behalf of the city, voluntary agreements to comply with the provisions of this ordinance. Such compliance agreements shall be in written form and signed by all responsible parties. The Chief of police shall sign said agreements on behalf of the city and provide copies thereof to the City Administrator. (B) In proposing and signing compliance agreements under this section, the Chief of Police shall consider the criteria outlined in section 9 (B) below. (C) This section is strictly remedial in nature and shall not be interpreted to limit in any manner the authority of the city to commence an action against any responsible party for a violation of this ordinance, as provided below. section 7. commencement of Actions: Summon and ComD1aint. (A) Except as otherwise noted, the procedures to be used in processing an infraction under this ordinance are contained in Ordinance 1998, the civil Infraction Ordinance. (B) Subject to the limitations of Ordinance 1998, a default judgment may be entered against a respondent who fails to appear at the scheduled hearing. Upon such judgment, the court may prescribe the remedies described in the ordinance. section 8. Remedies. (A) Upon finding that the respondent has violated this ordinance, the court may: (1) Require that the closed and secured for a period of not 180 days; and/or (2) Assess a civil infraction penalty not to exceed $500.00; and/or chronic nuisance property be against all use and occupancy less than 30, but not more than (3) Employ any other remedy deemed by the court to be appropriate to abate the nuisance. (B) In lieu of closure of the property pursuant to Subsection (A) of this section, the respondent may file a bond acceptable to the court. Such bond shall be in an amount of at least $500 and Page 4 - COUNCIL BILL NO. ORDINANCE 15B .~ shall be conditioned upon the non-recurrence of any of the acts or behaviors listed at section 3(C) of this ordinance for a period of one year after the judgment. Acceptance of the bond described herein is further subj ect to the court's satisfaction of the respondent's good faith commitment to abatement of the nuisance. section 9. Defenses: Mitigation of civil Penalty. (A) It is a defense to an action brought pursuant to this ordinance that the responsible party at the time in question could not, in the exercise of reasonable care or diligence, determine that the property had become chronic nuisance property, or could not, in spite of the exercise of reasonable care and diligence, control the conduct leading to the finding that the property is chronic property. However it is no defense under this subsection that the party was not at the property at the time of the incidents leading to the chronic nuisance situation. (B) In implementing the remedies described in this ordinance, the court may consider any of the following factors, as they may be appropriate, and shall cite those found applicable: (1) The actions taken by the owner(s) to mitigate or correct the problem at the property; (2) Whether the problem at the property was repeated or continuous; (3) The magnitude or gravity of the problem; (4) The cooperativeness of the owner(s) with the city in remedying the problem; (5) The cost to the City of investigating and correcting or attempting to correct the condition; (6) Any other factor deemed by the court to be relevant. section 10. Closure Durina Pendency of Action: Emeraency Closures. In addition to any other remedy available to the City under this ordinance, in the event that the City Administrator finds that a property constitutes an immediate threat to the public safe~y and welfare, ~he Ci~y may apply ~o any cour~ of compe~en~ jurisdiction for such interim relief as is deemed to be appropriate. Section 11. Penalty. Enforcement of Closure Order: Costs: civil Page 5 - COUNCIL BILL NO. ORDINANCE 15B .b'Mft (A) The court may authorize the city to physically secure the property against use or occupancy in the event that the owner(s) fail to do so within the time specified by the court. (B) The court may assess on the property owner the following costs incurred by the city in effecting a closure of property: (1) Costs incurred in actually physically securing the property against use; (2) Police department investigative costs; (3) Administrative costs and attorneys fees in bringing the action for violation of this ordinance. (C) The city Administrator may, within 14 days of written decision by the court, submit a signed and detailed statement of costs to the court for its review. If no objection to the statement is made within the period prescribed by Oregon Rule of civil Procedure 67, a copy of the statement, including a legal description of the property shall be forwarded to the office of the city Recorder who thereafter shall enter the same in the City's lien docket. (D) Persons assessed the costs of closure and/or civil penalty pursuant to this ordinance shall be jointly and severally liable for the payment thereof to the city. section 12. Attornev Fees. In any action brought pursuant to this ordinance, the court may, in its discretion, award reasonable attorneys fees to the prevailing party. section 13. Severabili tv. If any prov1s10n of this ordinance, or its application to any person or circumstance, is held to be invalid for any reason, the remainder of the ordinance, or the application of its provisions to other persons or circumstances, shall not in any way be affected. section 14. Nonexclusive Remedv. The remedy described in this ordinance shall not be the exclusive remedy of the city for the acts and behaviors described in section 3{C). section 15. Emergencv Clause. Because the City Council finds that repeated disruptive behavior on certain properties is causing a threat to public health, safety and welfare, and that such behavior requires an immediate response, said Council hereby declares that an emergency exists and that this ordinance shall be effective upon passage. Page 6 - COUNCIL BILL NO. ORDINANCE Approved as to form: 15H :bB.ft Date city Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 7 - COUNCIL BILL NO. ORDINANCE LEN KELLEY, MAYOR lSC MEMO TO: City Council through the City Administrator FROM: Public Works Program Manager through Public Works Director ~ SUBJECT: Water Exceeds Maximum Contaminant Level (MCL) for Microbiological Contamination DATE: November 7, 1994 The City of Woodburn received notice November 4, 1994 that it had exceeded the Maximum Contaminant Level (MCL) for microbiological contamination in the city's drinking water. The MCL exceeded is based on the presence or absence of total coliform bacteria in a sample. For a system of Woodburn's size, total coliform positive samples shall not exceed one per month. The city collects 17 samples for testing each month. One of four samples taken on November 1, 1994 tested coliform positive. The State Health Division was contacted and the city took repeat samples as required by Environmental Protection Agency (EPA) rules. Repeat samples were taken from the location of the original positive sample, on Settlemier Street, and also one sample within five connections upstream and one within five connections downstream from the original sampling point. Friday afternoon, November 1, 1994, the city was notified that all three samples tested coliform positive. The sampling point is designed for sampling and is relatively easy to sterilize. The point must be sterilized so that coliform bacteria which naturally occur in nature do not contaminate the sample. The service connection is an outdoor hose bib at a house. These are more difficult to sterilize. The city feels that there is a potential that inability to get the two service connections properly sterilized may have led to the positive results. The failure requires the city to make public notice in two ways. First is by publication in a daily or weekly newspaper of general circulation in the city as soon as possible, but in no case later than 14 days after the violation. Second would be by mail delivery to persons served by the system not later than 45 days after the violation. EPA has provided specific language that must be used in the notice. The language is: "The United States Environmental Protection Agency (EPA) sets drinking water standards and has determined that the presence of total coliforms is a possible health concern. Total coliforms are common in the environment and are generally not harmful themselves. The presence of these bacteria in drinking water, however, generally is a result of a problem with water 15C treatment or the pipes which distribute the water, and indicates that the water may be contaminated with organisms that can cause disease. Disease symptoms may include diarrhea, cramps, nausea, and possible jaundice, and any associated headaches and fatigue. These symptoms, however, are not just associated with disease-causing organisms in drinking water, but also may be caused by a number of factors other than your drinking water. EPA has set an enforceable drinking water standard for total coliforms to reduce the risk of these adverse health effects. Under this standard, no more than 5.0 percent of the samples collected during a month can contain these bacteria, except those systems collecting fewer than 40 samples/month that have one total coliform positive sample per month are not violating the standard. Drinking water which meets this standard is usually not associated with a health risk from disease-causing bacteria and should be considered safe. n The city is working with the State Health Division on the positive samples. The water lines in the area were flushed on November 4, 1994. On November 7, 1994 the City chlorinated lines in the vicinity of the positive sample. The lines were then left alone for two days and followup samples will be taken on November 9, 1994. The results will be available for council meeting on November 14, 1994. This action was concurred with by Health Division. All samples are also tested for the presence of fecal coliform or E. Coli bacteria. These forms of coliform bacteria are much more serious and are considered an acute health risk. The samples DID NOT contain any of these coliform bacteria. At this time, there is no action required by Woodburn residents. RR:bw CNTAMANT.CC MEMO 150 FROM: Mayor and City Council Chris Childs, City Administrator ~ TO: SUBJ.: Recap of Ambulance Franchise Worklll2R DATE: November 8, 1994 As determined at the October 24 regular meeting, a Council workshop session concerning the merits of renewing the existing ambulance franchise was held on Wednesday, November 2, 1994. Unfortunately, a quorum of the Council was not achieved, but those present agreed to proceed with the intended discussion, partially because several participants had traveled some distance to attend the workshOp. The workshop proved both interesting and informative, with considerable input from the franchisee's perspective (Woodburn Ambulance), discussion of related legal issues with the City Attorney and some comments from the city administrator of Mt. Angel (which similarly has a franchise agreement with Woodburn Ambulance). Copies of all the workshop handouts are being distributed under separate cover to the Mayor and Councilors. These handouts, coupled with the workshop minutes (included in this agenda packet) and any related newspaper articles should serve to provide a flavor of the workshop discussion. I believe that all present for the workshop were in agreement that some important policy issues will need to be resolved by the Council in respect to the continuation of the city's regulation, by franchise, of ambulance service. There was some sentiment that a followup workshop should be scheduled to allow all Councilors to become fully knowledgeable as to the issues. A major discussion topic was a concern expressed by the franchisee that revenues received from Medicare/Medicaid could be jeopardized under certain federal "anti-kickback" regulations. The franchisee perceives that the franchise arrangement, coupled with the percentage franchise fee paid to the city, may somehow violate those federal regulations. Staff believes that the city's inherent right to franchise is well established and well founded. As explained in the workshop, short of extensive legal research, we have continued to believe that the existing franchise fee structure does .QQ1, in fact, violate federal regulations in any manner. Because of the comfort level described above, I have not believed it in the city's best interests, in terms of resource utilization, to request a formal opinion of the City Attorney in this matter. The city's right to franchise could still be exercised without benefit of a franchise fee. However, doing so brings the original intent of the 150 Page 2 - Staff Report/Ambulance Workshop (11/8/94) workshop back into focus; without financial remuneration, and considering other regulatory levels involved (county/state), should the city continue to regulate ambulance service by franchise at all? The possibility of no franchise oversight brings out other questions dealing with the degree of regulation provided at other levels, such as whether or not uninsured patients would be properly protected from unwarranted rate increases, etc. Further direction from the Council in this matter would be helpful. If the concensus is to schedule a followup workshop session, it would be very helpful to invite county officials involved with the Marion County Ambulance Service Area Plan to attend and more specifically describe the nature of the regulatory authority contained in that document. In that event, scheduling of a specific workshop date should be based on the availability of the county officials. Prior to such a workshop, we may also be able to contact towns in Massachusetts that were apparently found to be in violation of federal rules and perhaps obtain copies of the specific documents finding them in violation. MEMO 15E TO: Mayor and City Council FROM: Chris Childs, City Administrator t!4JL,/ SUBJ.: II Competitive Telecommunications" Franchise Application DATE: November 8, 1994 Last Thursday, November 3, 1994, I received an application from North Willamette Telecom (NWT) of Canby, Oregon requesting that the city grant the company a "Competitive Telecommunications" franchise under ORS Chapter 759. Although this program appears to offer limited interactive video services via a fiber optic cable network, this aoolication is entirelv unrelated to the oending aoolication from North Willamette Telecom seeking a cable television franchise. Staff has not yet had time to evaluate the scope of impact this new application may have, nor have we had time to explore the legal ramifications involved. I have, however, attached a memo from the city's cable TV consultant, which describes in very general terms what "competitive communications" is all about. This brief report is made for informational purposes only, so that the Council will be aware of this recent development. After evaluating the material provided, reviewing the legal aspects and determining the appropriate process to deal with this matter, the NWT application will be formally brought forward for any necessary Council action at a future meeting. 5032273104 STEPHEN JOLIN 164 P02 NOV 08 '94 16:55 · COMMUNICATIONS · MIJJJ/fi)~ · MANAGEMENT · stephen JoHn, Ph.D. 4820 SW Balbur Blvd. #34 Portland, OR 97201 PHONE 503 · 227. 0422 FAX 503 · 227. 3104 15E MEMORANDUM RE: Chris Childs. City Administrato Woodburn Steve Jolin. MuniCom ~ November 8. 1994 V NORTH WILLAMETIE TELECOM COl\'lPETITIVE TELECOMMUNICATIONS SERVICE FRANCHISE APPLICATION To: From: Date: I have done an initial review of the North Willamette Telecom (NWT) application for a Competitive Te1econununications Provider franchise from the City. The network proposed by NWT under the requested franchise would provide the capability for voice. video. and data services to homes. businesses, and public agencies. The arrival of new teleconununi.cations resources such as NWT. Electric tight Wave. and others, is part of the development of the much publicized "Information Superhighway" establishing itself through a variety of providers in the U.S. Competitive TelecoIIUl1unications providers are operating, or preparing to operate, in many areas around the country, including locally the City of Portland, the City of Tigard, and the City of Wilsonville. The principal services being provided now are linking with interexchange carriers like AT&T and Sprint for large telephone users, and providing high capacity voice and data links for businesses and public agencies. The new companies compete with existing telephone utilities like U.S. West and GTE. It is likely that the physical plant to be built under the proposed franchise would be similar to elements of the cable television plant NWI" proposes to build in W oodbum under a separate franchise, and may even coincide with that plant in part. However, the services to be provided under the Competitive Telecommunications franchise specifically exclude, in accordance with current federal and state law, many of the key services required under the cable television franchise, i.e., one-way transmission of television signals, whether via satellite or local broadcast stations. A separate franchise is required for such services. It is likely that as regulatory baniers drop in the future, cable companies and telecommunications providers will be offering many of the same services on a competitive basis. Specifically with respect to NWT's proposed Competitive Telecommunications Provider franchise, it appears from a first review to be a responsible proposal. However, it is likely the City would wish to condition any franchise on certain additional provisions for the public benefit. I would be pleased to discuss this issue further with the City at the Oty's request Please do not hesitate to contact me if there are further questions. 15F M...f.M..Q TO: Mayor and City Council FROM: Chris Childs. City Administrator ()It~ SUBJ.: DATE: November 8. 1994 Staff was recently:advised by the Mid-Willamette Council of Governments that Woodburn, Aurora, Mt. Angel and Stayton have been added to the Oregon Economic Development Department's list of "Timber Dependent Communities". These cities are grouped with Silverton, which was already on the state's listing last year. Through recommendation by CERT (Community Economic Revitalization Team), a committee made up of federal and state officials, it is possible for cities on the list to receive additional grant or loan funds from either Farmers Home Administration (FmHA) or the Economic Development Administration (EDA) when application for projects is made through these programs. Staff members recently attended a meeting in Silverton, facilitated by the Council of Governments, to prioritize possible projects from the Marion County communities listed. Three possible projects were presented by staff for preliminary consideration by the CERT program, each of which is currently on the city's CIP list or included in approved development plans. These included a) replacement of undersized water line near Laurel Ave. and Hwy 99, b) signalization of northbound 1-5 interchange ramps, and c) improvement of N. Front Street between Hardcastle Ave. and Hwy 214. Each was submitted on the basis of partial funding from CERT with additional funding from other sources. We felt it worthwhile to participate in the meeting and submit several worthwhile projects for consideration. Any additional funding for anyone of these projects would be helpful. Nevertheless, our chances of success are slim. Due to our size (over 10,000), Woodburn is ineligible for most FmHA programs. Historically, our principal grant source has been the Community Development Block Grant program, which only partially utilizes EDA funds. Finally, the grouping of Marion County towns is prioritized in 34th place among similar geographical regions on the state's list, which represents at least 130 "timber dependent" communities that essentially rank higher than we do. Those cities will have a much better chance of being successful under this program than we do. WOODBURN PUBLIC LIBRARY 280 GARFIELD STREET WOODBURN, OREGON 97071-4698 503-982-5252/5263 OR FAX: 503-982-5258 15G MEMORANDUM FROM: DATE: Mayor and City Councilors through Chris Childs, City Administrator Linda Sprauer, Library DireckJ'I November 9, 1994 TO: RE: STAFF REPORT The repair project is nearing an end. By Tuesday, November 15, all of the public areas should be carpeted and ready to re-open to the public. The new carpeting looks wonderful and the newly painted walls are clean and add so much light to the interior of the building. Please stop by and see our new look. The Friends of the Library organization is paying for some of the furnishing to be re-upholstered. After 16 years of wear and tear, they look really shabby on the new carpet. The library staff has weathered the project very well and are looking forward to getting back to business as usual with the "new look". Most of the patrons have been very understanding, but will also be extremely pleased that their favorite "reads" will soon be back in place and left alone. Please be advised that the library hours on Wednesday, November 23 will be 10 AM to 5 PM, and the library will be closed on Thursday and Friday, November 24 and 25. Thanksgiving Day and the day after are Holidays negotiated in the AFSCME employee union contract. The Library will be open regular hours - 10 AM to 4 PM on Saturday. Beginning Sunday, December 4 the library will be open from 1 PM to 3 PM. The Sunday hours were scheduled to begin in November but were postponed because of the repair project. I am sure the public will be happy to have the library open again on Sunday aftemoons. Response was terrific last year during our initial, trial period. Linda Sprauer, Director ................... 982-5259 Donna Melendez, Cataloging & Reference ..... 982-5257 Judy Brunkal, Reference & Interlibrary Loan .... 982-5254 Nicolette Wonacott, Circulation & Long Loans ... 982-5262 Maureen Smith, Youth Services ..........,.. 982-5260 - MEMO . ISH FROM: Community Development Director Bob Arzoian, Building Inspecto~ Building Activity for OCTOBER 1994 TO: SUBJECT: DATE: November 7, 1994 OCTOBER 1992 OCTOBER 1993 OCTOBER 1994 No.. Dollar Amt No. Dollar Amt No. Dollar Amt New Residence Value 2 $203,000 2 $275,000 2 285,700 Multi Family 0 0 0 0 0 0 Residential Adds & Alts 13 85,900 8 142,950 8 41,800 Industrial 1 56,200 2 144,675 2 250,000 Commercial Value 3 329,000 0 0 1 2,500 Signs, Fences, Driveways2 1,950 5 4,150 4 4,256 Mobile Homes 3 92,000 0 0 3 115,000 TOTAL: 24 $768,050 17 $566,775 20 699,256 July 1-June 30 Fiscal Year-to-Date $2.996.808 $7.576.631 $3.412.194 ~an Building Official RS:bw BLDACTlO.91 ~'-"--,.,~"...".".. '"